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2018-03-28 Item 01 FY 17-18 Mid Year Budget Status Report AGENDA REPORT Cit y Council MEETING DATE: March 28, 2018 continued from March 21, 2018 PREPARED BY: Tom Gallup, Finance DEPT. DIRECTOR: Teresa S. McBroome Manager DEPARTMENT: Finance CITY MANAGER: Karen P. Brust SUBJECT: Fiscal Year 2017-18 Mid-Year Budget Status Report and Proposed Budget Amendments and Personnel Changes RECOMMENDED ACTION: Staff recommends that City Council take the following actions: 1. Receive and file the Fiscal Year 2017-18 Mid-Year Budget Status Report; and 2. Adopt Resolution No. 2018-32 titled "A Resolution of the City Council of the City of Encinitas Amending the Fiscal Year 2017-18 Budget" (Attachment 1); and 3. Adopt Resolution No. 2018-33 titled "A Resolution of the City Council of the City of Encinitas Approving Personnel Changes in the City Manager, Development Services, Finance and Fire Departments and Adopting the Updated Pay Range and Title Schedules Reflecting the Personnel Changes" (Attachment 2) STRATEGIC PLAN: This agenda item falls within the Organizational Efficiency and Effectiveness focus area of the Strategic Plan by maintaining the City's financial health. FISCAL CONSIDERATIONS: The Finance Department has completed the mid-year review of the FY 2017-18 budget, which includes recommendations for budget appropriations and budget transfers for Council consideration. Management staff is also proposing personnel changes in the City Manager, Development Services, Finance and Fire Departments. Proposed mid-year budget amendments for all funds will increase estimated revenues by $600,586 and increase budgeted expenditures by $2,154,771, resulting in a net decrease of $1,554,185 to available fund balance for all funds. The impact of all proposed General Fund budget amendments is an increase of $533,384 in estimated revenue and an increase of $422,063 in budgeted expenditures. Attachment 3 provides detailed descriptions of these proposed operating budget amendments. Proposed mid-year fund-transfer amendments total $780,065. The General Fund impact is an increase in operating transfers-out of the General Fund to the Capital Improvement Funds (401/402) of $728,931. Attachment 4 provides detailed descriptions of these proposed amendments to 2018-03-28 Continued from 3/21/2018 Item 01 1 of 47 transfers. The fiscal impact to the General Fund from proposed budget amendments and transfers is a net decrease of $617,610 to the available fund balance, as shown on Table 1 below. Included with these amendments are proposed staffing changes. The total annual fiscal impact of the changes is $357,719. The net fiscal impact of proposed personnel changes across four departments is an increase of approximately $32,944 to the FY 2017-18 operating budget. Much of the additional personnel cost from the proposed changes can be absorbed in the current FY 2017-18 operating budget due to savings from staffing vacancies, reorganization, retirements and previously vacant positions budgeted at higher pay rates than the newly hired employees' current rates. The net impact to the City's total number of Full Time Equivalent (FTE) staff positions is an increase of 1.10 FTE Those personnel changes requiring a budget amendment are identified in Attachment 3. A detailed summary of these personnel changes and fiscal impact may be found in Attachment 5. A summary of previous Council budget actions and available fund balance is included as Attachment 6. The available fund balance in the General Fund is $6,956,129, which includes all previous FY 2017-18 General Fund budget amendments approved by the City Council since the adoption of the FY 2017-18 budget, through March 14, 2018. This amount does not include the proposed amendments under consideration. Approval of both the mid-year operating budget amendments and fund transfer amendments will decrease the General Fund available fund balance by $617,610 to $6,338,519. Table 1 below summarizes the current budget (as of December 31, 2017) and the mid-year budget revisions to projected year-end fund balance (as reflected in Schedule A — Revised Budget Summary Mid-Year FY 2017-18 in Attachment 7). Table 1 FY 2017-18 Mid-Year Budget summary General Fund All Funds Mid-Year Adjusted Current Mid-Year Adjusted Current Budget Revisions Budget Budget Revisions Budget Beginning Fund Balance(7/1/17) $ 25,651,592 - $ 25,651,592 $ 57,412,286 $57,412,286 Revenues 71,002,602 533,384 71,535,986 95,520,037 600,586 96,120,623 Expenditures (64,092,301) (422,063) (64,514,364) (84,086,541) (2,154,771) (86,241,312) Transfers-In 3,393,061 3,393,061 26,277,036 780,065 27,057,101 Transfers-Out 11,623,806 728,931 12,352,737 40,888,058 780,065 41,668,123 Ending Projected Fund Balance $ 24,331,148 $ 617,610 $ 23,713,538 $ 54,234,760 $ 1,554,185 $52,680,575 BACKGROUND: On June 28, 2017, the City Council adopted Resolution 2017-51, approving the FY 2017-18 Operating Budget and Capital Improvement Program (CIP) appropriations. On November 29, 2017, the City Council received the Report on the Financial Results for Fiscal Year 2016-17 and adopted the ending fund balances for FY 2016-17 as beginning fund balances for FY 2017-18. Beginning fund balance in the General Fund for FY 2017-18 was $25,651,592, with $10,987,099 unrestricted and available for appropriation after reserve requirements were met, as shown in Attachment 6. The unrestricted General Fund balance was projected to be drawn down $1,189,960 for planned capital projects, leaving $9,797,139 available for City Council appropriation at the beginning of FY 2017-18. On December 20, 2017, the City Council received the FY 2017-18 First Quarter Budget Status Report and adopted Resolution 2017-113 amending the FY 2017-18 Operating Budget, resulting in an available fund balance of $8,175,678. 2018-03-28 Continued from 3/21/2018 Item 01 2 of 47 Through March 14, 2018, the City Council has approved additional off-cycle amendments to the FY 2017-18 General Fund budget that have increased capital project budgets by $696,027 and increased operating budgets by $523,522, resulting in an available fund balance of $6,956,129. These previously approved budget amendments are listed in Attachment 6. Adopting the proposed mid-year budget amendments of $617,610 will reduce available fund balance in the General Fund for a fiscal year-to-date total of $6,338,519. ANALYSIS: Each year after the mid-point of the fiscal year, staff presents a report to City Council describing the status of the budget and the related revenue estimates. Staff also presents proposed amendments and transfers to the budget necessary to complete the fiscal year within budget. After the first six months of FY 2017-18, the budget remains balanced. Actual revenues are expected to exceed estimates by year-end, while budgeted expenditures are anticipated to be less than budget. Schedule A — Revised Budget Summary Mid-Year FY 2017-18 (Attachment 7) provides the adjusted budget summary for all city funds for the current fiscal year. Proposed amendments are indicated in bold font. Schedule C — Detail of General Fund Revenue, Expenditures and Transfers (Attachment 8) presents a summary of budget versus actuals for General Fund operating revenues, expenditures and transfers. General Fund Revenues Table 2 below provides General Fund revenue totals by adopted budget, amended budget, year-to-date (YTD) actual and proposed mid-year revised projections. Table 2 General Fund Revenue summary(December 31,2017) Budget with Adopted Amended Percent Proposed Budget Budget YTD Actual Realized Amendments Description 2017-18 2017-18 2017-18 2017-18 2017-18 Property Tax $ 43,192,718 $43,192,718 $ 15,107,361 35% 43,192,718 Documentary Transfer Tax 550,000 550,000 226,264 41% 550,000 Sales Tax 13,263,424 13,263,424 4,694,021 35% 13,263,424 Transient Occupancy Tax 1,688,000 1,688,000 1,025,628 61% 1,688,000 Franchise Tax 2,277,500 2,277,500 541,657 24% 2,277,500 Licenses, Fees and Permits 246,000 246,000 120,368 49% 246,000 Intergovernmental Revenue 530,346 619,140 159,194 26% 619,140 Charges for Services 7,006,469 7,060,969 3,778,141 54% 7,070,769 Fines and Penalties 746,653 746,653 311,226 42% 746,653 Use of Wney and Property 751,003 751,003 713,811 95% 738,203 Other Revenue 600,200 607,195 412,254 68% 1,143,579 Revenue Total $ 70,852,313 $71,002,602 $ 27,089,924 38% $ 71,535,986 General Fund revenues through the first six months of FY 2017-18 are $27,089,924 which is 38% of the total estimated revenue for the fiscal year. Approximately 86% of the City's General Fund revenue budget is derived from taxes and, in a typical year, a higher percentage of tax revenue is received in the second half of the fiscal year than in the first half. The City of Encinitas receives the majority of its property tax revenue in December, January, April and May. Sales tax revenue is also generally higher in the second half of the fiscal year due to relatively larger receipts from sales during the holiday season (the City receives and records November and December sales tax revenue advance in January and February). Retail sales this holiday season were relatively strong and point of sale tax receipts for October through December 2017 were 5.1% higher than during the same period in 2016. Most of the revenue from franchise taxes is also collected in the second half of the fiscal year. Additionally, revenue collected in the charges for services category is relatively higher in the first six months due to recreation fees collected from a greater number of programs offered during the summer months. Intergovernmental revenue is lower than anticipated at mid-year since the cities of Del Mar and Solana Beach were invoiced for services in February for the first half of the fiscal year under the cooperative fire management services agreement. 2018-03-28 Continued from 3/21/2018 Item 01 3 of 47 Current fiscal year revenue is $1,710,346 greater than for the first six months of FY 2016-17. Table 3 below identifies the variances per category: Table 3 General Fund Revenue Summary(December 31, 2017) YTD Actual YTD Actual Description 2016-17 2017-18 Variance Property Tax $ 14,341,734 $ 15,107,361 $ 765,627 Documentary Transfer Tax 223,293 226,264 2,971 Sales Tax 4,195,267 4,694,021 498,754 Transient Occupancy Tax 922,775 1,025,628 102,853 Franchise Tax 558,228 541,657 (16,571) Licenses, Fees and Permits 132,012 120,368 (11,645) Intergovernmental Revenue 145,757 159,194 13,437 Charges for Services 3,731,635 3,778,141 46,506 Fines and Penalties 366,881 311,226 (55,654) Use of Money and Property 483,861 713,811 229,951 Other Revenue 278,135 412,254 134,119 Revenue Total $ 25,379,578 $27,089,924 $ 1,710,346 Through the first six months of FY 2017-18, total tax revenue of $21,594,931 is up 6.7% over the same period in the prior fiscal year. At mid-year, property tax revenue is $15,107,361 which is 5.3% ahead of last year's property tax revenue collected, while sales tax revenue is $4,694,021, which is 11.9% more than last year's total at this point in time, with the strongest year-to-date performance in the auto sales, food and drug, and restaurant sales categories. Transient Occupancy Tax (TOT) collections through six months total $1,025,628 which is 11.1% greater than last year's total at mid-year. Revenues from charges for services total $3,778,141, an increase of 1.2% from the first six months of FY 2016-17. The City has experienced modest growth in revenues from planning, building, engineering and fire prevention fees from a slight increase in development activity. Revenue collected in the Fines and Penalties category for the first six months of the current fiscal year is slightly less than last fiscal year due to lower revenue from the City's share of fines imposed by the San Diego Superior Court for vehicle code violations and red light camera fines resulting from fewer citations issued this Fiscal Year compared with the last Fiscal Year. The Use of Money and Property category is higher due to an adjustment to investment income to adjust the market value from the previous fiscal year in accordance with proper accounting standards. Other Revenue is also higher due to greater instances of cost recovery for damage to City property through first six months of this fiscal year compared with the same period in FY 2016-17. General Fund Expenditures Mid-year General Fund expenditures amount to $28,173,738, or 44% of the budget, as shown in Table 4 below. 2018-03-28 Continued from 3/21/2018 Item 01 4 of 47 Table 4 General Fund Expenditures Summary by Category(December 31,2017) Budget with Adopted Amended Percent Proposed Budget Budget YTD Actual Realized Amendments Description 2017-18 2017-18 2017-18 2017-18 2017-18 Personnel $ 32,026,881 $32,587,434 $ 16,712,867 51% $ 32,918,523 Materials & Supplies 1,404,631 1,419,731 565,674 40% 1,466,106 Contracts &Services 28,484,418 29,306,330 10,569,405 36% 29,341,169 Internal Cost Allocation 431,013 431,013 215,507 50% 431,013 Capital Outlay 125,845 218,818 110,286 50% 228,578 Debt/Finance 128,975 128,975 - 0% 128,975 Expenditure Total $ 62,601,763 $64,092,301 $ 28,173,738 44% $ 64,514,364 At mid-year, expenditures in the personnel category are projected to be within budget at fiscal year-end. The percentage of personnel expenditures is slightly higher than 50% at mid-year due to retiree health and Other Post-Employment Benefits (OPEB) payments that are made entirely as a one-time payment in the first quarter, in addition to a lump sum payment made to CalPERS to reduce the City's unfunded pension liability. Also, there were higher than anticipated overtime expenditures resulting from a large number of firefighter deployments on strike teams to wildfires within the state in the first and second quarters. These expenditures are fully reimbursable by the State of California and federal government and staff is requesting an adjustment to both revenues and expenditures at mid-year. The materials and supplies category is under budget for the current fiscal year. This is due to lower than anticipated expenditures during the first six months for the following: • Marine safety and recreation program supplies that will be purchased in the fourth quarter, prior to the start of the summer season • Park maintenance supplies required for spring maintenance that will be purchased in the third quarter • Street repair and maintenance supplies • Beach and trail maintenance supplies • Fuel, resulting from lower than anticipated prices and the addition of hybrid or electric vehicles to the City fleet • Firefighter and lifeguard uniforms and personal protective equipment, which are purchased in the fourth quarter • Postage, the bulk of which is incurred in the spring with the recreation guide mailing The contracts and services category is under budget for the current fiscal year due to fewer payments than budgeted for law enforcement services occurring during the first six months of the fiscal year. As of mid-year, this contract was 33% expended with four of twelve monthly payments having been made. Monthly payments total approximately $1.2 million. Also, approximately $430,000 in administrative fees assessed by the County of San Diego for property tax collection are scheduled to be paid in the second half of the fiscal year. 2018-03-28 Continued from 3/21/2018 Item 01 5 of 47 Table 5 below shows the variances for each General Fund expenditure category compared with YTD expenditures at mid-year for FY 2016-17. Table 5 General Fund YTD Expenditures- Variance by Category(Through December 31, 2017) YTD Actual YTD Actual Description 2016-17 2017-18 Variance Personnel $ 15,547,734 $ 16,712,867 $ 1,165,133 Materials & Supplies 437,129 565,674 128,545 Contracts & Services 11,219,085 10,569,405 (649,680) Internal Cost Allocation 226,327 215,507 (10,821) Capital Outlay 19,207 110,286 91,080 Debt/Finance - - - Expenditure Total $ 27,449,481 $28,173,738 $ 724,257 General Fund expenditures (excluding transfers out and capital contributions) through the first six months of FY 2017-18 are $724,257 higher than the same period in FY 2016-17. This overall variance is primarily the result of increased expenditures of $1.2 million in the personnel category and lower than anticipated expenditures in contracts and services category. Although year-to-date expenditures are higher than last fiscal year, all categories are projected to be within budget for the current fiscal year. The variance in personnel expenditures is due to budgeted salary increases for employees approved by the City Council and identified in the executed Memorandum of Understanding (MOU) with the Service Employees International Union (SEIU), and in a separate resolution for unrepresented employees; an increase in Other Post-Employment Benefits (OPEB) cost; and expenditures for positions that were vacant during the first six months of FY 2016-17, but are currently filled. Additionally, personnel expenditures for firefighter strike team deployments were slightly higher than last fiscal year. Strike teams were deployed to 24 fires throughout the state during the first half of the fiscal year. The City is reimbursed by the State of California and federal government in some cases for the costs associated with these deployments. Staff is requesting a budget amendment for these additional personnel expenditures, as well as the offsetting revenue from reimbursements. Although year-to-date personnel expenditures are higher than last fiscal year, this category is expected to be within budget for the current fiscal year. The variance in the contracts and services category is primarily the result of a difference in the timing of payments made for Sheriff's contract law enforcement services. Four payments were recorded in the first six months of this fiscal year compared with five payments recorded in the same period of FY 2016-17, resulting in a difference of approximately $350,000. Also contributing to the overall variance in the contracts and services category were approximately $184,000 in budgeted election costs expensed last fiscal year, but not this year. This category is under budget at mid-year and is projected to be within budget by the end of the year. 2018-03-28 Continued from 3/21/2018 Item 01 6 of 47 General Fund Transfers Transfers involve moving budgeted appropriations between funds. Transfers-Out of the General Fund consist of operating transfers, transfers for debt service payments and transfer to fund capital projects. Table 6 below provides a summary of proposed mid-year transfers. Staff is proposing an increase of $728,931 in transfers out of the General Fund to the Capital Improvement Funds (401/402), which is also reflected in the Revised Projection in Table 6 below and in Table 8 to follow. Table 6 General Fund Transfers Summary(December 31,2017) Adopted Amended Percent Revised Budget Budget YTD Actual Realized Projections Description 2017-18 2017-18 2017-18 2017-18 2017-18 Transfers In $ 1,214,191 $ 3,393,061 $ 832,360 25% $ 3,393,061 Transfers Out 10,654,702 11,623,806 8,259,428 71% 12,352,737 General Fund Transfers Total $ (9,440,511) $ (8,230,745) $ (7,427,068) 90% $ (8,959,676) Proposed Operating Budget Amendments (Attachment 3) Detailed explanations for each proposed budget amendment (arranged by Department, Division and Fund) are included in Attachment 3. Table 7 below provides a summary of all the proposed operating budget amendments by fund, with additional detail provided in Attachment 3: Table 7 Mid-Year Operating Budget Amendment Summary Revenue Expenditure Fund Balance Increase Increase Increase Description (Decrease) (Decrease) (Decrease) General Fund (101) $ 533,384 $ 422,063 $ 111,321 Coastal Zone Management Fund (212) - 2,915 (2,915) Community Development Block Grant Fund (222) (25,807) (25,807) - Federal Justice Assistance Grant Fund (228) (10,000) (10,000) - Restricted Donations &Contributions Fund (229) 21,000 26,000 (5,000) Capital Improvement Funds (401/402) 51,134 712,200 (661,066) CSD Operations Fund (511) - 195,194 (195,194) ESD Operations Fund (521) - 17,045 (17,045) Section 8 Housing Administration Fund (551) 6,000 6,000 - Section 8 Housing Assistance Program Fund (552) 24,875 8,000 16,875 Self Insurance Fund (601) - 400,000 (400,000) Equipment Re lacement Program Fund 621 - 401,161 401,161 Operating Budget Amendment Total $ 600,586 $ 2,154,771 $ (1,554,185) 2018-03-28 Continued from 3/21/2018 Item 01 7 of 47 Proposed Adjustments to Transfers between Funds (Attachment 4) In addition to the mid-year appropriations, several budget transfers have been identified which require City Council approval. The transfers are summarized below in Table 8 and detailed in Attachment 4: Table 8 Fund Transfer Amendments- Mid-Year Transfer In Transfer Out Increase Increase Fund (Decrease) (Decrease) General Fund(101) $ - $ 728,931 Capital Improvements Fund (401) 763,334 - Capital Improvements Fund (402) 16,731 - Cardiff Sanitary Division (511) - 34,089 Encinitas Sanitary Division(521) - 17,045 Fund Transfer Amendments Total $ 780,065 $ 780,065 Proposed Personnel Changes (Attachment 5) One of the eight Focus Areas within the City Council's Strategic Plan created in 2013 is Organizational Effectiveness and Efficiency, with a purpose to exhibit leadership that embraces community outreach and delivers efficient and effective services. One of the goals under this focus area is to maximize use of resources through appropriate staffing levels, employee career development and training, retention strategies and flexible deployment, such as cross training. On March 29, 2017, Council approved a reorganization and personnel changes that resulted in a net reduction of 2.25 FTEs (Resolution 2017-25). Staff is proposing some additional refinements that will improve efficiency. The net impact is an increase of 1.1 FTEs in the Environmental Services Division of the City Manager's Office. These proposed changes are explained below by department. The estimated increased annual personnel cost is $357,719, which includes salaries and benefits. However, the current year fiscal impact is $32,944 since the recent reorganization and vacancies has produced savings in these departments. These additional personnel costs will also be included in the FY 2018-19 operating budget during the revise for City Council consideration and adoption in June. City Manager's Office Re-title Program Assistant Position to Estimated Annual Cost: $0 Human Resources Technician I The Human Resources Program Assistant position assists with personnel recruitments, classification research and salary surveys, taking notes in confidential labor relation meetings and other similar responsibilities. Changing the title to Human Resources Technician would more closely reflect the specialized nature of duties and responsibilities of the current position. There would be no budget impact as this is a title change to a lateral position. Create Permanent Climate Action Plan Estimated Annual Cost: $130,124 Program Administrator Position The City's newly adopted Climate Action Plan (CAP) outlines an implementation plan requiring a series of City efforts through 2030. In order for the CAP to be successfully implemented and for the City to achieve its newly adopted greenhouse gas emissions reduction targets, it is essential that the CAP Administrator position become a regular staff position. The CAP Administrator will ensure that the City's Actions and Supporting Measures defined in the CAP are implemented effectively and on time. The CAP Administrator is necessary to lead the citywide implementation of the CAP and play a key role in implementing some of the most critical actions and supporting measures. The CAP Administrator will be responsible for monitoring and reporting progress towards meeting CAP goals and emissions targets. The CAP Administrator 2018-03-28 Continued from 3/21/2018 Item 01 8 of 47 will manage a CAP Workgroup, facilitating the coordination of CAP implementation among the various City departments. The CAP Administrator will also seek regional funding, grant funding, and other support to assist with CAP implementation, monitoring and updates. This permanent position is proposed at a parallel salary level as the existing Environmental Project Manager classification. Return Stormwater Environmental Estimated Annual Cost: $0 Specialist FTE to Development Services Department On February 10, 2016, City Council authorized the temporary assignment of an existing Stormwater Environmental Specialist in the Development Services Department to the City Manager's Office as the Acting CAP Program Administrator, with 75% of the position dedicated towards acting assignment goals. The FY 2017-18 adopted operating budget dedicated 100% of the FTE towards accomplishing CAP goals, with $94,000 budgeted to backfill the Stormwater Environmental Specialist's duties with contractual services and contract employees. With the proposed creation of a permanent CAP Administrator position, staff is requesting the return of the FTE to the Development Services Department. The FTE move is reflected in Attachment 1, Exhibit A and Attachment 5. Program Administrator (Natural Estimated Annual Cost: $12,867 Resources) Position from .9 FTE to 1.0 FTE An increase from 0.9 FTE to 1.0 FTE is requested for the Program Administrator — Natural Resource Manager Position to reflect the additional duties required by the Living Shoreline Project and the reconvening of the Sea Level Rise subcommittee. The Living Shoreline Project is planned to begin construction in September 2018. The Project will require daily inspections and monitoring before, during and after construction. The Coastal Commission has required a five-year monitoring and reporting program to determine the viability and longevity of utilizing Living Shoreline Projects in California. The shoreline along Coast Highway 101 was under the jurisdiction of the State Parks Department but now the new permit requires the City and State Parks to both monitor and report to the Coastal Commission. This increases the job duties and time required to manage the shoreline for the next five years. This position will also have increased duties of preparing workshops on sea level rise and climate change, as well as supporting the reconvened Sea Level Rise subcommittee. Development Services Department Reclassify Engineer II Position to Senior Estimated Annual Cost: $20,638 Engineer (Capital Improvement Projects) Currently, the Engineer II (CIP) position is responsible for multiple complex projects, such as the Leucadia 101 Streetscape project. In addition, staff is proposing to assign additional higher- level responsibilities to this position, including the supervision of staff on a variety of infrastructure projects, some complex in nature. It is recommended that an Engineer II position be reclassified to Senior Engineer to recognize the current and proposed responsibilities and provide a transitional career step to Deputy City Engineer. Reclassify Engineer II Position to Senior Estimated Annual Cost: $20,638 Engineer (Land Development) The Engineer II (Land Development) is currently responsible for reviewing land development applications and reports to a Principal Planner. Staff is proposing to assign additional higher- 2018-03-28 Continued from 3/21/2018 Item 01 9 of 47 level responsibilities to this position including the supervision of the engineering land development team. It is recommended that an Engineer II position be reclassified to Senior Engineer to represent the existing and proposed responsibilities. Acting Temporary Housing Coordinator Estimated Annual Cost: $4,056 To achieve the City Council's Strategic Plan Goals, City staff explored strategies to more efficiently use the City's current staff resources and determined the need for a Temporary Acting Program Administrator. This Temporary Acting Housing Coordinator will be filled with an existing City employee. Duties and responsibilities of the temporary assignment will include, but not be limited to, responsibility for cultivating and facilitating opportunities for affordable housing; work with the development community to identify locations and opportunities to construct new affordable housing; preserve existing affordability restrictions and acquire and/or rehabilitate units for affordable housing purposes. The temporary Acting Housing Coordinator assignment is estimated to be needed a total of 18 months and will report to the Development Services Director. Housing Advisory Services Estimated Annual Cost: $20,000 In support of the Temporary Acting Housing Coordinator, a consulting housing advisor with expertise in the housing industry is recommended to evaluate opportunities and constraints for establishing affordable housing in the community and assist staff in developing in-house tools and communication efforts that may assist the development community. Land Surveyor License Stipend Estimated Annual Cost: $50 Currently, all subdivision maps are sent to an outside contract land surveyor for signature. Offering a cost equivalent stipend for the Engineer II position, which maintains a Land Surveyor License, would allow the process to stay in-house, reducing processing time and increasing efficiency. The stipend is subject to the City meeting and conferring with the Service Employees International Union (SEIU). Temporary Part-Time Program Assistant Estimated Annual Cost: $41,000 Position A temporary part-time, Program Assistant is providing administrative support to the Engineering Division related to the Capital Improvement Program (CIP). Additional support is needed to help with processing contracts, invoices, and purchase orders, as well as providing support for utility meetings (preparing agendas and minutes), updating of engineering licenses and managing retention/destruction of engineering records. The proposal is to increase budgeted temporary part-time hours from 999 to 1,499 in order to provide additional support to the engineers overseeing the CIP, perform more administrative duties and to address the several year backlog of engineering records. Fire and Marine Safety Services Department Reclassify Vacant Program Assistant Estimated Annual Cost: $103,311 Position to Administrative Fire Battalion Chief Under the current organizational structure, the Deputy Chief oversees administration and operations. The training duties are handled by a Shift Battalion Chief. Many of the functions for Training/Safety, Disaster Preparedness and Emergency Medical Services (EMS) must be managed on a daily basis across all three shifts and three cooperative fire management service 2018-03-28 Continued from 3/21/2018 Item 01 10 of 47 agencies. This has proven to be difficult due to the large number of training mandates required by the California Fire Service. The administrative functions are not efficiently coordinated utilizing a shift Battalion Chief. By reclassifying a vacant Program Assistant position to an Administrative Fire Battalion Chief position, not only would these areas be greatly enhanced, it would provide Fire Administration the ability to do more community outreach. The total cost of the position will be shared by the cities of Encinitas, Del Mar and Solana Beach, with Encinitas' cost estimated to be $103,311 annually. Finance Department Addition of Accountant III Level to the Estimated Annual Cost: $5,034 Accountant Classification Series The current multi-level Accountant 1/11 classification does not accurately reflect current and proposed responsibilities. The current Accountant 11 position is responsible for higher level duties than their classification which include monitoring cash activities, reconciling the City's bank accounts, and maintaining the City's investments through a specialized investment software program. Proposed additional responsibilities such as monitoring and performing inventory on capital assets, reconciling CIP projects and reconciling complex general ledger accounts will be assigned to this position. Adding an Accountant III position/classification to the Accountant series is being proposed and will allow for the reorganization of duties to the appropriate classification, cross training within the department, and promotional opportunities. Capital Improvement Program Status Update (Attachment 9) There were 116 active projects with project-to-date expenditures totaling $46.2 million as of December 31, 2017. Status updates and project-to-date expenditures for active projects are provided in Attachment 9. ENVIRONMENTAL CONSIDERATIONS: The action being considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because it is not a "project" under Section 15378(b)(5) of CEQA Guidelines. The action involves an organizational or administrative activity of government that will not result in the direct or indirect physical change in the environment. ATTACHMENTS: 1. Resolution No. 2018-32 titled "A Resolution of the City Council of the City of Encinitas Amending the Fiscal Year 2017-18 Budget" 2. Resolution No. 2018-33 titled "A Resolution of the City Council of the City of Encinitas Approving Personnel Changes in the City Manager, Development Services, Finance and Fire Departments and Adopting the Updated Pay and Title Schedules Reflecting the Personnel Changes 3. FY 2017-18 Proposed Operating Budget Amendments— Mid-Year 4. FY 2017-18 Proposed Fund Transfer Amendments—Mid-Year 5. Estimated FTE and Fiscal Impact of Staffing Refinements FY 2017-2018 6. FY 2017-18 Summary of Budgetary Fund Balance 7. Schedule A: Revised Budget Summary—Mid-Year FY 2017-18 8. Schedule C: Detail of General Fund Revenues, Expenditures and Transfers 9. FY 2017-18 YTD Capital Improvement Program Status Report (2nd Quarter) 2018-03-28 Continued from 3/21/2018 Item 01 11 of 47 ATTACHMENT 1 RESOLUTION NO. 2018-32 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ENCINITAS AMENDING THE FISCAL YEAR 2017-18 BUDGET WHEREAS, on June 28, 2017 the City of Encinitas City Council adopted Resolution No. 2017-51 appropriating the budget for Fiscal Year 2017-18; WHEREAS, changes in anticipated revenues and/or expenditures of the City of Encinitas necessitates a revision of the appropriations for Fiscal Year 2017-18; WHEREAS, budgeted expenditures do not exceed anticipated revenue and available fund balance; and WHEREAS, the City Council has reviewed the proposed Fiscal Year 2017- 18 budget amendments. NOW, THEREFORE, BE IT RESOLVED, DETERMINED AND ORDERED that the City Council of the City of Encinitas does, hereby, adopt the amendments for Fiscal Year 2017-18 as shown in Exhibit A to this resolution. PASSED AND ADOPTED this 28th day of March 2018, by the following vote, to wit: AYES: NAYS: ABSENT: ABSTAIN: Catherine S. Blakespear, Mayor ATTEST: Kathy Hollywood, City Clerk 2018-03-28 Continued from 3/21/2018 Item 01 12 of 47 EXHIBIT A-RESOLUTION 2018-32 # Fund Name Organization Object Project Description Revenue/ Expenditure/ Code Code No. Transfer In Transfer Out Increase Increase (Decrease) (Decrease) 1 General Fund 10120314 411.1 Climate Action Plan Administrator. $ 30,029 2 General Fund 10152700 468.5 Transfer of savings for the purchase of AutoCAD Civil $ 1,880 3 D Software. 3 General Fund 10152700 431.1 $ (1,880) 4 General Fund 10152710 411.1 Transfer salary savings for backfilling vacant positions $ (44,000) in Traffic Engineering with contract services for a net zero fiscal impact. 5 General Fund 10152710 432.1 $ 44,000 6 General Fund 10152720 411.3 Transfer of professional services budget to temporary $ 52,000 salaries to backfill the position that was temporarily assigned to the City Manager's office for net zero fiscal 7 General Fund 10152720 431.1 impact. $ (52,000) 8 General Fund 10152720 412.1 Environmental Programs Manager overtime retro pay. $ 10,000 9 General Fund 10162510 411.1 Transfer personnel savings to cover Marine Safety $ (15,725) Center furnishings and functional improvements for net zero fiscal impact. 10 General Fund 10162514 411.3 $ (40,000) 11 General Fund 10162514 432.1 $ 41,330 12 General Fund 10162514 468.1 $ 22,635 13 General Fund 10162514 476 $ 9,760 14 General Fund 10162515 411.3 $ (18,000) 15 General Fund 10162511 394 Increase projected revenue and expenditures for $ 536,384 additional strike team deployments throughout the State of California for 2017. 16 General Fund 10162511 412.1 $ 345,889 17 General Fund 10162511 423.1 $ 31,609 18 General Fund 10162511 424.1 $ 2,431 19 General Fund 10162511 432.2 $ 4,100 20 General Fund 10162511 435.1 $ 9,792 21 General Fund 10162511 455 $ 11,912 22 General Fund 10162511 466 $ 2,029 23 General Fund 10162511 468.1 $ 1,216 24 General Fund 10171643 411.3 Community Center Temporary Facilities Maintenance $ (27,144) Tech budgeted in the wrong division. 25 General Fund 10180840 445 PR571 Transfer budget appropriation from rentals to repair $ (1,050) and maintenance services in 10180876 for a net zero impact to the General Fund. 26 General Fund 10180876 443 PR303 $ 1,050 27 General Fund 10180876 346 PR362 Increase projected revenue and expenditures to reflect $ 30,800 growth in the Soccer Shots program for a net increase of$12,300 to the General Fund. 28 General Fund 10180876 432.1 PR362 $ 18,500 29 General Fund 10180881 340 PA115 Reduce revenue and expenditure for the projected $ (21,000) pottery program for a net decrease of$2,700 to the 30 General Fund 10180881 432.1 PA115 General Fund. $ (18,300) 31 General Fund 10180881 362 KRLIB Reduce projected revenue for property income to $ (12,800) reflect loss of a concert series rental for a net decrease of$12,800 to the General Fund. 32 Coastal Zone Management 21220314 411.1 Increase authorized FTE from.90 to 1.0 for Program $ 2,323 Administrator 33 Coastal Zone Management 21220314 421.11 $ 232 34 Coastal Zone Management 21220314 423.1 $ 41 35 Coastal Zone Management 21220314 424.1 $ 12 36 Coastal Zone Management 21220314 427 $ 307 2018-03-28 Continued from 3/21/2018 Item 01 13 of 47 EXHIBIT A-RESOLUTION 2018-32 # Fund Name Organization Object Project Description Revenue/ Expenditure/ Code Code No. Transfer In Transfer Out Increase Increase (Decrease) (Decrease) 37 CDBG 22200000 331.1 Reduce revenue figure to true up actual grant amount $ (22,449) awarded by HUD,reflect true running balance for the Residential Rehabilitation program,and include reallocated money from previous fiscal year funding. 38 CDBG 22200000 398.1 Reduce General Fund Subsidy amount. HUD's award $ (3,358) amount was higher than projected. (HUD allows 20% of the annual award amount for admin.expenses). 39 CDBG 22251470 431.1 Increase budget to cover additional Fair Housing $ 3,357 services that are off-set by increased HUD award amount. 40 CDBG 22251470 494.1 Reduce expenditures for public services and facility $ (34,305) improvements. 41 CDBG 22251470 494.31 Reduce expenditures for Residential Rehabilitation $ (5,121) Administrative fees. Budget will now reflect actual available program running balance. 42 CDBG 22251470 494.32 Increase expenditures for Residential Rehabilitation $ 15,262 Loans. Budget will now reflect actual available program running balance. 43 CDBG 22251470 494.33 Reduce expenditures for Residential Rehabilitation $ (5,000) Grants. Budget will now reflect actual available program running balance. 44 Federal Justice Assistance Grant Fund 22861500 331.1 Did not receive a Justice Assistance Grant for the $ (10,000) current fiscal year. 45 Federal Justice Assistance Grant Fund 22861500 464.1 $ (10,000) 46 Donation Fund 22980810 363 PPECP Increase donation revenue and expenditure to reflect a $ 6,000 donation received from PADZ for shade structure at the Maggie Houlihan Dog Park,for a net zero impact to the Donation Fund. 47 Donation Fund 22980810 468.1 PPECP $ 6,000 48 Donation Fund 22980840 432.1 PR592 Increase expenditure for youth scholarships that is $ 5,000 offset by a donation already recorded for a net decrease of$5,000 to the Donation Fund. 49 Donation Fund 22980881 363 PA104 Increase donation revenue and expenditure to reflect $ 15,000 projected donations of Public Art for a net zero impact to the Donation Fund. 50 Donation Fund 22980881 432.1 PA104 $ 14,000 51 Donation Fund 22980881 462 PA104 $ 1,000 52 Capital Improvement Fund 40195101 580 WC16A Encinitas Sanitary Division and Cardiff Sanitation $ 51,134 Division share of Energov project licenses. 53 Capital Improvement Fund 40195101 590 CS15C South Coast Highway 101 Sidewalk Improvements. $ 272,650 54 Capital Improvement Fund 40195101 590 CS18G B Street Sidewalk Improvements. $ 224,550 55 Capital Improvement Fund 40195101 590 CP14C An additional$65,000 is requested for unanticipated $ 65,000 costs for construction of the Marine Safety Center. 56 Capital Improvement Fund 40195101 592 WC14B Consulting/attorney's fees for the preparation of the $ 150,000 ballot measure for the Housing Element. 57 Cardiff Sanitary Division 51171661 435.2 Increase expenditures to account for San Elijo JPA $ 161,105 Fiscal Year 2017 close-out. 58 Cardiff Sanitary Division 51171661 458.4 One-time cost for licenses for the Energov project. $ 34,089 59 Encinitas Sanitary Division 52171661 458.4 One-time cost for licenses for the Energov project. $ 17,045 60 Section 8-Admin 55100000 337.4 Increase revenue and expenditure for Port-In Housing $ 6,000 Assistance Payments(HAPs)for two additional Port- Ins. 61 Section 8-Admin 55151480 494.52 $ 6,000 62 Section 8-HAP 55200000 331.1 Increase revenue for Section 8 program. Annual $ 24,875 Budget Authority(ABA)awarded by HUD was higher than anticipated. 63 Section 8-HAP 55251480 494.2 Increase expenditure for Housing Assistance Payments $ 8,000 (HAPs)for regular Encinitas vouchers. 64 Self Insurance Fund 60120340 431.21 Housing Element legal costs and other claims. $ 300,000 2018-03-28 Continued from 3/21/2018 Item 01 14 of 47 EXHIBIT A-RESOLUTION 2018-32 # Fund Name Organization Object Project Description Revenue/ Expenditure/ Code Code No. Transfer In Transfer Out Increase Increase (Decrease) (Decrease) 65 Self Insurance Fund 60120340 486.1 Housing Element legal costs and other claims. $ 100,000 66 Equipment Replacement Program Fund 62371670 476 Re-appropriate funds for combination sewer drain $ 401,161 cleaning truck Total-Budget Amendments $ 600,586 $ 2,154,771 67 Capital Improvement Fund 40100000 398.2 WC14B Consulting/attorney's fees for the preparation of the $ 150,000 ballot measure for the Housing Element. 68 General Fund 10190999 498.2 $ 150,000 69 Capital Improvement Fund 40100000 398.2 CP14C An additional$65,000 is requested for unanticipated $ 65,000 costs for construction of the Marine Safety Center. 70 General Fund 10190999 498.2 $ 65,000 71 Capital Improvement Fund 40100000 398.2 CS15C South Coast Highway 101 Sidewalk Improvements $ 272,650 Project. 72 General Fund 10190999 498.2 $ 272,650 73 Capital Improvement Fund 40100000 398.2 CS18G B Street Sidewalk Improvements Project. $ 224,550 74 General Fund 10190999 498.2 $ 224,550 75 Capital Improvement Fund 40100000 398.2 WC16A Encinitas Sanitary Division and Cardiff Sanitation $ 51,134 Division share of Energov project licenses. 76 Cardiff Sanitary Division 51190999 498.2 $ 34,089 77 Encinitas Sanitary Division 52190999 498.2 $ 17,045 78 Capital Improvement Fund 40200000 398.2 WC18G Increase transfer in for WC18G to equal total amount $ 16,731 appropriated for the project-Corrects Resolution 2017- 106. 79 Ca ital Im rovement Fund 1 10190999 1 498.2 1 1 J$ 16,731 Total-Transfer Amendments $ 780,065 $ 780,065 2018-03-28 Continued from 3/21/2018 Item 01 15 of 47 ATTACHMENT 2 RESOLUTION 2018-33 A RESOLUTION OF THE CITY OF ENCINITAS CITY COUNCIL APPROVING PERSONNEL CHANGES IN THE CITY MANAGER, DEVELOPMENT SERVICES, FINANCE AND FIRE DEPARTMENTS AND ADOPTING THE UPDATED PAY RANGE AND TITLE SCHEDULES REFLECTING THE PERSONNEL CHANGES WHEREAS, the City Council eliminates and creates positions of employment and approves reclassification (re-specifications) with the City by Resolution including the title and pay ranges for all positions; and WHEREAS, the City Council of the City of Encinitas desires to revise Position Titles and Pay Ranges Table (Exhibit A). NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Encinitas that the following Personnel Changes are effective March 28, 2018: Add 1.0 FTE Climate Action Plan (CAP) Administrator in the City Manager Department; Add .10 FTE to Program Administrator in the City Manager Department; Transfer Stormwater Environmental Specialist temporarily assigned to the City Manager Department as the Acting CAP Program Administrator to the Development Services Department Stormwater Management Division; Retitle Program Assistant to Human Resources Technician I in City Manager Department/Human Resources; Reclassify Engineer 11 (CIP) position to Senior Engineer in the Development Services Department; Reclassify Engineer 11 (Land Development) position to Senior Engineer in the Development Services Department; Add a stipend for a Land Survey Certification for Engineer 11 in the Development Services Department; Fund Temporary Part-Time Program Assistant in the Development Services Department; Fund Temporary Housing Coordinator and Housing Advisory Services in the Development Services Department; Reclassifying Program Assistant to Fire Battalion Chief (40 hour week) in the Fire Department; 2018-03-28 Continued from 3/21/2018 Item 01 16 of 47 ATTACHMENT 2 Add Accountant III level to the Accountant classification series in the Finance Department; PASSED AND ADOPTED, by the City Council of the City of Encinitas, this 28th day of March 2018 by the following roll call vote: AYES: NAYS: ABSENT: ABSTAIN: Catherine S. Blakespear, Mayor ATTEST: Kathy Hollywood, City Clerk 2018-03-28 Continued from 3/21/2018 Item 01 17 of 47 EXHIBIT A- RESOLUTION 2018-33 POSITION TITLES AND PAY RANGES FOR THE CITY OF ENCINITAS EFFECTIVE JULY 1, 2017 Includes 2% Increase Effective July 1,2017 MONTHLY MONTHLY PAY RATE PAY RATE CLASSIFICATION TITLE GRADE LOW HIGH Arts Assistant 11 2,935 3,746 Program Assistant 1 11 2,935 3,746 Program Assistant I - Confidential 11 2,935 3,746 Finance Technician 1 13 3,596 4,589 Finance Technician I - Confidential 13 3,596 4,589 Geographic Information Systems Technician 1 13 3,596 4,589 Heavy Equipment Mechanic 1 13 3,596 4,589 Human Resources Technician 1 13 3,596 4,589 Information Technology Technician 1 13 3,596 4,589 Program Assistant 11 13 3,596 4,589 Program Assistant 11 - Confidential 13 3,596 4,589 Utility& Maintenance Technician 1 13 3,596 4,589 Finance Technician 11 21 3,740 5,012 Finance Technician 11 - Confidential 21 3,740 5,012 Human Resources Technician 11 21 3,740 5,012 Program Assistant 111 21 3,740 5,012 Program Assistant III - Confidential 21 3,740 5,012 Utility& Maintenance Technician 11 21 3,740 5,012 Department Administrative Support Coordinator 22 4,055 5,434 Facilities Specialist 22 4,055 5,434 Finance Technician 111 22 4,055 5,434 Finance Technician III -Confidential 22 4,055 5,434 Geographic Information Systems Technician 11 22 4,055 5,434 Heavy Equipment Mechanic 11 22 4,055 5,434 Information Technology Technician 11 22 4,055 5,434 Planner 1 22 4,055 5,434 Program Coordinator 22 4,055 5,434 Utility& Maintenance Technician 111 22 4,055 5,434 Accountant 1 23 4,370 5,856 Code Enforcement Officer 1 23 4,370 5,856 Engineering Specialist 1 23 4,370 5,856 Heavy Equipment Mechanic 111 23 4,370 5,856 Planner 11 23 4,370 5,856 Recreation Supervisor 1 23 4,370 5,856 Stormwater Environmental Specialist 1 23 4,370 5,856 Utility& Maintenance Technician IV 23 4,370 5,856 Accountant 11 24 4,764 6,384 Code Enforcement Officer 11 24 4,764 6,384 Deputy City Clerk 24 4,764 6,384 Deputy Fire Marshal 1 24 4,764 6,384 Engineering Specialist 11 24 4,764 6,384 Executive Assistant 24 4,764 6,384 Finance Analyst 1 24 4,764 6,384 Geographic Information Systems Analyst 1 24 4,764 6,384 Human Resources Analyst 1 24 4,764 6,384 Information Technology Analyst 1 24 4,764 6,384 Management Analyst 1 24 4,764 6,384 Parks&Beach Supervisor 1 24 4,764 6,384 Planner 111 24 4,764 6,384 Recreation Supervisor 11 24 4,764 6,384 Risk/Safety Analyst 1 24 4,764 6,384 2018-03-28 Continued from 3/21/2018 Item 01 18 of 47 EXHIBIT A- RESOLUTION 2018-33 POSITION TITLES AND PAY RANGES FOR THE CITY OF ENCINITAS EFFECTIVE JULY 1, 2017 Stormwater Environmental Specialist II 24 4,764 6,384 Accountant III 25 5,237 7,018 Code Enforcement Officer III 25 5,237 7,018 Deputy Fire Marshal II 25 5,237 7,018 Engineering Specialist III 25 5,237 7,018 Finance Analyst II 25 5,237 7,018 Fleet Maintenance Supervisor 25 5,237 7,018 Human Resources Analyst II 25 5,237 7,018 Management Analyst II 25 5,237 7,018 Parks& Beach Supervisor II 25 5,237 7,018 Risk/Safety Analyst II 25 5,237 7,018 Special Events& Projects Supervisor 25 5,237 7,018 Stormwater Environmental Specialist III 25 5,237 7,018 Utility& Maintenance Field Supervisor 25 5,237 7,018 Geographic Information Systems Analyst II 41 5,363 7,546 Information Technology Analyst II 41 5,363 7,546 Planner IV 41 5,363 7,546 Utility& Maintenance Supervisor 1 41 5,363 7,546 Finance Analyst 111 42 5,662 7,968 Geographic Information Systems Analyst 111 42 5,662 7,968 Human Resources Analyst 111 42 5,662 7,968 Information Technology Analyst 111 42 5,662 7,968 Management Analyst 111 42 5,662 7,968 Recreation Center Manager 42 5,662 7,968 Risk&Safety Analyst 111 42 5,662 7,968 Senior Deputy Fire Marshal 42 5,662 7,968 Utility& Maintenance Supervisor 11 42 5,662 7,968 Arts Program Administrator 43 5,962 8,389 Finance Manager 1 43 5,962 8,389 Information Technology Project Manager 43 5,962 8,389 Program Administrator 43 5,962 8,389 Senior Management Analyst 43 5,962 8,389 Climate Action Plan Administrator 44 6,338 8,918 Engineer 1 44 6,338 8,918 Environmental Project Manager 44 6,338 8,918 Information Technology Supervisor 44 6,338 8,918 Senior Planner 1 44 6,338 8,918 Engineer 11 45 6,788 9,551 Park Operations Manager 45 6,788 9,551 Recreation Services Manager 45 6,788 9,551 Senior Planner 11 45 6,788 9,551 Superintendent 45 6,788 9,551 Finance Manager 11 61 6,822 10,079 Senior Management Analyst - Public Works 61 6,822 10,079 Finance Manager 111 62 7,107 10,501 Principal Planner 1 62 7,107 10,501 Building Official 63 7,393 10,923 Senior Engineer 63 7,393 10,923 City Planner 64 7,750 11,451 Deputy City Engineer 64 7,750 11,451 Department Manager I/Chief Information Officer 1 64 7,750 11,451 2018-03-28 Continued from 3/21/2018 Item 01 19 of 47 EXHIBIT A- RESOLUTION 2018-33 POSITION TITLES AND PAY RANGES FOR THE CITY OF ENCINITAS EFFECTIVE JULY 1, 2017 City Engineer 65 8,588 12,689 Department Manager II/Chief Information Officer II 65 8,588 12,689 Includes 2% Increase Effective July 1,2017 MONTHLY MONTHLY PAY RATE PAY RATE CLASSIFICATION TITLE GRADE LOW HIGH City Clerk/Director of Legislative Services 66 7,479 11,603 Department Director 1 81 8,402 13,034 Department Director 11 82 8,674 13,456 Director of Human Resources 82 8,674 13,456 Department Director 111 83 9,238 14,331 Director of Parks and Recreation 83 9,238 14,331 Director of Public Works 83 9,238 14,331 Department Director IV 84 9,700 15,047 Director of Finance/City Treasurer 84 9,700 15,047 Development Services Director 89 10,109 15,682 Assistant City Manager 87 10,487 16,269 Effective June 1,2017 CLASSIFICATION TITLE GRADE LOW HIGH City Manager - Per City Manager Contract N/A 20,230 20,230 Includes 2% Increase Effective July 1,2017 MONTHLY MONTHLY MARINE SAFETY POSITIONS PAY RATE PAY RATE CLASSIFICATION TITLE GRADE LOW HIGH Marine Safety Sergeant S85 4,624 6,197 Marine Safety Lieutenant S86 5,042 6,756 Marine Safety Captain S87 6,707 9,437 Includes 2% Increase Effective July 1,2017 MONTHLY MONTHLY SAFETY FIRE ADMINISTRATION POSITIONS PAY RATE PAY RATE CLASSIFICATION TITLE GRADE LOW HIGH Fire Battalion Chief (56 hours a week) S98 7,727 11,416 Fire Marshal S88 7,363 10,878 Fire Battalion Chief(40 hours a week) S99 8,500 12,558 Deputy Fire Chief S96 9,657 14,267 Department Director- Fire Chief S97 10,469 16,241 2.75% Increase Effective July 1,2015 SAFETY FIRE POSITIONS HOURLY CLASSIFICATION TITLE GRADE PAY RATE Probationary Firefighter/Paramedic S90 24.6108 Firefighter/Paramedic III S91 28.9176 Firefighter/Paramedic 11 S92 29.5327 Firefighter/Paramedic I S93 30.4558 Fire Engineer S94 30.7633 Fire Captain S95 36.4460 2018-03-28 Continued from 3/21/2018 Item 01 20 of 47 EXHIBIT A- RESOLUTION 2018-33 POSITION TITLES AND PAY RANGES FOR THE CITY OF ENCINITAS EFFECTIVE JULY 1, 2017 Effective January 9,2008 CITY COUNCIL MONTHLY CLASSIFICATION TITLE GRADE RATE City Council Member 86 1,186 Effective December 13,2016 Mayor 88 1,286 Effective January 1,2009 Reserve Employees- Part-time, Contract, Seasonal Temporary- Marine Safety HOURLY PAY HOURLY PAY RATE RATE CLASSIFICATION TITLE GRADE LOW HIGH Ocean Lifeguard I L1 14.7484 18.8231 Ocean Lifeguard II L2 16.4098 20.9435 Senior Ocean Lifeguard L3 18.7961 25.1886 Effective July 1,2017 Reserve Employees- Part-time, Contract, Seasonal Temporary- Parks and Recreation HOURLY PAY HOURLY PAY RATE RATE CLASSIFICATION TITLE GRADE LOW HIGH Recreation Assistant C2 11.0000 14.0391 Recreation Leader C3 12.0000 15.3154 Recreation Specialist C4 14.0000 18.7613 Recreation Coordinator C5 16.0000 21.4415 Facilities Technician C6 19.0000 25.4618 Effective July 1,2016 Reserve Employees- Part-time, Contract, Seasonal Temporary-General All City HOURLY PAY HOURLY PAY RATE RATE CLASSIFICATION TITLE GRADE LOW HIGH Intern 11 12.8776 16.4355 2018-03-28 Continued from 3/21/2018 Item 01 21 of 47 ATTACHMENT 3 FY 2017-18 Proposed Operating Budget Amendments-Mid-Year Revenue Expenditure Fund Balance Department Increase Increase Increase Description Division Decrease Decrease Decrease General Fund(101) Creation of a permanent,full-time Climate Action Plan(CAP)program $ 30,029 $ (30,029) administrator. The City's newly adopted Climate Action Plan(CAP) City Manager outlines an implementation plan requiring a series of City efforts (Environmental through 2030. The CAP Administrator is necessary to lead the Services) citywide implementation of the CAP and play a key role in implementing some of the most critical actions and supporting measures. The requested budget increase is for estimated expenditures for the new position for the remainder of FY 2017-18. Transfer of salary savings for backfilling vacant positions in Traffic Development $ (40,000) $ 40,000 Engineering with contract services for a net zero fiscal impact. Services (Traffic Engineering) $ 40,000 $ 40,000 AutoCAD Civil 3D Software for a new civil engineer not previously Development $ (1,800) $ 1,800 budgeted. Budget savings to be transferred from contracts and Services services to materials and supplies. (Engineering) $ 1,800 $ 1,800 A temporary employee(not contract employee)is currently being used Development $ 52,000 $ (52,000) to backfill the position temporarily assigned to the City Manager's Services office. Staff is proposing a transfer from the contracts and services (Stormwater category to the personnel category and an increase of$10,000 to the Management) overtime budget for retroactive overtime incurred by the Environmental Programs Manager. $ (52,000) $ 52,000 $ 10,000 $ 10,000 On April 26,2017,staff provided a status report for the Marine Safety Fire $ (40,000) $ 40,000 Center project CP14C and had indicated that additional funds would (Marine Safety) be requested for furnishings and other items. Construction of the Marine Safety Center is now complete and lifeguards are currently operating from the new tower.Staff plans to outfit the facility before Fire $ (18,000) $ 18,000 the summer season begins,typically Memorial Day weekend. Marine (Junior Lifeguards) Safety staff has identified$73,725 in required furnishings and functional improvements that are not specifically budgeted. Staff is proposing to transfer budget savings in the personnel category Fire $ (15,725) $ 15,725 from various divisions in the Fire and Marine Safety Services (Administration) Department to fund functional improvements for a net zero fiscal impact. These improvements include$32,400 in furnishings,$31,000 in security measures,$7,425 in safety upgrades and$2,900 in Fire $ 73,725 $ (73,725) signage. Furnishings include items such as wall cabinetry,wall (Marine Safety) mountings,and seating. Security measures include items such as exterior storage in the south patio,locks and keys,and addressing exterior lighting complaints by neighbors. Safety upgrades includes communications antennae and cabling and high-powered interior- mounted binoculars. Signage includes the City and Sheriff's Department seals,lifeguard logo and signage for public awareness. Additional strike team deployments to 24 fires throughout the state Fire $ 536,384 $ 408,978 $ 127,406 providing mutual aid. The request reflects anticipated (Operations) reimbursements and personnel related expenditures. 2018-03-28 Continued from 3/21/2018 Item 01 22 of 47 ATTACHMENT 3 FY 2017-18 Proposed Operating Budget Amendments-Mid-Year Revenue Expenditure Fund Balance Department Increase Increase Increase Description Division Decrease Decrease Decrease The Community Center temporary facilities maintenance technician Public Works $ (27,144) $ 27,144 was inadvertently budgeted in the Facilities Maintenance division. (Facilities Maintenance) Reduction in both projected revenue and expenditures for the Parks, Recreation $ (21,000) $ (18,300) $ (2,700) proposed pottery program partnership that could not be implemented and Cultural Arts this fiscal year. (Cultural Arts) Reduction in anticipated property income to reflect loss of concert Parks, Recreation $ (12,800) $ (12,800) series rental. and Cultural Arts (Cultural Arts) Transfer funds from Recreation Programs division to Rec Facility Parks, Recreation $ (1,050) $ 1,050 Programs and Events division for repair and maintenance of"Gator" and Cultural Arts equipment,which is used for field maintenance. (Rec Facility Programs) $ 1,050 $ 1,050 Adjustment to revenue and expenditures to reflect expansion in the Parks, Recreation $ 30,800 $ 18,500 $ 12,300 Soccer Shots program. and Cultural Arts (Rec Facility Programs) Total General Fund(101) $ 533,384 $ 422,063 $ 111,321 Coastal Zone Manaaement Fund(212) An increase from 0.9 FTE to 1.0 FTE is requested for the Program $ 2,915 $ (2,915) Administrator—Natural Resource Manager Position to reflect the City Manager additional duties required by the Living Shoreline Project and the (Environmental reconvening of the Sea Level Rise subcommittee. The requested Services) budget increase is for estimated expenditures for the new position for the remainder of FY 2017-18. Total Coastal Zone Management Fund(212) $ - $ 2,915 $ (2,915) Community Development Block Grant Fund(222) Adjustment to reflect actual award amount from Department of Development $ (25,807) $ (25,807) $ Housing and Urban Development(HUD)and decrease in General Services Fund subsidy amount. (Advanced Planning- Housin Total Community Development Block Grant Fund(222) $ (25,807) $ (25,807) $ - 2018-03-28 Continued from 3/21/2018 Item 01 23 of 47 ATTACHMENT 3 FY 2017-18 Proposed Operating Budget Amendments-Mid-Year Revenue Expenditure Fund Balance Department Increase Increase Increase Description Division Decrease Decrease Decrease Federal Justice Assistance Grant Fund(228) The City did not receive a Justice Assistance Grant for the current City Manager $ (10,000) $ (10,000) $ fiscal year. (Law Enforcement) Total Federal Justice Assistance Grant Fund(228) $ (10,000) $ (10,000) $ Restricted Donations&Contributions Fund(229) Adjustments to reflect an increase in both donation revenue and Parks, Recreation $ 21,000 $ 26,000 $ (5,000) expenditures for the purchase of shade structures at the Maggie &Cultural Arts Houlihan Dog Park;anticipated expenditures for youth scholarships; and donations and expenditures for the installation of two public art pieces at K Street Pocket Park and J Street Overlook. Total Restricted Donations&Contributions Fund(229) $ 21,000 $ 26,000 $ (5,000) Capital Improvements Funds(401/402) Increase budget for Housing Element Project WC14B for anticipated Development $ - $ 150,000 $ (150,000) expenditures for a consulting attorney to prepare a ballot measure. Services (Advanced Planning) Additional funding is requested for the Marine Safety Center Development $ $ 65,000 $ (65,000) Construction project CP14C for unanticipated expenditures. Services (Engineering) Additional funding is requested for the South Coast Highway 101 Development $ $ 272,650 $ (272,650) Sidewalk Improvements project CS15C. Services (Engineering) Additional funding is requested for the B Street Sidewalk project Development $ $ 224,550 $ (224,550) CS18G for new design elements including non-contiguous sidewalks Services with planted areas and trees and suggestions from Dan Burden (Engineering) including bulb out intersection corners and directional pedestrian ramps. Appropriate revenue from cost share provided by the Encinitas City Manager $ 51,134 $ 51,134 Sanitary Division and Cardiff Sanitation Division for the Energov (Information project. Technology Total Capital Improvements Funds(401/402) $ 51,134 $ 712,200 $ (661,066) CSD Operations Fund(511) An adjustment is necessary to reflect the FY 2016-17 closeout of the Public Works $ 161,105 $ (161,105) San Elijo JPA(SEJPA)operating budget. The original budget was (Wastewater based upon anticipated sewage flows from Del Mar being treated at Operations) SEJPA. Flows from Del Mar are anticipated to be factored into the treatment costs for FY 2018-19. CSD one time cost share for licenses for the Energov project. Public Works $ 34,089 $ (34,089) (Wastewater Operations) Total CSD Operations Fund(511) $ - $ 195,194 $ (195,194) 2018-03-28 Continued from 3/21/2018 Item 01 24 of 47 ATTACHMENT 3 FY 2017-18 Proposed Operating Budget Amendments-Mid-Year Revenue Expenditure Fund Balance Department Increase Increase Increase Description Division Decrease Decrease Decrease ESD Operations Fund(521) ESD one time cost share for licenses for the Energov project. Public Works $ 17,045 $ (17,045) (Wastewater Operations) Total ESD Operations Fund(521) $ - $ 17,045 $ (17,045) Section 8 Housina Administration Fund(551) Housing Assistant Payments(HAPs)for the Port-Ins are pass through Development $ 6,000 $ 6,000 $ in nature. Existing budget projections were based on 10 Port-Ins but Services staff anticipates two more Port-Ins for the remainder of the fiscal year. (Advanced Planning- Housing) Total Section 8 Housing Administration Fund 551 $ 6,000 $ 6,000 $ - Section 8 Housing Assistance Program(HAP)Fund(552) HUD awarded more funding to the Section 8 HCV program than Development $ 24,875 $ 8,000 $ 16,875 anticipated. HUD also recently implemented new Small Area Fair Services Market Rent amounts for Encinitas causing the payment standards on (Advanced regular Section 8 vouchers(expenditures)to increase. Planning- Housing) Total Section 8 Housing Assistance Program(HAP)Fund 552 $ 24,875 $ 8,000 $ 16,875 Self Insurance Fund(601) Additional funds are being requested to cover an increase in claims City Manager $ 400,000 $ (400,000) expenditures due to three Housing Element cases and other claims (Risk cost that will exceed the budget.All expenditures will be incurred by Management) year-end. Total Self Insurance Fund 601 $ $ 400,000 $ (400,000) Eauipment Replacement Proaram Fund(623) The purchase of a combination(jet/vacuum)sewer drain cleaning Public Works $ $ 401,161 $ (401,161) truck for$401,161 was approved by Council on April 19,2017,and (Fleet budgeted in FY 2016-17,but not delivered until after June 30,2017, Maintenance) and was classified as a prepaid(encumbered)expenditure and requires a re-appropriation in FY 2017-18. Total Equipment Replacement Program Fund(623) $ $ 401,161 $ (401,161) Total All Funds $ 600,586 $ 2,154,771 $ (1,554,185) 2018-03-28 Continued from 3/21/2018 Item 01 25 of 47 ATTACHMENT 4 FY 2017-18 Proposed Fund Transfer Amendments-Mid Year Transfer In Transfer Out Increase Increase Description Department Decrease Decrease Capital Improvements Funds(401/402) Increase budget for Housing Element Project WC14B for anticipated Development expenditures for a consulting attorney to prepare a ballot measure. Services (Advanced Planning) General Fund (101) $ 150,000 ,Capital Improvement Funds 401 $ 150,000 Additional funding is requested for the Marine Safety Center Development Construction project CP14C for unanticipated expenditures. Services (Engineering) General Fund (101) $ 65,000 Capital Improvement Funds 401 $ 65,000 Additional funding is requested for the South Coast Highway 101 Development Sidewalk Improvements project CS15C. Services (Engineering) General Fund (101) $ 272,650 Capital Improvement Funds 401 $ 272,650 Additional funding is requested for the B Street Sidewalk project CS18G Development for new design elements including non-contiguous sidewalks with Services planted areas and trees, and suggestions from Dan Burden including (Engineering) bulb out intersection corners and directional pedestrian ramps. General Fund (101) $ 224,550 Ca ital Improvement Funds 401 $ 224,550 On November 29,2017, Council approved Resolution 2017-106 City Manager amending the operating budget to cover the cost of the preparation of a (Environmental joint technical feasibility study on Community Choice Energy with the Services) cities of Oceanside, Del Mar and Carlsbad. This entry corrects the transfer amounts to reflect contributions from other agencies not included in the original resolution. General Fund (101) $ 16,731 Ca ital Improvement Funds 402 $ 16,731 Subtotal-General Fund Transfers Out $ 728,931 $ 728,931 Transfer funding for one-time cost share from the Encinitas Sanitary City Manager Division and Cardiff Sanitation Division to the Energov project WC16A (Information for licenses. Technology) Cardiff Sanitary Division (511) $ 34,089 Encinitas Sanitary Division (521) $ 17,045 Ca ital Improvement Funds 401 $ 51,134 Total Transfers $ 780,065 $ 780,065 2018-03-28 Continued from 3/21/2018 Item 01 26 of 47 Estimated FTE and Fiscal Impact ATTACHMENT 5 Staffing Refinements FY 2017-2018 Estimated Annual FTE Fiscal Impact Increase/ Increase/ Department Position Title (Decrease) (Decrease) City Manager Program Assistant retitled to Human Resources Technician 0 $0 Create permanent Climate Action Plan Administrator Position 1.00 $130,124 Program Administrator FTE increase from 0.9 FTE to 1.0 FTE 0.10 $12,867 City Manager Total 1.10 $142,991 Development Services Engineer II(CIP)re-classed to Senior Engineer(CIP) 0.00 $20,638 Engineer II re-classed to Senior Engineer(Land Development) 0.00 $20,638 Temporary Part-Time Program Assistant budget increase 0.00 $41,000 Stipend for Land Survey Certification for Engineer II(less contract$) 0.00 $50 Temporary Housing Coordinator 0.00 $4,056 Housing Advisory Services 0.00 $20,000 Development Services Total 0.00 $106,383 Fire&Marine Safety Vacant Program Assistant reclassified to Fire Battalion Chief Encinitas cost sharing 0.00 $103,311 Solana Beach cost sharing $29,721 Del Mar cost sharing $16,846 Fire Battalion Chief Fiscal Impact 0.00 $149,878 Fire&Marine Safety Total 0.00 $103,311 Finance Add Accountant III level to Accountant classification series 0 $5,034 Finance Total 0 $5,034 Overall Total 1.10 $357,719 2018-03-28 Continued from 3/21/2018 Item 01 27 of 47 City of Encinitas ATTACHMENT 6 Summary of Budgetary Fund Balance FY 2017-2018 FY 2017-18 Council Action Corrected Increase (Decrease)to Fund Available Fund Description Meeting Date Resolution# Balance Balance Milli 1� Beginning Fund Balance,7/1/17 25,651,592 Less:Contingency Reserve (12,520,353) Budget Stabilization Reserve (1,417,046) Non-spendable Reserve (727,094) CIP Carryover Reserve Available Beginning Fund Balance,7/1/17 10,987,099 FY 2017-18 Original Budgets Adopted 6/28/17 2017-51 (1,189,960) 9,797,139 FY 2017-18 Budget Adjustments by Council: 1. Design review of mobility projects 8/9/17 2017-62 (50,000) 9,747,139 2. Harbaugh Seaside Parkway maintenance costs 8/23/17 2017-68 (29,535) 9,717,604 3. Encumbrance Carry Forward for professional services contract 8/25/17 Jnl 105203 (7,000) 9,710,604 4.SANDAG Coastal Rail Trail invoice 8/30/17 2017-81 (218,579) 9,492,025 5.Sheriff's Department 960 hour rehire program for Code Enforcement 8/30/17 2017-84 (57,600) 9,434,425 6. Districting Election professional services 8/30/17 2017-86 (150,000) 9,284,425 7. Lump sum payment to CalPERS to reduce unfunded pension liability 11/29/17 2017-95 (500,000) 8,784,425 8. Fund balance transfer to Open Space Acquisition Fund(Fund 235) 11/29/17 2017-95 (500,000) 8,284,425 9. Preparation of joint technical feasibility study on Community Choice Energy 11/29/17 2017-106 (16,731) 8,267,694 10.As Needed Grant Writing Services Contract 11/29/17 2017-107 (20,000) 8,247,694 11. FY 2017-18 First Quarter adjustments 12/20/17 2017-113 (160,885) 8,086,809 12. FY 2017-18 First Quarter CIP transfer adjustments 12/20/17 2017-113 88,869 8,175,678 13. Interim improvements on Coast Highway 101 12/20/17 2017-109 (150,000) 8,025,678 14. Legal retainer and additional services 12/20/17 2017-116 (32,950) 7,992,728 15.Security and fire system contract adjustments 12/20/17 2017-110 (16,474) 7,976,254 16. Private inspection services 12/20/17 2017-112 (399,598) 7,576,656 17.Additional Funding to the Housing Plan project budget 1/10/18 2018-06 (546,027) 7,030,629 18. Implementation of the CMLS/RCVS 2/14/18 (60,000) 6,970,629 19.Abandoned Vessel South of Beacon Beach 3/14/18 2018-29 (14,500) 6,956,129 20. FY 2017-18 Mid-Year budget amendments(pending) 3/21/18 2018-32 111,321 7,067,450 21. FY 2017-18 Mid-Year CIP transfer amendments(pending) 3/21/18 2018-32 (728,931) 6,338,519 Projected Available Fund Balance 6/30/2018 (4,648,580) 6,338,519 2018-03-28 Continued from 3/21/2018 Item 01 28 of 47 v C C M m N r M O m 01 W 01 M N Vf O r m N Vf M V M Vf I w C 01 m m m m N O m m p� O 01 I C r m O O m m C O N W N W W 01 M m N N M 01 O r M W M O C W 01 m r C N N C O M O M W 01 O 01 W W C N (Ti W N C W W L N w r 01 r N O Lr C Vf W Vf C ` ` O M r O N r N M M N O tD N N tD C C C N Vt w N m r O tD o m- w C o 0 N N N I I N 01 N N r V1 C 01 W M N N 01 O m 01 m M N r V1 m N M 01 M 01 01 N W M N I I Vl r Vl a a N �'m m N 01 N M 01 01 O m 01 N M m M r Vf Vf r r N LL a v o rn n LJ.J U o�o 0 o a o 01 "- o o 0 0 o ^^ o of of rn m of o rn of o m m m o 0 0 o m ry o m o o a o 0 00 00 o M m a of rn N o�vi N o of c c-i m o� o N vi vi m m o 0 of o c c O m o O C 0 m O O O O O O O O M C M M O m o O C C W m O O Vf O O C C O O O m M 01 - O N N o 0 o O m '� O M O O C O O W W O O O O M r O o W of N O N C N M W o N Vt I M M O o 0 n N W O M m O m I N r r W M C N m m N r Of 01 W N o M N C M M W O C V w O C N N V1 H 01 01 Vf Vf N n 01 m m O O N M V - oc oc H O C M m N M N m o m C w w w rl o " M N N Vf o '� m N Vf Vf M Vf C N Vf N W C 01 C rl m m N m m r N Vf C r m O T o m C 0 C m N m O W N M W m M m N N M m C M w M O C W m .1 C N N N v r O M O M N 01 O O Ili m m W C N M O 01 W r C W W Vf N W r 01 01 m N O Vf C W N W Vf C 1 1 N O N 01 m Vf o M m m O N N M m 01 N C C 01 C N Vf W N O C tD O W C 01 O 01 N tD to Vf N N r M O O O M 01 N N N O 01 01 W r r O N r Vf m N N N M 01 01 m m m N O O _ - M r Vf a a o 01 Vf r W 01 M 01 N r C 01 O O m C W N M m M r Vf Vf m m Q LL m O �N N N N N Vt N N N to N N 01 01 C C r N m O Vf O O W N o O Vf N r O o r r W W m O N O W N m O O N O N O O Vf Vf a a W O O O O m 0 N O O O Vf Vf O O ,� vi vi ri vi vi vi � o vim c c m�0 0 0 N C M r Vl O C C N W M N 0 0 Z v a a o O o v o O vrvi Lrrvi n O o N N N O O v c c ❑ v C N N N O N N � O Vf Vf N N M r O W M N a vi o I v y m m O ~ d N N r N m O Vf O O O O O O = 01 01 m O N O O O O O O W O O O O O O O O O o" oo °o ti N N I m o 01 C O r O r W tD O 01 N O 01 M N 01 N O w rl C Vf O N r M C M W C Vf Vf N r N N I T O I C I I M m I rl N C N O M m o w M w N M N w o 0 M w r Vf C C W N O N m m of o o o m M m .� o� o� o 01 .� m O m 0 '� a ., m o w o a m '� m o� m of '� O 1 1 o of o a m o� M rn o o� of m o of m o .� N m N N N M O O 01 M N W Z v O O r Vl r N�' V N C m m r r N N N to ci N M C O -O v m C y� m M N m M� W m n W N r O O O N VN f M m 01 m n W N M Vf Vr f M W rn m W ON f m Vf m m -Vf N W lO O 1 t O 1 1 t r r ' to Ut O N W to M to 01 iL m W W C N N N N N N M N CVf O d N v ' laO taD N N M C Q O � I co m m m O O C O W O m Of M r O 01 M N 01 O w C Vf O N '� O o 0 o O O O W W Vf Of O O C 01 O M O N M Of W r O M m o w m w N M N w o 0 01 Vf O w o Vf r N Of 01 Vf O O O m N O W Vf m m N Vl r O m O r C m O r W O C W o M 0 m N M N M Q o of Ut o of N N m to O N O N N N N N N o w Vt to o Ut M O c-I N M N M N C W C m m N T v v 2 i!f Vl r` i!f ry a a m a M N m Nam m m m o \ N. N N N to ci N ci N Qm n N r W N W . r r O m m m -O N c: Vf C r 01 M C W C W Vf m r r W W Vf C m M 01 W O C 01 Vf 01 C r m r C N N v v ti ry o m o m of oo rn r` m m m rn m m oo ry o 0 o ry .� rn rn m ry m o m o 0o of a ry ry m'p O r O N C 01 C O N M to Ut O N M N to Ut W W 01 W M W to O W 01 N to to - \ N N r V1 M O C N O O 0 0 M m O m C W W C W r C N O O 00 Q M N M N N r N 01 O N M I I m r W I N M N M m Vf m N O O O O O O O N O N N N N N M M M M M M M M M M Vf Vf Vf 01 01 01 01 01 01 O O O O O W mm i N �^^ i � ❑ O v Z Y Z z m LL m 'i O� ip � " x m � Y 3 - LL N ❑a Z s N OI •� v o � N Z � c°Ji� � �l7 " Z to LL LL VI 7 �'❑ �5 � ,. 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N N 01 01 r r N m N C O m Vt tD O N 0 N �n a N I o 01 a o a rn N N tD o m N v ti Vl W tD N 01 r r N r 0 0 C 01 r N N N -p O m w o m N O N r tD m m N N - T I C m W tD tD M 1 C W W rl N _ Vl 01 01 tD r C C tD Vt Vt W W N Vl Vl C O T M m N C N o m N N r 1 y Q N N M 'IN , rl N M N w, N N N Vt tD O N N N N W w F V y ° M � ❑ z � 'O z O v p > ❑ w v E r LA > Z a ❑ - "— N v ❑ o o -O a LL E C�. v `o inQ v oNQ ._ � o . v vein Q r ` zZ `z ""o 'oaa > Zvi v-° E z v Z " v o=v a = = v z w ` ,v. v°--m w LL � v � oo=w ❑ N ow❑ O� 6 oo ooa = � � 3._ Ewa o o ~p ¢ = ,v, �-sQZ Z LL v o_o_ Z v oa oa w " Y - w " LL E v v � -O °zovv � uovv� xvvi vvia � �vvi � > .LL � � A LLc� Ow O0 Oz O O ATTACHMENT 8 Schedule C: General Fund Revenue, Expenditures and Transfers Detail FY 2017-18 FY 2017-18 FY 2017-18 FY 2017-18 FY 2017-18 FY 2017-18 Adopted Budget Amended Actual Budget Budget Budget Amendment Budget Amounts $Variance 6/29/17 Over/(Under) YTD YTD REVENUE 1 PROPERTY TAXES $ 43,192,718 $ $ 43,192,718 $ 15,107,361 $ (28,085,357) 35.0% 2 DOCUMENTARY TRANSFER TAXES 550,000 550,000 226,264 (323,736) 41.1% 3 SALES TAXES 13,263,424 13,263,424 4,694,021 (8,569,403) 35.4% 4 TRANSIENT OCCUPANCY TAX 1,688,000 1,688,000 1,025,628 (662,372) 60.8% 5 FRANCHISE FEES 2,277,500 2,277,500 541,657 (1,735,843) 23.8% 6 TAX REVENUE TOTAL 60,971,642 60,971,642 21,594,931 (39,376,711) 35.4% or 7 LICENSES AND PERMITS 246,000 - 246,000 120,368 (125,633) 48.9% 8 INTERGOVERNMENTAL REVENUE 530,346 88,794 619,140 159,194 (459,947) 25.7% 9 CHARGES FOR SERVICES 7,006,469 54,500 7,060,969 3,778,141 (3,282,828) 53.5% 10 FINES AND PENALTIES 746,653 - 746,653 311,226 (435,427) 41.7% 11 USE OF MONEY 751,003 - 751,003 713,811 (37,192) 95.0% 12 OTHER REVENUE 600,200 6,995 607,195 412,254 (194,941) 67.9% 13 OTHER REVENUE TOTAL 9,880,671 150,289 10,030,960 5,494,993 (4,535,967) 54.8% 14 REVENUE TOTAL 70,852,313 150,289 71,002,602 27,089,924 (43,912,678) 38.2% EXPENDITURES �NERALGOVERN 15 CITYCOUNCIL-ADMINISTRATION 438,990 - 438,990 155,731 (283,259) 35.5% 16 CITY COUNCIL-CITY ATTORNEY 375,500 182,950 558,450 253,973 (304,477) 45.5% 17 CITYMANAGER-ADMINISTRATION 1,043,997 20,000 1,063,997 418,833 (645,164) 39.4% 18 CITY MANAGER- ECONOMIC DEV 108,500 - 108,500 51,167 (57,333) 47.2% 19 CITY MANAGER- ENVIRONMENTAL SVC 135,471 135,471 62,547 (72,924) 46.2% 20 CITY MANAGER-HUMAN RESOURCES 810,850 810,850 385,468 (425,382) 47.5% 21 CITY MANAGER-IT OPERATIONS 1,105,386 1,105,386 475,973 (629,413) 43.1% 22 CITY MANAGER-IT APPLICATIONS 1,341,453 1,341,453 548,341 (793,112) 40.9% 23 CITYCLERK-ADMINISTRATION 420,804 420,804 180,319 (240,485) 42.9% 24 CITYCLERK-ELECTIONS 1,000 - 1,000 - (1,000) 0.0% 25 FINANCE-ADMINISTRATION 1,766,309 4,950 1,771,259 744,973 (1,026,286) 42.1% 26 GENERAL GOVERNMENT TOTAL 7,548,260 207,900 7,756,160 3,277,324 (4,478,836) 42.3% �NT SERVICE 27 DEV SVC-DIRECTOR 336,254 - 336,254 130,739 (205,515) 38.9% 28 DEV SVC-PLAN-ADMINSVCS 415,366 415,366 181,929 (233,437) 43.8% 29 DEVSVC-PLAN-LAND DEVELOPMENT 2,402,359 2,402,359 942,861 (1,459,498) 39.2% 30 DEVSVC-PLAN-REGULATORY PERMIT 155,741 155,741 63,132 (92,609) 40.5% 31 DEVSVC-PLAN-APPLICANT DEPOSIT 10,000 10,000 800 (9,200) 8.0% 32 DEV SVC-PLAN-ADV PLANNING-HSG 560,804 - 560,804 224,000 (336,804) 39.9% 33 DEV SVC-PLAN-BUILDING&CODE 2,435,130 57,600 2,492,730 975,558 (1,517,172) 39.1% 34 DEVSVC-PLAN-PARKING CITATION 113,500 - 113,500 43,750 (69,750) 38.5% 35 DVC SVC-ENG-CITY ENGINEER 1,030,509 60,001 1,090,510 388,619 (701,891) 35.6% 36 DEV SVC-ENG-TRAFFIC ENGINEERNG 671,163 - 671,163 299,199 (371,964) 44.6% 37 DEV SVC-ENG-STORMWATER FROG 853,789 - 853,789 332,387 (521,402) 38.9% 38 DEVSVC-ENG-INSPECTIONS 841,403 399,598 1,241,001 432,009 (808,992) 34.8% 39 DEVSVC-ENG-ENVIRONMENTAL 17,320 - 17,320 95 (17,225) 0.5% 40 DEVELOPMENT SERVICES TOTAL 9,843,338 517,199 10,360,537 4,015,078 (6,345,459) 38.8% 2018-03-28 Continued from 3/21/2018 Item 01 31 of 47 ATTACHMENT 8 Schedule C: General Fund Revenue, Expenditures and Transfers Detail FY 2017-18 FY 2017-18 FY 2017-18 FY 2017-18 FY 2017-18 FY 2017-18 Adopted Budget Amended Actual Budget Budget Budget Amendment Budget Amounts $Variance 6/29/17 Over/(Under) YTD YTD 41 PUBLIC SAFETY-LAW ENFORCEMENT 14,322,777 14,322,777 4,766,562 (9,556,215) 33.3% 42 PUBLIC SAFETY-FIRE ADMIN 603,900 - 603,900 260,970 (342,930) 43.2% 43 PUBLIC SAFETY-FIRE OPERATIONS 11,874,565 6,995 11,881,560 6,408,179 (5,473,381) 53.9% 44 PUBLIC SAFETY-LOSS PREVENTION 632,567 - 632,567 282,038 (350,529) 44.6% 45 PUBLIC SAFETY-DISASTER PREP 162,210 6,950 169,160 125,061 (44,099) 73.9% 46 PUBLIC SAFETY-MARINE SAFETY 1,266,103 32,831 1,298,934 594,354 (704,580) 45.8% 47 PUBLIC SAFETY-JRLIFEGUARDS 244,521 - 244,521 108,900 (135,621) 44.5% 48 PUBLIC SAFETY TOTAL 29,106,643 46,776 29,153,419 12,546,065 (16,607,355) 43.0% 49 PUBLICWORKS-ADMINISTRATION 321,278 - 321,278 101,106 (220,172) 31.5% 50 PUBLIC WORKS-ENVIRONMENTAL - 2,050 2,050 - (2,050) 0.0% 51 PUBLIC WORKS-STREETMAINT 2,670,542 44,147 2,714,689 1,095,033 (1,619,656) 40.3% 52 PUBLIC WORKS-FAC MAINT CVC CTR 422,171 7,150 429,321 204,285 (225,036) 47.6% 53 PUBLIC WORKS-FAC MAINT FIRE ST 255,468 5,434 260,902 134,439 (126,464) 51.5% 54 PUBLIC WORKS-FAC MAINT PW YRD 222,089 1,620 223,709 110,672 (113,037) 49.5% 55 PUBLIC WORKS-FAC MAINT LIBRARY 390,049 1,600 391,649 175,190 (216,459) 44.7% 56 PUBLIC WORKS-STORM WATER MAINT 750,936 - 750,936 281,689 (469,247) 37.5% 57 PUBLIC WORKS-STORM WATER FLOOD 148,337 - 148,337 50,650 (97,687) 34.1% 58 PUBLIC WORKS TOTAL 5,180,870 62,001 5,242,871 2,153,064 (3,089,807) 41.1% 59 PARKSREC-ADMINISTRATION 1,058,749 23,907 1,082,656 514,725 (567,931) 47.5% 60 PARKS REC-PARK MAINTENANCE 2,257,435 50,035 2,307,470 845,969 (1,461,501) 36.7% 61 PARKS REC-BEACH MAINTENANCE 576,965 6,300 583,265 184,845 (398,420) 31.7% 62 PARKSREC-TRAIL MAINTENANCE 182,502 (0) 182,502 56,106 (126,395) 30.7% 63 PARKS REC-RECREATION PROGRAMS 525,432 - 525,432 189,263 (336,169) 36.0% 64 PARKS REC-COMM CENTER OPER 938,057 21,370 959,427 369,150 (590,277) 38.5% 65 PARKS REC-COMM CENTER PROGRAMS 348,553 50,000 398,553 137,665 (260,888) 34.5% 66 PARKS REC-COMM CENTER RENTALS 93,976 - 93,976 40,301 (53,675) 42.9% 67 PARKS REC-SENIOR CENTER 429,613 - 429,613 184,824 (244,789) 43.0% 68 PARKS REC-REC FACILITY PROGRAMS 532,948 4,500 537,448 348,016 (189,432) 64.8% 69 PARKSREC-CULTURAL ARTS 338,579 7,500 346,079 99,788 (246,291) 28.8% 70 PARKS,REC&CULTURAL ARTS TOTAL 7,282,809 163,612 7,446,421 2,970,653 (4,475,768) 39.9% A 11 71 NON DEPT-CENTRAL PURCHASES 154,000 (6,950) 147,050 61,449 (92,551) 41.8% 72 NON DEPT-SHARED EXPENSES 3,485,843 500,000 3,985,843 3,150,106 (335,737) 79.0% 73 NON-DEPARTMENTAL TOTAL 3,639,843 493,050 4,132,893 3,211,555 (428,288) 77.7% 74 EXPENDITURES TOTAL 62,601,763 1,490,538 64,092,301 28,173,738 (35,425,512) 44.0% 75 EXCESS OF REVENUE OVER EXPENDITURES 8,250,550 (1,340,249) 6,910,301 (1,083,814) (8,487,165) -15.7% 76 TRANSFERS IN 1,214,191 2,178,870 3,393,061 832,360 (2,560,701) 24.5% 77 TRANSFERS OUT (10,654,702) (969,104) (11,623,806) (8,259,428) 3,364,378 71.1% 78 TRANSFER TOTAL (9,440,511) 1,209,766 (8,230,745) (7,427,068) 803,677 90.2% 79 NET INCREASE(DECREASE)TO FUND BALANCE $ (1,189,961) $ (130,483) $ (1,320,444) $ (8,510,882) $ (7,190,438) 644.5% 2018-03-28 Continued from 3/21/2018 Item 01 32 of 47 a t E o 0 0 0 N Q d U Q cl y w O O C O O t6 ° O O d O 00 O O Z WC O U N °- N E E G Y E w � (d LL m LL OU OU V 0 O T Q O co (D .2)OJ LL(D LL O O : Q LL L U) C ° j E E E _ U r. 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