2023-06-27DocuSign Envelope ID: 04EF63EC-A857-453C-AOF4-A28782BCB4C8
ENCINITAS RANCH GOLF AUTHORITY
REGULAR MEETING MINUTES
Encinitas Ranch Golf Course Clubhouse
1275 Quail Gardens Drive, Encinitas, CA
TUESDAY, JUNE 27, 2023, at 4:30 p.m.
CALL TO ORDER/ROLL CALL
Chair Richard Houk called the meeting to order at 4:30 p.m.
Directors Present: Chair Richard Houk, Director Jill Bankston (Director of
Engineering/City Engineer), Director Jennifer Campbell/Acting City
Manager; and Director Travis Karlen (Director of Parks, Recreation
and Cultural Arts)
Absent: Vice Chair Cindy Jacob
Also Present: John McNair and Erik Johnson, JC Resorts; Teresa McBroome
(Director of Finance), Kathy Hollywood (Board Secretary), City of
Encinitas; Chris Calkins, Carltas; Dick Stern, Encinitas Ranch HOA
ORAL COMMUNICATION
Joan Wapner spoke regarding the golf course putting and chipping greens.
AGENDIZED BUSINESS ITEMS
1 Approval of the minutes of the April 25, 2023, Regular Meeting. Contact Person:
Board Secretary Kathy Hollywood
Recommended Action: Approve the minutes.
BOARD ACTION:
Bankston moved, Houk seconded to approve the minutes as presented.
Motion carried. Ayes: Bankston, Campbell, Houk, Karlen. Nays: None.
Absent: Jacob. Abstain: None.
2. Review of ERGA Financial Summary of Revenues, Expenditures, and Capital
Reserves for April 2023 and May 2023. Contact Person: JC Resorts, Erik Johnson
Recommended Action: Receive the report.
Mr. Johnson reviewed the financial summaries. Mr. Johnson and Mr. McNair
responded to questions from the Board.
The Board received the report.
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DocuSign Envelope ID: 04EF63EC-A857-453C-AOF4-A28782BC64C8
3. Calculation of Estimated Excess Golf Course Net Revenues and Surplus Golf
Course Net Revenue for Fiscal Year 2022-23. Contact Person: City Director of
Finance McBroome
RECOMMENDED ACTION: 1) That the Board of Directors fund the operating
reserve in the amount of $210,014 to bring the operating reserve to the maximum
level of two months of operating expenses as per the Financial Reserves Policy; 2)
That the Board of Directors approve payment of $339,879 in satisfaction of the golf
course's share of the Encinitas Ranch Community Facilities District (CFD) No.1
fiscal year 2023-24 special taxes (Golf Course CFD Contributions) from excess golf
course net revenues for the period of July 1, 2022 through June 30, 2023; and 3)
That the Board of Directors approve payment of $522,966 for Surplus Golf Course
Net Revenue (SGCNR) to the City of Encinitas (the City) in accordance with the
Encinitas Ranch Development Agreement, Addendum 4, Attachment B, Section
(5).
City Director of Finance McBroome presented the staff report and responded to
questions.
Joan Wapner spoke.
BOARD ACTION:
Campbell moved, Karlen seconded to: 1) Fund the operating reserve in the
amount of $210,014 to bring the operating reserve to the maximum level of
two months of operating expenses as per the Financial Reserves Policy; 2)
Approve payment of $339,879 in satisfaction of the golf course's share of the
Encinitas Ranch Community Facilities District (CFD) No.1 fiscal year 2023-24
special taxes (Golf Course CFD Contributions) from excess golf course net
revenues for the period of July 1, 2022 through June 30,2023; and 3) Approve
payment of $522,966 for Surplus Golf Course Net Revenue (SGCNR) to the
City of Encinitas (the City) in accordance with the Encinitas Ranch
Development Agreement, Addendum 4, Attachment B, Section (5). Motion
carried. Ayes: Bankston, Campbell, Houk, Karlen. Nays: None. Absent:
Jacob. Abstain: None.
4. Report on incidents and accidents. Contact Person: JC Resorts, Erik Johnson
Recommended Action: Receive the oral report.
Mr. Johnson reported that there were no incidents or accidents to report.
REPORTS FROM DIRECTORS AND/OR MANAGER REPORTS
Chair Houk reported on the Encinitas Rotary Wine and Food Festival held at the golf
course.
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DocuSign Envelope ID: 04EF63EC-A857-453C-AOF4-A28782BCB4C8
Mr. Stern reported on an upcoming HOA and golf course ice cream social and recent
vandalism.
Mr. McNair reported on driving range maintenance and the chipping green project. He
responded to a question from Joan Wapner regarding the turf and chipping green projects.
Mr. Johnson reported on vandalism and increased security at the golf course.
ADJOURNMENT
Chair Houk adjourned the meeting at 5:18 p.m.
Kathy Hollywood, Board Secretary
DocuSigned by:
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Richard Houk, Chair
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