2022-06-28ENCINITAS RANCH GOLF AUTHORITY
REGULAR MEETING MINUTES
Encinitas City Hall (via Zoom)
N
505 S. Vulcan Avenue, Encinitas, CA
TUESDAY, JUNE 28,2022, at 4:30 p.m.
In the interest of public health, and consistent with the provisions of
Assembly Bill 361 (AB 361) and related resolutions adopted by the
City of Encinitas City Council, the City of Encinitas is temporarily taking
actions to mitigate the COVID-19 pandemic by holding all City Council,
commission, committee and board meetings electronically.
This meeting was held electronically via Zoom.
CALL TO ORDER/ROLL CALL
Chair Houk called the meeting to order at 4:30 p.m.
Directors Present: Chair Richard Houk, Vice Chair Cindy Jacob, Directors Pamela Antil
(City Manager), Jill Bankston (City Engineer), and Travis Karlen
(Director of Parks and Recreation)
Absent: None
Also Present: John McNair and Erik Johnson, JC Resorts; Teresa McBroome (City
Director of Finance/City Treasurer), Kathy Hollywood (Board
Secretary), City of Encinitas; Chris Calkins, Carltas; and Dick Stern,
Encinitas Ranch HOA
ORAL COMMUNICATION
There were no oral communications.
AGENDIZED BUSINESS ITEMS
1 Approval of the minutes of the May 24, 2022, Regular Meeting. Contact Person:
Board Secretary Kathy Hollywood
Recommended Action: Approve the minutes.
BOARD ACTION:
Antil moved, Karlen seconded to approve the minutes as presented. Motion
carried. Ayes: Antil, Bankston, Houk, Jacob, Karlen. Nays: None. Absent:
None. Abstain: None.
2. Review of ERGA Financial Summary of Revenues, Expenditures, and Capital
Reserves for May 2022. Contact Person: JC Resorts, John McNair
Recommended Action: Receive the report.
Chair Houk and Mr. McNair recognized the return of Erik Johnson to JC Resorts.
Mr. McNair reviewed the financial summaries for May 2022 and responded to
questions from the Board.
The Board received the report.
3. Calculation of Estimated Excess Golf Course Net Revenues for Fiscal Year 2021 -
22. Contact Person: Director of Finance/City Treasurer McBroome
Recommended Action: 1) That the Board of Directors fund the operating reserve
in the amount of $306,445 to bring the operating reserve to the to the minimum
level of one month to two months of operating expenses as per the Financial
Reserves Policy; 2) That the Board of Directors approve payment of $339,470 in
satisfaction of the golf course's share of the Encinitas Ranch Community Facilities
District (CFD) No.1 fiscal year 2022-23 special taxes (Golf Course CFD
Contributions) from excess golf course net revenues for the period of July 1, 2021
through June 30, 2022; and 3) That the Board of Directors approve the payment of
$562,055 toward the lookback balance (from previous years' shortfall) of the Golf
Course CFD Contributions,
BOARD ACTION:
Karlen moved, Jacob seconded: 1) That the Board of Directors fund the
operating reserve in the amount of $306,445 to bring the operating reserve to
the to the minimum level of one month to two months of operating expenses
as per the Financial Reserves Policy; 2) That the Board of Directors approve
payment of $339,470 in satisfaction of the golf course's share of the Encinitas
Ranch Community Facilities District (CFD) No.1 fiscal year 2022-23 special
taxes (Golf Course CFD Contributions) from excess golf course net revenues
for the period of July 1, 2021 through June 30, 2022; and 3) That the Board of
Directors approve the payment of $562,055 toward the lookback balance
(from previous years' shortfall) of the Golf Course CFD Contributions. Motion
carried. Ayes: Antil, Bankston, Houk, Jacob, Karlen. Nays: None. Absent:
None. Abstain: None.
4. Report on incidents and accidents. Contact Person: JC Resorts, John McNair
Recommended Action: Receive the oral report.
Mr. McNair reported that there were no incidents or accidents to report.
2
REPORTS FROM DIRECTORS AND/OR MANAGER REPORTS
Mr. McNair reported on the following:
• security at the golf course
• game entertainment
• new rates effective July 1, 2022
• Rotary Wine & Food Festival held at the golf course
• solar at the golf course
• Matt G winning a silver medal at the Special Olympics
• Putting course
Chair Houk also commented on the success of the Rotary Wine and Food Festival.
Board Member Karlen reported on the status of the golf course management RFP.
Dick Stern spoke regarding the water tank and recycled water.
Chair Houk reported on his reappointment to the ERGA Board.
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Chair Houk adjourned the meeting at 5:23 p.m.
Kathy Hol ood, Board Secretary Richard FKA, Chair