2020-06-23 Special MeetingENCINITAS RANCH GOLF AUTHORITY
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SPECIAL MEETING MINUTES
Encinitas City Hall — Carnation Room
505 S. Vulcan Avenue, Encinitas, CA
Tuesday, June 23, 2020 at 4:30 p.m.
Because of the COVID-19 Pandemic, Board Members participated via video conference.
CALL TO ORDER/ROLL CALL
Chair Houk called the meeting to order at 4:31 p.m.
Directors Present: Chair Richard Houk, Vice Chair Cindy Jacob, Jennifer Campbell (Interim
City Manager), Travis Karlen (Acting Director of Parks and Recreation),
Ed Wimmer (City Engineer) arrived at 4:37 p.m.
Absent: None
Also Present: John McNair, JC Resorts (via video conference); Teresa McBroome
(City Director of Finance), Kathy Hollywood (Board Secretary), City of
Encinitas; Dick Stern, Encinitas Ranch HOA via video conference
ORAL COMMUNICATION
There were no oral communications.
AGENDIZED BUSINESS ITEMS
1. Approval of the minutes of the April 20, 2020 Regular Meeting. Contact Person: Board
Secretary Kathy Hollywood
RECOMMENDED ACTION: Approve the minutes.
BOARD ACTION:
Jacob moved, Campbell seconded to approve the minutes as presented. Motion carried.
Ayes: Campbell, Houk, Jacob. Nays: None. Absent: Wimmer. Abstain: Karlen.
2. Review of ERGA Financial Summary of Revenues, Expenditures, and Capital Reserves for
April and May 2020. Contact Person: JC Resorts, John McNair
RECOMMENDED ACTION: Receive the report.
Mr. McNair reviewed the financial summaries, impacts of COVID-19 on golf course operations,
and responded to questions from the Board.
There was Board consensus to receive the report.
3. Calculation of Estimated Excess Golf Course Net Revenues for Fiscal Year 2019-2020.
Contact Person: Director of Finance McBroome
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RECOMMENDED ACTION: That the Board of Directors approves payment of $73,953
towards the golf course's share of the Encinitas Ranch Community Facilities District (CFD)
No.1 special assessments from excess golf course net revenues for the period of July 1,
2019 through June 30, 2020.
Finance Director McBroome presented and reviewed the calculation of estimated excess golf
course net revenues for FY 2019-2020.
BOARD ACTION:
Campbell moved, Jacob seconded to approve payment of $73,953 towards the golf
course's share of the Encinitas Ranch Community Facilities District (CFD) No.1
special assessments from excess golf course net revenues for the period of July 1,
2019 through June 30, 2020. Motion carried. Ayes: Campbell, Houk, Jacob, Karlen,
Wimmer. Nays: None. Absent: None. Abstain: None.
Proposed Encinitas Ranch Golf Authority FY 2020/2021 Budget. Contact Person: John
McNair, JC Resorts
RECOMMENDED ACTION: ERGA Board of Directors approve the Fiscal Year 2020/21
Operating and Capital budgets for the Encinitas Ranch Golf Authority.
Mr. McNair reviewed the proposed FY 2020-2021 Operating and Capital budgets for the
Encinitas Ranch Golf Authority, the rates proposed for FY 2020-2021, and responded to
questions from the Board.
BOARD ACTION:
Karlen moved, Wimmer seconded to approve the FY 2020-2021 Operating and Capital
Budgets for the Encinitas Ranch Golf Authority including the new rates for 2020-2021
as proposed effective July 1, 2020. Motion carried. Ayes: Campbell, Houk, Jacob,
Karlen, Wimmer. Nays: None. Absent: None. Abstain: None.
5. Report on incidents and accidents. Contact Person: JC Resorts, John McNair
RECOMMENDED ACTION: Receive the oral report.
Mr. McNair stated there were no incidents or accidents to report.
REPORTS FROM DIRECTORS AND/OR MANAGER REPORTS
Mr. McNair reported that Kent Graff accepted another employment opportunity and is no longer with
the golf course. His replacement is Todd Kochanowski.
ADJOURNMENT
Chair Houk adjourned the meeting at 5:22 p.m.
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Kathy N61l ood
Board Secretary
Richard H Chair