2021 Comprehensive User Fee Study WilldanCity of Encinitas
User Fee Study
i Comprehensive User Fee Study
TABLE OF CONTENTS
TABLE OF CONTENTS ................................................................................................................................ i
Executive Summary ................................................................................................................................ 1
User Fee Background .............................................................................................................................. 2
Background .................................................................................................................................................. 2
California User Fee History .......................................................................................................................... 2
Additional Policy Considerations ................................................................................................................. 3
Study Objective....................................................................................................................................... 4
Scope of the Study ....................................................................................................................................... 4
Aim of the Report ......................................................................................................................................... 5
Project Approach and Methodology ........................................................................................................ 6
Conceptual Approach ................................................................................................................................... 6
Fully Burdened Hourly Rates ........................................................................................................................ 6
Summary Steps of the Study ........................................................................................................................ 7
Allowable Costs ............................................................................................................................................ 7
Methodology ................................................................................................................................................ 8
Quality Control/Quality Assurance .............................................................................................................. 8
Reasons for cost increases/decreases over current fees............................................................................. 8
City Staff Contributions ................................................................................................................................ 9
Encinitas User Fees ............................................................................................................................... 10
Cost Recovery............................................................................................................................................. 10
Subsidization .............................................................................................................................................. 10
Impact on Demand (Elasticity) ................................................................................................................... 11
Summary .................................................................................................................................................... 11
Building ................................................................................................................................................ 12
Analysis ...................................................................................................................................................... 12
Planning ................................................................................................................................................ 13
Analysis ...................................................................................................................................................... 13
Engineering ........................................................................................................................................... 14
Analysis ...................................................................................................................................................... 14
Fire ....................................................................................................................................................... 15
ii Comprehensive User Fee Study
Analysis ...................................................................................................................................................... 15
Marine Safety ....................................................................................................................................... 16
Analysis ...................................................................................................................................................... 16
Parks, Recreation and Cultural Arts ....................................................................................................... 17
Analysis ...................................................................................................................................................... 17
Appendix A – Total Allowable Cost to be Recovered ............................................................................. 18
Appendix B – Fully Burdened Hourly Rates ............................................................................................ 19
Appendix C – Cost Recovery Analysis .................................................................................................... 22
1 Comprehensive User Fee Study
Executive Summary
The City of Encinitas engaged Willdan Financial Services (Willdan) to determine the full costs incurred by
the City to support the various activities for which the City charges user fees. Due to the complexity and
the breadth of performing a comprehensive review of fees, Willdan employed a variety of fee
methodologies to identify the full costs of individual fee and program activities. This report and the
appendices herein identifies 100% full cost recovery for City services and the recommended level of
recovery as determined through discussion with departmental staff.
The reality of the local government fee environment is that significant increases to achieve 100% cost
recovery can often not be feasible, desirable, or appropriate depending on policy direction —particularly in
a single year. The recommended fees identified herein are either at or less than full cost recovery.
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User Fee Background
Background
As part of a general cost recovery strategy, local governments adopt user fees to fund programs and services
that provide limited or no direct benefit to the community as a whole. As cities struggle to maintain levels
of service and variability of demand, they have become increasingly aware of subsidies provided by the
General Fund and have implemented cost‐recovery targets. To the extent that governments use general
tax monies to provide individuals with private benefits, and not require them to pay the full cost of the
service (and, therefore, receive a subsidy), the government is limiting funds that may be available to provide
other community‐wide benefits. In effect, the government is using community funds to pay for private
benefit. Unlike most revenue sources, cities have more control over the level of user fees they charge to
recover costs, or the subsidies they can institute.
Fees in California are required to conform to the statutory requirements of the California Constitution,
Proposition 218, and the California Code of Regulations. The Code also requires that the City Council adopt
fees by either ordinance or resolution, and that any fees in excess of the estimated total cost of rendering
the related services must be approved by a popular vote of two‐thirds of those electors voting because the
charge would be considered a tax and not a fee.
California User Fee History
Before Proposition 13, California cities were less concerned with potential subsidies and recovering the cost
of their services from individual fee payers. In times of fiscal shortages, cities simply raised property taxes,
which funded everything from police and recreation to development‐related services. However, this
situation changed with the passage of Proposition 13 in 1978.
Proposition 13 established the era of revenue limitation in California local government. In subsequent years,
the state saw a series of additional limitations to local government revenues. Proposition 4 (1979) defined
the difference between a tax and a fee: a fee can be no greater than the cost of providing the service; and
Proposition 218 (1996) further limited the imposition of taxes for certain classes of fees. As a result, cities
were required to secure a supermajority vote in order to enact or increase taxes. Since the public continues
to resist efforts to raise local government taxes, cities have little control and very few successful options for
new revenues. Compounding this limitation, the State of California took a series of actions in the 1990’s
and 2000’s to improve the State’s fiscal situation—at the expense of local governments. As an example, in
2004‐05, the Educational Revenue Augmentation Funds (“ERAF”) take‐away of property taxes and the
reduction of Vehicle License Fees have severely reduced local tax revenues.
In addition, on November 2, 2010, California voters approved Proposition 26, the “Stop Hidden Taxes
Initiative”, which is aimed at defining “regulatory fees” as a special tax rather than a fee, thus requiring
approval by two‐thirds vote of local voters. These regulatory fees are typically intended to mitigate the
societal and environmental impacts of a business or person’s activities. Proposition 26 contains seven
categories of exceptions. The vast majority of fees that cities would seek to adopt will most likely fall into
one or more of these exemptions.
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Additional Policy Considerations
The recent trend for municipalities is to update their fee schedules to reflect the actual costs of certain
public services primarily benefitting users. User Fees recover costs associated with the provision of specific
services benefiting the user, thereby reducing the use of General Fund monies for such purposes.
In addition to collecting the direct cost of labor and materials associated with processing and administering
user services, it is common for local governments to recover support costs. Support costs are those costs
relating to a local government’s central service departments that are properly allocable to the local
government’s operating departments. Central services support cost allocations were incorporated using
the resulting indirect overhead percentages determined through the Cost Allocation Plan. This plan was
developed prior to the User Fee study to determine the burden placed upon central services by the
operating departments in order to allocate a proportionate share of central service cost.
As labor effort and costs associated with the provision of services fluctuate over time, a significant element
in the development of any fee schedule is that it has the flexibility to remain current. Therefore, it is
recommended that the City include an inflationary factor in the resolution adopting the fee schedule to
allow the City Council, by resolution, to annually increase or decrease the fees.
The City may employ many different inflationary factors. The most commonly used inflator is some form
of the Consumer Price Index (CPI) as it is widely well known and accepted. A similar inflator is the implicit
price deflator for GDP, which is much like the CPI except that while the CPI is based on the same “basket”
of goods and services every year, the price deflators’ “basket” can change year to year. Since the primary
factor for the cost of a City’s services is usually the costs of the personnel involved, tying an inflationary
factor that connects more directly to the personnel costs can be suitable if there is a clear method, or
current practice of obtaining said factor.
Each City should use an inflator that they believe works the best for their specific situation and needs. It is
also recommended that the City perform this internal review annually with a comprehensive review of
services and fees performed every three to five years, which would include adding or removing fees for any
new or eliminated programs/services, as well as updating the underlying cost and personnel data.
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Study Objective
As the City of Encinitas seeks to efficiently manage limited resources and adequately respond to increased
service demands, it needs a variety of tools. These tools provide assurance that the City has the best
information and the best resources available to make sound decisions, fairly and legitimately set fees,
maintain compliance with state law and local policies, and meet the needs of the City administration and
its constituency. Given the limitations on raising revenue in local government, the City recognizes that a
User Fee Study is a very cost‐effective way to understand the total cost of services and identify potential
fee deficiencies. Essentially, a User Fee is a payment for a requested service provided by a local government
that primarily benefits an individual or group.
The total cost of each service included in this analysis is based on the full cost of providing City services,
including direct salaries and benefits of City staff, direct departmental costs, and indirect costs from central
service support. This study determines the full cost recovery fee for the City to provide each service;
however, each fee is set at the City’s discretion, up to 100% of the total cost, as specified in this report.
The principle goal of the study was to help the City determine the full cost of the services that the City
provides. In addition, Willdan established a series of additional objectives including:
Developing a rational basis for setting fees
Identifying subsidy amount, if applicable, of each fee in the model
Ensuring compliance with State law
Developing an updatable and comprehensive list of fees
Maintaining accordance with City policies and goals
The study results will help the City better understand its true costs of providing services and may serve as
a basis for making informed policy decisions regarding the most appropriate fees, if any, to collect from
individuals and organizations that require individualized services from the City.
Scope of the Study
The scope of this study encompasses a review and calculation of the user fees charged by the following
Encinitas departments and fee groups:
Building
Planning
Public Works
Fire Prevention
Marine Safety
Parks, Recreation, and Cultural Arts
The study involved the identification of existing and potential new fees, fee schedule restructuring, data
collection and analysis, orientation and consultation, quality control, communication and presentations,
and calculation of individual service costs (fees) or program cost recovery levels.
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Aim of the Report
The User Fee Study focused on the cost of City services, as City staff currently provides them at existing,
known, or reasonably anticipated service and staff levels. This report provides a summary of the study
results, and a general description of the approach and methods Willdan and City staff used to determine
the recommended fee schedule. The report is not intended to document all of the numerous discussions
throughout the process, nor is it intended to provide influential dissertation on the qualities of the utilized
tools, techniques, or other approaches.
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Project Approach and Methodology
Conceptual Approach
The basic concept of a User Fee Study is to determine the “reasonable cost” of each service provided by
the City for which it charges a user fee. The full cost of providing a service may not necessarily become the
City’s fee, but it serves as the objective basis as to the maximum amount that may be collected.
The standard fee limitation established in California law for property‐related (non‐discretionary) fees is the
“estimated, reasonable cost” principle. In order to maintain compliance with the letter and spirit of this
standard, every component of the fee study process included a related review. The use of budget figures,
time estimates, and improvement valuation clearly indicates reliance upon estimates for some data.
Fully Burdened Hourly Rates
The total cost of each service included in this analysis is primarily based on the Fully Burdened Hourly Rates
(FBHRs) that were determined for City personnel directly involved in providing services. The FBHRs include
not only personnel salary and benefits, but also any costs that are reasonably ascribable to personnel. The
cost elements that are included in the calculation of fully burdened rates are:
Salaries & benefits of personnel involved
Operating costs applicable to fee operations
Departmental support, supervision, and administration overhead
Internal Service Costs charged to each department
Indirect City‐wide overhead costs
An important factor in determining the fully burdened rate is in the calculation of productive hours for
personnel. This calculation takes the available workable hours in a year of 2,080 and adjusts this figure to
account for calculated or anticipated hours’ employees are involved in non‐billable activities such as paid
vacation, sick leave, emergency leave, holidays, and other considerations as necessary. Dividing the full cost
by the number of productive hours provides the FBHR.
The FBHRs are then used in conjunction with time estimates, when appropriate, to calculate a fees' cost
based on the personnel and the amount of their time that is involved in providing each service.
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Summary Steps of the Study
The methodology to evaluate most User Fee levels is straightforward and simple in concept. The following
list provides a summary of the study process steps:
Allowable Costs
This report identifies three types of costs that, when combined, constitute the fully burdened cost of a
service (Appendix A). Costs are defined as
direct labor, including salary and benefits,
departmental overhead costs, and the City’s
central services overhead, where
departmental and central service overhead
costs constitute support costs. These cost
types are defined as follows:
Direct Labor (Personnel Costs): The
costs related to staff salaries for
time spent directly on fee‐related
services.
Departmental Overhead: A
proportional allocation of
departmental overhead costs, including operation costs such as supplies and materials that are
necessary for the department to function.
Central Services Overhead: These costs, represent services provided by those Central Services
Departments whose primary function is to support other City departments. The calculations
utilized the de minimus rate of 10% proscribed by 2 CFR Part 200 Cost Principles for use in
organizations that do not have a cost allocation plan.
Data Analysis
Department Interviews
Time Estimates
Labor Costs
Cost Allocation Plan
Building Cost Layers
Direct Services
Indirect Services
Department Overhead
City‐Wide Overhead
Set Fees
Define the Full Cost of
Services
Set Cost Recovery Policy
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Methodology
The three methods of analysis for calculating fees used in this report are the:
Case Study Method (Standard Unit Cost Build‐Up Approach): This approach estimates the actual
labor and material costs associated with providing a unit of service to a single user. This analysis is suitable
when City staff time requirements do not vary dramatically for a service, or for special projects where the
time and cost requirements are easy to identify at the project’s outset. Further, the method is effective in
instances when a staff member from one department assists on an application, service or permit for
another department on an as‐needed basis. Costs are estimated based upon interviews with City staff
regarding the time typically spent on tasks, a review of available records, and a time and materials analysis.
Programmatic Approach: In some instances, the underlying data is not available or va ries widely, leaving
a standard unit cost build‐up approach impractical. In addition, market factors and policy concerns (as
opposed to actual costs) tend to influence fee levels more than other types of services. Willdan employed
a different methodology where appropriate to fit the programs’ needs and goals. Typical programmatic
approach cases are facility use fees, penalties, and instances where a program cost is divided over the user
base to obtain a per applicant cost for shared cost services.
Quality Control/Quality Assurance
All study components are interrelated, thus flawed data at any step in the process will cause the ultimate
results to be inconsistent and unsound. The elements of our Quality Control process for User Fee
calculations include:
Involvement of knowledgeable City staff
Clear instructions and guidance to City staff
Reasonableness tests and validation
Normalcy/expectation ranges
FTE balancing
Internal and external reviews
Cross‐checking
Reasons for cost increases/decreases over current fees
Within the fee tables in Appendix C, the differences are identified between the full costs calculated
through the study and the fee levels currently in effect. The reasons for differences between the two can
arise from a number of possible factors including:
Previous fee levels may have been set at levels less than full cost intentionally, based on policy
decisions
Staffing levels and the positions that complete fee and service activity may vary from when the
previous costs were calculated
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Personnel and materials costs could have increased at levels that differed from any inflationary
factors used to increase fees since the last study
Costs that this study has identified as part of the full cost of services may not have been accounted
for in a previous study
o Departmental overhead and administration costs
o Vehicle and Facility Maintenance support costs
o Indirect overhead from central service support
Changes in processes and procedures within a department, or the City as a whole
City Staff Contributions
As part of the study process, Willdan received tremendous support and cooperation from City staff, which
contributed and reviewed a variety of components to the study, including:
Budget and other cost data
Staffing structures
Fee and service structures, organization, and descriptions
Direct and indirect work hours (billable/non‐billable)
Time estimates to complete work tasks
Frequency and current fee levels
Suggested fee levels and cost recovery policy input
Review of draft results and other documentation
A User Fee Study requires significant involvement of the managers and line staff from the departments—
on top of their existing workloads and competing priorities. The contributions from City staff were critical
to this study. We would like to express our appreciation to the City and its staff for their assistance,
professionalism, positive attitudes, helpful suggestions, responsiveness, and overall cooperation.
10 Comprehensive User Fee Study
Encinitas User Fees
Cost Recovery
The cost recovery models, by department/division fee type, are presented in detail in Appendix C. Full cost
recovery is determined by summing the estimated amount of time each position (in increments of minutes
or hours) spends to render a service. Time estimates for each service rendered were predominately
determined by Willdan and City Staff through a time and materials survey conducted for each
department/division fee included in the study. The resulting cost recovery amount represents the total cost
of providing each service. The City’s current fee being charged for each service, if applicable, is provided in
this section, as well, for reference.
It is important to note that the time and materials survey used to determine the amount of time each
employee spends assisting in the provision of the services listed on the fee schedule is essential in
identifying the total cost of providing each service. Specifically, in providing services, a number of
employees are often involved in various aspects of the process, spending anywhere from a few minutes to
several hours on the service.
The principle goal of this study was to identify the cost of City services, to provide information to help the
City make informed decisions regarding the actual fee levels and charges. The responsibility to determine
the final fee levels is a complicated task. City staff must consider many issues in formulating
recommendations, and the City Council must consider those same issues and more in making the final
decisions.
City staff assumes the responsibility to develop specific fee level recommendations to present to the City
Council. Unfortunately, there are no hard and fast rules to guide the City, since many of the considerations
are based on the unique characteristics of the City of Encinitas, and administrative and political discretion.
However, in setting the level of full cost recovery for each fee, one should consider whether the service
solely benefits one end user or the general community.
Subsidization
Recalling the definition of a user fee helps guide decisions regarding subsidization. The general standard is
that individuals (or groups) who receive a wholly private benefit should pay 100% of the full cost of the
services. In contrast, services that are simply public benefit should be funded entirely by the general fund’s
tax dollars. Unfortunately, for the decision makers, many services fall into the range between these two
extremes.
Further complicating the decision, opponents of fees often assert that the activities subject to the fees
provide economic, cultural, “quality of life,” or other community benefits that exceed the costs to the City.
It is recommended the City consider such factors during its deliberations regarding appropriate fee levels.
Of course, subsidization can be an effective public policy tool, since it can be used to reduce fees to
encourage certain activities (such as compliance inspections to ensure public safety) or allow some people
to remove cost barriers to services they otherwise could not at the full cost. In addition, subsidies can be
11 Comprehensive User Fee Study
an appropriate and justifiable action, such as to allow citizens to rightfully access services, without
burdensome costs.
Despite the intent, it is important for the City and public to understand that subsidies must be covered by
another revenue source, such as the General Fund. Therefore, the general taxpayer will potentially help to
fund private benefits, and/or other City services will not receive funds that are otherwise directed to cover
subsidies.
Impact on Demand (Elasticity)
Economic principles of elasticity suggest that increased costs for services (higher fees) will eventually curtail
the demand for the services; whereas lower fees may spark an incentive to utilize the services and
encourage certain actions. Either of these conditions may be a desirable effect to the City. However, the
level of the fees that would cause demand changes is largely unknown. The Cost of Service Study did not
attempt to evaluate the economic or behavioral impacts of higher or lower fees; nevertheless, the City
should consider the potential impacts of these issues when deciding on fee levels.
Summary
If the City’s principal goal of this study were to maximize revenues from user fees, Willdan would
recommend setting user fees at 100% of the full cost identified in this study. However, we understand that
revenue enhancement is not the only goal of a cost of service study, and sometimes full‐cost recovery is
not needed, desired, appropriate, or could impact activity levels. Other City and departmental goals, City
Council priorities, policy initiatives, past experience, implementation issues, and other internal and external
factors may influence staff recommendations and City Council decisions. City staff has reviewed the full
costs and identified the recommended fee levels for consideration by City Council. The attached appendices
exhibit these unit fees individually.
The preceding sections provide background for each department or division and the results of this study’s
analysis of their fees. For the full list of each fee and their analysis, refer to Appendix C of this report.
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Building
Building Services is responsible for plan checking, building permits, and inspection services that are
provided under contract with the EsGil Corporation. Clerical support and coordination of this contract is
handled by Planning and Building personnel.
Analysis
Willdan individually reviewed the services provided by Building Services. The review also consisted of an
evaluation of existing services in an effort to update the fee schedule.
Building services for the City are provided by EsGil Corporation, with fees set per contract. As such the
analysis completed as part of this study was to determine the cost to the City in providing direct and
indirect staff and operational support for those services. The result of that analysis determined that the
full cost overhead that could be applied to consultant provided services is 42%. Staff is recommending a
suggested overhead charge of 33% which is an increase of 3% from the current 30%. The projected
revenue effect of this change would be an increase of $190,000 based on FY 2021/22 revenue proposed.
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Planning
The Current Planning Services division is responsible for reviewing land use and development applications
to ensure compliance with all General Plan and Local Coastal Program goals and policies, development and
use regulations of the Municipal Code and applicable specific plans, and adherence to design criteria
contained in the City’s adopted Design Review Guidelines. The division’s staff in the Advanced Planning
section also recommends and implement changes to the above. The division provides staff support to the
Planning Commission and oversees the operation of the Staff Advisory Committee, which meets with
prospective applicants on a weekly basis to familiarize them with City standards and provide early input in
the design process. The division also coordinates the City's Mills Act program and serves as the
clearinghouse for all environmental compliance reviews. Additionally, the division also reviews engineering
permit plan checks, building permit plan checks, and provides front‐counter services, which is responsible
for disseminating general zoning and land use information to the public. As part of a re‐organization effort
completed since the last fee study, the Land Development Review section has been moved here from the
Engineering section. The Land Development Review Section reviews, approves, and permits Grading and
Public Improvement plans for private development. The Section also reviews and issues permits for private
construction in the public right‐of‐way, encroachments in public right‐of‐way, beach encroachments
(seawall), news racks, public utility construction, and outdoor dining. The Section reviews all building permit
applications and plans for Engineering‐related concerns, and calculates and collects permit, plan check,
inspection, traffic mitigation, utility undergrounding in‐lieu, and flood control fees. Likewise, the Inspection
Section has been moved to the Planning division and is responsible for the enforcement of the City
Engineering standards through inspection to ensure that the vision of the City Council is being met. The City
Engineering Inspectors are responsible for inspection of private development construction permitted by a
variety of utility permits, grading and improvement permits. The Engineering field inspectors monitor
grading, public improvement, and construction permits, utility permits, encroachment permits, and sewer
construction permits. Further, the Engineering field inspectors conduct routine stormwater compliance
inspections as required by applicable State mandates and local codes.
Analysis
Willdan individually reviewed the services and programs associated with Planning Division. The review also
consisted of an evaluation of existing services in an effort to update the fee schedule.
The analysis of Planning Services relied primarily upon a standard unit cost build‐up approach, whereby we
determined the reasonable cost of each fee occurrence using staff time to recover the direct cost of staff
and the pro‐rata share of departmental costs, including indirect costs for City Central Services. Willdan then
compared the calculated full cost against the current fee amount to determine, if charged, whether the
current fee is recovering the costs associated with the requested service. The analysis found that fees were
set below the full cost of providing the service. Staff is recommending that fee increases be limited to 10%
on Year 1 and a 15% increase for Year 2 and new fees be set at 80% cost recovery as detailed in Appendix
C, with the goal of achieving 80% cost recovery in future years. As a result, there would be:
an increase to 48 fees;
9 new fees will be added, and;
9 fees would remain as currently set.
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Engineering
The Engineering Division is comprised of two Sections: Capital Improvement and Traffic Engineering. The
Capital Improvement Section plans, designs, and administers engineering contracts for City and subsidiary
district capital improvement projects, including those that are State and Federally funded. Typical City
capital improvement projects include street improvements, drainage improvements, sewer improvements,
annual street maintenance programs, fire, facilities, and park and recreation facilities. The Traffic
Engineering Section is primarily responsible for implementing policy involving pedestrian, bicycle, and
vehicular traffic movement. The section responds to citizen comments and inquiries regarding traffic‐
related issues, as well as plans, designs, and implements traffic control devices. The Traffic Engineering
Section provides traffic management services to the traveling public so they can enjoy a safe and efficient
transportation system. To that end, the Section is responsible for the development, monitoring, and
implementation of traffic improvements in the City. The Section provides for the safe movement of users
of the City's circulation system, including vehicles, bicycles and pedestrians. This Section also provides staff
support to the Traffic and Public Safety Commission and technical support to the Planning Commission and
City Council as needed.
Analysis
Willdan individually reviewed the services and programs associated with Engineering Division. The review
also consisted of an evaluation of existing services in an effort to update the fee schedule.
The analysis of Engineering Services relied primarily upon a standard unit cost build‐up approach, whereby
we determined the reasonable cost of each fee occurrence using staff time to recover the direct cost of
staff and the pro‐rata share of departmental costs, including indirect costs for City Central Services. Willdan
then compared the calculated full cost against the current fee amount to determine, if charged, whether
the current fee is recovering the costs associated with the req uested service. The analysis found that current
fee levels are subsidizing the cost of service. Staff is recommending that fee increases be limited to 10% on
Year 1 and a 15% increase for Year 2 and new fees be set at the cost recovery as detailed in Appendix C,
with the goal of achieving 80% cost recovery in future years. As a result, there would be:
an increase to 61 fees;
12 fees would be variable;
4 new fees would be added, and;
3 fees would remain as currently set
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Fire
The goal of the Fire Prevention Division is to reduce the loss of life and property to the Encinitas community.
Fire Prevention oversees the business inspection and weed abatement programs, and enforces hazardous
materials storage/use and disposal laws. The division also manages all facilities improvements and planning
for the Fire Department.
Fire Prevention is responsible for processing plan checks of new construction and remodel projects within
the city, and performing acceptance inspections of fire sprinklers (commercial/residential) and special
hazards systems for new and remodel development.
Analysis
Willdan individually reviewed the services and programs associated with Fire Prevention Division. The
review also consisted of an evaluation of existing services in an effort to update the fee schedule.
The analysis of Fire Prevention Services relied primarily upon a standard unit cost build‐up approach,
whereby we determined the reasonable cost of each fee occurrence using staff time to recover the direct
cost of staff and the pro‐rata share of departmental costs, including indirect costs for City Central Services.
Willdan then compared the calculated full cost against the current fee amount to determine, if charged,
whether the current fee is recovering the costs associated with the requested service. The analysis found
that there are both fees that are above and below the cost of providing service. It is recommended that
the City set most Fire Prevention Services fees at or near 100% cost recovery for most fees as detailed in
Appendix C. As a result, there would be:
an increase to 12 fees;
2 new fees would be added;
17 fees would decrease;
3 fees would remain as currently set, and;
the average fee change would be an increase of 2%.
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Marine Safety
The Marine Safety Division provides lifeguard services for the 3.5 miles of state beaches managed by the
City. By performing a variety of valuable public safety services, Encinitas lifeguards attempt to ensure that
all beach patrons have a safe and enjoyable time at City beaches. Traditional services include providing
safety information to the public, preventative public safety, mitigation of safety hazards on the beach, open‐
and under‐water rescues, first‐aid, animal rescues and dead animal removal. Due to Encinitas topography,
lifeguards also effect cliff rescues due to Encinitas topography and swiftwater services countywide. Other
duties include beach maintenance, bluff monitoring, crowd control, special event staffing, animal control,
code enforcement, litter removal and disposal of marine debris. The purpose of having on‐duty lifeguards
is to ensure that beach visitors are supervised by individuals who are properly trained and equipped to
perform lifesaving functions.
Analysis
Willdan individually reviewed the services and programs associated with Marine Safety Division. The review
also consisted of an evaluation of existing services in an effort to update the fee schedule.
Marine Safety is involved in services listed under Engineering for beach encroachment services and as such
their reasonable time estimates in are included in that section of the study. In addition, the Division has
need of personnel rates to be used for special event activities so fully burdened hourly rates were developed
and are contained under the Marine Safety section of Appendix C. As a result, 8 new personnel rates would
be added to the fee schedule.
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Parks, Recreation and Cultural Arts
The Parks, Recreation and Cultural Arts Department is responsible for a wide range of services for the City
including recreation programs, city‐wide special events (Holiday Parade, Spring Egg Hunt, Movies in the
Park, Summer Concerts, Cyclovia), park, beach and recreational trail maintenance, management of open
space, streetscape maintenance, animal services and oversight of the administration of the Encinitas Ranch
Golf Authority.
Analysis
Willdan individually reviewed the services and programs associated with the Parks, Recreation and Cultural
Arts Department. The review also consisted of an evaluation of existing services in an effort to update the
fee schedule.
The analysis of most Parks, Recreation and Cultural Arts programs encompassed facility use and special
event permits. The fee for use for public and government owned facilities and property can be set
discretionally by the City, typically based on past usage characteristics, policy goals, and surrounding
jurisdiction comparisons. The cost of capital acquisition, maintenance, repair, and upgrade to the City and
subsequently the public is offset through rental or use fees. As such these fees should be set using the
knowledge of activity use for the facilities, policy desires of the City, and market factors when desirable. It
is generally accepted that some Recreation programs provide a measure of public benefit to the residents
and City as a whole, and as such is it common for services to bear significant subsidies. In addition, cities
generally want to ensure that their programs and services remain affordable to the community at large,
and that the programs remain competitive with surrounding jurisdictions. Overall Parks, Recreation and
Cultural Arts cost recovery was analyzed as part of the analysis as well and the result was that currently cost
recovery is 11% for the Community Center and 3.5% for Other Facility Rentals (See below table).
The suggested fees detailed in Appendix C would result in and increase to 123 fees and all others remaining
as currently set.
Cost Revovery Analysis for PRCA Permits
Permit Center
Total Direct
Expenditures
Indirect
Overhead1
P&R
Administration
Overhead2 Total Cost
Average Annual
Revenue
Cost
recovery %
Community Center3 $929,898 $170,965 $268,940 $1,369,804 $150,999 11.0%
Other Facility Rentals4 $1,779,457 $327,160 $514,644 $2,621,262 $92,139 3.5%
10180800 Parks and Recreation Administration (excluding animal control) was allocated to supported P&R Orgs
Includes Orgs 10180857 and 10180850
Org 10180877, Includes: Beacons Beach, Cardiff Sports, Cottonwood Creek Park, Ecke Sports Park, Encinitas Community Park,
Encinitas Viewpoint Park, Glen Park, Grandview Beach, J Street Overlook, KRLIB library Room Rental, Leo Mullen Sports Park,
Leucadia Roadside Park, Little Oaks Equestrian Park, Moonlight Beach, Oakcrest Park, Swamis Beach
Determined by Cost Allocation Plan indirect rates are: 25.1% fo r Parks & Rec Administration, 18.4% for Community Center, and
8.7% for Recreation Facilities
18 Comprehensive User Fee Study
Appendix A – Total Allowable Cost to be Recovered
Below are the total department costs for those departments included in the fee study. However, only a
percentage of the total cost is realized as staff does not just work on services related to User Fees, but also
works on an array of other City functions during the operational hours of the City. The amounts listed below
will not reconcile to City budgets as costs that should not be included in overhead for personnel in the
application of determining fully burdened hourly rates were excluded. Examples of these costs are capital,
debt, monetary transfers, passthrough contract costs, and any other costs that are charged directly to the
service requestor.
City of Encinitas‐ User Fee
Overhead Rate Calculations
Department
Salary and
Benefits
Department
Operations &
Administration
Direct
Overhead %
Indirect
Allocation %
101: COMMUNITY CENTER 227,516 5,500 2.4% 18.4%
101: DEVELOPMENT SERVICES ‐ ENG 1,332,977 341,235 25.6% 35.4%
101: DEVELOPMENT SERVICES ‐ PLAN 3,575,871 1,021,635 28.6% 33.0%
101: LOSS PREVENTION 556,251 191,430 34.4% 22.1%
101: MARINE SAFETY 1,176,380 154,323 13.1% 15.4%
101: PARKS REC 2,149,588 483,058 22.5% 25.1%
101: PUBLIC WORKS 1,916,615 1,139,598 59.5% 27.4%
101: PUBLIC WORKS ‐ FAC MAINT CVC CTR 49,710 12,558 25.3% 0.0%
101: PUBLIC WORKS ‐ FAC MAINT FIRE ST 33,340 20,392 61.2% 0.0%
101: PUBLIC WORKS‐FAC MAINT CTR PK 105,845 56,503 53.4% 0.0%
101: REC FACILITY 243,486 8,600 3.5% 8.7%
101: SENIOR CENTER 126,687 13,075 10.3% 16.0%
19 Comprehensive User Fee Study
Appendix B – Fully Burdened Hourly Rates
Below are fully burdened hourly rates (FBHR’s) of staff positions that provide for the services detailed in
Appendix C. The FBHR’s were used to determine the full cost of each service. They include the salary and
benefit costs for each position as well as all applicable overhead amounts for each position as determined
by the department they are assigned to. Refer previously to Appendix A for identifying the percentage
overheads for each department. For any user fee service request that is outside the scope of the fees
detailed in Appendix C, or for services for which there is no fee currently set, the City can notify and charge
up to the full cost of the personnel, third party, or material cost involved to the service requestor.
City of Encinitas‐ User Fee
Fully Burdened Hourly Rate Calculation
Department Position
Fully Burdened
Hourly Rate
Department Rates
101: DEVELOPMENT SERVICES ‐ ENG $151.22
101: DEVELOPMENT SERVICES ‐ PLAN $131.43
101: PUBLIC WORKS $145.37
101: LOSS PREVENTION $126.53
101: DEVELOPMENT SERVICES ‐ PLAN 101: DEVELOPMENT SERVICES ‐ PLAN INSPECTION COST $188.40
Position Rates
101: COMMUNITY CENTER 101: COMMUNITY CENTER ‐ RECREATION SUPERVISOR II $78.01
101: DEVELOPMENT SERVICES - ENG 101: DEVELOPMENT SERVICES ‐ ENG ‐ CITY ENGINEER $219.38
101: DEVELOPMENT SERVICES - ENG 101: DEVELOPMENT SERVICES ‐ ENG ‐ CITY TRAFFIC ENGINEER $190.67
101: DEVELOPMENT SERVICES - ENG 101: DEVELOPMENT SERVICES ‐ ENG ‐ ENGINEER I $146.33
101: DEVELOPMENT SERVICES - ENG 101: DEVELOPMENT SERVICES ‐ ENG ‐ ENGINEER II $156.30
101: DEVELOPMENT SERVICES - ENG 101: DEVELOPMENT SERVICES ‐ ENG ‐ ENGINEERING SPECIALIST II $98.20
101: DEVELOPMENT SERVICES - ENG 101: DEVELOPMENT SERVICES ‐ ENG ‐ PROGRAM ASSISTANT II $73.14
101: DEVELOPMENT SERVICES - ENG 101: DEVELOPMENT SERVICES ‐ ENG ‐ SENIOR ENGINEER $182.57
101: DEVELOPMENT SERVICES - ENG 101: DEVELOPMENT SERVICES ‐ ENG ‐ SENIOR MANAGEMENT ANALYST $143.17
101: DEVELOPMENT SERVICES - PLAN 101: DEVELOPMENT SERVICES ‐ PLAN ‐ ASST DEV SERV DIR/CTY PLANNER $205.06
101: DEVELOPMENT SERVICES - PLAN 101: DEVELOPMENT SERVICES ‐ PLAN ‐ CODE ENFORCEMENT OFFICER III $117.59
101: DEVELOPMENT SERVICES - PLAN 101: DEVELOPMENT SERVICES ‐ PLAN ‐ CODE ENFORCEMENT SUPERVISOR $131.01
101: DEVELOPMENT SERVICES - PLAN 101: DEVELOPMENT SERVICES ‐ PLAN ‐ DEPARTMENT ADMIN SUPPORT COORD $95.67
101: DEVELOPMENT SERVICES - PLAN 101: DEVELOPMENT SERVICES ‐ PLAN ‐ DEVELOPMENT SERVICES DIRECTOR $230.58
101: DEVELOPMENT SERVICES - PLAN 101: DEVELOPMENT SERVICES ‐ PLAN ‐ ENGINEER II $164.29
101: DEVELOPMENT SERVICES - PLAN 101: DEVELOPMENT SERVICES ‐ PLAN ‐ ENGINEERING SPECIALIST III $118.09
101: DEVELOPMENT SERVICES - PLAN 101: DEVELOPMENT SERVICES ‐ PLAN ‐ ENVIRONMENTAL PROJECT MANAGER $154.42
101: DEVELOPMENT SERVICES - PLAN 101: DEVELOPMENT SERVICES ‐ PLAN ‐ EXECUTIVE ASSISTANT $109.79
101: DEVELOPMENT SERVICES - PLAN 101: DEVELOPMENT SERVICES ‐ PLAN ‐ MANAGEMENT ANALYST II $113.95
101: DEVELOPMENT SERVICES - PLAN 101: DEVELOPMENT SERVICES ‐ PLAN ‐ PLANNER III $100.88
101: DEVELOPMENT SERVICES - PLAN 101: DEVELOPMENT SERVICES ‐ PLAN ‐ PLANNER IV $124.74
101: DEVELOPMENT SERVICES - PLAN 101: DEVELOPMENT SERVICES ‐ PLAN ‐ PRINCIPAL PLANNER I $170.67
101: DEVELOPMENT SERVICES - PLAN 101: DEVELOPMENT SERVICES ‐ PLAN ‐ PROGRAM ASSISTANT I $69.91
101: DEVELOPMENT SERVICES - PLAN 101: DEVELOPMENT SERVICES ‐ PLAN ‐ PROGRAM ASSISTANT II $76.93
101: DEVELOPMENT SERVICES - PLAN 101: DEVELOPMENT SERVICES ‐ PLAN ‐ PROGRAM ASSISTANT III $89.12
101: DEVELOPMENT SERVICES - PLAN 101: DEVELOPMENT SERVICES ‐ PLAN ‐ PROGRAM COORDINATOR $95.39
101: DEVELOPMENT SERVICES - PLAN 101: DEVELOPMENT SERVICES ‐ PLAN ‐ SENIOR ENGINEER $177.63
101: DEVELOPMENT SERVICES - PLAN 101: DEVELOPMENT SERVICES ‐ PLAN ‐ SENIOR MANAGEMENT ANALYST $139.29
20 Comprehensive User Fee Study
City of Encinitas‐ User Fee
Fully Burdened Hourly Rate Calculation
Department Position
Fully Burdened
Hourly Rate
Position Rates
101: DEVELOPMENT SERVICES - PLAN 101: DEVELOPMENT SERVICES ‐ PLAN ‐ SENIOR PLANNER I $127.24
101: DEVELOPMENT SERVICES - PLAN 101: DEVELOPMENT SERVICES ‐ PLAN ‐ SENIOR PLANNER II $147.71
101: DISASTER PREP 101: DISASTER PREP ‐ MANAGEMENT ANALYST II $77.66
101: FIRE ADMIN 101: FIRE ADMIN ‐ DEPARTMENT ADMIN SUPPORT COORD $63.61
101: FIRE ADMIN 101: FIRE ADMIN ‐ MANAGEMENT ANALYST II $89.64
101: JR LIFEGUARDS 101: JR LIFEGUARDS ‐ MARINE SAFETY SERGEANT $64.42
101: LOSS PREVENTION 101: LOSS PREVENTION ‐ DEPUTY FIRE MARSHAL I $108.43
101: LOSS PREVENTION 101: LOSS PREVENTION ‐ FIRE MARSHAL $151.27
101: LOSS PREVENTION 101: LOSS PREVENTION ‐ FIRE MARSHAL II $133.12
101: LOSS PREVENTION 101: LOSS PREVENTION ‐ PROGRAM ASSISTANT III $85.54
101: LOSS PREVENTION 101: LOSS PREVENTION ‐ SENIOR DEPUTY FIRE MARSHAL $132.40
101: MARINE SAFETY 101: MARINE SAFETY ‐ CONTRACT PROGRAM ASSISTANT I $36.36
101: MARINE SAFETY 101: MARINE SAFETY ‐ MARINE SAFETY CAPTAIN $135.87
101: MARINE SAFETY 101: MARINE SAFETY ‐ MARINE SAFETY LIEUTENANT $97.31
101: MARINE SAFETY 101: MARINE SAFETY ‐ MARINE SAFETY SERGEANT $80.91
101: PARKS REC 101: PARKS REC ‐ ARTS ASSISTANT $63.07
101: PARKS REC 101: PARKS REC ‐ ARTS PROGRAM ADMINISTRATOR $131.26
101: PARKS REC 101: PARKS REC ‐ ASSISTANT CENTER MANAGER $113.64
101: PARKS REC 101: PARKS REC ‐ CENTER MANAGER $125.35
101: PARKS REC 101: PARKS REC ‐ DEPARTMENT DIRECTOR III $218.37
101: PARKS REC 101: PARKS REC ‐ MANAGEMENT ANALYST I $96.16
101: PARKS REC 101: PARKS REC ‐ PARK OPERATIONS MANAGER $145.60
101: PARKS REC 101: PARKS REC ‐ PARKS & BEACH SUPERVISOR II $178.86
101: PARKS REC 101: PARKS REC ‐ PROGRAM ASSISTANT II $61.09
101: PARKS REC 101: PARKS REC ‐ PROGRAM ASSISTANT III $80.59
101: PARKS REC 101: PARKS REC ‐ RECREATION ASSISTANT $27.64
101: PARKS REC 101: PARKS REC ‐ RECREATION COORDINATOR $36.36
101: PARKS REC 101: PARKS REC ‐ RECREATION LEADER $29.44
101: PARKS REC 101: PARKS REC ‐ RECREATION SERVICES MANAGER $145.60
101: PARKS REC 101: PARKS REC ‐ RECREATION SUPERVISOR II $689.86
101: PARKS REC 101: PARKS REC ‐ SENIOR MANAGEMENT ANALYST $124.87
101: PARKS REC 101: PARKS REC ‐ SPECIAL EVENTS&PROJECTS SUPERV $107.02
101: PUBLIC WORKS 101: PUBLIC WORKS ‐ DEPARTMENT ADMIN SUPPORT COORD $100.32
101: PUBLIC WORKS 101: PUBLIC WORKS ‐ DEPARTMENT DIRECTOR III $290.13
101: PUBLIC WORKS 101: PUBLIC WORKS ‐ ENVIRONMENTAL PROJECT MANAGER $180.67
101: PUBLIC WORKS 101: PUBLIC WORKS ‐ FACILITIES SUPERVISOR $145.89
101: PUBLIC WORKS 101: PUBLIC WORKS ‐ MANAGEMENT ANALYST II $135.47
101: PUBLIC WORKS 101: PUBLIC WORKS ‐ PROGRAM ASSISTANT III $105.94
101: PUBLIC WORKS 101: PUBLIC WORKS ‐ SENIOR MANAGEMENT ANALYST $171.14
101: PUBLIC WORKS 101: PUBLIC WORKS ‐ STORMWATER ENV SPECIALIST I $124.62
101: PUBLIC WORKS 101: PUBLIC WORKS ‐ STORMWATER ENV SPECIALIST II $134.29
101: PUBLIC WORKS 101: PUBLIC WORKS ‐ STORMWATER ENV SPECIALIST III $145.89
101: PUBLIC WORKS 101: PUBLIC WORKS ‐ SUPERINTENDENT $198.78
101: PUBLIC WORKS 101: PUBLIC WORKS ‐ UTILITY & MTC FIELD SUPER $146.59
101: PUBLIC WORKS 101: PUBLIC WORKS ‐ UTILITY & MTC TECH I $94.38
101: PUBLIC WORKS 101: PUBLIC WORKS ‐ UTILITY & MTC TECH II $109.51
101: PUBLIC WORKS 101: PUBLIC WORKS ‐ UTILITY & MTC TECH III $117.24
101: PUBLIC WORKS 101: PUBLIC WORKS ‐ UTILITY & MTC TECH IV $125.14
101: PUBLIC WORKS - FAC MAINT CVC CTR 101: PUBLIC WORKS ‐ FAC MAINT CVC CTR ‐ DEPARTMENT ADMIN SUPPORT COORD $62.17
101: PUBLIC WORKS - FAC MAINT CVC CTR 101: PUBLIC WORKS ‐ FAC MAINT CVC CTR ‐ FACILITIES SPECIALIST $72.06
101: PUBLIC WORKS - FAC MAINT FIRE ST 101: PUBLIC WORKS ‐ FAC MAINT FIRE ST ‐ FACILITIES SPECIALIST $92.74
101: PUBLIC WORKS-FAC MAINT CTR PK 101: PUBLIC WORKS‐FAC MAINT CTR PK ‐ FACILITIES SPECIALIST $88.23
21 Comprehensive User Fee Study
City of Encinitas‐ User Fee
Fully Burdened Hourly Rate Calculation
Department Position
Fully Burdened
Hourly Rate
Position Rates
101: REC FACILITY 101: REC FACILITY ‐ RECREATION ASSISTANT $20.18
101: REC FACILITY 101: REC FACILITY ‐ RECREATION LEADER $21.63
101: REC FACILITY 101: REC FACILITY ‐ RECREATION SUPERVISOR II $72.39
101: DEVELOPMENT SERVICES - PLAN 101: SDWD ‐ ENGINEER II $164.29
101: SENIOR CENTER 101: SENIOR CENTER ‐ RECREATION ASSISTANT $22.85
101: SENIOR CENTER 101: SENIOR CENTER ‐ RECREATION SUPERVISOR II $82.25
101: MARINE SAFETY 101: MARINE SAFETY ‐ CONTRACT OCEAN LIFEGUARD I $24.01
101: MARINE SAFETY 101: MARINE SAFETY ‐ CONTRACT OCEAN LIFEGUARD II $31.50
101: MARINE SAFETY 101: MARINE SAFETY ‐ CONTRACT SR OCEAN LIFEGUARD $36.56
101: MARINE SAFETY 101: MARINE SAFETY ‐ CONTRACT LIFEGUARD AIDE $21.77
101: DEVELOPMENT SERVICES ‐ PLAN 101: DEVELOPMENT SERVICES ‐ PLAN ‐ INSPECTION SUPERVISOR $244.94
101: DEVELOPMENT SERVICES ‐ PLAN 101: DEVELOPMENT SERVICES ‐ PLAN ‐ CONSTRUCTION INSPECTOR $230.43
22 Comprehensive User Fee Study
Appendix C – Cost Recovery Analysis
The following tables provide the results of the analysis, resulting full cost recovery amount, and
recommended fees. For fees in which the full cost, existing fee and suggested fee is listed as “NA”, the
amount or percentage was not calculable based on cost data or variable fee structure. This is most common
when either the current or the suggested fee includes a variable component that is not comparable on a
one to one basis, a full cost was not calculated (for penalties, fines, and facility use), or when there is not a
current fee amount to compare against.
Building Department# Description Current Fee Full CostCost Recovery % Suggested Fee Fee Δ1 City Overhead Charge30% of total fees for building permit issuance42%79%33% 3%NotesIncluding building permit, plan check, electrical, plumbing and all other associated feesCity of Encinitas23Comprehensive User Fee Study
Planning Department# Description Current Fee UnitFull CostCost Recovery %Year 1 Suggested FeeYear 2 Suggested Fee Fee Δ1Affordable unit Policy990.00$2,368.57 46% $1,089.00 $1,252.00 $99.002 Amendement Authorization by Council 660.00$6,635.14 11% $726.00 $834.00 $66.003 Affordable Housing Administration & Monitoring New$2,984.27 80% $2,385.00 $2,385.00 NA4 Appeals 300.00$10,082.34 3% $330.00 $379.00 $30.005 Boundary Adjustment/ Cert. of Compliance 1,040.00$3,309.50 35% $1,144.00 $1,315.00 $104.006 Building Plan Copy 60.00$640.11 10% $66.00 $75.00 $6.007 Certificate of Compliance 670.00$2,829.14 26% $737.00 $847.00 $67.008 Climate Action Plan ‐ Compliance Review Fee New $1,247.38 80% $995.00 $995.00 NA9 Coastal Development Permit 1,600.00$5,973.58 29% $1,760.00 $2,024.00 $160.0010 Coastal Development Permit ‐ Blufftop New$10,556.44 80% $8,445.00 $8,445.00 NA11 Conceptual Review ‐ Admin/Planning Comm 1,200.00$4,215.65 31% $1,320.00 $1,518.00 $120.0012 Covenant Release New$572.12 80% $455.00 $455.00 NA13 Design Review ‐ Admin Level 1,275.00$4,897.77 29% $1,402.00 $1,612.00 $127.0014 Design Review ‐ Right‐Of‐Way Admin Level850.00Per pole on small wireless facilities$5,805.67 16%$935.00 $1,075.00 $85.0015 Design Review ‐ Plan Comm (<2500 sq ft)2,750.00$12,956.42 23%$3,025.00 $3,478.00 $275.0016 Design Review ‐ Plan Comm (2501‐10k sq ft)3,600.00$14,274.90 28%$3,960.00 $4,554.00 $360.0017 Design Review ‐ Plan Comm (10,001‐19,999 sq ft)4,800.00$17,561.74 30%$5,280.00 $6,072.00 $480.0018 Design Review ‐ Plan Comm (20,000 ‐ 50,000 sq ft)New$21,860.24 80%$17,485.00 $17,485.00NA19 Design Review ‐ Plan Comm >50k sq ft New $24,744.48 81%$19,975.00 $19,975.00NA20 Design Review Modications ‐ Admin880.00$7,130.11 14%$968.00 $1,113.00 $88.0021 Design Review Modications ‐ Plan Comm2,370.00$12,543.51 21%$2,607.00 $2,998.00 $237.0022 Major Use Permit6,000.00$15,254.91 43%$6,600.00 $7,590.00 $600.0023 Major Use Permit Modifications3,160.00$13,826.88 25%$3,476.00 $3,997.00 $316.0024 Minor Use Permit2,110.00$9,762.47 24%$2,321.00 $2,669.00 $211.0025 Minor Use Permit Modifications1,580.00$9,525.03 18%$1,738.00 $1,998.00 $158.0026 Misc Service Requests140.00$1,216.51 13%$154.00 $177.00 $14.0027 Plan Comm or City Council Interpretation1,000.00$5,882.17 19%$1,100.00 $1,265.00 $100.0028 Resolution Amendments1,320.00$6,156.00 24%$1,452.00 $1,669.00 $132.0029 Resubmittal Fee1/2 original feeNA NA 1/2 original fee$0.00 $0.0030 SB330 Preliminary Application ‐ Housing Crisis Act of 2019New$3,212.41 80%$2,565.00 $2,565.00NA31 Sign Program850.00$2,494.37 37%$935.00 $1,075.00 $85.0032 Sign Review420.00$1,056.58 44%$462.00 $531.00 $42.0033 Sign/Banner Permit95.00$533.82 19%$104.00 $119.00 $9.0034 Substantial Conformance Review 335.00$2,189.17 17%$368.00 $423.00 $33.0035 Substantial Conformance Review ‐ ComplexNew$2,812.86 80%$2,250.00 $2,250.00NA36 Tent Parcel Mapp Appl or Mod (2‐4 lots)4,555.00$13,425.52 37%$5,010.00 $5,761.00 $455.0037 Parcel Map Waiver (condo conversion, etc.)1,800.00$5,623.97 35%$1,980.00 $2,277.00 $180.0038 Tentative Subdivision Map$13,000 + $650 per lot in excess of 5 lots$23,085.84 Variable$14,300 + $715 per lot in excess of 5 lots$16,445 + $822 per lot in excess of 5 lots$13,000.0039 Tentative Map Modification10,110.00$21,198.38 52%$11,121.00 $12,789.00 $1,011.0040 Time Extensions1,015.00$3,083.12 36%$1,116.00 $1,283.00 $101.0041 Variance ‐ Administrative1,580.00$4,741.46 37%$1,738.00 $1,998.00 $158.00APPLICATION FEESNotesThis fee will be charged on the 5th submittal for all discretionary and construction permits, including Building and Grading permits.City of Encinitas24Comprehensive User Fee Study
Planning Department# Description Current Fee UnitFull CostCost Recovery %Year 1 Suggested FeeYear 2 Suggested Fee Fee ΔAPPLICATION FEESNotes42 Variance ‐ Planning Commission3,810.00$9,750.87 43%$4,191.00 $4,819.00 $381.0043 Variance ‐ Planning Commission/sfd1,865.00$5,447.97 38%$2,051.00 $2,358.00 $186.0044 Minor Plan Check70.00$780.58 10%$77.00$88.00 $7.0045 Commerical Plan Check1,000.00$2,195.19 50%$1,100.00 $1,265.00 $100.0046 Single Family Plan Check400.00$1,489.36 30%$440.00 $506.00 $40.0047 Multi‐Family (3‐10 units) Plan Check1,000.00$2,571.41 43%$1,100.00 $1,265.00 $100.0048 Multi‐Family (11 + units) Plan Check1,200.00$3,736.83 35%$1,320.00 $1,518.00 $120.0049 Duplex Plan Check700.00$1,920.54 40%$770.00 $885.00 $70.0050 General Plan Update Fee 35.00$405.68 NA$38.00$43.00 $3.0051 Technology FeeNew$40.00 100%$40.00$40.00NA52 Environmental Review ‐ Exemption70.00$389.46 20%$77.00$88.00 $7.0053 Comprehensive Initial Study (in house)5,055.00$9,265.22 60%$5,560.00 $6,394.00 $505.0054 Comprehensive Initial Study Contract Admin1,055.00$2,084.68 56%$1,160.00 $1,334.00 $105.0055 EIR's Contract Admin4,485.00$9,787.79 50%$4,933.00 $5,672.00 $448.0056 Wireless Review Contract Admin320.00$561.32 63%$352.00 $404.00 $32.0057 Misc. Technical Studies Contract Admin660.00$1,389.78 52%$726.00 $834.00 $66.0058 Agricultural Permit 250.00$4,402.97 6%$275.00 $316.00 $25.00#DescriptionCurrent Fee UnitFull CostCost Recovery %Year 1 Suggested FeeYear 2 Suggested FeeFee Δ59 General Plan Admendment (no vote req)13,000.00 DepositVariable 0%$13,000.00 $13,000.00 $0.0060 General Plan Admendment (vote req)20,000.00 DepositVariable 0%$20,000.00 $20,000.00 $0.0061 Zoning Code Admendments20,000.00 DepositVariable 0%$20,000.00 $20,000.00 $0.0062 Specific Plan30,000.00 DepositVariable 0%$30,000.00 $30,000.00 $0.0063 Annexation5,000.00 DepositVariable 0%$5,000.00 $5,000.00 $0.00# DescriptionCurrent Fee UnitFull CostCost Recovery %Year 1 Suggested FeeYear 2 Suggested FeeFee Δ1 Enviro. Review Consultant DepositTBDVariable 0%TBDTBD $0.002 Wireless Consultant Deposit3,000.00Variable 0%$3,000.00 $3,000.00 $0.003 Misc Tech Studies Consultant DepositTBDVariable 0%TBDTBD $0.00APPLICATION DEPOSITSStaff Time and City costs including 50% overhead will be charged for all deposit applicationsStaff Time and City costs including 50% overhead will be charged for all deposit applicationsNotesCONSULTANT DEPOSITSStaff Time and City costs including 50% overhead will be charged for all deposit applicationsStaff Time and City costs including 50% overhead will be charged for all deposit applicationsStaff Time and City costs including 50% overhead will be charged for all deposit applicationsNotesCity of Encinitas25Comprehensive User Fee Study
EngineeringGRADING PERMIT PROCESSING # Description Current Fee Unit Notes Full CostCost Recovery % Year 1 Suggested Fee Year 2 Suggested Fee Fee Δ1 Plan Check 1,747.00 Per Sheet $2,524.78 76% $1,921.00 $2,020.00 $174.002 Erosion Control Plan Check 190.00 Per Sheet $342.27 61% $209.00 $240.00 $19.003 Landscape and Irrigation ‐ Plan Check Public 348.00 $832.49 46% $382.00 $439.00 $34.004 Landscape and irrigation ‐ Plan Check Private 168.00 $714.40 26% $184.00 $211.00 $16.005 Structural Review ‐ New Sheet 305.00 $504.68 66% $335.00 $385.00 $30.006 Structural Review ‐ Outside ReviewDirect Cost Pass ThroughVariable VariableDirect Cost Pass ThroughDirect Cost Pass ThroughVariable7 Simplified Grading 2,376.00 $5,796.52 45% $2,613.00 $3,004.00 $237.008 Grading ‐ Constr Chgs New Sheet 1,747.00 Per Sheet $2,524.78 76% $1,921.00 $2,020.00 $174.009 Construction Change Minor 220.00 Over the Counter $402.19 60% $242.00 $278.00 $22.0010 Construction Change Major 468.00 Submitted for Plan Check $972.70 53% $514.00 $591.00 $46.0011 Inspection ‐ Approved Cost Estimate ≤ $100,000 5% of ACE Variable Variable5.5% of ACE 6.3% of ACE Variable12 Inspection ‐ Approved Cost Estimate ≥ $100,001$5,000 plus 3% of ACE over $100KVariable Variable$5,500 plus 3.3% of ACE over $100K$6,325 plus 3.8% of ACE over $100KVariable#DescriptionCurrent Fee UnitNotesFull CostCost Recovery % Year 1 Suggested Fee Year 2 Suggested Fee Fee Δ1 Plan Check2,230.00 Per Sheet$3,327.86 74%$2,453.00$2,662.00 $223.002 Landscape and Irrigation ‐ Plan Check Public348.00$832.49 46%$382.00$439.00 $34.003 Landscape and irrigation ‐ Plan Check Private168.00$714.40 26%$184.00$211.00 $16.004 Structural Review ‐ New Sheet305.00$504.68 66%$335.00$385.00 $30.005 Structural Review ‐ Outside ReviewDirect Cost Pass ThroughVariable VariableDirect Cost Pass ThroughDirect Cost Pass ThroughVariable6 Simplified Improvement PermitNew$6,428.83 46%$2,970.00$2,970.00NA7 Construction Change Minor220.00Over the Counter$402.19 60%$242.00$278.00 $22.008 Construction Change Major468.00Submitted for Plan Check$972.7053%$514.00$591.00 $46.009 Construction Change New Sheet2,230.00 Per Sheet$3,327.86 74%$2,453.00$2,662.00 $223.0010 Inspection ‐ Approved Cost Estimate ≤ $100,000 5% of ACEVariable Variable5.5% of ACE 6.3% of ACE Variable11 Inspection ‐ Approved Cost Estimate ≥ $100,001$5000 plus 3% of ACE over $100KVariable Variable$5,500 plus 3.3% of ACE over $100K$6,325 plus 3.8% of ACE over $100KVariable#DescriptionCurrent Fee UnitNotesFull CostCost Recovery % Year 1 Suggested Fee Year 2 Suggested Fee Fee Δ1 Sewer Lateral Construction Permit440.00$1,074.13 45%$484.00$556.00 $44.002 Wastewater Discharge Permit Processing Fee47.00$92.42 55%$51.00$58.00 $4.003 Sewer Reimbursement District ‐ Establishment Fee3,050.00$5,093.57 66%$3,355.00$3,858.00 $305.00PUBLIC IMPROVEMENT PROCESSINGSEWER CONSTRUCTIONCity of Encinitas26Comprehensive User Fee Study
EngineeringTRAFFIC# Description Current Fee UnitNotesFull CostCost Recovery % Year 1 Suggested Fee Year 2 Suggested Fee Fee Δ1 Traffic Control Permit 250.00Per Location, Intersection, Segment, or 1000lf of TC.$851.89 32% $275.00 $316.00 $25.002 Traffic Control ‐ Minor 60.00 $278.78 24% $66.00 $75.00 $6.003 Transporation Permit No Fee $236.18 0% No fee No fee $0.004 Haul Route Permit 30.00 $118.09 28% $33.00 $37.00 $3.00BUILDING PERMIT PLAN CHECK AND INSPECTION# Description Current Fee UnitNotesFull CostCost Recovery % Year 1 Suggested Fee Year 2 Suggested Fee Fee Δ1.a Residential 0‐500 SF 204.00 $321.66 70% $224.00 $257.00 $20.001.b Residential 500‐2000 SF 336.00 $781.56 47% $369.00 $424.00 $33.001.c Residential 2000‐5000 SF 500.00 $1,111.94 49% $550.00 $632.00 $50.001.d Residential > 5000 SF 679.00 $1,536.52 49% $746.00 $857.00 $67.002.a Commercial 0‐500 SF 204.00 $557.85 40% $224.00 $257.00 $20.002.b Commercial 500‐2000 SF 336.00 $934.64 39% $369.00 $424.00 $33.002.c Commercial 2000‐10000 SF 610.00 $1,269.62 53% $671.00 $771.00 $61.002.d Commercial > 10000 SF 830.00 $1,812.29 50% $913.00 $1,049.00 $83.003 Commerical Remodel, Tenant Improvement 300.00 $741.01 45% $330.00 $379.00 $30.004 Pool, Spa250.00 $929.98 30% $275.00 $316.00 $25.005 Demo Building Permit 84.00 $355.69 26% $92.00 $105.00 $8.006 Misc Engineering Approval 30.00 $59.05 56% $33.00 $37.00 $3.00# Description Current Fee UnitNotesFull CostCost Recovery % Year 1 Suggested Fee Year 2 Suggested Fee Fee Δ1 Final Map Processing ‐ Major Subdivision Map 2,112.00 Per Sheet $3,562.44 65% $2,323.00 $2,671.00 $211.002 Final Map Processing ‐ Minor Subdivision Map 2,400.00 Per Sheet $3,562.44 74%$2,640.00$2,849.00 $240.003 Certificate of Correction144.00$322.59 49%$158.00$181.00 $14.004 GIS Map Fee410.00Update of GIS Database$708.55 64%$451.00$518.00 $41.00#DescriptionCurrent Fee UnitNotesFull CostCost Recovery % Year 1 Suggested Fee Year 2 Suggested Fee Fee Δ1Plan Check168.00 Per Sheet$1,230.62 15%$184.00$211.00 $16.002 Inspection ‐ Approved Cost Estimate ≤ $100,0001% of ACEVariable Variable1.10% of ACE 1.16% of ACE Variable3 Inspection ‐ Approved Cost Estimate ≥ $100,001$1,000 plus 0.6% of ACE over $100KVariable Variable$1,100 plus 0.66% of ACE over $100k$1,265 plus 0.76% of ACE over $100kVariable4 Storm Water Control Simulation Model Review ‐ Minor1,392.00$1,938.63 79%$1,531.00$1,550.00 $139.005 Storm Water Control Simulation Model Review ‐ Major2,330.00$3,581.54 72%$2,563.00$2,865.00 $233.006 FEMA Conditional Letter of Map Revision1,390.00$2,285.41 67%$1,529.00$1,758.00 $139.007 FEMA Letter of Map Revision460.00$775.25 65%$506.00$581.00 $46.008 FEMA Letter of Map Revision/Elevation Certificate460.00$775.2565%$506.00$581.00 $46.00NPDES AND FLOOD CONTROLMAP AND PARCEL MAP PROCESSINGCity of Encinitas27Comprehensive User Fee Study
Engineering#DescriptionCurrent Fee UnitNotesFull CostCost Recovery % Year 1 Suggested Fee Year 2 Suggested Fee Fee Δ1 Utility Construction Permit with Trenching < 200 LF280.00$699.74 44%$308.00$354.00 $28.002 Utility Construction Permit with >200lf Trenching; ACE ≤ $100,0005% of ACEVariable Variable5.5% of ACE 6.3% of ACE Variable3 Utility Construction Permit with >200lf Trenching; ACE > $100,000$5,000 plus 3% of ACE over $100KVariable Variable$5,500 plus 3.3% of ACE over $100K$6,325 plus 3.8% of ACE over $100KVariable4 Minor Right of Way Construction Permit330.00Associated with Single Family Dwelling$681.93 53%$363.00$417.00 $33.005 Major Right of Way Construction Permit < 200lf Trenching890.00Not Associated with Single Family Dwelling or more than one trench; and/or ACE >$10K$1,389.76 70%$979.00$1,111.00 $89.006 Major Right of Way Construction Permit > 200lf Trenching5% of ACETrenching ≥200 LFVariable Variable5.5% of ACE 6.3% of ACE Variable#DescriptionCurrent Fee UnitNotesFull CostCost Recovery % Year 1 Suggested Fee Year 2 Suggested Fee Fee Δ1 Beach Encroachment1,526.00Includes up to 10 hours of lifeguard$2,456.89 68%$1,678.00$1,929.00 $152.002 Beach Encroachment ‐ Additional Lifeguard Time per Day (8 hours)NewUsed for multiple days on beach needing lifeguard$251.97 79%$200.00$200.00 NA3 Beach Encroachment Security Deposit $5,000 min or 5% of ACE whichver is moreVariable Variable$5,500 min or 5.5% of ACE whichver is more$6,325 min or 6.3% of ACE whichver is moreVariable4 Permanent Encroachment Permit384.00$627.83 67%$422.00$485.00 $38.005 Permanent Encroachment Permit with Construction500.00$1,193.0146%$550.00$632.00 $50.006 Temporary Encroachment Permit179.00$400.68 49%$196.00$225.00 $17.007 Newsrack Operations Permit54.00$168.05 35%$59.00$67.00 $5.008 Sidewalk Cafe288.00$616.09 51%$316.00$363.00 $28.009 Sidewalk Café Renewal92.00$178.80 56%$101.00$116.00 $9.0010 Sidewalk Café Renewal with Violation170.00$298.55 63%$187.00$215.00 $17.00#DescriptionCurrent Fee UnitNotesFull CostCost Recovery % Year 1 Suggested Fee Year 2 Suggested Fee Fee Δ1 Street Name Change Application3,740.00$5,642.84 73%$4,114.00$4,514.00 $374.002 Street Vacation Application3,610.00$5,708.54 70%$3,971.00$4,566.00 $361.003 Tree Removal Permit/Urban Forest Management Permit610.00$927.85 72%$671.00$742.00 $61.004 Misc Engineering Approval30.00$47.24 70%$33.00$37.00 $3.005 Generic Survey Review191.00$246.44 80%$197.00$197.00 $6.006 After Hours Inspection500.00per occuranceInspection outside of normal working hours$1,026.60 62%$550.00$632.00 $50.007 Hardscape/Drainage PermitNew$817.80 51%$363.00$417.00 NA8 Covenant ReleaseNew$98.75 80%$79.00$79.00 NA9 Sidewalk Vending Permit ‐ New160.00NA$160.00$160.00 $0.0010 Sidewalk Vending Permit ‐ Renewal60.00NA NA$60.00$60.00 $0.00Additional security deposit may be required at the discretion of the City ManagerUTILITY AND RIGHT‐OF‐WAY CONSTRUCTIONMISCELLANEOUSVARIOUS ENCROACHMENT PERMITSCity of Encinitas28Comprehensive User Fee Study
Fire DepartmentPREVENTION FEES#DescriptionCurrent FeeUnit Full CostCost Recovery %Suggested Fee Fee Δ1 Fixed Fire Extinguishing System 300.00 $253.05 100% $253.00 ‐$47.002 Comm Bldg Plan Check & Inspection New square foot $0.11 100% $0.11 NA3 Comm Bldg Plan Check 0.06 square foot $0.06 100% $0.06 $0.004 Comm Bldg Inspection 0.04 square foot $0.05 100% $0.05 $0.015 Comm Sprinklered Plan Check ‐ TI's only 0.04 square foot $0.03 100%$0.03 ‐$0.016 Comm Sprinklered Inspection ‐ TI's only0.05 square foot$0.06 100%$0.06 $0.017 Comm Sprinklered Inspection ‐ New only0.08 square foot$0.13 100%$0.13 $0.058 Resi Sprinkler Plan Chk & Insp (0‐2500 sq ft)304.00$284.68 100%$285.00 ‐$19.009 Resi Sprinkler Plan Chk & Insp (2501‐5000 sq ft)388.00$379.58 100%$380.00 ‐$8.0010 Resi Sprinkler Plan Chk & Insp (5001‐7000 sq ft)450.00$442.84100%$443.00 ‐$7.0011 Resi Sprinkler Plan Chk & Insp (7001‐10000 sq ft)550.00$474.47 100%$474.00 ‐$76.0012 Resi Sprinkler Plan Chk & Insp (over 10000 sq ft)700.00$569.37 100%$569.00 ‐$131.0013 Resi Sprinkler Inspection Only (0‐2500 sq ft)200.00$189.79 100%$190.00 ‐$10.0014 Resi Sprinkler Inspection Only (2501‐5000 sq ft)250.00$253.05100%$253.00 $3.0015 Resi Sprinkler Inspection Only (5001‐7000 sq ft)300.00$284.68100%$285.00 ‐$15.0016 Resi Sprinkler Inspection Only (7001‐10000 sq ft)350.00$316.32 100%$316.00 ‐$34.0017 Resi Sprinkler Inspection Only (over 10000 sq ft)400.00$379.58 100%$380.00 ‐$20.0018 Inspection Only Fee160.00$126.53 100%$127.00 ‐$33.0019 Re‐Inspection Fee160.00$126.53 100%$127.00 ‐$33.0020 Update Fire Response Maps200.00$728.66 100%$729.00 $529.0021 Fuel Management Planning0.00$0.00 NA$0.00 $0.0022 Contract Admin ‐ Fire Protection Systems0.00$0.00 NA$0.00 $0.0023 Alarm System Plan Check160.00$126.53 100%$127.00 ‐$33.0024 Alarm System Inspection361.00$284.68 100%$285.00 ‐$76.0025 Resi Bldg Plan Check60.00$94.89 100%$95.00 $35.0026 Resi Bldg Inspection60.00$94.89 100%$95.00 $35.0027 Annual Special Occupancy Inspections0.00$0.00 NA$0.00 $0.0028 Sprinkler Monitoring Plan Check100.00$94.89 100%$95.00 ‐$5.0029 Sprinkler Monitoring Inspection160.00$126.53 100%$127.00 ‐$33.0030 Minimum Plan Check Fee ‐ Bldg Plans60.00$94.89 100%$95.00 $35.0031 Minimum Bldg Inspection ‐ CommercialNew$94.89 100%$95.00 NA32 Tent/Canopy Application36.00$63.26 100%$63.00 $27.0033 Alternative Means & Methods Review (Up to 2 hour review)224.00$253.05 100%$253.00 $29.0034 Alternative Means & Methods Review (add't hourly time)112.00$126.53 100%$127.00 $15.00NotesCity of Encinitas29Comprehensive User Fee Study
Marine SafetySpecial Events Permits# DescriptionCurrent FeeUnit Full CostCost Recovery % Suggested FeeTime and HalfDouble Time1 Contract Ocean Lifeguard I New per hour $24.01 100% $24.01 $36.01 $48.012 Contract Ocean Lifeguard II New per hour $31.50 100% $31.50 $47.24 $62.993 Contract Sr Ocean Lifeguard New per hour $36.56 100% $36.56 $54.84 $73.124 Contract Lifeguard Aide New per hour $21.77 100% $21.77 $32.66 $43.545 Contract Program Assistant I New per hour $36.36 100% $36.36 $54.53 $72.716 Marine Safety Captain New per hour $135.87 100% $135.87 $203.80 $271.737 Marine Safety Lieutenant New per hour $97.31 100% $97.31 $145.97 $194.638 Marine Safety Sergeant New per hour $80.91 100% $80.91 $121.37 $161.82NotesCity of Encinitas30Comprehensive User Fee Study
Parks, Recreation and Cultural ArtsFacility Use Fee Schedule# Description Current Fee Unit NotesHrly Field Use No LightsHrly Field Use with LightsFacilityHourly FeeSuggested FeeFee Δ1 City SponsoredCity Rec. Program, Special Event, ClassOpen Space: 25‐50 IncludedIncluded $0.00Open Space: 51‐100 IncludedIncluded $0.00Open Space: >100 IncludedIncluded $0.002 Resident Youth GroupLittle League, Bobby Sox, Pop Warner, Schools, etc.Open Space: 25‐50 20.00 usage$25.00 $5.00Open Space: 51‐100 30.00 usage$35.00 $5.00Open Space: >100 40.00 usage$45.00 $5.003 Resident Senior GroupAge 55+, AARP, San Dieguito Sr. Center, etc.Open Space: 25‐50 20.00 usage$25.00 $5.00Open Space: 51‐100 30.00 usage$35.00 $5.00Open Space: >100 40.00 usage$45.00 $5.004 Resident Non‐ProfitService Educational or Recreational GroupOpen Space: 25‐50 25.00 usage$30.00 $5.00Open Space: 51‐100 40.00 usage$45.00 $5.00Open Space: >100 60.00 usage$65.00 $5.005 Resident; Private PartyIndividual residentsOpen Space: 25‐50 30.00 usage$35.00 $5.00Open Space: 51‐100 50.00 usage$55.00 $5.00Open Space: >100 70.00 usage$75.00 $5.006 Resident Commercial Use or Profit Making UseLocal Shops, Banks, Realtors, Dealerships, etc.Open Space: 25‐50 40.00 usage$45.00 $5.00Open Space: 51‐100 60.00 usage$65.00 $5.00Open Space: >100 80.00 usage$85.00 $5.007 Non‐Resident Group or Private PartyGroups or Private Parties with less than 50% Encinitas Res.Open Space: 25‐50 50.00 usage$55.00 $5.00Open Space: 51‐100 75.00 usage$80.00 $5.00Open Space: >100 100.00 usage$105.00 $5.008 Non Resident Commercial/OtherCommercial Uses, Commercial Filming, Businesses, etc.Open Space: 25‐50 50.00 usage$55.00 $5.00Open Space: 51‐100 75.00 usage$80.00 $5.00Open Space: >100 100.00 usage$105.00 $5.00Special Event Permit9 Resident: Youth and Senior Groups92024/92007Special Event Minor 100.00 day Event from 25 to 499 $5.00 $10.00 $5.00$125.00 $25.00Special Event Moderate100.00 dayEvent from 500 up to 1,999$5.00 $10.00$10.00$125.00 $25.00Special Event Major100.00 dayEvent 2,000 or more$5.00 $10.00$15.00$150.00 $50.0010Resident: Service, Educational, Recreational, Non‐Profit or Private PartySpecial Event Minor150.00 day$7.00 $12.00 $10.00$175.00 $25.00Special Event Moderate150.00 day$7.00 $12.00 $15.00$175.00 $25.00City of Encinitas31Comprehensive User Fee Study
Parks, Recreation and Cultural ArtsFacility Use Fee Schedule# Description Current Fee Unit NotesHrly Field Use No LightsHrly Field Use with LightsFacilityHourly FeeSuggested FeeFee ΔSpecial Event Major 150.00 day $7.00 $12.00 $25.00 $200.00 $50.0011 Resident: For Profit or Commercial Business 92024/92007Special Event Minor 200.00 day $10.00 $15.00 $15.00 $225.00 $25.00Special Event Major 200.00 day $10.00 $15.00 $20.00 $225.00 $25.00Special Event Major 200.00 day $10.00 $15.00 $35.00 $250.00 $50.0012 Non‐Resident Special Event Minor 300.00 day $25.00 $30.00 $25.00 $325.00 $25.00Special Event Major 300.00 day $25.00 $30.00 $30.00 $325.00 $25.00Special Event Major 300.00 day $25.00 $30.00 $45.00 $350.00 $50.0013Athletic Field Use PermitResident Adult Groups (92024/92007) 5.00$10 with lightsRecreational adults, business, etc.$15.00 $20.00 $10.00Non‐Resident Groups 10.00 $15.00 with lights $25.00 $30.00 $15.0014Room RentalsSee PRCA Room Rentals Table15Commercial Use PermitResident $250/Yr$300/Yr $50.00Non‐Resident $250/Yr$450/Yr $200.0016DepositsReservation Deposit is required upon application 20.00$20.00 $0.00Cleaning/Damage Deposit is required for large (.50) group events (except classifications 1‐3) Additional deposit required if high risk exists.100.00$100.00 $0.00Key Deposit is required for temporary issuance of facility keys 10.00 Lost keys require facility to be re‐keyed $250.00 $240.00Staff CostsAn hourly staff fee will be charged for any extra staff or contract staff time required by eventAn hourly staff fee will be charged for any extra staff or contract staff time required by event$0.00Field Prep FeesGroups requiring use of athletic fields will subject to a field preparation feeGroups requiring use of athletic fields will subject to a field preparation fee$0.00Cleaning/Damage CostsExtraordinary cleaning or damage costs will be assessed to userExtraordinary cleaning or damage costs will be assessed to user$0.00City of Encinitas32Comprehensive User Fee StudyResident Youth Group (92024/92007) 0.00 Recreational sports (non‐competitive) $5.00 $10.00 $5.00Resident Youth Group (92024/92007) 0.00 Competitive sports or travel teams $10.00 $15.00 $10.00Resident Senior Group 50+ (92024/92007) 4.00 $5 with lights $5.00 $10.00 $1.00
#NameRoom TypeIIIIIIIVVIIIIIIIVV116ElmConferenceNC $10 $30 $40 $50 NC $15 $35 $45 $55 117PineDance/ExerciseNC $20 $60 $70 $85 NC $25 $65 $75 $85 118MapleActivity/MeetingNC $15 $35 $45 $60 NC $30 $70 $80 $90 120CottonwoodActivity/MeetingNC $15 $35 $45 $60 NC $30 $70 $80 $90 120‐A Cottonwood AActivity/MeetingNC $8 $17.50 $25 $30 NC $15 $35.00 $40 $45 120‐B Cottonwood BActivity/MeetingNC $8 $17.50 $25 $30 NC $15 $35.00 $40 $45 136EucalyptusActivity/MeetingNC $15 $35 $45 $60 NC $25 $65 $75 $85 140AcaciaActivity/MeetingNC $15 $35 $45 $60 NC $30 $70 $80 $90 140‐AAcacia AActivity/MeetingNC $8 $17.50 $25 $30 NC $15 $35.00 $40 $45 140‐BAcacia BActivity/MeetingNC $8 $17.50 $25 $30 NC $15 $35.00 $40 $45 102GymnasiumActivityNC $50 $100 $115 $125 NC $75 $125 $140 $165 102‐A Gymnasium AActivityNC $25 $50 $55 $62.50 NC $38 $63 $70 $83.00 102‐B Gymnasium BActivityNC $25 $50 $55 $62.50 NC $38 $63 $70 $83.00 142ManzanitaBanquet HallNC $60 $150 $200 $250 NC $85 $175 $225 $275 142‐A Manzanita‐ABanquet Hall ANC $30 $75 $100 $125 NC $43 $88 $113 $138 142‐B Manzanita‐BBanquet Hall BNC $30 $75 $100 $125 NC $43 $88 $113 $138 OCCourtyard*PatioNC $15 $35 $45 $60 NC $30 $70 $80 $90 144KitchenKitchenNC $25 $35 $50 $60 NC $25 $35 $50 $60 LCRLibraryCommunity RoomNC $30 $70 $100 $125 NC $50 $75 $100 $125 LCLLLibraryComputer Literacy Lab NC $15 $25 $40 $50 NC $15 $35 $45 $55 Parks, Recreation and Cultural ArtsROOMSUSER CATEGORY HRLY RATESPROPOSED USE CATEGORY HRLY RATESCity of Encinitas33Comprehensive User Fee Study
PROPOSED FEES#NameRoom TypeNo FoodFood Alcohol No FoodFood Alcohol Setup FeesSetup Fees116ElmConference$100 $200 N/A $100 $200 N/A $0.00 $0.00 117PineDance/Exercise$100 $200 N/A $100 $200 N/A $0.00 $0.00 118MapleActivity/Meeting$100 $200 $300 $100 $200 $300 $0.00 $0.00 120CottonwoodActivity/Meeting$100 $200 $300 $100 $200 $300 $0.00 $0.00 120‐A Cottonwood AActivity/Meeting$100 $200 N/A $100 $200 N/A $0.00 $0.00 120‐B Cottonwood BActivity/Meeting$100 $200 N/A $100 $200 N/A $0.00 $0.00 136EucalyptusActivity/Meeting$100 $200 $300 $100 $200 $300 $0.00 $0.00 140AcaciaActivity/Meeting$100 $200 $300 $100 $200 $300 $0.00 $0.00 140‐AAcacia AActivity/Meeting$100 $200 N/A $100 $200 N/A $0.00 $0.00 140‐BAcacia BActivity/Meeting$100 $200 N/A $100 $200 N/A $0.00 $0.00 102GymnasiumActivity$100 $200 N/A $100 $200 N/A $50 See Cost Recovery102‐A Gymnasium AActivity$100 $200 N/A $100 $200 N/A $25 See Cost Recovery102‐B Gymnasium BActivity$100 $200 N/A $100 $200 N/A $25 See Cost Recovery142ManzanitaBanquet Hall$100 $200 $300 $100 $200 $300 $50 See Cost Recovery142‐A Manzanita‐ABanquet Hall A$100 $200 $300 $100 $200 $300 $25 See Cost Recovery142‐B Manzanita‐BBanquet Hall B$100 $200 $300 $100 $200 $300 $25 See Cost RecoveryOCCourtyard*Patio$100 $200 $300 $100 $200 $300 $0.00 $0.00 144KitchenKitchenNA $200 N/A NA $200 N/A N/AN/ALCRLibraryCommunity Room $100 $200 $300 $100 $200 $300 $0.00 $0.00 LCLLLibraryComputer Literacy Lab $100 $200 $300 $100 $200 $300 $0.00 $0.00 PROPOSED DEPOSITSROOMS DEPOSITSParks, Recreation and Cultural ArtsCity of Encinitas34Comprehensive User Fee Study
EQUIPMENT FEES PROPOSED FEES
Dance Floor half/full $50/$100 Cost Recovery
Stage panels (4’ x 8’) $20/per panel $25/per panel
LCD Projector $15 $20
Banquet Hall 90” TV’s (Each)$15 $20
DVD Player $15 $20
Portable Sound System $15 $20
Banquet Hall Sound System $0.00 $10
Podium with Microphone $0.00 $10
Projector Screen $0.00 $10
Wi‐Fi $0.00 $0.00
Two‐Tier Rubbermaid Cart $0.00 $0.00
60” Round Tables (Maximum 26)$0.00 $0.00
60’ x 72” Oval Tables (Maximum 4)$0.00 $0.00
6’ x 28” Rectangular Tables (Maximum 12)$0.00 $0.00
8’ x 28” Rectangular Tables (Maximum 12)$0.00 $0.00
2’ x 4’ Rectangular Tables $0.00 $0.00
4’ x 4’ Card Tables (Maximum 36)$0.00 $0.00
Banquet Hall Chairs (Maximum 300)$0.00 $0.00
Gymnasium Chairs (Maximum 400)$0.00 $0.00
Brass Easel $0.00 $0.00
White Board $0.00 $0.00
Flags (American & California)$0.00 $0.00
Music Stands $0.00 $0.00
COST RECOVERY 100%FEES
PROPOSED FEES
*Will increase as
rates increase
Community/Senior Center (Per Person)$ 15/hour $ 16.50/hour
Library (Per Person)$16/hour $17.50/hour
Security (Minimum 4 hours) 1 Guard
Security (Minimum 4 hours) 2 Guard’s
$ 29/hour
$ 58/hour
$ 29/hour
$ 58/hour
Labor Company (Minimum 4 hours) 1 Laborer
Labor Company (Minimum 4 hours) 2 Laborers
$ 25/hour
$ 50/hour
$ 25/hour
$ 50/hour
Parks, Recreation and Cultural Arts
City of Encinitas 35 Comprehensive User Fee Study
27368 Via Industria, Suite 200
Temecula, California 92590‐4856
800.755.6864 | Fax: 888.326.6864
951.587.3500 | Fax: 951.587.3510
www.willdan.com