2022-12-06 Special MeetingDocuSign Envelope ID: 69E5F67A-F5A9-4202-AA72-D921685B3378
ENCINITAS RANCH GOLF AUTHORITY
SPECIAL MEETING MINUTES
f1 Encinitas Ranch Golf Course Clubhouse
ENC[NITAS
1274 Quail Gardens Drive, Encinitas, CA
RANCH TUESDAY, DECEMBER 6, 2022, at 4:30 p.m.
CALL TO ORDER/ROLL CALL
Vice Chair Jacob called the meeting to order at 4:33 p.m.
Directors Present: Vice Chair Cindy Jacob, Directors Pamela Antil (City Manager), Jill
Bankston (City Engineer), and Travis Karlen (Director of Parks and
Recreation)
Absent: Chair Richard Houk
Also Present: John McNair and Erik Johnson, JC Resorts; Teresa McBroome (City
Director of Finance/City Treasurer), Kathy Hollywood (Board
Secretary), Raul Gonzalez (SDWD), City of Encinitas; Chris Calkins,
Carltas; and Dick Stern, Encinitas Ranch HOA
ORAL COMMUNICATION
There were no oral communications.
AGENDIZED BUSINESS ITEMS
Vice Chair Jacob announced that Item 3 would be taken out of order and heard first.
3. Joint use agreement between San Dieguito Water District (SDWD) and Encinitas
Ranch Golf Authority (ERGA) authorizing and permitting power connection for
ERGA to SDWD power source connection box (power source) and allowing SDWD
security camera placement on ERGA assets. Contact Person: SDWD Operations
Manager Gonzalez/JC Resorts, John McNair
RECOMMENDED ACTION: Authorize Encinitas Ranch Golf Authority Chairman
to execute an agreement with the San Dieguito Water District General Manager,
permitting ERGA connection to the power source at the Jointly used Encinitas
Ranch Reservoir site to power ERGA's mobile structures. In return allowing
SDWD's mounted security camera on ERGA's driving range safety net poles, for
the purpose of securely monitoring the entrances to SDWD reservoir.
Mr. McNair and SDWD Operations Manager Gonzalez presented the staff report
and responded to questions from the Board.
BOARD ACTION:
Karlen moved, Bankston seconded to authorize Encinitas Ranch Golf
Authority Chairman to execute an agreement with the San Dieguito Water
District General Manager, permitting ERGA connection to the power source
DocuSign Envelope ID: 69E5F67A-F5A9-4202-AA72-D92168583378
at the Jointly used Encinitas Ranch Reservoir site to power ERGA's mobile
structures. In return allowing SDWD's mounted security camera on ERGA's
driving range safety net poles, for the purpose of securely monitoring the
entrances to SDWD reservoir. Motion carried. Ayes: Antil, Bankston, Jacob,
Karlen. Nays: None. Absent: Houk. Abstain: None.
Approval of the minutes of the September 27, 2022, Regular Meeting. Contact
Person: Board Secretary Kathy Hollywood
Recommended Action: Approve the minutes.
BOARD ACTION:
Antil moved, Bankston seconded to approve the minutes as presented.
Motion carried. Ayes: Antil, Bankston, Jacob, Karlen. Nays: None. Absent:
Houk. Abstain: None.
2. Review of ERGA Financial Summary of Revenues, Expenditures, and Capital
Reserves for September and October 2022. Contact Person: JC Resorts, Erik
Johnson
Recommended Action: Receive the report.
Mr. Johnson and Mr. McNair reviewed the financial summaries for September and
October 2022 and responded to questions from the Board.
The Board received the report.
4. Encinitas Ranch Golf Authority Award of Golf Course Management Agreement and
approval of the Lease and Concession Agreement for the Encinitas Ranch Snack
Bar Facility. Contact Person: Board Member Karlen
RECOMMENDED ACTION: 1) Authorize the ERGA Board Chairman to execute a
five-year and six-month agreement with two five-year renewal options between
ERGA and JC Resorts in conjunction with the City Attorney in substantial form, for
management of the Encinitas Ranch Golf Course; and 2) Authorize the ERGA
Board Chairman to execute an agreement between ERGA and JC Resorts in
conjunction with the City Attorney in substantial form, that will run concurrent with
the term referenced in the management agreement for the lease and operation of
the Encinitas Ranch Snack Bar Facility.
Board Member Karlen reviewed the proposed agreements with JC Resorts for Golf
Course Management and the lease and operation of the Encinitas Ranch Snack
Bar facility.
BOARD ACTION:
Antil moved, Bankston seconded to: 1) Authorize the ERGA Board Chairman
to execute a five-year and six-month agreement with two five-year renewal
2
DocuSign Envelope ID: 69E5F67A-F5A9-4202-AA72-D921685B3378
options between ERGA and JC Resorts in conjunction with the City Attorney
in substantial form, for management of the Encinitas Ranch Golf Course; and
2) Authorize the ERGA Board Chairman to execute an agreement between
ERGA and JC Resorts in conjunction with the City Attorney in substantial
form, that will run concurrent with the term referenced in the management
agreement for the lease and operation of the Encinitas Ranch Snack Bar
Facility. Motion carried. Ayes: Antil, Bankston, Jacob, Karlen. Nays: None.
Absent: Houk. Abstain: None.
5. Proposed changes to the FY 2022/23 Capital Budget. Contact Person: JC
Resorts, Erik Johnson and John McNair
RECOMMENDED ACTION: ERGA Board of Directors approves proposed
changes to the FY 2022/23 Capital Budget. The recommended changes allow for
needed improvements to the turf quality around the greens complexes to enhance
the guest's experience. Lower priority projects have been removed from the
2022/23 Capital Budget and will be reintroduced in future Capital Budgets.
After discussion regarding removing this item from the agenda, Mr. McNair
recommended moving forward with the recommended action with the removal of
Capital Project Numbers 7-23 and 9-23.
BOARD ACTION:
Antil moved, Bankston seconded to approve proposed changes to the FY
2022/23 Capital Budget with the removal of Capital Project Numbers 7-23 and
9-23. Motion carried. Ayes: Antil, Bankston, Jacob, Karlen. Nays: None.
Absent: Houk. Abstain: None.
6. Oral Report regarding Golf Course honors received. Contact Person: JC Resorts,
Erik Johnson
RECOMMENDED ACTION: Receive the oral report.
Mr. McNair reported on the following honors and recognitions regarding the Golf
Course:
The Encinitas Ranch PGA Jr. League team came in second place at the
PGA Jr. League National Final Championship.
The golf shop at Encinitas Ranch was awarded the 2022 Southern California
PGA Merchandiser of the Year, Public Award.
Encinitas Ranch Golf Course was named the National Golf Course Owners
Association's West Region, Course of the Year and is one of four regions to
be considered for the National Course of the Year award to be selected in
January.
DocuSign Envelope ID: 69E5F67A-F5A9-4202-AA72-D921685B3378
7. Report on incidents and accidents. Contact Person: JC Resorts, Erik Johnson
Recommended Action: Receive the oral report.
Mr. Johnson reported that there were no incidents or accidents to report.
REPORTS FROM DIRECTORS AND/OR MANAGER REPORTS
ADJOURNMENT
Vice Chair Jacob adjourned the meeting at 5:20 p.m.
DocuSigned by:
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Kathy Hollywood, Bard Secretary Cindy Jacob, Vice Chair