2021-03-24 Item 08G Mid Year Budget Report and Proposed Budget AmendmentsMEETING DATE: March 24, 2021
PREPARED BY
DEPARTMENT:
SUBJECT:
Tom Gallup, Assistant
Director of Finance
Finance
AGENDA REPORT
City Council
DEPT. DIRECTOR: Teresa S. McBroome
CITY MANAGER: Pamela Antil
Fiscal Year 2020 -21 Mid -Year Budget Status Report and Proposed Budget Amendments
RECOMMENDED ACTION:
Staff recommends that City Council takes the following actions:
1. Receive and file the Fiscal Year 2020 -21 Mid -Year Budget Status Report; and
2. Adopt Resolution No. 2021 -23 titled "A Resolution of the City Council of the City of
Encinitas Amending the Fiscal Year 2020 -21 Budget' (Attachment 1)
STRATEGIC PLAN:
This item falls within the Financially Sound Decision - Making operating principle of the Strategic
Plan by achieving long -term fiscal sustainability.
FISCAL CONSIDERATIONS:
The Finance Department has completed the mid -year review of FY 2020 -21, which includes
recommendations for budget appropriations and budget transfers for Council consideration.
Proposed mid -year budget amendments for all funds will increase estimated revenues by
$1,580,978 and increase budgeted expenditures by $491,008.
The impact of all proposed General Fund amendments is an increase of $586,958 in estimated
revenue and an increase in budgeted expenditures of $367,254, for a net increase in fund
balance of $219,704. Attachment 2 provides detailed descriptions of these proposed operating
budget amendments.
Proposed mid -year amendments to transfers between all funds total $21,141. Attachment 3
provides detailed descriptions of these proposed amendments to transfers. There are no
proposed General Fund transfers requested by staff at this time.
The available fund balance in the General Fund is $2,745,821, which includes all previous FY
2020 -21 General Fund budget amendments approved by the City Council since the adoption of
2021 -03 -24 Item #08G Page 1 of 34
the FY 2020 -21 budget (but not including the proposed amendments under consideration).
Approval of both the mid -year operating budget amendments and fund transfer amendments will
increase the General Fund available fund balance by $219,704 to $2,965,525. A summary of
Council actions and available fund balance is included as Attachment 4.
BACKGROUND:
On June 24, 2020, the City Council adopted Resolution 2020 -54, approving the FY 2020 -21
Operating Budget and the Capital Improvement Program (CIP) with appropriations.
On December 9, 2020, the City Council received the Report on the Financial Results for Fiscal
Year 2019 -20 and adopted the ending fund balances for FY 2019 -20 as beginning fund
balances for FY 2020 -21. The available beginning fund balance in the General Fund for FY
2020 -21 was $26,750,911, with $10,542,872 unrestricted and available for appropriation for
future capital projects or one -time expenditures after reserve requirements have been met. Of
this total, $1,251,240 was the result of unrealized investment gains recorded at fair market
value, which are recorded as revenue, but not available as cash (and therefore should not be
considered when appropriating funding). An additional $1,389,618 was committed to CIPs,
leaving an available fund balance of $7,902,014 available for City Council appropriation at the
beginning of FY 2020 -21.
On February 10, 2021, the City Council received the FY 2020 -21 First Quarter Budget Status
Report and adopted Resolution 2021 -09 amending the FY 2020 -21 Operating Budget, resulting
in an available fund balance of $3,210,821.
From February 10, 2021 through March 17, 2021, City Council has approved amendments to
the FY 2020 -21 General Fund budget that have increased capital project budgets by $465,000.
These previously approved budget amendments are listed in Attachment 4. Adopting the
proposed mid -year budget amendments will increase available fund balance by $219,704.
All approved amendments since July 1, 2020 have resulted in an overall fiscal year -to -date
reduction in fund balance of $5,156,193, of which $4.8 million has been transferred to capital
projects.
ANALYSIS:
The purpose of this report is to provide a quarterly update on the current fiscal year operating
budget and provide recommendations for additional budget amendments and budget transfers.
After six months of FY 2020 -21, actual revenues are expected to exceed estimates by year -end,
while budgeted expenditures are anticipated to be less than budget. Schedule C (Attachment
5) presents a summary of budget versus actuals for General Fund operating revenues,
expenditures and transfers.
2021 -03 -24 Item #08G Page 2 of 34
General Fund Revenues
Table 1 below provides General Fund revenue totals by adopted budget, amended budget,
year -to -date (YTD) actual and mid -year revised projections.
Table 1
In the General Fund, revenues totaled $29,580,716 which is approximately 38 percent of current
fiscal year estimates. The year -to -date (YTD) actual total for property tax is relatively lower at
mid -year since the majority of tax revenue collected occurs in the third and fourth quarters of the
fiscal year (following the December and April deadlines), including distribution of taxes in lieu of
vehicle license fees (estimated at $8.1 million) in two payments in January and May. Revenue
from this source is expected to exceed the original projection at year -end. It was anticipated
that property tax payment deferrals (which were allowed by the state under certain
circumstances in response to the COVID -19 pandemic) would result in a reduction in revenue,
however few taxpayers chose to defer their first payment. Also, delinquencies were lower than
anticipated.
Sales tax revenue is also generally higher in the second half of the fiscal year due to relatively
larger receipts from sales during the holiday season (the City receives and records the
November and December sales tax revenue advance in January and February). Transient
occupancy tax (TOT) collected from hotels has been relatively lower, while TOT from short -term
vacation rentals has performed better than projected. Staff anticipated that revenues in both
these categories would be impacted by the COVID -19 pandemic. However, revenue from both
sales tax and TOT is meeting or exceeding budget projections through December. The
percentage of actual sales tax receipts received at mid -year relative to the budget is higher than
at the same point last year (44.3% this fiscal year compared with 38.4% in FY 2019 -20). Also,
TOT receipts are slightly higher as a percentage of the budget compared with receipts from last
year.
Like property and sales tax, most of the revenue from franchise taxes received is received in
subsequent quarters. In the Intergovernmental Revenue category, a total of approximately
$491,000 is collected from the cities of Del Mar and Solana Beach in January and June for their
cost share of fire management services under a cooperative agreement.
Revenues in the Charges for Services category were relatively lower due to a large number of
summer and fall recreation programs being cancelled due to the COVID -19 pandemic. Fines
collected from parking and vehicle citations, which are recorded in the Fines and Penalties
category, were lower than anticipated. Actual revenue in the Use of Money and Property
2021 -03 -24 Item #08G Page 3 of 34
General Fund Revenue Summary (December 31, 2020)
Budget with
Adopted
Amended
Mid -Year
Percent
Proposed
Proposed
Budget
Budget
YTD Actual
Realized
Budget
Amendments
Description
2020 -21
2020 -21
2020 -21
2020 -21
Amendments
2020 -21
Property Tax $
51,687,490
$ 51,687,490
$ 18,357,031
35.5%
$
$ 51,687,490
Documentary Transfer Tax
520,000
520,000
369,428
71.0%
520,000
Sales Tax
11,898,717
11,898,717
5,275,771
44.3%
11,898,717
Transient Occupancy Tax
1,650,704
1,650,704
870,145
52.7%
1,650,704
Franchise Tax
2,208,351
2,208,351
572,048
25.9%
2,208,351
Licenses, Fees and Permit
235,200
235,200
141,821
60.3%
27,480
262,680
Intergovernmental Revenue
674,947
674,947
96,884
14.4%
-
674,947
Charges for Services
6,958,742
6,958,742
2,985,142
42.9%
(224,059)
6,734,683
Fines and Penalties
404,153
404,153
110,549
27.4%
404,153
Use of Money and Property
837,361
843,166
533,239
63.2%
(119,000)
724,166
Other Revenue
548,811
548,811
268,658
49.0%
902,537
1,451,348
Revenue Total $
77,624,476
$ 77,630,281
$ 29,580,716
38.1%
$ 586,958
$ 78,217,239
In the General Fund, revenues totaled $29,580,716 which is approximately 38 percent of current
fiscal year estimates. The year -to -date (YTD) actual total for property tax is relatively lower at
mid -year since the majority of tax revenue collected occurs in the third and fourth quarters of the
fiscal year (following the December and April deadlines), including distribution of taxes in lieu of
vehicle license fees (estimated at $8.1 million) in two payments in January and May. Revenue
from this source is expected to exceed the original projection at year -end. It was anticipated
that property tax payment deferrals (which were allowed by the state under certain
circumstances in response to the COVID -19 pandemic) would result in a reduction in revenue,
however few taxpayers chose to defer their first payment. Also, delinquencies were lower than
anticipated.
Sales tax revenue is also generally higher in the second half of the fiscal year due to relatively
larger receipts from sales during the holiday season (the City receives and records the
November and December sales tax revenue advance in January and February). Transient
occupancy tax (TOT) collected from hotels has been relatively lower, while TOT from short -term
vacation rentals has performed better than projected. Staff anticipated that revenues in both
these categories would be impacted by the COVID -19 pandemic. However, revenue from both
sales tax and TOT is meeting or exceeding budget projections through December. The
percentage of actual sales tax receipts received at mid -year relative to the budget is higher than
at the same point last year (44.3% this fiscal year compared with 38.4% in FY 2019 -20). Also,
TOT receipts are slightly higher as a percentage of the budget compared with receipts from last
year.
Like property and sales tax, most of the revenue from franchise taxes received is received in
subsequent quarters. In the Intergovernmental Revenue category, a total of approximately
$491,000 is collected from the cities of Del Mar and Solana Beach in January and June for their
cost share of fire management services under a cooperative agreement.
Revenues in the Charges for Services category were relatively lower due to a large number of
summer and fall recreation programs being cancelled due to the COVID -19 pandemic. Fines
collected from parking and vehicle citations, which are recorded in the Fines and Penalties
category, were lower than anticipated. Actual revenue in the Use of Money and Property
2021 -03 -24 Item #08G Page 3 of 34
category is higher than projected through December 31, 2020, due to higher than anticipated
investment earnings.
Staff is proposing mid -year budget amendments of $586,958, which mostly reflects additional
revenue from the state for firefighter strike team deployments (the cost of which is reimbursed),
fees collected for building inspection services and permits issued for summer surf camps after
public heath orders were relaxed in June.
General Fund revenues are down less than one percent, or $189,608, from the FY 2019 -20
mid -year total of $29,770,324, as shown in Table 2 below.
Table 2
General Fund Revenue Summary (December 31, 2020)
Mid -Year
Mid -Year
YTD Actual
YTD Actual
Description
2019 -20
2020 -21
$ Variance
% Variance
Property Tax
$ 16,898,768
$ 18,357,031 $
1,458,263
8.6%
Documentary Transfer Tax
246,113
369,428
123,315
50.1%
Sales Tax
5,250,282
5,275,771
25,489
0.5%
Transient Occupancy Tax
1,029,254
870,145
(159,109)
-15.5%
Franchise Tax
576,347
572,048
(4,299)
-0.7%
Licenses, Fees and Permits
152,922
141,821
(11,100)
-7.3%
Intergovernmental Revenue
164,342
96,884
(67,458)
-41.0%
Charges for Services
4,127,252
2,985,143
(1,142,109)
-27.7%
Fines and Penalties
339,686
110,549
(229,137)
-67.5%
Use of Money and Property
780,167
533,239
(246,928)
-31.7%
Other Revenue
205,192
268,658
63,466
30.9%
Revenue Total
$ 29,770,324
$ 29,580,716 $
189,608
-0.6%
Through the first six months of FY 2020 -21, property tax revenue of $18,357,031 was up 8.6
percent over the same period in the prior fiscal year. Continued growth in assessed values from
transfers of ownership, the full two percent inflation adjustment applied to assessed valuation
under Proposition 13 and a low delinquency rate contributed to the increase in property tax
revenue from the prior fiscal year. Additionally, there was growth in unsecured property tax,
which is not secured by real property such as land, but rather is a tax on items such as business
fixtures, furniture, and machinery. Unsecured tax increases include a new assessment for Aldi
and an $8.9 million increase in value for Scripps Coastal Medical.
Sales tax revenues were flat and actual revenues recorded in the Transient Occupancy Tax and
Charges for Services categories were lower than the same period last fiscal year due to the
economic impact of the COVID -19 pandemic, which included a reduction in consumer spending,
hotel bookings and the cancellation of city programs.
The largest variance is in the Charges for Services category resulting from a reduction in
revenues collected from recreation fees, engineering inspection fees, building fees, and fire
prevention fees when compared to the previous year. Recreation and building fee revenues
have corresponding expenditures (for instructors, supplies and contractual building inspection
services), so the decline in revenues will have offsetting reductions on the expenditure side.
The reduction in revenue in the Fines and Penalties category was the result of the elimination of
the city's red light camera program and fewer parking citations and vehicle code violations
issued during the COVID -19 pandemic. Actual revenues collected in the Use of Money and
Property category were lower due to a reduction in income from facility rentals resulting from the
COVID -19 pandemic.
2021 -03 -24 Item #08G Page 4 of 34
General Fund Expenditures
Mid -year General Fund expenditures amount to $33,078,912 or 46.2 percent of the budget, as
shown in Table 3 below.
Table 3
At mid -year, expenditures in the personnel category are projected to be within budget at fiscal
year -end. The percentage of personnel expenditures is slightly higher in the first and second
quarters than other quarters due to retiree health and Other Post - Employment Benefits (OPEB)
payments that are made entirely as a one -time payment in the first quarter, in addition to a lump
sum payment made to CalPERS to reduce the City's unfunded pension liability.
Personnel expenditures for Marine Safety services are also relatively higher during the first
quarter of the fiscal year, which encompasses most of the summer when service demand is
greater. Additionally, firefighter overtime was higher in the fall and winter due to strike team
deployments to wildfires throughout California. These expenditures are fully reimbursable and
budget adjustments for expenditures and offsetting revenue are typically made at mid -year and
the reimbursements received in the second and third quarters.
Citywide expenditures on materials and supplies are typically lower during the first six months of
the fiscal year. Likewise, expenditures for contracts and services are lower, mostly because
more payments for law enforcement services are made in the second half of the fiscal year.
Proposed budget adjustments can be found in Attachment 2. The result is a total net increase
of $367,254 in budgeted expenditures. A proposed adjustment of $421,159 in the Personnel
category is mostly the result of higher than anticipated expenditures for firefighter overtime for
strike team deployments (reimbursed by the state) and reductions in recreation and other
program expenditures due to the cancellation of classes and programs resulting from the
COVID -19 pandemic. Proposed adjustments to Materials and Supplies and Contracts and
Services are also mostly the result of cancelled classes and programs. An increase in the
Capital Outlay category is proposed by the Marine Safety Division for the replacement of two
personal watercraft (commonly referred to as wave runners) for open ocean rescues.
2021 -03 -24 Item #08G Page 5 of 34
General Fund Expenditure Summary by Category (December 31, 2020)
Budget with
Adopted
Amended
Mid -Year
Proposed
Budget
Budget
YT Actual
Percent Realized
Proposed Budget
Amendments
Description
2020 -21
2020 -21
2020 -21
2020 -21
Amendments
2020 -21
Personnel
$ 36,757,219
$ 36,917,864
$ 20,975,899
56.8%
$ 421,159
$ 37,339,023
Materials & Supplies
1,188,402
1,204,207
388,532
32.3%
(15,116)
1,189,091
Contracts & Services
32,495,739
32,676,994
11,470,882
35.1%
(79,809)
32,597,185
Internal Cost Allocation
411,718
411,718
205,859
50.0%
-
411,718
Capital Outlay
206,641
206,641
37,740
18.3%
41,020
247,661
Debt/Finance
127,025
127,025
-
0.0%
-
127,025
Ex enditureTotal
$ 71,186,744
$ 71,544,449
$ 33,078,912
46.2%
$ 367,254
$ 71,911,703
At mid -year, expenditures in the personnel category are projected to be within budget at fiscal
year -end. The percentage of personnel expenditures is slightly higher in the first and second
quarters than other quarters due to retiree health and Other Post - Employment Benefits (OPEB)
payments that are made entirely as a one -time payment in the first quarter, in addition to a lump
sum payment made to CalPERS to reduce the City's unfunded pension liability.
Personnel expenditures for Marine Safety services are also relatively higher during the first
quarter of the fiscal year, which encompasses most of the summer when service demand is
greater. Additionally, firefighter overtime was higher in the fall and winter due to strike team
deployments to wildfires throughout California. These expenditures are fully reimbursable and
budget adjustments for expenditures and offsetting revenue are typically made at mid -year and
the reimbursements received in the second and third quarters.
Citywide expenditures on materials and supplies are typically lower during the first six months of
the fiscal year. Likewise, expenditures for contracts and services are lower, mostly because
more payments for law enforcement services are made in the second half of the fiscal year.
Proposed budget adjustments can be found in Attachment 2. The result is a total net increase
of $367,254 in budgeted expenditures. A proposed adjustment of $421,159 in the Personnel
category is mostly the result of higher than anticipated expenditures for firefighter overtime for
strike team deployments (reimbursed by the state) and reductions in recreation and other
program expenditures due to the cancellation of classes and programs resulting from the
COVID -19 pandemic. Proposed adjustments to Materials and Supplies and Contracts and
Services are also mostly the result of cancelled classes and programs. An increase in the
Capital Outlay category is proposed by the Marine Safety Division for the replacement of two
personal watercraft (commonly referred to as wave runners) for open ocean rescues.
2021 -03 -24 Item #08G Page 5 of 34
General Fund expenditures (excluding transfers) through the first six months of FY 2020 -21 are
approximately $3,933,217 higher than the same period in FY 2019 -20, as show in Table 4
below:
Table 4
General Fund YTD Expenditures - Variance by Category
(Through December 31, 2020
Mid -Year
Mid -Year
Amended
First Qtr.
YTD Actual
YTD Actual
Budget
Description
2019 -20
2020 -21
$ Variance % Variance
Personnel
$ 19,254,930
$ 20,975,899
$ 1,720,968
8.9%
Materials & Supplies
514,884
388,532
(126,352)
-24.5%
Contracts & Services
9,165,004
11,470,882
2,305,878
25.2%
Internal Cost Allocation
210,876
205,859
(5,018)
-2.4%
Capital Outlay
-
37,740
37,740
0.0%
Debt /Finance
-
-
-
0.0 °k
Expenditure Total
$ 2991459695
$ 3390789912
$ 399339217
13.5%
Expenditures in the personnel category were approximately $1.7 million higher than last fiscal
year mostly due to a budgeted increase in the City's annual payment to CalPERS for its
unfunded pension liability and an additional payment of $160,645 from year -end carryover;
salary increases for employees approved by the City Council and identified in the executed
Memorandums of Understanding (MOUs) with the Service Employees International Union
(SEIU) and Encinitas Firefighters Association, and in a separate resolution for unrepresented
employees; and an increase in expenditures for Other Post - Employment Benefits (OPEB).
Although year -to -date personnel expenditures are higher than last fiscal year, this category is
expected to be under budget for the current fiscal year.
Expenditures in the Contracts and Services category were approximately $2.3 million higher
through the first six months of the fiscal year than during the same period last fiscal year. This
is primarily the result of a difference in the timing of payments made to the San Diego County
Sheriff's Department for law enforcement services. This overall variance is the result of two
more payments totaling $2.7 million made for law enforcement services this fiscal year in the
during the first six months than during the same period last fiscal year. This contract is paid
upon receipt of invoice.
General Fund Transfers
Transfers involve moving budgeted appropriations between funds, including the capital project
funds. Staff is not proposing any General Fund transfers at mid -year. Total actual transfer
amounts through December 31, 2020 are shown in Table 5 below:
Table 5
2021 -03 -24 Item #08G Page 6 of 34
General Fund Transfers Summa December 31, 2020
Adopted
Amended
First Qtr.
Revised
Budget
Budget
YTD Actual
Percent Realized
Proposed Budget
Projections
Description
2020 -21
2020 -21
2020 -21
2020 -21
Amendments
2020 -21
Transfers In
$ 7,281,803 $
2,647,698 $
5,118,517
193.3%
$ 78,488 $
2,726,186
Transfers Out
(15,109,153)
(20,175,879)
(17,456,538)
86.5%
(268,042)
(20,443,921)
Transfers Total
$ (7,827,350) $
(17,528,181) $
(12,338,022)
70.4%
$ (189,554) $
(17,717,735)
2021 -03 -24 Item #08G Page 6 of 34
Capital Improvement Program Status Update (Attachment 6)
There are presently 130 active projects, with project -to -date expenditures totaling $75.8 million
as of December 31, 2020. Staff is requesting that the following two completed projects be
closed, and unspent funds be returned to their original funding sources as identified in
Attachment 4.
Encinitas Lighting and Landscape District (ELLD) Zone H, Lot 15 Recycled
Water /Pump project (CP17A)
Civic Center Improvements (CF20C)
Status updates and project -to -date expenditures for active projects are provided in Attachment
6.
Proposed Budget Adjustments (Attachment 2)
Detailed explanations for each proposed budget amendment (arranged by Fund, Department
and Division) are included in Attachment 2. Table 6 below provides a summary of all the
proposed operating budget amendments by fund, with additional detail provided in
Attachment 2:
Table 6
Mid -Year Operating Budget Amendment Summa
-All Funds
Transfer In
Transfer Out
Revenue
Expenditure
Fund Balance
(Decrease)
Increase
Increase
Increase
Description
Decrease
Decrease
Decrease
General Fund (101)
$ 586,958
$ 367,254
$ 219,704
Recycling, Solid Waste & HHW Fund (214)
-
3,600
(3,600)
Senior Nutrition Grant Fund (221)
29,100
28,800
300
Community Development Block Grant Fund (222)
1,620
1,620
-
Restricted Donations & Contributions Fund (229)
-
(3,000)
3,000
Traffic Mitigation Fees Fund (233)
237,000
237,000
Capital Improvement Funds (401/402/403)
-
(22,270)
22,270
CS Operations Fund (511)
181,700
181,700
CSD Capital Expansion Fund (513)
15,000
15,000
ESD Operations Fund (521)
187,000
187,000
Section 8 Housing Administration Fund (551)
25,852
-
25,852
Section 8 Housing Assistance Program Fund (552)
115,004
115,004
-
Fire Apparatus Replacement Program Fund (624)
201,744
201,744
Operating Budget Amendment Total
$ 1,580,978
$ 491,008
$ 1,089,970
Proposed Adjustments to Transfers between Funds (Attachment 3)
In addition to the mid -year appropriations, one budget transfer has been identified which
requires City Council approval. The transfers are summarized below in Table 7 and detailed in
Attachment 3:
Table 7
Fund Transfer Amendments - Mid Year
Transfer In
Transfer Out
Increase
Increase
Fund (Decrease)
(Decrease)
Encinitas Ranch Lighting and Landscape District Fund (297) $ 21,141
$ -
Capital Improvements Fund 402 -
21,141
Fund Transfer Amendments Total $ 21,141
$ 21,141
2021 -03 -24 Item #08G Page 7 of 34
ENVIRONMENTAL CONSIDERATIONS:
The action being considered by the City Council is exempt from the California Environmental
Quality Act (CEQA) because it is not a "project" under Section 15378(b)(5) of CEQA Guidelines.
The action involves an organizational or administrative activity of government that will not result
in the direct or indirect physical change in the environment.
ATTACHMENTS:
1. Resolution No. 2021 -23 titled "A Resolution of the City Council of the City of Encinitas
Amending the Fiscal Year 2020 -21 Budget"
2. FY 2020 -21 Proposed Operating Budget Amendments — Mid -year
3. FY 2020 -21 Proposed Fund Transfer Amendments — Mid -year
4. FY 2020 -21 Summary of Budgetary Fund Balance
5. Schedule C: Detail of General Fund Revenues, Expenditures and Transfers
6. FY 2020 -21 YTD Capital Improvement Program Status Report — Mid -year
2021 -03 -24 Item #08G Page 8 of 34
ATTACHMENT 1
RESOLUTION NO. 2021 -23
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ENCINITAS
AMENDING THE FISCAL YEAR 2020 -21 BUDGET
WHEREAS, on June 24, 2020, the City Council of the City of Encinitas adopted
Resolution Number 2020 -54 adopting the budget for Fiscal Year 2020 -21; and
WHEREAS, changes in anticipated revenues and /or expenditures of the City of
Encinitas necessitates amendments to the appropriations for Fiscal Year 2020 -21; and
WHEREAS, budgeted expenditures do not exceed anticipated revenue and
available fund balance; and
WHEREAS, the City Council has reviewed the proposed Fiscal Year 2020 -21
budget amendments.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Encinitas
that the budget amendments for Fiscal Year 2020 -21 as contained in Exhibit A to this
resolution are hereby adopted.
PASSED, APPROVED AND ADOPTED this 24th day of March 2021 by the
City Council of the City of Encinitas, State of California.
Catherine S. Blakespear, Mayor
ATTEST:
Kathy Hollywood, City Clerk
APPROVED AS TO FORM:
Leslie E. Devaney, City Attorney
2021 -03 -24 Item #08G Page 9 of 34
ATTACHMENT 1
CERTIFICATION: I, Kathy Hollywood, City Clerk of the City of Encinitas, California, do hereby
certify under penalty of perjury that the foregoing Resolution was duly adopted at a regular
meeting of the City Council on the 24th day of March, 2021 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Kathy Hollywood, City Clerk
2021 -03 -24 Item #08G Page 10 of 34
RESOLUTION 2021 -23 EXHIBIT
2021 -03 -24 Item #08G Page 11 of 34
FY 2020 -21 Proposed Operating Budget Amendments - Mid -Year
Fund Name
Fund Organize
Object Project No. Description
Department
Revenue/
Expenditure / Fund Balance
tion
Code
(Division)
Transfer In
Transfer Out
Increase
Code
Increase
Increase (Decrease)
(Decrease)
(Decrease)
1 GENFUND
101
20310
431.1
Agreement with Kosmont Companies for preparation of an
City Manager
$ 80,000 $
(80,000)
affordable housing strategy.
(Admin)
2 GENFUND
101
51400
411.1
Moving payroll and benefits for the Assistant Director
DS
$ (159,718) $
159,718
position to the correct division.
(Director)
3 GENFUND
101
51400
421.1
Moving payroll and benefits for the Assistant Director
DS
$ (18,800) $
18,800
position to the correct division.
(Director)
4 GENFUND
101
51400
422.1
Moving payroll and benefits for the Assistant Director
DS
$ (2,524) $
2,524
position to the correct division.
(Director)
5 GENFUND
101
51400
423.1
Moving payroll and benefits for the Assistant Director
DS
$ (1,997) $
1,997
position to the correct division.
(Director)
6 GENFUND
101
51400
424.1
Moving payroll and benefits for the Assistant Director
DS
$ (799) $
799
position to the correct division.
(Director)
7 GENFUND
101
51400
425
Moving payroll and benefits for the Assistant Director
DS
$ (307) $
307
position to the correct division.
(Director)
8 GENFUND
101
51400
426
Moving payroll and benefits for the Assistant Director
DS
$ (930) $
930
position to the correct division.
(Director)
9 GENFUND
101
51400
427
Moving payroll and benefits for the Assistant Director
DS
$ (14,300) $
14,300
position to the correct division.
(Director)
10 GENFUND
101
51410
411.1
Moving payroll and benefits for the Assistant Director
DS
$ 159,718 $
(159,718)
position to the correct division.
(Land
Development)
11 GENFUND
101
51410
421.1
Moving payroll and benefits for the Assistant Director
DS
$ 18,800 $
(18,800)
position to the correct division.
(Land
Development)
12 GENFUND
101
51410
422.1
Moving payroll and benefits for the Assistant Director
DS
$ 2,524 $
(2,524)
position to the correct division.
(Land
Development)
13 GENFUND
101
51410
423.1
Moving payroll and benefits for the Assistant Director
DS
$ 1,997 $
(1,997)
position to the correct division.
(Land
Development)
14 GENFUND
101
51410
424.1
Moving payroll and benefits for the Assistant Director
DS
$ 799 $
(799)
position to the correct division.
(Land
Development)
15 GENFUND
101
51410
425
Movingpayroll and benefits for the Assistant Director
DS
$ 307 $
(307)
position to the correct division.
(Land
Development)
16 GENFUND
101
51410
426
Moving payroll and benefits for the Assistant Director
DS
$ 930 $
(930)
position to the correct division.
(Land
Development)
17 GENFUND
101
51410
427
Moving payroll and benefits for the Assistant Director
DS
$ 14,300 $
(14,300)
position to the correct division.
(Land
Development)
18 GENFUND
101
51415
452
Increase expenditures by transferring funds out of Applicant
DS
$ 700 $
(700)
Services budget and into Regulatory Permits to cover
(Regulatory
unanticipated costs due to COVID -19.
Permits)
19 GENFUND
101
51420
457
Increase expenditures by transferring funds out of Applicant
DS
$ (700) $
700
Services budget to cover unanticipated costs due to COVID-
(Applicant
19.
Services)
20 GENFUND
101
51440
343.1
Increase revenue for building inspection services due to an
DS
$ 150,000
$
150,000
increase in activity.
(Building &
Code
Enforcement
21 GENFUND
101
51440
432.1
Increase expenditures for building inspection services due to
DS
$ 150,000 $
(150,000)
an increase in activity. Expenditure increase is directly offset
(Building &
by revenue from inspection fees.
Code
Enforcement)
22 GENFUND
101
52710
399
Increase revenue for anticipated payment from Redflex for
Development
$ 15,000
$
15,000
removal of red light camera equipment.
Services
(Engineering)
23 GENFUND
101
52710
432.1
Increase expense for contract to remove red light camera
Development
$ 15,000 $
(15,000)
equipment.
Services
(Engineering)
2021 -03 -24 Item #08G Page 11 of 34
RESOLUTION 2021 -23 EXHIBIT
2021 -03 -24 Item #08G Page 12 of 34
FY 2020 -21 Proposed Operating Budget Amendments - Mid -Year
Fund Name
Fund Organize
Object Project No. Description
Department
Revenue/
Expenditure /
Fund Balance
tion
Code
(Division)
Transfer In
Transfer Out
Increase
Code
Increase
Increase
(Decrease)
(Decrease)
(Decrease)
24 GENFUND
101
62511
394
Additional revenue received from 2020 strike team
Fire
$ 894,697
$ 894,697
deployment reimbursements.
(Operations)
25 GENFUND
101
62511
412.1
Additional expenses incurred for 2020 strike team
Fire
$ 562,947
$ (562,947)
deployments.
(Operations)
26 GENFUND
101
62511
422.1
Additional expenses incurred for 2020 strike team
Fire
$ 9,817
$ (9,817)
deployments.
(Operations)
27 GENFUND
101
62511
423.1
Additional expenses incurred for 2020 strike team
Fire
$ 44,214
$ (44,214)
deployments.
(Operations)
28 GENFUND
101
62511
424.1
Additional expenses incurred for 2020 strike team
Fire
$ 3,350
$ (3,350)
deployments.
(Operations)
29 GENFUND
101
62511
455
Additional expenses incurred for 2020 strike team
Fire
$ 15,561
$ (15,561)
deployments.
(Operations)
30 GENFUND
101
62511
466
Additional expenses incurred for 2020 strike team
Fire
$ 3,984
$ (3,984)
deployments.
(Operations)
31 GENFUND
101
62514
468.3
One (1) Personal Rescue Watercraft Beach Cart replacement.
Fire
$ 3,300
$ (3,300)
(Marine Safety)
32 GENFUND
101
62514
476
Two (2) Personal Rescue Watercraft replacements.
Fire
$ 41,020
$ (41,020)
(Marine Safety)
33 GENFUND
101
71640
442
Mid -day disinfecting/cleaning services at City Hall for the
Public Works
$ 10,200
$ (10,200)
months of January through June 2021 (COVID -19).
(Facilities)
34 GENFUND
101
71642
442
Mid -day disinfecting/cleaning services at Public Works Facility
Public Works
$ 10,200
$ (10,200)
for the months of January through June 2021 (COVID -19).
(Facilities)
35 GENFUND
101
71644
442
Mid -day disinfecting/cleaning services at Community Center
Public Works
$ 12,000
$ (12,000)
for the months of January through June 2021 (COVID -19).
(Facilities)
36 GENFUND
101
80800
346.1
Decrease in recreation program transaction fees due to
PRCA
$ (28,000)
$ (28,000)
public health orders limiting programming as a result of
Admin
COVID -19. Decrease in revenue is offset by a decrease in
expenditures.
37 GENFUND
101
80800
434
Decrease expenditure for IT contracts due to a decrease in
PRCA
$ (50,000)
$ 50,000
online registration transactions.
Admin
38 GENFUND
101
80810
441.3
Transfer reducing expenditure budget.
PRCA
$ (2,800)
$ 2,800
Parks
39 GENFUND
101
80820
432.1
Increase expenditure budget for beach contracts due to an
PRCA
$ 13,740
$ (13,740)
increased need. Expenditure increase is offset by revenue
Beaches
from summer surf permits.
40 GENFUND
101
80820
441.1
Transfer increasing expenditure budget.
PRCA
$ 6,500
$ (6,500)
Parks
41 GENFUND
101
80820
441.3
Transfer reducing expenditure budget.
PRCA
$ (1,000)
$ 1,000
Parks
42 GENFUND
101
80820
442
Increase expenditure budget for beach cleanings due to an
PRCA
$ 13,740
$ (13,740)
increase need. Expenditure increase is offset by revenue
Beaches
from summer surf permits.
43 GENFUND
101
80821
324
Increase revenue from summer surf permits due to public
PRCA
$ 27,480
$ 27,480
health orders being lifted in June.
Beaches
44 GENFUND
101
80840
363.1
Decrease in recreation event sponsorship revenue due to
PRCA
$ (4,000)
$ (4,000)
public health orders preventing special events as a result of
Recreation
COVID -19. Decrease in revenue is offset by decrease in
expenditures.
45 GENFUND
101
80840
411.3
Decrease in temporary salaries for special events due to
PRCA
$ (15,805)
$ 15,805
public health orders prohibiting special events, as a result of
Recreation
COVI D -19.
46 GENFUND
101
80840
432.1
Decrease in contracts for special event services due to public
PRCA
$ (15,150)
$ 15,150
health orders prohibiting special events, as a result of COVID-
Recreation
19.
47 GENFUND
101
80840
445
Decrease in rentals for special events due to public health
PRCA
$ (500)
$ 500
orders prohibiting special events, asa result ofCOVID-19.
Recreation
2021 -03 -24 Item #08G Page 12 of 34
RESOLUTION 2021 -23 EXHIBIT
2021 -03 -24 Item #08G Page 13 of 34
FY 2020 -21 Proposed Operating Budget Amendments - Mid -Year
Fund Name Fund Organize Object Project No. Description
Department
Revenue/ Expenditure / Fund Balance
tion Code
(Division)
Transfer In Transfer Out
Increase
Code
Increase Increase (Decrease)
(Decrease) (Decrease)
48 GENFUND 101 80840 454
Decrease in design and printing of the recreation brochure
PRCA
$ (99,000) $
99,000
due to public health orders limiting recreation programs, as a
Recreation
result of COVID -19.
49 GENFUND 101 80840 461.3
Decrease in postage as recreation brochures are not being
PRCA
$ (5,400) $
5,400
printed and mailed due to public health orders limiting
Recreation
recreation programs, as a result of COVID-19.
50 GENFUND 101 80840 462
Decrease supplies for special events due to public health
PRCA
$ (2,500) $
2,500
orders prohibiting events, as a result of COVID-19.
Recreation
51 GENFUND 101 80850 411.3
Decrease in Community Center temporary salaries for
PRCA
$ (100,000) $
100,000
operations due to public health orders closing the Center, as
Center Ops
a result of COVID -19.
52 GENFUND 101 80850 411.3
Transfer reducing expenditure budget.
PRCA
$ (700) $
700
Parks
53 GENFUND 101 80850 441.2
Transfer reducing expenditure budget.
PRCA
$ (2,000) $
2,000
Parks
54 GENFUND 101 80856 346.1
Decrease in Center recreation program fees due to public
PRCA
$ (140,816) $
(140,816)
health orders limiting programmingas a result of COVID-19.
Center
Programs
55 GENFUND 101 80856 432.1
Decrease in Center program contract expenditures due to
PRCA
$ (76,700) $
76,700
public health orders limiting programming, as a result of
Center
COVID -19.
Programs
56 GENFUND 101 80856 462
Decrease Center program supplies due to public health
PRCA
$ (4,000) $
4,000
orders limiting programs, as a result of COVID -19.
Center
Programs
57 GENFUND 101 80857 362
Decrease in Center room rental revenue due to the public
PRCA
$ (102,000) $
(102,000)
health orders closing the Center as a result of COVID -19.
Center Fac
Rentals
58 GENFUND 101 80857 394
Decrease in Center cost recovery revenue for room rentals
PRCA
$ (1,000) $
(1,000)
due to the public health orders closing the Center as a result
Center Fac
of COVI D -19.
Rentals
59 GENFUND 101 80857 411.3
Decrease temporary salaries for Center rentals as the Center
PRCA
$ (4,564) $
4,564
is closed due to public health orders, as a result of COVID -19.
Center Fac
Rentals
60 GENFUND 101 80857 432.1
Decrease contracted services for Center rentals as the Center
PRCA
$ (5,000) $
5,000
is closed due to public health orders, as a result of COVID -19.
Center Fac
Rentals
61 GENFUND 101 80861 346.1
Decrease in Senior Center program revenue as a result of
PRCA
$ (85,000) $
(85,000)
public health orders limiting senior programs, as a result of
Senior
COVID -19.
Programs
62 GENFUND 101 80861 411.3
Decrease budget for senior program instructor contracts due
PRCA
$ (23,100)
to public health orders limiting programming, as a result of
Senior
COVID -19.
Programs
63 GENFUND 101 80861 432.1
Decrease budget for senior program instructor contracts due
PRCA
$ (57,000) $
57,000
to public health orders limiting programming, as a result of
Senior
COVID -19.
Programs
64 GENFUND 101 80861 462
Decrease budget for senior program supplies due to public
PRCA
$ (7,500) $
7,500
health orders limiting programming, as a result of COVID-19.
Senior
Programs
65 GENFUND 101 80876 346.1
Decrease in Satellite Facility program revenue due to public
PRCA
$ (94,743) $
(94,743)
health orders limiting programming, as a result of COVID-19.
Sat Fac
Programs
66 GENFUND 101 80876 411.3
Decrease PT salaries for Sat Fac programs due to public
PRCA
$ (50,000) $
50,000
health orders limiting programming, as a result of COVID-19.
Sat Fac
Programs
67 GENFUND 101 80876 432.1
Decrease instructor contracts for Sat Fac programs due to
PRCA
$ (71,600) $
71,600
public health orders limiting programming, as a result of
Sat Fac
COVID -19.
Programs
68 GENFUND 101 80877 362
Decrease in Satellite Facility income due to public health
PRCA
$ (13,000) $
(13,000)
orders limiting special events and gatherings, as a result of Sat Fac Rentals
COVI D -19.
69 GENFUND 101 80877 394
Decrease in Satellite Facility cost recovery revenue due to
PRCA
$ (6,160) $
(6,160)
public health orders limiting special events and gatherings, as Sat Fac Rentals
a result of COVID -19.
70 GENFUND 101 80877 411.3
Decrease PT salaries for Satellite Facility rentals due to public
PRCA
$ (4,000) $
4,000
health orders prohibiting events and limiting gatherings, as a Sat Fac Rentals
result of COVID -19.
2021 -03 -24 Item #08G Page 13 of 34
RESOLUTION 2021 -23 EXHIBIT
2021 -03 -24 Item #08G Page 14 of 34
FY 2020 -21 Proposed Operating Budget Amendments - Mid -Year
Fund Name Fund Organize
Object Project No.
Description
Department
Revenue/ Expenditure / Fund Balance
tion
Code
(Division)
Transfer In Transfer Out
Increase
Code
Increase Increase (Decrease)
(Decrease) (Decrease)
71 GENFUND 101
80877
432.1
Decrease contracts for rentals due to public health orders
PRCA
$ (6,000) $
6,000
prohibiting events and limiting gatherings, as a result of
Sat Fac Rentals
COVI D -19.
72 GENFUND 101
80881
340
Decrease program revenue for performing arts due to public
PRCA
$ (25,500) $
(25,500)
health orders prohibiting gatherings, as a result of COVID-19.
Cultural Arts
73 GENFUND 101
80881
411.3
Decrease PT salaries for Arts event staff due to public health
PRCA
$ (1,000) $
1,000
orders prohibiting events, as a result of COVID-19.
Cultural Arts
74 GENFUND 101
80881
432.1
Decrease contracts for artists due to public health orders
PRCA
$ (20,000) $
20,000
prohibiting events, as a result of COVID-19.
Cultural Arts
75 GENFUND 101
80881
469
Decrease supplies budget for Arts events due to public health
PRCA
$ (3,000) $
3,000
orders prohibiting events, as a result of COVID -19.
Cultural Arts
76 SOLIDWASTE 214
71623
468.4
Additional right -of -way trash receptacles.
Public Works
$ 3,600 $
(3,600)
(Solid Waste)
77 SRNUTR 221
80860
311.3 PSNUT
Increase grant reimbursement for senior meals served.
PRCA
$ 26,600 $
26,600
Senior Nutrition
78 SRNUTR 221
80860
331.1 PSNTP
Increase grant reimbursement for senior meals
PRCA
$ 2,500 $
2,500
transportation.
Senior Nutrition
79 SRNUTR 221
80860
431.1 PSNUT
Increase contract expenditure for senior meals served.
PRCA
$ 22,500 $
(22,500)
Senior Nutrition
80 SRNUTR 221
80860
462 PSNUT
Increase supply expenditure for senior meals served.
PRCA
$ 6,300 $
(6,300)
Senior Nutrition
81 CDBGGRANT 222
00000
398.1
Increase revenue to reflect amount of CDBG grant award for
DS
$ 1,620 $
1,620
Fair Housing Services
(Advanced
Planning)
82 CDBGGRANT 222
51470
431.1
Increase expenditures to reflect amount of CDBG grant award
DS
$ 1,620 $
(1,620)
for Fair Housing Services
(Advanced
Planning)
83 DONATIONS 229
80820
468.1
Adjust budget to reflect actuals.
PRCA
$ (3,000) $
3,000
Beach
Donations
84 TRAFFIC 233
00000
349.1
Increase revenue projection for Traffic Mitigation Fees. A
Development
$ 237,000 $
237,000
payment from the Alila Marea Beach Resort is anticipated in
Services
March.
(Engineering)
85 CIP -NEW 402
95297
590 CP17A
ELLD -Zone H Lot 15 Recycled Water /Pump project (CP17A) is
PRCA
$ (21,141) $
21,141
completed and can be closed.
Parks
86 FACCAPMAIN 403
95101
582 CF20C
Civic Center Improvements project (CF20C) can be closed.
Public Works
$ (1,129) $
1,129
(Facilities)
87 CSDOPS 511
00000
361.1
Increase revenue estimate for investment earnings.
Public Works
$ 181,700 $
181,700
(Wastewater)
88 CSDEXPAN 513
96662
395
Increase revenue estimate for connection fees.
Public Works
$ 15,000 $
15,000
(Wastewater)
89 ESDOPS 521
00000
361.1
Increase revenue estimate for investment earnings.
Public Works
$ 187,000 $
187,000
(Wastewater)
90 SEC8ADMIN 551
00000
331.3 COV19-
Increase revenue to reflect Round #2 of CARES Act Housing
DS
$ 25,852 $
25,852
CARES-
Choice Voucher (HCV) Program Administrative Fees received
(Advanced
HOUSING-
from the Department of Housing and Urban Development
Planning)
SECTION8
HUD .
91 SEC8HAP 552
00000
331.3 COV19-
Increase revenue to reflect CARES Act Housing Choice
DS
$ 115,004 $
115,004
CARES-
Voucher (HCV) Program Housing Assistance Payment (HAP)
(Advanced
HOUSING-
funding received from the Department of Housing and Urban
Planning)
SECTION8
Development (HUD).
92 SEC8HAP 552
51480
494.1 COV19-
Increase expenditures to reflect CARES Act Housing Choice
DS
$ 115,004 $
(115,004)
CARES-
Voucher (HCV) Program Housing Assistance Payment (HAP)
(Advanced
HOUSING-
funding received from the Department of Housing and Urban
Planning)
SECTION8
Development (HUD).
2021 -03 -24 Item #08G Page 14 of 34
RESOLUTION 2021 -23 EXHIBIT
2021 -03 -24 Item #08G Page 15 of 34
FY 2020 -21 Proposed Operating Budget Amendments - Mid -Year
Fund Name
Fund Organize
Object Project
No. Description
Department
Revenue/
Expenditure /
Fund Balance
tion
Code
(Division)
Transfer In
Transfer Out
Increase
Code
Increase
Increase
(Decrease)
(Decrease)
(Decrease)
93 FIREAPPREP
624 00000
394
Additional revenue for Vehicle /Equipment Costs received for
Public Works
$ 201,744
$ 201,744
2020 strike team deployment reimbursements.
(Fire Apparatus
Replacement)
94
Total Budget Amendments (All Funds)
$ 1,580,978
$ 491,008
$ 1,089,970
95 ELLDENCRCH
297 00000
398.2 CP17A
Transfer in ELLD -Zone H Lot 15 Recycled Water /Pump project
PRCA
$ 21,141
$ 21,141
CP17A.
Parks
96 CIP -NEW
402 90999
498.2 CP17A
Transfer out from ELLD -Zone H Lot 15 Recycled Water /Pump
PRCA
$ 21,141
$ (21,141)
project CP17A to Fund 297.
Parks
97
Total Transfers (All Funds)
$ 21,141
$ 21,141
$ -
2021 -03 -24 Item #08G Page 15 of 34
ATTACHMENT 2
FY 2020 -21 Proposed Operating Budget Amendments - Mid -Year
Revenue Expenditure Fund Balance
Department Increase Increase Increase
Description Division (Decrease) (Decrease) (Decrease)
General Fund 11011
An agreement with Kosmont Companies was executed on February 2, City Manager $ 80,000 $ (80,000)
2021, for preparation of an affordable housing strategy on key sites
within the City, in collaboration with Civic Solutions. The expenditure
was not budgeted in the operating budget and requires an
appropriation.
Building inspection activity is exceeding budget projections by Development $ 150,000 $ 150,000 $
approximately $2,500 to $2,800 per week and is expected to exceed Services
projections for the remainder of the fiscal year due to several multi -unit (Building and Code
developments completing their building inspections, including the Shea Enforcement)
Homes, One Oak, and Desert Rose projects.
Funding for Assistant Director was budgeted in the wrong division when Development $ (199,375) $ 199,375
he was Acting Director. The budget appropriation is being transferred Services
from the Director division to the Land Development division (no fiscal (Director)
impact).
Development $ 199,375 $ (199,375)
Services
(Land
Development)
Requesting a budget transfer of projected savings in the Applicant Development $ (700) $ 700
Services division to cover unanticipated costs for service for three extra Services
cell phones during the COVID -19 pandemic (no fiscal impact). (Applicant
Services)
Development $ 700 $ (700)
Services
(Regulatory
Permits)
Increase revenue and expenditure budgets for an anticipated payment Development $ 15,000 $ 15,000 $
from Redflex for the removal of equipment and associated expense (no Services
fiscal impact). (Engineering)
The Encinitas Fire Department deployed strike teams to 17 different Fire and Marine $ 894,697 $ 639,873 $ 254,824
fires throughout the state from June 2020 through December 2020, Safety
which was greater than anticipated. The budget amendment reflects (Fire Operations)
the reimbursement to be received from the state for direct and indirect
costs and expenditures for overtime and fuel.
The Marine Safety Division is proposing replacing two personal Fire and Marine $ 44,320 $ (44,320)
watercraft (commonly referred to as wave runners) used for open ocean Safety
rescues and purchasing one beach launch cart for one watercraft. The (Marine Safety)
watercraft were purchased in 2013.
Staff is proposing reductions in revenue and expenditure projections for Parks, Recreation $ (500,219) $ (621,819) $ 121,600
recreation, Center, satellite facility and arts programs, sponsorships, and Cultural Arts
special events and rentals due to public health orders prohibiting events (Multiple)
and gatherings, as a result of COVID -19.
Item #08G
Page 16 of 34
ATTACHMENT 2
FY 2020 -21 Proposed Operating Budget Amendments - Mid -Year
Revenue Expenditure Fund Balance
Department Increase Increase Increase
Description Division (Decrease) (Decrease) (Decrease)
Revenue from summer surf permits was higher than anticipated due to Parks, Recreation $ 27,480 $ 27,480 $
public health orders being lifted in June. There was a corresponding and Cultural Arts
increase in expenditures for beach cleanings and other contractual (Beach
services due to higher then expected activity. The proposed Maintenance)
expenditure increase is offset by revenue from summer surf permits.
Transfer anticipated budget savings to the Beach Maintenance Division Parks, Recreation $ (6,500) $ 6,500
to adjust for an increase in water consumption at City beaches and and Cultural Arts
beach overlooks due to new plantings. (Multiple)
$ 6,500 $ 6,500
Staff is requesting an appropriation for additional mid -day Public Works $ 32,400 $ (32,400)
disinfecting /cleaning services at city facilities for the months of January (Facilities)
through June 2021, in response to the COVID -19 pandemic. Staff
anticipates that additional federal funding will be made available to
cover these expenditures.
Total General Fund (101) $ 586,958 $ 367,254 $ 219,704
Recycling, Solid Waste & Household Hazardous Waste Fund (214)
Total Recycling, Solid Waste & Household Hazardous Waste Fund $ $ 39600 $ (39600)
(214)
Senior Nutrition Grant Fund (221)
Total Senior Nutrition Grant Fund (221) $ 29,100 $ 28,800 $ 300
Community Development Block Grant (CDBG) Fund (222)
Total Community Development Block Grant Fund (222) $ 1,620 $ 1,620 $
Restricted Donations & Contributions Fund (229)
Total Restricted Donations & Contributions Fund (229)
2021 -03 -24 Item #08G
$ $ (3,000) $ 3,000
Page 17 of 34
ATTACHMENT 2
FY 2020 -21 Proposed Operating Budget Amendments - Mid -Year
Revenue Expenditure Fund Balance
Department Increase Increase Increase
Description Division (Decrease) (Decrease) (Decrease)
Traffic Mitiaation Fees Fund (233)
Increase the revenue projection for Traffic Mitigation Fees. A payment Development $ 237,000 $ 237,000
from the Alila Marea Beach Resort is anticipated in March. Services
(Engineering)
Total Traffic Mitigation Fees Fund (233)
Capital Improvements Funds (401/402/403)
$ 237,000 $ - $ 237,000
The ELLD -Zone H Lot 15 Recycled Water /Pump project (CP17A) is Parks, Recreation $ (21,141) $ 21,141
completed and can be closed. This was a joint project with the City, and Cultural Arts
SDWD and SEJPA. The City's share of expenditures was less than (Park
anticipated and $21,141 will be returned to the original funding source Maintenance)
(Encinitas Ranch Lighting and Landscape District Fund 297).
The Civic Center Improvements project (CF20C) can be closed with Public Works $ (1,129) $ 1,129
remaining project budget returned to the Fund 403 unreserved balance. (Facilities)
Total Capital Improvements Funds (401/402/403) $ $ (22,270) $ 22,270
CSD Operations Fund (511)
Increase revenue projections for investment earnings. Public Works $ 181,700 $ 181,700
(Wastewater
Operations)
Total CSD Operations Fund (511)
CSD Capital Expansion Fund (513)
$ 181,700 $ - $ 181,700
Increase revenue projections for connection fees. Public Works $ 15,000 $ 15,000
(Wastewater
Operations)
Total CSD Capital Expansion Fund (513) $ 15,000 $ - $ 15,000
ESD Operations Fund (521)
Increase revenue projections for investment earnings. Public Works $ 187,000 $ 187,000
(Wastewater
Operations)
Total ESD Operations Fund (521)
Section 8 Housing Administration Fund (551)
$ 187,000 $ - $ 187,000
Increase revenue projection to reflect Round #2 of CARES Act Housing Development $ 25,852 $ 25,852
Choice Voucher (HCV) Program Administrative Fees received from the Services
Department of Housing and Urban Development (HUD). (Advanced
Planning)
Total Section 8 Housing Administration Fund 551 $ 25,852 $ - $ 25,852
2021 -03 -24 Item #08G Page 18 of 34
ATTACHMENT 2
FY 2020 -21 Proposed Operating Budget Amendments - Mid -Year
Revenue Expenditure Fund Balance
Department Increase Increase Increase
Description Division (Decrease) (Decrease) (Decrease)
8 Housina Assistance Program Admin Fund (552)
Increase revenue and expenditures to reflect CARES Act Housing Development $ 115,004 $ 115,004 $
Choice Voucher (HCV) Program Housing Assistance Payment (HAP) Services
funding received from the Department of Housing and Urban (Advanced
Development (HUD). Planning)
Total Section 8 Housing Assistance Program Admin Fund 552 $ 115,004 $ 115,004 $
Apparatus Replacement Program Fund (624)
Increase revenue projection for reimbursements for Fire vehicle, Public Works $ 201,744 $ 201,744
apparatus and equipment costs incurred during strike team (Fire Apparatus
deployments. Replacement)
Total Apparatus Replacement Program Fund (624)
Total All Funds
2021 -03 -24
$ 201,744 $ - $ 201,744
$ 1,580,978 $ 491,008 $ 1,089,970
Item #08G Page 19 of 34
ATTACHMENT 3
FY 2020 -21 Proposed Fund Transfer Amendments - Mid -Year
Transfer In Transfer Out
Increase Increase
Description Department (Decrease) (Decrease)
Transfer remaining balance from ELLD -Zone H Lot 15 Recycled Parks, Recreation
Water /Pump project (CP17A) to original funding source (Fund 297). The and Cultural Arts
project is complete. (Park
Maintenance)
Capital Improvement Fund (402) $ 21,141
Encinitas Ranch Lighting and Landscape District Fund 297 $ 21,141
Total Transfers
Klyll Qly &Z' I
Item #08G
$ 21,141 $ 21,141
Page 20 of 34
City of Encinitas ATTACHMENT 4
Summary of Budgetary Fund Balance
FY 2020 -2021
FY 2020 -21 Council Action
Increase
(Decrease) to
Available Fund
Description
Meeting Date
Resolution #
Fund Balance
Balance
Actual Beginning Fund Balance, 7/1/19
27,206,008
Less: Contingency Reserve
(14,237,349)
Budget Stabilization Reserve
(1,560,690)
Nonspendable Reserve
(455,097)
Opportunity Fund Balance Committed to CIP
(410,000)
CIP Carryover Reserve
CIP Carryover Reserve
10,542,872
Available Beginning Fund Balance, 7/1/20
FY 2020 -21 Original Budgets Adopted
6/24/20
2020 -54
(1,389,618)
9,153,254
Less Unrealized Investment Gains Recorded at Fair Market Value
Less FY20 Encumbrance Carryovers
(1,251,240)
FY 2020 -21 Budget Adjustments by Council:
1 - El Portal Undercrossing (CS16F)
8/12/21
2020 -61
(620,000)
7,282,014
2. Continuing Appropriations
8/19/21
2020 -62
(196,112)
7,085,902
3. Marine Safety Surf Camera Agreement
9/16/21
2020 -83
7,085,902
4. Public Art Pedestals
9/23/21
2020 -82
7,085,902
5. Center Art Gallery Lighting
10/28/20
2020 -84
7,085,902
6. Streetscape (CSO4D) and El Portal Undercrossing (CS16F) projects and
additional payment to CalPERS (FY 19 -20 Year End Report)
12/9/20
2020 -100
(3,762,514)
3,323,388
7. First Quarter Budget Amendments
2/10/21
2021 -09
(112,567)
3,210,821
8. Verdi Bike and Pedestrian Undercrossing Project (CS16E).
2/10/21
2021 -11
(150,000)
3,060,821
El Camino Real Specific Plan project (WC21 B)
3/17/21
2021 -19
(315,000)
2,745,821
9. Proposed Mid- Year Budget Amendments
3124121
2021 -23
219,704
2,965,525
2021 -03 -24 Item #08G Page 21 of 34
ATTACHMENT 5
Schedule C: General Fund Revenue, Expenditures and Transfers Detail
2021 -03 -24 Item #08G Page 22 of 34
FY 2020 -21
FY 2020 -21
FY 2020 -21
FY 2020 -21
FY 2020 -21
FY 2020 -21
Adopted
Budget
Amended
Actual
Budget
Budget
Budget
Amendment
Budget
Amounts
$ Variance
%
6/24/20
Over /(Under)
YTD
YTD
REVENUE
TAX REVENUE
AEM-
1 PROPERTY TAXES
$ 51,687,490
$ $
51,687,490 $
18,357,031
$ (33,330,459)
35.5%
2 DOCUMENTARY TRANSFER TAXES
520,000
520,000
369,428
(150,572)
71.0%
3 SALES TAXES
11,898,717
11,898,717
5,275,771
(6,622,946)
44.3%
4 TRANSI ENT OCCU FANCY TAX
1,650,704
1,650,704
870,145
(780,559)
52.7%
5 FRANCHISE FEES
2,208,351
2,208,351
572,048
(1,636,303)
25.9%
6 TAX REVENUE TOTAL
67,965,262
67,965,262
25,444,423
(42,520,839)
37.4%
OTHER REVENUE
Im
7 LICENSES AND PERMITS
235,200
235,200
141,821
(93,379)
60.3%
8 INTERGOVERNMENTAL REVENUE
674,947
674,947
96,884
(578,063)
14.4%
9 CHARGES FOR SERVICES
6,958,742
6,958,742
2,985,143
(3,973,599)
42.9%
10 FINES AND PENALTIES
404,153
404,153
110,549
(293,604)
27.4%
11 USE OF MONEY
837,361
5,805
843,166
533,239
(309,927)
63.2%
12 OTHER REVENUE
548,811
-
548,811
268,658
(280,153)
49.0%
13 OTHER REVENUE TOTAL
9,659,214
5,805
9,665,019
4,136,293
(5,528,726)
42.8%
14 REVENUE TOTAL
77,624,476
5,805
77,630,281
29,580,716
(48,049,565)
38.1%
EXPENDITURES
GENERAL GOVERNMENT
.
15 CITYCOUNCIL - ADMINISTRATION
473,279
-
473,279
210,996
(262,283)
44.6%
16 CITY COUNCIL - CITY ATTORNEY
690,500
690,500
291,375
(399,125)
42.2%
17 CITYMANAGER - ADMINISTRATION
1,090,588
1,090,588
470,526
(620,062)
43.1%
18 CITY MANAGER- ECONOMIC DEV
213,000
213,000
148,667
(64,333)
69.8%
19 CITY MANAGER- ENVIRONMENTAL SVC
161,960
161,960
72,143
(89,817)
44.5%
20 CITYMANAGER- HUMANRESOURCES
897,607
897,607
392,789
(504,818)
43.8%
21 CITY MANAGER- INFORMATION TECHNOLOGY
2,737,958
2,737,958
1,311,524
(1,426,434)
47.9%
22 CITYCLERK - ADMINISTRATION
443,249
443,249
203,307
(239,942)
45.9%
23 CITY CLERK - ELECTIONS
282,800
282,800
130,786
(152,014)
46.2%
24 FINANCE - ADMINISTRATION
2,059,020
2,059,020
925,286
(1,133,734)
44.9%
25 GENERAL GOVERNMENT TOTAL
9,049,961
9,049,961
4,157,398
(4,892,563)
45.9%
DII=I`NT SERVICES
.
26 DEV SVC-DIRECTOR
560,027
560,027
160,510
(399,517)
28.7%
27 DEVSVC- PLAN- ADMINSVCS
444,406
-
444,406
221,432
(222,974)
49.8%
28 DEVSVC- PLAN -LAND DEVELOPMENT
2,347,380
62,483
2,409,863
1,203,617
(1,206,246)
49.9%
29 DEVSVC- PLAN - REGULATORY PERMIT
144,064
-
144,064
68,355
(75,709)
47.4%
30 DEV SVC- PLAN - APPLICANT DEPOSIT
4,000
-
4,000
-
(4,000)
0.0%
31 DEVSVC- PLAN- ADVPLANNING -HSG
677,193
22,252
699,445
292,956
(406,489)
41.9%
32 DEVSVC- PLAN - BUILDING & CODE
2,296,613
-
2,296,613
1,160,493
(1,136,120)
50.5%
33 DEV SVC- PLAN - PARKING CITATION
113,500
-
113,500
13,615
(99,885)
12.0%
34 DVCSVC -ENG -CITY ENGINEER
1,231,819
5,000
1,236,819
555,442
(681,377)
44.9%
35 DEVSVC - ENG- TRAFFIC ENGINEERNG
606,530
37,355
643,885
291,333
(352,552)
45.2%
36 DEVSVC -ENG- INSPECTIONS
1,282,418
-
1,282,418
418,636
(863,782)
32.6%
37 DEVELOPMENT SERVICES TOTAL
9,707,950
127,090
9,835,040
4,386,391
(5,448,649)
44.6%
2021 -03 -24 Item #08G Page 22 of 34
ATTACHMENT 5
Schedule C: General Fund Revenue, Expenditures and Transfers Detail
NON - DEPARTMENTAL
FY 2020 -21
FY 2020 -21
FY 2020 -21
FY 2020 -21
FY 2020 -21
FY 2020 -21
70 NON DEPT - CENTRAL PURCHASES
Adopted
Budget
Amended
Actual
Budget
Budget
71 NON DEPT - SHARED EXPENSES
Budget
Amendment
Budget
Amounts
$ Variance
%
72 NON - DEPARTMENTAL TOTAL
6/24/20
160,645
4,578,539
3,917,129
Over /(Under)
YTD
73 EXPENDITURES TOTAL
71,186,744
357,705
71,544,449
33,078,912
YTD
46.2%
PUBLIC SAFETY
6,437,732
(351,900)
6,085,832
(3,498,195)
(9,584,027)
A
38 PUBLIC SAFETY -LAW ENFORCEMENT
16,774,200
16,774,200
5,370,075
(11,404,125)
32.0%
39 PUBLIC SAFETY - FIRE ADMIN
593,323
(4,634,105)
593,323
295,038
(298,285)
49.7%
40 PUBLIC SAFETY -FIRE OPERATIONS
14,177,036
(5,066,726)
14,177,036
8,410,040
(5,766,996)
59.3%
41 PUBLIC SAFETY -LOSS PREVENTION
708,138
(9,700,831)
708,138
269,939
(438,199)
38.1%
42 PUBLIC SAFETY - DISASTER PREP
189,722
-
189,722
139,921
(49,801)
73.8%
43 PUBLIC SAFETY- MARINE SAFETY
1,364,226
5,805
1,370,031
742,167
(627,864)
54.2%
44 PUBLIC SAFETY - JRLIFEGUARDS
256,664
-
256,664
66,422
(190,242)
25.9%
45 PUBLIC SAFETY TOTAL
34,063,309
5,805
34,069,114
15,293,602
(18,775,512)
44.9%
PUBLIC WORKS
.
46 PUBLICWORKS - ADMINISTRATION
509,743
-
509,743
226,157
(283,586)
44.4%
47 PUBLIC WORKS- ENVIRONMENTAL
2,100
2,100
-
(2,100)
0.0%
48 PUBLICWORKS - STREETMAINT
3,087,646
3,087,646
1,066,044
(2,021,602)
34.5%
49 PUBLIC WORKS -FAC MAINT CVC CTR
407,833
407,833
213,789
(194,044)
52.4%
50 PUBLIC WORKS -FAC MAINT FIRE ST
293,426
293,426
156,172
(137,254)
53.2%
51 PUBLIC WORKS -FAC MAINT PW YRD
177,287
177,287
66,675
(110,612)
37.6%
52 PUBLIC WORKS -FAC MAINT LIBRARY
325,812
325,812
120,256
(205,556)
36.9%
53 PUBLIC WORKS -COMM CTR & PARKS
382,194
382,194
195,111
(187,083)
51.1%
54 PUBLIC WORKS -STORM WATER MAINT
663,009
663,009
291,907
(371,102)
44.0%
55 PUBLIC WORKS -STORM WATER FLOOD
93,756
93,756
37,277
(56,479)
39.8%
56 PUBLIC WORKS - STORMWATER FROG
797,191
797,191
299,757
(497,434)
37.6%
57 PUBLIC WORKS TOTAL
6,739,997
6,739,997
2,673,145
(4,066,852)
39.7%
PARKS, RECREATION & CULTURAL ARTS
1
58 PARKSREC - ADMINISTRATION
1,263,461
1,263,461
521,632
(741,829)
41.3%
59 PARKS REC - PARK MAINTENANCE
2,545,596
-
2,545,596
1,021,798
(1,523,798)
40.1%
60 PARKS REC - BEACH MAINTENANCE
581,935
69,022
650,957
275,771
(375,186)
42.4%
61 PARKSREC - TRAIL MAINTENANCE
220,192
-
220,192
70,108
(150,084)
31.8%
62 PARKS REC- RECREATION PROGRAMS
452,985
-
452,985
75,914
(377,071)
16.8%
63 PARKS REC - COMM CENTER OPER
818,066
818,066
231,861
(586,205)
28.3%
64 PARKS REC - COMM CENTER PROGRAMS
269,297
269,297
71,154
(198,143)
26.4%
65 PARKS REC - COMM CENTER RENTALS
100,419
100,419
43,752
(56,667)
43.6%
66 PARKSREC - SENIOR CENTER
210,012
210,012
64,506
(145,506)
30.7%
67 PARKS REC - REC FACILITY PROGRAMS
512,056
512,056
178,224
(333,832)
34.8%
68 PARKS REC - CU LTURAL ARTS
233,614
(4,857)
228,757
96,524
(132,233)
42.2%
69 PARKS, REC & CULTURAL ARTS TOTAL
7,207,633
64,165
7,271,798
2,651,246
(4,620,552)
36.5%
NON - DEPARTMENTAL
E
70 NON DEPT - CENTRAL PURCHASES
95,298
-
95,298
18,155
(77,143)
19.1%
71 NON DEPT - SHARED EXPENSES
4,322,596
160,645
4,483,241
3,898,974
(584,267)
87.0%
72 NON - DEPARTMENTAL TOTAL
4,417,894
160,645
4,578,539
3,917,129
(661,410)
85.6%
73 EXPENDITURES TOTAL
71,186,744
357,705
71,544,449
33,078,912
(38,465,537)
46.2%
74 EXCESS OF REVENUE OVER EXPENDITURES
6,437,732
(351,900)
6,085,832
(3,498,195)
(9,584,027)
-57.5%
TRANSFERS
75 TRANSFERS IN
7,281,803
(4,634,105)
2,647,698
5,118,517
2,470,819
193.3%
76 TRANSFERS OUT
(15,109,153)
(5,066,726)
(20,175,879)
(17,456,538)
2,719,341
86.5%
77 TRANSFER TOTAL
(7,827,350)
(9,700,831)
(17,528,181)
(12,338,021)
5,190,159
70.4%
78 NET INCREASE (DECREASE) TO FUND BALANCE
$ (1,389,618) $ (10,052,731) $
(11,442,349) $
(15,836,216) $
(4,393,867)
138.4%
2021 -03 -24 Item #08G Page 23 of 34
FY 2020 -21 YTD Capital Improvement Project Status Report - Mid -Year ATTACHMENT 6
2021 -03 -24 Item #08G Page 24 of 34
Anticipated
Project to Date
Fiscal Year to
Remaining
Completion
WPICIP
Project to Date Budget
Expenditures
Date Transfers or
Balance as of
Date
Project Title
No.
Responsible Department
as of 1213112020
as of 12131/2020
Returns (Out)/In
1213112020
(Month -Year)
Status
DRAINAGE PROJECTS
1
Storm Drain Repair
CD05E
DEVELOPMENT SERV- ENS
3,136,001
(2,510,634)
-
625,367
Ongoing
Ongoing Master Project.
2
Manchester Ave.@ Mira Costa Drainage
CD07C
DEVELOPMENT SERV - ENS
56,902
-
56,902
N/A
Belmont Contribution.
Improvements
3
5 Yr. Habitat - Biological & Monitoring
CD17B
DEVELOPMENT SERV- ENS
174,474
(108,954)
-
65,520
8/1/2021
The 5year maintenance and monitoring ofthe El Camino Real Channel Storm Drain
began in June 2016. The 4th Annual Report was submitted this Fall, next year will
be the final year of monitoring and reporting.
4
Watershed LID Retrofit
CD19A
SDWD
185,780
(20,135)
(165,645)
-
N/A
Funding transferred to Leucadia Streetscape. Project closed with 1 st quarter.
Cateciont Total
3,553,156
2 639 723
(165,645)
747,789
WASTEWATER PROJECTS - CARDIFF
SANITARY DIVISION (CSD)
5
CSD Collection System Rehab
CC04E
CSD- ENS
3,816,691
(1,485,204)
-
2,331,487
3/1/2021
Ongoing Master Project.
6
Olivenhain Trunk Improvements
CC04J
CSD - ENS
12,316,982
(3,219,967)
-
9,097,015
7/1/2021
Project is split into 3 phases. Phase 1 is ready to go for construction. Phases 2 and
3 are in right ofway acquisition.
7
Lone Jack & Somerset Main Replacement
CC07B
CSD - ENS
0
-
-
7/1/2021
Included in the Olivenhain Trunk Sewer Project. See status above.
8
Sewer Master Plan Update
CC16B
CSD - PW
133,234
(54,367)
-
78,867
6/30/2021
Master Plan and Rate Study in progress. Anticipate completion Spring 2021.
9
SEJPA Plant Improvements
CC20A
CSD - PW
752,041
(419,391)
(332,650)
-
Closed
Annual contribution to SEJPA capital improvement program. Includes remaining
FY19 balance.
10
SEJPA Plant Improvements
CC21A
CSD - PW
425,000
-
332,650
757,650
Ongoing
Annual contribution to SEJPA capital improvement program. Includes remaining
FY20 balance.
11
Cardiff Pump Station / SEJPA Force Main
CC20B
CSD - PW
420,000
(250,000)
-
170,000
6/30/2021
Part of SEJPA capital improvement program.
Category Total
17,863,948
(5,428,929)
12,435,019
WASTEWATER PROJECTS -
ENCINITAS SANITARY DIVISION (ESD)
12
Batiquitos 2004 Pump Station
CE04A
ESD - PW
2,910,620
(2,729,062)
-
181,558
Ongoing
Annual pass - through contribution to Leucadia Water District for capital
Improvements
improvements.
13
Collection System Rehabilitation
CE04H
ESD- ENS
7,137,685
(1,076,628)
6,061,057
Mar 21
Ongoing Master Project.
14
Master Plan Update
CE16A
ESD - PW
133,234
(54,367)
78,867
6/30/2021
Master Plan and Rate Study in progress. Anticipate completion Spring 2021.
15
Poinsettia Station Gravity Pipeline
CE17C
ESD - PW
246,413
(245,574)
-
839
6/302021
ESD share of Leucadia Wastewater project - Poinsettia Station Gravity Pipeline.
(formerly Lanikai Gravity Sewer Line)
Anticipate completion Spring 2020. Final billings anticipated Spring 2021.
16
Encina Plant Improvements
CE20B
ESD- PW
1,843,371
(976,758)
(866,614)
-
Closed
Annual contribution to EWA capital improvement program. Includes remaining FY19
balance.
17
Encina Plant Improvements
CE21 B
ESD - PW
882,336
(397,439)
866,614
1,351,511
Ongoing
Annual contribution to EWA capital improvement program. Includes remaining FY20
balan
Category Total
13,153,659
(5,479,828)
0
7,673,832
2021 -03 -24 Item #08G Page 24 of 34
FY 2020 -21 YTD Capital Improvement Project Status Report - Mid -Year ATTACHMENT 6
Anticipated
Project to Date Fiscal Year to Remaining Completion
WPICIP Project to Date Budget Expenditures Date Transfers or Balance as of Date
Project Title No. Responsible Department as of 1213112020 as of 12131/2020 Returns (Out)/In 1213112020 (Month -Year)
Status
PARK & BEACH PROJECTS
18 Recreation Trails Development Fund CPOOF PARKS, REC AND CULTURAL
2,014,413
(742,678)
- 1,271,735 Trail 95- 9/5/21
The Trails Master Plan includes 80 miles oftrails with 40.5 miles currently developed.
ARTS/DEV SERV ENG
Trail 82-
Funding was approved for the following trails during the FY 2017 -18 six year CIP
112722
budget process.
Adams Run -
Ongoing
Trail 95 El Camino Del Norte Connection: Lucylle Ln. to County of San Diego.
This trail project is being reviewed to reduce costs and complete a flood plain
analysis. The project is expected to go out to bid Spring of 2021 and construction in
the Summer 2021.
Trail 82, Rancho Santa Fe Road: Encinitas Blvd. to El Camino Del Norte
Staff is coordinating with SDG &E, AT &T and OMWD on utility relocations based on
updated Trail 82 plans. Staff is preparing exhibits in preparation for outreach to the
property owner at the south end ofthe project to secure an easement. Final Design
is expected by Summer 2021.
Adams Run Trail: End of Adams Run Trail to Rancho Summit Drive Trail in
Olivenhain. This trail will require a Mitigated Negative Declaration. Staff is working
with the U.S. Fish and Wildlife Service (USFWS) regarding habitat impacts, and will
involve purchase of Mitigation Bank Credits. Construction estimate is subject tc
USFWS response and approval. Staff is reviewing alignment analysis for submittal
to USFWS. Staff has determined there is no realignment alternative and funds are
to be used towards the Trail 95 project.
The Trail 79: Manchester Avenue Connection, Engineering estimates working with a
consultant on design in FY 202324.
19 Park Improvement Projects CP04G PARKS, REC AND CULTURAL 2,507,987
(2,207,269)
- 300,718 Ongoing
The Parks, Recreation and Cultural Arts Department identifies improvement projects
ARTS
for park and recreational facilities on an annual basis, with a majority ofthe funding
from revenue from cell tower lease agreements. Projects may include, but are not
limited to, the replacement ofvarious park/beachftrail amenities and rehabilitation of
existing facilities/amenities.
The playground replacement project at Moonlight State Beach started in spring 2020
and was completed in September 2020. Notice of Completion was taken to Council
on September 9, 2020.
The next playground scheduled for replacement is at Scott Valley Park.
20 Habitat/Open Space Acquisition CP05A PARKS, REC AND CULTURAL 132,124
(6,932)
- 125,193 Ongoing
This project involves the acquisition and preservation ofhabitat/open space parcels
ARTS
from willing sellers in support ofthe approved SANDAG Multiple Habitat
Conservation Program (MHCP), Storm Water/ Watershed Management Program
and habitat preservation and open space goals. The City will utilize local funds to
leverage federal and state grants and/or any other opportunities that may arise. The
City seeks to establish a balance between new development and the maintenance
and preservation ofthese valuable environmentally sensitive habitat and open space
resources. This project moved to Parks, Recreation and Cultural Arts as of July 1,
2019.
21 Olympus Park (formerly Standard Pacific CP14A DEVELOPMENT SERV - ENG 5,844,858
(3,413,705)
(205,000) 2,226,153 Spring 2021
Construction is approximately 90h complete with the park opening anticipated in
Park Site)
Spring 2021.
22 Beacon's Beach Access - Design CP14B DEVELOPMENT SERV - ENG 850,000
(556,518)
- 293,482 TBD
Funding for this project to be considered in future budget years.
23 Cardiff Beach Living Shoreline Project CP16A CITY MANAGER
3,673,700
(3,521,173)
- 152,527 6/12022
The Coastal Zone Management staff And Engineering Division are working together
(Dune Restoration)
to study and fa the drainage problems in the next year. The Living Shoreline Project
will be studied and monitored for the next five years (2019— 2024). The project will
need to remain open throughout this period.
Artificial Turf Project completed in 2016. Additional funds for lighting design through
24 Leo Mullen Artificial Turf CP16B DEVELOPMENT SERV - ENG
1,087,600
(1,087,526)
- 74 Completed
2020. Project closed at 1 st quarter.
Funding was reallocated to other priority CIP& Project closed at l st quarter.
25 Beacon Beach Bluff Improvement Project P19A DEVELOPMENT SERV - ENG
0
Category Total 16,110,682 (11,535,801) (205,000) 4,369,882
2021 -03 -24 Item #08G Page 25 of 34
FY 2020 -21 YTD Capital Improvement Project Status Report - Mid -Year ATTACHMENT 6
2021 -03 -24 Item #08G Page 26 of 34
Anticipated
Project to Date
Fiscal Year to
Remaining
Completion
WPICIP
Project to Date Budget
Expenditures
Date Transfers or
Balance as of
Date
Project Title
No.
Responsible Department
as of 1213112020
as of 12131/2020
Returns (Out)/in
1213112020
(Month -Year)
Status
MOBILITY PROJECTS
26
Safe Rte. to Schools Program (City)
CS01E
DEVELOPMENT SERV - ENG
1,813,557
(1,366,763)
-
446,793
Ongoing
Master Program - ongoing.
27
Traffic Safety and Calming
CS02F
DEVELOPMENT SERV - ENG
616,165
(493,083)
123,082
Ongoing
Master Program - ongoing.
28
Traffic Signal Modifications
CS02G
DEVELOPMENT SERV - ENG
1,270,988
(637,036)
-
633,952
Ongoing
Master Program - ongoing.
29
North Coast Hwy 101 Streetscape
CSO4D
DEVELOPMENT SERV - ENG
15,513,635
(5,570,874)
165,645
10,108,405
Winter 2022
Construction of Phase 1 has begun and is expected to be completed in Summer
2022. Staff is reviewing options for Phase 2.
30
Santa Fe Dr Improvements
CS07B
DEVELOPMENT SERV - ENG
2,502,451
(2,041,512)
-
460,939
Completed
Phase I(North side and undergrounding ) is complete. Remaining unimproved
segments are now included in the Santa Fe Dr Corridor Improvements Project
(CS19E). Project closed at 1st quarter.
31
Devonshire Dr Traffic Calming
CS10G
DEVELOPMENT SERV - ENG
31,565
(31,565)
-
-
Completed
Council authorized the balance to be re- appropriated to other Tier 1 priority projects.
Project closed at 1st quarter.
32
La Costa Avenue Improvements
CS11C
DEVELOPMENT SERV - ENG
1,475,000
(155,044)
-
1,319,956
TBD
La Costa Avenue at North Coast Highway 101 was improved as a signalized
intersection (coordinated with Encinitas Beach Resort Improvements). Other
improvements include a traffic signal at La Costa and Vulcan as well as other
pedestrian improvements.
33
Encinitas Community Park (ECP)
CS12E
DEVELOPMENT SERV- ENG
38,000
-
-
38,000
TBD
City's financial contribution for traffic impacts.
Mitigation /Santa Fe @ Scripps
34
ECP Offsite Improvements
CS13C
DEVELOPMENT SERV - ENG
750,000
(563,876)
-
186,124
TBD
Master Project for future traffic mitigation costs.
35
ADA Curb Ramp Project
CS16C
DEVELOPMENT SERV - ENG
211,074
(40,106)
-
170,968
Ongoing
Master Project.
36
Verdi Rail Crossing (Formerly
CS16E
DEVELOPMENT SERV- ENG
1,896,274
(1,776,491)
(99,409)
20,374
8/26/2021
Previously titled "Montgomery Ave At -Grade Pedestrian Rail Crossing ". Final plans
Montgomery At -Grade Pedestrian
expected in early 2021. Construction timing is dependent upon funding availability.
Crossing)
Council authorized funds to be re- appropriated to other Tier 1 priority projects.
37
El Portal Pedestrian /Bike Underpass
CS16F
DEVELOPMENT SERV- ENG
9,004,456
(8,472,377)
580,000
1,112,079
9/1/2022
Construction is underway and Will be completed in Fall 2022.
Project
38
B Street Sidewalk Project
CS18G
DEVELOPMENT SERV - ENG
853,099
(710,336)
-
142,763
10/1/2020
Construction is complete. The NOC went to Council in October.
39
FY 2018 -19 Annual Street Overlay
CS19A
DEVELOPMENT SERV - ENG
2,772,975
(2,484,768)
(29,332)
258,876
Completed
Project split into two contracts- seals and overlay. Both contracts are complete and
NOCs have been filed. Project can be closed after Warranty Period expires June
2021
40
Morning Sun Drive Sidewalk
CS19B
DEVELOPMENT SERV - ENG
2,400,000
(1,572,182)
827,818
2/1/2021
Construction expected to be completed in March 2021.
41
Encinitas Blvd. Guardrail
CS19D
DEVELOPMENT SERV - ENG
161,391
(124,530)
36,861
Completed
Project can be closed. Project Completion Form was submitted.
Design contract was awarded in Spring 2020 and construction is expected to start in
42 Santa Fe Dr Corridor Improvements CS19E DEVELOPMENT SERV - ENG
3,118,171
(329,907)
- 2,788,264 Summer 2022
2021, pending funding.
43
N Hwy 101 NCTD Temp Parking
CS19F
PUBLIC WORKS
382,000
(376,674)
-
5,326
6/1/2020
Phase 1 completed Spring 2020.
Improvements
44
FY2019 -20 Annual Overlay
CS20A
DEVELOPMENT SERV -ENG
3,000,000
(366,989)
-
2,633,011
Spring 2021
Construction contract awarded October 2020. Construction in progress and is
expected to be completed in late Spring 2021.
(896)
-
2,983,846
Summer 2021
45 FY2020 -21 Annual Overlay CS21A DEVELOPMENT SERV - ENG 2,984,742
Council agenda item to reject all bids and re- advertise scheduled for January 2021.
Construction award expected early March 2021.
46
N. Vulcan Ave. Temp Parking Phase 11
CS21 B
DEVELOPMENT SERV - ENG
630,128
(3,879)
-
626,249
Spring 2021
Construction contract awarded September 2020. Construction is underway and is
expected to be completed in Spring 2021.
Category Total
51,425,672
27,118,890
616,904
24,923,686
2021 -03 -24 Item #08G Page 26 of 34
FY 2020 -21 YTD Capital Improvement Project Status Report - Mid -Year ATTACHMENT 6
2021 -03 -24 Item #08G Page 27 of 34
Anticipated
Project to Date
Fiscal Year to
Remaining
Completion
WPICIP
Project to Date Budget
Expenditures
Date Transfers or
Balance as of
Date
Project Title
No.
Responsible Department
as of 1213112020
as of 12131/2020
Returns (Out)/In
1213112020
(Month -Year)
Status
STORM RELATED PROJECTS
47
Emergency Repair Project- Highway 101
CX11 F
DEVELOPMENT SERV- ENG
872,746
(861,697)
11,049
Completed
Project is complete. Final reimbursement has been received. Project closed at 1st
South
quarter.
48
Emergency Repair Project - Hwy 101
CX16F
DEVELOPMENT SERV -ENG
112,512
(25,557)
86,955
7/1/2021
This is the five year monitoring associated with Project CX11 F(EmergencyRepair -
Monitoring
Highway 101 South). The five year monitoring will be completed in 2021.
49
Emergency Repair Project- Beacon's
CX20B
PARK & REC
28,380
(25,800)
2,580
Completed
Emergency repairs were completed in June 2020. Project closed at 1st quarter.
Beach Retaining Wall
Category Total
1,013,638
913,054
100,584
CAPITAL PROJECTS FUND (402)
50
Leucadia Flooding Issues
CD17A
DEVELOPMENT SERV - ENG
480,963
(480,103)
-
860
TBD
Project to install sumps and East Jason Street culvert. Twelve sump catch basins
have been completed. Jason Street culvert is at 100 % design. Additional funding is
required for construction.
51
Cottonwood Creek Basin Maintenance
CD20A
PUBLIC WORKS
200,000
(20,853)
179,147
6/30/2021
Consuftant hired for design and construction management.
52
ELLD -Zone H Lot 15 Recycled Water
CP17A
PARKS, REC AND CULTURAL
30,000
(8,859)
21,141
Complete
This is a joint project between the City of Encinitas, San Dieguito Water District, and
Conversion & Booster Pump Installation
ARTS
San Elijo JPA. The work is complete and the project final billing by SEJPA was
received in October 2020. The project will be closed at Mid-Year.
53
Public Art Pedestals
CP20A
PARKS, REC AND CULTURAL
33,750
(859)
32,891
Mar -21
City Council awarded the contract on September 23, 2020. Construction ofthe five
ARTS
pedestals is scheduled to begin in January 2021, and is anticipated to be complete in
the spring of 2021.
54
Senior Center Courtyard Improvements
CP21A
PARKS, REC AND CULTURAL
130,400
(72,355)
58,045
Mar -21
Project involves demolition and debris removal, courtyard construction at the
ARTS
Encinitas Senior Center identified in the Bid Set supplied by RRM Design, the
purchase and installation of outdoor fitness equipment, and the purchase and
assembly of patio furniture.
55
Birmingham Drive - Complete Streets
CS17B
DEVELOPMENT SERV - ENG
1,005,413
(843,822)
-
161,591
TBD
Design in progress. Easement /ROW acquisition and permit review in progress.
SDG &E Undergrounding design completion delayed from November 2019 to Fall
2020. Undergrounding is not currently funded. Council authorized funds be
reappropriated to other Tier 1 priority projects.
56
Safe Routes to School Cardiff School
CS17C
DEVELOPMENT SERV - ENG
353,422
(342,408)
-
11,014
Completed
The MacKinnon Avenue and Montgomery Avenue sidewalks were completed in
District
2018. In June 2020, the City Council authorized the majority ofthe balance to be re-
appropriated to other Tier 1 priority projects. Project closed at 1st quarter.
57
Hwy101 Pedestrian Crosvng(Diana St)
CS17E
DEVELOPMENT SERV -ENG
323,000
(7,250)
-
315,750
Summer 2021
The crossing will be completed simultaneously with Leucadia Streetscape - Phase 1.
Anticipate construction in Spring or Summer 2021.
58
Street Light & Traffic Signal Replacements CS17G
DEVELOPMENT SERV - ENG
340,000
(237,205)
-
102,795
Ongoing
Master program to replace street lights and traffic signals that are knocked down.
59
Street Light Conversion Project
CS17H
DEVELOPMENT SERV - ENG
760,500
(39,597)
720,903
12/31/2021
Design is anticipated to be completed by the end of January.
60
Leucadia Blvd Roundabout at Hygeia
CS18B
DEVELOPMENT SERV - ENG
3,746,234
(468,042)
(375,000)
2,903,192
Jul -21
Project 100% design completed May 2020. Utility relocations will be needed to
address elevation changes in the road profile. Additional funding will be required for
construction.
61
Springwood Sidewalks
CS18C
DEVELOPMENT SERV - ENG
777,158
(773,365)
-
3,794
Completed
Construction completed in August 2018. Notice of Completion (NOC) was approved
by Council on October 24, 2018. Project Completion Form submitted on 2 -18 -2020.
Project closure postponed due to additional repair work. Project closed at 1 st
quarter.
Master project for general striping improvements.
62 Installation oflnnovative Bike Lane CS18D DEVELOPMENT SERV -ENG
175,000
(98,203)
- 76,797
Ongoing
Treatment
63
General Mobility Improvements
CS18E
DEVELOPMENT SERV- ENG
1,361,109
(662,648)
-
698,461
Ongoing
Master Project for general mobility improvements. Council authorized funds be
reappropriated to other Tier 1 priority projects.
Olivenhain Municipal Water District incorporated the City's striping design into their
64 El Camino Mobility Striping Improvements CS20B DEVELOPMENT SERV - ENG
486,722
(471,840)
- 14,882 12/31/2020
plans which are currently in construction. Striping will occur in Nov /Dec 2020.
65
Balour Dr. Corridor Improvements
CS20C
DEVELOPMENT SERV - ENG
350,000
(36,208)
-
313,792
TBD
The striping and active transportation enhancements were completed in Oct 2019
and the traffic signal at Balour and Santa Fe will be coordinated with the Santa Fe
Corridor Projects. Council authorized funds be reappropriated to other Tier 1 priority
projects.
66
Mackinnon ADA Sidewalk Project
CS20D
DEVELOPMENT SERV - ENG
550,000
57,213
492,787
Fall 2021
Staffrecommends all bids to be rejected and project put out to bid again.
2021 -03 -24 Item #08G Page 27 of 34
FY 2020 -21 YTD Capital Improvement Project Status Report - Mid -Year ATTACHMENT 6
Anticipated
Project to Date Fiscal Year to Remaining Completion
WPICIP Project to Date Budget Expenditures Date Transfers or Balance as of Date
Project Title No. Responsible Department as of 1213112020 as of 12131/2020 Returns (Out)/In 1213112020 (Month -Year)
Status
CAPITAL PROJECTS FUND (402)
Continued
67 S. Coast Hwy 101 Safety & Mobility CS20E DEVELOPMENT SERV - ENG
931,292
(958,208)
29,332 2,417 10/14/2020
Construction was completed on 9 /4/ 2020. The NOC went to Council in October
2020.
The funds for the Santa Fe Drive SDA Frontage Improvements were transferred to
68 Santa Fe Drive SDA Frontage Improve CS20F DEVELOPMENT SERV - ENG
891,640
-
(891,640) - N/A
the Santa Fe Drive Corridor Improvement Project (CS1 BE) in 2020. The project
closure form was submitted 9/3/2020.
69 El Camino Real -Z Crossing CS20G DEVELOPMENT SERV - ENG
517,600
-
- 517,600 TBD
Design plans complete. Project will be constructed after OMWD Pipeline Project is
complete.
The crossing will be completed simultaneously with Leucadia Streetscape - Phase 1.
70 N. Coast Hwy 101 Pedestrian Beacon CS20H DEVELOPMENT SERV - ENG
490,100
(250)
- 489,850 Summer 2021
Anticipate construction in Spring to Summer 2021.
71 Climate Action Plan - Mitigation Measures WC17A CITY MANAGER -
350,360
(175,212)
- 175,148 Ongoing
CAP update adopted by Council on 11/18/2020. CAP Update revised some
ENVIRONMENTAL SERVICES
es that require building ordinances. Draft ordinances being prepared and
public input process developed. CivicSpark Fellow prepared annual report and
public outreach. Location selection, purchase and installation of bike racks in
process
72 Vulcan &San Elijo Active Transportation WC17B DEVELOPMENT SERV- ENG
100,000
(10,279)
- 89,721 On hold
Study on hold.
Improvement Study
73 Specific Plan Amendment - Leo Mullen WC17C DEVELOPMENT SERVICES-
-
-
- - TBD
Planning requested a baseline assessment ofthe temporary lighting, which is
Sports Park Lighting(ERSP) PLANNING
expected from the consultant. An environmental determination can then be made to
move forward with the SPA. Project funding was re- appropriated to the Tier 1 priority
projects (including Leucadia Streetscape) in June 2020. The Parks, Recreation and
Cultural Arts department would like to keep this project open.
74 800 MHz Radio Upgrades WC18A FIRE
435,793
(193,090)
- 242,703 FY 2021 -22
Three years of radio purchase completed and grant reimbursements received. In
process of purchasing radios scheduled in the fourth year
75 Assessment of Fair Housing WC18B DEVELOPMENT SERVICES-
50,000
(4,688)
- 45,312 Completed
Program participants including Housing Authorities and recipients of Community
PLANNING
Development Block Grant program funds are required to take actions to affirmatively
further fair housing choice.
The City (along with all San Diego County jurisdictions) updated the (San Diego
Regional) Analysis of Impediments. The work commenced in August 2019 and was
completed June 2020. The Analysis of Impediments was adopted by the City Council
in June 2020. Project closed at 1 st quarter.
76 Affordable Housing Acquisition WC18C DEVELOPMENT SERVICES-
1,435,476
-
- 1,435,476 Ongoing
On March 22, 2017, the Encinitas Housing Authority Board directed staffto develop
PLANNING
a strategy for acquisition of units using the City's in -lieu fees (Affordable Housing
Fund). Part ofthis strategy includes appropriating the available fund balance in the In
Lieu Fees fund for the purpose of purchasing affordable housing within the City of
Encinitas, when it becomes available and it is the City's desire to purchase. This
effort has since been expanded and extended to include a strategy for use of City
Affordable Housing funds. This strategy will prioritize the use of City funds in
achieving the City's housing goals and needs, including new construction, acquisition
and rehabilitation.
77 Pacific Pines Maintenance Schedule WC18D DEVELOPMENT SERVICES-
84,110
(41,064)
- 43,046 Ongoing
In 2003, the Encinitas Housing Authority acquired 16 condo units at Pacific Pines to
PLANNING
preserve affordable housing for low- income households. Since 2003, maintenance
has been completed on an as- needed basis. In 2016, a replacement study was done
to anticipate major needs over 20 years. Reserve funds are budgeted according to
the study, in order to implement maintenance. Many units have been updated with
new carpet, painting, and appliances. Staff is in regular communication with property
management regarding use ofthe replacement funds.
2021 -03 -24 Item #08G Page 28 of 34
FY 2020 -21 YTD Capital Improvement Project Status Report - Mid -Year ATTACHMENT 6
2021 -03 -24 Item #08G Page 29 of 34
Anticipated
Project to Date
Fiscal Year to
Remaining
Completion
WPICIP
Project to Date Budget
Expenditures
Date Transfers or
Balance as of
Date
Project Title
No.
Responsible Department
as of 1213112020
as of 12131/2020
Returns (Out)/In
1213112020
(Month -Year)
Status
CAPITAL PROJECTS FUND (402)
Continued
78
Tech Infrastructure Replacement
WC18E
INFORMATION TECHNOLOGY
1,625,493
(858,379)
-
767,114
Ongoing
This project includes replacement ofend of life hardware including servers and
networking equipment; implementation of infrastructure management tools to
enhance business process automation; digital infrastructure security; disaster
recovery; and certain software enhancements and implementations. Current status:
Implemented telecommuting infrastructure for all supported agencies; Completed
migration of Disaster Recovery to a location that is more than 50 miles from City Hall;
Implemented enhanced security for SDWD per DHS recommendations; In Process:
VOIP phone system replacement project; Moonlight Beach Safety Center
enhancements including cameras; and a citywide printer replacement project.
79
ADA/Section 504 Update of Self
WC18F
CITY MANAGER - RISK
75,000
-
-
75,000
Ayr -21
Update of City's Self- Evaluation and Transition plan as mandated by Federal
Evaluation
MANAGEMENT
regulations.
80
Broadband Master Planning
WC20A
INFORMATION TECHNOLOGY
-
-
-
-
TBD
Funding originally intended for a city-wide EV charging station study. Staff is
evaluating the need for a study at this time and Will return to Council with options
including opportunities for installation. Council authored funds be reappropriated to
other Tier 1 priority projects.
81
Electric Vehicle Charging Station
WC20B
CITY MANAGER -
50,000
-
50,000
TBD
EV Charging Station Master Plan to be developed in 2021. The Master Plan will
ENVIRONMENTAL SERVICES
ssist in building an efficient network of EV charging locations and improve
opportunities for securing grants.
82
Vulcan Ave. Traffic Calming
WC20C
DEVELOPMENT SERV - ENG
100,000
-
100,000
TBD
Evaluation and design in process for restriping Vulcan from Encinitas Blvd. to La
Costa Ave.
83
Local Roadway Safety Plan
WC20E
DEVELOPMENT SE RV -ENG
80,000
-
80,000
Feb -22
Th e contract for the study was approved by council in February 2021 and will take
approximately one year to complete.
84
Storm Capture and Reuse Study
WD17A
DEVELOPMENT SERV - ENG
100,000
(55,554)
-
44,446
Completed
Dokken prepared a Preliminary Engineering Report studying storm water capture at
Leucadia Roadside Park. The task is complete. Flooding here was also evaluated
as part ofthe Leucadia Watershed study and a solution may be incorporated into the
Leucadia Streetscape project.
Category Total
18,420,535
6,917,553
1,237,308
10,265,674
FACILITY MAINTENANCE PROJECTS
FUND (403)
85
Civic Center Improvements
CF16A
PUBLICWORKS
2,024,077
(647,081)
-
1,376,996
Ongoing
Architectural firm completing plans for Phase 2. Phase 2 to include exterior work
(painting, courtyard rehab, and monument sign replacement) and is anticipated to
begin Spring 2021.
86
Fire Stations Improvements
CF16B
PUBLIC WORKS
581,577
(274,251)
307,326
Ongoing
Annual improvements project.
87
Public Works Facility Improvements
CF16D
PUBLIC WORKS
825,851
(489,987)
(60,000)
275,864
Ongoing
Annual improvements project. Exterior painting anticipated to be completed in FY21.
88
ADA Facilities Compliance
CF16E
PUBLIC WORKS/RISK
100,000
-
-
100,000
Ongoing
Reserve funding for emergency ADA projects that are not in the City's current ADA
Transition Plan. Anticipate using some ofthe funds in FY 2020-21 for a consultant to
ssist with a public outreach in preparation for the update of the Self- Evaluation and
Transition plans.
89
Library Improvements
CF16F
PUBLIC WORKS
371,000
(235,972)
-
135,028
Ongoing
Annual improvements project.
90
ADA Parking Lot Upgrades
CF18A
PARKS, REC AND CULTURAL
435,000
(291,171)
-
143,829
Ongoing
On September 11, 2013, the City adopted Resolution 2013 -41, the Transition and
ARTS
Self Evaluation Plans Under the Americans with Disabilities Act (ADA) and Section
504 ofthe Rehabilitation Act of 1973, and directed staffto complete the funded CIP
projects as previously approved by the City Council at the June 12, 2013 meeting.
Rem #20 ofthe Transition Plan identifies several City parking lots in need of
upgrades for compliance. Construction began in October and was completed in
December 2019. A CASP report was completed for Glen Park and a cost estimate
for upgrades should be completed by Spring 2021.
91
Community Center Improvements
CF18B
PUBLIC WORKS/PARKS, REC
551,533
(49,384)
502,149
Ongoing
Lighting project combined with annual general improvements. City Council awarded
AND CULTURAL ARTS
the contract on October 28, 2020. The lighting project is anticipated to be completed
in fourth quarter of FY 2020 -21.
92
Lifeguard Facility Improvements
CF20A
PUBLIC WORKS
185,000
(12,200)
-
172,800
Ongoing
Annual improvements project. Improvements anticipated to begin FY 2021.
93
Fire Station #1 Water Remediation
CF20B
PUBLIC WORKS
555,092
(555,092)
-
Completed
Work completed August 2020.
94
City Hall Renovations - Phase One
CF20C
PUBLIC WORKS
975,423
(930,062)
60,000
105,361
Jan 21
Phase One completed January 2021. Notice of Completion filedwith County.
95
Pacific View Improvements
CF20D
PUBLICWORKS
24,566
(10,188)
14,378
Ongoing
Security upgrades completed January 2021. Projectwill capture subsequent
improvements to the Pacific View School site.
Category Total
6,629,119
3 495 388
-
3,133,731
2021 -03 -24 Item #08G Page 29 of 34
FY 2020 -21 YTD Capital Improvement Project Status Report - Mid -Year ATTACHMENT 6
Anticipated
Project to Date Fiscal Year to Remaining Completion
WPICIP Project to Date Budget Expenditures Date Transfers or Balance as of Date
Project Title No. Responsible Department as of 1213112020 as of 12131/2020 Returns (Out)/In 1213112020 (Month -Year)
Status
CONSULTANT SERVICES & STUDIES
(WORK PROJECTS)
96 ACOE Shoreline Protection Study WB06A CITY MANAGER - COASTAL
1,420,951
(1,181,202)
- 239,749 Ongoing
These are funds set aside for the Coastal Storm Damage Reduction Project, also
ZONE
known as the Army Corps Project. It is currently in development by the Army Corps
of Engineers, in consultation with the City. Additional beach counters to be
purchased for a more robust data count.
Sand replenishment will continue as sand is available and three opportunities have
97 SCOU P -Sand Compatibility Opportunistic WB08C CITY MANAGER - COASTAL
1,155,962
(741,678)
- 414,284 Ongoing
Use Program ZONE
been identified over the next fiscal year
98 TMDL Compliance Program WB11A PUBLIC WORKS-
856,171
(708,410)
- 147,761 Ongoing
The Carlsbad Watershed Water Quality Improvement Program (WQIP) was
STORMWATER
approved by the San Diego Regional Water Quality Control Board in November
2016, and includes obligations to meet compliance standards defined by a Total
Maximum Daily Load (TMDL). Ongoing implementation of WQIP strategies to
achieve water quality standards at the Cottonwood Creek Outfall at Moonlight Beach
Will be ongoing and includes extensive water quality monitoring and annual reporting.
99 Beach Habitat Study WB16A CITY MANAGER - COASTAL
230,000
(73,673)
- 156,327 Ongoing
These studies were and will be conducted for the Coastal Bluff Vegetation
ZONE
Management Guide (still in the planning process). Additionally, the Living Shoreline
monitoring continues until 2024. The monitoring is specifically paid for through the
Beach Habitat Study work program.
The project includes the removal ofinvavve plant species, native plant revegetation,
100 Enhancement of Native Habitats in San WB16B PUBLICWORKS-
206,393
(136,779)
- 69,614 Jul -21
Elijo Lagoon Ecological Reserve Project STORMWATER
and habitat enhancements throughout the San Elijo Lagoon Ecological Reserve.
This 5-year project was formally extended for an additional year in 2020, with a new
final project completion date of July 15, 2021.
101 Coastal Storm Damage Reduction Project WB16C CITY MANAGER - COASTAL
950,000
(107,700)
- 842,300 Ongoing
Congress has approved the Water Resource Development Act (WRDA )which
ZONE
places this project on a federal appropriation list for future funding. The Corps is
waiting on federal funds to begin the Design Agreement and Pre - Construction and
Engineering and Design (PED) phase. This is a 50 year project.
102 Facade Improvement Program WC97F CITY MANAGER
266,786
(227,785)
- 39,000 Completed
On June 7, 2017, Council amended the budget$66Kto pay remaining outstanding
applications. In June, 2017, The Cardiff strip mall project received $15K grant. In
November 2017, Moonlight Marketplace received a $45K grant. Encinitas Village
Square had the remaining outstanding application for $39,000, however, they are
now in program default. They were finished with the project when Council approved
the budget amendment, and had 12 months to process their Facade Grant claim. As
of 10/25/18, it has been 16 months. Encinitas Chamber of Commerce was notified
verbally ofthe default, but have had no luck in contacting the corporate owners.
Note: the Chamber of Commerce was their proponent, but have given up trying to
contact the owner. Recommend closing out the program and transferring the funds
back to the unallocated balance ofthe General Fund. The burden is on the applicant
to comply, not on the City.
103 GIS Basemap Updates and WC01A INFORMATION TECHNOLOGY
799,600
(690,285)
- 109,316 Ongoing
This project includes GIS basemap data updates and GIS application migrations.
Enhancements
Previously, an ortho (i.e. aerial photo) project with a regional consortium was to be
completed approximately every 2 -3 years, but this acquisition has recently
transitioned to a subscription model which will be funded going forward in ITs
operating budget. Current status: Outdated GIS web apps have been migrated to a
cu rent technology platform and are available internally to staff and externally to the
public. Aerial photography has been transitioned to a subscription service. A contract
for as- needed GIS services is being reviewed to work on a variety of basemap
updates, such as easements and as- builts. Council authorized funds be
reappropriated to other Tier 1 priority projects.
104 Open Space Mgmt. Plan WC08K DEVELOPMENT SERVICES-
51,067
(40,992)
- 10,076 Ongoing
This began as a component ofthe Multiple Habitat Conservation Program(MHCP)
PLANNING
Subarea Plan. However, due to high costs relative to benefits, the City did not
pursue the Open Space Management Plan (OSMP), but instead developed the
Encinitas Habitat Stewardship Program. No future funding is requested for the
OSMP. Ofthe $10,075 remaining, $576.40 is general fund money. The other
$9,499.30 is the remaining balance of a NCCP Planning grant from U.S. Fish and
Wildlife Service.
2021 -03 -24 Item #08G Page 30 of 34
FY 2020 -21 YTD Capital Improvement Project Status Report - Mid -Year ATTACHMENT 6
Anticipated
Project to Date Fiscal Year to Remaining Completion
WPICIP Project to Date Budget Expenditures Date Transfers or Balance as of Date
Project Title No. Responsible Department as of 1213112020 as of 12131/2020 Returns (OUt)Iln 1213112020 (Month -Year)
Status
CONSULTANT SERVICES & STUDIES
(WORK PROJECTS) Continued
105 Citywide Flood and Channel Maintenance WC09D TBD 425,000
(177,173)
- 247,827 Ongoing
City pursuing a citywide programmatic permitting and ongoing maintenance activities
Permitting Program
of storm water and flood control systems. Identification and validation of city-owned
facilities has been completed. Coordination with environmental resource agencies is
planned in the next year and will include the Cottonwood Creek and La Costa Basins
through separate planning and design projects. Currently, maintenance and
anticipated mitigation costs are undefined, and the project remains ongoing.
106 Technology Replacement Project WC10A INFORMATION TECHNOLOGY 2,039,587
(1,905,511)
- 134,076 Complete
This project replaces end-of life hardware and equipment and funds upgrades to
softwaretapplications. Project closed at 1st quarter.
107 Fees and Other Studies WC10B FINANCE 199,060
(152,845)
- 46,215 Ongoing
As needed for special finance studies.
108 Encinitas Habitat Stewardship Program WC11A PARKS, REC AND CULTURAL 217,941
(126,716)
- 91,225 Ongoing
An initial assessment report to prioritize properties /projects for cleanup of City owned
(Early Mufti- Habitat Conservation Plan ARTS
habitat property was presented to Council in September 2015. Council directed
Implementation)
Environmental Commission (EC) review. EC reviewed report on 1/14/16 and
established a subcommittee for further review. The EC Subcommittee presented
their recommendations to the EC on 10/13/2016 which were accepted by the EC for
final consideration and recommendation to Council. The Assessment Report was
nsidered by the City Council on May 8, 2019, at which time the Council directed
staff to implement the EHSP pursuant to the recommendation specified in the Site
Assessment Report. On February 26, 2020, City Council authorized the City
Manager to execute an agreement with San Diego Botanic Garden for
implementation ofthe Habitat Stewardship Program. Work has begun on the EHSP
but has been delayed due to COVID -19 and volunteer recruitment. Estimated
completion for priority areas is Spring 2022.
109 Governmental /Educational Access Project- WC12C INFORMATION TECHNOLOGY 2,385,646
(1,071,763)
- 1,313,883 Ongoing
This project includes audio visual (AV) upgrades and replacements to public meeting
Equipment Update
rooms at City Hall, the Community Center, and other City-owned facilities; build -out
ofthe Cfty's I -Net infrastructure; and video library creation. Current status: AV and
broadcast system upgrades to the Council Chambers, Fire Station 5, and several
City hall meeting rooms are currently in progress.
110 SAFE Funding WC13B DEVELOPMENT SERV - ENG 222,446
(187,606)
- 34,840 Ongoing
Master Project. The Traffic Operations Center was completed in Summer 2017.
Remaining funds are limited to specific traffic related expenditures.
111 Cityworks Server WC14A INFORMATION TECHNOLOGY 108,000
(106,380)
- 1,620 Complete
This project includes upgrades and enhancements to the City's current asset
management system software. Council authorized funds be reappropriated to other
Ter 1 priority projects. Project closed at 1 st quarter.
112 Housing Element Update WC14B DEVELOPMENT SERVICES- 2,334,231
(2,054,054)
- 280,177 Spring 2021
To make adequate provisions for the housing needs ofall income levels,a
PLANNING
jurisdiction must identify adequate sites with the appropriate zoning in place. Where
the element does not demonstrate appropriately zoned sites sufficient to
accommodate the regional housing need (RHNA) by income level, a program must
be cluded to identify sites that can be developed within the planning period.
The 5th Cycle Housing Element was certified by HCD on October 8, 2019.
Transferred $650,000 to the Leucadia Roundabout at Hygeia project (CS18B) in May
2020. Contract for 6th Cycle Housing Element approved September 18, 2019. Work
has commenced. Public meetings were held in November 2019 and February 2020,
with ajoint PC /CC public meeting in December 2019. Submitted draft to HCD for 60-
day review June 2020. Certification of 6th Cycle Housing Element by HCD required
by April 30, 2021.
2021 -03 -24 Item #08G Page 31 of 34
FY 2020 -21 YTD Capital Improvement Project Status Report - Mid -Year ATTACHMENT 6
Anticipated
Project to Date Fiscal Year to Remaining Completion
WPICIP Project to Date Budget Expenditures Date Transfers or Balance as of Date
Project Title No. Responsible Department as of 1213112020 as of 12131/2020 Returns (Out)/In 1213112020 (Month -Year)
Status
CONSULTANT SERVICES & STUDIES
(WORK PROJECTS) Continued
113 Rail Corridor Vision WC15A DEVELOPMENT SERVICES -
617,927
(532,892)
- 85,035 Winter 2020
Caltrans Grant awarded ($175K) in March 2015. WSP USA, Inc. (formerly Parsons
PLANNING
Brinckerhoff) is project consultant. Project related work was incorporated into a
consolidated study approach called the "Coastal Mobility and Livability Study ".
Additional funding of $34,200 was approved at first quarter of FY16 -17. Another
$64,000 was approved in Feb. for work on the Verdi crossing and another $232,227
s added for Quiet Zone analysis. Additional expenditures authorized 9272017,
within the existing budget (beyond scope of contract), in a not - to-exceed amount of
$10,000 to allow for consultant preparation and attendance at additional meetings.
Final draft approved by Council on 2/142018. Final grant reimbursement and
documentation submittal completed by April 30, 2018. Quiet Zone analysis
completed 9/19/19. Project is complete, but still needs to be presented to City
Council for final adoption at a future date TBD.
114 Active Transportation Plan WC15B DEVELOPMENT SERVICES-
86,400
(82,147)
- 4,253 Complete
Contract awarded to KTU +A. Project related work was incorporated into
PLANNING
consolidated study approach called the "Coastal Mobility and Livability Study ".
Council approved the ATP on August 22, 2018 and Council directed staffto pursue
grant funding regarding ATP implementation. The grant was not approved and
Council did not provide funding for the implementation plan. Staff reapplied for the
grant in October 2019 and received notification of grant award in June 2020. A new
project was created in FY20 -21 for the Encinitas Modal Alternatives Project (MAP)
Implementation Plan (WC21A). Project closed at 1st quarter.
115 Update lnclusionary Ordinance WC15E DEVELOPMENT SERVICES-
179,290
(174,884)
- 4,406 Winter 2020
Direction and funding was given in May 2014 for staffto update the City's
PLANNING
lnclusionary Housing Ordinance to better address the need for affordable units
reserved in new development projects. Revised Ordinance, based on Council
direction from workshop, was approved on August 8, 2018. Local Coastal Plan
Amendment (LCPA) submitted to CA Coastal Commission on 828/18 and was
approved on March 7, 2019. Council also directed staffto prepare a nexus study,
gap analysis, and economic feasibility study to evaluate further opportunities for
affordable housing. Preliminary results ofthe economic feasibility study presented to
Council on 9262018. Based on Council direction, the preliminary results were
presented to PC for consideration on 10/92018. PC recommended further studies
and to complete all studies at once in order to consider all the results at the same
time. On October 24, 2018, Council authorized additional analysis as recommended
by PC. Studies were presented to City Council and PC in December 2019. Staffwill
be presenting revised Ordinance to PC in Fall 2020. Project funding in the amount o
$100,211 was re- appropriated to the Tier 1 priority projects (including Leucadia
Streetscape) in June 2020.
116 Tyler Enterprise (formerly Enterprise WC16A INFORMATION TECHNOLOGY
584,753
(420,280)
- 164,473 Ongoing
This project funds Tyler Enterprise- the core backbone of the City's business
Workfiow Management (EnerGov))
systems: Enterprise Resource Planning (Munis Financials); Enterprise Workflow
Management (EnerGov); Request tracking and problem reporting (Tyler 311); and
Business reporting and dashboards (Tyler HUB), collectively, Financial Application
Suite, Human Resources, Payroll, Content Management, Utility Billing, Plans and
Permitting, electronic plan review (eReviews), Inspections, Request Management,
Code Enforcement, Hub dashboard, the online Customer Self Service (CSS portal)
and Facilities WO management (EAM). Current status: Went live with facilities WO
management and HUB dashboard. Al Development Services business processes
have been migrated off of H.T.E. rolled out an initial HUB Page for all EnerGov
uses. Focus on data migration prep for legacy data to be downloaded from the
mainframe and made available in EnerGov (legacy data conversion).
2021 -03 -24 Item #08G Page 32 of 34
FY 2020 -21 YTD Capital Improvement Project Status Report - Mid -Year ATTACHMENT 6
Anticipated
Project to Date Fiscal Year to Remaining Completion
WPICIP Project to Date Budget Expenditures Date Transfers or Balance as of Date
Project Title No. Responsible Department as of 1213112020 as of 12131/2020 Returns (Out)/In 1213112020 (Month -Year)
Status
CONSULTANT SERVICES & STUDIES
(WORK PROJECTS) Continued
117 Mobile Workforce WC16C INFORMATION TECHNOLOGY 95,000
(80,514)
- 14,486 Complete
This project consolidates mobile hardware (primarily iPads) for all City departments.
This will allow relevant staffto access mobile applications applicable to their duties
and related to one or more ofthe City's business systems which include but are not
limited to: enterprise workflow management (EnerGov), public safety, work
orderfinspection management, and data collection /updates on City-owned or
maintained assets and infrastructure. Project closed at 1st quarter.
118 Circulation Element of General Plan WCi 6D DEVELOPMENT SERVICES 600,000
-
- 600,000 June 2022
The Coastal Mobility and Livability Study(CMLS) and associated implementation
PLANNING
plans will be used as a foundation for the preparation ofthe Circulation Element
Update ofthe General Plan. The Update will be a joint effort with the Planning and
Traffic Divisions. Based on funding the project will start in Fall 2020. Another
$290,000 of General Fund money was added to the project.
119 El Camino Real Streetscape Study WC19A DEVELOPMENT SERV - ENG 250,000
-
- 250,000 TBD
Study is on hold.
120 Artistic Elements- F5 Undercrossing WC19B PARKS, REC AND CULTURAL 192,567
(36,143)
- 156,424 Dec -21
This City Council approved project includes mosaic art designs for the 1-5
ARTS
Undercrossing at Santa Fe have been selected by Council. Artists are working on
the art designs and installation is complete and finishing touches are anticipated to
be complete in third quarter of FY 2020-21.
The 1 -5 undercrossing widening at Encinitas Blvd. was completed in summer 2020.
The original RFP for this project closed on August 5, 2020. Staffwill reissue the RFP
on September 3, 2020 and that RFP will close on October 5, 2020. Award ofthe
project will go to City Council on February 17, 2021. The mosaic project for this
location is anticipated to be completed by December 31, 2021.
121 Consolidated Plan(CDBG Program) WC19C DEVELOPMENTSERV- 50,000
(27,090)
(20,000) 2,910 Complete
The U.S. Department of Housing and Urban Development requires jurisdictions that
PLANNING
receive Office of Community Development and Planning funds to prepare a
Consolidated Plan. The budgeted funds were used to prepare the plan, which
included technical assistance, data analysis and input, and community outreach.
The five -year plan covers the period of July 1, 2020 to June 30, 2025. The work is
being coordinated through the County of San Diego. An RFP was released and
LeSar Development Consultants was selected. The Consolidated Plan was adopted
on April 22, 2020, and was submitted to HUD. Transferred $20,000 to MAP
Encinitas (WC21A). Project closed at 1 st quarter.
122 Rail Corridor "Cross Connect" WC1 BD DEVELOPMENT SERV- 300,000
(267,195)
(30,000) 2,805 December 2020
Funded through an FY 2018 -2019 Caltrans Sustainable Communities Transportation
Implementation PLANNING
Planning Grant ($210,000 grant; $40,000 match; $50,000 General Fund). Objective
is to develop a feasibility study and implementation plan for connecting bike and ped
transportation modes across the Rail Corridor. Building upon the recently approved
RCVS and ATP, through public outreach efforts, crossing locations and types and
connector projects Will be defined, resulting in 20 concept plans and cost estimates
(10 crossings and 10 connectors). WSP, Inc. retained for professional services.
Project kick -off occurred in March 2019. Workshop #1 held on May 20, 2019. Survey
complete. Draft concept plans prepared for Workshop #2 held on January 30, 2020.
On -line open house was also available through February 29, 2020. Consultant
compiling public input. Transferred $30,000 to MAP Encinitas (WC21A) project.
123 Housing Update Implementation (SB2 WC20D DEVELOPMENT SERVICES- 310,000
(60,765)
- 249,235 June 2023
Resolution 2013111 was approved by Council on December 18, 2019, amending
Grant) PLANNING
the FY19-20 adopted budget and authoring the HCD SB2 Planning Grant of
$310,000. Grant funds will be used to implement the programs in the 2019 Housing
Element related to amending the Zoning Ordinance to make design standards more
objective and to expedite affordable housing projects. Contract awarded February
2020. Project has commenced.
124 Modal Alternatives Program (MAP) WC21A DEVELOPMENT SERVICES- 200,000
-
50,000 250,000 June 2023
Project was created in FY20 -21. City received grant funding in the amount of
Encinitas PLANNING
$200,000 and matched with another $50,000 of General Funds on August 12, 2020.
RFP Will be released in winter 2020.
2021 -03 -24 Item #08G Page 33 of 34
FY 2020 -21 YTD Capital Improvement Project Status Report - Mid -Year ATTACHMENT 6
2021 -03 -24 Item #08G Page 34 of 34
Anticipated
Project to Date
Fiscal Year to Remaining
Completion
WPICIP
Project to Date Budget
Expenditures
Date Transfers or Balance as of
Date
Project Title
No.
Responsible Department
as of 1213112020
as of 12131/2020
Returns (Out)/In 1213112020
(Month -Year)
Status
CONSULTANT SERVICES & STUDIES
(WORK PROJECTS) Continued
125 El Camino Corridor Specific Plan
WC21B
DEVELOPMENT SERVICES-
300,000
300,000
The LEAP Grant funding awarded to the Citywill help to facilitate the development
PLANNING
and implementation ofthe El Camino Real Corridor Specific Plan and the Housing
Element.
126 Cottonwood Creek Runoff Plan
WD02A
PUBLIC WORKS-
41,575
(40,144)
- 1,431
TBD
Grant ( settlement) funded project awarded by the RWQCB to address water quality
STORMWATER
issues sciated with Cottonwood Creek. Remaining funding could be used for
a ucation and outreach related to Prop 84 projects.
127 Orpheus Drainage Project (was South
WD16A
DEVELOPMENT SERV - ENG
357,239
(355,785)
- 1,454
TBD
Scope shifted to Orpheus Avenue Drainage Project. Project design is at 90% and
Leucadia/Vulcan Ave Storm Drain Project)
project is currently on hold. Additional funding for construction is needed.
128 Leucadia Watershed Master Plan
WD1 BE
DEVELOPMENT SERVICES-
583,000
(364,914)
- 218,086
71/2021
The first draft ofthe Leucadia Watershed Master Plan is expected to be completed in
ENGINEERING
March /April 2021.
129 Green Building Incentive Program
WF10A
DEVELOPMENT SERVICES-
44,000
(30,200)
- 13,800
Ongoing
The Green Building Incentive Program encourages "green" construction techniques
PLANNING
by providing funds to assist applicants that build "green" Projects that propose and
achieve certification through the Build It Green Green Point Rated program or the
U.S. Green Building Council's LEED program would be provided up to $2,000 in
reimbursement per application to assist with costs of providing "green" building
measures utilized to achieve certification, as well as expedited permit processing.
The Council adopted an Environmental Policy on October 8, 2008 that included a
requirement to ensure green building practices in all public and private development
and funded the project beginning FY2010. The $20,000 annual allocation for this
project was incorporated into the operating budget during the two-year cycle for FY15
16 and FY16 -17. In FY17 -18, that amount was reduced to $10,000 per year. Any
remaining funding in this project budget must stay in place in order to cover
applcations that are already in process.
130 Pacific View Consultant Services
WF15A
CITY MANAGER - RISK
100,000
(70,538)
- 29,462
Ongoing
A Right of Entry (ROE) Agreement was executed in July 2016. An amendment to the
MANAGEMENT
ROE Agreement was approved by Council on November 2018 for an additional year
to allow more time to complete the permit process (entitlements) with the
Development Services Department. The ROE Agreement expired in November 2019
and was not renewed. The Exclusive Negotiating Agreement is still in effect.
131 Emergency Generators Fire St 1 & 3
WF20A
PUBLIC SAFETY -FIRE, PW
- -
Oct -22
City was awarded a Cal OES grant in the amount of $129,000 to replace emergency
generators at Fire Stations 1 and 3. Bids anticipated to be solicited early 2021.
Category Total
18,760,591
12,234,044
6,526,547
Capital and Work Pro'ect Total
146,931,000
75 763 208
(991,049) 70,176,743
2021 -03 -24 Item #08G Page 34 of 34