2021-06-22ENCINITAS RANCH GOLF AUTHORITY
REGULAR MEETING MINUTES
Encinitas City Hall
505 S. Vulcan Avenue, Encinitas, CA
Tuesday, June 22, 2021 at 4:30 p.m.
Because of the COVID-19 Pandemic, this meeting was conducted utilizing teleconferencing
and electronic means consistent with State of California Executive Orders.
CALL TO ORDER/ROLL CALL
Chair Houk called the meeting to order at 4:33 p.m.
Directors Present: Chair Richard Houk, Directors Pamela Antil (City Manager), Jennifer
Campbell (Director of Parks and Recreation), and Jill Bankston (Acting
City Engineer)
Absent: Vice Chair Cindy Jacob
Also Present: John McNair, JC Resorts; Teresa McBroome (City Director of
Finance/City Treasurer), Kathy Hollywood (Board Secretary), City of
Encinitas; Chris Calkins, Carltas; and Dick Stern, Encinitas Ranch
HOA
ORAL COMMUNICATION
There were no oral communications.
AGENDIZED BUSINESS ITEMS
1. Approval of the minutes of the May 25, 2021 Regular Meeting. Contact Person:
Board Secretary Kathy Hollywood
RECOMMENDED ACTION: Approve the minutes.
BOARD ACTION:
Campbell moved, Bankston seconded to approve the minutes as presented.
Motion carried. Ayes: Antil, Bankston, Campbell, Houk. Nays: None. Absent:
Jacob. Abstain: None.
2. Review of ERGA Financial Summary of Revenues, Expenditures, and Capital
Reserves for May 2021. Contact Person: JC Resorts, John McNair
RECOMMENDED ACTION: Receive the report.
Mr. McNair reviewed the financial summaries for May 2021 and responded to
questions from the Board.
The Board received the report.
3. Review of the remainder of the 2021 meeting schedule and consideration of
canceling the following 2021 Regular ERGA Board meetings: July 27 for annual
summer recess, and November 23 and December 28 due to the holidays. Contact
Person: Board Secretary Hollywood
RECOMMENDED ACTION: Review and discuss the remainder of the 2021 meeting
schedule; approve canceling the July 27, November 23 and December 28 meetings
and any other meetings identified by the Board; and consider a Special Meeting date
for December 2021.
Board Clerk Hollywood presented the staff report.
BOARD ACTION:
Campbell moved, Antil seconded to approve canceling the following Regular
ERGA Board meetings: July 27, November 23, and December 28; and to
schedule a Special Meeting on December 7 at 4:30 p.m. Motion carried. Ayes:
Antil, Bankston, Campbell, Houk. Nays: None. Absent: Jacob. Abstain: None.
4. Calculation of Estimated Excess Golf Course Net Revenues for Fiscal Year 2020-21
Contact Person: City Director of Finance McBroome
RECOMMENDED ACTION: 1) That the Board of Directors fund the operating
reserve in the amount of $7,533 to bring the operating reserve to the to the minimum
level of one month of operating expenses as per the Financial Reserves Policy; 2)
That the Board of Directors approve payment of $372,227 in satisfaction of the golf
course's share of the Encinitas Ranch Community Facilities District (CFD) No.1 fiscal
year 2021-22 special taxes (Golf Course CFD Contributions) from excess golf course
net revenues for the period of July 1, 2020 through June 30, 2021; and 3) That the
Board of Directors approve the payment of $651,523 toward the lookback balance
(from previous years' shortfall) of the Golf Course CFD Contributions.
Director of Finance McBroome presented the staff report and responded to questions
from the Board.
BOARD ACTION:
Houk moved, Campbell seconded to: 1) Fund the operating reserve in the
amount of $7,533 to bring the operating reserve to the to the minimum level of
one month of operating expenses as per the Financial Reserves Policy; 2)
Approve payment of $372,227 in satisfaction of the golf course's share of the
Encinitas Ranch Community Facilities District (CFD) No.1 fiscal year 2021-22
special taxes (Golf Course CFD Contributions) from excess golf course net
revenues for the period of July 1, 2020 through June 30, 2021; and 3) Approve
the payment of $651,523 toward the lookback balance (from previous years'
shortfall) of the Golf Course CFD Contributions. Motion carried. Ayes: Antil,
Bankston, Campbell, Houk. Nays: None. Absent: Jacob. Abstain: None.
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5. Report on incidents and accidents. Contact Person: JC Resorts, John McNair
RECOMMENDED ACTION: Receive the oral report.
Mr. McNair reported on increased security efforts due to recent vandalism to the golf
course.
REPORTS FROM DIRECTORS AND/OR MANAGER REPORTS
Mr. McNair reported on golf course maintenance including aerification.
Board Member Campbell reported on the status of the golf course management contract.
Finance Director McBroome reported on the refinancing of the Community Facilities District
No. 1 2012 Special Tax Refunding Bonds agenda item being considered by the City Council
at its meeting on June 23, 2021.
Mr. Stern thanked Mr. McNair for assisting him with a homeowner's concern.
ADJOURNMENT
Chair Houk adjourned the meeting at 5:23 p.m
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Kathy Hollywood, goard Secretary
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RichatcrHouk, Chair
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