2018-03-28 Item 01 FY 17-18 Mid Year Budget Report - REVISED REPORT (3-27-18)ATTACHMENT
FY 2017 -18 YTD Ca ital Im rovement Project Status Report - Mid Year (2nd Quarter)
Project Title
WP /CIP
No.
Responsible
Department
Project to Date
Budget as of
12/31/2017
Project to Date
Expenditures as of
12/31/2017
Transfers
or Returns
Remaining
Balance as of
12/31/2017
Anticipated
Completion
Date (Month -
Year)
Status
DRAINAGE PROJECTS
1
Storm Drain Repair
CD05E
DEVELOPMENT
SERV -ENG
2,386,001
2,063,077
(73,375)
249,549
Ongoing
On -going Master Project. Transfer $200,000 to CD17C for tracking purposes.
2
El Camino Real Channel Storm
Drain Repairs /Improvements
CD06D
DEVELOPMENT
SERV - ENG
1,929,274
1,777,080
0
152,194
Completed
The construction is completed. Project also requires a 5 year monitoring period
(CD17B). Project will be closed after FEMA send Cal OES a Notification of Project
Closure. This could take 3 -6 months from 9 -2017.
3
(229)Manchester Ave @ Mira
Costa Drainage Improvements
CD07C
DEVELOPMENT
SERV - ENG
56,902
0
0
56,902
N/A
Belmont Contribution.
4
5 Yr. Habitat - Biological &
Monitoring
CD17B
DEVELOPMENT
SERV - ENG
174,474
50,855
0
123,619
I
8/1/2021
The 5 year maintenance and monitoring of the El Camino Real Channel Storm
Drain began in June 2016.
5
Lone Jack Rd Culvert Project
CD17C
DEVELOPMENT
SERV -ENG
377,166
247,706
0
129,460
Completed
Construction ongoing. Scheduled to finish on -time
Category Total
4,923,817
4,138,718
(73,375)
711,724
4,923,817
4,138,718
(73,375)
711,724
WASTEWATER PROJECTS - CARDIFF
SANITARY
DIVISION
6
CSD Collection System Rehab
CC04E
CSD
2,916,691
489,186
2,427,505
Ongoing
Currently in construction.
7
Olivenhain Trunk Improvements
CC04J
CSD
7,323,702
1,785,386
0
5,538,316
4/1/2020
EIR certified by Planning Commission in January 2018; Anticipate MUP approval
February 2018. Construction expected to begin Summer 2018.
8
Lone Jack & Somerset Main
Replacement
CC07B
CSD
1,793,280
9,500
0
1,783,780
4/1/2020
Included in the Olivenhain Trunk Sewer Project. See status above.
9
Coast Blvd Pump Station
Upgrades
CC14B
CSD
2,163,778
1,944,928
0
218,850
12/31/2017
Completed December 2017. Notice of Completion January 2018.
10
SEJPA Plant Improvements
CC16A
CSD
719,459
504,761
(214,698)
0
Ongoing
Annual contribution to SEJPA capital improvement program.
11
Sewer Master Plan Update
CC16B
CSD
120,000
0
0
120,000
6/30/2019
Reserve funding for next Sewer Master Plan Update - anticipate FY 2019.
12
SEJPA Plant Improvements
CC17A
CSD
520,010
457,668
(62,342)
0
Ongoing
Annual contribution to SEJPA capital improvement program.
13
SEJPA Plant Improvements
CC18A
CSD
488,454
0
277,040
765,494
Ongoing
Annual contribution to SEJPA capital improvement program.
Category Total
16,045,374
5,191,429
0
10,853,945
16,045,374
5,191,429
0
10,853,944
WASTEWATER PROJECTS - ENCINITAS
SANITARY
DIVISION
14
Batiquitos 2004 Pump Station
Improvements
CE04A
ESD
2,664,420
2,567,360
97,060
Ongoing
Annual contribution to LWD capital improvements at Batiquitos pump station.
15
Collection System Rehabilitation
CE04H
ESD
3,387,685
489,377
0
2,898,309
Ongoing
Currently in construction.
16
Master Plan Implementation
CE16A
ESD
120,000
0
0
120,000
6/30/2019
Reserve funding for next Sewer Master Plan Update - anticipate FY 2019.
17
Encina Plant Improvement
CE16B
ESD
1,037,971
400,913
(637,058)
0.00
Jun -16
Annual contribution to EWA capital improvement program. FY16 complete
18
Encina Plant Improvement
CE17B
ESD
684,622
543,080
(141,542)
0.00
Jun -17
Annual contribution to EWA capital improvement program. FY17 complete
19
Lanlikai Gravity Sewer Line
CE17C
ESD
169,600
13,906
155,694
Jun -18
ESD share of Leucadia Wastewater project
20
Encina Plant Improvement
CE18B
ESD
612,475
85,898
778,601
1,305,178
Ongoing
Annual contribution to EWA capital improvement program.
Category Total
8,676,773
4,100,534
0
4,576,240
8,676,773
4,100,534
0
4,576,240
PUBLIC FACILITIES PROJECTS
2018 -03 -28 Item 01 (Revised 3- 27 -18) 37 of 51
ATTACHMENT
FY 2017 -18 YTD Ca ital Im rovement Project Status Report Mid Year 2 "d Quarter)
Anticipated
Project to Date
Project to Date
Remaining
Completion
WP /CIP
Responsible
Budget as of
Expenditures as of
Transfers
Balance as of
Date (Month -
Project Title
No.
Department
12/31/2017
12/31/2017
or Returns
12/31/2017
Year)
Status
21
Library Community Room
CF16C
PARKS, REC AND
50,000
667
0
49,333
FY 17/18
Double set of blinds being replaced and a motorized system to be installed.
Remodel
CUL ARTS
Quotes have been requested and completion is anticipated by the end of FY
2017/18.
Category Total
50,000
667
0
49,333
50,000
667
49,333
2018 -03 -28 Item 01 (Revised 3- 27 -18) 38 of 51
ATTACHMENT
FY 2017 -18 YTD Ca ital Im rovement Project Status Report - Mid Year (2nd Quarter)
Anticipated
Project to Date
Project to Date
Remaining
Completion
WP /CIP
Responsible
Budget as of
Expenditures as of
Transfers
Balance as of
Date (Month -
Project Title
No.
Department
12/31/2017
12/31/2017
or Returns
12/31/2017
Year)
Status
PARKS & BEACHES PROJECTS
22
Recreation Trails Development
CPOOF
PARKS, REC AND
698,736
542,883
0
155,853
FY 17/18 -
According to the Trails Master Plan, there are 80 miles of trails and 40.5 miles are
Fund
CUL ARTS
FY 20/21
currently developed. Funding was approved for the following trails during the FY
2017/18 six year CIP budget process.
The Adams Run Trail Connection
Engineering is currently working with a consultant on the design phase and
completion is anticipated in FY 2017/18.
The Trail 95 El Camino Del Norte Connection
Engineering will work with a consultant on design in FY 2018/19 and construction is
anticipated to be completed in FY 2018/19.
Trail 82 Rancho Santa Fe Road Link
Engineering is working with a consultant on the ROW studies and design and
completion is anticipated in FY 2018/19.
The Trail 79 Manchester Avenue Connection
Engineering will work with a consultant on design in FY 2019/20 and completion is
anticipated in FY 2020/21.
23
Park Improvement Projects
CP04G
PARKS, REC AND
1,824,373
1,400,392
0
423,981
Ongoing
The PR &CA Department identifies improvement projects for park and recreational
CUL ARTS
facilities on an annual basis, funded by revenue from cell tower lease agreements.
Projects may include, but are not limited to, the replacement of various
park/beach /trail amenities and rehabilitation of existing facilities /amenities.
Playground equipment at Encinitas ViewPoint Park and Mildred Macpherson Park
has been purchased. Bids for installation have been awarded and installation will
be completed in FY 2017/18.
Scott Valley Park is the next park scheduled for improvements. This site will
require re- design. Additional sites will be identified for improvements.
24
Habitat/Open Space Acquisition
CP05A
DEVELOPMENT
395,000
6,932
0
388,069
On -going
This project involves the acquisition and preservation of habitat/ open space
SERV - PLANNING
parcels from willing sellers in support of the approved SANDAG Multiple Habitat
Conservation Program (MHCP), Storm Water/ Watershed Management Program
and habitat preservation and open space goals. The City will utilize local funds to
leverage federal and state grants and /or any other opportunities that may arise.
("TEA Grant is no longer available to City $134,242 - Augmentation form was
forwarded to Finance on 3/25/15) The City seeks to establish a balance between
new development and the maintenance and preservation of these valuable
environmentally sensitive habitat and open space resources. Planning requests to
move project to Parks & Recreation Dept. to monitor, budget, etc.
25
Standard Pacific Park Site
CP14A
DEVELOPMENT
2,720,000
45,825
0
2,674,175
Apr -19
Funding for the design has been approved as part of the FY 2016 -17 budget. This
Design
SERV - ENG
additional funding fully funds the design and development of this project. It is
anticipated the 3.14 acre park will include facilities and equipment found at
neighborhood parks.
2018 -03 -28 Item 01 (Revised 3- 27 -18) 39 of 51
ATTACHMENT
FY 2017 -18 YTD Ca ital Im rovement Project Status Report Mid Year 2 "d Quarter)
Anticipated
Project to Date
Project to Date
Remaining
Completion
WP /CIP
Responsible
Budget as of
Expenditures as of
Transfers
Balance as of
Date (Month -
Project Title
No.
Department
12/31/2017
12/31/2017
or Returns
12/31/2017
Year)
Status
26
Beacon's Beach Access
CP14B
DEVELOPMENT
850,000
138,008
0
711,992
Apr -18
AECOM Design contract underway.
SERV -ENG
27
MLB Marine Safety
CP14C
ENG /MARINE
3,831,465
3,573,944
0
257,521
Complete
Construction began in October 2016. Anticipated Construction Complete
Headquarters Rebuild
SAFETY
November 2017. Received $105K in Asset Forfeiture Funding Sep 2017 to help
fund the law enforcement office.
2018 -03 -28 Item 01 (Revised 3- 27 -18) 40 of 51
ATTACHMENT
FY 2017 -18 YTD Ca ital Im rovement Project Status Report - Mid Year (2nd Quarter)
Anticipated
Project to Date
Project to Date
Remaining
Completion
WP /CIP
Responsible
Budget as of
Expenditures as of
Transfers
Balance as of
Date (Month -
Project Title
No.
Department
12/31/2017
12/31/2017
or Returns
12/31/2017
Year)
Status
PARKS & BEACHES PROJECTS
Continued'
28
Dune Restoration
CP16A
DEVELOPMENT
2,999,596
292,981
0
2,706,615
FY 18/19
100% Design Completed. Project delay due to San Elijo Lagoon Restoration
SERV -ENG
Project. Scheduled construction September 2018
29
Leo Mullen Artificial Turf
CP16B
DEVELOPMENT
1,212,600
1,050,296
0
162,304
Study
The installation of artificial turf at Leo Mullen Sports Park is complete. The
SERV - ENG
Complete May
installation of field lights is pending the outcome of a light study.
18
Category Total
14,531,770
7,051,261
0
7,480,509
14,531,770
7,051,261
0
7,480,509
STREETS & ROADS PROJECTS
30
Safe Rte. 2 Schools Program
CS01 E
DEVELOPMENT
2,061,932
1,289,992
(275,000)
496,940
Ongoing
Master Program - ongoing. $275,000 transferred to B Street Sidewalk Project
(City)
SERV - ENG
CS18G for tracking purposes.
31
Traffic Safety and Calming
CS02F
DEVELOPMENT
391,165
254,908
0
136,257
Ongoing
Master Program - ongoing.
SERV -ENG
32
Traffic Signal Modifications
CS02G
DEVELOPMENT
1,205,988
580,587
0
625,401
Ongoing
Master Program - ongoing.
SERV -ENG
33
North Coast Hwy 101
CSO4D
DEVELOPMENT
9,878,546
2,414,049
0
7,464,497
FY 2019 -20
Segment A construction to begin Fall 2018. EIR to Council to consider adoption in
Streetsca a
SERV - ENG
March/April 2018. 60% plans for Segment A Underway.
34
Santa Fe Dr Improvements
CS07B
DEVELOPMENT
2,957,305
1,953,424
0
1,003,881
FY 2019 -20
North side construction complete. Undergrounding complete April 2018. South
SERV - ENG
Sidewalk/SDA frontage improvements design commencing February 2018.
35
Devonshire Dr Traffic Calming
CS10G
DEVELOPMENT
125,000
31,565
0
93,435
Ongoing
Master Project.
SERV -ENG
36
La Costa Avenue Improvements
CS11 C
DEVELOPMENT
1,475,000
79,013
0
1,395,987
TBD
Traffic study is being revised to reflect potential La Costa Avenue at Highway 101
SERV - ENG
modifications. Roadway Classification may be modified depending on the outcome
of the Circulation Element Update. Project scope, once determined, will be
reviewed with the City of Carlsbad.
37
Encinitas Community Park
CS12E
DEVELOPMENT
38,000
0
0
38,000
TBD
City's financial contribution for traffic impacts.
(ECP) Mitigation /Santa Fe @
SERV - ENG
Scripps
38
ECP Offsite Improvements
CS13C
DEVELOPMENT
750,000
563,876
0
186,124
TBD
Master Project for future traffic mitigation costs.
SERV -ENG
39
Encinitas Blvd SR2S
CS13E
DEVELOPMENT
663,908
624,341
0
39,567
Complete
Construction is complete. Project will be closed after the grant process is finalized.
Improvements
SERV - ENG
40
Upgrade Traffic Signals - El
CS14E
DEVELOPMENT
411,100
387,064
0
24,036
Complete
Project can be closed after final grant check is recorded.
Camino Real, Etc.
SERV - ENG
41
Upgrade Traffic Signals -
CS14F
DEVELOPMENT
551,700
515,280
0
36,420
Complete
Project can be closed after final grant check is recorded.
Leucadia Blvd, Etc.
SERV - ENG
42
South Coast Hwy101 Sidewalk
CS15C
DEVELOPMENT
628,000
19,669
0
608,331
Summer 2018
100% plans are under review. Advertisement for bids 2/13. Construction is
Improvements
SERV - ENG
anticipated to begin March 2018.
43
Downtown Cardiff ADA Curb
CS16C
DEVELOPMENT
150,000
20,612
(128,926)
462
Jun -18
Consultant design proposal for project submitted and under review
Ramp Project (Transition Plan
SERV - ENG
Compliance)
44
Montgomery Ave At -Grade
CS16E
DEVELOPMENT
3,126,025
377,987
0
2,748,038
FY 19/20
HDR instructed to more forward with design of Verdi location for the rail
Pedestrian Rail Crossing
SERV - ENG
undercrossin . Design kick off January 2018.
45
El Portal Pedestrian /Bike
CS16F
DEVELOPMENT
5,395,000
170,640
0
5,224,360
FY 2018/19
T.Y. Lin design contract underway and is expected to be completed in October
Underpass Project
I
I SERV - ENG
I
I
I
1
1
12018.
2018 -03 -28 Item 01 (Revised 3- 27 -18) 41 of 51
ATTACHMENT
FY 2017 -18 YTD Ca ital Im rovement Project Status Report - Mid Year (2nd Quarter)
Anticipated
Project to Date
Project to Date
Remaining
Completion
WP /CIP
Responsible
Budget as of
Expenditures as of
Transfers
Balance as of
Date (Month -
Project Title
No.
Department
12/31/2017
12/31/2017
or Returns
12/31/2017
Year)
Status
STREETS & ROADS PROJECTS
Continued'
46
FY 2016 -17 Annual Street
CS17A
DEVELOPMENT
4,407,921
3,725,490
(682,431)
0
Feb -17
Construction is complete.
Overlay
SERV -ENG
47
FY 2017 -18 Annual Street
CS18A
DEVELOPMENT
3,000,000
1,673,305
406,704
1,733,399
Complete
Construction completed February 2018.
Overlay
SERV - ENG
48
B Street Sidewalk Project
CS18G
DEVELOPMENT
0
12,427
275,000
262,573
May -19
In design. Construction start in October to avoid summer beach impacts.
SERV -ENG
49
Downtown Cardiff ADA Project
CS18H
DEVELOPMENT
98,000
0
50,000
148,000
Aug -18
Schematic Preliminary Design in review. Estimated construction start June 2018
SERV -ENG
Category Total
37,314,590
14,694,229
(354,653)
22,265,707
37,314,590
14,694,229
(354,652)
22,265,707
STORM RELATED PROJECTS
50
Emergency Repair Project -
CX11 F
DEVELOPMENT
872,746
853,462
0
19,284
Complete
Project is complete. Project will be closed in the fourth quarter. Awaiting full
Hiahwav 101 South
SERV - ENG
reimbursement from FHWA ER Grant.
51
Emergency Repair Project -
CX16E
DEVELOPMENT
110,000
22,678
0
87,322
Jul -18
All repairs including temporary irrigation were completed by March 2016. The city
Porto Storm Drain
SERV - ENG
received a coastal development permit from Carlsbad. The permit requires
a roximatel 2 ears of monitoring.
52
Emergency Repair Project - Hwy
CX16F
DEVELOPMENT
112,512
25,557
0
86,955
Jul -21
This is the five year monitoring associated with Project CX11 F (Emergency Repair
101 Monitoring
SERV - ENG
Highway 101 South). The five year monitoring will be completed in 2021.
Category Total
1,095,258
901,697
0
193,561
1,095,258
901,697
0
193,561
Capital Projects Fund 402
53
L Flooding Issues
CD17A
DEVELOPMENT
435,000
148,750
0
286,250
Dec -18
Project to install sumps and East Jason Street culvert. 8 sump catch basins
SERV - ENG
currently being installed (anticipate completion April 2018). Jason Street Storm
drain is at 90% design, construction expected Fall 2018.
54
ELLD -Zone H Lot 15 Recycled
CP17A
PARKS, REC AND
30,000
0
0
30,000
FY 2017/18 -
This project is a joint project between SDW D, SEJPA, and the COE Parks
H2O Conversion & Booster
CUL ARTS
FY 2018/19
Department. Phase 1 of a two phase project to bring in reclaimed water to the
Pump Installation
south mesa of Encinitas Ranch is complete. Phase 2 is scheduled for completion
in mid 2018.
55
Park Shade Structures
CP18A
PARKS, REC AND
375,000
0
0
375,000
FY 2017/18-
The RFP for design and installation of a playground shade structure at ECP is
CUL ARTS
FY 2018/19
scheduled for the third quarter of FY 2017/18. The Bid for a playground shade
structure at LMSP is scheduled for first quarter of FY 2018/19. The timelines for
Oakcrest Park Scott Valley Park and Cottonwood Creek Park are TBD.
56
Birmingham Drive - Complete
CS17B
DEVELOPMENT
1,348,560
154,564
0
1,193,996
Nov -20
50% street improvement design complete. Coordinating with utilities for
Streets
SERV - ENG
undergrounding. SDGE Undergrounding design to be complete by March 2019.
Construction will begin thereafter.
57
SR2S Cardiff School District
CS17C
DEVELOPMENT
305,000
166,614
0
138,386
Jun -18
MacKinnon Sidewalks complete; Encinitas Community Park/Mackinnon pedestrian
SERV - ENG
ramp project complete. Montgomery Avenue Sidewalks expected to begin
construction in March 2018.
58
SR2S San Dieguito Union HIS
CS17D
DEVELOPMENT
300,000
52,664
0
247,336
Jul -18
Requeza Street Sidewalk currently being advertised with bid opening February 15,
District
SERV - ENG
2018. Anticipate construction to begin March 2018 and completion in July 2018.
59
Hwy 101 Pedestrian Crossing
CS17E
DEVELOPMENT
323,000
7,000
0
316,000
FY 19/20
Incorporated in Streetscape EIR. EIR final scheduled Spring 2018. Construction in
SERV - ENG
2019.
60
Chesterfield Drive Quiet Zone
CS17F
DEVELOPMENT
770,000
0
0
770,000
Spring 2018
HDR Contract Underway. Supplemental Safety Measures to be implemented in
Implementation
SERV - ENG
Spring 2018. Study underway for quiet zone implementation from Chesterfield to
La Costa.
2018 -03 -28 Item 01 (Revised 3- 27 -18) 42 of 51
ATTACHMENT
FY 2017 -18 YTD Ca ital Im rovement Project Status Report Mid Year 2 "d Quarter)
Anticipated
Project to Date
Project to Date
Remaining
Completion
WP /CIP
Responsible
Budget as of
Expenditures as of
Transfers
Balance as of
Date (Month -
Project Title
No.
Department
12/31/2017
12/31/2017
or Returns
12/31/2017
Year)
Status
61
Street light & Traffic Signal
CS17G
DEVELOPMENT
200,000
72,856
0
127,144
on -going
Master program to replace street lights and traffic signals that are knocked down.
Replacements
SERV - ENG
2018 -03 -28 Item 01 (Revised 3- 27 -18) 43 of 51
ATTACHMENT
FY 2017 -18 YTD Ca ital Im rovement Project Status Report - Mid Year (2nd Quarter)
Anticipated
Project to Date
Project to Date
Remaining
Completion
WP /CIP
Responsible
Budget as of
Expenditures as of
Transfers
Balance as of
Date (Month -
Project Title
No.
Department
12/31/2017
12/31/2017
or Returns
12/31/2017
Year)
Status
Ca ftal Projects Fund (402) Continued
62
Street Light Conversion Project
CS17H
DEVELOPMENT
760,500
0
0
760,500
TBD
Grant funding was appropriated in December 2016. Entering into a task order for
SERV -ENG
an as- needed consultant to manage this proqect.
63
Leucadia Blvd Roundabout @
CS18B
DEVELOPMENT
550,000
550,000
Dec -19
Starting RFP for consultant services.
Hygeia
SERV - ENG
64
Springwood Sidewalks
CS18C
DEVELOPMENT
500,000
2,375
357,158
854,783
May -18
Construction in progress, anticipate completion May 2018.
SERV -ENG
65
Installation of Innovative Bike
CS18D
DEVELOPMENT
75,000
75,000
Jun -18
Master project for general striping improvements.
Lane Treatment
SERV - ENG
66
General Mobility Improvements
CS18E
DEVELOPMENT
400,000
5,493
394,508
on -going
Master Project for general mobility improvements.
SERV -ENG
67
Coastal Rail Trail Western
CS18F
DEVELOPMENT
218,579
218,579
0
Completed
Per Resolution 2017 -81 - Payment to SANDAG for the realignment design and
SERV - ENG
environmental cost incurred by SANDAG
-Alignment
68
Emergency Repair - Lone Jack
CX17B
DEVELOPMENT
347,300
296,956
0
50,344
Completed
Submitted request for authorization for construction to Caltrans 11/20, updated
Road
SERV - ENG
with cost proposal form 12A 1/24. Reimbursement is $282,652
69
Climate Action Plan - Mitigation
WC17A
CITY MANAGER -
100,000
12,827
0
87,173
On -going
The final CEQA document (Negative Declaration) and final Climate Action Plan
Measures
ENVIRONMENTAL
were adopted by City Council on January 17, 2018. The remaining funds will be
SERVICES
I used to implement the adopted CAP measures.
70
Vulcan & San Elijo Active
WC17B
DEVELOPMENT
100,000
10,279
0
89,721
On hold
Study on hold.
Transportation Improvement
SERV - ENG
Stud
71
Leo Mullen Sports Park Lighting
WC17C
ENG /PARKS &
165,000
0
0
165,000
TBD
An update to the Encinitas Ranch Specific Plan is required for the installation of
(ERSP)
REC
field lights. A Lighting Study is required to determine potential impacts. Study
awarded to IMEG Inc. April 2017. Hoch Consulting brought on for project
management of design.
72
800 MHZ Radio Upgrades
WC18A
FIRE
45,000
41,997
(2,462)
541
June 2021
First year radio purchase done in December 2017, have not received invoice
73
Assessment of Fair Housing
WC18B
DEVELOPMENT
50,000
0
0
50,000
TBD
Program participants including Housing Authorities and recipients of Community
SERVICES -
Development Block Grant program funds are required to take actions to
PLANNING
affirmatively further fair housing choice. Budgeted funds will be used to prepare the
Assessment of Fair Housing, including technical assistance, data analysis & input,
and community outreach. Per HUD Notice 2018 -106, released January 5, 2018,
the AFH deadline is being extended. The Cities within San Diego County will
complete the AFH as a region, with an anticipated new due date of October 2023.
The City (along with all San Diego County jurisdictions) may still need to update the
current (San Diego Regional) Analysis of Impediments in the meantime. Budgeted
funds may be used to select a consultant with those efforts.
74
Affordable Housing Acquisition
WC18C
DEVELOPMENT
1,383,841
0
0
1,383,841
On -going
On March 22, 2017, the EHA Board directed staff to develop a strategy for
SERVICES -
acquisition of units using the City's in -lieu fees (Affordable Housing Fund). Part of
PLANNING
this strategy includes appropriating the available fund balance in the In -Lieu Fees
fund the purposes of purchasing affordable housing within the City of Encinitas,
when it becomes available and it is the Cit 's desire to purchase.
75
Pacific Pines Maintenance
WC18D
DEVELOPMENT
21,739
9,578
0
12,161
On -going
In 2003, the EHA acquired 16 condo units at Pacific Pines to provide affordable
Schedule
SERVICES -
housing opportunities to low- income households. Since 2003, maintenance has
PLANNING
been completed on an as- needed basis. In 2016, a replacement study was done to
anticipate major needs over 20 years. Reserve funds are budgeted according to
the study.
76
Tech Infrastructure Replacement
WC18E
IT /GIS
336,889
0
0
336,889
Ongoing
This project includes the migration of end of life GIS web applications, security
software, disaster recovery software, end of life servers and infrastructure
management tools.
77
ADA/Section 504 Update of Self
WC18F
CM /RISK
75,000
0
0
75,000
Dec -19
Update of City's Self- Evaluation and Transition plan as mandated by Federal
Evaluation
Regulations
2018 -03 -28 Item 01 (Revised 3- 27 -18) 44 of 51
ATTACHMENT
FY 2017 -18 YTD Ca ital Im rovement Project Status Report Mid Year 2 "d Quarter)
Project Title
WP /CIP
No.
Responsible
Department
Project to Date
Budget as of
12/31/2017
Project to Date
Expenditures as of
12/31/2017
Transfers
or Returns
Remaining
Balance as of
12/31/2017
Anticipated
Completion
Date (Month -
Year)
Status
78
Joint Tech Feasibility Study on
CCE
WC18G
CM/
ENVIRONMENTAL
100,525
0
0
100,525
Jun -18
Contract and Cost share signed. Consultant initiating work.
79
Storm Capture and Reuse Study
W D17A
DEVELOPMENT
SERV - ENG
100,000
55,554
0
44,446
Complete
Dokken prepared a Preliminary Engineering Report studying stormwater capture at
Leucadia Roadside Park. The task is complete. Waiting to see if the City wants to
pursue and fund design and construction of a pro 'ect.
80
SHSP Grant -Dry Suits
W F18A
Fire
7,106
7,073
0
33
Jun -18
Dry suits purchased, waiting for grant reimbursement to close out project.
Category Total
9,423,0391
1,263,158
354,696
8,514,577
9,423,0391
1,263,158
354,696
8,514,577
2018 -03 -28 Item 01 (Revised 3- 27 -18) 45 of 51
ATTACHMENT
FY 2017 -18 YTD Ca ital Im rovement Project Status Report - Mid Year (2nd Quarter)
Anticipated
Project to Date
Project to Date
Remaining
Completion
WP /CIP
Responsible
Budget as of
Expenditures as of
Transfers
Balance as of
Date (Month -
Project Title
No.
Department
12/31/2017
12/31/2017
or Returns
12/31/2017
Year)
Status
FACILITY MAINTENANCE PROJECTS
(403
Fund)
78
Civic Center Improvements
CF16A
PW
1,605,000
110,339
0
1,494,661
Ongoing
HVAC controls replacement complete; fire sprinkler system replacement in design;
security upgrades in progress. FY 19 tasks include carpet replacement (anticipated
completion Summer 2018), exterior painting and parking lot rehab.
79
Fire Stations Improvements
CF16B
PW
254,000
65,825
0
188,175
Ongoing
Garage doors at Station 2 replaced Fall 2017. Station 1 being evaluated to
determine scope of repairs and /or rehab. Station 4 garage rehabilitation in design.
80
PW Facility Improvements
CF16D
PW
555,000
174,679
0
380,321
Ongoing
Roof replacement complete. Carpet replacement anticipated to be completed
Summer 2018. Additional FY18 and FY19 tasks include parking lot resurfacing,
completion of window replacements, cargo shed roof rehab and exterior painting.
81
ADA Facilities Compliance
CF16E
PW
60,000
0
0
60,000
Ongoing
Reserve funding for emergency ADA projects that are not in the City's current ADA
Transition Plan. Anticipate using some of the funds in FY 18 for a consultant study
to verify compliance with Transition plan and find any additional areas that need
addressing.
82
Library Improvements
CF16F
PW
167,000
63,291
0
103,709
Ongoing
FY18 and FY19 tasks include furniture and countertop replacement, parking lot
resurfacing and exterior painting.
83
Senior /Community Center Paint
CF16G
PARKS, REC AND
130,000
7,099
0
122,901
FY 2017/18
Replacement of deteriorated wall panels is complete in preparation for new carpet
and Carpet
CUL ARTS
and paint. The RFB has closed and award of contracts is scheduled for February
14, 2018. Carpet and paint is scheduled to be completed by March 6, 2018.
84
ADA Parking Lot Upgrades
CF18A
PARKS, REC AND
205,000
205,000
FY 2019/20
On September 11, 2013, the City adopted Resolution 2013 -41, the Transition and
CUL ARTS
Self Evaluation Plans Under the Americans with Disabilities Act (ADA) and Section
504 of the Rehabilitation Act of 1973, and directed staff to complete the funded CIP
projects as previously approved by the City Council at the June 12, 2013 meeting.
Item #20 of the Transition Plan identifies several City parking lots in need of
upgrades for compliance.
Engineering is working with a consultant on ADA design upgrades for the
Community /Senior Center parking lot in FY 2017/18. Construction is anticipated to
be complete in FY 2018/19.
Glen Park is scheduled for design in FY 2018/19 and the remaining park and
beach parking lots are scheduled for FY 2019/20.
85
Community Center LED Art
CF18B
PARKS, REC AND
20,000
20,000
FY 2017/18
The LED lighting system has been selected and will move forward upon completion
Gallery Lighting
CUL ARTS
of the Center paint and carpet in March 2018. The purchasing process is
anticipated to be completed by the end of March and installation will be completed
by the end of FY 2017/18.
Category Total
2,996,000
421,234
0
2,574,766
2,996,000
421,234
0
2,574,766
2018 -03 -28 Item 01 (Revised 3- 27 -18) 46 of 51
ATTACHMENT
FY 2017 -18 YTD Ca ital Im rovement Project Status Report - Mid Year (2nd Quarter)
Anticipated
Project to Date
Project to Date
Remaining
Completion
WP /CIP
Responsible
Budget as of
Expenditures as of
Transfers
Balance as of
Date (Month -
Project Title
No.
Department
12/31/2017
12/31/2017
or Returns
12/31/2017
Year)
Status
CONSULTANT SERVICES & STUDIES
WORK
PROJECTS)
86
ACOE Shoreline Protection
WB06A
CITY MANAGER -
1,420,951
1,171,984
0
248,967
Apr -19
Completed the EIR /EIS. Waiting funding from the 2018 Work plan to begin the
Study
COASTAL ZONE
Design Agreement & PMP.
87
SCOUP -Sand Compatibility
WB08C
CITY MANAGER -
962,331
527,721
0
434,610
Ongoing
Will begin to receive sand from the San Elijo Lagoon Restoration Project in
Opportunistic Use Program
COASTAL ZONE
February 2018. Dredging will begin on Monday, February 19 and continue for six
weeks at the Cardiff site. Phase 1 is expected to be completed in June 2018,
followed by the proceeding of Phase 2 in July 2018.
88
TMDL Compliance Program
WB11A
DEVELOPMENT
806,171
516,121
0
290,050
Ongoing
The Carlsbad Watershed Water Quality Improvement Program (WQIP) draft is
SERV -
complete and was approved by the Regional Water Quality Control Board in
STORMWATER
November 2016. Implementation of the water quality improvement strategies
defined in the WQIP and ongoing TMDL monitoring will be ongoing.
89
Beach Habitat Study
W B16A
CITY MANAGER -
150,000
9,983
0
140,017
Nov -18
Tierra Data completed a Baseline Biological Report. Next phase will be to develop
COASTAL ZONE
a scope of work for Spring and Fall 2018.
90
Enhancement of Native Habitats
W B16B
DEVELOPMENT
206,393
82,824
0
123,569
Oct -21
This a 5 year SEP project with the San Elijo Lagoon Conservancy.
in San Elijo Lagoon Ecological
SERV -
Reserve Project
STORMWATER
91
Coastal Storm Damage
WB16C
CITY MANAGER -
700,000
0
0
700,000
Ongoing
Congress has approved the Water Resource Development Act (WRDA) which
Reduction Project
COASTAL ZONE
places this project on a federal list appropriation list for future funding. Prior to
construction, the Corps is waiting on federal funds to begin the Design Agreement
and Pre- Construction and Engineering and Design (PED) phase.
92
GIS Basemap Updates and
WC01A
GIS
744,600
677,651
0
66,949
Ortho: Ongoing
Orthos - An ortho (i.e. aerial photo) project with a regional consortium is to be
Enhancements
Easements:
completed approximately every 2 -3 years. The current project being planned has a
TBD
tentative flight date of late February /early March 2017. In addition to orthophotos,
Encinitas, along with other regional partners, will acquire oblique imagery (bird's
eye view) which has many important and relevant uses for Fire, Code, and
Planning. Encinitas, a partner agency, has confirmed commitment of the 2017
project to the regional agency leading the effort (SANGIS) based on the funds
allocated to it in this CIP.
Current status: New imagery has been delivered to the City and is now available to
all staff. The oblique imagery and the new imagery are available through a variety
93
Open Space Mgmt. Plan
WC08K
DEVELOPMENT
74,499
64,424
0
10,075
On -going
This began as a component of the Multiple Habitat Conservation Program (MHCP)
SERVICES -
Subarea Plan. However, due to high costs relative to benefits, the City did not
PLANNING
pursue the OSMP, but instead developed the Encinitas Habitat Stewardship
Program. No future funding is requested for the OSMP. Of the $10,075
remaining, $576.40 is general fund money. The other $9,499.30 is the remaining
balance of a NCCP Planning grant from U.S. Fish and Wildlife Service.
2018 -03 -28 Item 01 (Revised 3- 27 -18) 47 of 51
ATTACHMENT
FY 2017 -18 YTD Ca ital Im rovement Project Status Report - Mid Year (2nd Quarter)
Anticipated
Project to Date
Project to Date
Remaining
Completion
WP /CIP
Responsible
Budget as of
Expenditures as of
Transfers
Balance as of
Date (Month -
Project Title
No.
Department
12/31/2017
12/31/2017
or Returns
12/31/2017
Year)
Status
CONSULTANT SERVICES & STUDIES
(WORK
PROJECTS) Continued
94
Citywide Flood and Channel
WC09D
DEVELOPMENT
425,000
177,174
0
247,827
TBD
City pursuing a citywide programmatic permit for ongoing maintenance activities of
Maintenance Permitting
SERV -ENG
stormwater and flood control systems. Phase 1 - Identification and validation of
Program
city -owned facilities has been completed. Coordination with Resource Agencies is
tanned for Phase 2.
95
Technology Replacement
WC10A
IT /GIS
2,039,587
1,703,066
0
336,521
Ongoing
This project is meant to replace end -of -life equipment and software /applications,
Project
including but not limited to: Server 2016 licenses, IT network infrastructure, Public
Works plotter, Microsoft Exchange email upgrade, Seamless Docs forms software,
Citywide records management project, and credit card readers.
96
Fees and Other Studies
WC10B
FINANCE
199,060
140,045
0
59,015
Fall 2018
Unfunded Pension Liability Study RFPs received. Need to update & review the
proposals before starting the study inspring 2018.
97
Citywide Landscape & Lighting
WC10C
DEVELOPMENT
200,000
59,724
0
140,276
On -Hold
Consultant prepared draft report of Preliminary Analysis of Assessments.
District Prop 218 Ballot
SERV - ENG
98
Encinitas Habitat Stewardship
WC11A
DEVELOPMENT
217,941
110,207
0
107,734
Summer 2018
An initial assessment report to prioritize properties/ projects for cleanup of City
Program (Early Multi- Habitat
SERVICES -
owned habitat property was presented to Council in September 2015. Council
Consery Plan Implementation)
PLANNING
directed Environmental Commission (EC) review. EC reviewed report on 1/14/16
and established a subcommittee for further review. The EC Subcommittee
presented their recommendations to the EC on 10/13/2016 which were accepted
by the EC for final consideration and recommendation to Council. This project to
stay open with remaining funds. Beginning in FY15/16, funds for the Stewardship
Program are recurring and included in the Development Services operating budget
($62,600). Development Services is working with Parks & Rec to present the
project to Council and to ultimately transition the project to Parks & Rec.
99
Governmental /Educational
WC12C
IT
1,849,068
495,152
0
1,353,916
Ongoing
This project includes audio visual and smart screen upgrades to public meeting
Access Project- Equipment
rooms at City Hall/Community Center, build -out of the City I -Net infrastructure,
Update
video library and camera and other misc. equipment replacement in the Audio
Visual Room and Council Chambers for broadcasting.
100
Safe Funding
WC13B
DEVELOPMENT
222,446
123,019
0
99,427
Ongoing
Master Project. The Traffic Operations Center was completed in Summer 2017.
SERV -ENG
101
Cityworks Server
WC14A
GIS
128,000
89,580
0
38,420
Summer 2018
Current Status: Cityworks Server Upgrade from 2014 service pack 5 to 2015.2.
This is planned as a vendor initiated and vendor performed upgrade leveraging
Azteca support services.
102
Housing Element Update
WC14B
DEVELOPMENT
1,234,436
1,171,308
63,128
June 2018
To make adequate provisions for the housing needs of all income levels, a
SERVICES -
jurisdiction must identify adequate sites with the appropriate zoning in place.
PLANNING
Where the element does not demonstrate appropriately zoned sites sufficient to
accommodate the regional housing need (RHNA) by income level, a program must
be included to identify sites that can be developed within the planning period. City
Council, with assistance from the Housing Element Task Force (Mayor Blakespear,
Deputy Mayor Kranz, Bruce Ehlers and Kurt Groseclose), is working to obtain a
state compliant housing element. At the January 10, 2018 joint meeting of the
City Council and the Housing Element Task Force (HETF) a total of 18 sites were
selected for further analysis and consideration.
2018 -03 -28 Item 01 (Revised 3- 27 -18) 48 of 51
ATTACHMENT
FY 2017 -18 YTD Ca ital Im rovement Project Status Report Mid Year 2 "d Quarter)
Anticipated
Project to Date
Project to Date
Remaining
Completion
WP /CIP
Responsible
Budget as of
Expenditures as of
Transfers
Balance as of
Date (Month -
Project Title
No.
Department
12/31/2017
12/31/2017
or Returns
12/31/2017
Year)
Status
103
Rail Corridor Vision
WC15A
DEVELOPMENT
557,927
243,747
0
314,180
February 2018
Caltrans Grant awarded ($175K) in March 2015. WSP USA, Inc. (formerly
SERVICES -
Parsons Brinckerhoff) is project consultant. Project related work was incorporated
PLANNING
into a consolidated study approach called the "Coastal Mobility and Livability
Study'. Additional funding of $34,200 was approved at first quarter of FY16/17.
Another $64,000 was approved in Feb. for work on the Verdi crossing and another
$232,227 was added for Quiet Zone analysis. Additional expenditures authorized
9/27/2017, within the existing budget (beyond scope of contract), in a not -to-
exceed amount of $10,000 to allow for consultant preparation and attendance at
additional meetings. Final draft to be presented to Council 2/14/2018 for approval.
2018 -03 -28 Item 01 (Revised 3- 27 -18) 49 of 51
ATTACHMENT
FY 2017 -18 YTD Ca ital Im rovement Project Status Report - Mid Year (2nd Quarter)
Anticipated
Project to Date
Project to Date
Remaining
Completion
WP /CIP
Responsible
Budget as of
Expenditures as of
Transfers
Balance as of
Date (Month -
Project Title
No.
Department
12/31/2017
12/31/2017
or Returns
12/31/2017
Year)
Status
CONSULTANT SERVICES & STUDIES
(WORK
PROJECTS) Continued
104
Active Transportation Plan
WC15B
DEVELOPMENT
86,400
22,289
0
64,111
April 2018
Contract awarded to KTU +A. Project related work was incorporated into a
SERVICES -
consolidated study approach called the "Coastal Mobility and Livability Study ".
PLANNING
Additional funding of $11,400 was approved at first quarter of FY16/17. Additional
expenditures authorized 9/27/2017, within the existing budget (beyond scope of
contract), in a not -to- exceed amount of $10,000 to allow for consultant preparation
and attendance at additional meetings. Working group and Council reviewing
second r in early 2018.
105
Coast Hwy 101 Business
WC15C
DEVELOPMENT
86,400
61,361
0
25,039
April 2018
An additional $25,000 was approved by Council on 7/13/16 to authorize the full
Districts Parking Study
SERVICES -
parking study with adopted resolution. Chen Ryan is project consultant. Project
(Comprehensive Parking Study)
PLANNING
related work was incorporated into a consolidated study approach called the
"Coastal Mobility and Livability Study ". Additional funding of $11,400 was
approved at first quarter of FY16/17. Additional expenditures authorized 9/27/2017,
within the existing budget (beyond scope of contract), in a not -to- exceed amount of
$3,600 to allow for consultant preparation and attendance at additional meetings.
Working group and Council reviewing second draft in early 2018.
106
Update Inclusionary Ordinance
WC15E
DEVELOPMENT
50,000
8,290
0
41,711
March 2018
Direction and funding was given in May 2014 for staff to update the City's
SERVICES -
Inclusionary Housing Ordinance to better address the need for affordable units
PLANNING
reserved in new development projects. Staff presented a draft ordinance to
Council in September 2015 at which time staff was directed to hold a workshop to
further vet the Inclusionary and Affordable Housing issue. The $50,000 was
originally allocated to cover consultant costs, which will largely include outside legal
counsel. Actual costs may vary depending upon the ultimate scale and scope of
the ordinance. A draft Ordinance will be presented to Council on 2/14/2018.
107
Alternative Fuel Study for City
WC15H
PW
41,925
39,928
(1,997)
0
Completed
Complete a comprehensive fleet study to ascertain the feasibility of converting the
Fleet
City's fleet to alternative fuels. Issue RFP and receive report. Council originally
appropriated $10k for the project, but actual project cost est. at $40k. Council
approved additional funding. Study completed.
108
Enterprise Workflow
WC16A
IT /GIS
542,753
318,701
0
224,052
Winter 2019
EnerGov Phase 2 — This phase will build upon the customer service improvements
Management (EnerGov)
and underlying core technology implemented in EnerGov Phase 1. Phase 2 will
expand EnerGov functionality, (to include permitting, inspections, and mobile) for
the following departments: Planning & Building, Code Enforcement, Fire
Prevention, Fire Operations, and Public Works Engineering. Additionally, Phase 2
will include new customer facing self - service features, such as electronic plan
submittal, online inspection scheduling, and real time project status. Current
project focus includes testing code enforcement (office) and code enforcement
mobile (iGEnforce). Finishing configuration for request management for use by
City Manager staff. Early stages of migrating Clean Water Annual inspections over
to the EG system, (office and mobile). Citizen Self Service (CSS) is also in process
of being configured (public facing). Caveat to functionality of phase 2
implementation is the dependency on departments' ability to dedicate resources to
this effort. Current Status: CSS is now live. Additional services will be offered
throughout 2018. Roy Sapau has formed a new implementation team IT will be
working with for additional functionality in the Development Services area.
2018 -03 -28 Item 01 (Revised 3- 27 -18) 50 of 51
ATTACHMENT
FY 2017 -18 YTD Ca ital Im rovement Project Status Report - Mid Year (2nd Quarter)
Anticipated
Project to Date
Project to Date
Remaining
Completion
WP /CIP
Responsible
Budget as of
Expenditures as of
Transfers
Balance as of
Date (Month -
Project Title
No.
Department
12/31/2017
12/31/2017
or Returns
12/31/2017
Year)
Status
CONSULTANT SERVICES & STUDIES
(WORK
PROJECTS) CONTINUED
109
Mobile Workforce
WC16C
IT /GIS
60,000
42,277
0
17,723
Summer 2020
This project consolidates mobile hardware (primarily Pads) and related peripherals
(i.e. cases, cords, printers, etc.) for all City departments. This will allow relevant
staff to access mobile applications applicable to their duties and related to one or
more of the City's business systems which include but are not limited to: enterprise
workflow management (EnerGov), work order /inspection management, and data
collection /updates on City -owned or maintained assets and infrastructure. Current
status: No new deployments have been made. New deployments will focus on
Building and Engineering once they begin their transition over to EnerGov.
110
Circulation Element of General
WC16D
DEVELOPMENT
310,000
0
0
310,000
TBD
Funding transferred here from Roadway Master Plan project (WC16B). The
Plan
SERVICES
Coastal Mobility and Livability Study will be used as a foundation for the
PLANNING
preparation of the Circulation Element Update of the General Plan. Upon
completion of the CMLS an RFP will be developed.
111
Facade Improvement Program
WC97F
CM
266,786
227,785
0
39,001 FY 17/18 In May 2017, Council amended the budget $66K to pay remaining outstanding
applications. In June, 2017, The Cardiff strip mall project received $15K grant. In
November 2017, Moonlight Marketplace received a $45K grant. One grant
remaining.
112
Cottonwood Creek Runoff Plan
WD02A
DEVELOPMENT
41,575
40,144
0
1,431
TBD
Grant (settlement) funded project awarded by the RWQCB to address water quality
SERV -ENG
issues associated with Cottonwood Creek. Remaining funding could be used for
education and outreach related to Prop 84 promects.
113
South Leucadia/Vulcan Ave
WD16A
DEVELOPMENT
357,239
224,617
0
132,622
Spring 2018
Design completion anticipated in Spring 2018. No funding has been established
Storm Drain Project
SERV - ENG
for construction.
114
La Costa Basin Permitting
W D16B
DEVELOPMENT
50,000
0
(50,000)
0
Close
As part of the FY 2016 -17 budget revise, this project was combined with the
SERV - ENG
Citywide Flood and Channel Maintenance Permitting Program project (WC09D).
115
Green Building Incentive
W F10A
DEVELOPMENT
44,000
20,200
0
23,800
On -going
The Green Building Incentive Program encourages "green" construction
Program
SERVICES -
techniques by providing funds to assist applicants that build "green." Projects that
PLANNING
propose and achieve certification through the Build It Green GreenPoint Rated
program for residential projects or the US Green Building Council's LEED program
for commercial projects would be provided up to $2,000 per application to assist
with costs of providing "green" building measures utilized to achieve certification.
The Council adopted an Environmental Policy on October 8, 2008 that included a
requirement to ensure green building practices in all public and private
development and funded the project beginning FY2010. The $20,000 annual
allocation for this project was incorporated into the operating budget during the two -
year cycle for FY15/16 & FY16/17. In FY17/18, that amount was reduced to
$10,000 per year. Any remaining funding in this project budget must stay in place
in order to cover applications that are already in process.
116
Pacific View Consultant Services
W F15A
CM /RISK MGT
100,000
70,538
0
29,462
On -going
A Right of Entry Agreement was executed in July 2016 (expires December 20,
2018) . The permit process is underway (entitlements) with Development Services
Dept.
5,683,632
Category Total
14,175,488 8,439,859 51,997
5,683,632
14,175,4881 8,439,859 (51,997)
5,683,632
Capital and Work Project Total 109,232,109 46,2025786 125,329 62,903,994
2018 -03 -28 Item 01 (Revised 3- 27 -18) 51 of 51