Five-Year Development Impact Fee Report for 07-01-2012 to 06-30-2017 IiDAGENDA REPORT
Cit y Council
MEETING DATE: November 29, 2017
PREPARED BY: Tom Gallup, Finance Manager INTERIM DEPT. James Riley
Nancy Rau, Financial Analyst DIRECTOR:
DEPARTMENT: Finance CITY MANAGER: Karen P. Brust
SUBJECT:
Public hearing and Consideration of Resolution 2017-100 Regarding Findings Related to the
Unexpended Fund Balance for Impact/Mitigation fees collected prior to 6/30/12 and acceptance
of the Annual Report of Development Impact/Mitigation Fees for fiscal year ended June 30, 2017
as required by the California Mitigation Fee Act
RECOMMENDED ACTION:
Adopt Resolution 2017-100 Regarding Findings Related to the Unexpended Fund Balance for
fees collected prior to 6/30/12 and accept the Annual Report of Development Impact/Mitigation
Fees for fiscal year ended June 30, 2017.
STRATEGIC PLAN:
This agenda item applies to the Organizational Efficiency and Effectiveness focus area by
maintaining the City's financial health through efficient allocations of resources.
FISCAL CONSIDERATIONS:
This item does not have a direct fiscal impact.
BACKGROUND:
The City imposes fees on new development, as authorized under the 1996 Mitigation Fee Act,
California Government Code §§66000 et seq., (the "Act"). The Act governs the establishment
and administration of development impact fees paid by new development projects for public
facilities needed to serve new development. It also requires disclosure of certain financial
information such as type of fee, amount of the fee, beginning and ending fund balance, fees
collected, interest earned and the public improvements on which the fees were expended.
There are two specific reporting requirements covered under this Act: 1) A periodic (five-year)
report to make findings with respect to all unexpended mitigation fees and, 2) an annual report
to make available certain information pertaining to mitigation fees. Both reports are included
herein.
The City collects fees for Park Development, Parkland Acquisition, Traffic Mitigation, Regional
Arterial System, through the Regional Transportation Congestion Improvement Program
(RTCIP), which is managed by SANDAG, Open Space Acquisition, Recreation Trails,
Community Facilities, Fire Mitigation and Flood Control. All fees collected and interest earned
2017-11-29 Item 8E 1 of 19
thereon are deposited in separate special revenue funds, and are restricted to expenditure in
accordance with the purpose of the fee and the requirements of the Act.
ANALYSIS:
The purpose of this agenda report is to provide development impact/mitigation fee information
as required under California Government Code §§66000 et seq. The required supplemental
information is contained in Attachment 1, the Development Impact/Mitigation Fee Summary
and provides the fund number, fund name, a brief description of the type of fee and amount of
fee.
The five-year report regulations require the City to adopt, by resolution, certain findings with
respect to that portion of the fund remaining unexpended, whether committed or uncommitted
as of the fifth fiscal year following the first deposit into those funds (Section §66001(d.). Any
unspent, uncommitted funds must be refunded. The findings confirm that unspent funds have
been committed toward completion of an eligible project.
The five-year report for the period July 1, 2012 through June 30, 2017 is included as
Attachment 2, the Status of Development Impact/Mitigation Fees (5 Year Findings Test).
According to the report, Community Facilities, Fire Mitigation and Flood Control funds do not
have unexpended funds for fees collected prior to June 30, 2012.
Regional Arterial System (RTCIP) unexpended funds need to be committed in the Regional
Transportation Improvement Program (RTIP) or expended within a seven-year period; therefore
unexpended fees collected in FY 2009-10 are committed or spent by June 30, 2017.
However, the City Council is required to make findings for fees with unexpended funds for the
period July 1, 2012 through June 30, 2017 and July 1, 2010 through June 30, 2017 for RTCIP.
Those findings are as follows:
• Park Development Fund 231 has an unexpended fund balance of $96,251 for fees
collected prior to 6/30/12. All of the fund balance has been committed to the Standard
Pacific Park Site Design (CP14A).
• Park Acquisition Fund 232 has an unexpended fund balance of $222,629 for fees
collected prior to 6/30/12. All of the fund balance has been committed to the
Habitat/Open Space Acquisition (CP05A) and the Standard Pacific Park Site Design
(C P 14A).
• Traffic Mitigation Fund 233 has an unexpended fund balance of $2,068,664 for fees
collected prior to 6/30/12. All of the fund balance has been committed to the Traffic
Safety and Calming (CS02F), Traffic Signals Modifications (CS02G), the Santa Fe Drive
Improvements (CS07B), the La Costa Avenue Improvements (CS11C), the Encinitas
Community Park Mitigation/Santa Fe @ Scripps (CS12E), the Encinitas Community Park
Offsite Improvements (CS13C), Encinitas Boulevard Safe Route to School
Improvements (CS13E), the Highway 101 Emergency Repair Project (CX11F), the
Birmingham Drive — Complete Streets (CS17C) and the Circulation Element of the
General Plan (WC16D).
• Open Space Acquisition Fund 235 has an unexpended fund balance of $82,207 for fees
collected prior to 6/30/12. All of the fund balance has been committed to the Habitat and
Open Space project (CP05A).
• Recreational Trail Development Fees Fund 239 has an unexpended fund balance of
$9,335 for fees collected prior to 6/30/12. All of the fund balance has been committed to
the Recreational Trails Development Project (CPOOF).
• RTCIP Fund 234 has an unexpended fund balance of $34,680 for the fees collected
prior to 6/30/10. All of the fund balance has been committed to North Coast Highway
101 Streetscape project (CS04D).
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The findings required by California Government Code §66001(d) are contained in Resolution
2017-100.
The requirement, per Section §66006 for an annual update, is shown as Attachment 3, the
Annual Report of Development Impact/Mitigation Fees for fiscal year ended June 30,
2017.
All of the information utilized to prepare the reports and related resolution, comprising the
findings required by California Government Code Sections 66001 and 66006, is contained in the
public documentation available through the City Clerk's office. Documents include the
Comprehensive Annual Financial Reports, the Six-Year Financial & Capital Improvement Plans,
and the 2000, 2005 and 2015 Impact Fee Studies.
ENVIRONMENTAL CONSIDERATIONS:
The action being considered by the City Council is exempt from the California Environmental
Quality Act (CEQA) because it is not a "project" under Section 15378(b)(5) of CEQA Guidelines.
The action involves an organizational or administrative activity of government that will not result
in the direct or indirect physical change in the environment.
This item does not relate to the City's Climate Action Plan.
ATTACHMENTS:
1. Development Impact/Mitigation Fee Summary
2. Status of Development Impact/Mitigation Fees (5 Year Findings Test)
3. Annual Report of Development Impact/Mitigation Fees for fiscal year ended June 30, 2017
4, Resolution No. 2017-100, entitled, "A resolution of the City Council of the City of Encinitas
California to make certain findings as required by the 1996 Mitigation Fee Act"
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ATTACHMENT 1
Development Impact/Mitigation Fee Summary
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Attachment 1 page 1 of 2
5 YEAR ANNUAL REPORT OF DEVELOPMENT IMPACT/MITIGATION FEES
City of Encinitas,California
July 1,2012 to June 30,2017
FY2012-13 through FY2016-17
Cumulative 5 years
Fund 231 Fund 232 Fund 233 Fund 234* Fund 235 Fund 236 Fund 237 Fund 238 Fund 239 TO
Park Parkland Traffic RTCIP(Regional Open Space Recreational Community Fire Flood
Descri t Development Acquisition Mitigation Arterial System) Acquisition Trails Facilities Mitigation Control
1)Amount of the fee: $ 3,959.00 $ 6,792.00 $ 2,357.00 $ 2,357.00 $ 438.00 $ 168.00 $ 571.00 $Range$429-$675 $ 0.21/sq.ft.
(Single Family Dwelling,existing lot) paved surface
2) Beginning Fund Balance(July 1,2012) 546,251 1,143,296 3,228,878 380,818 82,207 20,315 0 0 304,296 5,706,060
Activity From 7-1-12 to 6-30-17
Fees Collected 1,035,117 2,398,050 933,542 843,982 154,832 44,289 208,232 318,830 547,866 6,484,740
Interest Earned 16,258 41,134 71,618 20,364 3,994 806 0 0 12,671 166,843
Debt Service Transfer Out 0 (921,000) 0 0 0 0 0 0 0 (921,000)
Transfer Out to(101)General Fund 0 0 0 0 0 0 (208,232) (318,830) 0 (527,062)
Transfer Out to(119)Special Projects Fund 0 0 0 0 0 0 0 0 0 0
Transfer In from 401 Fund(Return of Funds) 0 0 72,052 0 0 0 0 0 72,052
Capital Expenditures (450,000) 0 (1,232,266) 0 0 (10,980) 0 0 (348,558) (2,041,804)
Ending Fund Balance(June 30,2017) 1,147,625 2,661,479 3,073,823 1,245,164 241,033 54,430 0 0 516,275 8,939,829
Current Unspent Committed Funds in Approved Projects" 915,440 2,097,629 2,600,029 376,000 95,000 9,335 0 0 428,191 6,521,624
Uncommitted fees-June 30,2017 232,185 563,851 473,794 869,164 146,033 45,095 0 0 88,084 2,418,206
3) Percentage of Improvements funded by 3% 0% 27% 0% 0% 95% 100% 100% 16%
Mitigation Fees(Average)
4)Transfer out of the Community Facilities Fees to reimburse the General Fund forthe advancement of funding for the Library Development Fund(CMF96B);and transfer out of Fire Mitigation Fees
annually to the 101 General Fund'for the Construction of the Fire Stations(CF04A/C/D).'119 Special Projects Fund was merged with the General Fund in FY2012.
5)Project status and funding:
Park Development(231) All projects have been completed except:1 Standard Pacific Park Site Design(CP14A)is fully funded forthe design and development ofthis project.This process
will include workshops. Design began in Summer 2017.
Parkland Acquisition(232) There are two open projects:1 Habitat/Open Space Acquisition(CP05A)is an ongoing project and 2 Standard Pacific Park Site Design(CP14A)is fully funded for
the design and development of this project.This process will include workshops. Design began in Summer 2017.
Traffic Mitigation(233) All scheduled projects have been completed except:1 Traffic Safety and Calming(CS02F)is a master project and ongoing;2 Traffic Signals Modifications(CS02G)
is a master project and ongoing;3 Santa Fe Drive Improvements(CS07B)is in construction on the North side and the South side is in the process of hiring a
consultant for revised design; 4 LaCosta Avenue Improvements(CS11C)traffic study is being revised to reflect potential LaCosta Avenue and Highway 101
modifications. Roadway classification may be modified depending on the outcome of the Circulation Element Update. Project scope,once determined,will be
reviewed with the City of Carlsbad; 5 ECP Mitigation/Santa Fe @ Scripps(CS12E)is incorporated in ECP(CS13A)and this is the City's financial contribution for
traffic impacts;6 ECP Offsite Improvements(CS13C)is Master Project forfuture traffic mitigation costs;7 Encinitas Boulevard SR2S Improvements(CS13E)
construction and educational components are completed. Project will close afterthe grant process is finalized;8 Hwy 101 Emergency Repair Projects(CX11 F)is
complete and awaiting for full reimbursement from FHWA ER Grant;and 9 Circulation Element of General Plan(WC16D),the Coastal Mobility and Livability Study
will be used as a foundation for the preparation of the Circulation Element Update of the General Plan,upon completion and RFP will be developed.
'RTCIP(Regional Arterial System)(234) The fees collected must be spent or committed in the RTIP within seven years.This differs from the other Development/Mitigation Fees in which they must be spent
or committed within five years of collection. Revenue received in FY 2010 in the amount of$34,650 needs to be spent or committed in the RTIP(SANDAG)by
June 30,2017. Project North Coast Highway 101 Streetscape(CS04D)has an appropriated budget of$376,000 and$280,000 has been committed in the RTIP,
MPO ID:ENC20 in FY2017.
Open Space Acquisition(235) There is only one open project: 1 Habitat/Open Space Acquisition(CP05A)is an ongoing project.
Recreational Trails(236) These fees are committed to the Recreation Trails Master Plan Implementation Project(CPOOF).
2017-11-29 Item BE 6 of 19
Attachment 1 page 2 of 2
5 YEAR ANNUAL REPORT OF DEVELOPMENT IMPACT/MITIGATION FEES
City of Encinitas,California
July 1,2012 to June 30,2017
FY2012-13 through FY2016-17
Cumulative 5 years
5) Project status and funding continued:
Community Facilities(237) Library Development Fund Project(CMF96B)completed and the General Fund advanced funding is being reimbursed by the facilities fee being collected.
Fire Mitigation(238) All uncommitted funds are designated for reconstruction of Fire Stations 2 and 3(CF04A and CF04C).Construction for Fire Station 3 and Fire Station 2 are
complete. Fire Station 1 is on hold.
Flood Control and Drainage(239) All scheduled projects are substantially complete except 1 Storm Drain Repair(CD05E),which is an ongoing Master Project;2 El Camino Real Channel Storm Drain
Repairs/Improvements(CD06D)construction is complete. Project requires a 5 year monitoring period(CD17B). Project will be closed after FEMA sends Cal OES a
Notification of Project Closure.This can take 3-6 months from September 2017;3 5 Year Habitat-Biological&Monitoring(CD17B)is the maintenance and
monitoring of the El Camino Real Channel Storm Drain began in June 2016 and is for 5 years;and 4 South LeucadiafVulcan Ave Storm Drain Project(WD16A)
Preliminary LID study completed in September 2015. Proposals for project design work to be completed by end of 2017.
Fund 231 Fund 232 Fund 233 Fund 234* Fund 235 Fund 236 Fund 237 Fund 238 Fund 239
Park Parkland Traffic RTCIP(Regional Open Space Recreational Community Fire Flood
Development Acquisition Mitigation Arterial System) Acquisition Trails Facilities Mitigation Control
Fees collected as of June 30,2012 spent within the 5 year requirement:
Ending Fund Balance @ June 30,2012 546,251 1,143,296 3,228,878 34,680 82,207 20,315 0 0 304,296
Expenditures and Transfers Out @ June 30,2017 (450,000) (921,000) (1,160,214) 0 0 (10,980) (208,232) (318,830) (348,558)
Total Not Spent @ June 30,2017 96,251 222,296 2,068,664 34,680 82,207 9,335 (208,232) (318,830) (44,262)
"Total Committed @ June 30,2017 915,440 2,097,629 2,600,029 376,000 95,000 9,335 0 0 428,191
Total Uncommitted @ June 30,2017 (819,189) (1,875,333) (531,365) (341,320) (12,793) (0) (208,232) (318,830) (472,453)
'RTCIP Fees-exception to the 5 year finding-these funds need to be committed in the RTIP(SAN DAG)or spent in 7 years-FY 2009-10 fees in the amount of$34,680 collected must be spent or committed in the RTIP(SAN DAG)
'Beginning in FY2015-16,the committed fees have been transferred from the Mitigation Funds to the 401 Capital Improvement Funds
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ATTACHMENT 2
Status of Development Impact/Mitigation Fees
(5 Year Findings Test)
2017-11-29 Item 8E 9 of 19
Attachment 2 page 1 of 4
STATUS OF DEVELOPMENT IMPACT/MITIGATION FEES(5 YEARS FINDINGS TEST)
City of Encinitas,California
July 1,2012 to June 30,2017
Fund 231 Fund 232 Fund 233 Fund 234* Fund 235 Fund 236 Fund 237 Fund 238
Park Parkland Traffic RTCIP(Regional Open Space Recreational Community Fire
Development Acquisition Mitigation Arterial System) Acquisition Trails Facilities Mitigatio
Fees collected as of June 30,2012 spent within the 5 year requirement:
Ending Fund Balance @ June 30,2012 546,251 1,143,296 3,228,878 34,680 82,207 20,315 0 0 304,296 5,359,922
Expenditures and Transfers Out ending June 30,2013 450,000 921,000 6,310 0 0 10,980 28,872 35,066 17,420 1,469,648
Expenditures and Transfers Out ending June 30,2014 0 0 565,487 0 0 0 47,944 98,737 11,400 723,568
Expenditures and Transfers Out ending June 30,2015 0 0 277,236 0 0 0 51,086 70,259 61,877 460,459
Expenditures and Transfers Out ending June 30,2016 0 0 179,862 0 0 0 58,286 61,748 91,914 391,811
Expenditures and Transfers Out ending June 30,2017 0 0 203,371 0 0 0 22,044 53,020 165,947 372,330
Total Expenditures for fees collected ending June 30,2012 450,000 921,000 1,232,266 0 0 10,980 208,232 318,830 348,558 3,417,814
Total Unspent @ June 30,2017 96,251 222,296 1,996,612 34,680 82,207 9,335 (208,232) (318,830) (44,262) 1,942,108
Transfers Out to 401/402 CIP Fund ending June 30,2016** 915,440 2,097,629 2,600,029 376,000 95,000 9,335 0 0 428,191 0
*The RTCIP is required to be either spent or committed in the RTIP(SANDAG)within a seven year period. Therefore the FY 2009-10 revenue of$34,680 received is required to be committed or spent. $376,000 has been appropriated and
$280,000 has been programmed in the RTIP(SANDAG)in FY 2016-17 for CSO4D,North Coast Hwy 101 Streetscape.
**Beginning in FY2015-16,the committed fees have been transferred from the Mitigation Funds to the 401/402 Capital Improvement Funds. This is the amount committed for each fund.
A) Acquisition Fund(235),Recreational Trails Fund(236)and Flood Control Fund(239). Fund 231 remaining$96,251 is committed on one projects listed in B,Fund 232 remaining$222,296 has been committed on the projects listed
in C,Fund 233 remaining$2,068,664 has been committed on the ten projects listed in Q Fund 235 remaining$82,207 is committed on the project listed in E and Fund 236 remaining$9,335 is committed on the project listed in F.
*Fund 234(RTCIP)$380,818 has been collected,however,only$34,680 from the first year FY 2009-10 must be spent or committed on the RTIP. Revenue received in FY 2010 is required to be either committed in the RTIP or
spent within 7 years which is June 30.2017. Beginning in FY2017,280,000 is committed in the RTIP on the project listed in G,**Negative balances indicate the fees collected as of June 30,2012 have been spent within the 5 year
requirement.
B) Committed Anticipated
Project Funds Projects Fully Funded? Start Date Status
Community outreach for design begins in October
Standard Pacific Park Site Design(CP14A) 915,440 yes Oct.2017 2017.
915,440
C) Committed Anticipated
Project Funds Projects Fully Funded? Start Date Status
Habitat/Open Space Acquisition(CP05A) 293,069 no Ongoing This is an ongoing Master Project
Community outreach for design begins in October
Standard Pacific Park Site Design(CP14A) 1,804,560 Yes Oct.2017 2017.
2,097,629
D) Committed Anticipated
Project Funds Projects Fully Funded? Start Date Status
Traffic Safety and Calming(CS02F) 34,222 no Ongoing This is an ongoing Master Project
Traffic Signals Modifications(CS02G) 46,235 no Ongoing This is an ongoing project Master Project
Project has
Santa Fe Drive Improvements(CS07B) 414,947 yes already begun This project is in construction
Project has Traffic study is being revised to reflect potential La
La Costa Avenue Improvements(CS11C) 1,239,306 yes already begun Costa Avenue at Highway 101 modifications.
Encinitas Community Park Mitigation/Santa Fe Financial
Scripps(CS12E) 38,000 yes contribution City's financial contribution for traffic impacts
Encinitas Community Park Offsite Improvements
(CS13C) 186,124 yes TBD Master Project for future traffic mitigation costs
2017-11-29 Item BE 10 of 19
Attachment 2 page 2 of 4
STATUS OF DEVELOPMENT IMPACT/MITIGATION FEES(5 YEARS FINDINGS TEST)
City of Encinitas,California
July 1,2012 to June 30,2017
Encinitas Boulevard Safe Route to School Project has Construction and educational components
Improvements(CS13E) 39,567 yes already begun completed.Finalizing grant.
Project has
Hwy 101 Emergency Repair Project(CX11 F) 1,628 yes already begun Project is complete. Finalizing grant.
Project has
Birmingham Drive-Complete Streets(CS17B) 300,000 yes already begun Project is in design.
The Coastal Mobility and Livability Study(CMLS)
will be used as a foundation for the preparation of
the Circulation Element Update of the General Plan.
Upon completion of the CMLS,an RFP will be
Circulation Element of General Fund(WC16D) 300,000 yes May 2018 developed.
2,600,029
E) Committed Anticipated
Project Funds Projects Fully Funded? Start Date Status
Habitat/Open Space Acquisition(CP05A) 95,000 no Ongoing This is an ongoing Master Project
95,000
F) Committed Anticipated
Project Funds Projects Fully Funded? Start Date Status
Recreational Trails Development Fund(CPOOF) 9,335 no Ongoing Project This is an ongoing project Master Project
9,335
G) Committed Anticipated
Project Funds Projects Fully Funded? Start Date Status
Project has
North Coast Highway 101 Streetscape(CS04D) 280,000 yes already begun Project is in design(Programmed in the RTIP)
280,000
2017-11-29 Item BE 11 of 19
CIP Projects Total Expenditures/Transfers Attachment 2 page 3 of 4
FY 2012-13 through FY 2016-17
Project Total Fee Other Average% Current
Number Project Description Expenses Funding Funding Fee Fund Status
Park Development(231)Mitigation Fees
2013-2017
CP02D Hall Property EIR,Design,&Development 70,398 0 70,398 0.00%Project Complete-2015
CP04B Moonlight Beach Environment,Design&Development 41,451 0 41,451 0.00%Project Complete-2015
CP13A Encinitas Community Park Construction 18,817,375 450,000 18,367,375 2.39%Project Complete-2017
CP14A Standard Pacific Park Site Design 0 0 0 0.00%Funding forthe design has been approved as part
of the FY 2016-17 budget. This additional funding
fully funds the design and development of this
project. It is anticipated the 3.14 acre park will
include facilities and equipment found at
neighborhood parks.The type of facilities to be
included at the site will be determined during the
planning and design process,including community
workshops. Began design Summer 2017
Total 231 18,929,223 450,000 18,479,223 2.38%
Parkland Acquisition(232)Mitigation Fees
2013-2017
CP05A Habitat/Open Space Acquisition(Transfers Out to Debt 0 0 0 0.00%Ongoing
Service)
CP14A Standard Pacific Park Site Design 0 0 0 0.00%Funding forthe design has been approved as part
of the FY 2016-17 budget. This additional funding
fully funds the design and development of this
project. It is anticipated the 3.14 acre park will
include facilities and equipment found at
neighborhood parks.The type of facilities to be
included at the site will be determined during the
planning and design process,including community
workshops. Began design Summer 2017
Total 232 0 0 0 0.00%
Traffic(233)Mitigation Fee
2013-2017
CS02F Traffic Safety and Calming 82,688 15,778 66,910 19.08%Master Project-On going
CS02G Traffic Signal Modifications 80,162 53,765 26,397 67.07%Master Project-On going
CSO4B I-5 Interchange @ Encinitas Boulevard 217,957 17,797 200,160 8.17%Caltrans has approved the Project Study
Report. Project closed at 1 sc Qtr.
CS07B Santa Fe Drive/I-5 MacKinnon Improvements 1,725,134 12,053 1,713,081 0.70%North side in construction. South side -hiring
consultant for revised design.
CS08C Improvement to Leucadia Boulevard/North Coast Highway 2,137 (1,853) 3,990 -86.69%Closed FY 2013
101
CS08E Santa Fe Alignment Study 0.00%This project is complete. Closed at 3rd
Quarter-2015
CS09C Manchester Avenue Realignment Study 0.00%This project is complete.Closed EOY 2015
CS11C La Costa Avenue Improvements 69,144 38,325 30,819 55.43%Traffic study is being revised to reflect
potential La Costa Avenue at Highway 101
modifications. Roadway Classification may be
modified depending on the outcome of the
Circulation Element Update.Project scope,
once determined,will be reviewed with the City
of Carlsbad.
CS12E Encinitas Community Park Mitigation/Santa Fe @ Scripps 0 0 0 0.00%City's financial contribution for traffic impacts.
CS13C ECP Offsite Improvements 563,876 563,876 0 100.00%Master Project for future traffic mitigation
costs.
CS13E Encinitas Boulevard SR2S Improvements 623,763 253,188 370,575 40.59%Construction is complete. Project will be
closed after the grant process is finalized.
CS15E Saxony Road Traffic Safety/Calming ,138 76,240 54,898 58.14%Project completed.Closed at 3 r Qtr.
CS16D Paul Ecke Central Improvements 389,706 100,000 289,706 25.66%Project completed.Closed at Midyear
CS97B Encinitas Boulevard Alignment Study 0 0 0 0.00%The study will be reinitiated at a future date.
Closed at 3rd Quarter 2015 i
CX11 F Highway 101 Emergency Repair Project 749,274 103,096 646,178 13.76%Project is complete. Project will be closed in
the fourth quarter. Awaiting full reimbursement
from FHWA ER Grant.
WC16D Circulation Element of General Plan 0 0 0 0.00%Funding transferred here from Roadway
Master Plan project(WC16B). The Coastal
Mobility and Livability Study will be used as a
foundation for the preparation of the
Circulation Element Update of the General
Plan. Upon completion of the CMLS,an RFP
will be developed.
Total 233 4,634,980 1,232,266 3,402,714 26.59%
RTCIP(Regional Arterial System)(234)Fee
2013-2017
CSO4D North Coast Highway 101 Streetscape 278,854 0 278,854 0.00%Addressing Planning Department comments
and preparing Draft Environmental Impact
Report response to comments.
278,854 0 278,854 0.00%
2017-11-29 Item 8E 12 of 19
CIP Projects Total Expenditures/Transfers Attachment 2 page 4 of 4
FY 2012-13 through FY 2016-17
Project Total Fee Other Average% Current
Number Project Description Expenses Funding Funding Fee Fund Status
Open Space(235)Impact Fees
2013-2017
CPO5A Habitat/Open Space Acquisition 0 0 0 0.00%Ongoing
Total 235 0 0 0 0.00%
Recreation Trails(236)Mitigation Fees
2013-2017
CPOOF Recreation Trails Master Plan Implementation Project 11,513 10,980 533 95.37%According to the Trails Master Plan,there are
80 miles of trails and 40.5 miles are currently
developed. Funding was approved for the four
trails during the FY 2017/18-FY 2022-23 six
year CIP budget process.
Total 236 11,513 10,980 533 95.37%
Community Facilities(237)Impact Fee
2013-2017
Transfers Out to 237 Fund 208,232 208,232 0 100.00%These fees are transferred to the GF to
reimburse it for the funding of the Library
Total Expenditures(includes Transfers Out)237 208,232 208,232 0 100.00%
Fire(238)Mitigation Fees
2013-2017
CF04A Fire Station Construction 901F- 0 0 0 0.00%Umbrella Project-Project closed in FY 2015
CF04B Fire Station#1 Construction 0 0 0 0.00%Closed FY 2014
CF04C Fire Station#2 Construction 1,890,531 0 1,890,531 0.00%Station complete-Project Closed 6-30-16
Fire Station Construction(Transfer Out to General Fund) 318,830 318,830 0 100.00%These fees are transferred to the GF to reimburse it
for the funding of the Fire Stations
Total Expenditures(includes Transfers Out)238 2,209,361 318,830 1,890,531 14.43%
Flood Control(239)Mitigation Fees
2013-2017
CDO5E Storm Drain Repair 761,526 118,416 643,110 15.55%Ongoing Master Repair Project
CD06A 4th Street Storm Drain 0.00%Defunded by Council-2014
CD06D El Camino Real Channel Storm Drain Repairs/Improv 1,329,809 90,587 1,239,222 6.81%The construction is completed. Project also
requires a 5 year monitoring period(CD17B).
Project will be closed after FEMA send Cal
OES a Notification of Project Closure. This
could take 3-6 months from 9-2017.
CD07C ENTMP-1 Rubin/SummitfWest 3,600 42.86%Project Closed FY 2014
CD09A Cardiff Town Ctr Storm Drain Repairs 0 0.00%The study will be reinitiated at a later date if it
is determined that there is a need.Closed
Project 3rd Quarter-2015
CD17B 5 Year Habitat-Biological&Monitoring 35,769 35,769 0 0.00%The maintenace and monitoring of the El
Camino Real Channel Storm Drain is
scheduled to begin in October 2016 and is for
5 years. Transfer from CD06D.
WD16A So Leucadia/Vulcan Avenue Storm Drain Project 101,086 101,086 0 100.00%Design complete in Spring 2018. No funding
has been established for construction.
Total 239 2,234,490 348,558 1,885,932 15.60%
2017-11-29 Item 8E 13 of 19
ATTACHMENT 3
Annual Report of Development Impact/Mitigation Fees
for fiscal year ended June 30, 2017
2017-11-29 Item 8E 14 of 19
Attachment 3 page 1 of 3
ANNUAL REPORT OF DEVELOPMENT IMPACT/MITIGATION FEES
City of Encinitas,California
Fiscal Year Ended June 30,2017
California Gov't Code Section 66006,as amended by SB 1693 in 1996,requires annual reporting of
ofthe following information related to impact/mitigation fees assessed and collected:
232 Fund 233 Fund 234* Fund 235 Fund 236 Fund 237 Fund 238 Fund 239 TOTALS
and Traffic RTCIP(Regional Open Space Recreational Community Fire Flood
ition Mitigation Arterial System) Acquisition Trails Facilities Mitigation Control
1)Amount ofthe fee: $ 3,959.00 $ 6,792.00 $ 2,357.00 $ 2,357.00 $ 438.00 $ 168.00 $ 571.00 $Range$429-$675 $ 0.21/sq.ft.
(Single Family Dwelling,existing lot) paved surface
2)Beginning Fund Balance(July 1,2016) 988,134 2,399,894 3,044,550 1,143,816 223,153 47,804 0 0 611,029 8,458,381
Fees Collected 153,128 246,437 141,242 94,233 16,508 6,328 22,044 53,020 67,431 800,371
Interest Earned 6,363 15,148 19,351 7,114 1,371 297 0 0 3,762 53,408
Debt Service Transfer Out 0 0 0 0 0 0 0 0 0 0
Transfer Out to(101)General Fund 0 0 0 0 0 0 (22,044) (53,020) 0 (75,064)
Transfer Out to(119)Special Projects Fund 0 0 0 0 0 0 0 0 0 0
Transfer In from 401/402 Fund(Return of Funds) 0 0 72,052 0 0 0 0 0 0 72,052
Capital Expenditures 0 0 (203,371) 0 0 0 0 0 (165,947) (369,317)
Ending Fund Balance(June 30,2016) 1,147,625 2,661,479 3,073,823 1,245,164 241,033 54,430 0 0 516,275 8,939,829
Current Unspent Committed Funds in Approved Projects" 915,440 2,097,629 2,600,029 376,000 95,000 9,335 0 0 428,191 6,521,624
Uncommitted fees-June 30,2017 232,185 563,851 473,794 869,164 146,033 45,095 0 0 88,084 2,418,206
3)Percentage of Improvements funded by 0% 0% 37% 0% 0% 0% 100% 100% 54%
Mitigation Fees(Average)
4)Transfer out ofthe Community Facilities Fees to reimburse the General Fund forthe advancement offunding for the Library Development Fund(CMF96B);and transfer out of Fire Mitigation Fees annually to the 101 General Fund for the
Construction ofthe Fire Stations(CFF04A/C/D-H.T.E.)(CF04A/C/D-Munis).Transfer into the Traffic Mitigation Fee Fund for closure of I-5 Interchange @ Encinitas Boulevard(CSO4B)and Saxony Road Traffic Safety/Calming(CS15E).
5)There were three inter-fund transfers made in FY2017 0 0 72,052 0 0 0 (22,044) (53,020) 0 (3,013)
6)Based on 5 year findings no refunds were issued.
RTCIP must be spent or committed in the RTIP within seven years of collection.This differs from the other Development/Mitigation Fees in which they must be spent or committed within five years of collection.The RTCIP has$376,000
appropriated and$280,000 committed in the RTIP(SAN DAG).
'Beginning in FY2015-16,the committed fees have been transferred from the Mitigation Funds to the 401 Capital Improvement Funds.
2017-11-29 Item BE 15 of 19
CIP Projects Total Expenditures/Transfers Attachment 3 page 2 of 3
FY 2016-17
Project Total Fee Other Average% Current
Number Project Description Expenses Funding Funding Fee Fund Status
231
of improvements funded by 231 mitigation fees
Park Development
2017
CP13A Encinitas Community Park Construction 416,560 0 416,560 0.00%Closed
CP14A Standard Pacific Park Site Design 0 0 0 0.00%Funding for the design has been approved as part
of the FY 2016-17 budget. This additional funding
fully funds the design and development of this
project. It is anticipated the 3.14 acre park will
include facilities and equipment found at
neighborhood parks.The type of facilities to be
included at the site will be determined during the
planning and design process,including community
workshops. Began design Summer 2017.
416.560 0 416.560 0.00
CIP reports Carryover @ June 30,2017 915,440
232
of improvements funded by 232 mitigation fees
Parkland Acquisition
2017
CP05A Habitat/Open Space Acquisition 0 0 0 0.00%Ongoing
CP14A Standard Pacific Park Site Design 0 0 0 0.00%Funding for the design has been approved as part
of the FY 2016-17 budget. This additional funding
fully funds the design and development of this
project. It is anticipated the 3.14 acre park will
include facilities and equipment found at
neighborhood parks.The type of facilities to be
included at the site will be determined during the
planning and design process,including community
workshops. Began design Summer 2017.
0 0 0 0.00
CIP reports Carryover @ June 30,2017 2,097,629
233
of improvements funded by 233 mitigation fees
Traffic Mitigation Fee
2017
CS02F Traffic Safety and Calming 34,728 4,211 30,517 12.13% Master Project-Ongoing.
CS02G Traffic Signal Modifications 27,119 27,119 0 0.00%MasterProject-Ongoing.
CSO4B I-5 Interchange @ Encinitas Blvd 0 0 0 0.00%Caltrans has approved the Project Study Report.
Closed at 1 sr Qtr.
CS07B Santa Fe Drive/I-5 Mackinnon Improvements 0 0 0 0.00% North side in construction. South side -hiring
consultant for revised desiqn.
CS11C La Costa Avenue Improvements 7,899 3,950 3,950 50.00%Traffic study is being revised to reflect potential La
Costa Avenue at Highway 101 modifications.
Roadway Classification may be modified
depending on the outcome of the Circulation
Element Update.Project scope,once determined,
will be reviewed with the City of Carlsbad.
CS12E ECP Park Mitigation/Santa Fe @ Scripps 0 0 0 0.00%City's financial contribution for traffic impacts.
CS13C ENC Offsite Improvements 38 38 0 100.00%Master Project for future traffic mitigation costs.
CS13E Encinitas Blvd SR2S Improvements 1,620 1,620 0 100.00%Construction is complete. Project will be closed
after the qrant process is finalized.
CS15E Saxony Rd Traffic Safety/Calming 42,174 30,244 11,930 71.71% Project completed.Closed at 3rd Qtr.
CS16D Paul Ecke Central Improvements 362,456 100,000 262,456 27.59% Project completed.Closed at Midyear
CS17B Birmingham Drive-Complete Streets 0 0 0 0.00% Michael Baker design contract underway. Public
Workshop scheduled for November 13,2017.
CX11F Hwy 101 Emergency Repair Project 71,087 36,190 34,897 50.91%Project is complete. Project will be closed in the
fourth quarter. Awaiting full reimbursement from
FHWA ER Grant.
WC16D Circulation Element of General Plan 0 0 0 0.00%Funding transferred here from Roadway Master
Plan project(WC16B). The Coastal Mobility and
Livability Study will be used as a foundation for the
preparation of the Circulation Element Update of
the General Plan. Upon completion of the CMLS,
an RFP will be developed.
547,120 203,371 343,750 37.17
CIP reports Carryover @ June 30,2017 2,300,029
234
of improvements funded by 234 mitigation fees
RTCIP(Regional Arterial System)Fee
2017
CSO4D North Coast Highway 101 Streetscape 278,854 0 278,854 0.00%Addressing Planning Department comments and
preparing Draft Environmental Impact Report
response to comments.
278,854 0 278,854 0.00%
CIP reports Car over June 30 2017 376,000
2017-11-29 Item 8E 16 of 19
CIP Projects Total Expenditures/Transfers Attachment 3 page 3 of 3
FY 2016-17
Project Total Fee Other Average% Current
Number Expenses Funding Funding Fee Fund Status
235
%of improvements funded by 235 mitigation fees
Open Space Impact Fees
2017
CP05A Habitat/Open Space Acquisition 0 0 0 0.00%Ongoing
0 0 0 0.00%
CIP reports Carryover @ June 30,2017 95,000
236
%of improvements funded by 236 mitigation fees
Recreation Trails Mitigation Fees
2017
CPOOF Recreation Trails Master Plan Implementation 0 0 0 0.00%According to the Trails Master Plan,there are 80
miles of trails and 40.5 miles are currently
developed. Funding was approved for the four
trails during the FY 2017/18-FY 2022-23 six year
CIP budget process.
0 0 0 0.00%
CIP reports Carryover @ June 30,2017 9,335
237
%of improvements funded by 237 mitigation fees
Community Facilities Impact Fee
2017
Transfers Out to 237 Fund 22,044 22,044 0 100.00% These fees are transferred to the GF to reimburse
it for the funding of the Library.
22.044 22.044 0 100.00%
CIP reports Carryover @ June 30,2017 0
238
%of improvements funded by 238 mitigation fees
Fire Mitigation(Annual transfer to reimburse the GF)
2017
Fire Station Construction(Transfer Out to General 53,020 53,020 100.00% These fees are transferred to the GF to reimburse
Fund) it for the funding of the Fire Stations.
53.020 53.020 0 100.00%
CIP reports Carryover @ June 30,2017 0
239
%of improvements funded by 239 mitigation fees
Flood Control
2017
CD05E Storm Drain Repair 130,530 50,868 79,662 38.97%On-going Master Repair Project.
CD06D El Camino Real Channel Storm Drain 58,614 (987) 59,601 -1.68%The construction is complete. The 90 day
Repairs/Improvement monitoring period will be completed by the end of
September. Project also requires a 5 year
monitoring period.
CD17B 5 Year Habitat-Biological&Monitoring 35,769 35,769 0 0.00%The maintenance and monitoring of the El Camino
Real Channel Storm Drain is scheduled to begin in
October 2016 and is for 5 years. Transfer from
CD06D.
WD16A South Leucadia/Vulcan Avenue Storm Drain Project 80,296 80,296 0 100.00%Preliminary LID study completed in September
2015. Proposals for project design will be received
on September 15,2016. Design work to be
completed by end of 2017. Construction will be
dependent on estimated costs and available
funding.
305,210 165,947 139,263 54.37%
CIP reports Carryover @ June 30,2017 428,191
2017-11-29 Item 8E 17 of 19
ATTACHMENT 4
Resolution No. 2017-100, entitled "A Resolution of the City
Council of the City of Encinitas California to make certain
findings as required by the 1996 Mitigation Fee Act"
2017-11-29 Item 8E 18 of 19
RESOLUTION NO 2017-100
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ENCINITAS
CALIFORNIA TO MAKE CERTAIN FINDINGS AS REQUIRED
BY THE 1996 MITIGATION FEE ACT
WHEREAS, the City of Encinitas is required to make certain findings with respect to the
unexpended fund balance of certain development fee funds pursuant to California Government
Code §§66000 et seq;
WHEREAS, the information to make the required findings can be found in the Annual
Financial Reports, the Six Year Financial & Capital Improvement Plans, and the 2000, 2005 and
2015 Impact Fee Studies on file with the City Clerk; and
WHEREAS, these findings need to be made in conjunction with the public Information
required by Code §§66000 et seq.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Encinitas as
follows:
1. That the above recitations are true and correct.
2. That the following findings are made with respect to that portion of the Development
Impact/Mitigation Fee funds remaining unexpended whether committed or uncommitted.
a) That the purpose to which the fees are to be put has been identified.
b) That a reasonable relationship has been demonstrated between the fee and the purpose for
which it has been charged.
c) That all sources and amounts of funding anticipated to complete financing on incomplete
improvements have been identified.
d) That the approximate dates on which the funding referred to above is expected to be
deposited into the appropriate fund has been designated.
3. That these findings are made based on information contained in the following Public
documents: the City's Annual Financial Reports, the City's Five Year Financial & Capital
Improvement Plans and the 2000, 2005 and 2015 Impact Fee Studies.
PASSED, APPROVED AND ADOPTED by the City Council of the City of Encinitas this
29th day of November 2017 by the following vote to wit:
AYES:
NAYS:
ABSENT:
Catherine Blakespear, Mayor
ATTEST:
Kathy Hollywood, City Clerk
2017-11-29 Item 8E 19 of 19