2022-04-26DocuSign Envelope ID: AE1 EBEE7-2C99-4AB6-B077-A79FFC8C6936
,L ENCINITAS RANCH GOLF AUTHORITY
REGULAR MEETING MINUTES
Encinitas City Hall
505 S. Vulcan Avenue, Encinitas, CA
Tuesday, April 26, 2022, at 4:30 p.m.
CALL TO ORDER/ROLL CALL
Chair Houk called the meeting to order at 4:36 p.m.
Directors Present: Chair Richard Houk, Directors Jill Bankston (City Engineer) and Travis
Karlen (Director of Parks and Recreation)
Absent: Vice Chair Cindy Jacob, Director Pamela Antil (City Manager)
Also Present: John McNair, JC Resorts; Teresa McBroome (City Director of
Finance/City Treasurer), Kathy Hollywood (Board Secretary), City of
Encinitas; Chris Calkins, Carltas; and Dick Stern, Encinitas Ranch
HOA
ORAL COMMUNICATION
There were no oral communications.
AGENDIZED BUSINESS ITEMS
1. Approval of the minutes of the February 22, 2022 Regular Meeting. Contact Person:
Board Secretary Kathy Hollywood
RECOMMENDED ACTION: Approve the minutes.
BOARD ACTION:
Karlen moved, Bankston seconded to approve the minutes as presented.
Motion carried. Ayes: Bankston, Houk, Karlen. Nays: None. Absent: Antil and
Jacob. Abstain: None.
2. Review of ERGA Financial Summary of Revenues, Expenditures, and Capital
Reserves for February 2022 and March 2022. Contact Person: JC Resorts, John
McNair
RECOMMENDED ACTION: Receive the report.
Mr. McNair reviewed the financial summaries for and responded to questions from
the Board.
The Board received the report.
DocuSign Envelope ID: AE1EBEE7-2C99-4AB6-8077-A79FFC8C6936
3. Extension of Contract with JC Resorts, Board Direction Regarding an Environmental
Assessment and Assignment of Final RFP. to Committee. Contact Person: Board
Member Karlen
Recommended Action: 1) Authorize the Chair to execute a second amendment to
the agreement between ERGA and JC Resorts, in conjunction with the City Attorney in
substantial form as contained in Attachment 1 of the agenda report to extend the
agreement for a period of six (6) months to December 31, 2022; 2) Provide direction
regarding an environmental assessment if needed with JC Resorts; and 3) Assign the
duties of final RFP review and release to the RFP Committee.
Director Karlen presented the agenda report and responded to questions from the
Board.
BOARD ACTION:
Karlen moved, Bankston seconded to: 1) authorize the Chair to execute a
second amendment to the agreement between ERGA and JC Resorts, in
conjunction with the City Attorney in substantial form as contained in
Attachment 1 of the agenda report to extend the agreement for a period of six
(6) months to December 31, 2022; 2) direction to not require an environmental
assessment; and 3) assign the duties of final RFP review and release to the
RFP Committee. Motion carried. Ayes: Bankston, Houk, Karlen. Nays: None.
Absent: Antil and Jacob. Abstain: None.
Item 6 was taken out of order and heard next on the agenda.
6. Proposed Encinitas Ranch Golf Authority FY 2022/23 Budget. Contact Person: JC
Resorts, John McNair
Recommended Action: ERGA Board of Directors approve the Fiscal Year 2022/23
Operating and Capital Budgets for the Encinitas Ranch Golf Authority.
Chris Calkins spoke regarding the proposed no increase to the current resident fees.
Mr. McNair reviewed the proposed FY 2022/23 budget including the proposed fees.
BOARD ACTION:
Bankston moved, Karlen seconded to approve the Fiscal Year 2022/23
Operating and Capital Budgets for the Encinitas Ranch Golf Authority
amended to increase the proposed resident rates by $3 for weekdays, Fridays
and weekends. Motion carried. Ayes: Bankston, Houk, Karlen. Nays: None.
Absent: Antil and Jacob. Abstain: None.
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DocuSign Envelope ID: AE1EBEE7-2C99-4AB6-B077-A79FFC8C6936
4. Encinitas Ranch Golf Course Amended Expenses Budget for Fiscal Year 2021-22.
Contact Person: JC Resorts, John McNair
Recommended Action: Approve the amended expenses budget for 2021-22.
Mr. McNair presented the agenda report and stated that the proposed amended
expenses budget for fiscal year 2021-22 is based on estimated expenses totaling
$4,649,889 compared to $4,426,748 in the original budget, totaling $223,141 in
additional expense.
BOARD ACTION:
Karlen moved, Bankston seconded to approve the amended expenses budget
for FY 2021-22. Motion carried. Ayes: Bankston, Houk, Karlen. Nays: None.
Absent: Antil and Jacob. Abstain: None.
5. Proposed 2021-2022 Adjusted Capital Budget. Contact Person: JC Resorts, John
McNair
Recommended Action: ERGA Board of Directors approve the removal of the carpet
replacement project from the 2021-2022 Capital Budget and replace that project with
the resurfacing and sealing of the parking lot. This will reduce project cost by $3,000,
bringing the total resurfacing and sealing project to $25,000. We are also asking for
approval to increase the front gate replacement project by $8,500, bringing the total cost
of the project to $23,500. Finally, we are requesting to add the clubhouse fence
replacement project between the clubhouse and the GOIfTec Building. The project will
cost $20,500 to complete.
Mr. McNair presented the agenda report.
BOARD ACTION:
Bankston moved, Karlen seconded to approve the following: 1) the removal
of the carpet replacement project from the 2021-2022 Capital Budget and
replace that project with the resurfacing and sealing of the parking lot. This will
reduce project cost by $3,000, bringing the total resurfacing and sealing
project to $25,000; 2) to increase the front gate replacement project by $8,500,
bringing the total cost of the project to $23,500; and 3) adding the clubhouse
fence replacement project between the clubhouse and the GolfTec Building for
a cost of $20,500 to complete. Motion carried. Ayes: Bankston, Houk, Karlen.
Nays: None. Absent: Antil and Jacob. Abstain: None.
6. Proposed Encinitas Ranch Golf Authority FY 2022/23 Budget. Contact Person: JC
Resorts, John McNair
Recommended Action: ERGA Board of Directors approve the Fiscal Year 2022/23
Operating and Capital Budgets for the Encinitas Ranch Golf Authority.
DocuSign Envelope ID: AE1EBEE7-2C99-4AB6-B077-A79FFC8C6936
This item was considered out of order, earlier on the agenda.
7. Report on incidents and accidents. Contact Person: JC Resorts, John McNair
RECOMMENDED ACTION: Receive the oral report.
Mr. McNair stated there were no incidents or accidents to report.
REPORTS FROM DIRECTORS AND/OR MANAGER REPORTS
Mr. McNair reviewed the draft marketing plan for the golf course.
ADJOURNMENT
Chair Houk adjourned the meeting at 6:20 p.m.
Kathy Hollywood, Board Secretary
DocuSigned by:
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Richard Houk, Chair
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