2023-04-251
CALL TO ORDER/ROLL CALL
Chair Richard Houk called the meeting to order at 4:37 p.m.
Directors Present: Chair Richard Houk, Vice Chair Cindy Jacob, Director Jill Bankston
(Director of Engineering/City Engineer)
Absent: Directors Pam Antil (City Manager) and Travis Karlen (Director of
Parks and Recreation)
Also Present: John McNair and Erik Johnson, JC Resorts; Tom Gallup (Assistant
Director of Finance), Kathy Hollywood (Board Secretary), City of
Encinitas; Chris Calkins, Carltas
ORAL COMMUNICATION
There were no oral communications.
Chair Houk introduced Tom Gallup, Assistant Director of Finance.
AGENDIZED BUSINESS ITEMS
1. Approval of the minutes of the February 28, 2023, Regular Meeting. Contact
Person: Board Secretary Kathy Hollywood
Recommended Action: Approve the minutes.
BOARD ACTION:
Bankston moved, Jacob seconded to approve the minutes as presented.
Motion carried. Ayes: Bankston, Houk, Jacob. Nays: None. Absent: Antil and
Karlen. Abstain: None.
2. Review of ERGA Financial Summary of Revenues, Expenditures, and Capital
Reserves for February 2023 and March 2023. Contact Person: JC Resorts, Erik
Johnson
Recommended Action: Receive the report.
Mr. Johnson reviewed the financial summaries. Mr. Johnson and Mr. McNair
responded to questions from the Board.
The Board received the report.
ENCINITAS RANCH GOLF AUTHORITY
REGULAR MEETING MINUTES
Encinitas Ranch Golf Course Clubhouse
1275 Quail Gardens Drive, Encinitas, CA
TUESDAY, APRIL 25, 2023, at 4:30 p.m.
DocuSign Envelope ID: 9E7A1E45-434E-4EEF-A509-193C6038F2BC
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3. Proposed adjustments to the approved 2022/23 Capital Reserve Budget. Contact
Person: JC Resorts Erik Johnson and John McNair
RECOMMENDED ACTION: ERGA Board of Directors approve an adjustment to
the 2022/23 Capital Reserve Budget in order to reallocate funds for needed
enhancements that will most positively impact the sustainability of the golf course
and range practice area.
Mr. Johnson and Mr. McNair reviewed the proposed adjustments to the 2022/23
Capital Reserve Budget and responded to questions from the Board.
BOARD ACTION:
Jacob moved, Bankston seconded to approve adjustments to the 2022/23
Capital Reserve Budget (as presented) in order to reallocate funds to the
following projects for needed enhancements that will most positively impact
the sustainability of the golf course and range practice area: 1) synthetic turf
range target greens project and 2) the cart path repair and drainage
enhancement project. Motion carried. Ayes: Bankston, Houk, Jacob. Nays:
None. Absent: Antil and Karlen. Abstain: None.
4. Proposed Encinitas Ranch Golf Authority FY 2023/2024 Annual Business Plan: FY
2023/24 Budget, FY 2023/24 Capital Budget, and FY 2023/24 Rates. Contact
Persons: JC Resorts, Erik Johnson and John McNair
RECOMMENDED ACTION: ERGA Board of Directors approve the Fiscal Year
2023/24 Operating and Capital Budgets for the Encinitas Ranch Golf Authority.
Mr. Johnson and Mr. McNair presented the proposed ERGA FY 2023/2024 Annual
Business Plan which includes the 2023/24 Operating and Capital Budgets, and the
FY 2023/24 Rates. Mr. Johnson and Mr. McNair responded to questions from the
Board.
BOARD ACTION:
Bankston moved, Jacob seconded to approve Fiscal Year 2023/24 Annual
Business Plan including the 2023/24 Operating and Capital Budgets, and the
FY 2023/24 Rates as presented subject to no objections being received by
the two absent Board Members no later than April 28, 2023. Motion carried.
Ayes: Bankston, Houk, Jacob. Nays: None. Absent: Antil and Karlen.
Abstain: None.
Board Clerk Hollywood was directed to contact Board Members Antil and
Karlen regarding the action taken; and If objections to the approval were
received, schedule a special meeting.
DocuSign Envelope ID: 9E7A1E45-434E-4EEF-A509-193C6038F2BC
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Note: Board Clerk Hollywood contacted Board Members Antil and Karlen on April
26, 2023, and no objections to the approval were received.
5. Report on incidents and accidents. Contact Person: JC Resorts, Erik Johnson
Recommended Action: Receive the oral report.
Mr. Johnson reported that there were no incidents or accidents to report.
REPORTS FROM DIRECTORS AND/OR MANAGER REPORTS
Mr. McNair reported on the ERGA presentation to the City Council, aerification of the golf
course, and the 25th Anniversary of the golf course.
ADJOURNMENT
Chair Houk adjourned the meeting at 5:51 p.m.
____________________________ __________________________
Kathy Hollywood, Board Secretary Richard Houk, Chair
DocuSign Envelope ID: 9E7A1E45-434E-4EEF-A509-193C6038F2BC
Certificate Of Completion
Envelope Id: 9E7A1E45434E4EEFA509193C6038F2BC Status: Completed
Subject: Complete with DocuSign: 2023-04-25 Regular ERGA Minutes.pdf
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Certificate Pages: 5 Initials: 0 Kathy Hollywood
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505 S Vulcan Ave
Encinitas, CA 92024
khollywood@encinitasca.gov
IP Address: 70.183.94.130
Record Tracking
Status: Original
8/23/2023 11:27:38 AM
Holder: Kathy Hollywood
khollywood@encinitasca.gov
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Richard Houk
rich@rlhouk.com
Chair, Encinitas Ranch Golf Authority
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ID: 26174f5b-481e-43b0-9c78-be5861ff1843
Kathy Hollywood
khollywood@encinitasca.gov
Department Director
City of Encinitas
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