2021-02-10 Item 08F First Quarter Budget Report and Proposed AmendmentsMEETING DATE:
PREPARED BY
DEPARTMENT:
SUBJECT:
AGENDA REPORT
City Council
February 10, 2021
Tom Gallup, Assistant DEPT. DIRECTOR: Teresa S. McBroome
Director of Finance
Finance CITY MANAGER: Pamela Antil
Fiscal Year 2020 -21 First Quarter Budget Status Report and Proposed Budget Amendments
RECOMMENDED ACTION:
Staff recommends that City Council takes the following actions:
1. Receive and file the Fiscal Year 2020 -21 First Quarter Budget Status Report; and
2. Adopt Resolution No. 2021 -09 titled "A Resolution of the City Council of the City of
Encinitas Amending the Fiscal Year 2020 -21 Budget' (Attachment 1)
STRATEGIC PLAN:
This item falls within the Financially Sound Decision - Making operating principle of the Strategic
Plan by achieving long -term fiscal sustainability.
FISCAL CONSIDERATIONS:
The Finance Department has completed the first quarter review of FY 2020 -21, which includes
recommendations for budget appropriations and budget transfers for Council consideration.
Proposed first quarter budget amendments for all funds will decrease estimated revenues by
$122,170 and decrease budgeted expenditures by $207,691.
The impact of all proposed General Fund amendments is a decrease of $188,620 in estimated
revenue and a decrease in budgeted expenditures of $115,607, for a net decrease in fund
balance of $73,013. Attachment 2 provides detailed descriptions of these proposed operating
budget amendments.
Proposed first quarter amendments to transfers between all funds total $792,439.
Attachment 3 provides detailed descriptions of these proposed amendments to transfers. The
impact of all proposed General Fund transfers is an increase of $78,488 in transfers in and
increase of $118,043 in capital transfers out, for a net decrease in fund balance of $39,555.
2021 -02 -10 Item #08F Page 1 of 36
The available fund balance in the General Fund is $3,323,388, which includes all previous FY
2020 -21 General Fund budget amendments approved by the City Council since the adoption of
the FY 2020 -21 budget (but not including the proposed amendments under consideration).
Approval of both the first quarter operating budget amendments and fund transfer amendments
will decrease the General Fund available fund balance by $112,567 to $3,210,821. A summary
of Council actions and available fund balance is included as Attachment 4.
BACKGROUND:
On June 24, 2020, the City Council adopted Resolution 2020 -54, approving the FY 2020 -21
Operating Budget and the Capital Improvement Program (CIP) with appropriations.
On December 9, 2020, the City Council received the Report on the Financial Results for Fiscal
Year 2019 -20 and adopted the ending fund balances for FY 2019 -20 as beginning fund
balances for FY 2020 -21. The available beginning fund balance in the General Fund for FY
2020 -21 was $26,750,911, with $10,542,872 unrestricted and available for appropriation for
future capital projects or one -time expenditures after reserve requirements have been met. Of
this total, $1,251,240 was the result of unrealized investment gains recorded at fair market
value, which are recorded as revenue, but not available as cash (and therefore should not be
considered when appropriating funding). An additional $1,389,618 was committed to CIPs,
leaving an available fund balance of $7,902,014 available for City Council appropriation at the
beginning of FY 2020 -21.
Through January 13, 2021, City Council has approved amendments to the FY 2020 -21 General
Fund budget that have increased capital project budgets by $4,226,726 and increased operating
budgets by $351,900. These previously approved budget amendments are listed in
Attachment 4. Adopting the proposed first quarter budget amendments will decrease available
fund balance by $112,567 for a fiscal year -to -date total reduction of $4,691,193 since July 1,
2020.
ANALYSIS:
The purpose of this report is to provide a quarterly update on the current fiscal year operating
budget and provide recommendations for additional budget amendments and budget transfers.
After three months of FY 2020 -21, actual revenues are expected to exceed estimates by year-
end, while budgeted expenditures are anticipated to be less than budget. Schedule C
(Attachment 5) presents a summary of budget versus actuals for General Fund operating
revenues, expenditures and transfers.
2021 -02 -10 Item #08F Page 2 of 36
General Fund Revenues
Table 1 below provides General Fund revenue totals by adopted budget, amended budget,
year -to -date (YTD) actual and first quarter revised projections.
Table 1
In the General Fund, revenues total $5,070,009, which is approximately seven percent of
current fiscal year estimates. The year -to -date (YTD) actual total for property tax is relatively
lower in the first quarter since the majority of tax revenue collected occurs in the third and fourth
quarters of the fiscal year (following the December and April deadlines). Likewise, most of the
revenue from the payment of franchise fees is received in subsequent quarters. A large portion
of revenue budgeted in the Intergovernmental Revenue category is collected from the cities of
Del Mar and Solana Beach in January and June for their cost share of fire management
services under a cooperative agreement.
Revenue projections for both sales tax and transient occupancy tax (TOT) were reduced in FY
2020 -21 due to the economic uncertainty from the COVID -19 pandemic. The percentage of
actual sales tax receipts received during the first quarter relative to the budget was consistent
with the same period in past years. However, transient occupancy tax receipts were slightly
lower as a percentage of the budget compared with receipts from the same quarter in prior
years.
Revenues in the Charges for Services category were relatively lower due to a larger number of
summer recreation programs being cancelled due to the COVID -19 pandemic.
Staff is proposing a first quarter budget amendment of $188,620 due to reduced revenue
collected from the Junior Lifeguard Program resulting from the cancellation of classes during the
summer.
2021 -02 -10 Item #08F Page 3 of 36
General Fund Revenue Summary (September 30, 2020)
Budget with
Adopted
Amended
First Qtr.
Percent
Proposed
Proposed
Budget
Budget
YTD Actual
Realized
Budget
Amendments
Description
2020 -21
2020 -21
2020 -21
2020 -21
Amendments
2020 -21
Property Tax
$ 51,687,490
$ 51,687,490
$ 1,324,177
2.6%
$
$ 51,687,490
Documentary Transfer Tax
520,000
520,000
157,804
30.3%
520,000
Sales Tax
11,898,717
11,898,717
1,248,152
10.5%
11,898,717
Transient Occupancy Tax
1,650,704
1,650,704
259,468
15.7%
1,650,704
Franchise Tax
2,208,351
2,208,351
38,959
1.8%
2,208,351
Licenses, Fees and Permits
235,200
235,200
91,730
39.0%
235,200
Intergovernmental Revenue
674,947
674,947
60,047
8.9%
674,947
Charges for Services
6,958,742
6,958,742
1,445,649
20.8%
(188,620)
6,770,122
Fines and Penalties
404,153
404,153
58,511
14.5%
404,153
Use of Money and Property
837,361
843,166
300,349
35.6%
843,166
Other Revenue
548,811
548,811
85,163
15.5%
548,811
Revenue Total
$ 77,624,476
$ 77,630,281
$ 5,070,009
6.5%
$ (188,620) $ 77,441,661
In the General Fund, revenues total $5,070,009, which is approximately seven percent of
current fiscal year estimates. The year -to -date (YTD) actual total for property tax is relatively
lower in the first quarter since the majority of tax revenue collected occurs in the third and fourth
quarters of the fiscal year (following the December and April deadlines). Likewise, most of the
revenue from the payment of franchise fees is received in subsequent quarters. A large portion
of revenue budgeted in the Intergovernmental Revenue category is collected from the cities of
Del Mar and Solana Beach in January and June for their cost share of fire management
services under a cooperative agreement.
Revenue projections for both sales tax and transient occupancy tax (TOT) were reduced in FY
2020 -21 due to the economic uncertainty from the COVID -19 pandemic. The percentage of
actual sales tax receipts received during the first quarter relative to the budget was consistent
with the same period in past years. However, transient occupancy tax receipts were slightly
lower as a percentage of the budget compared with receipts from the same quarter in prior
years.
Revenues in the Charges for Services category were relatively lower due to a larger number of
summer recreation programs being cancelled due to the COVID -19 pandemic.
Staff is proposing a first quarter budget amendment of $188,620 due to reduced revenue
collected from the Junior Lifeguard Program resulting from the cancellation of classes during the
summer.
2021 -02 -10 Item #08F Page 3 of 36
General Fund revenues are down 23.2 percent, or $1,532,630, from the FY 2019 -20 first quarter
total of $6,602,638, as shown in Table 2 below.
Table 2
General Fund Revenue Summary (September 30, 2020)
First Qtr.
First Qtr.
YTD Actual
YTD Actual
Description
2019 -20
2020 -21
$ Variance
% Variance
Property Tax
$ 892,911
$ 1,324,177
$ 431,266
48.3%
Documentary Transfer Tax
48,555
157,804
109,249
225.0%
Sales Tax
1,761,175
1,248,152
(513,023)
-29.1%
Transient Occupancy Tax
470,872
259,468
(211,404)
-44.9%
Franchise Tax
41,547
38,959
(2,588)
-6.2%
Licenses, Fees and Permits
101,963
91,730
(10,233)
-10.0%
Intergovernmental Revenue
116,451
60,047
(56,404)
-48.4%
Charges for Services
2,489,002
1,445,649
(1,043,353)
-41.9%
Fines and Penalties
152,140
58,511
(93,629)
-61.5%
Use of Money and Property
448,277
300,349
(147,928)
-33.0%
Other Revenue
79,745
85,163
5,418
6.8%
Revenue Total
$ 6,602,638
$ 5,070,009
$ (1,532,630)
-23.2%
The positive variance in the Property Tax category was mostly the result of approximately
$287,000 more collected from unsecured property tax, which is not secured by real property
such as land, but rather is a tax on items such as business fixtures, furniture, and machinery.
Unsecured tax increases include a new assessment for Aldi and an $8.9 million increase in
value for Scripps Coastal Medical.
Actual revenues recorded in the Sales Tax, Transient Occupancy Tax and Charges for Services
categories are lower than the same quarter last fiscal year due to the economic impact of the
COVID -19 pandemic, which included a reduction in consumer spending, tourism (resulting in
fewer hotel bookings) and the cancellation of summer recreational programs.
The reduction in revenue in the Fines and Penalties category was the result of the elimination of
the city's red light camera program and fewer parking citations and vehicle code violations
issued during the COVID -19 pandemic.
Actual revenues collected in the Use of Money and Property category this fiscal year were lower
due to lower investment earnings this quarter than in the same quarter last fiscal year and a
reduction in income from facility rentals resulting from the closure of the Community Center in
response to the COVID -19 pandemic.
2021 -02 -10 Item #08F Page 4 of 36
General Fund Expenditures
First quarter General Fund expenditures amount to $16,855,354 or 23.6 percent of the budget,
as shown in Table 3 below.
Table 3
The percentage of personnel expenditures is slightly higher for the first quarter than other
quarters due to retiree health and Other Post - Employment Benefits (OPEB) payments that are
made entirely as a one -time payment in the first quarter, in addition to a lump sum payment
made to CalPERS to reduce the City's unfunded pension liability. Also, overtime expenditures
are typically higher in the first quarter due to firefighter deployments on strike teams to wildfires
within the state. These expenditures are fully reimbursable and offsetting revenue is typically
received in the second and third quarters.
Citywide expenditures on materials and supplies are typically lower during the first quarter of the
fiscal year. Likewise, expenditures for contracts and services are lower, as the San Diego
County Sheriff issues first quarter invoices for law enforcement services later in the second half
of the fiscal year.
Proposed budget adjustment can be found in Attachment 2. The result is a net reduction of
$115,607 in budgeted expenditures.
General Fund expenditures (excluding transfers) through the first three months of FY 2020 -21
are approximately $1,711,773 higher than the same period in FY 2019 -20, as show in Table 4
below:
Table 4
General Fund YTD Expenditures -Variance by Category (Through September 30, 2020)
General Fund Expenditure Summary
by Category (September 30, 2020
First Qtr.
First Qtr.
YTD Actual
YTD Actual
Budget with
Description
Adopted
Amended
First Qtr.
Personnel
$ 11,999,133
Proposed
$ 458,637
Budget
Budget
YTD Actual
Percent Realized
Proposed Budget
Amendments
Description
2020 -21
2020 -21
2020 -21
2020 -21
Amendments
2020 -21
Personnel
$ 36,757,219
$ 36,757,219 $
12,457,770
33.9%
$ (137,654) $
36,619,565
Materials & Supplies
1,188,402
1,194,207
184,676
15.5%
(14,420)
1,179,787
Contracts & Services
32,495,739
32,688,101
4,109,979
12.6%
36,467
32,724,568
Internal Cost Allocation
411,718
411,718
102,929
25.0%
-
411,718
Capital Outlay
206,641
206,641
-
0.0%
206,641
Debt /Finance
127,025
127,025
-
0.0%
127,025
Expenditure Total
$ 71,186,744
$ 71,384,911 $
16,855,354
23.6%
$ (115,607) $
71,269,304
The percentage of personnel expenditures is slightly higher for the first quarter than other
quarters due to retiree health and Other Post - Employment Benefits (OPEB) payments that are
made entirely as a one -time payment in the first quarter, in addition to a lump sum payment
made to CalPERS to reduce the City's unfunded pension liability. Also, overtime expenditures
are typically higher in the first quarter due to firefighter deployments on strike teams to wildfires
within the state. These expenditures are fully reimbursable and offsetting revenue is typically
received in the second and third quarters.
Citywide expenditures on materials and supplies are typically lower during the first quarter of the
fiscal year. Likewise, expenditures for contracts and services are lower, as the San Diego
County Sheriff issues first quarter invoices for law enforcement services later in the second half
of the fiscal year.
Proposed budget adjustment can be found in Attachment 2. The result is a net reduction of
$115,607 in budgeted expenditures.
General Fund expenditures (excluding transfers) through the first three months of FY 2020 -21
are approximately $1,711,773 higher than the same period in FY 2019 -20, as show in Table 4
below:
Table 4
General Fund YTD Expenditures -Variance by Category (Through September 30, 2020)
First Qtr.
First Qtr.
YTD Actual
YTD Actual
Description
2019 -20
2020 -21
$ Variance % Variance
Personnel
$ 11,999,133
$ 12,457,770
$ 458,637
3.8%
Materials & Supplies
254,175
184,676
(69,499)
-27.3%
Contracts & Services
2,784,836
4,109,979
1,325,143
47.6%
Internal Cost Allocation
105,438
102,929
(2,509)
-2.4%
Capital Outlay
-
-
-
0.0%
Debt/Finance
-
-
-
0.0%
Expenditure Total
$ 15,143,582
$ 16,855,354
$ 1,711,773
11.3%
Expenditures in the personnel category were approximately $459,000 higher than last fiscal
year mostly due to a budgeted increase in unfunded pension liability; salary increases for
employees approved by the City Council and identified in the executed Memorandums of
Understanding (MOUs) with the Service Employees International Union (SEIU) and Encinitas
Firefighters Association, and in a separate resolution for unrepresented employees; and an
increase in expenditures for Other Post - Employment Benefits (OPEB). Although year -to -date
2021 -02 -10 Item #08F Page 5 of 36
personnel expenditures are higher than last fiscal year, this category is expected to be under
budget for the current fiscal year.
Expenditures in the contracts and services category were approximately $1.3 million higher
through the first three months of the fiscal year than during the same period last fiscal year.
This is primarily the result of a difference in the timing of payments made for the Sheriff's
contract law enforcement services. The City was invoiced by the San Diego County Sheriff's
Department during the first quarter, compared with no invoices issued or payments recorded in
the same period of FY 2019 -20, resulting in $1.4 million more spent for law enforcement
services in the first quarter than in the same period last fiscal year.
General Fund Transfers
Transfers involve moving budgeted appropriations between funds. Staff is proposing an
increase of $78,488 to the budget for Transfers -In to return funding from closed capital projects
to the General Fund.
Transfers Out of the General Fund consist of operating transfers, transfers for debt service
payments and transfers to fund capital projects. Staff is proposing an increase of $118,042 in
additional funding for the following:
Senior Nutrition Program
Leucadia Flooding Issues project (CD17A)
El Camino Real Z Crossing project (CS20B)
Attachment 3 provides a summary of the proposed transfers. The net fiscal impact of these
transfers is a decrease in fund balance of $39,554, as shown in Table 5 below:
Table 5
Capital Improvement Program Status Update (Attachment 6)
There are presently 129 active projects, with project -to -date expenditures totaling $71.2 million
as of September 30, 2020. Staff is requesting that the following 14 completed projects be
closed, and unspent funds be returned to their original funding sources as identified in
Attachment 4. The remaining balance returned to the General Fund from closed projects totals
$78,488.
• Leo Mullen Artificial Turf project (CP16B)
• Encinitas Community Park Improvements (CS07B)
• Devonshire Traffic Calming (CS10G)
• Coastal Trail and Western Alignment (CS18F)
• Highway 101 Emergency Repair Project (CX11 F)
• Emergency Repair Beacon's Retaining Wall (CX20B)
• Technology Replacement (WC10A)
• Cityworks Server (WC14A)
• Active Transportation Plan (WC15B)
• Mobile Workforce (WC16C)
• Consolidated Plan - CDBG program (WC19C)
• Safe Routes to School Cardiff School District (CS17C)
• Springwood Sidewalk project (CS18C)
2021 -02 -10 Item #08F Page 6 of 36
General Fund Transfers Summary (September 30, 2020
Adopted
Amended
First Qtr.
Revised
Budget
Budget
YT Actual
Percent Realized
Proposed Budget
Projections
Description
2020 -21
2020 -21
2020 -21
2020 -21
Amendments
2020 -21
Transfers In
$ 7,281,803 $
2,647,698 $
4,796,372
181.2%
$ 78,488 $
2,726,186
Transfers Out
15,109,153
16,572,903
13,358,411
80.6%
118,042
16,690,945
Transfers Total
$ (7,827,350) $
(13,925,205) $
(8,562,039)
61.5%
$ (39,554) $
(13,964,759)
Capital Improvement Program Status Update (Attachment 6)
There are presently 129 active projects, with project -to -date expenditures totaling $71.2 million
as of September 30, 2020. Staff is requesting that the following 14 completed projects be
closed, and unspent funds be returned to their original funding sources as identified in
Attachment 4. The remaining balance returned to the General Fund from closed projects totals
$78,488.
• Leo Mullen Artificial Turf project (CP16B)
• Encinitas Community Park Improvements (CS07B)
• Devonshire Traffic Calming (CS10G)
• Coastal Trail and Western Alignment (CS18F)
• Highway 101 Emergency Repair Project (CX11 F)
• Emergency Repair Beacon's Retaining Wall (CX20B)
• Technology Replacement (WC10A)
• Cityworks Server (WC14A)
• Active Transportation Plan (WC15B)
• Mobile Workforce (WC16C)
• Consolidated Plan - CDBG program (WC19C)
• Safe Routes to School Cardiff School District (CS17C)
• Springwood Sidewalk project (CS18C)
2021 -02 -10 Item #08F Page 6 of 36
Assessment of Fair Housing (WC1813)
Status updates and project -to -date expenditures for active projects are provided in Attachment
6.
Proposed Budget Adjustments (Attachment 2)
Detailed explanations for each proposed budget amendment (arranged by Fund, Department
and Division) are included in Attachment 2. Table 6 below provides a summary of all the
proposed operating budget amendments by fund, with additional detail provided in
Attachment 2:
Table 6
First Quarter Operating Budget Amendment Summary - All Funds
Revenue
Expenditure
Fund Balance
Increase
Increase
Increase
Description
(Decrease)
(Decrease)
(Decrease)
General Fund (101)
$ (188,620)
$ (115,607)
$ (73,013)
Recycling, Solid Waste & HHW Fund (214)
-
30,263
(30,263)
Senior Nutrition Grant Fund (221)
-
71,042
(71,042)
Restricted Donations & Contributions Fund (229)
16,450
166,450
(150,000)
County Service Area 17 Fire Operations Fund (230)
-
6,000
(6,000)
Capital Improvement Funds (401/402/403)
-
(415,839)
415,839
Section 8 Housing Assistance Program Fund (552)
50,000
50,000
-
Operating Budget Amendment Total
$ (122,170)
$ (207,691)
$ 85,521
Proposed Adjustments to Transfers between Funds (Attachment 3)
In addition to the first quarter appropriations, several budget transfers have been identified
which require City Council approval. The transfers are summarized below in Table 7 and
detailed in Attachment 3:
Table 7
Fund Transfer Amendments - First Quarter
Transfer In
Transfer Out
Increase
Increase
Fund
(Decrease)
(Decrease)
General Fund (101)
$ 78,488
$ 118,042
Senior Nutrition Program (221)
71,042
-
Federal Capital Grant Fund (223)
66,003
-
Traffic Mitigation Fees Fund (233)
1,641
-
In Lieu Undergrounding (252)
404,106
-
Encinitas Landscape and Lighting District Fund (295)
-
90,000
Capital Improvements Fund (401)
7,000
524,277
Capital Improvements Fund 402
164,159
60,120
Fund Transfer Amendments Total
$ 792,439
$ 792,439
ENVIRONMENTAL CONSIDERATIONS:
The action being considered by the City Council is exempt from the California Environmental
Quality Act (CEQA) because it is not a "project" under Section 15378(b)(5) of CEQA Guidelines.
The action involves an organizational or administrative activity of government that will not result
in the direct or indirect physical change in the environment.
2021 -02 -10 Item #08F Page 7 of 36
ATTACHMENTS:
1. Resolution No. 2021 -09 titled "A Resolution of the City Council of the City of Encinitas
Amending the Fiscal Year 2020 -21 Budget"
2. FY 2020 -21 Proposed Operating Budget Amendments — First Quarter
3. FY 2020 -21 Proposed Fund Transfer Amendments — First Quarter
4. FY 2020 -21 Summary of Budgetary Fund Balance
5. Schedule C: Detail of General Fund Revenues, Expenditures and Transfers
6. FY 2020 -21 YTD Capital Improvement Program Status Report — First Quarter
2021 -02 -10 Item #08F Page 8 of 36
ATTACHMENT 1
RESOLUTION NO. 2021 -09
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ENCINITAS
AMENDING THE FISCAL YEAR 2020 -21 BUDGET
WHEREAS, on June 24, 2020, the City Council of the City of Encinitas adopted
Resolution Number 2020 -54 adopting the budget for Fiscal Year 2020 -21; and
WHEREAS, changes in anticipated revenues and /or expenditures of the City of
Encinitas necessitates amendments to the appropriations for Fiscal Year 2020 -21; and
WHEREAS, budgeted expenditures do not exceed anticipated revenue and
available fund balance; and
WHEREAS, the City Council has reviewed the proposed Fiscal Year 2020 -21
budget amendments.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Encinitas
that the budget amendments for Fiscal Year 2020 -21 as contained in Exhibit A to this
resolution are hereby adopted.
PASSED, APPROVED AND ADOPTED this 10th day of February 2021 by
the City Council of the City of Encinitas, State of California.
Catherine S. Blakespear, Mayor
ATTEST:
Kathy Hollywood, City Clerk
APPROVED AS TO FORM:
Leslie E. Devaney, City Attorney
2021 -02 -10 Item #08F Page 9 of 36
ATTACHMENT 1
CERTIFICATION: I, Kathy Hollywood, City Clerk of the City of Encinitas, California, do hereby
certify under penalty of perjury that the foregoing Resolution was duly adopted at a regular
meeting of the City Council on the 10th day of February, 2021 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Kathy Hollywood, City Clerk
2021 -02 -10 Item #08F Page 10 of 36
RESOLUTION 2021 -09 EXHIBIT
2021 -02 -10 Item #08F Page 11 of 36
FY 2020 -21 Proposed Operating Budget Amendments - First Quarter
Fund Name Fund Organizat Object
Project Description
Department
Revenue/
Expenditure / Fund Balance
ion Code
No.
(Division)
Transfer In
Transfer Out Increase
Code
Increase
Increase
(Decrease)
Decrease
Decrease
1 GENFUND 101 20330 434
Additional appropriation to maintain standardization of SEJPA equipment and
City Manager
$
36,467 $
(36,467)
software under a cooperative agreement.
(IT)
2 GENFUND 101 62514 411.2
Correct budget allocation percentage for Marine Safety Sergeant split between
Fire
$
(12,622) $
12,622
Operations and Junior Lifeguard program. Reduction in Marine Safety division
(Marine Safety)
operating budget.
3 GENFUND 101 62514 421.1
Correct budget allocation percentage for Marine Safety Sergeant split between
Fire
$
(5) $
5
Operations and Junior Lifeguard program. Reduction in Marine Safety division
(Marine Safety)
operating budget.
4 GENFUND 101 62514 421.1
Correct budget allocation percentage for Marine Safety Sergeant split between
Fire
$
(1,646) $
1,646
Operations and Junior Lifeguard program. Reduction in Marine Safety division
(Marine Safety)
operating budget.
5 GENFUND 101 62514 422.1
Correct budget allocation percentage for Marine Safety Sergeant split between
Fire
$
(223) $
223
Operations and Junior Lifeguard program. Reduction in Marine Safety division
(Marine Safety)
operating budget.
6 GENFUND 101 62514 423.1
Correct budget allocation percentage for Marine Safety Sergeant split between
Fire
$
(693) $
693
Operations and Junior Lifeguard program. Reduction in Marine Safety division
(Marine Safety)
operating budget.
7 GENFUND 101 62514 424.1
Correct budget allocation percentage for Marine Safety Sergeant split between
Fire
$
(62) $
62
Operations and Junior Lifeguard program. Reduction in Marine Safety division
(Marine Safety)
operating budget.
S GENFUND 101 62514 425
Correct budget allocation percentage for Marine Safety Sergeant split between
Fire
$
(26) $
26
Operations and Junior Lifeguard program. Reduction in Marine Safety division
(Marine Safety)
operating budget.
9 GENFUND 101 62514 426
Correct budget allocation percentage for Marine Safety Sergeant split between
Fire
$
(81) $
81
Operations and Junior Lifeguard program. Reduction in Marine Safety division
(Marine Safety)
operating budget.
10 GENFUND 101 62514 427
Correct budget allocation percentage for Marine Safety Sergeant split between
Fire
$
(2,560) $
2,560
Operations and Junior Lifeguard program. Reduction in Marine Safety division
(Marine Safety)
operating budget.
11 GENFUND 101 62515 346.1
Decrease in Junior Lifeguard program fees due to public health orders limiting
Fire
$ (188,620)
$
(188,620)
programming as a result of Covid -19. Cancellation of July- August 2020 sessions.
(Jr. Lifeguards)
12 GENFUND 101 62515 411.3
Decrease in Junior Lifeguard program expenses due to public health orders limiting
Fire
$
(45,573) $
45,573
programming as a result of Covid -19. Cancellation of July- August 2020 sessions.
(Jr. Lifeguards)
13 GENFUND 101 62515 412.1
Decrease in Junior Lifeguard program expenses due to public health orders limiting
Fire
$
(5,800) $
5,800
programming as a result of Covid -19. Cancellation of July- August 2020 sessions.
(Jr. Lifeguards)
14 GENFUND 101 62515 412.3
Decrease in Junior Lifeguard program expenses due to public health orders limiting
Fire
$
(13,500) $
13,500
programming as a result of Covid -19. Cancellation of July- August 2020 sessions.
(Jr. Lifeguards)
15 GENFUND 101 62515 421.4
Decrease in Junior Lifeguard program expenses due to public health orders limiting
Fire
$
(1,739) $
1,739
programming as a result of Covid -19. Cancellation of July- August 2020 sessions.
(Jr. Lifeguards)
16 GENFUND 101 62515 462
Decrease in Junior Lifeguard program expenses due to public health orders limiting
Fire
$
(2,300) $
2,300
programming as a result of Covid -19. Cancellation of July- August 2020 sessions.
(Jr. Lifeguards)
17 GENFUND 101 62515 465
Decrease in Junior Lifeguard program expenses due to public health orders limiting
Fire
$
(12,120) $
12,120
programming as a result of Covid -19. Cancellation of July- August 2020 sessions.
(Jr. Lifeguards)
18 GENFUND 101 62515 411.2
Correct budget allocation percentage for Marine Safety Sergeant split between
Fire
$
12,622 $
(12,622)
Operations and Junior Lifeguard program. Increase to Junior Lifeguard program
(Jr. Lifeguards)
budget.
19 GENFUND 101 62515 421.1
Correct budget allocation percentage for Marine Safety Sergeant split between
Fire
$
5 $
(5)
Operations and Junior Lifeguard program. Increase to Junior Lifeguard program
(Jr. Lifeguards)
budget.
20 GENFUND 101 62515 421.1
Correct budget allocation percentage for Marine Safety Sergeant split between
Fire
$
1,646 $
(1,646)
Operations and Junior Lifeguard program. Increase to Junior Lifeguard program
(Jr. Lifeguards)
budget.
21 GENFUND 101 62515 422.1
Correct budget allocation percentage for Marine Safety Sergeant split between
Fire
$
223 $
(223)
Operations and Junior Lifeguard program. Increase to Junior Lifeguard program
(Jr. Lifeguards)
budget.
22 GENFUND 101 62515 423.1
Correct budget allocation percentage for Marine Safety Sergeant split between
Fire
$
693 $
(693)
Operations and Junior Lifeguard program. Increase to Junior Lifeguard program
(Jr. Lifeguards)
budget.
2021 -02 -10 Item #08F Page 11 of 36
RESOLUTION 2021 -09 EXHIBIT
2021 -02 -10 Item #08F Page 12 of 36
FY 2020 -21 Proposed Operating Budget Amendments - First Quarter
Fund Name
Fund Organizat Object Project
Description
Department
Revenue/
Expenditure / Fund Balance
ion Code No.
(Division)
Transfer In
Transfer Out Increase
Code
Increase
Increase
(Decrease)
Decrease
Decrease
23 GENFUND
101
62515 424.1
Correct budget allocation percentage for Marine Safety Sergeant split between
Fire
$
62 $
(62)
Operations and Junior Lifeguard program. Increase to Junior Lifeguard program
(Jr. Lifeguards)
budget.
24 GENFUND
101
62515 425
Correct budget allocation percentage for Marine Safety Sergeant split between
Fire
$
26 $
(26)
Operations and Junior Lifeguard program. Increase to Junior Lifeguard program
(Jr. Lifeguards)
budget.
25 GENFUND
101
62515 426
Correct budget allocation percentage for Marine Safety Sergeant split between
Fire
$
81 $
(61)
Operations and Junior Lifeguard program. Increase to Junior Lifeguard program
(Jr. Lifeguards)
budget.
26 GENFUND
101
62515 427
Correct budget allocation percentage for Marine Safety Sergeant split between
Fire
$
2,560 $
(2,560)
Operations and Junior Lifeguard program. Increase to Junior Lifeguard program
(Jr. Lifeguards)
budget.
27 GENFUND
101
71630 432.2
Transfer appropriation from Street Maintenance division budget for emergency
PW
$
(50,000) $
50,000
sediment removal.
(Street
Maintenance)
26 GENFUND
101
71650 432.2
Emergency sediment removal (emergency declaration)
PW
$
50,000 $
(50,000)
(Stormwater)
29 GENFUND
101
60640 411.1
Decrease FT salaries in Recreation events for new Recreation Supervisor of Senior
PRCA
$
(5,105) $
5,105
Services, transferring budget to Fund 221
(Recreation)
30 GENFUND
101
60656 411.1
Decrease FT salaries in Center programs for new Recreation Supervisor of Senior
PRCA
$
(45,937) $
45,937
Services, transferring budget to Fund 222.
(Center Programs)
31 GENFUND
101
60661 411.3
Decrease temporary salaries in senior programs transferring for new Recreation
PRCA
$
(20,000) $
20,000
Supervisor of Senior Services in Fund 221.
(Senior Programs)
32 SOLIDWASTE
214
71621 432.1
Increase to Household Hazardous Waste collection due to E/U waste program
PW
$
10,329 $
(10,329)
participation increase.
(Solid Waste)
33 SOLIDWASTE
214
71623 431.1
Correct for budget entry omission.
PW
$
14,934 $
(14,934)
(Solid Waste)
34 SOLIDWASTE
214
71623 431.1
Residential gleaning program (organics) to collect surplus produce and donate to
PW
$
5,000 $
(5,000)
local food banks.
(Solid Waste)
35 SRNUTR
221
60660 411.3
Decrease PT salaries transferring amount to FT salaries in the Senior Nutrition
PRCA
$
(40,000) $
40,000
Program.
(Senior Nutrition)
36 SRNUTR
221
60660 411.1
Increase FT salaries offset with reductions in 60661, 60640, 60656 and 60660
PRCA
$
111,042 $
(111,042)
divisionsforthe new Recreation Supervisor of Senior Services.
(Senior Nutrition)
37 DONATIONS
229
60660 339 PSCDO
Increase revenue for receipt of County of San Diego County Community
PRCA
$ 16,450.00
$
16,450
Enhancement Grant.
(Senior Donations)
36 DONATIONS
229
60660 432.1 PSCDO
Increase expenditure for SD County Community Enhancement Grant expenditures
PRCA
$
16,450 $
(16,450)
with CRC.
(Senior Donations)
39 DONATIONS
229
60661 494.1 PACGP
Add budget for Community Grant Program.
PRCA
$
150,000 $
(150,000)
(Cultural Arts)
(Donations)
40 CSA17
230
62511 476
Additional expense for the purchase of a Marine Safety Division ATV replacement.
Fire
$
6,000 $
(6,000)
(Operations)
41 CIP -NEW
402
95101 590 CS16E
Transfer funds from General Mobility Improvements (CS16E) to Traffic Safety and
DS
$
(50,000) $
50,000
Calming (CS02F)
(Engineering)
42 CIP - EXISTN
401
95101 590 CS02F
Traffic Safety and Calming - Additional funding needed for on -going and anticipated
DS
$
50,000 $
(50,000)
traffic safety and calming requests transferred from CS16E.
(Engineering)
43 CIP - EXISTN
402
95101 590 CS20B
El Camino Real Z- Crossing- Funding to install conduit for the Z- Crossing prior to the
DS
$
40,000 $
(40,000)
slurry seal related to the OM WD pipeline project.
(Traffic
Engineering)
44 CIP - EXISTN
401
95101 590 CP16B
Leo Mullen Artificial Turf (CP16B) project is completed and can be closed.
DS
$
(74) $
74
(Engineering)
2021 -02 -10 Item #08F Page 12 of 36
RESOLUTION 2021 -09 EXHIBIT
2021 -02 -10 Item #08F Page 13 of 36
FY 2020 -21 Proposed Operating Budget Amendments - First Quarter
Fund Name
Fund Organizat
Object Project
Description
Department
Revenue/ Expenditure / Fund Balance
ion
Code No.
(Division)
Transfer In Transfer Out Increase
Code
Increase Increase
(Decrease)
Decrease Decrease
45 CIP - EXISTN
401
95223
590 CS07B
Encinitas Community Park Off Site Improvements project (CS07B) is completed and
DS
$
(56,520) $
56,520
can be closed.
(Engineering)
46 CIP - EXISTN
401
95233
590 CS07B
Encinitas Community Park Off Site Improvements project (CS07B) is completed and
DS
$
(13) $
13
can be closed.
(Engineering)
47 CIP - EXISTN
401
95252
590 CS07B
Encinitas Community Park Off Site Improvements project (CS07B) is completed and
DS
$
(404,106) $
404,106
can be closed.
(Engineering)
48 CIP - EXISTN
401
95101
590 CS10G
Devonshire Traffic Calming project (CS10G) is completed and can be closed.
DS
$
(1) $
1
(Engineering)
49 CIP - EXISTN
401
95101
590 CX11F
Hwy 101 Emergency Repair project (CX11F) is completed and can be closed.
DS
$
(238) $
238
(Engineering)
50 CIP - EXISTN
401
95223
590 CX11F
Hwy 101 Emergency Repair project (CX11F) is completed and can be closed.
DS
$
(9,153) $
9,153
(Engineering)
51 CIP - EXISTN
401
95233
590 CX11F
Hwy 101 Emergency Repair project (CX11F) is completed and can be closed.
DS
$
(1,625) $
1,625
(Engineering)
52 CIP - EXISTN
401
95212
590 CX20B
Beacon's Beach Retaining Wall project (CX20B) is completed and can be closed.
DS
$
(2,550) $
2,550
(Engineering)
53 CIP - EXISTN
401
95213
580 WC10A
Technology Replacement project (WC10A) will be closed and balance will be
City Manager
$
(107,710) $
107,710
transferred to the Tech Infrastructure Replacement project (WC12C).
(IT)
54 CIP - EXISTN
401
95213
580 WC12C
Transfer from the closed Technology Replacement project (WC10A) to the
City Manager
$
107,710 $
(107,710)
Governmental /Educational Access Project- Equipment Update project (WC12C).
(IT)
55 CIP - EXISTN
401
95101
580 WC14A
Cityworks Server project (WC14A) will be closed and balance will be transferred to
City Manager
$
(6,620) $
6,620
the Tech Infrastructure Replacement project (WC18E).
(IT)
56 CIP - EXISTN
401
95101
580 WC16C
Mobile Workforce project (WC16C) will be closed and $6,173.38 transferred to
City Manager
$
(14,997) $
14,997
Tech Infrastructure Replacement project (WC18E).
(IT)
57 CIP - EXISTN
401
95101
580 WC10A
Technology Replacement project (WC10A) will be closed and balance will be
City Manager
$
(26,367) $
26,367
transferred to the Tech Infrastructure Replacement project (WC18E).
(IT)
58 CIP -NEW
402
95101
590 WC18E
Transfers from closed projects (WC10A), (WC14A), and (WC16C) to the Tech
City Manager
$
34,160 $
(34,160)
Infrastructure Replacement project (WC18E).
(IT)
59 CIP - EXISTN
401
95101
592 WC15B
Active Transportation Plan (WC15B) is completed and can be closed.
Development
$
(4,253) $
4,253
Services
60 CIP - EXISTN
401
95101
592 WC19C
Consolidated Plan project (WC19C) will be closed and $2,910 transferred to the
DS
$
(2,910) $
2,910
MAP project (WC21A) .
(Advanced
Planning)
61 CIP - EXISTN
401
95101
592 WC21A
Transfer from closed Consolidated Plan project (WC19C) to the MAP project
DS
$
2,910 $
(2,910)
(WC21A).
(Advanced
Planning)
62 CIP -NEW
402
95101
590 CD17A
Leucadia Drainage Improvements - Re- appropriate of a portion of the funds that
DS
$
7,000 $
(7,000)
were transferred to other Tier 1 priority projects during the FY 2020 -21 budget
(Engineering)
process.
63 CIP -NEW
402
95295
590 CS17G
Additional appropriation to replace streetlight and traffic signals that have been
DS
$
90,000 $
(90,000)
knocked down by vehicles.
(Traffic
Engineering)
64 CIP -NEW
402
95101
590 CS17C
Safe Routes to School Cardiff School District project (CS17C) is completed and can
DS
$
(11,014) $
11,014
be closed.
(Engineering)
65 CIP -NEW
402
95101
590 CS18C
Springwood Sidewalks project (CS18C) is completed and can be closed.
DS
$
(3,794) $
3,794
(Engineering)
66 CIP -NEW
402
95101
592 WC18B
Assessment of Fair Housing project (WC18B) is completed and can be closed.
DS
$
(45,312) $
45,312
(Advanced
Planning)
2021 -02 -10 Item #08F Page 13 of 36
RESOLUTION 2021 -09 EXHIBIT
2021 -02 -10 Item #08F Page 14 of 36
FY 2020 -21 Proposed Operating Budget Amendments - First Quarter
Fund Name
Fund
Organizat Object
ion Code
Code
Project
No.
Description
Department
(Division)
Revenue/
Transfer In
Increase
Decrease
Expenditure /
Transfer Out
Increase
Decrease
Fund Balance
Increase
(Decrease)
67 SEC8ADMIN
551
00000
337.4
Add revenue for increase in Port-In Vouchers for Section 8 program
DS
(Advanced
Planning)
$
50,000
$
50,000
68 SEC8ADMIN
551
51480 494.5
Add expenditure for increase in Port-In Vouchers for Section 8 program
DS
(Advanced
Planning)
$ 50,000
$
(50,000)
69
Total Budget Amendments (All Funds)
$
(122,170) $ (207,691) $
85,521
70 GENFUND
101
90999
498.1
Adjustment to fund a Senior Services Recreation Supervisor. Funds are being
moved from the Recreation Programs and Center Programs division budgets in the
General Fund to permanent salaries in the Senior Nutrition Program.
$ 71,042
$
(71,042)
71 SRNUTR
221
00000
398.1
Adjustment to fund a Senior Services Recreation Supervisor.
$
71,042
$
71,042
72 GENFUND
101
90999
498.2
Transfer out from General Fundto El Camino Real Z Crossing project (CS20B).
$ 40,000
$
(40,000)
73 CIP -NEW
402
00000
398.2
CS20B
Transfer in to El Camino Real Z Crossing project (CS20B).
$
40,000
$
40,000
74 CIP- EXISTN
401
90999
498.2
CP16B
Transfer out from closed Leo Mullen Artificial Turf (CP16B) project.
$ 74
$
(74)
75 GENFUND
101
00000
398.2
Transfer in from closed Leo Mullen Artificial Turf (CP16B) project.
$
74
$
74
76 GENFUND
101
90999
498.2
Transfer out from General Fund to Leucadia Flooding Issues project (CD17A)
$ 7,000
$
(7,000)
77 CIP - EXISTN
402
00000
398.2
CD17A
Transfer in to Leucadia Flooding Issues project (CD17A)
$
7,000
$
7,000
78 ELLDCITY
295
90999
498.2
Transfer out from the Encinitas Lighting and Landscape District Fund to the Street
Light and Traffic Signal Replacement project (CS17G).
$ 90,000
$
(90,000)
79 CIP -NEW
402
00000
398.2
CS17G
Transfer in to the Street Light and Traffic Signal Replacement project (CS17G).
$
90,000
$
90,000
80 CIP - EXISTN
401
90999
498.2
CS07B
Transfer out from closed Encinitas Community Park Off Site Improvements project
(CS07B).
$ 460,939
$
(460,939)
81 FEDCAPGRNT
223
00000
398.2
Transfer in from closed Encinitas Community Park Off Site Improvements project
(CS07B).
$
56,820
$
56,820
82 TRAFFIC
233
00000
398.2
Transfer in from closed Encinitas Community Park Off Site Improvements project
(CS07B).
$
13
$
13
83 INLIEUUNDR
252
00000
398.2
Transfer in from closed Encinitas Community Park Off Site Improvements project
(CS07B).
$
404,106
$
404,106
84 CIP - EXISTN
401
90999
498.2
CS10G
Transfer out from closed Devonshire Traffic Calming project (CS10G).
$ 1
$
(1)
85 GENFUND
101
00000
398.2
Transfer in from closed Devonshire Traffic Calming project (CS10G).
$
1
$
1
86 CIP - EXISTN
401
90999
498.2
CX11F
Transfer out from closed Hwy 101 Emergency Repair project (CX11F).
$ 11,049
$
(11,049)
87 GENFUND
101
00000
398.2
Transfer in from closed Hwy 101 Emergency Repair project (CX11F).
$
238
$
238
88 FEDCAPGRNT 223
00000
398.2
Transfer in from closed Hwy 101 Emergency Repair project (CX11F).
$
9,183
$
9,183
2021 -02 -10 Item #08F Page 14 of 36
RESOLUTION 2021 -09 EXHIBIT
2021 -02 -10 Item #08F Page 15 of 36
FY 2020 -21 Proposed Operating Budget Amendments - First Quarter
Fund Name
Fund
Organizat Object
ion Code
Code
Project
No.
Description Department
(Division)
Revenue/
Transfer In
Increase
Decrease
Expenditure /
Transfer Out
Increase
Decrease
Fund Balance
Increase
(Decrease)
89 TRAFFIC
233
00000
395.2
Transfer in from closed Hwy 101 Emergency Repair project (CX11F).
$
1,625
$
1,625
90 CIP - EXISTN
401
90999
495.2
CX20B
Transfer outfrom Beacon's Beach Retaining Wall project (CX20B).
$
2,550
$
(2,550)
91 COASTMGMT
212
00000
395.2
Transfer in from Beacon's Beach Retaining Wall project (CX20B).
$
2,550
$
2,550
92 CIP - EXISTN
401
90999
495.2
WC10A /N Technology Replacement project (WC10A) and Cityworks Server project (WC14A)
will be closed and funding will be transferred to the Tech Infrastructure
Replacement project (WC16E).
$
27,956
$
(27,956)
93 CIP -NEW
402
00000
395.2
WC16E
Transfer into Tech Infrastructure Replacement project (WC16E).
$
27,956
$
27,956
94 CIP - EXISTN
401
90999
495.2
WC16C
Mobile Workforce project (WC16C) will be closed and $6,173 transferred to Tech
Infrastructure Replacement project (WC16E). The remaining balance will be
returned to the funding source.
$
14,456
$
(14,456)
95 CIP -NEW
402
00000
395.2
WC16E
Transfer into Tech Infrastructure Replacement project (WC16E).
$
6,173
$
6,173
96 GENFUND
101
00000
395.2
Transfer in from closed Mobile Workforce project (WC16C)
$
5,313
$
5,313
97 CIP - EXISTN
401
90999
495.2
WC15B
Transfer out from closed Active Transportation Plan project (WC15B).
$
4,253
$
(4,253)
96 GENFUND
101
00000
395.2
Transfer in from closed Active Transportation Plan project (WC15B).
$
4,253
$
4,253
99 CIP - EXISTN
401
90999
495.2
WC19C
Transfer out from closed Five -Year Consolidated Plan project (WC19C).
$
2,910
$
(2,910)
100 GENFUND
101
00000
395.2
Transfer in from closed Five -Year Consolidated Plan project (WC19C).
$
2,910
$
2,910
101 CIP - EXISTN
402
90999
495.2
CS17C
Transfer out from closed Safe Routes to School Cardiff School District project
(CS17C).
$
11,014
$
(11,014)
102 GENFUND
101
00000
395.2
Transfer in from closed Safe Routes to School Cardiff School District project
(CS17C).
$
11,014
$
11,014
103 CIP - EXISTN
402
90999
495.2
CS16C
Transfer out from closed Springwood Sidewalks project (CS16C).
$
3,794
$
(3,794)
104 GENFUND
101
00000
395.2
Transfer in from closed Springwood Sidewalks project(CS16C).
$
3,794
$
3,794
105 CIP - EXISTN
402
90999
495.2
WC16B
Transfer out from closed Assessment of Fair Housing project (WC16B).
$
45,312
$
(45,312)
106 GENFUND
101
00000
395.2
Transfer in from closed Assessment of Fair Housing project(WC16B).
$
45,312
$
45,312
107
Total Transfers (All Funds)
$
792,439
$
792,439
$
0
2021 -02 -10 Item #08F Page 15 of 36
ATTACHMENT 2
FY 2020 -21 Proposed Operating Budget Amendments - First Quarter
Revenue Expenditure Fund Balance
Department Increase Increase Increase
Description (Division) (Decrease) (Decrease) (Decrease)
General Fund (101)
The City has an agreement with the San Elijo JPA ( SEJPA) to provide City Manager $ - $ 36,467 $ (36,467)
information technology support. Staff is requesting an additional (Information
appropriation to maintain standardization of SEJPA equipment and Technology)
software with City licensing models and cybersecurity controls, including
those related to Microsoft licensing, disaster recovery, air gap backups
and enhanced phone system. The City receives offsetting revenue from
SEJPA under the agreement.
Due to the COVID -19 pandemic, summer 2020 Junior Lifeguard Fire and Marine $ (188,620) $ (81,032) $ (107,588)
Program sessions were canceled. This budget adjustment is to reduce Safety
the revenue and expenditures that were budgeted for the July- August (Jr. Lifeguard
2020 sessions. Program)
The budget allocation for a permanent Marine Safety Sergeant should Fire and Marine $ (18,218) $ 18,218
be allocated 60% to the Marine Safety division and 40% to the Junior Safety
Lifeguard Program. This budget adjustment will correct the salary (Marine Safety)
allocation for this position in order to accurately reflect the position's
hours dedicated to the program. There is no fiscal impact to the General Fire and Marine $ 18,218 $ (18,218)
Fund. Safety
(Jr. Lifeguard
Program)
Staff is requesting an appropriation for emergency sediment removal Public Works $ 50,000 $ (50,000)
from the Manchester Avenue outlet to San Elijo Lagoon. Council (Stormwater
approved an emergency declaration for immediate repairs on December Maintenance)
10, 2020. A corresponding reduction will be made in the Street
Maintenance division operating budget, resulting in no fiscal impact.
Public Works $ (50,000) $ (50,000)
(Street
Maintenance)
Adjustment to fund a Senior Services Recreation Supervisor. Funds are Parks, Recreation $ (71,042) $ 71,042
being moved from the Recreation Programs and Center Programs and Cultural Arts
division budgets in the General Fund and temporary salaries in the (Recreation
Senior Nutrition Program (Fund 221) to permanent salaries in the Senior Programs)
Nutrition Program.
Total General Fund (101) $ (188,620) $ (115,607) $ (73,013)
Recycling. Solid Waste & Household Hazardous Waste Fund (214)
Staff is requesting an additional appropriation resulting from an Public Works $ 30,263 $ (30,263)
expenditure increases for the E/U waste program and small residential (Administration)
gleaning program to collect surplus produce to donate to local food
banks.
Total Recycling, Solid Waste & Household Hazardous Waste $ - $ 30,263 $ (30,263)
Fund (214)
Senior Nutrition Grant Fund (221)
Request for an adjustment to fund a Senior Services Recreation Parks, Recreation $ 71,042 $ (71,042)
Supervisor. Funds are being moved from the Recreation Programs and and Cultural Arts
Center Programs division budgets in the General Fund and temporary
salaries in the Senior Nutrition Program (Fund 221) to permanent
salaries in the Senior Nutrition Program.
Total Senior Nutrition Grant Fund (221)
Kly- 4110151 � l "I"IT.11l :]
$ $ 71,042 $ (71,042)
Page 16 of 36
ATTACHMENT 2
=Y 2020 -21 Proposed Operating Budget Amendments - First Quarter
Revenue Expenditure Fund Balance
Department Increase Increase Increase
description (Division) (Decrease) (Decrease) (Decrease)
Restricted Donations & Contributions Fund (2291
Adjustments to the donation fund include adding the expenditure Parks, Recreation $ 16,450 $ 166,450 $ (150,000)
appropriation for the Community Grant Program and increasing the and Cultural Arts
revenue and expenditure budget for the San Diego County Community
Enhancement Grant. The approved budgeted transfer from the
General Fund to the Community Grant Program in Fund 229 was made,
however, a budget appropriation was not made as part of the original
FY 2020 -21 operating budget.
Total Restricted Donations & Contributions Fund (229) $ 16,450 $ 166,450 $ (150,000)
County Service Area 17 Fire Operations Fund (230)
fhe Marine Safety Division budgeted for the purchase of a replacement Fire $ 6,000 $ (6,000;
kII Terrain Vehicle (ATV). The lowest bid received was $6,000 over the (Fire Operations)
eplacement budget. The proposed budget adjustment is to appropriate
he additional $6,000 required for the replacement ATV from the CSA-
17 funds, since the ATV is used on the beach to respond to medical
emergencies and transport patients.
Total County Service Area 17 Fund (230) $ - $ 6,000 $ (6,000)
Capital Improvements Funds (401/402/4031
during the FY 2020 -21 budget process, Council authorized $60,142 to Development $ 7,000 $ (7,000;
)e re- appropriated from the Leucadia Flooding Issues project (CD17A) Services
or sump pumps to other Tier 1 priority projects. It is necessary to re- (Engineering)
rppropriate a portion of the funds to account for the work that has been
;ompleted.
(here are a number of traffic safety and calming requests, including Development $ (50,000) $ 50,000
speed tables, all way stops, speed feedback signs and Rectangular Services
Rapid Flashing Beacons, which require additional funds this fiscal year. (Traffic
itaff is proposing a transfer from the General Mobility Improvements Engineering)
)roject (CS18E), which has sufficient funds to the Traffic Safety and
:aiming project (CS02F).
$ 50,000 $ (50,000;
There have been more streetlight and traffic signal knockdowns year -to- Development $ 90,000 $ (90,000)
date than in previous fiscal years, including three street light Services
knockdowns in December. Additional funding is needed in the Street (Traffic
Light and Traffic Signal Replacement project (CS17G) to cover the cost Engineering)
of existing replacements, as well as any future replacements that may
be necessary before the end of the fiscal year. Funding originates from
the Encinitas Lighting and Landscape District Fund (Fund 295).
fhe Olivenhain Municipal Water District is currently working on a Development $ 40,000 $ (40,000;
)ipeline replacement project in the vicinity of the El Camino Real Z- Services
:rossing project (CS20B). It is recommended that the conduit be (Traffic
nstalled during the pipeline project (prior to slurry seal). This will avoid Engineering)
9isturbing the asphalt later.
2021 -02 -10 Item #08F Page 17 of 36
ATTACHMENT 2
FY 2020 -21 Proposed Operating Budget Amendments - First Quarter
Revenue Expenditure Fund Balance
Department Increase Increase Increase
Description (Division) (Decrease) (Decrease) (Decrease)
Leo Mullen Artificial Turf (CP16B) project is completed and can be Development $ (74) $ 74
closed. Services
(Engineering)
Encinitas Community Park Off Site Improvements project (CS07B) is Development $ (460,939) $ 460,939
completed and can be closed. Services
(Engineering)
Devonshire Traffic Calming project (CS10G) is completed and can be Development $ (1) $ 1
closed. Services
(Engineering)
Hwy 101 Emergency Repair project (CX11F) is completed and can be Development $ (11,049) $ 11,049
closed. Services
(Engineering)
Beacon's Beach Retaining Wall project (CX20B) is completed and can Development $ (2,580) $ 2,580
be closed. Services
(Engineering)
Technology Replacement project (WC10A) will be closed and $26,366 City Manager $ (134,076) $ 134,076
will be transferred to the Tech Infrastructure Replacement project (Information
(WC18E) and $107,710 to the Governmental /Educational Access Technology)
Project- Equipment Update project (WC12C).
Cityworks Server project (WC14A) will be closed and balance will be City Manager $ (6,620) $ 6,620
transferred to the Tech Infrastructure Replacement project (WC18E). (Information
Technology)
Transfer from the closed Technology Replacement project (WC10A) to City Manager $ 107,710 $ (107,710)
the the Governmental /Educational Access Project- Equipment Update (Information
project (WC 12C). Technology)
Mobile Workforce project (WC16C) will be closed and $1,173.38 City Manager $ (14,997) $ 14,997
transferred to Tech Infrastructure Replacement project (WC18E). The (Information
remaining balance will be returned to the funding source. Technology)
Transfers from closed projects to the Tech Infrastructure Replacement City Manager $ 34,160 $ (34,160)
project (WC18E). (Information
Technology)
Active Transportation Plan (WC15B) is completed and can be closed. Development $ (4,253) $ 4,253
Services
Preparation of the Five -Year 2020 -2025 Consolidated Plan required by Development $ (22,910) $ 22,910
CDBG and the 2020 -2021 Annual Action Plan is complete. Services
Consolidated Plan project (WC19C) will be closed and $20,000 (Advanced
transferred to the MAP project (WC21A). Planning)
Consolidated Plan project (WC19C) will be closed and $20,000 Development $ 22,910 $ (22,910)
transferred to the MAP project (WC21A). Services
(Advanced
Planning)
Safe Routes to School Cardiff School District project (CS17C) is Development $ (11,014) $ 11,014
completed and can be closed. Services
(Engineering)
Springwood Sidewalks project (CS18C) is completed and can be Development $ (3,794) $ 3,794
closed. Services
(Engineering)
2021 -02 -10
Item #08F
Page 18 of 36
ATTACHMENT 2
FY 2020 -21 Proposed Operating Budget Amendments - First Quarter
Revenue Expenditure Fund Balance
Department Increase Increase Increase
Description (Division) (Decrease) (Decrease) (Decrease)
Assessment of Fair Housing project (WC18B) is completed and can be Development $ (45,312) $ 45,312
closed. Services
(Advanced
Planning)
Total Capital Improvements Funds (401/402/403) $ $ (415,839) $ 415,839
Section 8 Housing Assistance Program Admin Fund (551)
Housing Assistance Payments (HAP) for the Section 8 Port -In vouchers Development $ 50,000 $ 50,000 $
are exceeding projections due to both the number of participants, as Services
well as the per unit costs. Expenses are incurred by the Encinitas (Advanced
Housing Authority (EHA) first, then are reimbursed by the originating Planning)
Housing Authority. The revenue and expenditure accounts act as a
passthrough with each other.
Total Section 8 Housing Assistance Program Admin Fund 551
Total All Funds
2021 -02 -10
$ 50,000 $ 50,000 $ -
$ (122,170) $ (207,691) $ 85,521
Item #08F Page 19 of 36
ATTACHMENT 3
FY 2020 -21 Proposed Fund Transfer Amendments - First Quarter
Transfer In Transfer Out
Increase Increase
Description Department (Decrease) (Decrease)
General Fund (101)
Adjustment to fund a Senior Services Recreation Supervisor. Funds are Parks, Recreation
being moved from the Recreation Programs and Center Programs division and Cultural Arts
budgets in the General Fund and temporary salaries in the Senior Nutrition (Recreation
Program (Fund 221) to permanent salaries in the Senior Nutrition Program. Programs)
General Fund (101) $ 71,042
Senior Nutrition Program (221) $ 71,042
During the FY 2020 -21 budget process, Council authorized $60,142 to be Development
re- appropriated from the Leucadia Flooding Issues project (CD17A) for Services
sump pumps to other Tier 1 priority projects. It is necessary to re- (Engineering)
appropriate a portion of the funds to account for the work that has been
completed.
General Fund (101) $ 7,000
Capital Improvement Fund (401) $ 7,000
The Olivenhain Municipal Water District is currently working on a pipeline Development
replacement project in the vicinity of the El Camino Real Z- Crossing Services
project (CS2013). It is recommended that the conduit be installed during the (Engineering)
pipeline project (prior to slurry seal). This will avoid disturbing the asphalt
later.
General Fund (101) $ 40,000
Capital Improvement Fund (402) $ 40,000
Encinitas Lighting and Landscape District Fund (295)
There have been more streetlight and traffic signal knockdowns year -to-
date than in previous fiscal years, including three street light knockdowns in
December. Additional funding is needed in the Street Light and Traffic
Signal Replacement project (CS17G) to cover the cost of existing
replacements, as well as any future replacements that may be necessary
before the end of the fiscal year. Funding originates from the Encinitas
Lighting and Landscape District Fund (Fund 295).
Encinitas Lighting and Landscape District Fund (295) $ 90,000
Capital Improvement Fund (402) $ 90,000
Capital Improvement Funds (401/402/403)
Leo Mullen Artificial Turf (CP1613) project is completed and can be closed. Development
Services
(Engineering)
Capital Improvement Fund (401) $ 74
General Fund 101 $ 74
Encinitas Community Park Off Site Improvements project (CS0713) is Development
completed and can be closed. Services
(Engineering)
Capital Improvement Fund (401) $ 460,939
Federal Capital Grants Fund (223) $ 56,820
Traffic Mitigation Fee Fund (233) 13
In Lieu Undergrounding Fund (252) 404,106
2021 -02 -10 Item #08F Page 20 of 36
ATTACHMENT 3
FY 2020 -21 Proposed Fund Transfer Amendments - First Quarter
Transfer In Transfer Out
Increase Increase
Description Department (Decrease) (Decrease)
Devonshire Traffic Calming project (CS10G) is completed and can be
Development
closed.
Services
(Engineering)
Capital Improvement Fund (401)
$ 1
General Fund (101)
$ 1
Hwy 101 Emergency Repair project (CX11 F) is completed and can be
Development
closed. The project was completed in 2016 and the final grant funding was
Services
received in 2020.
(Engineering)
Capital Improvement Fund (401)
$ 11,049
General Fund (101)
$ 238
Federal Capital Grants Fund (223)
9,183
Traffic Mitigation Fee Fund 233
1,628
Beacon's Beach Retaining Wall project (CX20B) is completed and can be Development
closed. Services
(Engineering)
Capital Improvement Fund (401) $ 2,580
Coastal Management Fund (212) $ 2,580
Technology Replacement project (WC10A) will be closed and $26,366 will City Manager
be transferred to the Tech Infrastructure Replacement project (WC18E). (Information
Cityworks Server project (WC14A) will be closed and balance of $1,620 will Technology)
be transferred to the Tech Infrastructure Replacement project (WC18E).
Capital Improvement Fund (401) $ 27,986
Capital Improvement Fund (402) $ 27,986
Mobile Workforce project (WC16C) will be closed and $6,173 transferred to City Manager
Tech Infrastructure Replacement project (WC18E). The remaining balance (Information
will be returned to the funding source. Technology)
Capital Improvement Fund (401) $ 14,486
Capital Improvement Fund (402) $ 6,173
General Fund (101) $ 8,313
Active Transportation Plan project (WC1513) is completed and can be Development
closed. Services
Capital Improvement Fund (401) $ 4,253
General Fund 101 $ 4,253
Preparation of the Five -Year 2020 -2025 Consolidated Plan required by Development
CDBG and the 2020 -2021 Annual Action Plan is complete. Consolidated Services
Plan project (WC19C) will be closed. (Advanced
Planning)
Capital Improvement Fund (401) $ 2,910
General Fund (101) $ 2,910
2021 -02 -10 Item #08F Page 21 of 36
ATTACHMENT 3
FY 2020 -21 Proposed Fund Transfer Amendments - First Quarter
Transfer In Transfer Out
Increase Increase
Description Department (Decrease) (Decrease)
Safe Routes to School Cardiff School District project (CS17C) is completed Development
and can be closed. Services
(Engineering)
Capital Improvement Fund (402) $ 11,014
General Fund (101) $ 11,014
Springwood Sidewalks project (CS18C) is completed and can be closed. Development
Services
(Engineering)
Capital Improvement Fund (402) $ 3,794
General Fund (101) $ 3,794
Assessment of Fair Housing project (WC18B) is completed and can be Development
closed. Services
(Advanced
Planning)
Capital Improvement Fund (402) $ 45,312
General Fund (101) $ 45,312
Total Transfers
$ 792,439 $ 792,439
2021 -02 -10 Item #08F Page 22 of 36
City of Encinitas ATTACHMENT 4
Summary of Budgetary Fund Balance
FY 2020 -2021
FY 2020 -21 Council Action
Increase
(Decrease) to
Available Fund
Description
Meeting Date
Resolution #
Fund Balance
Balance
Actual Beginning Fund Balance, 7/1/19
27,206,008
Less: Contingency Reserve
(14,237,349)
Budget Stabilization Reserve
(1,560,690)
Nonspendable Reserve
(455,097)
Opportunity Fund Balance Committed to CIP
(410,000)
CIP Carryover Reserve
CIP Carryover Reserve
10,542,872
Available Beginning Fund Balance, 7/1/20
FY 2020 -21 Original Budgets Adopted
6/24/20
2020 -54
(1,389,618)
9,153,254
Less Unrealized Investment Gains Recorded at Fair Market Value
Less FY20 Encumbrance Carryovers
(1,251,240)
FY 2020 -21 Budget Adjustments by Council:
1 - El Portal Undercrossing (CS16F)
8/12/21
2020 -61
(620,000)
7,282,014
2. Continuing Appropriations
8/19/21
2020 -62
(196,112)
7,085,902
3. Marine Safety Surf Camera Agreement
9/16/21
2020 -83
7,085,902
4. Public Art Pedestals
9/23/21
2020 -82
7,085,902
5. Center Art Gallery Lighting
10/28/20
2020 -84
7,085,902
6. Streetscape (CSO4D) and El Portal Undercrossing (CS16F) projects and
additional payment to CalPERS (FY 19 -20 Year End Report)
12/9/20
2020 -100
(3,762,514)
3,323,388
7. Proposed First Quarter Amendments
2110121
2021 -09
(112,567)
3,210,821
2021 -02 -10 Item #08F Page 23 of 36
ATTACHMENT 5
Schedule C: General Fund Revenue, Expenditures and Transfers Detail
FY 2020 -21
FY 2020 -21
FY 2020 -21
FY 2020 -21
FY 2020 -21
FY 2020 -21
Adopted
Budget
Amended
Actual
Budget
Budget
Budget
Amendment
Budget
Amounts
$ Variance
%
6/24/20
Over /(Under)
YTD
YTD
REVENUE
TAX REVENUE
1 PROPERTY TAXES
$ 51,687,490
$ $
51,687,490 $
1,324,177
$ (50,363,313)
2.6%
2 DOCUMENTARY TRANSFER TAXES
520,000
520,000
157,804
(362,196)
30.3%
3 SALES TAXES
11,898,717
11,898,717
1,248,152
(10,650,565)
10.5%
4 TRANSI ENT OCCU FANCY TAX
1,650,704
1,650,704
259,468
(1,391,236)
15.7%
5 FRANCHISE FEES
2,208,351
2,208,351
38,959
(2,169,392)
1.8%
6 TAX REVENUE TOTAL
67,965,262
67,965,262
3,028,560
(64,936,702)
4.5%
OTHER REVENUE
�9
7 LICENSES AND PERMITS
235,200
235,200
91,730
(143,470)
39.0%
8 INTERGOVERNMENTAL REVENUE
674,947
674,947
60,047
(614,900)
8.9%
9 CHARGES FOR SERVICES
6,958,742
6,958,742
1,445,649
(5,513,093)
20.8%
10 FINES AND PENALTIES
404,153
404,153
58,511
(345,642)
14.5%
11 USE OF MONEY
837,361
5,805
843,166
300,349
(542,817)
35.6%
12 OTHER REVENUE
548,811
-
548,811
85,163
(463,648)
15.5%
13 OTHER REVENUE TOTAL
9,659,214
5,805
9,665,019
2,041,448
(7,623,571)
21.1%
14 REVENUE TOTAL
77,624,476
5,805
77,630,281
5,070,009
(72,560,272)
6.5%
EXPENDITURES
GENERAL GOVERNMENT
.
15 CITYCOUNCIL - ADMINISTRATION
473,279
-
473,279
109,230
(364,049)
23.1%
16 CITY COUNCIL - CITY ATTORNEY
690,500
690,500
146,114
(544,386)
21.2%
17 CITYMANAGER - ADMINISTRATION
1,090,588
1,090,588
176,316
(914,272)
16.2%
18 CITY MANAGER- ECONOMIC DEV
213,000
213,000
85,833
(127,167)
40.3%
19 CITY MANAGER- ENVIRONMENTAL SVC
161,960
161,960
32,623
(129,337)
20.1%
20 CITYMANAGER- HUMANRESOURCES
897,607
897,607
173,924
(723,683)
19.4%
21 CITY MANAGER- INFORMATION TECHNOLOGY
2,737,958
2,737,958
606,493
(2,131,465)
22.2%
22 CITYCLERK - ADMINISTRATION
443,249
443,249
94,656
(348,593)
21.4%
23 CITY CLERK - ELECTIONS
282,800
282,800
2,176
(280,624)
0.8%
24 FINANCE - ADMINISTRATION
2,059,020
2,059,020
418,576
(1,640,444)
20.3%
25 GENERAL GOVERNMENT TOTAL
9,049,961
9,049,961
1,845,942
(7,204,019)
20.4%
DEVELOPMENT SERVICES
.
26 DEV SVC-DIRECTOR
560,027
560,027
101,393
(458,634)
18.1%
27 DEVSVC- PLAN- ADMINSVCS
444,406
-
444,406
96,076
(348,330)
21.6%
28 DEVSVC- PLAN -LAND DEVELOPMENT
2,347,380
62,483
2,409,863
531,249
(1,878,614)
22.0%
29 DEVSVC- PLAN - REGULATORY PERMIT
144,064
-
144,064
30,841
(113,223)
21.4%
30 DEV SVC- PLAN - APPLICANT DEPOSIT
4,000
-
4,000
-
(4,000)
0.0%
31 DEV SVC- PLAN -ADV PLANNING -HSG
677,193
22,252
699,445
128,206
(571,239)
18.3%
32 DEVSVC- PLAN - BUILDING & CODE
2,296,613
-
2,296,613
468,185
(1,828,428)
20.4%
33 DEV SVC- PLAN - PARKING CITATION
113,500
-
113,500
7,601
(105,899)
6.7%
34 DVCSVC -ENG -CITY ENGINEER
1,231,819
5,000
1,236,819
253,349
(983,470)
20.5%
35 DEVSVC - ENG- TRAFFIC ENGINEERNG
606,530
37,355
643,885
127,598
(516,287)
19.8%
36 DEVSVC -ENG- INSPECTIONS
1,282,418
-
1,282,418
145,775
(1,136,643)
11.4%
37 DEVELOPMENT SERVICES TOTAL
9,707,950
127,090
9,835,040
1,890,273
(7,944,767)
19.2%
2021 -02 -10 Item #08F Page 24 of 36
ATTACHMENT 5
Schedule C: General Fund Revenue, Expenditures and Transfers Detail
PARKS, RECREATION & CULTURAL ARTS
58 PARKSREC - ADMINISTRATION
FY 2020 -21
FY 2020 -21
FY 2020 -21
FY 2020 -21
FY 2020 -21
FY 2020 -21
59 PARKS REC - PARK MAINTENANCE
Adopted
Budget
Amended
Actual
Budget
Budget
60 PARKS REC - BEACH MAINTENANCE
Budget
Amendment
Budget
Amounts
$ Variance
%
61 PARKSREC - TRAIL MAINTENANCE
6/24/20
-
220,192
36,391
Over /(Under)
YTD
62 PARKS REC- RECREATION PROGRAMS
452,985
-
452,985
26,928
YTD
5.9%
PUBLIC SAFETY
818,066
818,066
113,602
(704,464)
13.9%
38 PUBLIC SAFETY -LAW ENFORCEMENT
16,774,200
16,774,200
1,423,085
(15,351,115)
8.5%
39 PUBLIC SAFETY - FIRE ADMIN
593,323
593,323
149,298
(444,025)
25.2%
40 PUBLIC SAFETY -FIRE OPERATIONS
14,177,036
14,177,036
5,059,790
(9,117,246)
35.7%
41 PUBLIC SAFETY -LOSS PREVENTION
708,138
708,138
124,331
(583,807)
17.6%
42 PUBLIC SAFETY - DISASTER PREP
189,722
-
189,722
17,053
(172,669)
9.0%
43 PUBLIC SAFETY- MARINE SAFETY
1,364,226
5,805
1,370,031
461,664
(908,367)
33.7%
44 PUBLIC SAFETY - JRLIFEGUARDS
256,664
-
256,664
29,052
(227,613)
11.3%
45 PUBLIC SAFETY TOTAL
34,063,309
5,805
34,069,114
7,264,273
(26,804,841)
21.3%
PUBLIC WORKS
4,322,596
4,322,596
3,421,066
(901,530)
79.1%
46 PUBLICWORKS - ADMINISTRATION
509,743
-
509,743
104,478
(405,265)
20.5%
47 PUBLIC WORKS- ENVIRONMENTAL
2,100
198,167
2,100
-
(2,100)
0.0%
48 PUBLICWORKS - STREETMAINT
3,087,646
(192,362)
3,087,646
452,986
(2,634,660)
14.7%
49 PUBLIC WORKS -FAC MAINT CVC CTR
407,833
407,833
80,557
(327,276)
19.8%
50 PUBLIC WORKS -FAC MAINT FIRE ST
293,426
(4,634,105)
293,426
75,454
(217,972)
25.7%
51 PUBLIC WORKS -FAC MAINT PW YRD
177,287
(1,463,750)
177,287
33,996
(143,291)
19.2%
52 PUBLIC WORKS -FAC MAINT LIBRARY
325,812
(6,097,855)
325,812
52,161
(273,651)
16.0%
53 PUBLIC WORKS -COMM CTR & PARKS
382,194
(6,290,217) $
382,194
91,131
(291,063)
23.8%
54 PUBLIC WORKS -STORM WATER MAINT
663,009
663,009
119,453
(543,556)
18.0%
55 PUBLIC WORKS -STORM WATER FLOOD
93,756
93,756
14,518
(79,238)
15.5%
56 PUBLIC WORKS - STORMWATER FROG
797,191
797,191
129,676
(667,515)
16.3%
57 PUBLIC WORKS TOTAL
6,739,997
6,739,997
1,154,410
(5,585,587)
17.1%
PARKS, RECREATION & CULTURAL ARTS
58 PARKSREC - ADMINISTRATION
1,263,461
1,263,461
239,762
(1,023,699)
19.0%
59 PARKS REC - PARK MAINTENANCE
2,545,596
-
2,545,596
462,719
(2,082,877)
18.2%
60 PARKS REC - BEACH MAINTENANCE
581,935
69,022
650,957
130,985
(519,972)
20.1%
61 PARKSREC - TRAIL MAINTENANCE
220,192
-
220,192
36,391
(183,801)
16.5%
62 PARKS REC- RECREATION PROGRAMS
452,985
-
452,985
26,928
(426,057)
5.9%
63 PARKS REC - COMM CENTER OPER
818,066
818,066
113,602
(704,464)
13.9%
64 PARKS REC - COMM CENTER PROGRAMS
269,297
269,297
54,170
(215,127)
20.1%
65 PARKS REC - COMM CENTER RENTALS
100,419
100,419
19,549
(80,870)
19.5%
66 PARKSREC - SENIOR CENTER
210,012
210,012
28,195
(181,817)
13.4%
67 PARKS REC - REC FACILITY PROGRAMS
512,056
512,056
118,062
(393,994)
23.1%
68 PARKSREC - CULTURAL ARTS
233,614
(3,750)
229,864
43,090
(186,774)
18.7%
69 PARKS, REC & CULTURAL ARTS TOTAL
7,207,633
65,272
7,272,905
1,273,454
(5,999,451)
17.5%
NON - DEPARTMENTAL
I
70 NON DEPT - CENTRAL PURCHASES
95,298
-
95,298
5,937
(89,361)
6.2%
71 NON DEPT - SHARED EXPENSES
4,322,596
4,322,596
3,421,066
(901,530)
79.1%
72 NON - DEPARTMENTAL TOTAL
4,417,894
-
4,417,894
3,427,003
(990,891)
77.6%
73 EXPENDITURES TOTAL
71,186,744
198,167
71,384,911
16,855,354
(54,529,557)
23.6%
74 EXCESS OF REVENUE OVER EXPENDITURES
6,437,732
(192,362)
6,245,370
(11,785,346)
(18,030,716)
- 188.7%
TRANSFERS
75 TRANSFERS IN
7,281,803
(4,634,105)
2,647,698
4,796,372
2,148,674
181.2%
76 TRANSFERS OUT
(15,109,153)
(1,463,750)
(16,572,903)
(13,358,411)
3,214,492
80.6%
77 TRANSFER TOTAL
(7,827,350)
(6,097,855)
(13,925,205)
(8,562,038)
5,363,166
61.5%
78 NET INCREASE (DECREASE) TO FUND BALANCE
$ (1,389,618) $
(6,290,217) $
(7,679,835) $
(20,347,384) $
(12,667,549)
264.9%
2021 -02 -10 Item #08F Page 25 of 36
FY 2020 -21 YTD Capital Improvement Project Status Report - First Quarter ATTACHMENT 6
2021 -02 -10 Item #08F Page 26 of 36
Anticipated
Project to Date
Fiscal Year to
Remaining
Completion
WPICIP
Project to Date Budget
Expenditures
Date Transfers or
Balance as of
Date
Project Title
No.
Responsible Depart ment
as of 09/30/2020
as of 09/30/2020
Returns (Out)/In
09/30/2020
(Month -Year)
Status
DRAINAGE PROJECTS
1
Storm Drain Repair
CDOSE
DEVELOPMENT SERV- ENS
3,136,001
(2,442,051)
693,950
Ongoing
Ongoing Master Project.
2
Manchester Ave.@ Mira Costa Drainage
CD07C
DEVELOPMENT SERV- ENS
56,902
-
56,902
N/A
Belmont Contribution.
Improvements
3
5 Yr. Habitat - Biological & Monitoring
CD17B
DEVELOPMENT SERV- ENS
174,474
(97,128)
77,346
8/1/2021
The 5 year maintenance and monitoring of the El Camino Real Channel Storm Drain
began in June 2016. The 4th Annual Report was submitted this Fall, next year will
be the final year of monitoring and reporting.
4
Watershed LID Retrofit
CD19A
SDWD
185,780
(20,135)
165,645
Processing amendment with IRWM /DWR to revise project scope to include Public
Works Yard Improvements. Progress reporting will continue until Streetscape is
completed.
Cal Total
3,553,157
2 559 314
993,843
WASTEWATER PROJECTS - CARDIFF
SANITARY DIVISION (CSD)
5
CSD Collection System Rehab
CC04E
CSD- ENS
3,816,691
1,376,892
2,439,799
Ongoing
Ongoing Master Project.
6
Olivenhain Trunk Improvements
CC04J
CSD- ENS
12,316,982
(3,135,965)
9,181,017
7/1/2021
Project is split into 3 phases. Phase 1 is ready to go for construction. Phase 2 and 3
are in right ofway acquisition.
7
Lone Jack& Somerset Main Replacement
CC07B
CSD - ENS
0
7/1/2021
Included in the Olivenhain Trunk Sewer Project. See status above.
8
Sewer Master Plan Update
CC16B
CSD- PW
133,234
(54,367)
78,867
6/30/2021
Master Plan and Rate Study in progress. Anticipate completion Spring 2021.
9
SEJ PA Plant Improvements
CC20A
CSD- PW
752,041
(419,391)
(332,650)
Closed
Annual contribution to SEJPA capital improvement program. Includes remaining
FY19 balance.
10
SEJ PA Plant Improvements
CC21A
CSD- PW
425,000
-
332,650
757,650
Ongoing
Annual contribution to SEJPA capital improvement program. Includes remaining
FY20 balance.
11
Cardiff Pump Station /SEJPAForce Main
CC20B
CSD -PW
420,000
250000
170000
6/30/2021
Part ofSEJPA capital improvement proqram.
Cal Total
17,863,948
(5,236,614)
12,627,334
WASTEWATER PROJECTS -
ENCINITAS SANITARY DIVISION ESD
12
Batiquitos 2004 Pump Station
CE04A
ESD- PW
2,910,620
(2,712,836)
-
197,784
Ongoing
Annual pass - through contribution to Leucadia Water District for capital
Improvements
improvements.
13
Collection System Rehabilitation
CE04H
ESD - ENS
7,137,685
1,015,808
6,121,877
Ongoing
Ongoing Master Project.
14
Master Plan Update
CE16A
ESD- PW
133,234
54,367
78,867
6/30/2021
Master Plan and Rate Stud in progress. Anticipate completion Spring 2021.
15
Poinsettia Station Gravity Pipeline
CE17C
ESD- PW
246,413
(241,639)
-
4,774
12/31/2020
ESD share of Leucadia Wastewater project - Poinsettia Station Gravity Pipeline.
(formerly Lanikai Gravity Sewer Line)
Anticipate completion Spring 2020. Final billings anticipated Fall 2020.
16
Encina Plant Improvements
CE20B
ESD- PW
1,843,371
(976,758)
(866,614)
Closed
Annual contribution to EWA capital improvement program. Includes remaining FY19
balan
17
Encina Plant Improvements
CE21 B
ESD- PW
882,336
-
866,614
1,748,950
Ongoing
Annual contribution to EWA capital improvement program. Includes remaining FY20
balance.
Cal Total
13,153,659
-5,001,407
0
8,152,252
2021 -02 -10 Item #08F Page 26 of 36
FY 2020 -21 YTD Capital Improvement Project Status Report - First Quarter ATTACHMENT 6
Anticipated
Project to Date Fiscal Year to Remaining Completion
WPICIP Project to Date Budget Expenditures Date Transfers or Balance as of Date
Project Title No. Responsible Depart mem as of 09/30/2020 as of 09/30/2020 Returns (Out)/In 09/30/2020 (Month -Year) Status
PARK & BEACH PROJECTS
18 Recreation Trails Development Fund
CPOOF PARKS, RECAND CULTURAL
2,014,413 (742,678)
1,271,735
Ongoing The Trails Master Plan includes 80 miles oftrails with 40.5 miles currently developed.
ARTS/DEV SERV ENG
Funding was approved for the following trails during the FY 2017 -18 six year CIP
budget process.
Trail 95 El Camino Del Norte Connection: Lucylle Ln. to County of San Diego.
This trail project is in advertisement now and is expected to be awarded and start
construction in early 2021.
Trail 82, Rancho Santa Fe Road: Encinitas Blvd. to El Camino Del Norte
Staff is coordinating with SDG &E, AT &T and OMWD on utility relocations based on
updated Trail 82 plans. Staff is preparing exhibits in preparation for outreach to the
property owner at the south end ofthe project to secure an easement.
Adams Run Trail, end of Adams Run Trail to Rancho Summit Drive Trail in
Olivenhain. This trail will require a Mitigated Negative Declaration. Staff is working
with the US Fish and Wildlife Service (USFWS) regarding habitat impacts, and will
involve purchase of Mitigation Bank Credits. Construction estimate is subject to
USFWS response and approval. Staff is reviewing alignment analysis for submittal
to USFWS.
The Trail 79 Manchester Avenue Connection, Engineering estimates working with a
consultant on design in FY 2021 -22
19 Park Improvement Projects
CP04G PARKS, RECAND CULTURAL
2,507,987 (2,207,269)
300,718
Ongoing The Parks, Recreation and Cultural Arts Department identifies improvement projects
ARTS
for park and recreational facilities on an annual basis, with majority funding from cell
tower lease agreements. Projects may include, but are not limited to, the
replacement ofvarious park/beachftrail amenities and rehabilitation of existing
facilities /amenities.
The playground replacement project at Moonlight State Beach started in spring 2020
and was completed in September 2020. Notice of Completion was taken to Council
on September 9, 2020.
The next playground scheduled for replacement is at Scott Valley Park.
20 Habitat/Open Space Acquisition
CP05A PARKS, RECAND CULTURAL
132,124 (6,932)
125,193
Ongoing This project involves the acquisition and preservation of habitat/ open space parcels
ARTS
from willing sellers in support ofthe approved SANDAG Multiple Habitat
Conservation Program (MHCP), Storm Water/ Watershed Management Program
and habitat preservation and open space goals. The City will utilize local funds to
leverage federal and state grants and/or any other opportunities that may arise. The
City seeks to establish a balance between new development and the maintenance
and preservation ofthese valuable environmentally sensitive habitat and open space
resources. This project moved to Parks, Recreation and Cultural Arts as of July 1,
2019.
21 Olympus Park (formerly Standard Pacific
CP14A DEVELOPMENT SERV -ENG
5,639,858 (1,917,964) (205,000)
3,516,894
Spring 2021 Construction is approximately 85% complete with the park opening anticipated at the
Park Site)
end of January 2021.
22 Beacon's Beach Access- Design
CP14B DEVELOPMENT SERV- ENG
850,000 (556,518)
293,482
TBD Funding for this project to be considered in future budget years.
23 Cardiff Beach Living Shoreline Project
CP16A CITY MANAGER
3,673,700 (3,516,203)
157,497
6/1/2022 The Coastal Zone Management staff And Engineering Division are working together
(Dune Restoration)
to study and fix the drainage problems in the next year. The Living Shoreline Project
will be studied and monitored for the next five years (2019— 2024). The project will
need to remain open throughout this period.
Completed Artificial Turf Project completed in 2016. Additional funds for lighting design through
24 Leo Mullen Artificial Turf
CP16B DEVELOPMENT SERV- ENG
1,087,600 (1,087,526)
74
2020. Project closure form was submitted on 10/22/2020.
25 Beacon Beach Bluff Improvement Project
CP19A DEVELOPMENT SERV- ENG
- -
N/A Funding was reallocated to other priority CIPs. Project closure form submitted on
10/22/2020
Category Total 15,905,682 (10,035,089) (205,000) 5,665,593
2021 -02 -10 Item #08F Page 27 of 36
FY 2020 -21 YTD Capital Improvement Project Status Report - First Quarter ATTACHMENT 6
2021 -02 -10 Item #08F Page 28 of 36
Anticipated
Project to Date
Fiscal Year to
Remaining
Completion
WPICIP
Project to Date Budget
Expenditures
Date Transfers or
Balance as of
Date
Project Title
No.
Responsible Depart ment
as of 09/30/2020
as of 09/30/2020
Returns (Out)Iln
09/30/2020
(Month -Year)
Status
MOBILITY PROJECTS
26
Safe Rte. to Schools Program (City)
CS01E
DEVELOPMENT SERV -ENG
1,813,557
(1,357,572)
455,985
Ongoing
Master Program - ongoing.
27
Traffic Safety and Calming
CS02F
DEVELOPMENT SERV -ENG
616,165
(478,121)
138,044
Ongoing
Master Program - ongoing.
28
Traffic Signal Modifications
CS02G
DEVELOPMENT SERV -ENG
1,270,988
(617,737)
653,251
Ongoing
Master Program - ongoing.
29
North Coast Hwy 101 Streetscape
CSO4D
DEVELOPMENT SERV- ENG
11,678,546
(5,343,285)
6,335,261
Winter 2022
Construction contract for Phase 1 has been awarded and work will begin 1/4/2021
and be completed in Summer 2022. Staff is reviewing options for Phase 2.
30
Santa Fe Dr Improvements
CS07B
DEVELOPMENT SERV- ENG
2,502,451
(2,041,512)
460,939
Completed
Phase I (North side and undergrounding) complete. Remaining unimproved
segments are now included in the Santa Fe Dr Corridor Improvements Project
(CS19E). Project closure form submitted 10/6/2020.
31
Devonshire Dr Traffic Calming
CS10G
DEVELOPMENT SERV- ENG
31,565
(31,565)
(0)
Completed
Council authorized the balance to be re- appropriated to other Tier 1 priority projects.
Project completion form was submitted on Sept. 3, 2020.
32
La Costa Avenue Improvements
CS11C
DEVELOPMENT SERV -ENG
1,475,000
(153,169)
1,321,831
TBD
La Costa Avenue at North Coast Highway 101 was improved as a signalized
intersection (coordinated with Encinitas Beach Resort Improvements). Other
improvements include a traffic signal at La Costa and Vulcan as —11 as other
pedestrian improvements.
33
Encinitas Community Park(ECP)
CS12E
DEVELOPMENT SERV -ENG
38,000
-
38,000
TBD
City's financial contribution for traffic impacts.
Mitigation /Santa Fe @ Scripps
34
ECP Offsite Improvements
CS13C
DEVELOPMENT SERV -ENG
750,000
(563,876)
186,124
TBD
Master Project for future traffic mitigation costs.
35
ADA Curb Ramp Project
CS16C
DEVELOPMENT SERV -ENG
211,074
(40,106)
170,968
Ongoing
Master Project.
36
Verdi Rail Crossing (Formerly
CS16E
DEVELOPMENT SERV- ENG
1,796,865
(1,774,215)
22,650
TBD
Previously titled "Montgomery Ave At -Grade Pedestrian Rail Crossing'. Final plans
Montgomery At -Grade Pedestrian
expected in early 2021. Construction timing is dependent upon funding availability.
Crossing)
Council authorized funds to be re- appropriated to other Ter 1 priority projects.
37
El Portal Pedestrian/Bike Underpass
CS16F
DEVELOPMENT SERV -ENG
11,843,456
(8,471,659)
580,000
3,951,797
9/1/2022
Construction is underway and will be completed in Fall 2022.
Project
38
B Street Sidewalk Project
CS18G
DEVELOPMENT SERV -ENG
853,099
(667,159)
185,940
10/1/2020
Construction is complete. The NOC went to Council in October.
39
FY 2018 -19 Annual Street Overlay
CS19A
DEVELOPMENT SERV -ENG
2,772,975
(2,438,419)
334,556
Completed
Contract split into two contracts- seals and overlay. Both contracts are complete
and NOCs have been filed. Project can be closed after Warranty Period expires
June 2021
40
Morning Sun Drive Sidewalk
CS19B
DEVELOPMENT SERV -ENG
2,400,000
(1,136,122)
1,263,878
2/1/2021
Construction expected to be completed in Winter 2020/21.
41
Encinitas Blvd. Guardrail
CS19D
DEVELOPMENT SERV- ENG
161,391
124,530
36,861
Completed
Project can be closed.
42
Santa Fe Dr Corridor Improvements
CS19E
DEVELOPMENT SERV- ENG
3,118,171
(205,081)
2,913,090
Summer 2022
Design contract was awarded in Spring 2020 and construction is expected to start in
C 19
PUBLIC WORKS
382,000
(376,674)
5,326
6/1/2020
2021.
Phase 1 completed Spring 2020.
43
N Hwy 101 NCTD Temp Parking
Improvements
CS20A
DEVELOPMENT SERV- ENG
3,000,000
(316,431)
2,683,569
Spring 2021
Construction contract awarded October 2020. Construction in progress and is
44
FY2019 -20 Annual Overlay
expected to be completed in late Spring 2021.
45
FY2020-21 Annual Overlay
CS21A
DEVELOPMENT SERV -ENG
2,984,742
-
2,984,742
Summer 2021
Council approval to Reject all bids and Re- advertise scheduled for January 2021.
Construction award expected late February 2021.
630,128
(1,008)
629,120
46
N. Vulcan Ave. Temp Parking Phase 11
CS21 B DEVELOPMENT SERV- ENG
Spring 2021
Construction contract awarded September 2020. Obtaining ROE from NCTD.
Construction expected to start in early January 2021.
Categon, Total
50,330,173
(26,138,243)
580,000
24,771,930
2021 -02 -10 Item #08F Page 28 of 36
FY 2020 -21 YTD Capital Improvement Project Status Report - First Quarter ATTACHMENT 6
2021 -02 -10 Item #08F Page 29 of 36
Anticipated
Project to Date
Fiscal Year to
Remaining
Completion
WPICIP
Project to Date Budget
Expenditures
Date Transfers or
Balance as of
Date
Project Title
No.
Responsible Depart ment
as of 09/30/2020
as of 09/30/2020
Returns (Out)/In
09/30/2020
(Month -Year)
Status
STORM RELATED PROJECTS
47
Emergency Repair Project- Highway 101
11F
DEVELOPMENT SERV- ENG
872,746
(861,697)
11,049
Completed
Project is complete. Final Reimbursement has been received. Project closure form
South
submitted 10-6 -2020.
48
Emergency Repair Project - Hwy 101
CX16F
DEVELOPMENT SERV -ENG
112,512
(25,557)
86,955
7/1/2021
This is the five year monitoring associated with Project CX11 F(EmergencyRepair -
Monitoring
Highway 101 South). The five year monitoring will be completed in 2021.
49
Emergency Repair Project- Beacon's
CX20B
PARK & REC
28,380
(25,800)
2,580
Completed
Emergency repairs were completed in June 2020.
Beach Retaining Wall
Cateciont Total
1,013,638
913 054
100,594
CAPITAL PROJECTS FUND 402
50
Leucadia Flooding Issues
CD17A
DEVELOPMENT SERV- ENG
480,963
(480,104)
-
859
TBD
Project to install sumps and East Jason Street culvert. Twelve sump catch basins
have been completed. Jason Street culvert is at 100% design. Additional funding is
required for construction.
51
Cottonwood Creek Basin Maintenance
CD20A
PUBLIC WORKS
200,000
5,895
194,105
6/30/2021
Complete
Consultant hired for design and construction management.
Thisjoint project between the City of Encinitas, San Diegudo Water District, and San
52
ELLD -Zone H Lot 15 Recycled Water
CP17A PARKS, REC AND CULTURAL
30,000 (459)
29,541
Conversion & Booster Pump Installation
ARTS
Elijo JPA. The work is complete and the project final billing by SEJPA is anticipated
in October 2020.
53
Public Art Pedestals
CP20A
PARKS, RECAND CULTURAL
33,750
(859)
32,891
Spring 2021
City Council awarded the contract on September 23, 2020. Construction ofthe five
ARTS
pedestals is scheduled to begin in January 2021, and is anticipated to be complete in
the spring of 2021.
54
Birmingham Drive- Complete Streets
CS17B
DEVELOPMENT SERV -ENG
1,005,413
(820,299)
-
185,114
TBD
95% street improvement design complete. Easement /ROW acquisition and Permit
review in progress. SDG &E Undergrounding design completion delayed from
November 2019 to Fall 2020. Undergrounding is not currently funded. Council
authorized funds be reappropriated to other tier 1 priority projects.
55
Safe Routes to School Cardiff School
CS17C
DEVELOPMENT SERV -ENG
353,422
(342,408)
-
11,014
Completed
The MacKinnon Avenue and Montgomery Avenue Sidewalks were completed in
District
2018. In June 2020, the City Council authorized the majority ofthe balance to be re-
appropriated to other Ter 1 priority projects. Project Closure Form submitted on
Sept. 3, 2020.
56
Hwy 101 Pedestrian Crossing (Diana St)
CS17E
DEVELOPMENT SERV- ENG
323,000
(7,250)
-
315,750
Summer 2021
The crossing will be completed simultaneously with Leucadia Streetscape- Phase 1.
Anticipate construction in Spring to Summer 2021.
57
Street Light & Traffic Signal Replacements
CS17G
DEVELOPMENT SERV- ENG
340,000
(208,437)
-
131,563
Ongoing
Master program to replace street lights and traffic signals that are knocked down.
58
Street Light Conversion Project
CS17H
DEVELOPMENT SERV -ENG
760,500
5,929
754,571
12/31/2021
Desi nis anticipated to be completed by the end of January,
59
Leucadia Blvd Roundabout @ Hygeia
CS18B
DEVELOPMENT SERV -ENG
3,746,234
(464,459)
(375,000)
2,906,775
Jul-21
Project 100% design completed May 2020. Utility relocations will be needed to
address elevation changes in the road profile. Additional funding will be required for
construction.
60
Springwood Sidewalks
CS18C
DEVELOPMENT SERV -ENG
777,158
(773,365)
-
3,794
Completed
Construction completed in August 2018. Notice of Completion (NOC) was approved
by Council on October 24, 2018. Project Completion Form submitted on 2 -18 -2020.
Project closure postponed due to additional repair work. Project can now be closed.
61
Installation of Innovative Bike Lane
CS18D
DEVELOPMENT SERV- ENG
175,000
(98,203)
-
76,797
Ongoing
Master project for general striping improvements.
Treatment
Ongoing
Master Project for general mobility improvements. Council authorized funds be
62
General Mobility Improvements
CS18E DEVELOPMENT SERV- ENG
1,361,109 (647,533) -
713,576
12/31/2020
reappropriated to other Tier 1 priority projects.
Olivenhain Municipal Water District incorporated the City's striping design into their
63
El Camino Mobility Striping Improvements
CS20B DEVELOPMENT SERV- ENG
486,722 (471,840) -
14,882
plans which are currently in construction. Striping will occur in Nov /Dec 2020.
64
Balour Dr. Corridor Improvements
CS20C
DEVELOPMENT SERV- ENG
350,000
(33,743)
-
316,257
TBD
The striping and active transportation enhancements were completed in Oct 2019
and the traffic signal at Balour and Santa Fe will be coordinated with the Santa Fe
Corridor Projects. Council authorized funds be reappropriated to other Tier 1 priority
projects.
65
Mackinnon ADA Sidewalk Project
CS20D
DEVELOPMENT SERV- ENG
550,000
(46,733)
-
503,267
Fall 2021
Project is in advertisement and is expected to be awarded in early 2021.
Construction in Spring - Summer 2021 and completion in Fall 2021.
2021 -02 -10 Item #08F Page 29 of 36
FY 2020 -21 YTD Capital Improvement Project Status Report - First Quarter ATTACHMENT 6
Anticipated
Project to Date Fiscal Year to Remaining Completion
WPICIP Project to Date Budget Expenditures Date Transfers or Balance as of Date
Project Title No. Responsible Depart ment as of 09/30/2020 as of 09/30/2020 Returns (Out)/In 09/30/2020 (Month -Year) Status
CAPITAL PROJECTS FUND (402)
Continued
66
S. Coast Hwy 101 Safety& Mobility
CS20E DEVELOPMENT SERV- ENG
931,292 (834,811) -
96,481
10/14/2020 Construction was completed on 9/4/2020. The NOC went to Council in October
2020.
N/A The funds for the Santa Fe Drive SDA Frontage Improvements were transferred to
67
Santa Fe Drive SDA Frontage Improve
CS20F DEVELOPMENT SERV- ENG
891,640 - (891,640)
the Santa Fe Drive Corridor Improvement Project (CS19E) in 2020. The project
closure form was submitted 9/3/2020.
TBD Design plans complete. Project will be constructed after OMWD Pipeline Project is
68
El Camino Real -Z Crossing
CS20G DEVELOPMENT SERV -ENG
517,600 - -
517,600
complete.
Summer 2021 The crossing will be completed simultaneously with Leucadia Streetscape - Phase 1.
69
N. Coast Hwy 101 Pedestrian Beacon
CS20H DEVELOPMENT SERV- ENG
490,100 (250) -
489,850
Anticipate construction in Spring to Summer 2021.
70
Climate Action Plan- Mitigation Measures WC17A CITY MANAGER-
350,360 (137,063) -
213,297
Ongoing Final revisions to draft ordinance prepared. CAP update adopted by council
ENVIRONMENTAL SERVICES
11/182020. CivicSpark Fellow brought on board 9/12020. Purchase and installation
of bike racks in process.
71
Vulcan& San Elijo Active Transportation WC17B DEVELOPMENT SERV -ENG
100,000 (10,279) -
89,721
On hold Study on hold.
Improvement Study
72
Specific Plan Amendment - Leo Mullen WC17C DEVELOPMENT SERVICES-
165,000 - (165,000)
TBD Planning requested a baseline assessment ofthe temporary lighting, which is
Sports Park Lighting (ERSP) PLANNING
expected from the consultant. An environmental determination can then be made to
move forward with the SPA. Project funding was re- appropriated to the Tier 1 priority
projects (including Leucadia Streetscape) in June 2020. Parks & Rec department
would like to keep this project open.
73
800 MHz Radio Upgrades WC18A FIRE
435,793 (193,090)
242,703
FY 2021 -22 Three years of radio purchase completed and grant reimbursements received. In
process of purchasing the fourth year.
74
Assessment of Fair Housing
WC18B DEVELOPMENT SERVICES-
50,000 (4,688)
45,312
Completed Program participants including Housing Authorities and recipients of Community
PLANNING
Development Block Grant program funds are required to take actions to affirmatively
further fair housing choice.
The City (along with all San Diego County jurisdictions) updated the (San Diego
Regional) Analysis of Impediments. The work commenced in August 2019 and was
completed June 2020. The Analysis of Impediments was adopted by the City Council
in June 2020.
Project completion form to be provided to Finance.
75
Affordable Housing Acquisition
WC18C DEVELOPMENT SERVICES-
1,435,476 -
1,435,476
Ongoing On March 22, 2017, the Encinitas Housing Authority Board directed staffto develop
PLANNING
a strategy for acquisition of units using the City's in -lieu fees (Affordable Housing
Fund). Part ofthis strategy includes appropriating the available fund balance in the In
Lieu Fees fund for the purpose of purchasing affordable housing within the City of
Encinitas, when it becomes available and it is the City's desire to purchase. This
effort has since been expanded and extended to include a strategy for use of City
Affordable Housing funds. This strategy will prioritize the use of City funds in
achieving the City's housing goals and needs, including new construction, acquisition
and rehabilitation.
76
Pacific Pines Maintenance Schedule
WC18D DEVELOPMENT SERVICES-
84,110 (41,064)
43,046
Ongoing In 2003, the Encinitas Housing Authority acquired 16 condo units at Pacific Pines to
PLANNING
preserve affordable housing for low- income households. Since 2003, maintenance
has been completed on an as- needed basis. In 2016, a replacement study was done
to anticipate major needs over 20 years. Reserve funds are budgeted according to
the study, in order to implement maintenance. Many units have been updated with
new carpet, painting, and appliances. Staff is in regular communication with property
management regarding use of the replacement funds.
2021 -02 -10 Item #08F Page 30 of 36
FY 2020 -21 YTD Capital Improvement Project Status Report - First Quarter ATTACHMENT 6
2021 -02 -10 Item #08F Page 31 of 36
Anticipated
Project to Date
Fiscal Year to
Remaining
Completion
WPICIP
Project to Date Budget
Expenditures
Date Transfers or
Balance as of
Date
Project Title
No.
Responsible Depart ment
as of 09/30/2020
as of 09/30/2020
Returns (Out)/In
09/30/2020
(Month -Year)
Status
CAPITAL PROJECTS FUND (402)
Continued
77
Tech Infrastructure Replacement
WC18E
INFORMATION TECHNOLOGY
1,625,493
(781,978)
843,515
Ongoing
This project includes replacement ofend oflife hardware including servers and
networking equipment; implementation of infrastructure management tools to
enhance business process automation; digital infrastructure security; disaster
recovery; and certain software enhancements and implementations. Current status:
Implemented telecommuting infrastructure for all supported agencies. Completed
migration of Disaster Recovery to a location that is more than 50 miles from City hall,
implemented enhanced security for SDWD per DHS recommendations. In Process:
VOIP phone system replacement project, Moonlight Beach Safety Center
enhancements including cameras and a citywide printer replacement project.
78
ADA/Section 504 Update of Self
WC18F
CITY MANAGER - RISK
75,000
-
75,000
Apr -21
Update of City's Self Evaluation and Transition plan as mandated by Federal
Evaluation
MANAGEMENT
regulations.
79
Broadband Master Planning
WC20A
INFORMATION TECHNOLOGY
75,000
-
(75,000)
TBD
Funding originally intended for a city -wide EV charging station study. Staffis
evaluating the need for a study at this time and will return to Council with options
including opportunities for installation. Council authorized funds be reappropriated to
other tier 1 priority projects.
80
Electric Vehicle Charging Station
WC20B
CITY MANAGER -
50,000
-
50,000
TBD
EV Charging Station Master Plan to be developed in 2021. The Master Plan will
ENVIRONMENTAL SERVICES
assist in building an efficient network of EV charging locations and improve
opportunities for securing grants.
81
Vulcan Ave. Traffic Calming
WC20C
DEVELOPMENT SERV- ENG
100,000
-
100,000
TBD
Evaluation and design in process for restriping Vulcan from Encinitas Blvd. to La
Costa Ave.
82
Local Roadway Safety Plan
WC20E
DEVELOPMENT SERV- ENG
80,000
80,000
Dec -21
RFP was issued and consultant firms interviewed. The contract for the study is
expected to be executed in January /February 2021 and will take approximately one
year to complete.
83
Storm Capture and Reuse Study
WD17A
DEVELOPMENT SERV -ENG
100,000
(55,554)
-
44,446
Completed
Dokken prepared a Preliminary Engineering Report studying storm water capture at
Leucadia Roadside Park. The task is complete. Flooding here was also evaluated
as part ofthe Leucadia Watershed study and a solution may be incorporated into the
Leucadia Streetscape project.
Category Total
18,530,135
(6,466,292)
(1 506 640
10,557,203
FACILITY MAINTENANCE PROJECTS
FUND (403)
Ongoing
In design: architectural firm completing plans for Phase 2. Phase 2 to include exterior
84
Civic Center Improvements
CF1 6A PUBLIC WORKS
2,024,077 (611,094) -
1,412,983
work (painting, courtyard rehab, monument sign replacement) anticipated to begin
Spring 2021.
85
Fire Stations Improvements
CF1 6B
PUBLIC WORKS
581,577
(264,276)
-
317,301
Ongoing
Annual improvements project. Station 4 rehabilitation completed Fall 2019.
86
Public Works Facility Improvements
CF1 BD
PUBLIC WORKS
825,851
(489,987)
-
335,864
Ongoing
Annual improvements project. Carpet replacement completed Fall 2019. Exterior
painting anticipated to be completed in FY21.
87
ADA Facilities Compliance
CF1 BE
PU BLIC WORKS
100,000
-
-
100,000
Ongoing
Reserve funding for emergency ADA projects that are not in the City's current ADA
Transition Plan. Anticipate using some ofthe funds in FY 201320 for a consultant to
ssist with a public outreach in preparation for the update ofthe Self- Evaluation and
Transition plans.
88
Library Improvements
CF1 6F
PUBLIC WORKS
371,000
(235,972)
-
135,028
Ongoing
Annual improvements project. Carpet replacement completed Fall 2019.
89
ADA Parking Lot Upgrades
CF1 SA
PUBLIC WORKS /PARKS, REC AND
435,000
(291,171)
143,829
Ongoing
On September 11, 2013, the City adopted Resolution 2013 -41, the Transition and
CULTURAL ARTS
Self Evaluation Plans Under the Americans with Disabilities Act (ADA) and Section
504 ofthe Rehabilitation Act of 1973, and directed staffto complete the funded CIP
projects as previously approved by the City Council at the June 12, 2013 meeting.
Item #20 ofthe Transition Plan identifies several City parking lots in need of
upgrades for compliance.
Construction began in October and was completed in December 2019. A CASP
report was completed for Glen Park and a cost estimate for upgrades should be
completed by Spring 2021.
90
Community Center Improvements
CF1 8B
PUBLIC WORKS /PARKS, REC AND
550,000
(22,758)
527,243
Ongoing
Lighting project combined with annual general improvements. City Council awarded
CULTURAL ARTS
the contract on October 28, 2020. The lighting project is anticipated to be completed
in third quarter of FY 2020-21.
91
Lifeguard Facility Improvements
CF20A
PUBLIC WORKS
185,000
185,0001
Ongoing
Annual improvements project. Improvements anticipated to begin FY 2021.
92
Fire Station #1 Water Remediation
CF20B
PUBLIC WORKS
555,092
(433,129)
121,963
Completed
Work completed August 2020.
93
City Hall Renovations - Phase One
CF20C
PUBLIC WORKS
975,423
(627,678)
-
347,745
Dec -20
Phase One anticipated completion December 2020.
94
Pacific View Improvements
CF20D
PUBLIC WORKS
24,566
(10,188)
14,378
Dec -20
Anticipated completion of security upgrades is December 2020.
CategorV Total
6,627,586
2 986 252
3,641,334
2021 -02 -10 Item #08F Page 31 of 36
FY 2020 -21 YTD Capital Improvement Project Status Report - First Quarter ATTACHMENT 6
Anticipated
Project to Date Fiscal Year to Remaining Completion
WPICIP Project to Date Budget Expenditures Date Transfers or Balance as of Date
Project Title No. Responsible Depart ment as of 09/30/2020 as of 09/30/2020 Returns (Out)/In 09/30/2020 (Month -Year) Status
CONSULTANT SERVICES & STUDIES
(WORK PROJECTS)
95 A Shoreline Protection Study WB06A CITY MANAGER - COASTAL ZONE 1,420,951 (1,181,202) 239,749 Ongoing These are funds set aside for the Coastal Storm Damage Reduction Project, also
known as the Army Corps Project. it is currently in development by the Army Corps
of Engineers, in consultation with the City. Additional beach counters to be
purchased for a more robust data count.
96
SCOUP -Sand Compatibility Opportunistic
WB08C CITY MANAGER - COASTAL ZONE
1,155,962 (741,678)
414,284
Ongoing Sand replenishment will continue as sand is available and three opportunities have
Use Program
been identified over the next fiscal year.
97
TMDL Compliance Program
WB11A PUBLIC WORKS - STORMWATER
856,171 (702,920)
153,251
Ongoing The Carlsbad Watershed Water Quality Improvement Program (WQIP)was
approved by the San Diego Regional Water Quality Control Board in November
2016, and includes obligations to meet compliance standards defined by a Total
Maximum Daily Load (TMDL). Ongoing implementation of WQIP strategies to
achieve water quality standards at the Cottonwood Creek Outfall at Moonlight Beach
will be ongoing and includes extensive water quality monitoring and annual reporting.
98
Beach Habitat Study
WB16A CITY MANAGER - COASTAL ZONE
230,000 (69,402)
160,598
Ongoing These studies were and will be conducted for the Coastal Bluff Vegetation
Management Guide (still in the planning process). Additionally, the Living Shoreline
monitoring continues until 2024; the monitoring is specifically paid for through the
Beach Habitat Study work program.
99
Enhancement of Native Habitats in San
WB16B PUBLIC WORKS - STORMWATER
206,393 (118,719)
87,674
Jul-21 The project includes the removal ofinvavve plant species, native plant revegetation,
Elijo Lagoon Ecological Reserve Project
and habitat enhancements throughout the San Elijo Lagoon Ecological Reserve.
This 5 -year project was formally extended for an additional year in 2020, with a new
final project completion date of July 15, 2021.
100
Coastal Storm Damage Reduction Project
WB16C CITY MANAGER - COASTAL ZONE
950,000 -
950,000
Ongoing Congress has approved the Water Resource Development Act (WRDA)which
places this project on a federal appropriation list for future funding. The Corps is
waiting on federal funds to begin the Design Agreement and Pre - Construction and
Engineering and Design (PED) phase. This is a 50 year project.
101
Facade Improvement Program
WC97F CITY MANAGER
266,786 (227,785)
39,001
Completed On June 7, 2017, Council amended the budget $66K to pay remaining outstanding
applications. In June, 2017, The Cardiff strip mall project received $15K grant. In
November 2017, Moonlight Marketplace received a $45K grant. Encinitas Village
Square had the remaining outstanding application for $39,000, however, they are
now in program default. They were finished with the project when Council approved
the budget amendment, and had 12 months to process their Facade Grant claim. As
of 10/25/18, it has beenl6 months. Encinitas Chamber of Commerce was notified
verbally ofthe default, but have had no luck in contacting the corporate owners.
Note: the Chamber of Commerce was their proponent, but have given up trying to
contact the owner. Recommend closing out the program and transferring the funds
back to the unallocated balance of the General Fund. The burden is on the applicant
to comply, not on the City.
102
GIS Basemap Updates and
WC01A INFORMATION TECHNOLOGY
794,600 (690,261)
104,339
Ongoing This project includes GIS basemap data updates and GIS application migrations.
Enhancements
Previously, an ortho (i.e. aerial photo) project with a regional consortium was to be
completed approximately every 2 -3 years, but this acquisition has recently
transitioned to a subscription model which will be funded going forward in IT's
operating budget. Current status: Outdated GIS web apps have been migrated to a
current technology platform and are available internally to staff and externally to the
public. Aerial photography has been transitioned to a subscription service. A contract
for as- needed GIS services is being reviewed to work on a variety of basemap
updates, such as easements and as- builts. Council authorized funds be
reappropriated to other Tier 1 priority projects.
Ongoing This began as a component ofthe Multiple Habitat Conservation Program (MHCP)
103
Open Space Mgmt. Plan
WC08K DEVELOPMENT SERVICES-
74,499 (64,424)
10,075
PLANNING
Subarea Plan. However, due to high costs relative to benefits, the City did not
pursue the Open Space Management Plan (OSMP), but instead developed the
Encinitas Habitat Stewardship Program. No future funding is requested for the
OSM P. Ofthe$10,075 remaining, $576.40 is general fund money. The other
$9,499.30 is the remaining balance of a NCCP Planning grant from U.S. Fish and
Wildlife Service.
2021 -02 -10 Item #08F Page 32 of 36
FY 2020 -21 YTD Capital Improvement Project Status Report - First Quarter ATTACHMENT 6
Anticipated
Project to Date Fiscal Year to Remaining Completion
WPICIP Project to Date Budget Expenditures Date Transfers or Balance as of Date
Project Title No. Responsible Depart ment as of 09/30/2020 as of 09/30/2020 Returns (OUt)IIn 09/30/2020 (Month -Year) Status
CONSULTANT SERVICES & STUDIES
(WORK PROJECTS) Continued
104 Citywide Flood and Channel Maintenance WC09D TBD 425,000 (177,174) 247,827 Ongoing City pursuing a citywide programmatic permitting and ongoing maintenance activities
Permitting Program of storm water and flood control systems. Identification and validation of city-owned
facilities has been completed. Coordination with environmental resource agencies is
planned in the next year and will include the Cottonwood Creek and La Costa Basins
through separate planning and design projects. Currently, maintenance and
anticipated mitigation costs are undefined, and the project remains ongoing.
105 Technology Replacement Project WC10A INFORMATION TECHNOLOGY 2,039,587 (1,905,512) 134,075 Ongoing This project replaces end- of-life hardware and equipment and funds upgrades to
software/applications. Current status: This project is ready to be closed. Project
completion form to be provided to Finance.
106
Fees and Other Studies
WC10B FINANCE
199,060 152,845
46,215
Ongoing As needed forspecial finance studies.
107
Encinitas Habitat Stewardship Program
WC11A PARKS, RECAND CULTURAL
217,941 (115,686)
102,255
Ongoing An initial assessment report to prioritize properties/ projects for cleanup of City
(Early Multi- Habitat Conservation Plan
ARTS
owned habitat property was presented to Council in September 2015. Council
Implementation)
directed Environmental Commission (EC) review. EC reviewed report on 1/14/16
and established a subcommittee for further review. The EC Subcommittee
presented their recommendations to the EC on 10/13/2016 which were accepted by
the EC for final consideration and recommendation to Council. The Assessment
Report was considered by the City Council on May 8, 2019, at which time the Council
directed staffto implement the EHSP pursuant to the recommendation specified in
the Site Assessment Report. On February 26, 2020, City Council authorized the City
Manager to execute an agreement with San Diego Botanic Garden for
implementation ofthe Habitat Stewardship Program. Work has begun on the EHSP
but has been delayed due to COVID -19 and volunteer recruitment. Estimated
completion for priority areas is Spring 2022.
108
Governmental /Education al Access Project
WC12C INFORMATION TECHNOLOGY
2,385,646 (986,451)
1,399,195
Ongoing This project includes audio visual (AV) upgrades and replacementsto public meeting
Equipment Update
rooms at City Hall, the Community Center, and other City-owned facilities; build-out
ofthe City's I -Net infrastructure; and video library creation. Current status: AV and
broadcast system upgrades to the Council Chambers, Fire Station 5, and several
City hall meeting rooms are currently in process.
109
SAFE Funding
WC13B DEVELOPMENT SERV- ENG
222,446 (187,606)
34,840
Ongoing Master Project. The Traffic Operations Center was completed in Summer 2017.
Remaining funds are limited to specific traffic related expenditures.
110
Cityworks Server
WC14A INFORMATION TECHNOLOGY
113,000 (106,380)
6,620
Complete This project includes upgrades and enhancementsto the City's current asset
management system software. Current status: This project is ready to be closed.
Project completion form to be provided to Finance. Council authorized funds be
reappropriated to other Tier 1 priority projects.
111
Housing Element Update
WC14B DEVELOPMENT SERVICES-
2,334,231 (2,030,494)
303,737
Spring 2021 To make adequate provisions for the housing needs ofall income levels,a
PLANNING
jurisdiction must identify adequate sites with the appropriate zoning in place. Where
the element does not demonstrate appropriately zoned sites sufficient to
accommodate the regional housing need (RHNA) by income level, a program must
be cluded to identify sites that can be developed within the planning period.
The 5th Cycle Housing Element was certified by HCD on October 8, 2019.
Transferred $650,000 to the Leucadia Roundabout @ Hygeia project (CS18B) in
May 2020. Contract for 6th Cycle Housing Element approved September 18, 2019.
Work has commenced. Public meetings were held in November 2019 and February
2020, with ajoint PC/ CC public meeting in December 2019. Submitted draft to HCD
for 60-day review June 2020. Certification of 6th Cycle Housing Element by HCD
required by April 30, 2021.
2021 -02 -10 Item #08F Page 33 of 36
FY 2020 -21 YTD Capital Improvement Project Status Report - First Quarter ATTACHMENT 6
Anticipated
Project to Date Fiscal Year to Remaining Completion
WPICIP Project to Date Budget Expenditures Date Transfers or Balance as of Date
Project Title No. Responsible Depart ment as of 09/30/2020 as of 09/30/2020 Returns (Out)/In 09/30/2020 (Month -Year) Status
CONSULTANT SERVICES & STUDIES
(WORK PROJECTS Continued
112
Rail Corridor Vision
WC15A DEVELOPMENT SERVICES-
617,927 (532,892)
85,035
Winter 2020 Caltrans Grant awarded ($175K) in March 2015. WSP USA, Inc. (formerly Parsons
PLANNING
Brinckerhof) is project consultant. Project related work was incorporated into a
consolidated study approach called the "Coastal Mobility and Livability Study ".
Additional funding of $34,200 was approved at first quarter of FY16/17. Another
$64,000 was approved in Feb. for work on the Verdi crossing and another $232,227
s added for Quiet Zone analysis. Additional expenditures authored 9272017,
within the existing budget (beyond scope of contract), in a not -to- exceed amount of
$10,000 to allow for consultant preparation and attendance at additional meetings.
Final draft approved by Council on 2/142018. Final grant reimbursement and
documentation submittal completed by April 30, 2018. Quiet Zone analysis
completed 9/19/19. To be presented to City Council at a future date TBD.
113
Active Transportation Plan
WC15B DEVELOPMENT SERVICES-
86,400 (82,147)
4,253
Complete Contract awarded to KTU +A. Project related work was incorporated into
PLANNING
consolidated study approach called the "Coastal Mobility and Livability Study ".
Council approved the ATP on August 22, 2018 and Council directed staffto pursue
grant funding regarding ATP implementation. The grant was not approved and
Council did not provide funding for the implementation plan. Staff reapplied for the
grant in October 2019 and received notification of grant award in June 2020. A new
project Will be created in FY2021 for the Encinitas Modal Alternatives Project (MAP)
Implementation Plan (WC21 A).
Project completion form provided to Finance.
114
Update lnclusionary Ordinance
WC15E DEVELOPMENT SERVICES-
179,290 (174,884)
4,406
Winter 2020 Direction and funding was given in May 2014 for staffto update the City's
PLANNING
lnclusionary Housing Ordinance to better address the need for affordable units
reserved in new development projects. Revised Ordinance, based on Council
direction from workshop, was approved on August 8, 2018. Local Coastal Plan
Amendment (LCPA) submitted to Coastal on 828/18 and was approved on March 7,
2019. Council also directed staffto prepare a nexus study, gap analysis, and
economic feasibility study to evaluate further opportunities for affordable housing.
Preminary results ofthe economic feasibility study presented to Council on
9262018. Based on Council direction, the preliminary results were presented to PC
for consideration on 10/9/2018. PC recommended further studies and to complete all
studies at once in order to consider all the results at the same time. On October 24,
2018, Council authored additional analysis as recommended by PC. Studies were
presented to City Council and PC in December 2019. Staffwill be presenting revised
Ordinance to PC in Fall 2020. Project funding in the amount of $100,211 was re-
appropriated to the Tier 1 priority projects (including Leucadia Streetscape) in June
2020.
115
Tyler Enterprise (formerly Enterprise
WC16A INFORMATION TECHNOLOGY
584,753 (420,280)
164,473
Ongoing This project funds Tyler Enterprise - the core backbone ofthe City's business
Workflow Management (EnerGov))
systems: Enterprise Resource Planning (ERP), (Munis Financials), Enterprise
Workflow Management, (EnerGov), request tracking and problem reporting (Tyler
311), business reporting and dashboards (Tyler HUB). Collectively, Financial
Application Suite, Human Resources, Payroll, Content Management, Utility Billing,
Plans and Permitting, electronic plan review (eReviews), Inspections, Request
Management, Code Enforcement, Hub dashboard, the online Customer Self Service
(CSS portal) and Facilities WO management (EAM). Current status: Went live with
facilities WO management and HUB dashboard. All Development Services business
processes have been migrated off of H.T.E. Rolled out an initial HUB Page for all
EnerGov users. Focus on data migration prep for legacy data to be downloaded from
the mainframe and made available in EnerGov (legacy data conversion).
2021 -02 -10 Item #08F Page 34 of 36
FY 2020 -21 YTD Capital Improvement Project Status Report - First Quarter ATTACHMENT 6
Anticipated
Project to Date Fiscal Year to Remaining Completion
WPICIP Project to Date Budget Expenditures Date Transfers or Balance as of Date
Project Title No. Responsible Depart mem as of 09/30/2020 as of 09/30/2020 Returns (Out)/In 09/30/2020 (Month -Year) Status
CONSULTANT SERVICES & STUDIES
(WORK PROJECTS Continued
116
Mobile Workforce
WC16C INFORMATION TECHNOLOGY
95,000 (80,003)
14,997
Complete This project consolidates mobile hardware (primarily iPads) for all City departments.
This will allow relevant staffto access mobile applications applicable to their duties
and related to one or more ofthe City's business systems which include but are not
limited to: enterprise workfiow management (EnerGov), public safety, work
orderfinspection management, and data collection /updates on City-owned or
maintained assets and infrastructure. Current status: This project is ready to be
closed. Project completion form to be provided to Finance.
117
Circulation Element of General Plan
WC16D DEVELOPMENT SERVICES
600,000 -
600,000
June 2022 The Coastal Mobility and Livability Study(CMLS) and associated implementation
PLANNING
plans will be used as a foundation for the preparation ofthe Circulation Element
Update ofthe General Plan. The Update will be a joint effort with the Planning and
Traffic Divisions. Based on funding the project will start in Fall 2020. Another
$290,000 of General Fund money was added to the project.
118
El Camino Real Streetscape Study
WC19A DEVELOPMENT SERV- ENG
250,000 -
250,000
TBD Study is on hold.
119
Artistic Elements - l -S Undercrossing
WC19B PARKS, RECAND CULTURAL
192,567 (34,560)
158,007
Dec -21 This City Council approved project includes mosaic art designs for the 1-5
ARTS
Undercrossing at Santa Fe have been selected by Council. Artists are working on
the art designs and installation is complete and finishing touches are anticipated to
be complete in third quarter of FY 2020/21.
The F5 undercrossing widening at Encinitas Blvd. is under construction and Caltrans
anticipates completion in summer of 2020. The original RFP for this project closed
on August 5, 2020. Staffwill reissue the RFP on September 3, 2020 and that RFP
will close on October 5, 2020. The mosaic project for this location is anticipated to be
completed by December 31, 2021.
120
Consolidated Plan(CDBG Program)
WC19C
DEVELOPMENT SERV-
50,000 (27,090) (20,000)
2,910
Complete The US Department of Housing and Urban Development requires jurisdictions that
PLANNING
receive Office of Community Development and Planning funds to prepare a
Consolidated Plan. The budgeted funds were used to prepare the plan, which
included technical assistance, data analysis& input, and community outreach. The
five -year plan covers the period of July 1, 2020 to June 30, 2025. The work is being
coordinated through the County of San Diego. An RFP was released and LeSar
Development Consultants was selected. The Consolidated Plan was adopted on
April 22, 2020, and was submitted to HUD.
Completion form provided to Finance.
121
Rail Corridor "Cross Connect"
WC19D DEVELOPMENT SERV-
300,000 (262,369) (30,000)
7,631
December 2020 Funded through an FY 2018 -2019 Caltrans Sustainable Communities Transportation
Implementation
PLANNING
Planning Grant ($210,000 /grant; $40,000 /match; $50,000 /general fund). Objective is
to develop a feasibility study and implementation plan for connecting bike and ped
transportation modes across the Rail Corridor. Building upon the recently approved
RCVS and ATP, through public outreach efforts, crossing locations and types and
connector projects will be defined, resulting in 20 concept plans & cost estimates (10
crossings & 10 connectors). WSP, Inc. retained for professional services. Project
kick -off occurred in March 2019. Workshop #1 held on May 20, 2019. Survey
complete. Draft concept plans prepared for Workshop #2 held on January 30, 2020.
On -line open house was also available through February 29, 2020. Consultant
WC20D DEVELOPMENT SERVICES-
310,000 (35,661)
274,339
compiling public input. Transferred $30,000 to WC21A MAP Encinitas project.
June 2023 Resolution 2013111 was approved by Council on December 18, 2019, amending
122
Housing Update Implementation (SB2
Grant)
PLANNING
the FY19-20 adopted budget and authorizing the HCD SB2 Planning Grant of
$310,000. Grant funds will be used to implement the programs in the 2019 Housing
Element related to amending the Zoning Ordinance to make design standards more
objective and to expedite affordable housing projects. Contract awarded February
2020. Project has commenced.
123
Modal Aternatives Program
WC21A DEVELOPMENT SERVICES-
200,000 - 50,000
250,000
June 2023 Project was created in FY20 -21. City received grant funding in the amount of
PLANNING
$200,000 and matched with another $50,000 of General Funds on August 12, 2020.
RFP will be released in winter 2020.
124
Cottonwood Creek Runoff Plan
WD02A PU BLIC WORKS - STORMWATER
41,575 (40,144)
1,431
TBD Grant (settlement) funded project awarded by the RWQCB to address water quality
issues associated with Cottonwood Creek. Remaining funding could be used for
education and outreach related to Prop 84 projects.
125
Orpheus Drainage Project (was South
WD16A DEVELOPMENT SERV- ENG
357,239 (355,785)
1,454
TBD Scope shiftedto Orpheus Avenue Drainage Project. Project design is at 90h.
Leucadia Vulcan Ave Storm Drain Project)
Design completion anticipated in March 2020. Additional funding for construction is
eeded.
2021 -02 -10 Item #08F Page 35 of 36
FY 2020 -21 YTD Capital Improvement Project Status Report - First Quarter ATTACHMENT 6
Anticipated
Project to Date Fiscal Year to Remaining Completion
WPICIP Project to Date Budget Expenditures Date Transfers or Balance as of Date
Project Title No. Responsible Depart mem as of 09/30/2020 as of 09/30/2020 Returns (OUt)IIn 09/30/2020 (Month -Year) Status
CONSULTANT SERVICES & STUDIES
(WORK PROJECTS Continued
126
Leucadia Watershed Master Plan
WD19E DEVELOPMENT SERVICES-
583,000 (300,005)
282,995
Dec -20 The Leucadia Watershed Master Plan is expected to be completed in Nov /Dec
ENGINEERING
2020.
127
Green Building Incentive Program
WF10A DEVELOPMENT SERVICES-
44,000 (30,200)
13,800
Ongoing The Green Building Incentive Program encourages "green" construction techniques
PLANNING
by providing funds to assist applicants that build "green." Projects that propose and
achieve certification through the Build It Green Green Point Rated program or the US
Green Building Council's LEED program would be provided up to $2,000 in
reimbursement per application to assist with costs of providing "green" building
measures utilized to achieve certification, as well as expedited permit processing.
The Council adopted an Environmental Policy on October 8, 2008 that included a
requirement to ensure green building practices in all public and private development
and funded the project beginning FY2010. The $20,000 annual allocation for this
project was incorporated into the operating budget during the two-year cycle for
FY15/16 & FY16 /17. In FY17/18, that amount was reduced to $10,000 per year.
Any remaining funding in this project budget must stay in place in order to cover
applications that are already in process.
128
Pacific View Consultant Services
WF15A CITY MANAGER - RISK
100,000 (70,538)
29,462
Ongoing A Right of Entry ( ROE) Agreement was executed in July 2016. An amendment to
MANAGEMENT
the ROE Agreement was approved by Council on November 2018 for an additional
year to allow more time to complete the permit process (entitlements) with the
Development Services Department. The ROE Agreement expired in November 2019
and was not renewed. The Exclusive Negotiating Agreement is still in effect.
Oct -22 City was awarded a Cal OES grant in the amount of $ 129,000 to replace two
129
Emergency Generators Fire St 1 & 3
Vv 20A PUBLIC SAFETY -FIRE, PW
- -
generators at Fire Stations 1 and 3. Bids anticipated to be solicited early 2021.
Categon, Total
18,494,025 (11,905,097)
6,578,928
Capital and Work Pro'ect Total 145,462,003 (71,241,362) (1 131 640 73,089,001
2021 -02 -10 Item #08F Page 36 of 36