Five-Year Development Impact Fee Report for 07-01-2013 to 06-30-2018 ..,�
AGENDA REPORT
Cit y Council
MEETING DATE: November 14, 2018
PREPARED BY: Tom Gallup, Finance Manager DEPT. DIRECTOR: Teresa S.
Nancy Rau, Financial Analyst McBroome
DEPARTMENT: Finance CITY MANAGER: Karen P. Brust
SUBJECT:
Public hearing and consideration of Resolution 2018-93 Regarding Findings Related to the
Unexpended Fund Balance for Impact/Mitigation fees collected prior to June 30, 2013 and
acceptance of the Annual Report of Development Impact/Mitigation Fees for Fiscal Year Ended
June 30, 2018 as required by the California Mitigation Fee Act
RECOMMENDED ACTION:
Adopt Resolution 2018-93 Regarding Findings Related to the Unexpended Fund Balance for
fees collected prior to June 30, 2013 and accept the Annual Report of Development
Impact/Mitigation Fees for Fiscal Year Ended June 30, 2018.
STRATEGIC PLAN:
This agenda item applies to the Organizational Efficiency and Effectiveness focus area by
maintaining the City's financial health through efficient allocations of resources.
FISCAL CONSIDERATIONS:
This item does not have a direct fiscal impact.
BACKGROUND:
The City imposes fees on new development, as authorized under the 1996 Mitigation Fee Act,
California Government Code §§66000 et seq., (the "Act"). The Act governs the establishment
and administration of development impact fees paid by new development projects for public
facilities needed to serve new development. It also requires disclosure of certain financial
information such as type of fee, amount of the fee, beginning and ending fund balance, fees
collected, interest earned and the public improvements on which the fees were expended.
There are two specific reporting requirements covered under this Act: 1) a periodic (five-year)
report to make findings with respect to all unexpended mitigation fees and 2) an annual report to
make available certain information pertaining to mitigation fees. Both reports are included
herein.
The City collects fees for Park Development, Parkland Acquisition, Traffic Mitigation, Regional
Arterial System through the Regional Transportation Congestion Improvement Program
(RTCIP), which is managed by SANDAG, Open Space Acquisition, Recreation Trails,
Community Facilities, Fire Mitigation and Flood Control. All fees collected and interest earned
2018-11-14 Item 081 1 of 17
thereon are deposited in separate special revenue funds, and are restricted to expenditure in
accordance with the purpose of the fee and the requirements of the Act.
ANALYSIS:
The purpose of this agenda report is to provide development impact/mitigation fee information
as required under California Government Code §§66000 et seq. The required supplemental
information is contained in Attachment 1, the Development Impact/Mitigation Fee Summary
and provides the fund number, fund name, a brief description of the type of fee and amount of
fee.
The five-year report regulations require the City to adopt, by resolution, certain findings with
respect to that portion of the fund remaining unexpended, whether committed or uncommitted
as of the fifth fiscal year following the first deposit into those funds (Section §66001(d.). Any
unspent, uncommitted funds must be refunded. The findings confirm that unspent funds have
been committed toward completion of an eligible project.
The five-year report for the period July 1, 2013 through June 30, 2018 is included as
Attachment 2, the Status of Development Impact/Mitigation Fees (5 Year Findings Test).
According to the report, Community Facilities, Fire Mitigation and Flood Control funds do not
have unexpended funds for fees collected prior to June 30, 2013.
Regional Arterial System (RTCIP) unexpended funds need to be committed in the Regional
Transportation Improvement Program (RTIP) or expended within a seven-year period; therefore
unexpended fees collected in FY 2010-11 are committed or spent by June 30, 2018.
However, the City Council is required to make findings for fees with unexpended funds for the
period July 1, 2013 through June 30, 2018 and July 1, 2011 through June 30, 2018 for RTCIP.
Those findings are as follows:
• Park Development Fund 231 has an unexpended fund balance of $220,109 for fees
collected prior to June 30, 2013. All of the fund balance has been committed to the
Standard Pacific Park Site Design (CP14A).
• Park Acquisition Fund 232 has an unexpended fund balance of $448,330 for fees
collected prior to June 30, 2013. All of the fund balance has been committed to the
Habitat/Open Space Acquisition (CP05A) and the Standard Pacific Park Site Design
(CP14A).
• Traffic Mitigation Fund 233 has an unexpended fund balance of $1,720,770 for fees
collected prior to 6/30/13. All of the fund balance has been committed to the Traffic
Safety and Calming (CS02F), Traffic Signals Modifications (CS02G), the Santa Fe Drive
Improvements (CS07B), the La Costa Avenue Improvements (CS11C), the Encinitas
Community Park Mitigation/Santa Fe at Scripps (CS12E), the Encinitas Community Park
Offsite Improvements (CS13C), Encinitas Boulevard Safe Route to School
Improvements (CS13E), the Highway 101 Emergency Repair Project (CX11 F) and the
Circulation Element of the General Plan (WC16D).
• RTCIP Fund 234 has an unexpended fund balance of $505,170. $240,894 of fees were
collected prior to June 30, 2011. A total of$280,000 has been committed to North Coast
Highway 101 Streetscape project (CS04D). The additional unexpended fund balance
needs to be committed or spent by June 30, 2019 and June 30, 2020
• Open Space Acquisition Fund 235 has an unexpended fund balance of $103,849 for
fees collected prior to June 30, 2013. All of the fund balance has been committed to the
Habitat and Open Space project (CP05A).
• Recreational Trail Development Fees Fund 236 has an unexpended fund balance of
$14,856 for fees collected prior to June 30, 2013. All of the fund balance has been
committed to the Recreational Trails Development Project (CPOOF).
2018-11-14 Item 081 2 of 17
• Flood Control Fees Fund 239 has an unexpended fund balance of $83,504 for fees
collected prior June 30, 2013. All of the fund balance has been committed to the Storm
Drain Repair (CD05E), the El Camino Real Channel Storm Drain Repairs/Improvements
(CD06D), the 5 Year Habitat-Biological & Monitoring (CD17B) and the Orpheus
Drainage Project (Formerly the South Leucadia/Vulcan Ave Storm Drain Repair)
(WD16A).
The findings required by California Government Code §66001(d) are contained in Resolution
2017-100.
The requirement, per Section §66006 for an annual update, is shown as Attachment 3, the
Annual Report of Development Impact/Mitigation Fees for Fiscal Year Ended June 30,
2018.
All of the information utilized to prepare the reports and related resolution, comprising the
findings required by California Government Code Sections 66001 and 66006, is contained in the
public documentation available through the City Clerk's office. Documents include the
Comprehensive Annual Financial Reports, the Six-Year Financial & Capital Improvement Plans,
and the 2000, 2005 and 2015 Impact Fee Studies.
ENVIRONMENTAL CONSIDERATIONS:
The action being considered by the City Council is exempt from the California Environmental
Quality Act (CEQA) because it is not a "project" under Section 15378(b)(5) of CEQA Guidelines.
The action involves an organizational or administrative activity of government that will not result
in the direct or indirect physical change in the environment. This item does not relate to the
City's Climate Action Plan.
ATTACHMENTS:
1. Development Impact/Mitigation Fee Summary
2. Status of Development Impact/Mitigation Fees (5 Year Findings Test)
3. Annual Report of Development Impact/Mitigation Fees for fiscal year ended June 30, 2018
4. Resolution No. 2018-93, entitled, "A resolution of the City Council of the City of Encinitas
California to make certain findings as required by the 1996 Mitigation Fee Act"
2018-11-14 Item 081 3 of 17
ATTACHMENT 1
Development Impact/Mitigation Fee Summary
2018-11-14 Item 081 4 of 17
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ATTACHMENT 2
Status of Development Impact/Mitigation Fees
(5 Year Findings Test)
2018-11-14 Item 081 7 of 17
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CIP Projects Total Expenditures/Transfers Attachment 2 page 3 of 4
FY 2013-14 through FY 2017-18
Project Total Fee Other Average% Current
Number Project Description Expenses Funding Funding Fee Fund Status
Park Development(231)Mitigation Fees
2014-2018
CP02D Hall Property EIR,Design,&Development 0 0 0 0.00%Project Complete-2015
CP04B Moonlight Beach Environment,Design&Development (51,209) 0 (51,209) 0.00%Project Complete-2015
CP13A Encinitas Community Park Construction 12,478,794 0 12,478,794 0.00%Project Complete-2017
CP14A Standard Pacific Park Site Design 0 0 0 0.00%Consultant submitted 30%plan sent to
Planning for review and comments. Planning
returned comments and these are being
reviewed and incorporated.
CP18A Park Shade Structures 3,704 3,704 0 0.03%The RFP for design and installation of
playground shade structures at Encinitas
Community Park,Sun Vista Park and Leo
Mullen Sports Park was completed in April
2018. Installation of the shade structures is
scheduled to be completed in Project CP04G,
Park Improvements,by the end of FY 2018/19
Total 231 12,431,289 3,704 12,427,586 0.03%
Parkland Acquisition(232)Mitigation Fees
2014-2018
CP05A Habitat/Open Space Acquisition(Transfers Out to Debt 0 0 0 0.00%Ongoing
Service)
CP14A Standard Pacific Park Site Design 112,758 112,758 0 0.00%The RFP for design and installation of
playground shade structures at Encinitas
Community Park,Sun Vista Park and Leo
Mullen Sports Park was completed in April
2018. Installation of the shade structures is
scheduled to be completed in Project CP04G,
Park Improvements,by the end of FY 2018/19
Total 232 112,758 112,758 0 100.00%
Traffic(233)Mitigation Fee
2014-2018
CS02F Traffic Safety and Calming 131,786 22,886 108,900 17.37%Master Project-On going
CS02G Traffic Signal Modifications 97,510 71,113 26,397 72.93%Master Project-On going
CSO4B 1-5 Interchange @ Encinitas Boulevard 80,637 18,463 62,173 22.90%Caltrans has approved the Project Study
Report. Project closed at 1 s`Qtr.
CS07B Santa Fe Drive/1-5 MacKinnon Improvements 1,985,748 12,053 1,973,695 0.61%North side construction complete.
Undergrounding complete April 2018. Notice
of completion for North Sidewalk expected Fall
2018.
CS08E Santa Fe Alignment Study 111111 0 0 0 0.00%This project is complete. Closed at 3rd
Quarter-2015
CS09C Manchester Avenue Realignment Study 0 0 0 0.00%This project is complete.Closed EOY 2015
CS11C La Costa Avenue Improvements 77,582 42,544 35,038 54.84%Traffic study is being revised to reflect
potential La Costa Avenue at Highway 101
modifications. Roadway Classification may be
modified depending on the outcome of the
Circulation Element Update.Project scope,
once determined,will be reviewed with the City
of Carlsbad.
CS12E Encinitas Community Park Mitigation/Santa Fe @ 0 0 0 0.00%City's financial contribution for traffic impacts.
Scripps
CS13C ECP Offsite Improvements 555,086 555,086 0 100.00%Master Project for future traffic mitigation
CS13E Encinitas Boulevard SR2S Improvements 623,763 253,188 370,575 40.59%Construction is complete. Project will be
closed after the grant process is finalized.
CS15E Saxony Road Traffic Safety/Calming 131,138 76,240 54,898 58.14%Project complete.Closed at 3 r Qtr.
CS16D Paul Ecke Central Improvements 389,706 100,000 289,706 25.66%Project complete.Closed at Midyear
CS97B Encinitas Boulevard Alignment Study 0 0 0 0.00%The study will be reinitiated at a future date.
Closed at 3rd Quarter 2015
CS17B Birmingham Complete Street 300,000 300,000 0 100.00%50%street improvement design complete.
Coordinating with utilities for undergrounding.
SDGE Undergrounding design to be complete
by September 2019. Undergrounding is not
currently funded.
CX11F Highway 101 Emergency Repair Project 749,274 103,096 646,178 13.76%Project is complete. Awaiting full
reimbursement from FHWA ER Grant.
WC16D Circulation Element of General Plan 0 0 0 0.00%The Coastal Mobility and Livability Study
(CMLS)and associated implementation plans
will be used as a foundation for the preparation
of the Circulation Element Update of the
General Plan. The Update will be a joint effort
with the Planning and Traffic Divisions.
Total 233 5,122,230 1,554,669 3,567,561 30.35%
RTCIP(Regional Arterial System)(234)Fee
2014-2018
CSO4D North Coast Highway 101 Streetscape 630,373 0 630,373 0.00%Constructin Bids for all segments expected to
occur in July 2019.
630,373 0 630,373 0.00%
2018-11-14 Item 081 10 of 17
CI P Projects Total Expenditures/Transfers Attachment 2 page 4 of 4
FY 2013-14 through FY 2017-18
Project Total Fee Other Average% Current
Number Project Description Expenses Funding Funding Fee Fund Status
Open Space(235)Impact Fees
2014-2018
CP05A Habitat/Open Space Acquisition 0 0 0 0.00%Ongoing
Total 235 0 0 0 0.00%
Recreation Trails(236)Mitigation Fees
2014-2018
CPOOF Recreation Trails Master Plan Implementation Project 26,265 0 26,265 0.00%According to the Trails Master Plan,there are
80 miles of trails and 40.5 miles are currently
developed. Funding was approved for the four
trails during the FY 2017/18-FY 2022-23 six
year CIP budget process.
Total 236 26,265 0 26,265 0.00%
Community Facilities(237)Impact Fee
2014-2018
Transfers Out to 237 Fund 197,144 197,144 0 100.00%These fees are transferred to the GF to
reimburse it for the funding of the Library
Total Expenditures(includes Transfers Out)237 197,144 197,144 0 100.00%
Fire(238)Mitigation Fees
2014-2018
CF04A Fire Station Construction 0 0 0 0.00%Umbrella Project-Closed FY15
CF04B Fire Station#1 Construction 0 0 0 0.00%Closed FY2014
CF04C Fire Station#2 Construction 79,192 0 79,192 0.00%Station complete-Project Closed FY16
Fire Station Construction(Transfer Out to General Fund) 355,315 355,315 100.00%These fees are transferred to the GF to reimburse it
for the funding of the Fire Stations
Total Expenditures(includes Transfers Out)238 434,508 355,315 79,192 81.77%
Flood Control(239)Mitigation Fees
2014-2018
CD05E Storm Drain Repair 730,701 104,457 626,243 14.30%Ongoing Master Repair Project
CD06A 4th Street Storm Drain 0.00%Defunded by Council-2014
CD06D El Camino Real Channel Storm Drain 1,283,199 90,587 1,192,612 7.06%The Cal OES Notification of Project Closure
Repairs/Improvements was dated June 30,2018. The project will
close 1 st Quarter FY 2018-19.
CD07C ENTMP-1 Rubin/SummitfWest IPpp� 0 3,600 0.00%Project Closed FY2014
CD09A Cardiff Town Center Storm Drain Repairs 0 0 0 0.00%The study will be reinitiated at a later date if it
is determined that there is a need.Closed
Project 3rd Quarter-2015
CD17B 5 Year Habitat-Biological&Monitoring 65,068 65,068 0 0.00%The 5 year maintenance and monitoring of the
El Camino Real Channel Storm Drain began in
June 2016.
WD16A So Leucadia/Vulcan Avenue Storm Drain Project 244,694 244,694 0 100.00%Infiltration testing completed.90%
Plans/Specifications/Estimate(PS&E)will be
re-submitted at the end of November 2018.
Total 239 2,327,262 504,806 1,822,456 21.69%
2018-11-14 Item 081 11 of 17
ATTACHMENT 3
Annual Report of Development Impact/Mitigation
Fees for Fiscal Year Ended June 30, 2018
2018-11-14 Item 081 12 of 17
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CIP Projects Total Expenditures/Transfers Attachment 3 page 2 of 3
FY 2017-18
Project Total Fee Other Avera Current
Number Project Description Expenses Funding Fundina Fee gm Status
231
%of improvements funded by 231 mitigation fees
Park Development
2018
CP14A Standard Pacific Park Site Design 0 0 0 0.00%Consultant submitted 30%plan sent to Planning for
review and comments. Planning returned
comments and these are being reviewed and
incorporated.
CP18A Park Shade Structures 3,704 3,704 0 100.00%The RFP for design and installation of playground
shade structures at Encinitas Community Park,
Sun Vista Park and Leo Mullen Sports Park was
completed in April 2018. Installation of the shade
structures is scheduled to be completed in Project
CP04G,Park Improvements,by the end of FY
2018/19.
3.704 3.704 0 100.00
CIP reports Carryover @ June 30,2018 915,440
232
%of improvements funded by 232 mitigation fees
Parkland Acquisition
2018
CP05A Habitat/Open Space Acquisition 0 0 0 0.00%Ongoing
CP14A Standard Pacific Park Site Design 112,758 112,758 0 100.00%Consultant submitted 30%plan sent to Planning for
review and comments. Planning returned
comments and these are being reviewed and
incorporated.
112,758 112,758 0 100.00%
CIP reports Carryover@ June 30,2018 1,984,871
233
%of improvements funded by 233 mitigation fees
Traffic Mitigation Fee
2018
CS02F Traffic Safety and Calming 67,302 7,108 60,194 10.56% Master Project-Ongoing
CS02G Traffic Signal Modifications 17,348 17,348 0 100.00%Master Project-Ongoing
CS07B Santa Fe Drive/1-5 Mackinnon Improvements 0 0 0 0.00%North side construction complete.Undergrounding
complete April 2018. Notice of completion for
North Sidewalk expected Fall 2018.
CS11 C La Costa Avenue Improvements 286,979 3,950 283,029 1.38%Traffic study is being revised to reflect potential La
Costa Avenue at Highway 101 modifications.
Roadway Classification may be modified
depending on the outcome of the Circulation
Element Update.Project scope,once determined,
will be reviewed with the City of Carlsbad.
CS12E ECP Park Mitigation/Santa Fe @ Scripps 0 0 0 0.00%City's financial contribution for traffic impacts.
CS13C ENC Offsite Improvements 38 38 0 100.00%Master Project forfuture traffic mitigation costs.
CS13E Encinitas Blvd SR2S Improvements 0 0 0 0.00%Construction is complete. Project will be closed
afterthe qrant process is finalized.
CS17B Birmingham Drive-Complete Streets 300,000 300,000 0 100.00%50%street improvement design complete.
Coordinating with utilities for undergrounding.
SDGE Undergrounding design to be complete by
September 2019. Undergrounding is not currently
funded.
CX11 F Hwy 101 Emergency Repair Project 0 0 0 0.00%Project is complete. Awaiting full reimbursement
from FHWA ER Grant.
WC16D Circulation Element of General Plan 0 0 0 0.00%The Coastal Mobility and Livability Study(CMLS)
and associated implementation plans will be used
as a foundation for the preparation of the
Circulation Element Update of the General Plan.
The Update will be a joint effort with the Planning
and Traffic Divisions.
671,667 328,444 343,223 48.90%
CIP reports Carryover @ June 30,2018 2,346,354
234
%of improvements funded by 234 mitigation fees
RTCIP(Regional Arterial System)Fee
2018
CSO4D North Coast Highway 101 Streetscape 343,171 0 343,171 0.00%Construction Bids for all segments expected to
occur in July 2019.
CS11C La Costa Avenue Improvements 8,348 0 8,348
351,519 0 351,519 0.00%
CIP reports Carryover @ June 30,2018 376,000
2018-11-14 Item 081 14 of 17
CIP Projects Total Expenditures/Transfers Attachment 3 page 3 of 3
FY 2017-18
Project Total Fee Other Average% Current
Number Project Description Expenses Funding Funding Fee Fund Status
235
%of improvements funded by 235 mitigation fees
Open Space Impact Fees
2018
CP05A Habitat/Open Space Acquisition 0 0 0 0.00%Ongoing
0 0 0 0.00
CIP reports Carryover@ June 30,2018 121,280
236
%ofimprovements funded by 236 mitigation fees
Recreation Trails Mitigation Fees
2018
CPOOF Recreation Trails Master Plan Implementation 26,265 0 26,265 0.00%According to the Trails Master Plan,there are 80
miles of trails and 40.5 miles are currently
developed. Funding was approved for the four
trails during the FY 2017/18-FY 2022-23 six year
CIP budget process.
26,265 0 26,265 0.00%
CIP reports Carryover @ June 30,2018 19,335
237
%of improvements funded by 237 mitigation fees
Community Facilities Impact Fee
2018
Transfers Out to 237 Fund 17,784 17,784 0 100.00% These fees are transferred to the GF to reimburse
it for the funding of the Library
17,784 17,784 0 100.00
CIP reports Carryover @ June 30,2018 0
238
of improvements funded by 238 mitigation fees
Fire Mitigation(Annual transfer to reimburse the GF)
2018
Fire Station Construction(Transfer Out to General 71,551 71,551 100.00% These fees are transferred to the GF to reimburse
Fund) it for the funding of the Fire Stations
71,551 71,551 0 100.00
CIP reports Carryover @ June 30,2018 0
239
of improvements funded by 239 mitigation fees
Flood Control
2018
CD05E Storm Drain Repair 130,530 50,868 79,662 38.97%On-going Master Repair Project
CD06D El Camino Real Channel Storm Drain 58,614 (987) 59,601 -1.68%The Cal OES Notification of Project Closure was
Repairs/Improvement dated June 30,2018. The project will close 1 st
Quarter FY 2018-19.
CD17B 5 Year Habitat-Biological&Monitoring 35,769 35,769 0 0.00%The 5 year maintenance and monitoring of the El
Camino Real Channel Storm Drain began in June
2016.
WD16A Orpheus Drainage Project(Formerly South 80,296 80,296 0 100.00%Infiltration testing completed. 90%
Leucadia/Vulcan Avenue Storm Drain Project) Plans/Specifications/Estimate(PS&E)will be re-
submitted at the end of November 2018.
305.210 165.947 139.263 54.37
CIP reports Carr over June 30 2018 254,523
2018-11-14 Item 081 15 of 17
ATTACHMENT 4
Resolution No. 2018-93, entitled "A Resolution of the City
Council of the City of Encinitas California to Make Certain
Findings as Required by the 1996 Mitigation Fee Act"
2018-11-14 Item 081 16 of 17
RESOLUTION NO 2018-93
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ENCINITAS
CALIFORNIA TO MAKE CERTAIN FINDINGS AS REQUIRED
BY THE 1996 MITIGATION FEE ACT
WHEREAS, the City of Encinitas is required to make certain findings with respect to
the unexpended fund balance of certain development fee funds pursuant to California
Government Code §§66000 et seq;
WHEREAS, the information to make the required findings can be found in the Annual
Financial Reports,the Six Year Financial & Capital Improvement Plans, and the 2000, 2005 and
2015 Impact Fee Studies on file with the City Clerk; and
WHEREAS, these findings need to be made in conjunction with the public information
required by Code §§66000 et seq.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Encinitas as
follows:
1. That the above recitations are true and correct.
2. That the following findings are made with respect to that portion of the Development
Impact/Mitigation Fee funds remaining unexpended whether committed or uncommitted.
a) That the purpose to which the fees are to be put has been identified.
b) That a reasonable relationship has been demonstrated between the fee and the purpose for
which it has been charged.
c) That all sources and amounts of funding anticipated to complete financing on incomplete
improvements have been identified.
d) That the approximate dates on which the funding referred to above is expected to be
deposited into the appropriate fund has been designated.
3. That these findings are made based on information contained in the following Public
documents: the City's Annual Financial Reports, the City's Five Year Financial & Capital
Improvement Plans and the 2000, 2005 and 2015 Impact Fee Studies.
PASSED, APPROVED AND ADOPTED by the City Council of the City of Encinitas this
14th day of November 2018 by the following vote to wit:
AYES:
NAYS:
ABSENT:
Catherine Blakespear, Mayor
ATTEST:
Kathy Hollywood, City Clerk
2018-11-14 Item 081 17 of 17