2023-02-28DocuSign Envelope ID: 3212D2F9-7BB9-4D7F-939A-33F82C81 E2AF
ENCINITAS RANCH GOLF AUTHORITY
REGULAR MEETING MINUTES
Encinitas Ranch Golf Course Clubhouse
1275 Quail Gardens Drive, Encinitas, CA
TUESDAY, FEBRUARY 28, 2023, at 4:30 p.m.
CALL TO ORDER/ROLL CALL
Chair Richard Houk called the meeting to order at 4:34 p.m.
Directors Present: Chair Richard Houk, Directors Pam Antil (City Manager), Jill
Bankston (City Engineer), and Travis Karlen (Director of Parks and
Recreation)
Absent: Vice Chair Cindy Jacob
Also Present: John McNair and Erik Johnson, JC Resorts; Teresa McBroome
(Director of Finance/City Treasurer), Monica Attili (Finance
Manager), Kathy Hollywood (Board Secretary), City of Encinitas;
Chris Calkins, Carltas; and Dick Stern, Encinitas Ranch HOA
ORAL COMMUNICATION
There were no oral communications.
Director of Finance/City Treasurer McBroome introduced Finance Manager Monica Attili.
AGENDIZED BUSINESS ITEMS
1.Approval of the minutes of the December 6, 2022, Special Meeting. Contact
Person: Board Secretary Kathy Hollywood
Recommended Action: Approve the minutes.
BOARD ACTION:
Karlen moved, Antil seconded to approve the minutes as presented. Motion
carried. Ayes: Antil, Bankston, Houk, Karlen. Nays: None. Absent: Jacob.
Abstain: None.
2.Review of ERGA Financial Summary of Revenues, Expenditures, and Capital
Reserves for November 2022, December 2022, and January 2023. Contact
Person: JC Resorts, Erik Johnson
Recommended Action: Receive the report.
Mr. Johnson reviewed the financial summaries. Mr. Johnson and Mr. McNair
responded to questions from the Board.
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DocuSign Envelope ID: 3212D2F9-7BB9-4D7F-939A-33F82C81E2AF
The Board received the report.
3. Encinitas Ranch Golf Authority Annual Financial Report for the Fiscal Year Ended
June 30, 2022. Contact Person: Finance Director McBroome
RECOMMENDED ACTION: Accept and file the Annual Financial Report for the
Fiscal Year Ended June 30, 2022.
Finance Manager Attili reviewed the annual financial report and responded to
questions from the Board.
The Board accepted the Annual Financial Report for the Fiscal Year Ended June
30. 2022.
4. Review and consideration of amending the by-laws to change the regular meeting
schedule from every month to every other month. Contact Person: Board
Secretary Hollywood
RECOMMENDED ACTION: Review and provide direction to staff regarding
amending the by-laws to change the regular meetings schedule from every month
to every other month.
Board Secretary Hollywood reviewed the proposed amendment to the by-laws.
BOARD ACTION:
Antil moved, Bankston seconded to approve amending the by-laws to
change the regular meeting dates from every month to every February, April,
June, August, and October at 4:30 p.m.; and on the first Tuesday of each
December at 4:30 p.m. Motion carried. Ayes: Antil, Bankston, Houk, Karlen.
Nays: None. Absent: Jacob. Abstain: None.
5. Report on incidents and accidents. Contact Person: JC Resorts, Erik Johnson
Recommended Action: Receive the oral report.
Mr. Johnson reported that there were no incidents or accidents to report.
REPORTS FROM DIRECTORS AND/OR MANAGER REPORTS
Mr. McNair reported on the Golf Course being awarded the 2023 Regional Course of the
Year title by the National Golf Course Owners Association for the country's West Region.
Mr. McNair reported on a potential collaborative opportunity for improving the driving
range. He will prepare a report for the Board's review and consideration at the April
meeting.
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DocuSign Envelope ID: 3212D2F9-7BB9-4D7F-939A-33F82C81E2AF
Mr. McNair reported on options for the installation of a chipping green and stated he will
prepare a report for the Board's review and consideration at the April meeting.
ADJOURNMENT
Chair Houk adjourned the meeting at 5:40 p.m.
Kathy Hollywood, B and Secretary
DocuSigned by:
Richard Houk, Chair
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