2023-08-29 Special MeetingDocuSign Envelope ID: F05A037C-8EBD-455F-9D61-F7262B6F7A5C
ENCINITAS RANCH GOLF AUTHORITY
SPECIAL MEETING MINUTES
Encinitas Ranch Golf Course Clubhouse
ENCINTTA1275 Quail Gardens Drive, Encinitas, CA
y:
RAN(Al TUESDAY, AUGUST 29, 2023, at 4:30 p.m.
CALL TO ORDER/ROLL CALL
Chair Richard Houk called the meeting to order at 4:33 p.m.
Directors Present: Chair Richard Houk, Director Pamela Antil (City Manager), and
Director Jill Bankston (Director of Engineering/City Engineer)
Absent: Vice Chair Cindy Jacob and Director Travis Karlen (Director of Parks,
Recreation and Cultural Arts)
Also Present: John McNair and Erik Johnson, JC Resorts; Teresa McBroome
(Director of Finance), Kathy Hollywood (Board Secretary), City of
Encinitas; Chris Calkins, Carltas; Dick Stern, Encinitas Ranch HOA
ORAL COMMUNICATION
There were no oral communications.
AGENDIZED BUSINESS ITEMS
Chair Houk stated that items would be taken out of order.
4. Report on incidents and accidents. Contact Person: JC Resorts, Erik Johnson
Recommended Action: Receive the oral report.
Mr. Johnson reported on continued a -bike activity at the golf course.
1. Approval of the minutes of the June 27, 2023, Regular Meeting. Contact Person:
Board Secretary Kathy Hollywood
Recommended Action: Approve the minutes.
BOARD ACTION:
Antil moved, Bankston seconded to approve the minutes as presented.
Motion carried. Ayes: Antil, Bankston, Houk. Nays: None. Absent: Jacob and
Karlen. Abstain: None.
3. Proposed Surplus Recycled Water Agreement between San Elijo Joint Powers
Authority, Can Dieg ite Water Dist v++ and Encinitas Ranch Golf Authority. Contact
Person: JC Resorts, John McNair
ERGA Special 2023-08-29
DocuSign Envelope ID: F05A037C-8EBD-455F-9D61-F7262B6F7A5C
Recommended Action: It is recommended that the ERGA Board authorize the
ERGA Chairman to execute the proposed Surplus Recycled Water Agreement.
Board Secretary stated that the title incorrectly listed San Dieguito Water District.
Mr. McNair reviewed the proposed agreement and responded to questions from
the Board.
BOARD ACTION:
Antil moved, Bankston seconded to authorize the ERGA Chairman to execute
the Surplus Recycled Water Agreement between the San Elijo Joint Powers
Authority and Encinitas Ranch Golf Authority. Motion carried. Ayes: Anti[,
Bankston, Houk. Nays: None. Absent: Jacob and Karlen. Abstain: None.
2. Review of ERGA Financial Summary of Revenues, Expenditures, and Capital
Reserves for June 2023 and July 2023. Contact Person: JC Resorts, Erik Johnson
Recommended Action: Receive the report.
Mr. Johnson and Mr. McNair reviewed the financial summaries and responded to
questions from the Board. Mr. McNair provided an update on the turf/chipping
green improvements.
The Board received the report.
5. Reports from Directors and/or Manager Reports
Chair Houk reported on the Encinitas Rotary Wine and Food Festival held at the
golf course and expressed appreciation to golf course staff.
Mr. Stern reported on the HOA and golf course ice cream social.
6. Tour of Golf Course Improvements
The tour was postponed to a future date.
ADJOURNMENT
Chair Houk adjourned the meeting at 5:23 p.m.
6�� Au � J
Kathy Holl ood, oard Secretary
Docu fined by:
Richard Houk, Chair
ERGA Special 2023-08-29