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2023-03-15 Special Meeting Presentation Council Operating and CIP Budget Workshop 1CITY COUNCIL SPECIAL MEETING FISCAL YEAR 2023m24 OPERATING AND CIP BUDGET WORKSHOP i March 15, 2023 _ Liam- ►�.., • City Council Strategic Framework 1 Plan • Financial Overview and Status • General Fund Operating Requests • General Fund CIP Overview & Requests Environmen Leadtxshi Enga9vment E d11Acaiion Y'Y Mobility MJ Alftmatt, Modes 00 ycal St�w�rdsh�p .rh.I Services nA Hown w.J Affcrda�il;ty 4D Evolving uM.i �'eserv�n9 ommunity Charac{'tx ia. R\VE GREAT COMM04MES THRIVING a. ONE GREAT CITY. / ��. . �G��.Kt�q,S 3 Focus Areas Mobility & Alternate Modes r..--11 Mobility and Alternative Modes mean ;e strive to be a nation-v.ide leader in mode shift b, providing data driven solutions to create a safe transportation net'aork along with programs that educate and empov,er people to reach destinations b,; a-c-IL re transportation and micro-mobilit. :,:4A_��_- Engagement & Education r Engagement and educati'm rieans taking initiative to listen and learr from, the communit}, using diverse and inclusive communication tools that continually adapt and build relationships %M our community stakeholders. Communication and engagement are characterized as fair, civil, timely and transparent. Housing & Affordability °L31 Housing & Affordability means providing diverse and affordable housing including workforce f� � housing; having a roof over everyone's head, engaging underrepresented populations: and ensuring the provision of support ser;ices. r R.S Fiscal Stewardship & Effective City Services Fiscal Stevvardship means using resources in a prudent and efficient manner consistent vrith City goals. Effective City Services means services are provided respectf&j- responsibty. timely and predictably. Evolving & Preserving Community Character Evolving & Preserving Community Character means managing growth ,.vhile maintaining an accessible. innovative and welcoming unique beach city:,ensuring that diversity of the community includes a great mix of businesses. people housing and open space that results in a high qualit;.� of life. Environmental Health & leadership Environmental Health & Leadership mean_ continuing our environmental leadership b;. showing our commitment to good stewardship of our natural resources; meeting our goals on Climate Action remains a pnort., including decarbonization, mobility mode shift. clean air and water, responsible solid waste disposal storm and wastewater reuse, shorOne and open space preservation. • Utilize Housing Solutions Manager to explore solutions for homeless and unhoused • Safe, Legal Railroad Crossings and Establish Citywide Quiet Zones • Prioritize remaining Streetscape elements • Quail Gardens Drive - Saxony - Westlake Prioritize safe routes to school and complete streets projects for this area • Expand Habitat Stewardship and explore Open Space Preservation • 100% Affordable Housing Choose site, define project, explore funding options • Ensure a balanced budget o Revenues > Expenditures • Ensure that reserves are funded at policy levels o Contingency Reserve: 20% of Operating Budget o Budget Stabilization Reserve: 2% of Revenue • Meet debt, pension and contractual obligations • Review CIP Plan to fund priority projects • Maintain $2.OM in the General Fund unassigned ending fund balance J . 1 L�� 6 Charges for Services, $9.3 , Other Revenue, $3.0, 3% 9% Other Taxes, $3 Transient Occupancy Tax, $4.2 , 4% Sales and Use Tax, $17.5 , 18% 4 ' / )roperty Taxes, $63.1, 63% Contracts & Services -Law Enforcement, $17.7 19% Contracts & Services -Non Law Enforcement, $23.2 , 26% Other Expenditures, $0.6 , 1% Supplies, $1.9, 2% Personnel , $47.5 , 52% r TIV, MIS NOTE IS EtOAITENDER IOR AU Dr.9TS, PDDEIC AND PRIVATE C 81230251 D f C 81230251 D a %. .. $0.24 in to General Fund $63.1 M E 1&ccicit" 9 _.., . ALL EDT[ IS PUBLEG IC AND DER i`P EON ALL DEBTS PUBLIC AND PRIVATE C 81230251 D I4 F C 81230251 D , oTEIS LEGALTENDER 1 CBTS, PUBLIC AND PRIVATE _a C 81230251 D C( 81230251 D /n' 1 $0.24 into General Fund $63.1 M $0.14 out for Public Safety $38.1 M • $17.9M Law Enforcement • $20-2M Fire & Marine Safety I'-- ' ' 10 • Debt Service for Streetscape Project $13M • Inflationary Adjustments (utilities, contracts and services, high CPI) $2.1M • Insurance Premium/Risk Management Increases $452k • Reduction in beginning fund balance of ($2.8M) due to: o North Coast Hwy 101 Drainage Design o Cycletrack high bids o Housing Element Mobility Study o Phoebe, Garden View, Lake Drive, Cottonwood Creek, Manchester Culvert etc. Emergency Repairs o Stonesteps Emergency Repairs 11 $6,000,000 i5.2M $5,000,000 $4,000,000 $3,000,000 $2,000,000 $1,000,000 'L'' ,tiA ,Lti 1�0 �1 ,1� 'L°' ,�O ,,�1 ,�'L ,�'' ,�0 �h �,� ►,'� �,� �,°� A° A~ Dti 925 o°P oN oN ■ 2008 Roof Lease m 2013 Park Bonds 2014 Moonlight Beach Tower 2021 Pacific View ■ 2015 Library Bonds ■ 2017 Park Bonds ■ 2022 (Bank Loan - Leucadia Streetscape 12 $140 $120 $100 $60 $40 $20 $2.4 $3.8 $0.5 $1.4 $1.45 $1.6' $2.1 $2.1 $8.6 $8.5 $8.1 $10.2 $.3 $8.0 $8.1 $103.4 $110.5 $116.0 $102.85 $105.0 $91.0 $94.4 $97.9 $101.5 $83.7 $0 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 General Fund Revenues and Unassigned Fund Balance General Fund Expenditures Net Transfers In/Out General Fund to CIP Fund General Fund Available to Spend . , �� tcutttas FY 2026-27 13 Focus Description General Fund l� Pacific View Startup (Furniture &Fixtures, Staffing, etc.) $485K Arts Master Plan $75K Enterprise Asset Management GF $28K Total $109K 0 Expand ROW Clearance in Olivenhain $30K Increase Habitat Stewardship Funding $50K Open Space Preservation Consulting $100K E-Bike/Bicycle Safety Training with School Districts • SD Bike Coalition Classes • Train the Trainer Classes • Yard Signs, New VMS Board, Safety Equipment Giveaways, and Other Marketing $75K 14 FY 2023-24 REQUESTS PERSONNEL Focus Department Position GF Impact Public Works Zero Waste Administrator (New FTE) $0 Funded by Solid Waste franchise fees, no cost to General Fund Dev Services Sustainability Management Analyst (New FTE) $0 Deduct intern; offset by fee revenue; no net change to budget Marine Safety Lifeguards (2 New FTE) $0 Recruitment/retention issue; no net change to budget Marine Safety Lieutenant (New FTE) $132K Increases supervision from 4 days to 7-day coverage Dev Services Housing Management Analyst (New FTE) $137K Increased workload due to Housing Element site development Permit/Regulatory Management Analyst (New FTE) $137K Increased workload due to STVR, other permits; offset by TOT Fire Ops Fire Emergency Services Manager (New FTE) Co-op share $105K e Fire Administrative Training Captain (New FTE) Co-op share $155K VV Parks Rec Arts Mobility Manager (New FTE) $150K r-for� �� 15 Annual CIP * $1.6M $1.6M $ Work Projects * $0.7M $0.7M $ - GFAvailable to CIP $ - $1.45M $1.45M Total $2.3M $3.75M $1.45M * Note: Final Budget will reflect a transition of Technology and Work Projects from CIP/Work projects to a separate Internal Service Fund/Operations beginning in FY 2023-24 X/-, ..as 16 Amended Proposed Projected Projected Projected Projected SIX -YEAR Project Number Funding Source Project DeswipNon FY 2021-22 FY 2022-23 FY 2023-24 FY 2024-25 FY 2025-26 FY 2026-27 TOTAL COST Fund 101- General Fund 12 WC18A 101 GENERAL FUND 900 MHZ Radic Upgrades S 84,674 5 $ 5 g4,6?» 15 CS16C 101 GENERAL FUND ADACurb Ramp Project (Transition Plan Compliance) 50,000 50,000 50,000 5C,:,- 5 . _'_ _ 50,00C 300,000 CF18A 101 GENERAL FUND ADA Parking Lot Upgrade_ IGlen Park) 300,,000 - 300,000 CS22A 201 GENERAL FUND Annual Street Cverlay 250,000 - - 250,ODO 56 WC18B 101 GENERAL FUND Assessment of Fair Housing _ 50,000 - - 50,000 11 ZNVAI 101 GENERALFUND Beach Staircase Access Refurbishment(Grandview) - 392,400 - 462,600 - - 855,000 - CP22A 101 GENERAL FUND Beacon's Beach Parking Lot 150,000 400,000 - - 550,000 40 WC16D 101 GENERAL FUND Circulation ElementofGP 50,000 _ _ - 50,000 NEW 101 GENERAL FUND Citywide Rail Corridor QuietZone - 750,000 - 750,000 2 WC17A 101 GENERAL FUND Climate.ActianPlan- MitigationMeasures 136,500 201,500 86,,50D 86,So0 86,5o0 136,SOC 734,0D0 CS22C 101 GENERAL FUND Coast Highway 101 Separated Bike Lanes 72,210 300,000 372,210 58 AIC19C 101 GENERAL FUND Consolidated Plan jCDBG Program) - - 50,00o 50,000 21 CD20A 101 GENERAL FUND Cottonwood Creek Bain Maintenance - CP22B 101 GENERAL FUND El Portal Undercrossing Public Art 129,900 - - - - - 129.600 5 CS18E 101 GENERAL FUND General Mobility Improvements 3CO1,000 600,000 300,000 300,000 300,000 300,000 2,100,000 60 WC01A 101 GENERAL FUND GIS Basemap Updates and Enhancements - 40,000 40,000 40,000 40,000 40,000 200,000 - C3220 101 GENERAL FUND Highway 101WalkwaytoSolana Beach 132,770 - - _ _ 132,770 18 WC14B 101 GENERAL FUND Housing Element Update - 4 500,000 500,000 1,000,000 62 C518D 101 GENERAL FUND Innovative Bike Lanes 25,000 25,000 25,000 25,000 25.000 25,,000 150,000 20 CD22A 101 GENERAL FUND La Costa Stormwater Basin Rehm: 600,000 - - - 600 oDO NEIA, 101 GENERAL FUND LeucadiaStre_tacac=-B&C=af_b: .`7c ilit^ - 1,200,000 1,200,000 CKLD 101 GENERAL FUND Leuoada Streetscape - Future Phases (Segment C West Jupiter 20,000,000 - 20,000,000 WC226 101 GENERAL FUND Municipal Code Clean -Up 100,000 - 100,000 ZNEW 101 GENERALFUND New Sports Courts Study - 30,0D0 3Q,000 59 CF04G 101 GENERAL FUND Park Improvement Projects 218,049 224,589 235,744 245,203 252,559 260,135 1.436,278 - WC22A 101 GENERAL FUND Leucadia At -Grade Rail Crossings 250,000 - - - 250,000 Ran chc53nta Fe Read Improvements (Cross%%Talks, NEW 101 GENERAL FUND Signin;iStriping, Intersection Imp.) - 100,ODO- 100,000 22 CPOOFZ 101 GENERAL FUND Recreation Trails CevelcpmenttTrail82-Rancho Santa Fe Road 100,000 - 1o0,000 22 CP00F4 101 GENERAL FUND Recreation Trails CevelcpmentrTrail 95-El Camino Del Norte 505,000 - 505,ODO 67 CS01E 101 GENERAL FUND Safe Routes to5chccl 200,000 200,000 200,000 200,000 200,000 200000 1200,000 - CS22E 101 GENERAL FUND San Elijo Bridge Pavement Failure Repair 475,ODO - - - - - 475,000 CS19E 101 GENERAL FUND Santa Fe Drive Corridor Improvements 300,000 300 000 - WC22C 101 GENERAL FUND Sixth Cycle Housing Element Implementation SO,we 50,000 - - - i00,000 19 CD05E 101 GENERAL FUND Storm Drain Repair 250,000 250,ON 250,000 250,000 Z.50,000 250,000 1,500,DDO 24 WC18E 101 GENERAL FUND Tech Infrastructure Replacement 512,000 339, ;15 353,959 389,111 366.550 548,049 2,509,484 69 CS02F 101 GENERALFUND Traffic Safety and Calming 103,030 75,000 75,000 75,CCC 75..ODO 75,000 475,ODO 71'.%,C16=. 101 GENERAL FUNC Tyler Entorprise(formerlyEnterprise WorkflooManagement (EnerC 23.403 60,000 40,000 40.0-:0 30,000 30.C,C 223.4•-v^ Total Fund 101 - General Fund $ 24,2.14,402 5 6,938.304 $ 2,256.203 $ 2.163,414 51,675,609 $ 1,914.684 $ 39,162,616 Z;�6�tc�,U. 17 Amended Proposed Projected Projected Projected Projected SIX -YEAR Project Number Funding Source Project Description FY 2021-22 FY 2022-2 FY 2023-2 2024-25 FY 2025-26 FY 2026-27 TOTAL COST Fund 101 - General Fund 12'WC18A 101 GENERAL FUND 900MHZRadio Upsrades S 84,674 S - S - $ - S S SS C516C 101 GENERAL FUND ADACurb Ramp Frcject (Trarsiticn Plan Compliance) 50,000 50,000 50,000 50,000 - - 50,000 50,ODC 5 84,674 300,000 - CF19A 101 GENERAL FUND ADAParking Lot Upgrades IGIar Park+ 300,000 - 300,000 C522.A 101 GENERAL FUND AnnuaIStreet 0%,erlay 250,000 - 250,000 56'14C18B 101 GENERALFUND Assessment of Fair Housing - 50,000 - 50,000 11 Z NE4V 201 GENERAL FUND Beach Staircase Access Refurbishment (Grandview) - 392,400 462,600 - 855.000 CP22A 101 GENERAL FUND Beacon's Beach Parking Lot 150,000 400,ODO - 550,000 40 WC16D 101 GENERAL FUND Circulation Element of GP 50,000 NEW 101 GENERAL FUND Citywide Rail Corridor Quiet Zone - 750,000 - - 50.ODO 750,000 2 WC17.A 101 GENERAL FUND Climate Action Plan - MitigationMeasures 136,500 261,500 86,SOO 86,SOO £6,500 136,500 734,000 CS22C 101 GENERAL FUND Coast Highway 101 Separated Bike Lanes 72,210 300,000 - - - 372,210 5£ WC19C 101 GENERAL FUND Consolidated Plan (CDBG Program) - - 50,000 - 50,000 21 CD20A 101 GENERAL FUND Cottonwood Creek Basin Maintenance CP22B 101 GENERAL FUND El Portal Undarcro:sing Public Art 129,800 - - - - 129,800 5 CS18E 101 GENERAL FUND General Mobility Improvements 300,000 600,000 300,000 300,000 300,000 300.0D0 2,100.000 60 W'CO1A 101 GENERAL FUND GIS Basemap Updates and Enhancements 40,000 40,000 40,ODO 40,000 40,000 200,000 C3220 101 GENERAL FUND Highway 101Walkw'aytoSolana Beach 132,770 - - - - 132,770 i8 WC14B 101 GENERAL FUND Housing Element Update - 14 500,000 500,000 1,ODO,000 62 CS18D 101 GENERAL FUND Innovative Bike Lane_ 250DO 25,000 25,000 25,000 25.000 25,,000 150,000 20 CD22A 101 GENERAL FUND Ls Costa Stormwater Basin Rehab 600,000 _ 600000 NEW 101 GENERAL FUND Laur_adi={treatscape-2£ C53fetyt:ivlctility 1,200,000 1200,000 7 CSO4D 101 GENERAL FUND Leucadia Streetscape - Future Phases (Segment C West Jupiter 20,000,000 - - 20,000 O00 WC22B 101 GENERAL FUND Municipal Cede Clean -Up 100,000 - - - 100,000 - Z NEW 101 GENERAL FUND New Sporty Courts study - 30,000 30,000 59 CF04G 101 GENERAL FUND Park Improvement Projects 218,049 224,599 235.744 245,203 252.559 260,135 1,436,278 WC22A 201 GENERAL FUND Leucadia At -Grade Rail Crossings 250,0D0 - - 250000 Rar.choSanta Fe Road Improvements (CrossWalks, NEW 101 GENERAL FUND SigringiStriping,Intersection lmp.t 100,00w _ 100000 22 CPOOF2 101 GENERAL FUND Recreation Trails Davelopmentl'Trail82-Rancho Santa Fe Rcad 100,000 100 DDO 22 CPOOF4 101 GENERAL FUND Recreation Trails DevelopmentjTrail95-El Camino Del Norte 505,ODO - 505,000 67 CSO1E 101 GENERALFUND Safe Routes to School 200,000 200,000 200,000 200,000 200,0D0 200,000 1,200,0130 CS22E 101 GENERAL FUND San Elijo Bridge Pavement Failure Repair 475,000 - - - - 475,000 CS19E 101 GENERAL FUND Santa Fe Drive Corridor Improvements _ 300,000 300,000 WC22C 101 GENERAL FUND Sixth Cycle Housing Element Implementation 50,0v0 S0,000 - - _ 100 000 19 CD05E 101 GENERAL FUND Storm Drain Repair 2SO..COC --50,0D0 250,000 250,000 250,000 250,0DO 1,500,000 24 WC18E 101 GENERAL FUND Tech Infrastructure Replacement 512,000 339,815 353,959 389,111 366,550 548,049 2,509,484 69 C502F 101 GENERAL FUND Traffic S3fetyand Calrirs 100,000 75,000 75,000 75,000 75,COC 75,000 47 5. 000 71 VVC16.A 11,11 GENERAL FUND Tyler Enterprise (formerly Enterprise Wor0low Management (EnerC 23,400 =ti,000 40,000 40,000 30,000 223,A00 Total Fund 101 - General Fund $ 24.214.402 $ 6,938.304 S 2,256,203 1 5 2,163,414 $ 1,675,609 S 1,914.684 5 39,162,616 - cx�ii.S 18 ADA Curb Project $50K (Transition Plan Compliance) Innovative Bike Lanes $25K Safe Routes to School $200K Traffic Safety and Calming $75K General Mobility $300K Storm Drain Repair $250K Park Improvement Projects $236K Technology * $434K Work Projects * 687K Total $2.31VI * Note: Final Budget will reflect a transition of Technology and Work Projects from CIP/Wor projects to a separate Internal Service F n p 1 p u d/Operations beginning in FY 2023-24 Available Focus Project $1.45M Quiet Zone Analysis and Permitting $250K Leucadia At -Grade Crossing Design and Environmental $375K Grandview/Hillcrest and Glaucus Santa Fe East Construction —Grant Match $500K Encinitas Community Park Sports Court Design $110K Sand Volleyball and Pickleball Ow Annual Storm Drain Repair —Increase Funding $250K Doubles annual budget to $500K Annual Paving Project —Add Streets $240K (Requested during Annual Street Paving discussion) 0 Leucadia I-5 Bridge Rail Repair $250K Jason Street Drainage $650K 20 2nd Budget Workshop Introduction of FY 2023-24 Operating and Capital Budget Adoption of FY 2023-24 Operating and Capital Budget DISCUSSION l 22