2023-04-19 Special Meeting Presentation for FY 2023-24 Council Operating and CIP Budget Workshop 2FY 2023-24Operating & CIP BudgetWorkshop 2 City Council Special Meeting April 19, 2023 (Continued from March 15)
AGENDA•City Council Strategic Planning Framework•Financial Overview•CIP Overview•General Fund Operating Requests•General Fund CIP Requests2
CITY COUNCIL STRATEGIC PLANNING FRAMEWORK3
STRATEGIC PLANNING FRAMEWORKCouncil Goals 2023-2024•Utilize Housing Solutions Manager to explore solutions for homeless and unhoused•Safe, Legal Railroad Crossings and Establish Citywide Quiet Zones•Prioritize remaining Streetscape elements•Quail Gardens Drive – Saxony – Westlake Prioritize safe routes to school and complete streets projects for this area•Expand Habitat Stewardship and explore Open Space Preservation•100% Affordable Housing Choose site, define project, explore funding options4
FINANCIAL STRUCTURE5•Ensure a balanced budgetoRevenues > Expenditures•Ensure that reserves are funded at policy levelsoContingency Reserve: 20% of Operating BudgetoBudget Stabilization Reserve: 2% of Revenue•Meet debt, pension and contractual obligations•Review Long-Range Financial and CIP plan•Maintain $2.0M in the General Fund unassigned ending fund balance
FINANCIAL STRUCTURE – General FundLong-Range Financial and 5-Year Capital Plan6
CIP OVERVIEWNon-General Fund Sources7Projected FY 23/24Type of ProjectsRevenue Source or Use RestrictionsFund #Fund Source$ 1.87MAnnual PavingConstruction of Street and Road Projects201HUTA/SB112.01MArmy Corps SandFunding Specific to each Grant Program203State Grants1.90MPaving and RoadsTransportation Projects211TransNet0.29MBeach Projects2% TOT for Coastal Zone Projects212Coastal Zone0.12MTech EquipmentTechnology Updates and Replacement213Gov/Ed Access0.10MVarious Imps.Low Income or ADA improvements222CDBG0.20MRoadway ProjectsRoadway Mitigation of Development233Traffic Mitigation0.05MLighting/SignalAssessment Lighting Landscape District295/297Enc/Ranch LLD0.83MBuilding MaintMaintenance of City Owned Buildings403Facilities3.48MSewer ProjectsRate Payer Funded Sewer Improvements512/522CSD/ESD0.06MPP MaintMaintenance of Low Income Housing561Pacific Pines$20.89 MTOTAL
CIP OVERVIEWProjects by StatusReflects prioritiesthat have been established by the City8
Engineering Department FY24 Non-GF CIP Requests9ProposedFY24 BudgetProjectedFY24ScopeFundProject$538,590$582,604Slurry/Rehab/Overlay of City Streets201 HUTAAnnual Paving Project$1,520,665$1,288,991201 SB1$2,105,000$2,125,600211 TNet$103,672$98,000Streetscape Improvements, Parking Improvements and Bike Lanes222 CDBGSanta Fe Drive Corridor Improvements$200,000$200,000233 Traf Mit$40,000$40,000Streetlight or Traffic Signal Repair or Replacement295 ELLDStreetlight/SignalReplacements$5,000$5,000297 Enc Rch$4,512,927$4,340,195TOTAL
Active Engineering Projects with no FY24 Request10Current Funding SourcesEngineering ProjectCSDOlivenhain Trunk SewerESDB Street Sewer & Cottonwood Creek Sewer MHState GrantMoonlight Drainage Lining &Cottonwood Creek RepairELLDFed GrantStreetlight LED Conversion ProjectGeneral FundTraffic Mit.Fed GrantTraffic Signal Modifications (Left Turn Permissive)Park FundsADA Parking Lot Upgrades (Glen Park)Park FundGen FundPacific View ImprovementsGen FundLa Costa Basin Maintenance: Pub WorksGeneral FundTraffic Mit.ContributionsTraffic Signal Modifications (Left Turn Permissive)General FundRTCIPTraffic Mit.La Costa Road ImprovementsFlood ControlHUDiBankLeucadia Streetscape Segment C WestGen FundFed GrantEl Camino Real Z Crossing
Active Engineering Projects with no FY24 Request11Current Funding SourcesEngineering ProjectGen FundTraffic Mit.CDBGFed GrantSanta Fe Corridor Improvements, WestState GrantCitywide Leading Pedestrian IntervalsGen FundState GrantCitywide Pedestrian Xing ImprovementsGen FundState GrantS101 Cycle Track Phase IIGen FundState GrantS101 Sidewalk to Solana BeachFlood Con.Gen FundLake Drive Storm Drain (Design)Gen FundRancho Santa Fe Road ImprovementsGen FundBeach Stair Rehabilitation (Grandview):ParksGen FundBeacon's Beach Parking LotGen FundS101 Solana Beach Pedestrian Crossing
Other Department Projected FY24 Non-GF CIP Projects12Development Services• ACOE Shoreline Protection Study (State Grant)• Coastal Storm Damage Reduction Project (State Grant & Coastal Zone Mgmt)• Beach Habitat Study (Coastal Zone Mgmt)• SCOUP(Coastal Zone Mgmt)• Pacific Pines (Housing Maintenance)Information Technology• Tech Equipment Updates/Replacement (Government Access/Tech Replacement)Public Works• Maintenance for City Buildings (Facilities Fund)Wastewater• Wastewater Capital Projects (Sewer Enterprise Funds)
FY24 GENERAL FUND Unassigned Fund BalanceProjected$4.11M available for appropriation13
FY24 GENERAL FUND – Annual Projects on CIP Plan14Available$4.11MProjectFocus$50KADA Curb Ramps Project25KInnovative Bike Lanes200KSafe Routes to School75KTraffic Safety and Calming300KGeneral Mobility250KStorm Drain Repair$900KTOTAL ANNUAL CIP$3.21MBALANCE REMAINING
FY24 GENERAL FUND REQUESTS - City Manager Recommendations15Available$3.21MProject / RequestType / DeptFocus$485KPacific View StartupFurn & Fixtures, PT Arts Coordinator (0.75) to FTE ($23K), PT Facilities Specialist (0.75) to FTE ($26K)Ops$150KIncrease Habitat Stewardship Funding & Maintenance/Monitoring PlanOps$75KE-Bike/Bicycle Safety Training with School DistrictsSD Bike Coalition, Train Trainer Classes, Yard Signs, New VMS Board, Safety Equipment Giveaways, and Other MarketingOps$250KQuiet Zone Analysis and PermittingCIP$250KAnnual Storm Drain Repair – Increase Funding(Doubles annual budget to $500K)CIP$375KLeucadia At-Grade Crossing Design and Environmental(Grandview/Hillcrest and Glaucus)CIP$500KSanta Fe East Construction –Grant Funded ProjectCIP$0Zero Waste Administrator(New FTE)PW$0Sustainability Management Analyst(New FTE)DS$0Lifeguards (2 New FTE)Fire MS$132KMarine Safety Lieutenant(New FTE) Increases supervision from 4 days to 7-day coverageFire MS$137KHousing Management Analyst(New FTE) Increased workload due to Housing Element site developmentDS$155KFire Administrative Training Captain(New FTE) Co-op share, Incr training req per State mandatesFire$150KMobility Manager(New FTE)PRCA$2.659MTOTAL RECOMMENDATIONS$551KBALANCE REMAINING
FY24 GENERAL FUND - Other Requests16Available$551KCIP ProjectFocus$110KEncinitas Community Park Sports Court DesignSand Volleyball and Pickleball240KAnnual Paving Project – Add Streets(Rodney, Turner, Shields)250KLeucadia I-5 Bridge Rail Repair650KJason Street Drainage$1.0MLa Costa Ped Path – Vulcan to I-5$2.24MTOTAL OTHER REQUESTS
NEXT STEPSDates TBDIntroductionFY 2023-24 Operating and Capital BudgetAdoptionFY 2023-24 Operating and Capital Budget17
DISCUSSION18