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Single Audit 2015 City of Encinitas Encinitas, California Single Audit and Independent Auditors’ Reports For the Year Ended June 30, 2015 City of Encinitas Table of Contents Page Report on Internal Control over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards ............................................... 1 Report on Compliance for Each Major Program and on Internal Control over Compliance and on the Schedule of Expenditures of Federal Awards required by OMB Circular A-133 ......................................................................... 3 Schedule of Expenditures of Federal Awards .......................................................................................... 7 Notes to the Schedule of Expenditures of Federal Awards ...................................................................... 8 Schedule of Findings and Questioned Costs ......................................................................................... 10 This page intentionally left blank. 6265 Greenwich Drive Suite 220 San Diego, California 92122 Phone: (858) 242-5100 Fax: (858) 242-5150 www.pm-llp.com REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENTAL AUDITING STANDARDS Independent Auditors’ Report To the Honorable Mayor and Members of City Council of the City of Encinitas Encinitas, California We have audited, in accordance with the auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards issued by the Comptroller General of the United States, the financial statements of the governmental activities, the business-type activities, each major fund, and the aggregate remaining fund information of the City of Encinitas, California (the “City”) as of and for the year ended June 30, 2015, and the related notes to the financial statements, which collectively comprise the City’s basic financial statements, and have issued our report thereon dated December 9, 2015. Internal Control over Financial Reporting In planning and performing our audit of the financial statements, we considered the City’s internal control over financial reporting (“internal control”) to determine the audit procedures that are appropriate in the circumstances for the purpose of expressing our opinion on the financial statements, but not for the purpose of expressing an opinion on the effectiveness of the City’s internal control. Accordingly, we do not express an opinion on the effectiveness of the City’s internal control. A deficiency in internal control exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct, misstatements on a timely basis. A material weakness is a deficiency, or a combination of deficiencies, in internal control, such that there is a reasonable possibility that a material misstatement of the entity’s financial statements will not be prevented, or detected and corrected on a timely basis. A significant deficiency is a deficiency, or a combination of deficiencies, in internal control that is less severe than a material weakness, yet important enough to merit attention by those charged with governance. Our consideration of internal control was for the limited purpose described in the first paragraph of this section and was not designed to identify all deficiencies in internal control that might be material weaknesses or significant deficiencies. Given these limitations, during our audit we did not identify any deficiencies in internal control that we consider to be material weaknesses. However, material weaknesses may exist that have not been identified. To the Honorable Mayor and Members of City Council of the City of Encinitas Encinitas, California Page 2 2 Compliance and Other Matters As part of obtaining reasonable assurance about whether the City's financial statements are free from material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit, and accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance or other matters that are required to be reported under Government Auditing Standards. Purpose of this Report The purpose of this report is solely to describe the scope of our testing of internal control and compliance and the results of that testing, and not to provide an opinion on the effectiveness of the entity’s internal control or on compliance. This report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the entity’s internal control and compliance. Accordingly, this communication is not suitable for any other purpose. San Diego, California December 9, 2015 6265 Greenwich Drive Suite 220 San Diego, California 92122 Phone: (858) 242-5100 Fax: (858) 242-5150 www.pm-llp.com REPORT ON COMPLIANCE FOR EACH MAJOR FEDERAL PROGRAM; ON INTERNAL CONTROL OVER COMPLIANCE AND ON THE SCHEDULE OF EXPENDITURES OF FEDERAL AWARDS REQUIRED BY OMB CIRCULAR A-133 Independent Auditor’s Report To the Honorable Mayor and Members of City Council of the City of Encinitas Encinitas, California Report on Compliance for Each Major Federal Program We have audited the City of Encinitas, California’s (the “City”) compliance with the types of compliance requirements described in the U.S. Office of Management and Budget (“OMB”) Circular A-133 Compliance Supplement that could have a direct and material effect on each of its major federal programs for the year ended June 30, 2015. The City’s major federal programs are identified in the summary of auditor’s results section of the accompanying Schedule of Findings and Questioned Costs. Management’s Responsibility Management is responsible for compliance with the requirements of laws, regulations, contracts, and grants applicable to its federal programs. Auditor’s Responsibility Our responsibility is to express an opinion on compliance for each of the City’s major federal programs based on our audit of the types of compliance requirements referred to above. We conducted our audit of compliance in accordance with auditing standards generally accepted in the United States of America; the standards applicable to financial audits contained in Government Auditing Standards, is-sued by the Comptroller General of the United States; and OMB Circular A-133, Audits of States, Local Governments, and Non-Profit Organizations. Those standards and OMB Circular A-133 require that we plan and perform the audit to obtain reasonable assurance about whether noncompliance with the types of compliance requirements referred to above that could have a direct and material effect on a major federal program occurred. An audit includes examining, on a test basis, evidence about the City’s compliance with those requirements and performing such other procedures as we considered necessary in the circumstances. We believe that our audit provides a reasonable basis for our opinion on compliance for each major federal program. However, our audit does not provide a legal determination of the City’s compliance. Opinion on Each Major Federal Program In our opinion, the City complied, in all material respects, with the types of compliance requirements referred to above that could have a direct and material effect on each of its major federal programs for the year ended June 30, 2015. To the Honorable Mayor and Members of City Council of the City of Encinitas Encinitas, California Page 2 4 Report on Internal Control Over Compliance Management of the City is responsible for establishing and maintaining effective internal control over compliance with the types of compliance requirements referred to above. In planning and performing our audit of compliance, we considered the City’s internal control over compliance with the types of requirements that could have a direct and material effect on each major federal program to determine the auditing procedures that are appropriate in the circumstances for the purpose of expressing an opinion on compliance for each major federal program and to test and report on internal control over compliance in accordance with OMB Circular A-133, but not for the purpose of expressing an opinion on the effectiveness of internal control over compliance. Accordingly, we do not express an opinion on the effectiveness of the City’s internal control over compliance. A deficiency in internal control over compliance exists when the design or operation of a control over compliance does not allow management or employees, in the normal course of performing their assigned functions, to prevent, or detect and correct, noncompliance with a type of compliance requirement of a federal program on a timely basis. A material weakness in internal control over compliance is a deficiency, or combination of deficiencies, in internal control over compliance, such that there is a reasonable possibility that material noncompliance with a type of compliance requirement of a federal program will not be prevented, or detected and corrected, on a timely basis. A significant deficiency in internal control over compliance is a deficiency, or a combination of deficiencies, in internal control over compliance with a type of compliance requirement of a federal program that is less severe than a material weakness in internal control over compliance, yet important enough to merit attention by those charged with governance. Our consideration of internal control over compliance was for the limited purpose described in the first paragraph of this section and was not designed to identify all deficiencies in internal control over compliance that might be material weaknesses or significant deficiencies. We did not identify any deficiencies in internal control over compliance that we consider to be material weaknesses. However, material weaknesses may exist that have not been identified. Schedule of Expenditures of Federal Awards We have audited the financial statements of the governmental activities, the business-type activities, each major fund, and the aggregate remaining fund information of the City as of and for the year ended June 30, 2015, and have issued our report thereon dated December 9, 2015 which contained an unmodified opinion on those financial statements. Our audit was performed for the purpose of forming our opinions on the financial statements that collectively comprise the City’s basic financial statements. The accompanying Schedule of Expenditures of Federal Awards is presented for purposes of additional analysis as required by OMB Circular A-133 and is not a required part of the financial statements. Such information is the responsibility of management and was derived from and relates directly to the underlying accounting and other records used to prepare the basic financial statements. The information has been subjected to the auditing procedures applied in the audit of the financial statements and certain other procedures, including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the basic financial statements or to the basic financial statements themselves, and other additional procedures in accordance with auditing standards generally accepted in the United States of America. In our opinion, the Schedule of Expenditure of Federal Awards is fairly stated in all material respects in relation to the basic financial statements as a whole. To the Honorable Mayor and Members of City Council of the City of Encinitas Encinitas, California Page 3 5 Purpose of this Report The purpose of this report on internal control over compliance is solely to describe the scope of our testing of internal control over compliance and the results of that testing based on the requirements of OMB Circular A- 133. Accordingly, this report is not suitable for any other purpose. San Diego, California December 9, 2015 6 This page intentionally left blank City of Encinitas Schedule of Expenditures of Federal Awards For the Year Ended June 30, 2015 See accompanying Notes to the Schedule of Expenditures of Federal Awards. 7 Federal Grant CFDA Identification Federal Number Number Expenditures U.S. Department of Housing and Urban Development Direct Programs: Community Development Block Grant 14.218 B-13-MC-06-0674 254,647$ Section 8 Housing Choice Vouchers 14.871 CA16-VISS-001 1,214,437 HOME Investment Partnerships Program 14.239 M-09-UC-06-0534 34,360 Total U.S. Housing and Urban Development 1,503,444 U.S. Department of Health and Human Services Title III - C1 Congregate Meals 93.045 533651 44,358 Title III - B Transportation 93.044 533651 16,500 Title III - NSIP C1 Incentive 93.053 533651 7,315 Total U.S. Department of Health and Human Services 68,173 U.S. Department of Justice Passed through the City of San Diego: Justice Assistance Grant Program 16.738 2012-DJ-BX-0836 11,913 Total U.S. Department of Justice 11,913 U.S. Department of Homeland Security 2013 State Homeland Security Grant 97.067 2013-00110 11,411 Total U.S. Department of Homeland Security 11,411 U.S. Department of Transportation Passed through the California Department of Transportation Highway Planning and Construction: Safe Routes to Schools 20.205 SRTSL-5446(016)70,930 Interchange Maintenance Discretionary 20.205 IMD-5446(015)2,439 Highway Safety Impprovement Program 20.205 HSIP-5446(018-020)260,677 Subtotal Highway Planning and Construction 334,046 Railroad Safety 20.301 HSR-7500(105)71,154 Total U.S. Department of Transportation 405,200 Total Expenditures of Federal Awards 2,000,141$ Federal Grantor/Pass - Through Grantor/Program Title Passed through the County of San Diego Department of Housing and Community Development: Passed through the County of San Diego Health and Human Services Agency: Passed through the County of San Diego Office of Emergency Services: City of Encinitas Notes to the Schedule of Expenditures of Federal Awards For the Year Ended June 30, 2015 8 Note 1 – Reporting Entity The City of Encinitas (the City) was incorporated on October 1, 1986, pursuant to an election approving the San Dieguito Reorganization Plan, which consisted primarily of the detachment of territory from the Cardiff area and the annexation of the same territory to the City of Solana Beach. The reporting entity of the City includes the accounts of the City, as the primary government, and the following blended component units: the Encinitas Housing Authority (the EHA), the Encinitas Public Financing Authority (the EPFA), and the San Dieguito Water District (SDWD). The EHA was formed on January 26, 1994, under the laws of the State of California to provide housing assistance to citizens of the City. The EPFA was formed on November 6, 1991, by the City and SDWD as a Joint Powers Authority under the laws of the State of California to purchase, finance, and lease certain real property to the members. The member agencies are the City and the SDWD. SDWD was formed in 1922 under the laws of the State of California to supply water services to the central western portion of San Diego County. Certain management, maintenance, and operating functions are the responsibility of the City, which bills periodically for these services. The criteria used in determining the scope of the reporting entity are based on the provisions of Governmental Accounting Standards Board (GASB) Statement No 14, The Financial Reporting Entity, as amended by GASB Statement No. 61, The Financial Reporting Entity - Omnibus –An Amendment of GASB Statements No. 14 and No. 34. The City is the primary governmental unit. Component units are financially accountable to the City. Financial accountability exists if the primary government appoints a voting majority of the entity's governing body and (1) it is able to impose its will on that organization or (2) there is potential for the organization to provide financial benefit, or impose financial burdens on the primary government. The component units have been accounted for as "blended" component units of the City. Despite being legally separate, these entities are so intertwined with the City that they are, in substance, part of the City's operations. Accordingly, the balances and transactions of these component units are reported within the funds of the City. SDWD is reported as an enterprise fund of the City. The following specific criteria were used in determining the status of these component units:  Members of the City Council also act as the governing body of the EHA, the EPFA, and SDWD.  The City, the EHA, the EPFA, and SDWD are financially interdependent.  The EHA, the EPFA, and SDWD are managed, at least in part, by employees of the City, who provide various support functions including financial reporting and investment decisions. Separate financial statements for SDWD are available at the City's administrative office. Separate financial statements are not required or prepared for the EHA and the EPFA. City of Encinitas Notes to the Schedule of Expenditures of Federal Awards (Continued) For the Year Ended June 30, 2015 9 Note 2 – Summary of Significant Accounting Policies Basis of Accounting The activity of the City’s federal award programs are recorded within the special revenue funds of the City. The City utilizes the modified accrual basis of accounting for the special revenue funds as described in Note (1) to the City’s basic financial statements. Accordingly, the accompanying Schedule of Expenditures of Federal Awards is presented using the modified accrual basis of accounting. Schedule of Expenditures of Federal Awards The accompanying Schedule of Expenditures of Federal Awards presents the activity of all federal awards programs of the City of Encinitas, California (City) and, therefore, does not present the financial position or results of operations of the City. The City’s reporting entity is defined in Note (1) to the City’s basic financial statements. Catalog of Federal Domestic Assistance (CFDA) Numbers The CFDA numbers included in the accompanying SEFA were determined on the program name, review of grant contract information, and the Office of Management and Budget’s Catalog of Federal Domestic Assistance. City of Encinitas Schedule of Findings and Questioned Costs For the Year Ended June 30, 2015 10 Section I – Summary of Auditor’s Results Financial Statements Types of auditors’ report issued: Unmodified Internal control over financial reporting:  Material weakness(es) identified? No  Significant deficiency(ies) identified? None Reported Noncompliance material to financial statements noted? No Federal Awards Internal control over major programs:  Material weakness(es) identified? No  Significant deficiency(ies) identified? None Reported Type of auditor’s report issued on compliance for major programs Unmodified Any audit findings disclosed that are required to be reported in Accordance with section 510(a) of OMB Circular A-133 No Identification of major programs: CFDA Number(s) Name of Federal Program or Cluster Expenditures 14.871 Section 8 Housing Choice Vouchers 1,214,437$ 20.205 Highway Planning and Construction 334,046 Total Expenditures of All Major Federal Programs 1,548,483$ Total Expenditures of Federal Awards 2,000,141$ Percentage of Total Expenditures of Federal Awards 77.42% Dollar threshold used to distinguish between type A and type B program $300,000 Auditee qualified as low-risk auditee under section 530 of OMB Circular A-133? Yes City of Encinitas Schedule of Findings and Questioned Costs (Continued) For the Year Ended June 30, 2015 11 Section II – Financial Statement Findings No financial statements findings were noted. Section III – Federal Award Findings A. Current Year Findings and Questioned Costs – Major Federal Award Program Audit No findings or questioned costs were noted on the City’s major programs for the year ended June 30, 2015. B. Prior Year Findings and Questioned Costs – Major Federal Award Program Audit No findings or questioned costs were noted on the City’s major programs for the year ended June 30, 2014.