2023-10-24
1
CALL TO ORDER/ROLL CALL
Chair Richard Houk called the meeting to order at 4:32 p.m.
Directors Present: Chair Richard Houk, Director Pam Antil (City Manager), Jill Bankston
(Director of Engineering/City Engineer), Director Roy Sapa’u (Interim
Director of Parks, Recreation and Cultural Arts)
Absent: Vice Chair Cindy Jacob
Also Present: Erik Johnson, JC Resorts; Kathy Hollywood (Board Secretary), City
of Encinitas; Chris Calkins, Carltas; Dick Stern, Encinitas Ranch
HOA
ORAL COMMUNICATION
AGENDIZED BUSINESS ITEMS
1. Approval of the minutes of the August 29, 2023, Special Meeting. Contact Person:
Board Secretary Kathy Hollywood
Recommended Action: Approve the minutes.
BOARD ACTION:
Bankston moved, Antil seconded to approve the minutes as presented.
Motion carried. Ayes: Antil, Bankston, Houk, Sapa’u. Nays: None. Absent:
Jacob. Abstain: None.
2. Review of ERGA Financial Summary of Revenues, Expenditures, and Capital
Reserves for August 2023 and September 2023. Contact Person: JC Resorts,
Erik Johnson
Recommended Action: Receive the report.
Mr. Johnson reviewed the financial summaries and responded to questions from
the Board.
The Board received the report.
ENCINITAS RANCH GOLF AUTHORITY
REGULAR MEETING MINUTES
Encinitas Ranch Golf Course Clubhouse
1275 Quail Gardens Drive, Encinitas, CA
TUESDAY, OCTOBER 24, 2023, at 4:30 p.m.
DocuSign Envelope ID: 5647D47B-D8D1-49E9-A640-4F75CA540A1E
2
3. Supplemental Electric Golf Cart and Gas Cart Leases for Encinitas Ranch. Contact
Persons: JC Resorts, Erik Johnson and John McNair
RECOMMENDED ACTION: ERGA Board of Directors approves the proposed
leases for 6 additional electric golf carts and 3 additional gas powered carts.
Mr Johnson reviewed the proposed golf cart leases and responded to questions
from the Board.
Public Speaker
Joan Wapner asked a question regarding fleet replacement and Mr. Johnson
responded.
BOARD ACTION:
Antil moved, Sapa’u seconded to approve the proposed leases for 6
additional electric golf carts and 3 additional gas powered carts and
authorize the Chair to sign the leases on behalf of ERGA. Motion carried.
Ayes: Antil, Bankston, Houk, Sapa’u. Nays: None. Absent: Jacob. Abstain:
None.
4. Proposed Changes to the FY 2023/24 Capital Budget. Contact Persons: JC
Resorts, Erik Johnson and John McNair
Recommended Action: ERGA Board of Directors approves proposed changes
to the FY 2023/24 Capital Budget. Recommended changes are a direct result of
unforeseen costs associated with the repair of the PLC pump controller as well as
additional artificial turf for the Chipping Green Project.
Mr. Johnson reviewed the proposed changes to the Capital Budget.
BOARD ACTION:
Bankston moved, Antil seconded to approve reallocating the $40,000
budgeted for the clubhouse carpet (capital project number 2-24) as follows:
$7,000 to the chipping green project (capital project number 4-24) and
$33,000 to the PLC pump controller (capital project number 5-24). Motion
carried. Ayes: Antil, Bankston, Houk, Sapa’u. Nays: None. Absent: Jacob.
Abstain: None.
5. Report on incidents and accidents. Contact Person: JC Resorts, Erik Johnson
Recommended Action: Receive the oral report.
Mr. Johnson reported there were no incidents or accidents to report; and that
vandalism activity had decreased from the summer months.
DocuSign Envelope ID: 5647D47B-D8D1-49E9-A640-4F75CA540A1E
3
REPORTS FROM DIRECTORS AND/OR MANAGER REPORTS
Chair Houk spoke in honor of Charles (Chuck) Hile, a long-time Encinitas Ranch Golf
Course starter who passed away on October 15, 2023, at age 92.
Joan Wapner spoke regarding the golf course putting and chipping greens project. Mr.
Johnson provided a status update on the project.
ADJOURNMENT
Chair Houk adjourned the meeting at 5:01 p.m.
____________________________ __________________________
Kathy Hollywood, Board Secretary Richard Houk, Chair
DocuSign Envelope ID: 5647D47B-D8D1-49E9-A640-4F75CA540A1E