2018-03-28 Item 01 FY 17-18 Mid Year Budget Report - Revised
MEETING DATE: March 28, 2018 continued from March 21, 2018 (AMENDED REPORT)
PREPARED BY: Tom Gallup, Finance
Manager
DEPT. DIRECTOR: Teresa S. McBroome
DEPARTMENT: Finance CITY MANAGER: Karen P. Brust
SUBJECT:
Fiscal Year 2017-18 Mid-Year Budget Status Report and Proposed Budget Amendments and
Personnel Changes
RECOMMENDED ACTION:
Staff recommends that City Council take the following actions:
1. Receive and file the Fiscal Year 2017-18 Mid-Year Budget Status Report; and
2. Adopt Resolution No. 2018-32 titled “A Resolution of the City Council of the City of
Encinitas Amending the Fiscal Year 2017-18 Budget” (Attachment 1); and
3. Adopt Resolution No. 2018-33 titled “A Resolution of the City Council of the City of
Encinitas Approving Personnel Changes in the City Manager, Development Services,
Finance and Fire Departments and Adopting the Updated Pay Range and Title
Schedules Reflecting the Personnel Changes” (Attachment 2)
STRATEGIC PLAN:
This agenda item falls within the Organizational Efficiency and Effectiveness focus area of the
Strategic Plan by maintaining the City’s financial health.
FISCAL CONSIDERATIONS:
The Finance Department has completed the mid-year review of the FY 2017-18 budget, which
includes recommendations for budget appropriations and budget transfers for Council
consideration. Management staff is also proposing personnel changes in the City Manager,
Development Services, Finance and Fire Departments. Proposed mid-year budget
amendments for all funds will increase estimated revenues by $600,586 and increase
budgeted expenditures by $2,154,771 $2,250,496, resulting in a net decrease of $1,554,185
$1,649,910 to available fund balance for all funds.
2018-03-28 Item 01 (Revised 3-27-18)1 of 51
The impact of all proposed General Fund budget amendments is an increase of $533,384 in
estimated revenue and an increase of $422,063 $437,788 in budgeted expenditures.
Attachment 3 provides detailed descriptions of these proposed operating budget amendments.
Proposed mid-year fund-transfer amendments total $780,065$860,065. The General Fund
impact is an increase in operating transfers-out of the General Fund to the Capital Improvement
Funds (401/402) of $728,931$808,931. Attachment 4 provides detailed descriptions of these
proposed amendments to transfers. The fiscal impact to the General Fund from proposed
budget amendments and transfers is a net decrease of $617,610 $713,335 to the available fund
balance, as shown on Table 1 below.
Included with these amendments are proposed staffing changes. The total annual fiscal impact
of the changes is $357,719$254,408. The net fiscal impact of proposed personnel changes
across four departments is an increase of approximately $32,944 to the FY 2017-18 operating
budget. Much of the additional personnel cost from the proposed changes can be absorbed in
the current FY 2017-18 operating budget due to savings from staffing vacancies, reorganization,
retirements and previously vacant positions budgeted at higher pay rates than the newly hired
employees’ current rates. The net impact to the City’s total number of Full Time Equivalent
(FTE) staff positions is an increase of 1.10 FTE. Those personnel changes requiring a budget
amendment are identified in Attachment 3. A detailed summary of these personnel changes and
fiscal impact may be found in Attachment 5.
A summary of previous Council budget actions and available fund balance is included as
Attachment 6. The available fund balance in the General Fund is $6,956,129, which includes
all previous FY 2017-18 General Fund budget amendments approved by the City Council since
the adoption of the FY 2017-18 budget, through March 14, 2018. This amount does not include
the proposed amendments under consideration. Approval of both the mid-year operating
budget amendments and fund transfer amendments will decrease the General Fund available
fund balance by $617,610$713,335 to $6,338,519$6,242,794.
Table 1 below summarizes the current budget (as of December 31, 2017) and the mid-year
budget revisions to projected year-end fund balance (as reflected in Schedule A – Revised
Budget Summary Mid-Year FY 2017-18 in Attachment 7).
Table 1
Current
Budget
(as of 12/31/17)
Mid-Year
Revisions
Adjusted
Budget
Current
Budget
(as of 12/31/17)
Mid-Year
Revisions
Adjusted
Budget
Beginning Fund Balance (7/1/17)25,651,592$ - 25,651,592$ 57,412,286$ 57,412,286$
Revenues 71,002,602 533,384 71,535,986 95,520,037 600,586 96,120,623
Expenditures (64,092,301) (437,788) (64,530,089) (84,086,541) (2,170,496) (86,257,037)
Transfers-In 3,393,061 - 3,393,061 26,277,036 860,065 27,137,101
Transfers-Out (11,623,806) (808,931) (12,432,737) (40,888,058) (860,065) (41,748,123)
Ending Projected Fund Balance 24,331,148$ (713,335)$ 23,617,813$ 54,234,760$ (1,569,910)$ 52,664,850$
General Fund
FY 2017-18 Mid-Year Budget Summary
All Funds
2018-03-28 Item 01 (Revised 3-27-18)2 of 51
BACKGROUND:
On June 28, 2017, the City Council adopted Resolution 2017-51, approving the FY 2017-18
Operating Budget and Capital Improvement Program (CIP) appropriations.
On November 29, 2017, the City Council received the Report on the Financial Results for Fiscal
Year 2016-17 and adopted the ending fund balances for FY 2016-17 as beginning fund
balances for FY 2017-18. Beginning fund balance in the General Fund for FY 2017-18 was
$25,651,592, with $10,987,099 unrestricted and available for appropriation after reserve
requirements were met, as shown in Attachment 6.
The unrestricted General Fund balance was projected to be drawn down $1,189,960 for
planned capital projects, leaving $9,797,139 available for City Council appropriation at the
beginning of FY 2017-18.
On December 20, 2017, the City Council received the FY 2017-18 First Quarter Budget Status
Report and adopted Resolution 2017-113 amending the FY 2017-18 Operating Budget,
resulting in an available fund balance of $8,175,678.
Through March 14, 2018, the City Council has approved additional off-cycle amendments to the
FY 2017-18 General Fund budget that have increased capital project budgets by $696,027 and
increased operating budgets by $523,522, resulting in an available fund balance of $6,956,129.
These previously approved budget amendments are listed in Attachment 6. Adopting the
proposed mid-year budget amendments of $617,610 $713,335 will reduce available fund
balance in the General Fund for a fiscal year-to-date total of $6,338,519$6,242,794.
ANALYSIS:
Each year after the mid-point of the fiscal year, staff presents a report to City Council describing
the status of the budget and the related revenue estimates. Staff also presents proposed
amendments and transfers to the budget necessary to complete the fiscal year within budget.
After the first six months of FY 2017-18, the budget remains balanced.
Actual revenues are expected to exceed estimates by year-end, while budgeted expenditures
are anticipated to be less than budget. Schedule A – Revised Budget Summary Mid-Year FY
2017-18 (Attachment 7) provides the adjusted budget summary for all city funds for the current
fiscal year. Proposed amendments are indicated in bold font. Schedule C – Detail of General
Fund Revenue, Expenditures and Transfers (Attachment 8) presents a summary of budget
versus actuals for General Fund operating revenues, expenditures and transfers.
2018-03-28 Item 01 (Revised 3-27-18)3 of 51
General Fund Revenues
Table 2 below provides General Fund revenue totals by adopted budget, amended budget,
year-to-date (YTD) actual and proposed mid-year revised projections.
Table 2
General Fund revenues through the first six months of FY 2017-18 are $27,089,924 which is
38% of the total estimated revenue for the fiscal year. Approximately 86% of the City’s General
Fund revenue budget is derived from taxes and, in a typical year, a higher percentage of tax
revenue is received in the second half of the fiscal year than in the first half. The City of
Encinitas receives the majority of its property tax revenue in December, January, April and May.
Sales tax revenue is also generally higher in the second half of the fiscal year due to relatively
larger receipts from sales during the holiday season (the City receives and records November
and December sales tax revenue advance in January and February). Retail sales this holiday
season were relatively strong and point of sale tax receipts for October through December 2017
were 5.1% higher than during the same period in 2016.
Most of the revenue from franchise taxes is also collected in the second half of the fiscal year.
Additionally, revenue collected in the charges for services category is relatively higher in the first
six months due to recreation fees collected from a greater number of programs offered during
the summer months. Intergovernmental revenue is lower than anticipated at mid-year since the
cities of Del Mar and Solana Beach were invoiced for services in February for the first half of the
fiscal year under the cooperative fire management services agreement.
Description
Adopted
Budget
2017-18
Amended
Budget
2017-18
YTD Actual
2017-18
Percent
Realized
2017-18
Budget with
Proposed
Amendments
2017-18
Property Tax 43,192,718$ 43,192,718$ 15,107,361$ 35% 43,192,718
Documentary Transfer Tax 550,000 550,000 226,264 41%550,000
Sales Tax 13,263,424 13,263,424 4,694,021 35% 13,263,424
Transient Occupancy Tax 1,688,000 1,688,000 1,025,628 61% 1,688,000
Franchise Tax 2,277,500 2,277,500 541,657 24% 2,277,500
Licenses, Fees and Permits 246,000 246,000 120,368 49%246,000
Intergovernmental Revenue 530,346 619,140 159,194 26%619,140
Charges for Services 7,006,469 7,060,969 3,778,141 54% 7,070,769
Fines and Penalties 746,653 746,653 311,226 42%746,653
Use of Money and Property 751,003 751,003 713,811 95%738,203
Other Revenue 600,200 607,195 412,254 68% 1,143,579
Revenue Total 70,852,313$ 71,002,602$ 27,089,924$ 38% 71,535,986$
General Fund Revenue Summary (December 31, 2017)
2018-03-28 Item 01 (Revised 3-27-18)4 of 51
Current fiscal year revenue is $1,710,346 greater than for the first six months of FY 2016-17.
Table 3 below identifies the variances per category:
Table 3
Through the first six months of FY 2017-18, total tax revenue of $21,594,931 is up 6.7% over
the same period in the prior fiscal year. At mid-year, property tax revenue is $15,107,361 which
is 5.3% ahead of last year’s property tax revenue collected, while sales tax revenue is
$4,694,021, which is 11.9% more than last year’s total at this point in time, with the strongest
year-to-date performance in the auto sales, food and drug, and restaurant sales categories.
Transient Occupancy Tax (TOT) collections through six months total $1,025,628 which is 11.1%
greater than last year’s total at mid-year.
Revenues from charges for services total $3,778,141, an increase of 1.2% from the first six
months of FY 2016-17. The City has experienced modest growth in revenues from planning,
building, engineering and fire prevention fees from a slight increase in development activity.
Revenue collected in the Fines and Penalties category for the first six months of the current
fiscal year is slightly less than last fiscal year due to lower revenue from the City’s share of fines
imposed by the San Diego Superior Court for vehicle code violations and red light camera fines
resulting from fewer citations issued this Fiscal Year compared with the last Fiscal Year.
The Use of Money and Property category is higher due to an adjustment to investment income
to adjust the market value from the previous fiscal year in accordance with proper accounting
standards. Other Revenue is also higher due to greater instances of cost recovery for damage
to City property through first six months of this fiscal year compared with the same period in FY
2016-17.
Description
YTD Actual
2016-17
YTD Actual
2017-18 Variance
Property Tax 14,341,734$ 15,107,361$ 765,627$
Documentary Transfer Tax 223,293 226,264 2,971
Sales Tax 4,195,267 4,694,021 498,754
Transient Occupancy Tax 922,775 1,025,628 102,853
Franchise Tax 558,228 541,657 (16,571)
Licenses, Fees and Permits 132,012 120,368 (11,645)
Intergovernmental Revenue 145,757 159,194 13,437
Charges for Services 3,731,635 3,778,141 46,506
Fines and Penalties 366,881 311,226 (55,654)
Use of Money and Property 483,861 713,811 229,951
Other Revenue 278,135 412,254 134,119
Revenue Total 25,379,578$ 27,089,924$ 1,710,346$
General Fund Revenue Summary (December 31, 2017)
2018-03-28 Item 01 (Revised 3-27-18)5 of 51
General Fund Expenditures
Mid-year General Fund expenditures amount to $28,173,738, or 44% of the budget, as shown in
Table 4 below.
Table 4
At mid-year, expenditures in the personnel category are projected to be within budget at fiscal
year-end. The percentage of personnel expenditures is slightly higher than 50% at mid-year
due to retiree health and Other Post-Employment Benefits (OPEB) payments that are made
entirely as a one-time payment in the first quarter, in addition to a lump sum payment made to
CalPERS to reduce the City’s unfunded pension liability. Also, there were higher than
anticipated overtime expenditures resulting from a large number of firefighter deployments on
strike teams to wildfires within the state in the first and second quarters. These expenditures
are fully reimbursable by the State of California and federal government and staff is requesting
an adjustment to both revenues and expenditures at mid-year.
The materials and supplies category is under budget for the current fiscal year. This is due to
lower than anticipated expenditures during the first six months for the following:
• Marine safety and recreation program supplies that will be purchased in the fourth
quarter, prior to the start of the summer season
• Park maintenance supplies required for spring maintenance that will be purchased in the
third quarter
• Street repair and maintenance supplies
• Beach and trail maintenance supplies
• Fuel, resulting from lower than anticipated prices and the addition of hybrid or electric
vehicles to the City fleet
• Firefighter and lifeguard uniforms and personal protective equipment, which are
purchased in the fourth quarter
• Postage, the bulk of which is incurred in the spring with the recreation guide mailing
The contracts and services category is under budget for the current fiscal year due to fewer
payments than budgeted for law enforcement services occurring during the first six months of
the fiscal year. As of mid-year, this contract was 33% expended with four of twelve monthly
payments having been made. Monthly payments total approximately $1.2 million. Also,
approximately $430,000 in administrative fees assessed by the County of San Diego for
property tax collection are scheduled to be paid in the second half of the fiscal year.
Description
Adopted
Budget
2017-18
Amended
Budget
2017-18
YTD Actual
2017-18
Percent
Realized
2017-18
Budget with
Proposed
Amendments
2017-18
Personnel 32,026,881$ 32,587,434$ 16,712,867$ 51% 32,934,248$
Materials & Supplies 1,404,631 1,419,731 565,674 40% 1,466,106
Contracts & Services 28,484,418 29,306,330 10,569,405 36% 29,341,169
Internal Cost Allocation 431,013 431,013 215,507 50%431,013
Capital Outlay 125,845 218,818 110,286 50%228,578
Debt/Finance 128,975 128,975 - 0%128,975
Expenditure Total 62,601,763$ 64,092,301$ 28,173,738$ 44% 64,530,089$
General Fund Expenditures Summary by Category (December 31, 2017)
2018-03-28 Item 01 (Revised 3-27-18)6 of 51
Table 5 below shows the variances for each General Fund expenditure category compared with
YTD expenditures at mid-year for FY 2016-17.
Table 5
General Fund expenditures (excluding transfers out and capital contributions) through the first
six months of FY 2017-18 are $724,257 higher than the same period in FY 2016-17. This
overall variance is primarily the result of increased expenditures of $1.2 million in the personnel
category and lower than anticipated expenditures in contracts and services category. Although
year-to-date expenditures are higher than last fiscal year, all categories are projected to be
within budget for the current fiscal year.
The variance in personnel expenditures is due to budgeted salary increases for employees
approved by the City Council and identified in the executed Memorandum of Understanding
(MOU) with the Service Employees International Union (SEIU), and in a separate resolution for
unrepresented employees; an increase in Other Post-Employment Benefits (OPEB) cost; and
expenditures for positions that were vacant during the first six months of FY 2016-17, but are
currently filled.
Additionally, personnel expenditures for firefighter strike team deployments were slightly higher
than last fiscal year. Strike teams were deployed to 24 fires throughout the state during the first
half of the fiscal year. The City is reimbursed by the State of California and federal government
in some cases for the costs associated with these deployments. Staff is requesting a budget
amendment for these additional personnel expenditures, as well as the offsetting revenue from
reimbursements. Although year-to-date personnel expenditures are higher than last fiscal year,
this category is expected to be within budget for the current fiscal year.
The variance in the contracts and services category is primarily the result of a difference in the
timing of payments made for Sheriff’s contract law enforcement services. Four payments were
recorded in the first six months of this fiscal year compared with five payments recorded in the
same period of FY 2016-17, resulting in a difference of approximately $350,000. Also
contributing to the overall variance in the contracts and services category were approximately
$184,000 in budgeted election costs expensed last fiscal year, but not this year. This category
is under budget at mid-year and is projected to be within budget by the end of the year.
Description
YTD Actual
2016-17
YTD Actual
2017-18 Variance
Personnel 15,547,734$ 16,712,867$ 1,165,133$
Materials & Supplies 437,129 565,674 128,545
Contracts & Services 11,219,085 10,569,405 (649,680)
Internal Cost Allocation 226,327 215,507 (10,821)
Capital Outlay 19,207 110,286 91,080
Debt/Finance - - -
Expenditure Total 27,449,481$ 28,173,738$ 724,257$
General Fund YTD Expenditures - Variance by Category (Through December 31, 2017)
2018-03-28 Item 01 (Revised 3-27-18)7 of 51
General Fund Transfers
Transfers involve moving budgeted appropriations between funds. Transfers-Out of the
General Fund consist of operating transfers, transfers for debt service payments and transfer to
fund capital projects. Table 6 below provides a summary of proposed mid-year transfers. Staff
is proposing an increase of $728,931 $808,931 in transfers out of the General Fund to the
Capital Improvement Funds (401/402), which is also reflected in the Revised Projection in Table
6 below and in Table 8 to follow.
Table 6
Proposed Operating Budget Amendments (Attachment 3)
Detailed explanations for each proposed budget amendment (arranged by Department, Division
and Fund) are included in Attachment 3.
Table 7 below provides a summary of all the proposed operating budget amendments by fund,
with additional detail provided in Attachment 3:
Table 7
Description
Adopted
Budget
2017-18
Amended
Budget
2017-18
YTD Actual
2017-18
Percent
Realized
2017-18
Revised
Projections
2017-18
Transfers In 1,214,191$ 3,393,061$ 832,360$ 25% 3,393,061$
Transfers Out (10,654,702) (11,623,806) (8,259,428) 71% (12,432,737)
General Fund Transfers Total (9,440,511)$ (8,230,745)$ (7,427,068)$ 90% (9,039,676)$
General Fund Transfers Summary (December 31, 2017)
Description
Revenue
Increase
(Decrease)
Expenditure
Increase
(Decrease)
Fund Balance
Increase
(Decrease)
General Fund (101)533,384$ 437,788$ 95,596$
Coastal Zone Management Fund (212)- 2,915 (2,915)
Community Development Block Grant Fund (222)(25,807) (25,807)-
Federal Justice Assistance Grant Fund (228)(10,000) (10,000)-
Restricted Donations & Contributions Fund (229)21,000 26,000 (5,000)
Capital Improvement Funds (401/402)51,134 792,200 (741,066)
CSD Operations Fund (511)- 195,194 (195,194)
ESD Operations Fund (521)- 17,045 (17,045)
Section 8 Housing Administration Fund (551)6,000 6,000 -
Section 8 Housing Assistance Program Fund (552)24,875 8,000 16,875
Self Insurance Fund (601)- 400,000 (400,000)
Equipment Replacement Program Fund (621)- 401,161 (401,161)
Operating Budget Amendment Total 600,586$ 2,250,496$ (1,649,910)$
Mid-Year Operating Budget Amendment Summary
2018-03-28 Item 01 (Revised 3-27-18)8 of 51
Proposed Adjustments to Transfers between Funds (Attachment 4)
In addition to the mid-year appropriations, several budget transfers have been identified which
require City Council approval. The transfers are summarized below in Table 8 and detailed in
Attachment 4:
Table 8
Proposed Personnel Changes (Attachment 5)
One of the eight Focus Areas within the City Council’s Strategic Plan created in 2013 is
Organizational Effectiveness and Efficiency, with a purpose to exhibit leadership that embraces
community outreach and delivers efficient and effective services. One of the goals under this
focus area is to maximize use of resources through appropriate staffing levels, employee career
development and training, retention strategies and flexible deployment, such as cross training.
On March 29, 2017, Council approved a reorganization and personnel changes that resulted in
a net reduction of 2.25 FTEs (Resolution 2017-25). Staff is proposing some additional
refinements that will improve efficiency. The net impact is an increase of 1.1 FTEs in the
Environmental Services Division of the City Manager’s Office. These proposed changes are
explained below by department. The estimated increased annual personnel cost is $357,719
$254,408, which includes salaries and benefits. However, the current year fiscal impact is
$32,944 since the recent reorganization and vacancies has produced savings in these
departments. These additional personnel costs will also be included in the FY 2018-19
operating budget during the revise for City Council consideration and adoption in June.
City Manager’s Office
Re-title Program Assistant Position to
Human Resources Technician I
Estimated Annual Cost: $0
The Human Resources Program Assistant position assists with personnel recruitments,
classification research and salary surveys, taking notes in confidential labor relation meetings
and other similar responsibilities. Changing the title to Human Resources Technician would
more closely reflect the specialized nature of duties and responsibilities of the current position.
There would be no budget impact as this is a title change to a lateral position.
Create Permanent Climate Action Plan
Program Administrator Position
Estimated Annual Cost: $130,124
The City’s newly adopted Climate Action Plan (CAP) outlines an implementation plan requiring a
series of City efforts through 2030. In order for the CAP to be successfully implemented and for
Fund
Transfer In
Increase
(Decrease)
Transfer Out
Increase
(Decrease)
General Fund (101)-$ 808,931$
Capital Improvements Fund (401)843,334 -
Capital Improvements Fund (402)16,731 -
Cardiff Sanitary Division (511)- 34,089
Encinitas Sanitary Division (521)- 17,045
Fund Transfer Amendments Total 860,065$ 860,065$
Fund Transfer Amendments - Mid-Year
2018-03-28 Item 01 (Revised 3-27-18)9 of 51
the City to achieve its newly adopted greenhouse gas emissions reduction targets, it is essential
that the CAP Administrator position become a regular staff position. The CAP Administrator will
ensure that the City’s Actions and Supporting Measures defined in the CAP are implemented
effectively and on time. The CAP Administrator is necessary to lead the citywide
implementation of the CAP and play a key role in implementing some of the most critical actions
and supporting measures. The CAP Administrator will be responsible for monitoring and
reporting progress towards meeting CAP goals and emissions targets. The CAP Administrator
will manage a CAP Workgroup, facilitating the coordination of CAP implementation among the
various City departments. The CAP Administrator will also seek regional funding, grant funding,
and other support to assist with CAP implementation, monitoring and updates.
This permanent position is proposed at a parallel salary level as the existing Environmental
Project Manager classification.
Return Stormwater Environmental
Specialist FTE to Development Services
Department
Estimated Annual Cost: $0
On February 10, 2016, City Council authorized the temporary assignment of an existing
Stormwater Environmental Specialist in the Development Services Department to the City
Manager’s Office as the Acting CAP Program Administrator, with 75% of the position dedicated
towards acting assignment goals. The FY 2017-18 adopted operating budget dedicated 100%
of the FTE towards accomplishing CAP goals, with $94,000 budgeted to backfill the Stormwater
Environmental Specialist’s duties with contractual services and contract employees.
With the proposed creation of a permanent CAP Administrator position, staff is requesting the
return of the FTE to the Development Services Department. The FTE move is reflected in
Attachment 1, Exhibit A and Attachment 5.
Program Administrator (Natural
Resources) Position from .9 FTE to 1.0
FTE
Estimated Annual Cost: $12,867
An increase from 0.9 FTE to 1.0 FTE is requested for the Program Administrator – Natural
Resource Manager Position to reflect the additional duties required by the Living Shoreline
Project and the reconvening of the Sea Level Rise subcommittee.
The Living Shoreline Project is planned to begin construction in September 2018. The Project
will require daily inspections and monitoring before, during and after construction. The Coastal
Commission has required a five-year monitoring and reporting program to determine the viability
and longevity of utilizing Living Shoreline Projects in California. The shoreline along Coast
Highway 101 was under the jurisdiction of the State Parks Department but now the new permit
requires the City and State Parks to both monitor and report to the Coastal Commission. This
increases the job duties and time required to manage the shoreline for the next five years. This
position will also have increased duties of preparing workshops on sea level rise and climate
change, as well as supporting the reconvened Sea Level Rise subcommittee.
2018-03-28 Item 01 (Revised 3-27-18)10 of 51
Development Services Department
Reclassify Engineer II Position to Senior
Engineer (Capital Improvement Projects)
Estimated Annual Cost: $20,638
Currently, the Engineer II (CIP) position is responsible for multiple complex projects, such as the
Leucadia 101 Streetscape project. In addition, staff is proposing to assign additional higher-
level responsibilities to this position, including the supervision of staff on a variety of
infrastructure projects, some complex in nature. It is recommended that an Engineer II position
be reclassified to Senior Engineer to recognize the current and proposed responsibilities and
provide a transitional career step to Deputy City Engineer.
Reclassify Engineer II Position to Senior
Engineer (Land Development)
Estimated Annual Cost: $20,638
The Engineer II (Land Development) is currently responsible for reviewing land development
applications and reports to a Principal Planner. Staff is proposing to assign additional higher-
level responsibilities to this position including the supervision of the engineering land
development team. It is recommended that an Engineer II position be reclassified to Senior
Engineer to represent the existing and proposed responsibilities.
Acting Temporary Housing Coordinator Estimated Annual Cost: $4,056
To achieve the City Council’s Strategic Plan Goals, City staff explored strategies to more
efficiently use the City’s current staff resources and determined the need for a Temporary Acting
Program Administrator. This Temporary Acting Housing Coordinator will be filled with an
existing City employee. Duties and responsibilities of the temporary assignment will include, but
not be limited to, responsibility for cultivating and facilitating opportunities for affordable housing;
work with the development community to identify locations and opportunities to construct new
affordable housing; preserve existing affordability restrictions and acquire and/or rehabilitate
units for affordable housing purposes. The temporary Acting Housing Coordinator assignment
is estimated to be needed a total of 18 months and will report to the Development Services
Director.
Housing Advisory Services Estimated Annual Cost: $20,000
In support of the Temporary Acting Housing Coordinator, a consulting housing advisor with
expertise in the housing industry is recommended to evaluate opportunities and constraints for
establishing affordable housing in the community and assist staff in developing in-house tools
and communication efforts that may assist the development community.
Land Surveyor License Stipend
Estimated Annual Cost: $50
Currently, all subdivision maps are sent to an outside contract land surveyor for signature.
Offering a cost equivalent stipend for the Engineer II position, which maintains a Land Surveyor
License, would allow the process to stay in-house, reducing processing time and increasing
2018-03-28 Item 01 (Revised 3-27-18)11 of 51
efficiency. The stipend is subject to the City meeting and conferring with the Service Employees
International Union (SEIU).
Temporary Part-Time Program Assistant
Position
Estimated Annual Cost: $41,000
A temporary part-time, Program Assistant is providing administrative support to the Engineering
Division related to the Capital Improvement Program (CIP). Additional support is needed to
help with processing contracts, invoices, and purchase orders, as well as providing support for
utility meetings (preparing agendas and minutes), updating of engineering licenses and
managing retention/destruction of engineering records. The proposal is to increase budgeted
temporary part-time hours from 999 to 1,499 in order to provide additional support to the
engineers overseeing the CIP, perform more administrative duties and to address the several
year backlog of engineering records.
Fire and Marine Safety Services Department
Reclassify Vacant Program Assistant
Position to Administrative Fire Battalion
Chief
Estimated Annual Cost: $103,311
Under the current organizational structure, the Deputy Chief oversees administration and
operations. The training duties are handled by a Shift Battalion Chief. Many of the functions for
Training/Safety, Disaster Preparedness and Emergency Medical Services (EMS) must be
managed on a daily basis across all three shifts and three cooperative fire management service
agencies. This has proven to be difficult due to the large number of training mandates required
by the California Fire Service. The administrative functions are not efficiently coordinated
utilizing a shift Battalion Chief. By reclassifying a vacant Program Assistant position to an
Administrative Fire Battalion Chief position, not only would these areas be greatly enhanced, it
would provide Fire Administration the ability to do more community outreach. The total cost of
the position will be shared by the cities of Encinitas, Del Mar and Solana Beach, with Encinitas’
cost estimated to be $103,311 annually.
Finance Department
Addition of Accountant III Level to the
Accountant Classification Series
Estimated Annual Cost: $5,034
The current multi-level Accountant I/II classification does not accurately reflect current and
proposed responsibilities. The current Accountant II position is responsible for higher level
duties than their classification which include monitoring cash activities, reconciling the City’s
bank accounts, and maintaining the City’s investments through a specialized investment
software program. Proposed additional responsibilities such as monitoring and performing
inventory on capital assets, reconciling CIP projects and reconciling complex general ledger
accounts will be assigned to this position. Adding an Accountant III position/classification to the
Accountant series is being proposed and will allow for the reorganization of duties to the
appropriate classification, cross training within the department, and promotional opportunities.
2018-03-28 Item 01 (Revised 3-27-18)12 of 51
Capital Improvement Program Status Update (Attachment 9)
There were 116 active projects with project-to-date expenditures totaling $46.2 million as of
December 31, 2017. Status updates and project-to-date expenditures for active projects are
provided in Attachment 9.
ENVIRONMENTAL CONSIDERATIONS:
The action being considered by the City Council is exempt from the California Environmental
Quality Act (CEQA) because it is not a “project” under Section 15378(b)(5) of CEQA Guidelines.
The action involves an organizational or administrative activity of government that will not result
in the direct or indirect physical change in the environment.
ATTACHMENTS:
1. Resolution No. 2018-32 titled “A Resolution of the City Council of the City of Encinitas
Amending the Fiscal Year 2017-18 Budget”
2. Resolution No. 2018-33 titled “A Resolution of the City Council of the City of Encinitas
Approving Personnel Changes in the City Manager, Development Services, Finance and
Fire Departments and Adopting the Updated Pay and Title Schedules Reflecting the
Personnel Changes
3. FY 2017-18 Proposed Operating Budget Amendments – Mid-Year
4. FY 2017-18 Proposed Fund Transfer Amendments – Mid-Year
5. Estimated FTE and Fiscal Impact of Staffing Refinements FY 2017-2018
6. FY 2017-18 Summary of Budgetary Fund Balance
7. Schedule A: Revised Budget Summary–Mid-Year FY 2017-18
8. Schedule C: Detail of General Fund Revenues, Expenditures and Transfers
9. FY 2017-18 YTD Capital Improvement Program Status Report (2nd Quarter)
2018-03-28 Item 01 (Revised 3-27-18)13 of 51
ATTACHMENT 1
RESOLUTION NO. 2018-32
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ENCINITAS
AMENDING THE FISCAL YEAR 2017-18 BUDGET
WHEREAS, on June 28, 2017 the City of Encinitas City Council adopted
Resolution No. 2017-51 appropriating the budget for Fiscal Year 2017-18;
WHEREAS, changes in anticipated revenues and/or expenditures of the City
of Encinitas necessitates a revision of the appropriations for Fiscal Year 2017-18;
WHEREAS, budgeted expenditures do not exceed anticipated revenue and
available fund balance; and
WHEREAS, the City Council has reviewed the proposed Fiscal Year 2017-
18 budget amendments.
NOW, THEREFORE, BE IT RESOLVED, DETERMINED AND ORDERED
that the City Council of the City of Encinitas does, hereby, adopt the amendments
for Fiscal Year 2017-18 as shown in Exhibit A to this resolution.
PASSED AND ADOPTED this 21st day of March 2018, by the following vote,
to wit:
AYES:
NAYS:
ABSENT:
ABSTAIN: _________________________________
Catherine S. Blakespear, Mayor
ATTEST:
________________________________
Kathy Hollywood, City Clerk
2018-03-28 Item 01 (Revised 3-27-18)14 of 51
EXHIBIT A - RESOLUTION 2018-32
#Fund Name Organization
Code
Object
Code
Project
No.
Description Revenue/
Transfer In
Increase
(Decrease)
Expenditure/
Transfer Out
Increase
(Decrease)
1 General Fund 10120314 411.1 Climate Action Plan Administrator.30,029$
2 General Fund 10152700 468.5 1,880$
3 General Fund 10152700 431.1 (1,880)$
4 General Fund 10152710 411.1 (44,000)$
5 General Fund 10152710 432.1 44,000$
6 General Fund 10152720 411.3 52,000$
7 General Fund 10152720 431.1 (52,000)$
8 General Fund 10152720 412.1 Environmental Programs Manager overtime retro pay.10,000$
9 General Fund 10162510 411.1 -$
10 General Fund 10162514 411.3 (40,000)$
11 General Fund 10162514 432.1 41,330$
12 General Fund 10162514 468.1 22,635$
13 General Fund 10162514 476 9,760$
14 General Fund 10162515 411.3 (18,000)$
15 General Fund 10162511 394 536,384$
16 General Fund 10162511 412.1 345,889$
17 General Fund 10162511 423.1 31,609$
18 General Fund 10162511 424.1 2,431$
19 General Fund 10162511 432.2 4,100$
20 General Fund 10162511 435.1 9,792$
21 General Fund 10162511 455 11,912$
22 General Fund 10162511 466 2,029$
23 General Fund 10162511 468.1 1,216$
24 General Fund 10171643 411.3 Community Center Temporary Facilities Maintenance
Tech budgeted in the wrong division.
(27,144)$
25 General Fund 10180840 445 PR571 (1,050)$
26 General Fund 10180876 443 PR303 1,050$
27 General Fund 10180876 346 PR362 30,800$
28 General Fund 10180876 432.1 PR362 18,500$
29 General Fund 10180881 340 PA115 (21,000)$
30 General Fund 10180881 432.1 PA115 (18,300)$
31 General Fund 10180881 362 KRLIB Reduce projected revenue for property income to
reflect loss of a concert series rental for a net decrease
of $12,800 to the General Fund.
(12,800)$
32 Coastal Zone Management 21220314 411.1 2,323$
33 Coastal Zone Management 21220314 421.11 232$
34 Coastal Zone Management 21220314 423.1 41$
35 Coastal Zone Management 21220314 424.1 12$
36 Coastal Zone Management 21220314 427 307$
Transfer personnel savings to cover Marine Safety
Center furnishings and functional improvements for
net zero fiscal impact.
Increase projected revenue and expenditures for
additional strike team deployments throughout the
State of California for 2017.
Transfer budget appropriation from rentals to repair
and maintenance services in 10180876 for a net zero
impact to the General Fund.
Transfer of savings for the purchase of AutoCAD Civil
3D Software.
Transfer of professional services budget to temporary
salaries to backfill the position that was temporarily
assigned to the City Manager's office for net zero fiscal
impact.
Transfer salary savings for backfilling vacant positions
in Traffic Engineering with contract services for a net
zero fiscal impact.
Increase authorized FTE from .90 to 1.0 for Program
Administrator
Increase projected revenue and expenditures to reflect
growth in the Soccer Shots program for a net increase
of $12,300 to the General Fund.
Reduce revenue and expenditure for the projected
pottery program for a net decrease of $2,700 to the
General Fund.
2018-03-28 Item 01 (Revised 3-27-18)15 of 51
EXHIBIT A - RESOLUTION 2018-32
#Fund Name Organization
Code
Object
Code
Project
No.
Description Revenue/
Transfer In
Increase
(Decrease)
Expenditure/
Transfer Out
Increase
(Decrease)
37 CDBG 22200000 331.1 Reduce revenue figure to true up actual grant amount
awarded by HUD, reflect true running balance for the
Residential Rehabilitation program, and include
reallocated money from previous fiscal year funding.
(22,449)$
38 CDBG 22200000 398.1 Reduce General Fund Subsidy amount. HUD's award
amount was higher than projected. (HUD allows 20%
of the annual award amount for admin. expenses).
(3,358)$
39 CDBG 22251470 431.1 Increase budget to cover additional Fair Housing
services that are off-set by increased HUD award
amount.
3,357$
40 CDBG 22251470 494.1 Reduce expenditures for public services and facility
improvements.
(34,305)$
41 CDBG 22251470 494.31 Reduce expenditures for Residential Rehabilitation
Administrative fees. Budget will now reflect actual
available program running balance.
(5,121)$
42 CDBG 22251470 494.32 Increase expenditures for Residential Rehabilitation
Loans. Budget will now reflect actual available
program running balance.
15,262$
43 CDBG 22251470 494.33 Reduce expenditures for Residential Rehabilitation
Grants. Budget will now reflect actual available
program running balance.
(5,000)$
44 Federal Justice Assistance Grant Fund 22861500 331.1 (10,000)$
45 Federal Justice Assistance Grant Fund 22861500 464.1 (10,000)$
46 Donation Fund 22980810 363 PPECP 6,000$
47 Donation Fund 22980810 468.1 PPECP 6,000$
48 Donation Fund 22980840 432.1 PR592 Increase expenditure for youth scholarships that is
offset by a donation already recorded for a net
decrease of $5,000 to the Donation Fund.
5,000$
49 Donation Fund 22980881 363 PA104 15,000$
50 Donation Fund 22980881 432.1 PA104 14,000$
51 Donation Fund 22980881 462 PA104 1,000$
52 Capital Improvement Fund 40195101 580 WC16A Encinitas Sanitary Division and Cardiff Sanitation
Division share of Energov project licenses.
51,134$
53 Capital Improvement Fund 40195101 590 CS15C South Coast Highway 101 Sidewalk Improvements. 272,650$
54 Capital Improvement Fund 40195101 590 CS18G B Street Sidewalk Improvements. 224,550$
55 Capital Improvement Fund 40195101 590 CP14C An additional $65,000 is requested for unanticipated
costs for construction of the Marine Safety Center.
65,000$
56 Capital Improvement Fund 40195101 592 WC14B Consulting / attorney’s fees for the preparation of the
ballot measure for the Housing Element.
150,000$
57 Capital Improvement Fund 40195101 Professional grant writing services for Verdi vicinity
pedestrian undercrossing.
80,000$
58 Cardiff Sanitary Division 51171661 435.2 Increase expenditures to account for San Elijo JPA
Fiscal Year 2017 close-out.
161,105$
59 Cardiff Sanitary Division 51171661 458.4 One-time cost for licenses for the Energov project.34,089$
60 Encinitas Sanitary Division 52171661 458.4 One-time cost for licenses for the Energov project.17,045$
61 Section 8 - Admin 55100000 337.4 6,000$
62 Section 8 - Admin 55151480 494.52 6,000$
63 Section 8 - HAP 55200000 331.1 Increase revenue for Section 8 program. Annual
Budget Authority (ABA) awarded by HUD was higher
than anticipated.
24,875$
64 Section 8 - HAP 55251480 494.2 Increase expenditure for Housing Assistance Payments
(HAPs) for regular Encinitas vouchers.
8,000$
65 Self Insurance Fund 60120340 431.21 Housing Element legal costs and other claims.300,000$
Increase donation revenue and expenditure to reflect
projected donations of Public Art for a net zero impact
to the Donation Fund.
Increase donation revenue and expenditure to reflect a
donation received from PADZ for shade structure at
the Maggie Houlihan Dog Park, for a net zero impact to
the Donation Fund.
Did not receive a Justice Assistance Grant for the
current fiscal year.
Increase revenue and expenditure for Port-In Housing
Assistance Payments (HAPs) for two additional Port-
Ins.
2018-03-28 Item 01 (Revised 3-27-18)16 of 51
EXHIBIT A - RESOLUTION 2018-32
#Fund Name Organization
Code
Object
Code
Project
No.
Description Revenue/
Transfer In
Increase
(Decrease)
Expenditure/
Transfer Out
Increase
(Decrease)
66 Self Insurance Fund 60120340 486.1 Housing Element legal costs and other claims.100,000$
67 Equipment Replacement Program Fund 62371670 476 Re-appropriate funds for combination sewer drain
cleaning truck
401,161$
Total - Budget Amendments 600,586$ 2,250,496$
68 Capital Improvement Fund 40100000 398.2 WC14B 150,000$
69 General Fund 10190999 498.2 150,000$
70 Capital Improvement Fund 40100000 398.2 CP14C 65,000$
71 General Fund 10190999 498.2 65,000$
72 Capital Improvement Fund 40100000 398.2 CS15C 272,650$
73 General Fund 10190999 498.2 272,650$
74 Capital Improvement Fund 40100000 398.2 CS18G 224,550$
75 General Fund 10190999 498.2 224,550$
76 Capital Improvement Fund 40100000 398.2 WC16A 51,134$
77 Cardiff Sanitary Division 51190999 498.2 34,089$
78 Encinitas Sanitary Division 52190999 498.2 17,045$
79 Capital Improvement Fund 40200000 398.2 WC18G 16,731$
80 General Fund 10190999 498.2 16,731$
81 Capital Improvement Fund 80,000$
82 General Fund 10190999 498.2 80,000$
Total -Transfer Amendments 860,065$ 860,065$
Professional grant writing services for Verdi vicinity
pedestrian undercrossing.
CS16E
Increase transfer in for WC18G to equal total amount
appropriated for the project- Corrects Resolution 2017-
106.
Consulting / attorney’s fees for the preparation of the
ballot measure for the Housing Element.
Encinitas Sanitary Division and Cardiff Sanitation
Division share of Energov project licenses.
B Street Sidewalk Improvements Project.
South Coast Highway 101 Sidewalk Improvements
Project.
An additional $65,000 is requested for unanticipated
costs for construction of the Marine Safety Center.
2018-03-28 Item 01 (Revised 3-27-18)17 of 51
ATTACHMENT 2
RESOLUTION 2018-33
A RESOLUTION OF THE CITY OF ENCINITAS
CITY COUNCIL APPROVING PERSONNEL CHANGES
IN THE CITY MANAGER, DEVELOPMENT SERVICES,
FINANCE AND FIRE DEPARTMENTS AND ADOPTING THE UPDATED PAY RANGE
AND TITLE SCHEDULES REFLECTING THE PERSONNEL CHANGES
WHEREAS, the City Council eliminates and creates positions of employment and
approves reclassification (re-specifications) with the City by Resolution including the title
and pay ranges for all positions; and
WHEREAS, the City Council of the City of Encinitas desires to revise Position
Titles and Pay Ranges Table (Exhibit A).
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Encinitas
that the following Personnel Changes are effective March 28, 2018:
Add 1.0 FTE Climate Action Plan (CAP) Administrator in the City Manager
Department;
Add .10 FTE to Program Administrator in the City Manager Department;
Transfer Stormwater Environmental Specialist temporarily assigned to the City
Manager Department as the Acting CAP Program Administrator to the Development
Services Department Stormwater Management Division;
Retitle Program Assistant to Human Resources Technician I in City Manager
Department/Human Resources;
Reclassify Engineer II (CIP) position to Senior Engineer in the Development
Services Department;
Reclassify Engineer II (Land Development) position to Senior Engineer in the
Development Services Department;
Add a stipend for a Land Survey Certification for Engineer II in the Development
Services Department;
Fund Temporary Part-Time Program Assistant in the Development Services
Department;
Fund Temporary Housing Coordinator and Housing Advisory Services in the
Development Services Department;
Reclassifying Program Assistant to Fire Battalion Chief (40 hour week) in the Fire
Department;
2018-03-28 Item 01 (Revised 3-27-18)18 of 51
ATTACHMENT 2
Add Accountant III level to the Accountant classification series in the Finance
Department;
PASSED AND ADOPTED, by the City Council of the City of Encinitas, this 28th
day of March 2018 by the following roll call vote:
AYES:
NAYS:
ABSENT:
ABSTAIN:
______________________________
Catherine S. Blakespear, Mayor
ATTEST:
______________________________
Kathy Hollywood, City Clerk
2018-03-28 Item 01 (Revised 3-27-18)19 of 51
POSITION TITLES AND PAY RANGES FOR THE CITY OF ENCINITAS
EFFECTIVE JULY 1, 2017
Revised on 03-28-18
EXHIBIT A – RESOLUTION 2018-33
Includes 2% Increase Effective July 1, 2017
CLASSIFICATION TITLE
GRADE
MONTHLY
PAY RATE
LOW
MONTHLY
PAY RATE
HIGH
Arts Assistant 11 2,935 3,746
Program Assistant I 11 2,935 3,746
Program Assistant I - Confidential 11 2,935 3,746
Finance Technician I 13 3,596 4,589
Finance Technician I - Confidential 13 3,596 4,589
Geographic Information Systems Technician I 13 3,596 4,589
Heavy Equipment Mechanic I 13 3,596 4,589
Human Resources Technician I 13 3,596 4,589
Information Technology Technician I 13 3,596 4,589
Program Assistant II 13 3,596 4,589
Program Assistant II - Confidential 13 3,596 4,589
Utility & Maintenance Technician I 13 3,596 4,589
Finance Technician II 21 3,740 5,012
Finance Technician II - Confidential 21 3,740 5,012
Human Resources Technician II 21 3,740 5,012
Program Assistant Ill 21 3,740 5,012
Program Assistant Ill - Confidential 21 3,740 5,012
Utility & Maintenance Technician II 21 3,740 5,012
Department Administrative Support Coordinator 22 4,055 5,434
Facilities Specialist 22 4,055 5,434
Finance Technician Ill 22 4,055 5,434
Finance Technician Ill - Confidential 22 4,055 5,434
Geographic Information Systems Technician II 22 4,055 5,434
Heavy Equipment Mechanic II 22 4,055 5,434
Information Technology Technician II 22 4,055 5,434
Planner I 22 4,055 5,434
Program Coordinator 22 4,055 5,434
Utility & Maintenance Technician Ill 22 4,055 5,434
Accountant I 23 4,370 5,856
Code Enforcement Officer I 23 4,370 5,856
Engineering Specialist I 23 4,370 5,856
Heavy Equipment Mechanic Ill 23 4,370 5,856
Planner II 23 4,370 5,856
Recreation Supervisor I 23 4,370 5,856
Stormwater Environmental Specialist I 23 4,370 5,856
Utility & Maintenance Technician IV 23 4,370 5,856
Accountant II 24 4,764 6,384
Code Enforcement Officer II 24 4,764 6,384
Deputy City Clerk 24 4,764 6,384
Deputy Fire Marshal I 24 4,764 6,384
Engineering Specialist II 24 4,764 6,384
Executive Assistant 24 4,764 6,384
Finance Analyst I 24 4,764 6,384
Geographic Information Systems Analyst I 24 4,764 6,384
Human Resources Analyst I 24 4,764 6,384
Information Technology Analyst I 24 4,764 6,384
Management Analyst I 24 4,764 6,384
Parks & Beach Supervisor I 24 4,764 6,384
Planner Ill 24 4,764 6,384
Recreation Supervisor II 24 4,764 6,384
Risk/Safety Analyst I 24 4,764 6,384
2018-03-28 Item 01 (Revised 3-27-18)20 of 51
POSITION TITLES AND PAY RANGES FOR THE CITY OF ENCINITAS
EFFECTIVE JULY 1, 2017
Revised on 03-28-18
EXHIBIT A – RESOLUTION 2018-33
Stormwater Environmental Specialist II 24 4,764 6,384
Accountant III 25 5,237 7,018
Code Enforcement Officer Ill 25 5,237 7,018
Deputy Fire Marshal II 25 5,237 7,018
Engineering Specialist Ill 25 5,237 7,018
Finance Analyst II 25 5,237 7,018
Fleet Maintenance Supervisor 25 5,237 7,018
Human Resources Analyst II 25 5,237 7,018
Management Analyst II 25 5,237 7,018
Parks & Beach Supervisor II 25 5,237 7,018
Risk/Safety Analyst II 25 5,237 7,018
Special Events & Projects Supervisor 25 5,237 7,018
Stormwater Environmental Specialist Ill 25 5,237 7,018
Utility & Maintenance Field Supervisor 25 5,237 7,018
Geographic Information Systems Analyst II 41 5,363 7,546
Information Technology Analyst II 41 5,363 7,546
Planner IV 41 5,363 7,546
Utility & Maintenance Supervisor I 41 5,363 7,546
Finance Analyst Ill 42 5,662 7,968
Geographic Information Systems Analyst Ill 42 5,662 7,968
Human Resources Analyst Ill 42 5,662 7,968
Information Technology Analyst Ill 42 5,662 7,968
Management Analyst Ill 42 5,662 7,968
Recreation Center Manager 42 5,662 7,968
Risk & Safety Analyst Ill 42 5,662 7,968
Senior Deputy Fire Marshal 42 5,662 7,968
Utility & Maintenance Supervisor II 42 5,662 7,968
Arts Program Administrator 43 5,962 8,389
Finance Manager I 43 5,962 8,389
Information Technology Project Manager 43 5,962 8,389
Program Administrator 43 5,962 8,389
Senior Management Analyst 43 5,962 8,389
Climate Action Plan Administrator 44 6,338 8,918
Engineer I 44 6,338 8,918
Environmental Project Manager 44 6,338 8,918
Information Technology Supervisor 44 6,338 8,918
Senior Planner I 44 6,338 8,918
Engineer II 45 6,788 9,551
Park Operations Manager 45 6,788 9,551
Recreation Services Manager 45 6,788 9,551
Senior Planner II 45 6,788 9,551
Superintendent 45 6,788 9,551
Finance Manager II 61 6,822 10,079
Senior Management Analyst - Public Works 61 6,822 10,079
Finance Manager Ill 62 7,107 10,501
Principal Planner I 62 7,107 10,501
Building Official 63 7,393 10,923
Senior Engineer 63 7,393 10,923
City Planner 64 7,750 11,451
Deputy City Engineer 64 7,750 11,451
Department Manager I / Chief Information Officer I 64 7,750 11,451
2018-03-28 Item 01 (Revised 3-27-18)21 of 51
POSITION TITLES AND PAY RANGES FOR THE CITY OF ENCINITAS
EFFECTIVE JULY 1, 2017
Revised on 03-28-18
EXHIBIT A – RESOLUTION 2018-33
City Engineer 65 8,588 12,689
Department Manager II / Chief Information Officer II 65 8,588 12,689
Includes 2% Increase Effective July 1, 2017
MONTHLY MONTHLY
PAY RATE PAY RATE
CLASSIFICATION TITLE GRADE LOW HIGH
City Clerk/Director of Legislative Services 66 7,479 11,603
Department Director I 81 8,402 13,034
Department Director II 82 8,674 13,456
Director of Human Resources 82 8,674 13,456
Department Director Ill 83 9,238 14,331
Director of Parks and Recreation 83 9,238 14,331
Director of Public Works 83 9,238 14,331
Department Director IV 84 9,700 15,047
Director of Finance/City Treasurer 84 9,700 15,047
Development Services Director 89 10,109 15,682
Assistant City Manager 87 10,487 16,269
Effective June 1, 2017
CLASSIFICATION TITLE GRADE LOW HIGH
City Manager - Per City Manager Contract N/A 20,230 20,230
Includes 2% Increase Effective July 1, 2017
MONTHLY MONTHLY
MARINE SAFETY POSITIONS PAY RATE PAY RATE
CLASSIFICATION TITLE GRADE LOW HIGH
Marine Safety Sergeant S85 4,624 6,197
Marine Safety Lieutenant S86 5,042 6,756
Marine Safety Captain S87 6,707 9,437
Includes 2% Increase Effective July 1, 2017
MONTHLY MONTHLY
SAFETY FIRE ADMINISTRATION POSITIONS PAY RATE PAY RATE
CLASSIFICATION TITLE GRADE LOW HIGH
Fire Battalion Chief (56 hours a week) S98 7,727 11,416
Fire Marshal S88 7,363 10,878
Fire Battalion Chief (40 hours a week) S99 8,500 12,558
Deputy Fire Chief S96 9,657 14,267
Department Director - Fire Chief S97 10,469 16,241
2.75% Increase Effective July 1, 2015
SAFETY FIRE POSITIONS HOURLY
CLASSIFICATION TITLE GRADE PAY RATE
Probationary Firefighter/Paramedic S90 24.6108
Firefighter/Paramedic Ill S91 28.9176
Firefighter/Paramedic II S92 29.5327
Firefighter/Paramedic I S93 30.4558
Fire Engineer S94 30.7633
Fire Captain S95 36.4460
2018-03-28 Item 01 (Revised 3-27-18)22 of 51
POSITION TITLES AND PAY RANGES FOR THE CITY OF ENCINITAS
EFFECTIVE JULY 1, 2017
Revised on 03-28-18
EXHIBIT A – RESOLUTION 2018-33
Effective January 9, 2008
CITY COUNCIL
CLASSIFICATION TITLE
GRADE
MONTHLY
RATE
City Council Member 86 1,186
Effective December 13, 2016
Mayor 88 1,286
Effective January 1, 2009
Reserve Employees - Part-time, Contract, Seasonal Temporary - Marine Safety
CLASSIFICATION TITLE
GRADE
HOURLY PAY
RATE
LOW
HOURLY PAY
RATE
HIGH
Ocean Lifeguard I L1 14.7484 18.8231
Ocean Lifeguard II L2 16.4098 20.9435
Senior Ocean Lifeguard L3 18.7961 25.1886
Effective July 1, 2017
Reserve Employees - Part-time, Contract, Seasonal Temporary - Parks and Recreation
CLASSIFICATION TITLE
GRADE
HOURLY PAY
RATE
LOW
HOURLY PAY
RATE
HIGH
Recreation Assistant C2 11.0000 14.0391
Recreation Leader C3 12.0000 15.3154
Recreation Specialist C4 14.0000 18.7613
Recreation Coordinator C5 16.0000 21.4415
Facilities Technician C6 19.0000 25.4618
Effective July 1, 2016
Reserve Employees - Part-time, Contract, Seasonal Temporary - General All City
HOURLY PAY
RATE
HOURLY PAY
RATE
CLASSIFICATION TITLE GRADE LOW HIGH
Intern I1 12.8776 16.4355
2018-03-28 Item 01 (Revised 3-27-18)23 of 51
ATTACHMENT 3
Description
Department
(Division)
Revenue
Increase
(Decrease)
Expenditure
Increase
(Decrease)
Fund Balance
Increase
(Decrease)
General Fund (101)
Creation of a permanent, full-time Climate Action Plan (CAP) program
administrator. The City’s newly adopted Climate Action Plan (CAP)
outlines an implementation plan requiring a series of City efforts
through 2030. The CAP Administrator is necessary to lead the
citywide implementation of the CAP and play a key role in
implementing some of the most critical actions and supporting
measures. The requested budget increase is for estimated
expenditures for the new position for the remainder of FY 2017-18.
City Manager
(Environmental
Services)
30,029$ (30,029)$
Transfer of salary savings for backfilling vacant positions in Traffic
Engineering with contract services for a net zero fiscal impact.
Development
Services
(Traffic
Engineering)
(40,000)$ 40,000$
40,000$ (40,000)$
AutoCAD Civil 3D Software for a new civil engineer not previously
budgeted. Budget savings to be transferred from contracts and
services to materials and supplies.
Development
Services
(Engineering)
(1,800)$ 1,800$
1,800$ (1,800)$
Development
Services
(Stormwater
Management)
52,000$ (52,000)$
(52,000)$ 52,000$
10,000$ (10,000)$
Fire
(Marine Safety)
(40,000)$ 40,000$
Fire
(Junior Lifeguards)
(18,000)$ 18,000$
Fire
(Marine Safety)
73,725$ (73,725)$
Additional strike team deployments to 24 fires throughout the state
providing mutual aid. The request reflects anticipated
reimbursements and personnel related expenditures.
Fire
(Operations)
536,384$ 408,978$ 127,406$
FY 2017-18 Proposed Operating Budget Amendments - Mid-Year
On April 26, 2017, staff provided a status report for the Marine Safety
Center project CP14C and had indicated that additional funds would
be requested for furnishings and other items. Construction of the
Marine Safety Center is now complete and lifeguards are currently
operating from the new tower. Staff plans to outfit the facility before
the summer season begins, typically Memorial Day weekend. Marine
Safety staff has identified $73,725 in required furnishings and
functional improvements that are not specifically budgeted.
Staff is proposing to transfer $58,000 in savings from the temporary
seasonal lifeguard staffing budget within the Marine Safety and Junior
Lifeguard divisions. An additional $15,725 is requested to fund
functional improvements. The net fiscal impact is $15,725. These
improvements include $32,400 in furnishings, $31,000 in security
measures, $7,425 in safety upgrades and $2,900 in signage.
Furnishings include items such as wall cabinetry, wall mountings, and
seating. Security measures include items such as exterior storage in
the south patio, locks and keys, and addressing exterior lighting
complaints by neighbors. Safety upgrades includes communications
antennae and cabling and high-powered interior-mounted binoculars.
Signage includes the City and Sheriff's Department seals, lifeguard
logo and signage for public awareness.
A temporary employee (not contract employee) is currently being used
to backfill the position temporarily assigned to the City Manager's
office. Staff is proposing a transfer from the contracts and services
category to the personnel category and an increase of $10,000 to the
overtime budget for retroactive overtime incurred by the
Environmental Programs Manager.
2018-03-28 Item 01 (Revised 3-27-18)24 of 51
ATTACHMENT 3
Description
Department
(Division)
Revenue
Increase
(Decrease)
Expenditure
Increase
(Decrease)
Fund Balance
Increase
(Decrease)
FY 2017-18 Proposed Operating Budget Amendments - Mid-Year
The Community Center temporary facilities maintenance technician
was inadvertently budgeted in the Facilities Maintenance division.
Public Works
(Facilities
Maintenance)
(27,144)$ 27,144$
Reduction in both projected revenue and expenditures for the
proposed pottery program partnership that could not be implemented
this fiscal year.
Parks, Recreation
and Cultural Arts
(Cultural Arts)
(21,000)$ (18,300)$ (2,700)$
Reduction in anticipated property income to reflect loss of concert
series rental.
Parks, Recreation
and Cultural Arts
(Cultural Arts)
(12,800)$ (12,800)$
Transfer funds from Recreation Programs division to Rec Facility
Programs and Events division for repair and maintenance of "Gator"
equipment, which is used for field maintenance.
Parks, Recreation
and Cultural Arts
(Rec Facility
Programs)
(1,050)$ 1,050$
1,050$ (1,050)$
Adjustment to revenue and expenditures to reflect expansion in the
Soccer Shots program.
Parks, Recreation
and Cultural Arts
(Rec Facility
Programs)
30,800$ 18,500$ 12,300$
Total General Fund (101)533,384$ 437,788$ 95,596$
Coastal Zone Management Fund (212)
An increase from 0.9 FTE to 1.0 FTE is requested for the Program
Administrator – Natural Resource Manager Position to reflect the
additional duties required by the Living Shoreline Project and the
reconvening of the Sea Level Rise subcommittee. The requested
budget increase is for estimated expenditures for the new position for
the remainder of FY 2017-18.
City Manager
(Environmental
Services)
2,915$ (2,915)$
Total Coastal Zone Management Fund (212)-$ 2,915$ (2,915)$
Community Development Block Grant Fund (222)
Adjustment to reflect actual award amount from Department of
Housing and Urban Development (HUD) and decrease in General
Fund subsidy amount.
Development
Services
(Advanced
Planning -
Housing)
(25,807)$ (25,807)$ -$
Total Community Development Block Grant Fund (222)(25,807)$ (25,807)$ -$
2018-03-28 Item 01 (Revised 3-27-18)25 of 51
ATTACHMENT 3
Description
Department
(Division)
Revenue
Increase
(Decrease)
Expenditure
Increase
(Decrease)
Fund Balance
Increase
(Decrease)
FY 2017-18 Proposed Operating Budget Amendments - Mid-Year
Federal Justice Assistance Grant Fund (228)
The City did not receive a Justice Assistance Grant for the current
fiscal year.
City Manager
(Law Enforcement)
(10,000)$ (10,000)$ -$
Total Federal Justice Assistance Grant Fund (228)(10,000)$ (10,000)$ -$
Restricted Donations & Contributions Fund (229)
Adjustments to reflect an increase in both donation revenue and
expenditures for the purchase of shade structures at the Maggie
Houlihan Dog Park; anticipated expenditures for youth scholarships;
and donations and expenditures for the installation of two public art
pieces at K Street Pocket Park and J Street Overlook.
Parks, Recreation
& Cultural Arts
21,000$ 26,000$ (5,000)$
Total Restricted Donations & Contributions Fund (229)21,000$ 26,000$ (5,000)$
Capital Improvements Funds (401/402)
Increase budget for Housing Element Project WC14B for anticipated
expenditures for a consulting attorney to prepare a ballot measure.
Development
Services
(Advanced
Planning)
-$ 150,000$ (150,000)$
Additional funding is requested for the Marine Safety Center
Construction project CP14C for unanticipated expenditures.
Development
Services
(Engineering)
-$ 65,000$ (65,000)$
Additional funding is requested for the South Coast Highway 101
Sidewalk Improvements project CS15C.
Development
Services
(Engineering)
-$ 272,650$ (272,650)$
Additional funding is requested for the B Street Sidewalk project
CS18G for new design elements including non-contiguous sidewalks
with planted areas and trees and suggestions from Dan Burden
including bulb out intersection corners and directional pedestrian
ramps.
Development
Services
(Engineering)
-$ 224,550$ (224,550)$
Appropriate revenue from cost share provided by the Encinitas
Sanitary Division and Cardiff Sanitation Division for the Energov
project.
City Manager
(Information
Technology)
51,134$ 51,134$
Staff is requesting an additional appropriation for expert assistance in
the preparation of a grant application for one or more rail projects. Key
grant opportunities identified include the Federal Rail Authority CRISI
grant and the Caltrans Active Transportation Program (ATP) Cycle 4
Grant.
These projects are complex and involve coordination with multiple
agencies, such as the Federal Rail Authority, California Public Utilities
Commission, and North County Transit District. A successful grant
application will require preparation by a specialist in the field. The
Verdi Pedestrian Undercrossing is a strong candidate for both the
FRA CRISI and the Caltrans ATP Cycle 4 grants.
Development
Services
(Engineering)
80,000$ (80,000)$
Total Capital Improvements Funds (401/402)51,134$ 792,200$ (741,066)$
2018-03-28 Item 01 (Revised 3-27-18)26 of 51
ATTACHMENT 3
Description
Department
(Division)
Revenue
Increase
(Decrease)
Expenditure
Increase
(Decrease)
Fund Balance
Increase
(Decrease)
FY 2017-18 Proposed Operating Budget Amendments - Mid-Year
CSD Operations Fund (511)
An adjustment is necessary to reflect the FY 2016-17 closeout of the
San Elijo JPA (SEJPA) operating budget. The original budget was
based upon anticipated sewage flows from Del Mar being treated at
SEJPA. Flows from Del Mar are anticipated to be factored into the
treatment costs for FY 2018-19.
Public Works
(Wastewater
Operations)
161,105$ (161,105)$
CSD one time cost share for licenses for the Energov project.Public Works
(Wastewater
Operations)
34,089$ (34,089)$
Total CSD Operations Fund (511)-$ 195,194$ (195,194)$
ESD Operations Fund (521)
ESD one time cost share for licenses for the Energov project.Public Works
(Wastewater
Operations)
17,045$ (17,045)$
Total ESD Operations Fund (521)-$ 17,045$ (17,045)$
Section 8 Housing Administration Fund (551)
Housing Assistant Payments (HAPs) for the Port-Ins are pass through
in nature. Existing budget projections were based on 10 Port-Ins but
staff anticipates two more Port-Ins for the remainder of the fiscal year.
Development
Services
(Advanced
Planning -
Housing)
6,000$ 6,000$ -$
Total Section 8 Housing Administration Fund 551 6,000$ 6,000$ -$
Section 8 Housing Assistance Program (HAP) Fund (552)
HUD awarded more funding to the Section 8 HCV program than
anticipated. HUD also recently implemented new Small Area Fair
Market Rent amounts for Encinitas causing the payment standards on
regular Section 8 vouchers (expenditures) to increase.
Development
Services
(Advanced
Planning -
Housing)
24,875$ 8,000$ 16,875$
Total Section 8 Housing Assistance Program (HAP) Fund 552 24,875$ 8,000$ 16,875$
Self Insurance Fund (601)
Additional funds are being requested to cover an increase in claims
expenditures due to three Housing Element cases and other claims
cost that will exceed the budget. All expenditures will be incurred by
year-end.
City Manager
(Risk
Management)
400,000$ (400,000)$
Total Self Insurance Fund 601 -$ 400,000$ (400,000)$
2018-03-28 Item 01 (Revised 3-27-18)27 of 51
ATTACHMENT 3
Description
Department
(Division)
Revenue
Increase
(Decrease)
Expenditure
Increase
(Decrease)
Fund Balance
Increase
(Decrease)
FY 2017-18 Proposed Operating Budget Amendments - Mid-Year
Equipment Replacement Program Fund (623)
The purchase of a combination (jet/vacuum) sewer drain cleaning
truck for $401,161 was approved by Council on April 19, 2017, and
budgeted in FY 2016-17, but not delivered until after June 30, 2017,
and was classified as a prepaid (encumbered) expenditure and
requires a re-appropriation in FY 2017-18.
Public Works
(Fleet
Maintenance)
-$ 401,161$ (401,161)$
Total Equipment Replacement Program Fund (623)-$ 401,161$ (401,161)$
Total All Funds 600,586$ 2,250,496$ (1,649,910)$
2018-03-28 Item 01 (Revised 3-27-18)28 of 51
ATTACHMENT 4
FY 2017-18 Proposed Fund Transfer Amendments - Mid Year
Description Department
Transfer In
Increase
(Decrease)
Transfer Out
Increase
(Decrease)
Capital Improvements Funds (401/402)
Increase budget for Housing Element Project WC14B for anticipated
expenditures for a consulting attorney to prepare a ballot measure.
Development
Services
(Advanced
Planning)
General Fund (101) $ 150,000
Capital Improvement Funds (401)150,000$
Additional funding is requested for the Marine Safety Center
Construction project CP14C for unanticipated expenditures.
Development
Services
(Engineering)
General Fund (101) $ 65,000
Capital Improvement Funds (401)65,000$
Additional funding is requested for the South Coast Highway 101
Sidewalk Improvements project CS15C.
Development
Services
(Engineering)
General Fund (101)272,650$
Capital Improvement Funds (401)272,650$
Additional funding is requested for the B Street Sidewalk project CS18G
for new design elements including non-contiguous sidewalks with
planted areas and trees, and suggestions from Dan Burden including
bulb out intersection corners and directional pedestrian ramps.
Development
Services
(Engineering)
General Fund (101) $ 224,550
Capital Improvement Funds (401)224,550$
On November 29, 2017, Council approved Resolution 2017-106
amending the operating budget to cover the cost of the preparation of a
joint technical feasibility study on Community Choice Energy with the
cities of Oceanside, Del Mar and Carlsbad. This entry corrects the
transfer amounts to reflect contributions from other agencies not
included in the original resolution.
City Manager
(Environmental
Services)
General Fund (101) $ 16,731
Capital Improvement Funds (402)16,731$
Staff is requesting an additional appropriation for expert assistance in
the preparation of a grant application for one or more rail projects. Key
grant opportunities identified include the Federal Rail Authority CRISI
grant and the Caltrans Active Transportation Program (ATP) Cycle 4
Grant.
Development
Services
(Engineering)
General Fund (101) $ 80,000
Capital Improvement Funds (402)80,000$
Subtotal - General Fund Transfers Out 808,931$ 808,931$
2018-03-28 Item 01 (Revised 3-27-18)29 of 51
ATTACHMENT 4
FY 2017-18 Proposed Fund Transfer Amendments - Mid Year
Description Department
Transfer In
Increase
(Decrease)
Transfer Out
Increase
(Decrease)
Transfer funding for one-time cost share from the Encinitas Sanitary
Division and Cardiff Sanitation Division to the Energov project WC16A
for licenses.
City Manager
(Information
Technology)
Cardiff Sanitary Division (511) $ 34,089
Encinitas Sanitary Division (521) $ 17,045
Capital Improvement Funds (401)51,134$
Total Transfers 860,065$ 860,065$
2018-03-28 Item 01 (Revised 3-27-18)30 of 51
Estimated FTE and Fiscal Impact
Staffing Refinements
FY 2017-2018
ATTACHMENT 5
Department Position Title
FTE
Increase/
(Decrease)
Estimated Annual
Fiscal Impact
Increase /
(Decrease)
City Manager
Program Assistant retitled to Human Resources Technician 0 $0
Create permanent Climate Action Plan Administrator Position 1.00 $130,124
Program Administrator FTE increase from 0.9 FTE to 1.0 FTE 0.10 $12,867
City Manager Total 1.10 $142,991
Development Services
Engineer II (CIP) re-classed to Senior Engineer (CIP) 0.00 $20,638
Engineer II re-classed to Senior Engineer (Land Development) 0.00 $20,638
Temporary Part-Time Program Assistant budget increase 0.00 $41,000
Stipend for Land Survey Certification for Engineer II (less contract $) 0.00 $50
Temporary Housing Coordinator 0.00 $4,056
Housing Advisory Services 0.00 $20,000
Development Services Total 0.00 $106,383
Fire & Marine Safety Vacant Program Assistant reclassified to Fire Battalion Chief
Encinitas cost sharing 0.00 $103,311
Solana Beach cost sharing $29,721
Del Mar cost sharing $16,846
Fire Battalion Chief Fiscal Impact 0.00 $149,878
Fire & Marine Safety Total 0.00 $103,311
Finance
Add Accountant III level to Accountant classification series 0 $5,034
Finance Total 0 $5,034
Overall Total 1.10 $357,719
$254,408
2018-03-28 Item 01 (Revised 3-27-18)31 of 51
City of Encinitas
Summary of Budgetary Fund Balance
FY 2017-2018
ATTACHMENT 6
Meeting Date Resolution #
Increase
(Decrease) to
Fund Balance
Available Fund
Balance
Beginning Fund Balance, 7/1/17 25,651,592
Less: Contingency Reserve (12,520,353)
Budget Stabilization Reserve (1,417,046)
Non-spendable Reserve (727,094)
CIP Carryover Reserve
Available Beginning Fund Balance, 7/1/17 10,987,099
FY 2017-18 Original Budgets Adopted 6/28/17 2017-51 (1,189,960) 9,797,139
FY 2017-18 Budget Adjustments by Council:
1. Design review of mobility projects 8/9/17 2017-62 (50,000) 9,747,139
2. Harbaugh Seaside Parkway maintenance costs 8/23/17 2017-68 (29,535) 9,717,604
3. Encumbrance Carry Forward for professional services contract 8/25/17 Jnl 105203 (7,000) 9,710,604
4. SANDAG Coastal Rail Trail invoice 8/30/17 2017-81 (218,579) 9,492,025
5. Sheriff's Department 960 hour rehire program for Code Enforcement 8/30/17 2017-84 (57,600) 9,434,425
6. Districting Election professional services 8/30/17 2017-86 (150,000) 9,284,425
7. Lump sum payment to CalPERS to reduce unfunded pension liability 11/29/17 2017-95 (500,000) 8,784,425
8. Fund balance transfer to Open Space Acquisition Fund (Fund 235)11/29/17 2017-95 (500,000) 8,284,425
9. Preparation of joint technical feasibility study on Community Choice Energy 11/29/17 2017-106 (16,731) 8,267,694
10. As Needed Grant Writing Services Contract 11/29/17 2017-107 (20,000) 8,247,694
11. FY 2017-18 First Quarter adjustments 12/20/17 2017-113 (160,885) 8,086,809
12. FY 2017-18 First Quarter CIP transfer adjustments 12/20/17 2017-113 88,869 8,175,678
13.Interim improvements on Coast Highway 101 12/20/17 2017-109 (150,000) 8,025,678
14. Legal retainer and additional services 12/20/17 2017-116 (32,950) 7,992,728
15. Security and fire system contract adjustments 12/20/17 2017-110 (16,474) 7,976,254
16. Private inspection services 12/20/17 2017-112 (399,598) 7,576,656
17. Additional Funding to the Housing Plan project budget 1/10/18 2018-06 (546,027) 7,030,629
18. Implementation of the CMLS/RCVS 2/14/18 2018-19 (60,000) 6,970,629
19. Abandoned Vessel South of Beacon Beach 3/14/18 2018-29 (14,500) 6,956,129
20. Mobile Data Computer (MDC) Replacement - No effect to the GF 3/14/18 - 6,956,129
21. FY 2017-18 Mid-Year budget amendments (pending)3/28/18 2018-32 95,596 7,051,725
22. FY 2017-18 Mid-Year CIP transfer amendments (pending)3/28/18 2018-32 (808,931) 6,242,794
Projected Available Fund Balance 6/30/2018 (4,744,305) 6,242,794
FY 2017-18 Council Action (Corrected)
Description
General Fund (101)
2018-03-28 Item 01 (Revised 3-27-18)32 of 51
ATTACHMENT 7 UnassignedOperatingApprovedNetOperating OperatingDebt ServiceDebt ServiceNetAvailableCapital CapitalNetCapitalEndingFundRevenueOperatingOperatingTransfers InTransfers OutTransfers InTransfers OutOperatingFund Transfers InTransfers OutCapital ExpendituresFund BalanceBalanceProjectionsExpendituresTransfersBalanceTransfersFund NameFund7/1/20176/30/2018GENERAL FUNDAvailable Fund Balance1019,514,727 71,535,986 64,530,089 7,005,897 1,214,192 3,375,244 4,020,527 (6,181,579) 10,354,770 2,178,869 5,036,966 (2,858,097) 7,496,673 Committed & Unspendable Fund Balance101727,094 - - 727,094 - 727,094 Contingency Reserves (20% of Operating Expenditures)10112,520,353 - - 12,520,353 - 12,520,353 Budget Stabilization Reserve (2% of revenues)1011,417,046 - - 1,417,046 - 1,417,046 Other Reserves1011,472,372 - - 1,472,372 - 1,472,372 TOTAL GENERAL FUND25,651,592 71,535,986 64,530,089 7,005,897 1,214,192 3,375,244 - 4,020,527 (6,181,579) 25,019,263 2,178,869 5,036,966 (2,858,097) - 22,161,166 INFRASTRUCTURE FUNDSState Gasoline Taxes201334,835 1,730,551 1,730,551 1,125,484 (1,125,484) 939,902 898,000 (898,000) 41,903 State Capital Grants 203- 2,505,096 2,505,096 - 2,505,096 2,505,096 (2,505,096) - Transnet Program (Prop A Sales Tax)211- 1,709,000 1,709,000 - 1,709,000 1,802,000 (1,802,000) (93,000) Coastal Zone Management Fund 212609,947 422,000 227,981 194,019 - 803,966 120,000 (120,000) 683,966 Federal Capital Grants223- 39,644 39,644 - 39,644 39,644 (39,644) - TOTAL INFRASTRUCTURE FUNDS944,782 6,406,291 227,981 6,178,310 - 1,125,484 - - (1,125,484) 5,997,608 - 5,364,740 (5,364,740) - 632,869 GRANT FUNDSState Law Enforcement Grant20220,848 100,000 100,000 - - 20,848 - 20,848 Government Education Access213101,181 372,838 149,521 223,317 - 324,498 211,089 (211,089) 113,409 Solid Waste, Recycling and HHW2141,012,351 420,500 506,630 (86,130) - 926,221 - 926,221 Asset Forfeiture 215103,361 - - - - 103,361 103,361 (103,361) - Senior Nutrition Grant221- 89,626 131,493 (41,867) 41,867 41,867 - - - Comm Devel Block Grant (CDBG)222- 317,639 254,781 62,858 35,142 35,142 98,000 98,000 (98,000) - HOME Entitlement Program227- 5,016 (5,016) 5,016 5,016 - - - Federal Law Enforcement Grant228- - - - - - - - Donations & Contributions229156,973 232,593 364,583 (131,990) 75,000 75,000 99,983 - 99,983 CSA17 Fire Operations230205,672 79,581 73,432 6,149 - 211,821 10,000 (10,000) 201,821 TOTAL GRANT FUNDS1,600,386 1,612,777 1,585,456 27,321 157,025 - - - 157,025 1,784,732 - 422,450 (422,450) - 1,362,282 DEVELOPMENT IMPACT FUNDSPark Improvement Fees 231232,185 239,000 239,000 - 471,185 375,000 (375,000) 96,185 Park Acquisition Fees232563,851 410,639 410,639 - 974,490 - 974,490 Traffic Mitigation Fees233401,744 1,608,093 1,608,093 - 2,009,837 75,000 (75,000) 1,934,837 RTCIP-(Regional Arterial System) Fee234869,164 155,702 155,702 - 1,024,866 - - 1,024,866 Open Space Acquisition Fees235146,033 26,489 26,489 500,000 500,000 672,522 - 672,522 Recreational Trails Fees23645,094 10,131 10,131 - 55,225 - 55,225 Community Facilities Fees237- 45,680 45,680 45,680 (45,680) - - - Fire Mitigation Fees238- 43,028 43,028 43,028 (43,028) - - - Flood Control Mitigation Fees23988,084 80,731 80,731 - 168,815 - 168,815 In Lieu Fees Curb Gutter Sidewalks25112,709 24 24 - 12,733 - 12,733 In Lieu Fees Underground Utilities25212,110 1,885 1,885 - 13,995 - 13,995 Affordable Housing2531,418,944 2,000 2,000 - 1,420,944 1,383,841 (1,383,841) 37,103 TOTAL DEVELOPMENT IMPACT FUNDS3,789,918 2,623,402 - 2,623,402 500,000 88,708 - - 411,292 6,824,612 - 1,833,841 (1,833,841) - 4,990,771 MUNICIPAL IMPROVEMENT DISTRICTSVillanitas Road M.I.D.291248,172 14,814 26,751 (11,937) - 236,235 - 236,235 Cerro Street M.I.D.292383,398 52,097 45,314 6,783 - 390,181 - 390,181 Village Park M.I.D.293128,712 33,310 70,984 (37,674) - 91,038 - 91,038 Wiro Park M.I.D.2946,357 11,010 22,863 (11,853) 14,000 14,000 8,504 - 8,504 Encinitas Lighting Landscape District295871,097 1,344,950 1,551,598 (206,648) - 664,449 40,000 (40,000) 624,449 Encinitas Ranch Lighting Landscape2971,310,340 628,200 568,656 59,544 - 1,369,884 30,305 20,000 10,305 1,380,189 TOTAL MUNICIPAL IMPROVEMENT DISTRICT FUNDS2,948,076 2,084,381 2,286,166 (201,785) 14,000 - - - 14,000 2,760,291 30,305 60,000 (29,695) - 2,730,596 DEBT SERVICE FUNDSDebt Service Fund301512,866 150 483,175 (483,025) 483,025 483,025 512,866 - 512,866 Encinitas Public Finance Authority3029,576 9,200 3,546,702 (3,537,502) 3,537,502 3,537,502 9,576 - 9,576 TOTAL DEBT SERVICE FUNDS522,442 9,350 4,029,877 (4,020,527) - - 4,020,527 - 4,020,527 522,442 - - - - 522,442 CAPITAL IMPROVEMENT FUNDSCapital Project Fund401- - - - - - 7,887,922 467,4637,420,459 7,420,459 0 Capital Project Fund402- - - - - - 5,165,837 11,331 5,154,506 5,154,506 - Facility Maintenance Fund403606,726 - - - 1,000,000 1,000,000 1,606,726 - 811,000 795,726 TOTAL CAPITAL IMPROVEMENT FUNDS606,726 - - - 1,000,000 - - - 1,000,000 1,606,726 13,053,759 478,794 12,574,965 13,385,965 795,726 Schedule A: Revised Budget Summary FY 2017-182018-03-28Item 01 (Revised 3-27-18)33 of 51
ATTACHMENT 7 UnassignedOperatingApprovedNetOperating OperatingDebt ServiceDebt ServiceNetAvailableCapital CapitalNetCapitalEndingFundRevenueOperatingOperatingTransfers InTransfers OutTransfers InTransfers OutOperatingFund Transfers InTransfers OutCapital ExpendituresFund BalanceBalanceProjectionsExpendituresTransfersBalanceTransfersFund NameFund7/1/20176/30/2018Schedule A: Revised Budget Summary FY 2017-18CARDIFF SANITARY DIVISION FUNDSOperations5113,571,520 4,927,143 4,117,698 809,445 - 4,380,965 1,629,784 (1,629,784) 2,751,181 Capital Replacement512(949,830) - - (949,830) 1,629,784 34,089 1,595,695 1,988,454 (1,342,589) Capital Expansion513988,601 55,000 55,000 - 1,043,601 - 1,043,601 TOTAL CSD FUNDS3,610,291 4,982,143 4,117,698 864,445 - - - - - 4,474,736 1,629,784 1,663,873 (34,089) 1,988,454 2,452,193 ENCINITAS SANITARY DIVISION FUNDSOperations 5211,783,946 2,715,678 1,584,936 1,130,742 - 2,914,688 1,427,152 (1,427,152) 1,487,536 Capital Replacement 5224,462,102 - - 4,462,102 1,427,152 17,045 1,410,107 2,087,475 3,784,734 Capital Expansion 5232,414,745 35,000 35,000 - 2,449,745 - 2,449,745 TOTAL ESD FUNDS8,660,793 2,750,678 1,584,936 1,165,742 - - - - - 9,826,535 1,427,152 1,444,197 (17,045) 2,087,475 7,722,015 OTHER PROPRIETARY FUNDSSection 8 Housing- Admin 55117,229 224,290 270,333 (46,043) 59,597 59,597 30,783 - 30,783 Section 8 Housing- HAP 5521,768 990,141 994,108 (3,967) - (2,199) - (2,199) Pacific Pines Affordable Housing5611,537,017 216,342 250,812 (34,470) 13,039 13,039 1,515,586 21,739 (21,739) 1,493,847 TOTAL OTHER PROPRIETARY FUNDS1,556,014 1,430,773 1,515,253 (84,480) 72,636 - - - 72,636 1,544,170 - 21,739 (21,739) - 1,522,431 INTERNAL SERVICE FUNDSSelf-Insurance Fund6013,841,408 1,089,554 2,579,573 (1,490,019) 1,128,583 1,128,583 3,479,972 - 3,479,972 Wastewater Support611- 935,448 822,448 113,000 113,000 (113,000) - - - Fleet Maintenance621- 588,706 588,706 - - - - - Vehicle Replacement 622883,933 10,000 816,000 (806,000) 113,000 113,000 190,933 - 190,933 Mach Equipment Replacement6231,283,707 10,000 411,161 (401,161) 125,000 125,000 1,007,546 - 1,007,546 Fire Apparatus Replacement 6241,512,218 449,493 (449,493) 378,000 378,000 1,440,725 - 1,440,725 TOTAL INTERNAL SERVICE FUNDS7,521,266 2,633,708 5,667,381 (3,033,673) 1,744,583 113,000 - - 1,631,583 6,119,176 - - - - 6,119,176 TOTAL ALL FUNDS 57,412,286 96,069,489 85,544,837 10,524,652 4,702,436 4,702,436 4,020,527 4,020,527 - 66,480,291 18,319,869 16,326,600 1,993,269 17,461,894 51,011,667 2018-03-28Item 01 (Revised 3-27-18)34 of 51
ATTACHMENT 8
FY 2017-18
Adopted
Budget
6/29/17
FY 2017-18
Budget
Amendment
FY 2017-18
Amended
Budget
FY 2017-18
Actual
Amounts
FY 2017-18
Budget
$ Variance
Over/(Under)
YTD
FY 2017-18
Budget
%
YTD
REVENUE
TAX REVENUE
1 PROPERTY TAXES $ 43,192,718 $ - $ 43,192,718 $ 15,107,361 $ (28,085,357)35.0%
2 DOCUMENTARY TRANSFER TAXES 550,000 - 550,000 226,264 (323,736)41.1%
3 SALES TAXES 13,263,424 - 13,263,424 4,694,021 (8,569,403)35.4%
4 TRANSIENT OCCUPANCY TAX 1,688,000 - 1,688,000 1,025,628 (662,372)60.8%
5 FRANCHISE FEES 2,277,500 - 2,277,500 541,657 (1,735,843)23.8%
6 TAX REVENUE TOTAL 60,971,642 - 60,971,642 21,594,931 (39,376,711) 35.4%
OTHER REVENUE
7 LICENSES AND PERMITS 246,000 - 246,000 120,368 (125,633)48.9%
8 INTERGOVERNMENTAL REVENUE 530,346 88,794 619,140 159,194 (459,947)25.7%
9 CHARGES FOR SERVICES 7,006,469 54,500 7,060,969 3,778,141 (3,282,828)53.5%
10 FINES AND PENALTIES 746,653 - 746,653 311,226 (435,427)41.7%
11 USE OF MONEY 751,003 - 751,003 713,811 (37,192)95.0%
12 OTHER REVENUE 600,200 6,995 607,195 412,254 (194,941)67.9%
13 OTHER REVENUE TOTAL 9,880,671 150,289 10,030,960 5,494,993 (4,535,967)
14 REVENUE TOTAL 70,852,313 150,289 71,002,602 27,089,924 (43,912,678)
EXPENDITURES
GENERAL GOVERNMENT
15 CITY COUNCIL - ADMINISTRATION 438,990 - 438,990 155,731 (283,259)
16 CITY COUNCIL - CITY ATTORNEY 375,500 182,950 558,450 253,973 (304,477)
17 CITY MANAGER - ADMINISTRATION 1,043,997 20,000 1,063,997 418,833 (645,164)
18 CITY MANAGER - ECONOMIC DEV 108,500 - 108,500 51,167 (57,333)
19 CITY MANAGER - ENVIRONMENTAL SVC 135,471 - 135,471 62,547 (72,924)
20 CITY MANAGER - HUMAN RESOURCES 810,850 - 810,850 385,468 (425,382)
21 CITY MANAGER- IT OPERATIONS 1,105,386 - 1,105,386 475,973 (629,413)
22 CITY MANAGER - IT APPLICATIONS 1,341,453 - 1,341,453 548,341 (793,112)
23 CITY CLERK - ADMINISTRATION 420,804 - 420,804 180,319 (240,485)
24 CITY CLERK - ELECTIONS 1,000 - 1,000 - (1,000)
25 FINANCE - ADMINISTRATION 1,766,309 4,950 1,771,259 744,973 (1,026,286)
26 GENERAL GOVERNMENT TOTAL 7,548,260 207,900 7,756,160 3,277,324 (4,478,836)
DEVELOPMENT SERVICES
27 DEV SVC-DIRECTOR 336,254 - 336,254 130,739 (205,515)38.9%
28 DEV SVC-PLAN-ADMIN SVCS 415,366 - 415,366 181,929 (233,437)43.8%
29 DEV SVC-PLAN-LAND DEVELOPMENT 2,402,359 - 2,402,359 942,861 (1,459,498)39.2%
30 DEV SVC-PLAN-REGULATORY PERMIT 155,741 - 155,741 63,132 (92,609)40.5%
31 DEV SVC-PLAN-APPLICANT DEPOSIT 10,000 - 10,000 800 (9,200)8.0%
32 DEV SVC-PLAN-ADV PLANNING-HSG 560,804 - 560,804 224,000 (336,804)39.9%
33 DEV SVC-PLAN-BUILDING & CODE 2,435,130 57,600 2,492,730 975,558 (1,517,172)39.1%
34 DEV SVC-PLAN-PARKING CITATION 113,500 - 113,500 43,750 (69,750)38.5%
35 DVC SVC-ENG-CITY ENGINEER 1,030,509 60,001 1,090,510 388,619 (701,891)35.6%
36 DEV SVC-ENG-TRAFFIC ENGINEERNG 671,163 - 671,163 299,199 (371,964)44.6%
37 DEV SVC-ENG-STORMWATER PROG 853,789 - 853,789 332,387 (521,402)38.9%
38 DEV SVC-ENG-INSPECTIONS 841,403 399,598 1,241,001 432,009 (808,992)34.8%
39 DEV SVC-ENG-ENVIRONMENTAL 17,320 - 17,320 95 (17,225)
40 DEVELOPMENT SERVICES TOTAL 9,843,338 517,199 10,360,537 4,015,078 (6,345,459)
0.5%
38.8%
47.5%
43.1%
40.9%
42.9%
0.0%
42.1%
42.3%
Schedule C: General Fund Revenue, Expenditures and Transfers Detail
46.2%
54.8%
38.2%
35.5%
45.5%
39.4%
47.2%
2018-03-28 Item 01 (Revised 3-27-18)35 of 51
ATTACHMENT 8
FY 2017-18
Adopted
Budget
6/29/17
FY 2017-18
Budget
Amendment
FY 2017-18
Amended
Budget
FY 2017-18
Actual
Amounts
FY 2017-18
Budget
$ Variance
Over/(Under)
YTD
FY 2017-18
Budget
%
YTD
Schedule C: General Fund Revenue, Expenditures and Transfers Detail
PUBLIC SAFETY
41 PUBLIC SAFETY-LAW ENFORCEMENT 14,322,777 - 14,322,777 4,766,562 (9,556,215)33.3%
42 PUBLIC SAFETY - FIRE ADMIN 603,900 - 603,900 260,970 (342,930)43.2%
43 PUBLIC SAFETY-FIRE OPERATIONS 11,874,565 6,995 11,881,560 6,408,179 (5,473,381)53.9%
44 PUBLIC SAFETY-LOSS PREVENTION 632,567 - 632,567 282,038 (350,529)44.6%
45 PUBLIC SAFETY - DISASTER PREP 162,210 6,950 169,160 125,061 (44,099)73.9%
46 PUBLIC SAFETY - MARINE SAFETY 1,266,103 32,831 1,298,934 594,354 (704,580)45.8%
47 PUBLIC SAFETY - JR LIFEGUARDS 244,521 - 244,521 108,900 (135,621)44.5%
48 PUBLIC SAFETY TOTAL 29,106,643 46,776 29,153,419 12,546,065 (16,607,355)
PUBLIC WORKS
49 PUBLIC WORKS - ADMINISTRATION 321,278 - 321,278 101,106 (220,172)31.5%
50 PUBLIC WORKS - ENVIRONMENTAL - 2,050 2,050 - (2,050)0.0%
51 PUBLIC WORKS - STREET MAINT 2,670,542 44,147 2,714,689 1,095,033 (1,619,656)40.3%
52 PUBLIC WORKS-FAC MAINT CVC CTR 422,171 7,150 429,321 204,285 (225,036)47.6%
53 PUBLIC WORKS-FAC MAINT FIRE ST 255,468 5,434 260,902 134,439 (126,464)51.5%
54 PUBLIC WORKS-FAC MAINT PW YRD 222,089 1,620 223,709 110,672 (113,037)49.5%
55 PUBLIC WORKS-FAC MAINT LIBRARY 390,049 1,600 391,649 175,190 (216,459)44.7%
56 PUBLIC WORKS-STORM WATER MAINT 750,936 - 750,936 281,689 (469,247)37.5%
57 PUBLIC WORKS-STORM WATER FLOOD 148,337 - 148,337 50,650 (97,687)34.1%
58 PUBLIC WORKS TOTAL 5,180,870 62,001 5,242,871 2,153,064 (3,089,807)
PARKS, RECREATION & CULTURAL ARTS
59 PARKS REC - ADMINISTRATION 1,058,749 23,907 1,082,656 514,725 (567,931)47.5%
60 PARKS REC - PARK MAINTENANCE 2,257,435 50,035 2,307,470 845,969 (1,461,501)36.7%
61 PARKS REC - BEACH MAINTENANCE 576,965 6,300 583,265 184,845 (398,420)31.7%
62 PARKS REC - TRAIL MAINTENANCE 182,502 (0) 182,502 56,106 (126,395)30.7%
63 PARKS REC-RECREATION PROGRAMS 525,432 - 525,432 189,263 (336,169)36.0%
64 PARKS REC - COMM CENTER OPER 938,057 21,370 959,427 369,150 (590,277)38.5%
65 PARKS REC - COMM CENTER PROGRAMS 348,553 50,000 398,553 137,665 (260,888)34.5%
66 PARKS REC - COMM CENTER RENTALS 93,976 - 93,976 40,301 (53,675)42.9%
67 PARKS REC - SENIOR CENTER 429,613 - 429,613 184,824 (244,789)43.0%
68 PARKS REC - REC FACILITY PROGRAMS 532,948 4,500 537,448 348,016 (189,432)64.8%
69 PARKS REC - CULTURAL ARTS 338,579 7,500 346,079 99,788 (246,291)28.8%
70 PARKS, REC & CULTURAL ARTS TOTAL 7,282,809 163,612 7,446,421 2,970,653 (4,475,768)
NON-DEPARTMENTAL
71 NON DEPT-CENTRAL PURCHASES 154,000 (6,950) 147,050 61,449 (92,551)
72 NON DEPT-SHARED EXPENSES 3,485,843 500,000 3,985,843 3,150,106 (335,737)
73 NON-DEPARTMENTAL TOTAL 3,639,843 493,050 4,132,893 3,211,555 (428,288)
74 EXPENDITURES TOTAL 62,601,763 1,490,538 64,092,301 28,173,738 (35,425,512)
75 EXCESS OF REVENUE OVER EXPENDITURES 8,250,550 (1,340,249) 6,910,301 (1,083,814) (8,487,165)
TRANSFERS
76 TRANSFERS IN 1,214,191 2,178,870 3,393,061 832,360 (2,560,701)24.5%
77 TRANSFERS OUT (10,654,702) (969,104)(11,623,806) (8,259,428) 3,364,378 71.1%
78 TRANSFER TOTAL (9,440,511) 1,209,766 (8,230,745) (7,427,068) 803,677
79 NET INCREASE (DECREASE) TO FUND BALANCE $ (1,189,961) $ (130,483) $ (1,320,444) $ (8,510,882) $ (7,190,438)
90.2%
644.5%
41.1%
-15.7%
39.9%
41.8%
79.0%
77.7%
44.0%
43.0%
2018-03-28 Item 01 (Revised 3-27-18)36 of 51
ATTACHMENT 9Project TitleWP/CIP No.Responsible DepartmentProject to Date Budget as of 12/31/2017Project to Date Expenditures as of 12/31/2017Transfers or Returns Remaining Balance as of 12/31/2017Anticipated Completion Date (Month-Year)StatusDRAINAGE PROJECTS1Storm Drain RepairCD05E DEVELOPMENT SERV - ENG2,386,0012,063,077 (73,375) 249,549 Ongoing On-going Master Project. Transfer $200,000 to CD17C for tracking purposes.2El Camino Real Channel Storm Drain Repairs/ImprovementsCD06D DEVELOPMENT SERV - ENG1,929,2741,777,0800 152,194 Completed The construction is completed. Project also requires a 5 year monitoring period(CD17B). Project will be closed after FEMA send Cal OES a Notification of ProjectClosure. This could take 3-6 months from 9-2017.3(229)Manchester Ave @ Mira Costa Drainage ImprovementsCD07C DEVELOPMENT SERV - ENG56,90200 56,902 N/A Belmont Contribution.45 Yr. Habitat-Biological & MonitoringCD17B DEVELOPMENT SERV - ENG174,47450,8550 123,619 8/1/2021 The 5 year maintenance and monitoring of the El Camino Real Channel StormDrain began in June 2016. 5Lone Jack Rd Culvert Project CD17C DEVELOPMENT SERV - ENG377,166247,7060 129,460 Completed Construction ongoing. Scheduled to finish on-timeCategory Total4,923,8174,138,718 (73,375) 711,7244,923,8174,138,718 (73,375) 711,724WASTEWATER PROJECTS - CARDIFF SANITARY DIVISION6CSD Collection System Rehab CC04E CSD2,916,691489,1862,427,505 Ongoing Currently in construction. 7Olivenhain Trunk Improvements CC04J CSD7,323,7021,785,3860 5,538,316 4/1/2020 EIR certified by Planning Commission in January 2018; Anticipate MUP approvalFebruary 2018. Construction expected to begin Summer 2018.8Lone Jack & Somerset Main ReplacementCC07B CSD1,793,2809,5000 1,783,780 4/1/2020 Included in the Olivenhain Trunk Sewer Project. See status above.9Coast Blvd Pump Station UpgradesCC14B CSD2,163,7781,944,9280 218,850 12/31/2017 Completed December 2017. Notice of Completion January 2018.10SEJPA Plant Improvements CC16A CSD719,459504,761 (214,698)0 Ongoing Annual contribution to SEJPA capital improvement program.11Sewer Master Plan Update CC16B CSD120,00000 120,000 6/30/2019 Reserve funding for next Sewer Master Plan Update - anticipate FY 2019.12SEJPA Plant Improvements CC17A CSD520,010457,668 (62,342)0 Ongoing Annual contribution to SEJPA capital improvement program.13SEJPA Plant Improvements CC18A CSD488,4540 277,040 765,494 Ongoing Annual contribution to SEJPA capital improvement program.Category Total16,045,3745,191,4290 10,853,94516,045,3745,191,4290 10,853,944WASTEWATER PROJECTS - ENCINITAS SANITARY DIVISION14Batiquitos 2004 Pump Station ImprovementsCE04A ESD2,664,4202,567,36097,060 Ongoing Annual contribution to LWD capital improvements at Batiquitos pump station.15Collection System Rehabilitation CE04H ESD3,387,685489,3770 2,898,309 Ongoing Currently in construction. 16Master Plan Implementation CE16A ESD120,00000 120,000 6/30/2019 Reserve funding for next Sewer Master Plan Update - anticipate FY 2019.17Encina Plant Improvement CE16B ESD1,037,971400,913 (637,058)0.00 Jun-16 Annual contribution to EWA capital improvement program. FY16 complete18Encina Plant Improvement CE17B ESD684,622543,080 (141,542)0.00 Jun-17 Annual contribution to EWA capital improvement program. FY17 complete19Lanlikai Gravity Sewer Line CE17C ESD169,60013,906155,694 Jun-18 ESD share of Leucadia Wastewater project20Encina Plant Improvement CE18B ESD612,47585,898 778,601 1,305,178 Ongoing Annual contribution to EWA capital improvement program.Category Total8,676,7734,100,5340 4,576,2408,676,7734,100,5340 4,576,240PUBLIC FACILITIES PROJECTSFY 2017-18 YTD Capital Improvement Project Status Report - Mid Year (2nd Quarter)2018-03-28Item 01 (Revised 3-27-18)37 of 51
ATTACHMENT 9Project TitleWP/CIP No.Responsible DepartmentProject to Date Budget as of 12/31/2017Project to Date Expenditures as of 12/31/2017Transfers or Returns Remaining Balance as of 12/31/2017Anticipated Completion Date (Month-Year)StatusFY 2017-18 YTD Capital Improvement Project Status Report - Mid Year (2nd Quarter)21Library Community Room RemodelCF16C PARKS, REC AND CUL ARTS50,0006670 49,333 FY 17/18 Double set of blinds being replaced and a motorized system to be installed. Quotes have been requested and completion is anticipated by the end of FY 2017/18.Category Total50,0006670 49,33350,00066749,3332018-03-28Item 01 (Revised 3-27-18)38 of 51
ATTACHMENT 9Project TitleWP/CIP No.Responsible DepartmentProject to Date Budget as of 12/31/2017Project to Date Expenditures as of 12/31/2017Transfers or Returns Remaining Balance as of 12/31/2017Anticipated Completion Date (Month-Year)StatusFY 2017-18 YTD Capital Improvement Project Status Report - Mid Year (2nd Quarter)PARKS & BEACHES PROJECTS22Recreation Trails Development FundCP00F PARKS, REC AND CUL ARTS698,736542,8830 155,853 FY 17/18 - FY 20/21According to the Trails Master Plan, there are 80 miles of trails and 40.5 miles are currently developed. Funding was approved for the following trails during the FY 2017/18 six year CIP budget process.The Adams Run Trail Connection Engineering is currently working with a consultant on the design phase and completion is anticipated in FY 2017/18.The Trail 95 El Camino Del Norte Connection Engineering will work with a consultant on design in FY 2018/19 and construction is anticipated to be completed in FY 2018/19. Trail 82 Rancho Santa Fe Road LinkEngineering is working with a consultant on the ROW studies and design and completion is anticipated in FY 2018/19.The Trail 79 Manchester Avenue ConnectionEngineering will work with a consultant on design in FY 2019/20 and completion is anticipated in FY 2020/21.23Park Improvement Projects CP04G PARKS, REC AND CUL ARTS1,824,3731,400,3920 423,981 Ongoing The PR&CA Department identifies improvement projects for park and recreational facilities on an annual basis, funded by revenue from cell tower lease agreements. Projects may include, but are not limited to, the replacement of various park/beach/trail amenities and rehabilitation of existing facilities/amenities.Playground equipment at Encinitas ViewPoint Park and Mildred Macpherson Park has been purchased. Bids for installation have been awarded and installation will be completed in FY 2017/18.Scott Valley Park is the next park scheduled for improvements. This site will require re-design. Additional sites will be identified for improvements.24Habitat/Open Space Acquisition CP05A DEVELOPMENT SERV - PLANNING395,0006,9320 388,069 On-going This project involves the acquisition and preservation of habitat/ open space parcels from willing sellers in support of the approved SANDAG Multiple Habitat Conservation Program (MHCP), Storm Water/ Watershed Management Program and habitat preservation and open space goals. The City will utilize local funds to leverage federal and state grants and/or any other opportunities that may arise. (*TEA Grant is no longer available to City $134,242 - Augmentation form was forwarded to Finance on 3/25/15) The City seeks to establish a balance between new development and the maintenance and preservation of these valuable environmentally sensitive habitat and open space resources. Planning requests to move project to Parks & Recreation Dept. to monitor, budget, etc. 25Standard Pacific Park Site DesignCP14A DEVELOPMENT SERV - ENG2,720,00045,8250 2,674,175 Apr-19 Funding for the design has been approved as part of the FY 2016-17 budget. This additional funding fully funds the design and development of this project. It is anticipated the 3.14 acre park will include facilities and equipment found at neighborhood parks.2018-03-28Item 01 (Revised 3-27-18)39 of 51
ATTACHMENT 9Project TitleWP/CIP No.Responsible DepartmentProject to Date Budget as of 12/31/2017Project to Date Expenditures as of 12/31/2017Transfers or Returns Remaining Balance as of 12/31/2017Anticipated Completion Date (Month-Year)StatusFY 2017-18 YTD Capital Improvement Project Status Report - Mid Year (2nd Quarter)26Beacon's Beach Access CP14B DEVELOPMENT SERV - ENG850,000138,0080 711,992 Apr-18 AECOM Design contract underway.27MLB Marine Safety Headquarters RebuildCP14C ENG/MARINE SAFETY3,831,4653,573,9440 257,521 Complete Construction began in October 2016. Anticipated Construction Complete November 2017. Received $105K in Asset Forfeiture Funding Sep 2017 to help fund the law enforcement office.2018-03-28Item 01 (Revised 3-27-18)40 of 51
ATTACHMENT 9Project TitleWP/CIP No.Responsible DepartmentProject to Date Budget as of 12/31/2017Project to Date Expenditures as of 12/31/2017Transfers or Returns Remaining Balance as of 12/31/2017Anticipated Completion Date (Month-Year)StatusFY 2017-18 YTD Capital Improvement Project Status Report - Mid Year (2nd Quarter)PARKS & BEACHES PROJECTS Continued28Dune RestorationCP16A DEVELOPMENT SERV - ENG2,999,596292,9810 2,706,615 FY 18/19 100% Design Completed. Project delay due to San Elijo Lagoon Restoration Project. Scheduled construction September 201829Leo Mullen Artificial Turf CP16B DEVELOPMENT SERV - ENG1,212,6001,050,2960 162,304 Study Complete May -18The installation of artificial turf at Leo Mullen Sports Park is complete. The installation of field lights is pending the outcome of a light study.Category Total14,531,7707,051,2610 7,480,50914,531,7707,051,2610 7,480,509STREETS & ROADS PROJECTS30Safe Rte. 2 Schools Program (City)CS01E DEVELOPMENT SERV - ENG2,061,9321,289,992 (275,000) 496,940 Ongoing Master Program - ongoing. $275,000 transferred to B Street Sidewalk Project (CS18G) for tracking purposes.31Traffic Safety and Calming CS02F DEVELOPMENT SERV - ENG391,165254,9080 136,257 Ongoing Master Program - ongoing.32Traffic Signal Modifications CS02G DEVELOPMENT SERV - ENG1,205,988580,5870 625,401 Ongoing Master Program - ongoing.33North Coast Hwy 101 StreetscapeCS04D DEVELOPMENT SERV - ENG9,878,5462,414,0490 7,464,497 FY 2019-20 Segment A construction to begin Fall 2018. EIR to Council to consider adoption in March/April 2018. 60% plans for Segment A Underway.34Santa Fe Dr Improvements CS07B DEVELOPMENT SERV - ENG2,957,3051,953,4240 1,003,881 FY 2019-20 North side construction complete. Undergrounding complete April 2018. South Sidewalk/SDA frontage improvements design commencing February 2018.35Devonshire Dr Traffic Calming CS10G DEVELOPMENT SERV - ENG125,00031,5650 93,435 Ongoing Master Project.36La Costa Avenue Improvements CS11C DEVELOPMENT SERV - ENG1,475,00079,0130 1,395,987 TBD Traffic study is being revised to reflect potential La Costa Avenue at Highway 101 modifications. Roadway Classification may be modified depending on the outcome of the Circulation Element Update. Project scope, once determined, will be reviewed with the City of Carlsbad. 37Encinitas Community Park (ECP) Mitigation/Santa Fe @ ScrippsCS12E DEVELOPMENT SERV - ENG38,00000 38,000 TBD City's financial contribution for traffic impacts.38ECP Offsite Improvements CS13C DEVELOPMENT SERV - ENG750,000563,8760 186,124 TBD Master Project for future traffic mitigation costs.39Encinitas Blvd SR2S ImprovementsCS13E DEVELOPMENT SERV - ENG663,908624,3410 39,567 Complete Construction is complete. Project will be closed after the grant process is finalized.40Upgrade Traffic Signals - El Camino Real, Etc.CS14E DEVELOPMENT SERV - ENG411,100387,0640 24,036 Complete Project can be closed after final grant check is recorded.41Upgrade Traffic Signals - Leucadia Blvd, Etc.CS14F DEVELOPMENT SERV - ENG551,700515,2800 36,420 Complete Project can be closed after final grant check is recorded.42South Coast Hwy101 Sidewalk ImprovementsCS15C DEVELOPMENT SERV - ENG628,00019,6690 608,331 Summer 2018 100% plans are under review. Advertisement for bids 2/13. Construction is anticipated to begin March 2018.43Downtown Cardiff ADA Curb Ramp Project (Transition Plan Compliance)CS16C DEVELOPMENT SERV - ENG150,00020,612 (128,926)462 Jun-18 Consultant design proposal for project submitted and under review44Montgomery Ave At-Grade Pedestrian Rail CrossingCS16E DEVELOPMENT SERV - ENG3,126,025377,9870 2,748,038 FY 19/20 HDR instructed to more forward with design of Verdi location for the rail undercrossing. Design kick off January 2018.45El Portal Pedestrian/Bike Underpass ProjectCS16F DEVELOPMENT SERV - ENG5,395,000170,6400 5,224,360 FY 2018/19 T.Y. Lin design contract underway and is expected to be completed in October 2018.2018-03-28Item 01 (Revised 3-27-18)41 of 51
ATTACHMENT 9Project TitleWP/CIP No.Responsible DepartmentProject to Date Budget as of 12/31/2017Project to Date Expenditures as of 12/31/2017Transfers or Returns Remaining Balance as of 12/31/2017Anticipated Completion Date (Month-Year)StatusFY 2017-18 YTD Capital Improvement Project Status Report - Mid Year (2nd Quarter)STREETS & ROADS PROJECTS Continued46FY 2016-17 Annual Street OverlayCS17A DEVELOPMENT SERV - ENG4,407,9213,725,490 (682,431)0 Feb-17 Construction is complete. 47FY 2017-18 Annual Street OverlayCS18A DEVELOPMENT SERV - ENG3,000,0001,673,305 406,704 1,733,399 Complete Construction completed February 2018.48B Street Sidewalk Project CS18G DEVELOPMENT SERV - ENG012,427 275,000 262,573 May-19 In design. Construction start in October to avoid summer beach impacts.49Downtown Cardiff ADA Project CS18H DEVELOPMENT SERV - ENG98,0000 50,000 148,000 Aug-18 Schematic Preliminary Design in review. Estimated construction start June 2018 Category Total37,314,59014,694,229 (354,653) 22,265,70737,314,59014,694,229 (354,652) 22,265,707STORM RELATED PROJECTS50Emergency Repair Project - Highway 101 SouthCX11F DEVELOPMENT SERV - ENG872,746853,4620 19,284 Complete Project is complete. Project will be closed in the fourth quarter. Awaiting full reimbursement from FHWA ER Grant. 51Emergency Repair Project - Ponto Storm DrainCX16E DEVELOPMENT SERV - ENG110,00022,6780 87,322 Jul-18 All repairs including temporary irrigation were completed by March 2016. The city received a coastal development permit from Carlsbad. The permit requires approximately 2 years of monitoring.52Emergency Repair Project - Hwy 101 MonitoringCX16F DEVELOPMENT SERV - ENG112,51225,5570 86,955 Jul-21This is the five year monitoring associated with Project CX11F (Emergency Repair - Highway 101 South). The five year monitoring will be completed in 2021.Category Total1,095,258901,6970 193,5611,095,258901,6970 193,561Capital Projects Fund (402)53Leucadia Flooding Issues CD17A DEVELOPMENT SERV - ENG435,000148,7500 286,250 Dec-18 Project to install sumps and East Jason Street culvert. 8 sump catch basins currently being installed (anticipate completion April 2018). Jason Street Storm drain is at 90% design, construction expected Fall 2018.54ELLD-Zone H Lot 15 Recycled H2O Conversion & Booster Pump InstallationCP17A PARKS, REC AND CUL ARTS30,00000 30,000 FY 2017/18 -FY 2018/19This project is a joint project between SDWD, SEJPA, and the COE Parks Department. Phase 1 of a two phase project to bring in reclaimed water to the south mesa of Encinitas Ranch is complete. Phase 2 is scheduled for completion in mid 2018.55Park Shade StructuresCP18A PARKS, REC AND CUL ARTS375,00000 375,000 FY 2017/18-FY 2018/19The RFP for design and installation of a playground shade structure at ECP is scheduled for the third quarter of FY 2017/18. The Bid for a playground shade structure at LMSP is scheduled for first quarter of FY 2018/19. The timelines for Oakcrest Park, Scott Valley Park and Cottonwood Creek Park are TBD.56Birmingham Drive - Complete StreetsCS17B DEVELOPMENT SERV - ENG1,348,560154,5640 1,193,996 Nov-20 50% street improvement design complete. Coordinating with utilities for undergrounding. SDGE Undergrounding design to be complete by March 2019. Construction will begin thereafter.57SR2S Cardiff School District CS17C DEVELOPMENT SERV - ENG305,000166,6140 138,386 Jun-18 MacKinnon Sidewalks complete; Encinitas Community Park/Mackinnon pedestrian ramp project complete. Montgomery Avenue Sidewalks expected to begin construction in March 2018.58SR2S San Dieguito Union HS DistrictCS17D DEVELOPMENT SERV - ENG300,00052,6640 247,336 Jul-18 Requeza Street Sidewalk currently being advertised with bid opening February 15, 2018. Anticipate construction to begin March 2018 and completion in July 2018.59Hwy 101 Pedestrian Crossing CS17E DEVELOPMENT SERV - ENG323,0007,0000 316,000 FY 19/20 Incorporated in Streetscape EIR. EIR final scheduled Spring 2018. Construction in 2019.60Chesterfield Drive Quiet Zone ImplementationCS17F DEVELOPMENT SERV - ENG770,00000 770,000 Spring 2018 HDR Contract Underway. Supplemental Safety Measures to be implemented in Spring 2018. Study underway for quiet zone implementation from Chesterfield to La Costa.2018-03-28Item 01 (Revised 3-27-18)42 of 51
ATTACHMENT 9Project TitleWP/CIP No.Responsible DepartmentProject to Date Budget as of 12/31/2017Project to Date Expenditures as of 12/31/2017Transfers or Returns Remaining Balance as of 12/31/2017Anticipated Completion Date (Month-Year)StatusFY 2017-18 YTD Capital Improvement Project Status Report - Mid Year (2nd Quarter)61Street light & Traffic Signal ReplacementsCS17G DEVELOPMENT SERV - ENG200,00072,8560 127,144 on-going Master program to replace street lights and traffic signals that are knocked down.2018-03-28Item 01 (Revised 3-27-18)43 of 51
ATTACHMENT 9Project TitleWP/CIP No.Responsible DepartmentProject to Date Budget as of 12/31/2017Project to Date Expenditures as of 12/31/2017Transfers or Returns Remaining Balance as of 12/31/2017Anticipated Completion Date (Month-Year)StatusFY 2017-18 YTD Capital Improvement Project Status Report - Mid Year (2nd Quarter)Capital Projects Fund (402) Continued62Street Light Conversion Project CS17H DEVELOPMENT SERV - ENG760,50000 760,500 TBD Grant funding was appropriated in December 2016. Entering into a task order for an as-needed consultant to manage this project.63Leucadia Blvd Roundabout @ HygeiaCS18B DEVELOPMENT SERV - ENG550,000550,000 Dec-19 Starting RFP for consultant services.64Springwood SidewalksCS18C DEVELOPMENT SERV - ENG500,0002,375 357,158 854,783 May-18 Construction in progress, anticipate completion May 2018.65Installation of Innovative Bike Lane TreatmentCS18D DEVELOPMENT SERV - ENG75,00075,000 Jun-18 Master project for general striping improvements.66General Mobility Improvements CS18E DEVELOPMENT SERV - ENG400,0005,493394,508 on-going Master Project for general mobility improvements.67Coastal Rail Trail Western AlignmentCS18F DEVELOPMENT SERV - ENG218,579218,5790 Completed Per Resolution 2017-81 - Payment to SANDAG for the realignment design and environmental cost incurred by SANDAG68Emergency Repair - Lone Jack RoadCX17B DEVELOPMENT SERV - ENG347,300296,9560 50,344 Completed Submitted request for authorization for construction to Caltrans 11/20, updated with cost proposal form 12A 1/24. Reimbursement is $282,65269Climate Action Plan - Mitigation MeasuresWC17A CITY MANAGER - ENVIRONMENTAL SERVICES100,00012,8270 87,173 On-going The final CEQA document (Negative Declaration) and final Climate Action Plan were adopted by City Council on January 17, 2018. The remaining funds will be used to implement the adopted CAP measures. 70Vulcan & San Elijo Active Transportation Improvement StudyWC17B DEVELOPMENT SERV - ENG100,00010,2790 89,721 On hold Study on hold.71Leo Mullen Sports Park Lighting (ERSP)WC17C ENG/PARKS & REC165,00000 165,000 TBD An update to the Encinitas Ranch Specific Plan is required for the installation of field lights. A Lighting Study is required to determine potential impacts. Study awarded to IMEG Inc. April 2017. Hoch Consulting brought on for project management of design.72800 MHZ Radio Upgrades WC18A FIRE45,00041,997 (2,462)541 June 2021 First year radio purchase done in December 2017, have not received invoice73Assessment of Fair Housing WC18B DEVELOPMENT SERVICES - PLANNING50,00000 50,000 TBD Program participants including Housing Authorities and recipients of Community Development Block Grant program funds are required to take actions to affirmatively further fair housing choice. Budgeted funds will be used to prepare the Assessment of Fair Housing, including technical assistance, data analysis & input, and community outreach. Per HUD Notice 2018-106, released January 5, 2018, the AFH deadline is being extended. The Cities within San Diego County will complete the AFH as a region, with an anticipated new due date of October 2023. The City (along with all San Diego County jurisdictions) may still need to update the current (San Diego Regional) Analysis of Impediments in the meantime. Budgeted funds may be used to select a consultant with those efforts. 74Affordable Housing Acquisition WC18C DEVELOPMENT SERVICES - PLANNING1,383,84100 1,383,841 On-going On March 22, 2017, the EHA Board directed staff to develop a strategy for acquisition of units using the City's in-lieu fees (Affordable Housing Fund). Part of this strategy includes appropriating the available fund balance in the In-Lieu Fees fund the purposes of purchasing affordable housing within the City of Encinitas, when it becomes available and it is the City's desire to purchase. 75Pacific Pines Maintenance ScheduleWC18D DEVELOPMENT SERVICES - PLANNING21,7399,5780 12,161 On-going In 2003, the EHA acquired 16 condo units at Pacific Pines to provide affordable housing opportunities to low-income households. Since 2003, maintenance has been completed on an as-needed basis. In 2016, a replacement study was done to anticipate major needs over 20 years. Reserve funds are budgeted according to the study. 76Tech Infrastructure Replacement WC18E IT/GIS 336,88900 336,889 Ongoing This project includes the migration of end of life GIS web applications, security software, disaster recovery software, end of life servers and infrastructure management tools.77ADA/Section 504 Update of Self EvaluationWC18F CM/RISK75,00000 75,000 Dec-19 Update of City's Self-Evaluation and Transition plan as mandated by Federal Regulations2018-03-28Item 01 (Revised 3-27-18)44 of 51
ATTACHMENT 9Project TitleWP/CIP No.Responsible DepartmentProject to Date Budget as of 12/31/2017Project to Date Expenditures as of 12/31/2017Transfers or Returns Remaining Balance as of 12/31/2017Anticipated Completion Date (Month-Year)StatusFY 2017-18 YTD Capital Improvement Project Status Report - Mid Year (2nd Quarter)78Joint Tech Feasibility Study on CCEWC18G CM/ ENVIRONMENTAL100,52500 100,525 Jun-18 Contract and Cost share signed. Consultant initiating work. 79Storm Capture and Reuse Study WD17A DEVELOPMENT SERV - ENG100,00055,5540 44,446 Complete Dokken prepared a Preliminary Engineering Report studying stormwater capture at Leucadia Roadside Park. The task is complete. Waiting to see if the City wants to pursue and fund design and construction of a project.80SHSP Grant -Dry Suits WF18A Fire7,1067,073033 Jun-18 Dry suits purchased, waiting for grant reimbursement to close out project.Category Total9,423,0391,263,158 354,696 8,514,5779,423,0391,263,158 354,696 8,514,5772018-03-28Item 01 (Revised 3-27-18)45 of 51
ATTACHMENT 9Project TitleWP/CIP No.Responsible DepartmentProject to Date Budget as of 12/31/2017Project to Date Expenditures as of 12/31/2017Transfers or Returns Remaining Balance as of 12/31/2017Anticipated Completion Date (Month-Year)StatusFY 2017-18 YTD Capital Improvement Project Status Report - Mid Year (2nd Quarter)`FACILITY MAINTENANCE PROJECTS (403 Fund)78Civic Center Improvements CF16A PW1,605,000110,3390 1,494,661 Ongoing HVAC controls replacement complete; fire sprinkler system replacement in design; security upgrades in progress. FY 19 tasks include carpet replacement (anticipated completion Summer 2018), exterior painting and parking lot rehab.79Fire Stations Improvements CF16B PW254,00065,8250 188,175 Ongoing Garage doors at Station 2 replaced Fall 2017. Station 1 being evaluated to determine scope of repairs and/or rehab. Station 4 garage rehabilitation in design. 80PW Facility Improvements CF16D PW555,000174,6790 380,321 Ongoing Roof replacement complete. Carpet replacement anticipated to be completed Summer 2018. Additional FY18 and FY19 tasks include parking lot resurfacing, completion of window replacements, cargo shed roof rehab and exterior painting.81ADA Facilities Compliance CF16E PW60,00000 60,000 Ongoing Reserve funding for emergency ADA projects that are not in the City's current ADA Transition Plan. Anticipate using some of the funds in FY 18 for a consultant study to verify compliance with Transition plan and find any additional areas that need addressing.82Library Improvements CF16F PW167,00063,2910 103,709 Ongoing FY18 and FY19 tasks include furniture and countertop replacement, parking lot resurfacing and exterior painting.83Senior/Community Center Paint and CarpetCF16G PARKS, REC AND CUL ARTS130,0007,0990 122,901 FY 2017/18 Replacement of deteriorated wall panels is complete in preparation for new carpet and paint. The RFB has closed and award of contracts is scheduled for February 14, 2018. Carpet and paint is scheduled to be completed by March 6, 2018.84ADA Parking Lot Upgrades CF18A PARKS, REC AND CUL ARTS205,000205,000 FY 2019/20 On September 11, 2013, the City adopted Resolution 2013-41, the Transition and Self Evaluation Plans Under the Americans with Disabilities Act (ADA) and Section 504 of the Rehabilitation Act of 1973, and directed staff to complete the funded CIP projects as previously approved by the City Council at the June 12, 2013 meeting. Item #20 of the Transition Plan identifies several City parking lots in need of upgrades for compliance. Engineering is working with a consultant on ADA design upgrades for the Community/Senior Center parking lot in FY 2017/18. Construction is anticipated to be complete in FY 2018/19.Glen Park is scheduled for design in FY 2018/19 and the remaining park and beach parking lots are scheduled for FY 2019/20.85Community Center LED Art Gallery LightingCF18B PARKS, REC AND CUL ARTS20,00020,000 FY 2017/18The LED lighting system has been selected and will move forward upon completion of the Center paint and carpet in March 2018. The purchasing process is anticipated to be completed by the end of March and installation will be completed by the end of FY 2017/18.Category Total2,996,000421,2340 2,574,7662,996,000421,2340 2,574,7662018-03-28Item 01 (Revised 3-27-18)46 of 51
ATTACHMENT 9Project TitleWP/CIP No.Responsible DepartmentProject to Date Budget as of 12/31/2017Project to Date Expenditures as of 12/31/2017Transfers or Returns Remaining Balance as of 12/31/2017Anticipated Completion Date (Month-Year)StatusFY 2017-18 YTD Capital Improvement Project Status Report - Mid Year (2nd Quarter)CONSULTANT SERVICES & STUDIES (WORK PROJECTS) 86ACOE Shoreline Protection StudyWB06A CITY MANAGER - COASTAL ZONE1,420,9511,171,9840 248,967 Apr-19 Completed the EIR/EIS. Waiting funding from the 2018 Work plan to begin the Design Agreement & PMP. 87SCOUP-Sand Compatibility Opportunistic Use ProgramWB08C CITY MANAGER - COASTAL ZONE962,331527,7210 434,610 Ongoing Will begin to receive sand from the San Elijo Lagoon Restoration Project in February 2018. Dredging will begin on Monday, February 19 and continue for six weeks at the Cardiff site. Phase 1 is expected to be completed in June 2018, followed by the proceeding of Phase 2 in July 2018.88TMDL Compliance Program WB11A DEVELOPMENT SERV - STORMWATER806,171516,1210 290,050 Ongoing The Carlsbad Watershed Water Quality Improvement Program (WQIP) draft is complete and was approved by the Regional Water Quality Control Board in November 2016. Implementation of the water quality improvement strategies defined in the WQIP and ongoing TMDL monitoring will be ongoing.89Beach Habitat Study WB16A CITY MANAGER - COASTAL ZONE150,0009,9830 140,017 Nov-18 Tierra Data completed a Baseline Biological Report. Next phase will be to develop a scope of work for Spring and Fall 2018.90Enhancement of Native Habitats in San Elijo Lagoon Ecological Reserve ProjectWB16B DEVELOPMENT SERV - STORMWATER206,39382,8240 123,569 Oct-21 This a 5 year SEP project with the San Elijo Lagoon Conservancy. 91Coastal Storm Damage Reduction ProjectWB16C CITY MANAGER - COASTAL ZONE700,00000 700,000 Ongoing Congress has approved the Water Resource Development Act (WRDA) which places this project on a federal list appropriation list for future funding. Prior to construction, the Corps is waiting on federal funds to begin the Design Agreement and Pre-Construction and Engineering and Design (PED) phase. 92GIS Basemap Updates and EnhancementsWC01A GIS744,600677,6510 66,949 Ortho: OngoingEasements: TBDOrthos - An ortho (i.e. aerial photo) project with a regional consortium is to be completed approximately every 2-3 years. The current project being planned has a tentative flight date of late February/early March 2017. In addition to orthophotos, Encinitas, along with other regional partners, will acquire oblique imagery (bird's eye view) which has many important and relevant uses for Fire, Code, and Planning. Encinitas, a partner agency, has confirmed commitment of the 2017 project to the regional agency leading the effort (SANGIS) based on the funds allocated to it in this CIP. Current status: New imagery has been delivered to the City and is now available to all staff. The oblique imagery and the new imagery are available through a variety of web apps accessible on the intranet.93Open Space Mgmt. Plan WC08K DEVELOPMENT SERVICES - PLANNING74,49964,4240 10,075 On-going This began as a component of the Multiple Habitat Conservation Program (MHCP) Subarea Plan. However, due to high costs relative to benefits, the City did not pursue the OSMP, but instead developed the Encinitas Habitat Stewardship Program. No future funding is requested for the OSMP. Of the $10,075 remaining, $576.40 is general fund money. The other $9,499.30 is the remaining balance of a NCCP Planning grant from U.S. Fish and Wildlife Service. 2018-03-28Item 01 (Revised 3-27-18)47 of 51
ATTACHMENT 9Project TitleWP/CIP No.Responsible DepartmentProject to Date Budget as of 12/31/2017Project to Date Expenditures as of 12/31/2017Transfers or Returns Remaining Balance as of 12/31/2017Anticipated Completion Date (Month-Year)StatusFY 2017-18 YTD Capital Improvement Project Status Report - Mid Year (2nd Quarter)CONSULTANT SERVICES & STUDIES (WORK PROJECTS) Continued94Citywide Flood and Channel Maintenance Permitting ProgramWC09D DEVELOPMENT SERV - ENG425,000177,1740 247,827 TBD City pursuing a citywide programmatic permit for ongoing maintenance activities of stormwater and flood control systems. Phase 1 - Identification and validation of city-owned facilities has been completed. Coordination with Resource Agencies is planned for Phase 2.95Technology Replacement ProjectWC10A IT/GIS2,039,5871,703,0660 336,521 Ongoing This project is meant to replace end-of-life equipment and software/applications, including but not limited to: Server 2016 licenses, IT network infrastructure, Public Works plotter, Microsoft Exchange email upgrade, Seamless Docs forms software, Citywide records management project, and credit card readers. 96Fees and Other StudiesWC10B FINANCE199,060140,0450 59,015 Fall 2018 Unfunded Pension Liability Study RFPs received. Need to update & review the proposals before starting the study in spring 2018. 97Citywide Landscape & Lighting District Prop 218 BallotWC10C DEVELOPMENT SERV - ENG200,00059,7240 140,276 On-Hold Consultant prepared draft report of Preliminary Analysis of Assessments. 98Encinitas Habitat Stewardship Program (Early Multi-Habitat Conserv Plan Implementation) WC11A DEVELOPMENT SERVICES - PLANNING217,941110,2070 107,734 Summer 2018 An initial assessment report to prioritize properties/ projects for cleanup of City owned habitat property was presented to Council in September 2015. Council directed Environmental Commission (EC) review. EC reviewed report on 1/14/16 and established a subcommittee for further review. The EC Subcommittee presented their recommendations to the EC on 10/13/2016 which were accepted by the EC for final consideration and recommendation to Council. This project to stay open with remaining funds. Beginning in FY15/16, funds for the Stewardship Program are recurring and included in the Development Services operating budget ($62,600). Development Services is working with Parks & Rec to present the project to Council and to ultimately transition the project to Parks & Rec.99Governmental/Educational Access Project-Equipment UpdateWC12C IT1,849,068495,1520 1,353,916 Ongoing This project includes audio visual and smart screen upgrades to public meeting rooms at City Hall/Community Center, build-out of the City I-Net infrastructure, video library and camera and other misc. equipment replacement in the Audio Visual Room and Council Chambers for broadcasting.100Safe FundingWC13B DEVELOPMENT SERV - ENG222,446123,0190 99,427 Ongoing Master Project. The Traffic Operations Center was completed in Summer 2017. 101Cityworks ServerWC14A GIS128,00089,5800 38,420 Summer 2018 Current Status: Cityworks Server Upgrade from 2014 service pack 5 to 2015.2. This is planned as a vendor initiated and vendor performed upgrade leveraging Azteca support services.102Housing Element Update WC14B DEVELOPMENT SERVICES - PLANNING1,234,4361,171,30863,128 June 2018 To make adequate provisions for the housing needs of all income levels, a jurisdiction must identify adequate sites with the appropriate zoning in place. Where the element does not demonstrate appropriately zoned sites sufficient to accommodate the regional housing need (RHNA) by income level, a program must be included to identify sites that can be developed within the planning period. City Council, with assistance from the Housing Element Task Force (Mayor Blakespear, Deputy Mayor Kranz, Bruce Ehlers and Kurt Groseclose), is working to obtain a state compliant housing element. At the January 10, 2018 joint meeting of the City Council and the Housing Element Task Force (HETF) a total of 18 sites were selected for further analysis and consideration. 2018-03-28Item 01 (Revised 3-27-18)48 of 51
ATTACHMENT 9Project TitleWP/CIP No.Responsible DepartmentProject to Date Budget as of 12/31/2017Project to Date Expenditures as of 12/31/2017Transfers or Returns Remaining Balance as of 12/31/2017Anticipated Completion Date (Month-Year)StatusFY 2017-18 YTD Capital Improvement Project Status Report - Mid Year (2nd Quarter)103Rail Corridor VisionWC15A DEVELOPMENT SERVICES - PLANNING557,927243,7470 314,180 February 2018 Caltrans Grant awarded ($175K) in March 2015. WSP USA, Inc. (formerly Parsons Brinckerhoff) is project consultant. Project related work was incorporated into a consolidated study approach called the "Coastal Mobility and Livability Study". Additional funding of $34,200 was approved at first quarter of FY16/17. Another $64,000 was approved in Feb. for work on the Verdi crossing and another $232,227 was added for Quiet Zone analysis. Additional expenditures authorized 9/27/2017, within the existing budget (beyond scope of contract), in a not-to-exceed amount of $10,000 to allow for consultant preparation and attendance at additional meetings. Final draft to be presented to Council 2/14/2018 for approval. 2018-03-28Item 01 (Revised 3-27-18)49 of 51
ATTACHMENT 9Project TitleWP/CIP No.Responsible DepartmentProject to Date Budget as of 12/31/2017Project to Date Expenditures as of 12/31/2017Transfers or Returns Remaining Balance as of 12/31/2017Anticipated Completion Date (Month-Year)StatusFY 2017-18 YTD Capital Improvement Project Status Report - Mid Year (2nd Quarter)CONSULTANT SERVICES & STUDIES (WORK PROJECTS) Continued104Active Transportation Plan WC15B DEVELOPMENT SERVICES - PLANNING86,40022,2890 64,111 April 2018 Contract awarded to KTU+A. Project related work was incorporated into a consolidated study approach called the "Coastal Mobility and Livability Study". Additional funding of $11,400 was approved at first quarter of FY16/17. Additional expenditures authorized 9/27/2017, within the existing budget (beyond scope of contract), in a not-to-exceed amount of $10,000 to allow for consultant preparation and attendance at additional meetings. Working group and Council reviewing second draft in early 2018. 105Coast Hwy 101 Business Districts Parking Study (Comprehensive Parking Study)WC15C DEVELOPMENT SERVICES - PLANNING86,40061,3610 25,039 April 2018 An additional $25,000 was approved by Council on 7/13/16 to authorize the full parking study with adopted resolution. Chen Ryan is project consultant. Project related work was incorporated into a consolidated study approach called the "Coastal Mobility and Livability Study". Additional funding of $11,400 was approved at first quarter of FY16/17. Additional expenditures authorized 9/27/2017, within the existing budget (beyond scope of contract), in a not-to-exceed amount of $3,600 to allow for consultant preparation and attendance at additional meetings. Working group and Council reviewing second draft in early 2018.106Update Inclusionary Ordinance WC15E DEVELOPMENT SERVICES - PLANNING50,0008,2900 41,711 March 2018 Direction and funding was given in May 2014 for staff to update the City's Inclusionary Housing Ordinance to better address the need for affordable units reserved in new development projects. Staff presented a draft ordinance to Council in September 2015 at which time staff was directed to hold a workshop to further vet the Inclusionary and Affordable Housing issue. The $50,000 was originally allocated to cover consultant costs, which will largely include outside legal counsel. Actual costs may vary depending upon the ultimate scale and scope of the ordinance. A draft Ordinance will be presented to Council on 2/14/2018.107Alternative Fuel Study for City FleetWC15H PW41,92539,928 (1,997)0 Completed Complete a comprehensive fleet study to ascertain the feasibility of converting the City's fleet to alternative fuels. Issue RFP and receive report. Council originally appropriated $10k for the project, but actual project cost est. at $40k. Council approved additional funding. Study completed. 108Enterprise Workflow Management (EnerGov)WC16A IT/GIS542,753318,7010 224,052 Winter 2019 EnerGov Phase 2 – This phase will build upon the customer service improvements and underlying core technology implemented in EnerGov Phase 1. Phase 2 will expand EnerGov functionality, (to include permitting, inspections, and mobile) for the following departments: Planning & Building, Code Enforcement, Fire Prevention, Fire Operations, and Public Works Engineering. Additionally, Phase 2 will include new customer facing self-service features, such as electronic plan submittal, online inspection scheduling, and real time project status. Current project focus includes testing code enforcement (office) and code enforcement mobile (iGEnforce). Finishing configuration for request management for use by City Manager staff. Early stages of migrating Clean Water Annual inspections over to the EG system, (office and mobile). Citizen Self Service (CSS) is also in process of being configured (public facing). Caveat to functionality of phase 2 implementation is the dependency on departments' ability to dedicate resources to this effort. Current Status: CSS is now live. Additional services will be offered throughout 2018. Roy Sapau has formed a new implementation team IT will be working with for additional functionality in the Development Services area.2018-03-28Item 01 (Revised 3-27-18)50 of 51
ATTACHMENT 9Project TitleWP/CIP No.Responsible DepartmentProject to Date Budget as of 12/31/2017Project to Date Expenditures as of 12/31/2017Transfers or Returns Remaining Balance as of 12/31/2017Anticipated Completion Date (Month-Year)StatusFY 2017-18 YTD Capital Improvement Project Status Report - Mid Year (2nd Quarter)CONSULTANT SERVICES & STUDIES (WORK PROJECTS) CONTINUED109Mobile WorkforceWC16C IT/GIS60,00042,2770 17,723 Summer 2020 This project consolidates mobile hardware (primarily iPads) and related peripherals (i.e. cases, cords, printers, etc.) for all City departments. This will allow relevant staff to access mobile applications applicable to their duties and related to one or more of the City's business systems which include but are not limited to: enterprise workflow management (EnerGov), work order/inspection management, and data collection/updates on City-owned or maintained assets and infrastructure. Current status: No new deployments have been made. New deployments will focus on Building and Engineering once they begin their transition over to EnerGov.110Circulation Element of General PlanWC16D DEVELOPMENT SERVICES PLANNING310,00000 310,000 TBD Funding transferred here from Roadway Master Plan project (WC16B). The Coastal Mobility and Livability Study will be used as a foundation for the preparation of the Circulation Element Update of the General Plan. Upon completion of the CMLS, an RFP will be developed. 111Facade Improvement Program WC97F CM266,786227,7850 39,001 FY 17/18 In May 2017, Council amended the budget $66K to pay remaining outstanding applications. In June, 2017, The Cardiff strip mall project received $15K grant. In November 2017, Moonlight Marketplace received a $45K grant. One grant remaining. 112Cottonwood Creek Runoff Plan WD02A DEVELOPMENT SERV - ENG41,57540,14401,431 TBDGrant (settlement) funded project awarded by the RWQCB to address water quality issues associated with Cottonwood Creek. Remaining funding could be used for education and outreach related to Prop 84 projects.113South Leucadia/Vulcan Ave Storm Drain ProjectWD16A DEVELOPMENT SERV - ENG357,239224,6170 132,622 Spring 2018 Design completion anticipated in Spring 2018. No funding has been established for construction.114La Costa Basin Permitting WD16B DEVELOPMENT SERV - ENG50,0000 (50,000)0 Close As part of the FY 2016-17 budget revise, this project was combined with the Citywide Flood and Channel Maintenance Permitting Program project (WC09D). 115Green Building Incentive ProgramWF10A DEVELOPMENT SERVICES - PLANNING44,00020,2000 23,800 On-going The Green Building Incentive Program encourages "green" construction techniques by providing funds to assist applicants that build "green." Projects that propose and achieve certification through the Build It Green GreenPoint Rated program for residential projects or the US Green Building Council's LEED program for commercial projects would be provided up to $2,000 per application to assist with costs of providing "green" building measures utilized to achieve certification. The Council adopted an Environmental Policy on October 8, 2008 that included a requirement to ensure green building practices in all public and private development and funded the project beginning FY2010. The $20,000 annual allocation for this project was incorporated into the operating budget during the two-year cycle for FY15/16 & FY16/17. In FY17/18, that amount was reduced to $10,000 per year. Any remaining funding in this project budget must stay in place in order to cover applications that are already in process.116Pacific View Consultant Services WF15A CM/RISK MGT100,00070,5380 29,462 On-going A Right of Entry Agreement was executed in July 2016 (expires December 20, 2018) . The permit process is underway (entitlements) with Development Services Dept.Category Total14,175,488 8,439,859 (51,997) 5,683,6325,683,63214,175,488 8,439,859 (51,997) 5,683,632Capital and Work Project Total109,232,109 46,202,786 (125,329) 62,903,9942018-03-28Item 01 (Revised 3-27-18)51 of 51