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i. EXECUTIVE SUMMARYINTRODUCTIONMGT of America, Inc (MGT) is pleased to present the City of Encinitas with this summary of findings for the cost of services study fordevelopment-related user fee services.This study is an update of a study that MGT performed for the City in 2009. This is the second update of an original study performed in2005 by Public Resource Management Group (PRM). That original 2005 study focused primarily on establishing a baseline of fees andcost recovery policies for development-related services, and identified significant opportunities for increased user fee revenues(slightly more than $1.3 million in potential increased revenues). The 2009 update and this current 2011 update follow the samemethodology as the original study, but rather than presenting a significant opportunity for increases in user fee revenues, these studieshave reflected the economic downturn (beginning in 2008) and its impact on the City's development activity and associated userfee services. In order to better reflect the current economic situation as well as in the interest of keeping its fees current, the Citycontracted with MGT to update the FY 2009 study with proposed 2011/2012 fiscal year budget and staffing information, andprojected activity levels for the upcoming fiscal year.STUDY SCOPE AND OBJECTIVESThe focus of the study was on development-related user fee activities; specifically Planning, Fire Prevention, and Engineering fees,Building permit and inspection fees were not included in the analysis. The following departments provide support to these services:.:. Planning.:. Fire - Fire Loss Prevention and Planning.:. Engineering.:. Water - Planning and Engineering DivisionPage 1 of 30
The study was performed under the general direction of the Finance Department with the participation of the above-mentioneddepartments. The primary goals of the study were to:.:. Define what it costs the City to provide various fee-related services..:. Determine whether there are any opportunities to implement new fees..:. Identify service areas where the City might adjust fees based on the full cost of services and other economic or policyconsiderations..:. Develop revenue projections based on recommended increases (or decreases) to fees..:. Provide a comparison of what other jurisdictions are charging for similar services.The information summarized in this report addresses each of these issues and provides the City of Encinitas with the tools necessary tomake informed decisions about possible fee adjustments and the resulting impact on general fund revenues.STUDY FINDINGSWhile the purpose of this study is to identify the cost of fee-related activities, one of the outcomes of the analysis is a complete pictureof the full cost of all services provided. It is necessary to identify 0/1 costs, whether fee-related or not, so that there is a fair distributionof all citywide and departmental overhead costs (discussed in a subsequent section of this report) across all activities, ensuring aclear relationship between the cost of the service and the fee that is charged. No service should be burdened with costs that cannotbe directly or indirectly associated with that service.Therefore the first task in this study is to separate the fee-for-service activities from the non-fee activities. Some non-fee relatedactivities are appropriately funded by general fund monies (or other special revenue sources), such as public projects or codeenforcement services. The costs of these other services are identified and set aside from the user fee services.Exhibit i on the following page displays the split of the total costs of each department into either user fee-related or other servicecosts. Of the $11.6 million in total costs analyzed, just over $2.0 million (or 17%) of that total is related to user fee services. It is this $2.0million that is the focus of this study, and this represents the total potential of user fee-related revenues for the City of Encinitas.Page 2 of 30
Exhibit ICity of EncinitasTotal Costs by User Fee Area2011/2012Costs, User FeeCosts, Non-FeeDepartment/DivisionTotal CostsServicesServicesPlanning$4,912,678$545,07911%$4,367,59989%Fire Loss Prevention/Planning$1,009,994$213,57521%$796.41879%Engineering$5,152,788$1,204,39023%$3,948,39977%Water Planning & Engineering$566,537$60,19611%$506,34189%Grand Total:$11,641,997$2,023,24117%$9,618,75683%(Note that the San Dieguito Water District (SDWD) incurs $60,196(2.98%) of the total user fee service cost of $2,023,241. When fees orecollected for development-related services, SDWD should receive 2.98% of the total.)One of the key aspects of this study is that the departments were careful to ioentify staff time spent in support of fees collectedoutside of the "home" department. For example, Fire Prevention spends time on and incurs costs for several planning andengineering fee activities in addition to providing its own services. This study calculated the cost of this crossover support betweenthe departments (including SDWD support to these services; SDWD does not collect its own development-related user fees). The costsof user fee services identified above represent the costs of all development-related services. The costs are then split betweenplanning, fire prevention, and engineering fees in the two exhibits below,The next step in the process is to identify the source of funds for the user fee services. Exhibit Ii below breaks down the $2.0 million inuser fee services between costs that are recovered through current user fee charges and costs that are currently unrecovered.Overall, the City is experiencing a 53% cost recovery level for its fee-related services. Within each department, cost recovery levelsrange from 45% for Fire Prevention up to 57% for Engineering. At the individual program or service level, individual fee recoveriesrange from 0% to 82%. The information about individual fees may be found in subsequent sections of this report.Page 3 of 30
Exhibit IICity of EncinitasSource of Funds- User Fee Activities -2011/2012Function/ActivityCosts, UserFunded by UserUnrêcovered CostsFee ServicesFees*Planning User Fees$638,195$303,95048%$334,2455i%Fire Prevention User Fees$130,070$58,56045%$71,51055%Engineering User Fees$1,254,976$709,55057%¡;. $545.42643%-~Grand Total:-'$2,023,241$1,072,06053%$95l,8147%* - based on fees as shown in the City's current fee schedules.Exhibit Ii indicates that the general fund is not recovering costs totaling $951,181. This $951,181 represents a potential cost recovery forthe City to increase fees and general fund revenues, with a corresponding decrease in the subsidization of services. While it is notlikely (nor would MGT recommend) that the City completely recover all costs for fees, it is possible for the City to implement moderateincreases to current fees and implement new fees for some services.The study's primary objective is to provide the City's decision-makers with basic data needed for setting fees. This report details the fullcost of services and presents proposed fees and projected revenues based on established city policy for user fee cost recovery levels.Each department, working with the Finance Department, made its own recommendations for fee increases based upon carefulconsideration of the results of the cost analysis, historical cost recovery levels, economic considerations, and the elasticity of demandunique to each department's services.Page 4 of 30
Exhibit III below summarizes the report's financial analysis of the City's user fee program. It is estimated that adoption of therecommended fees would increase the specified fee revenue by $27,415 based upon anticipated volume of activity. This wouldbring the overall cost recovery level up to 54%. There are no recommended increases to any Planning or Fire Prevention fees.Modest adjustments have been made to nine existing Engineering fees and three new Engineering fees are proposed. The resultingcost recovery levels for these selected fees will still remain at less than 60% of full cost. Please see Section IV of this report forinformation about Engineering fee adjustments.Exhibit IICity of EncinitasUser Fee Revenue Analysis2011/2012Department/DivisionCosts, User FeeUnrecoveredServicesCosts"Planning User Fees$638,195$334,245Fire Prevention User Fees$130,070$71510Engineering User Fees$1,54,976$545,426Grand Total:$2,023,241$951,81Revenues~RecommendedIncreased /Current FeesFees(Decreased)Revenue$303,95048%$303,95048%$0$58,56045%$58,56045%$0$709,55057%$736,96559%$27,415$1 ,072,060~53%$1,099,47554%$27,415Note that as mentioned above, SDWD should receive 2.98% of the revenues collected for these services, since their costs contribute 2.98% ofthe total. Therefore, if fees are implemented as recommended, this study projects a total revenue collection of $1,099,475 and SDWD wouldreceive approximately $32,750 of that total.Page 5 of 30
METHODOLOGYA cost of service study analyzes two components of costs: the direct costs associated with providing each fee-for-service activity, andthe indirect costs that support these activities. A brief discussion of each of these components follows.Direct Costs. The direct costs associated with fee-for-service activities were analyzed in great detail in this study. MGT worked closelywith staff and management within each of the departments to develop the analysis that is summarized in the following sections of thisreport. Fiscal year 2011/2012 proposed budget estimates were used to identify direct costs.The first step in the process was to identify staff time spent directly on each of the user fee activities. Each staff person thatparticipates in the user fee services identified time spent to complete each task associated with all user fee services. Annual volumestatistics were also gathered in order to develop total annual workload information. Salary and benefit dollars were assigned to thetime estimates to come up with the direct staff costs.Indirect Costs. A proportionate share of other operating expenses and internal department administrative costs were layered ontothe direct costs as a departmental overhead. Citywide overhead costs coming from the cost allocation plan (described below)were also added in as indirect overhead. Finally, crossover direct costs were added in as necessary. These four components of costs:1) direct salary and benefits, 2) departmental overhead, 3) cityide overhead, and 4) crossover direct costs total up to the full cost ofproviding each service. The cost of each activity is then compared to the fee currently charged, and an under- or over-recovery ofcosts is identified.Cost Allocation Plan. Many of the costs that support all city programs and services are budgeted in centralized activities such asFinance, which provides budgeting and accounting support, and Facility Maintenance, which provides building maintenance andcustodial services. The costs of these activities and other centralized services are considered indirect overhead that support fee-for-service activities as well as other programs and functions within the City.As part of this study, MGT developed an indirect cost allocation plan that identifies and distributes these indirect costs to all operatingprograms and functions within the City's organizational structure. The cost allocation plan takes a detailed approach to analyzingindirect costs. MGT collected and analyzed data within each central service activity to determine:1. What indirect support functions are provided (e.g. payrolL, legal services, civic center maintenance, etc),2. How to allocate centrally budgeted personnel and other operating expenses into these functions,Page 6 of 30
3. Which departments receive benefit from these services (e.g. payroll services benefit all departments that have budgetedstaff, civic center maintenance benefits all departments that are housed in the Civic Center), and4. What is the best method of allocating these costs to the users (e.g. payroll services are allocated based on the number offull-time equivalent (FTE) positions department).The end result of this analysis is the allocation of all indirect costs to all operating departments and programs. The indirect costs arethen added to the direct costs to determine the full cost of all city operations - whether fee-related or not. This accounting exerciseis important in that it can result in an increase in general fund revenues for reimbursement of support to enterprise and internal servicefunds, state or federally funded programs, and user fee services.ECONOMIC & POLICY CONSIDERATIONSCalculating the true cost of providing city services is a critical step in the process of establishing user fees and corresponding costrecovery levels. But although it is the most important factor, others must also be given consideration. City decision-makers must alsoconsider the effects that establishing fees for services will have on the individuals purchasing those services as well as the communityas a whole. The following economic and policy issues help illustrate these considerations..:. It may be a desired policy to establish fees at a level that permits lower income groups to participate in services that theymight not otherwise be able to afford..:. A consideration of community-wide benefit versus specific benefit should be considered for certain services (e.g. freeinstallation of child safety seats for residents)..:. In conjunction with the second point above, the issue of who is the service recipient versus the service driver should also beconsidered. For example, code enforcement activities benefit the community as a whole, but the service is driven by theindividual or business owner that violates city code. ..:. Elasticity of demand is a factor in pricing certain city services; increasing the price of some services results in a reduction ofdemand for those services, and vice versa.Page 7 of 30
.:. Public sector agencies have a monopoly on providing certain services within its boundaries, such as development-relatedservices. However, other services such as recreation programs may be provided by the private sector, and therefore demandfor these services is highly dependent on what else may be available at lower prices..:. Pricing services can encourage or discourage certain behaviors. Some examples of this would be to establish a low fee for awater heater permit to encourage homeowners to ensure their water heater is properly installed, or setting false alarmresponse fees on an incremental scale to discourage multiple false alarms..:. It may be impractical to establish a cost recovery system for some services or too costly to collect the fees. Many fees thatare charged after a servièe has been provided fall under this category, e.g. DUI response fees, false alarm response fees,code enforcement violations, etc.REPORT ORGANIZA nONFollowing are report sections II through Vi which present findings and recommendations, fully burdened hourly rates, and acomparison survey of selected fees.Sections II, II, and IV contains two summary schedules for each department's fees, which display the results of the cost analysis andrecommendations. The summary sheets are structured with the following format:· Per Unit Information. This summary sheet provides information about each user fee activity analyzed. This spreadsheet showsthe annual volume of activity, the current fee charged, the full cost calculated, and the resulting cost recovery leveL. The lastthree columns on the right display information about recommended fee adjustments.· Annual Projections. This summary sheet displays the same fee information and recommendations identified in the per-unitinformation spreadsheet, but annualize the cost/revenue projections by multiplying that information by the annual volume ofactivity. Total projected revenue figures are displayed at the bottom of the summary.Page 8 of 30
Section V displays fully burdened hourly rates for all staff within the departments analyzed. The burden rate that is attached to hourlysalary and benefit costs includes overhead costs such as department administration, service and supply costs, and citywideoverhead. It should be noted that for Planning, Fire Prevention, and Engineering, the calculated burden rates ranged from 68% up to119%, but have been capped at 50% due to Council direction at the conclusion of the 2005 study. In addition to the user feedepartments, hourly rates were also developed for Public Works staff. The burden rate for Public Works is 44% and that rate (instead ofthe capped 50% rate) is used for the hourly rates for staff within these departments.Section Vi shows the results of a comparison of selected fees. Surveys were conducted by department personnel and provideinformation relative to what other cities are charging for similar services. It should be noted this survey provides only a simplecomparison of fees as listed on each cities' fee schedule. It is intended to give the City Council an idea of how Encinitas' feescompare to those in surrounding communities. It does not however address the question of whether these cities have undertakenstudies such as this one, which identifies all costs associated with the services provided. It does not attempt to determine whetherthese agencies have made a conscious decision to subsidize their fees with general fund monies (and to what degree). Nor does itaddress whether each agency provides a similar level of service for similar fees.Page 9 of 30
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USER FEE STUDY SUMMARY SHEET" PER UNIT INFORMATION"City of EncinitasPlanning Fees2011/2012a)RecommendationsService NameServiceAnnualCurrent Fee% of Full Cost100% of FullCurrentCost RecoveryFee (Q PolicySubsidy (Q PolicyTypeVolumeCostSubsidyPolicy Level (%)LevelLevel1AppealsFlat Fee2$250.004.65%$5,374.12$5,124.124.65%$250.00$5,124.122 AnnexationFlat Fee0$2,600.0049.98%$5,202.06$2,602.0649.98%$2,600.00$2,602.063 Boundary AdjustmentFlat Fee5$900.0048.01%$1,874.65$974.6548.01%$900.00$974.654 Certificate of ComplianceFlat Fee6$600.0061.48%$975.98$375.9861.48%$600.00$375.985 Coastal Development PermitFlat Fee25$1,600.0053.41%$2,995.56$1,395.5653.41%$1,600.00$1,395.566 Commercial Pian CheckFlat Fee6$1,500.0060.40%$2,483.44$983.4460.40%$1,500.00$983.447 Sinale Familv Plan CheckFlat Fee60$400.0047.07%$849.78$449.7847.07%$400.00$449.788 Duplex Plan CheckFlat Fee1$700.0053.94%$1,297.82$597.8253.94%$700.00$597.829Multi-Family (3-10 units) Plan CheckFlat Fee0$1,000.0041.03%$2,437.51$1,437.5141.03%$1,000.00$1,437.5110 Multi-Family (11 + units) Plan CheckFlat Fee1$1,200.0056.92%$2,108.22$908.2256.92%$1,200.00$908.2211 Conceptual Review - Comm or CouncilFlat Fee3$1,200.0057.70%$2,079.76$879.7657.70%$1,200.00$879.7612 Desion Review - Admin LevelFlat Fee5$1,000.0045.83%$2,182.08$1,182.0845.83%$1,000.00$1,182.0813 Desion Review - Plan Comm (0:2500 sq tt)Flat Fee4$2,400.0055.09%$4,356.29$1,956.2955.09%$2,400.00$1,956.2914 Design Review - Plan Comm (2501-10k sq ttlFlat Fee3$3,600.0049.04%$7,340.30$3,740.3049.04%$3,600.00$3,740.3015 Design Review - Plan Comm (;,1 Ok sa ttlFlat Fee3$4,800.0056.56%$8,486.03$3,686.0356.56%$4,800.00$3,686.0316 Design Review Modifications - AdminFlat Fee0$800.0047.16%$1,696.51$896.5147.16%$800.00$896.5117 Desian Review Modifications - Plan CommFlat Fee1$1,800.0060.77%$2,962.20$1,162.2060.77%$1,800.00$1,162.2018 Contract Admin: Comprehensive Initial StudvFlat Fee1$800.0048.64%$1,644.61$844.6148.64%$800.00$844.6119 Comprehensive Initial Study (in-houselFlat Fee4$4,200.0061.29%$6,852.53$2,652,5361,29%$4,200.00$2,652.53t) 20 General Plan Amendment (no vote reqlDeposit0$0.000.00%$0.00$0.00N/AN/AN/At) 21 General Plan Amendment (vote req)Deposit0$0.000.00%$0.00$0.00N/AN/AN/A22 Major Use PermitFlat Fee5$6,000.0056.08%$10,699.16$4,699.1656.08%$6,000.00$4,699.1623 Minor Use PermitFlat Fee10$1,600.0046:51%$3,440.49$1,840.4946.51%$1,600.00$1,840.4924 Use Permit Modifications - MaiorFlat Fee1$2,400.0052.00%$4,615.30$2,215.3052.00%$2,400.00$2,215.3025 Use Permit Modifications - MinorFlat Fee0$1,200.0042.89%$2,797.69$1,597.6942.89%$1,200.00$1,597.69a)a)a), d,a), Iia)Page 10 of 30
USER FEE STUDY SUMMARY SHEET- PER UNIT INFORMATION-City of EncinitasPlanning Fee201112012a)RecommendationsServiæ NameServiæAnnualCurrent Fee% of Full Cost100% of FullCurrentCost RecoveryFee (g PolicySubsidy (g PolicyTypeVolumeCostSubsidyPolicy Level (%)LevelLevel26 Comm or Council Interpretations Flat Fee0$1,000.0051.34%$1,947.75$947.7551.34%$1,000.00$947.7527 Misc Service RequestsFlat Fee10$125.0058.00%$215.52$90.5258.00%$125.00$90.5228 Sign/Banner PermitFlat Fee40$75.0035.99%$208.37$133.3735.99%$75.00$133.3729 Sign ProgramFlat Fee2$800.0074.77%$1,070.01$270.074.77%$800.00$270.0130 Siiin ReviewFlat Fee2$350.0067.33%$519.84$169.8467.33%$350.00$169.8431 Tentative Subdivision MapFlat + per lot1$12,500.0052.78%$23,682.14$11,182.1452.78%$12,500.00$11,182.1432 Final Subdivision Map Check (5+ lots)Flat Fee2$2,000.0032.53%$6,148.28$4,148.2832.53%$2,000.00$4,148.2833 Tent Paræl Map Aool or Mod (2-4 lots)Flat Fee0$3,500.0052.37%$6,683.19$3,183.1952.37%$3,500.00$3,183.1934 Final Parcel Mao Check (2-4 lots)Flat Fee2$1,600.0029.57%$5,411,12$3,811.1229.57%$1,600.00$3,811.1235 Time ExtensionsFlat Fee0$800.0053.62%$1,491.87$691.8753.62%$800.00$691.8736 Variance - AdministrativeFlat Fee0$1,200.0048.11%$2,494.03$1,294.0348.11%$1,200.00$1,294.0337 Variance - Planninii CommissionFlat Fee2$3,200.0054.21%$5,902.93$2,702.9354.21%$3,200.00$2,702.9338 Substantial Conformance ReviewFlat Fee8$250.0046.00%$543.47$293.4746.00%$250.00$293.4739 Affordable Unit PolicyFlat Fee2$900.0047.33%$1,901.56$1,001.5647.33%$900.00$1,001.5640 Minor Plan CheckFlat Fee700$50.0067.18%$74.43$24.4367.18%$50.00$24.4341 Contract Admin: EIR'sFlat Fee0$3,400.0047.24%$7,196.71$3,796.7147.24%$3,400.00$3,796.7142 Contract Admin: Geotechnical ReviewFlat Fee2$600.0045.92%$1,306.62$706.6245.92%$600.00$706.6243 Contract Admin: Wireless ReviewFlat Fee2$250.0053.89%$463.87$213.8753.89%$250.00$213.8744 Contract Admin: Misc Technical StudiesFlat Fee0$500.0045.60%$1,096.40$596.4045.60%$500.00$596.40i 47 Zoninii Code AmendmentsDeposit0$0.000.00%$0.00$0.00N/AN/AN/A"I 48 Specific Plan.Deoosit0$0.000.00%$0.00$0.00N/AN/AN/A50 Variance - Planning Commission SFDFlat Fee0$1,600.0057.35%$2,790.08$1,190.0857.35%$1,600.00$1,190.08b)a)a)a)a)a)a), d,a), d,a)Page 11 of 30
USER FEE STUDY SUMMARY SHEET. PER UNIT INFORMATION.Cit of EncinitsPlanning Fees2011/2012a)RecommendationsService NameServiceAnnualCurrent Fee% of Full Cost100% of FullCurrentCost RecoveryFee (Q PolicySubsidy (Q PolicyTypeVolumeCostSubsidyPolicy Level (%)LevelLevel51 Resolution AmendmentsFlat Fee0$1,000.0053.79%$1,858.92$858.9253.79%$1,000.00$858.9252 Envtal Review - ExemptionFlat Fee50$50.0045.60%$109.64$59.6445.60%$50.00$59.6453 Parcel Map Waiver (condo conversion)Flat Fee2$1,800.0058.06%$3,100.14$1,300.1458.06%$1,800.00$1,300.1454 Amendment Authorization bv CouncilFlat Fee0$500.0015.60%$3,205.67$2,705.6715.60%$500.00$2,705.6755 General Plan Update FeeFlat Fee800$25.0020.00%$125.00$100.0020.00%$25.00$100.0056 Resubmittl Fee1/2 Oria Fee0$0.000.00%$0.00$0.00NIA1/2 oriainal feeNIA150 Tentative Map ModificationFlat Fee1$10,000.0073.02%$13,694.74$3,694.7473.02%$10,000.00$3,694.74a)a)a) Activity for these services is too infrequent to project revenues. Annual volume is displayed as "1" in order to calculate costs, but revenue projections are set to ''0':b) The current fee for this service is $10,000 plus $500 per lot above 5 lots. The current fee of $12, 500 displayed here represents a typical subdivision with 10 lots.d) Deposit fees will be charged at cost, using fully burdened hourly rates.Page 12 of 30
USER FEE STUDY SUMMARY SHEET"TOTAL PROGRAM INFORMATION"Cit of EncinitasPlanning Fee2011/2012a)RecommendationsService NameServiceRevenue(§% of Full. CostRevenue (§Current SubsidyCost RecoveryRevenue(§IncreasedTypeCurrent Fee100% Full CostPolicy Level (%)Policy LevelRevenue1AppealsFlat Fee$5004.65%$10,748$10,2484.65%$500$02 AnnexationFlat Fee$00.00%$0$049.98%$0$03Boundary AdiustmentFlat Fee$4,50048.01%$9,373$4,87348.01%$4,500$04Certificate of ComolianæFlat Fee$3,60061.48%$5,856$2,25661.48%$3,600$05 Coastal Develooment PermitFlat Fee$40,00053.41%$74,889$34,88953.41%$40,000$06COmmercial Plan CheckFlat Fee$9,00060.40%$14,901$5,90160.40%$9,000$07Sino Ie Familv Plan CheckFlat Fee$24,00047.07%$50,987$26,98747.07%$24,000$08Duolex Plan CheckFlat Fee$70053.94%$1,298$59853.94%$700$09Multi-Familv 13-10 units) Plan CheckFlat Fee$00.00%$0$041.03%$0$010 Multi-Familv 111+ units) Plan CheckFlat Fee$1,20056.92%$2,108$90856.92%$1,200$011 Conceptual Review - Comm or CouncilFlat Fee$3,60057.70%$6,239$2,63957.70%$3,600$012 Desian Review - Admin LevelFlat Fee$5,00045.83%$10,910$5,91045.83%$5,000$013 Desian Review- Plan Comm (0:2500 so tt\Flat Fee$9,60055.09%$17,425$7,82555.09%$9,600$014 Desian Review - Plan Comm (2501-10k sq tt\Flat Fee$10,80049.04%$22,021$11,22149,04%$10,800$015 Desian Review - Plan Comm 1;:1 Ok so ftlFlat Fee$14,40056.56%$25,458$11,05856.56%$14,400$016 Desian Review Modifications - AdminFlat Fee$00.00%$0$047.16%$0$017 Desian Review Modifications - Plan CommFlat Fee$1,80060.77%$2,962$1,16260.77%$1,800$018 Contract Admin: Comorehensive Initial StudyFlat Fee$80048.64%$1,645$84548.64%$800$019 Comprehensive Initial Studv lin-house\Flat Fee$16,80061.29%$27,410$10,61061.29%$16,800$0~ 20 General Plan Amendment (no vote req\Deoosit$00.00%$0$0N/AN/AN/A, 21 General Plan Amendment Ivote realDeoosit$00.00%$0$0N/AN/AN/A22 Maior Use PermitFlat Fee$30,00056.08%$53,496$23,49656.08%$30,000$023 Minor Use PermitFlat Fee$16,00046.51%$34,405$18,40546.51%$16,000$024 Use Permit Modifications - MaiorFlat Fee$2,40052.00%$4,615$2,21552.00%$2,400$025 Use Permit Modifications - MinorFlat Fee$00.00%$0$042.89%$0$0a)a)a), d,a), da)Page 13 of 30
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USER FEE STUDY SUMMARY SHEET- TOTAL PROGRAM INFORMATION -Cit of EncinitasPlanning Fee201112012a)RecommendationsService NameServiceRevenue (g% of Full CostRevenue (gCurrent SubsidyCost RecoveryRevenue (gIncreasedTypeCurrent Fee 100% Full CostPolicy Level (%)Policy LevelRevenue51 Resolution AmendmentsFlat Fee$00.00%$0$053.79%$0$052 Envtal Review - ExemptionFlat Fee$2,50045.60%$5,482$2,98245.60%$2,500$053 Parcel Map Waiver (condo conversion)Flat Fee$3,60058.06%$6,200$2,60058.06%$3,600$054 Amendment Authorization bv CouncilFlat Fee$00.00%$0$015.60%$0$055 General Plan Update FeeFlat Fee$20,00020.00%$100,000$80,00020.00%$20,000$056 Resubmittal Fee1/2 Orig Fee$00.00%$0$0N/AN/AN/A150 Tentative Map ModificationFlat Fee$10,00073.02%$13,695$3,69573.02%$10,000$0a)a)Planning User Fees% of Full Cost$303,95047.63%$638,195100.00%$334,24552.37%$303,95047.63%$00.00%a) Activity for these services is too infrequent to project revenues. Annual volume is displayed as "1" in order to calculate costs, but revenue projections are set to "O~d) Deposit fees will be charged at cost, using fully burdened hourly rates.Page 15 of 30
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USER FEE STUDY SUMMARY SHEET- PER UNIT INFORMATION -City of EncnitasFire Preventin Fee201112012c)c)c)c)c)RecommendationsSeivice NameSeiviceAnnualCurrent Fee% of Full Cost100% of FullCurrentCost RecoveryFee ~ PolicySubsidy ~ PolicyTypeVolumeCostSubsidyPolicy Level (%)LevelLevel57 Fixed Fire Extinouishina SystemFlat Fee18$200.0029.95%$667.75$467.7529.95%$200.00$467.7558 Comm Bldg Plan CheckFee/Sa Ft66$175.0039.59%$442.07$267.0739.59%$175.00$267.0759 Comm Bldg InsoectionFee/Sq Ft66$140.0046.90%$298.53$158.5346.90%$140.00$158.5360 Comm Sprinklered Plan Check - TI's onlyFee/Sq Ft36$140.0063.02%$222.14$82.1463.02%$140.00$82.1461 Comm Sprinklered Inspection - Tl's onlvFee/Sq Ft36$105.0056.83%$184.76$79.7656.83%$105.00$79.7662 Comm Sprinklered Inspection - New only Fee/Sq Ft5$140.0033.71%$415.33$275.3333.71%$140.00$275.3363 Resi Sprinkler Plan Chk & Insp (0-2500 sa ttlFlat Fee21$250.0040.72%$614.02$364.0240.72%$250.00$364.0264 Resi Sprinkler Plan Chk & Insp (2501-5000 sa ttlFlat Fee22$350.0050.66%$690.87$340.8750.66%$350.00$340.8765 Resi Sprinkler Plan Chk & Insp (5001-7000 sq ttlFlat Fee4$450.0053.28%$844.58$394.5853.28%$450.00$394.5866 Resi Sprinkler Plan Chk & Insp (7001-10000 sq ttlFlat Fee3$550.0051.16%$1,075,15$525,1551.16%$550.00$525.1567 Resi Sprinkler Plan Chk & InsD (over 10000 sa tt)Flat Fee0$700.0060.76%$1,152.01$452.0160.76%$700.00$452.0168 Resi Sprinkler Inspection Only (0-2500 sa ttlFlat Fee0$200.0059.68%$335.12$135.1259.68%$200.00$135.1269 Resi Sprinkler InsDection On Iv (2501-5000 sa ttlFlat Fee0$250.0060.68%$411.98$161.9860.68%$250.00$161.9870 Resi Sprinkler Inspection Only (5001-7000 sa ttlFlat Fee0$300.0061.37%$488.83$188.8361.37%$300.00$188.8371 Resi Sprinkler Insnection Onlv (7001-10000 sa ttlFlat Fee0$350.0061.87%$565.69$215.6961.87%$350.00$215.6972 Resi Sprinkler Insoection Onlv (over 10000 sq tt)Flat Fee0$400.0062.25%$642.54$242.5462.25%$400.00$242.5473 Inspection Only FeeFlat Fee6$200.0038.72%$516.53$316.5338.72%$200.00$316.5374 Re-lnsDection FeeFlat Fee0$150.0037.66%$398.35$248.3537.66%$150.00$248.3575 Update Fire Response MaDsFlat Fee7$200.0050.03%$399.72$199.7250.03%$200.00$199.72a)a)a)a)a)a)a)Page 16 of 30
USER FEE STUDY SUMMARY SHEET- PER UNIT INFORMATION -City of EncinitasFire Prevention Fee201112012RecommendationsService NameServiceAnnualCurrent Fee% of Full Cost100% of FullCurrentCost RecoveryFee (g PolicySubsidy (g PolicyTypeVolumeCostSubsidyPolicy Level (%)LevelLevel78 Alarm System Plan CheckFlat Fee7$200.0065.06%$307.42$107.4265.06%$200.00$107.4279 Alarm System InspectionFlat Fee7$350.00~38.85%$900.81$550.8138.85%$350.00$550.81143 Sprinkler Monitorino Plan CheckFlat Fee6$100.0065.06%$153.71$53.7165.06%$100.00$53.71144 Sprinkler Monitorino InspectionFlat Fee6$200.0048.55%$411.98$211.9848.55%$200.00$211,98148 Minimum Plan Check Fee - Bldg PlansFlat Fee0$50.0064.52%$77.49$27.4964.52%$50.00$27.49a)a) Activity for these services is too infrequent to project revenues. Annual volume is displayed as "1" in order to calculate costs, but revenue projections are set to "O~c) The current fee, full cost, and recmmended fees above represent an average fee charged based on a 3,500 square foot building. The fees per square foot are as follows:Current Fee Recomm FeeComm Bldg Plan CheckComm Bldg InspectionComm Sprinklered Plan Check - Tl's onlyComm Sprinklered Inspection - Tl's onlyComm Sprinklered Inspection - New only$0.05$0.04$0.04$0.03$0.04$0.05$0.04$0.04$0.03$0.04Page 17 of 30
USER FEE STUDY SUMMARY SHEET. TOTAL PROGRAM INFORMATION.City of EncinitasFire Prevention Fee201112012a)a)a)a)a)a)RecommendationsService NameServiceHome DeptRevenue l1% ofFuli CostRevenue l1Current SubsidyCost RecoveryRevenue l1IncreasedTypeCurrent Fee100% Full CostPolicy Level (%)Policy LevelRevenue57 Fixed Fire Extinguishing SystemFlat FeeFire$3,60029.95%$12,020$8,42029.95%$3,600$058 Comm Bldg Plan CheckFee/Sq FtFire$11,55039.59%$29,177$17.62739.59%$11,550$059 Comm Bldg InspectionFee/Sq FtFire$9,24046.90%$19,703$10,46346.90%$9,240$060 Comm Sprinklered Plan Check - Ti's onlyFee/Sq FtFire$5,04063.02%$7,997$2,95763.02%$5,040$061 Comm Sprinklered Inspection - Ti's onlvFee/Sq FtFire$3,78056.83%$6,651$2,87156.83%$3,780$062 Comm Sprinklered Inspection - New onlyFee/Sq FtFire$70033.71%$2,077$1,37733.71%$700 -$063 Resi Sprinkler Plan Chk & Insp (0-2500 sq ft)Flat FeeFire$5.25040.72%$12,894$7,64440.72%$5,250$064 Resi Sprinkler Plan Chk & Insp (2501-5000 sq ft)Flat FeeFire$7.70050.66%$15,199$7,49950.66%$7,700$065 Resi Sprinkler Plan Chk & Insp (5001-7000 sq ft)Flat FeeFire$1,80053.28%$3,378$1.57853.28%$1,800$066 Resi Sprinkler Plan Chk & Insp (7001-10000 sq ft)Flat FeeFire$1,65051.16%$3,225$1,57551.16%$1,650$067 Resi Sprinkler Plan Chk & Insp (over 10000 sq ft)Flat FeeFire$00.00%$0$060.76%$0$068 Resi Sprinkler Inspection Only (0-2500 sq ftlFlat FeeFire$00.00%$0$059.68%$0.$069 Resi Sprinkler InspeCtion Only (2501-5000 sq ftlFlat FeeFire$00.00%$0$060.68%$0$070 Resi Sprinkier Inspection Oniy (5001-7000 sq ft)Flat FeeFire$00.00%$0$061.37%$0.$071 Resi Sprinkier inspection Oniy 17001-10000 sq .ft)Flat FeeFire$00.00%$0$061.87%$0$072 Resi Sprinkier Inspection Only (over 10000 sq ft)Flat FeeFire$00.00%$0$062.25%$0$073 Inspection Only FeeFlat FeeFire$1,20038.72%$3,099$1,89938.72%$1,200$074 Re-Inspection FeeFlat FeeFire$00.00%$0$037.66%$0$075 Update Fire Response MapsFlat FeeFire$1,40050.03%$2,798$1,39850.03%$1,400$078 Alarm Svstem Plan CheckFlat FeeFire$1,40065.06%$2,152$75265.06%$1,400$079 Alarm System InspectionFlat FeeFire$2,45038.85%$6.306$3,85638.85%$2,450$0143 Sprinkler Monitoring Plan CheckFlat FeeFire$60065.06%$922$32265.06%$600$0144 Sprinkler Monitoring inspectionFlat FeeFire$1,20048.55%$2,472$1,27248.55%$1,200$0148 Minimum Plan Check Fee - Bldg PlansFlat FeeFire$00.00%$0$064.52%$0$0a)a)Fire User Fees%ofFuli Cost$58.56045.02%$130.070100.00%$71,51054.98%$58,56045.02%$00.00%a) Activity for these services is too infrequent to project revenues. Annual volume is displayed as "1" in order to calculate costs, but revenue projections are set to "O~Page 18 of 30
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USER FEE STUDY SUMMARY SHEET- PER UNIT INFORMATION-City of EncinitasEngineering Fee201112012RecommendationsService NameServiceAnnualCurrent Fee% of Full Cost100% of FullCurrentCost RecoveryFee ¡g PolicySubsidy ¡g PolicyTypeVolumeCostSubsidyPolicy Level (%jLevelLevel83 BuildinQ Perrnit New/Addition 0 to 500 SFFlat Fee87$150.0036.60%$409.85$259.8536.60%$150.00$259.8584 Building Permit New/Addition 500 to 2000 SFFlat Fee50$250.0047.09%$530.85$280.8547.09%$250.00$280.8585 Buildina Permit New/Addition 2000 to 5000 SFFlat Fee25$450.0059.88%$751.56$301:5659.88%$450.00$301.5686 Buildine: Permit New/Addition ~= 5000 SFFlat Fee5$600.0060.34%$994.40$394.4060.34%$600.00$394.4087 BldQ Permit - PoolFlat Fee35$250.0082.09%$304.55$54.5582.09%$250.00$54.5588 Bldg Perrnit , Commercial, Rernodel, TIFlat Fee35$300.0076.33%$393.03$93.0376.33%$300.00$93.0389 Certificate of CorrectionFiàt Fee4$110.0062.30%$176.56$66.5662.30%$110.00$66.5690 Constr Plan Cha - Minor - Over the CounterFlat Fee15$200.0050.27%$397.85$197.8556.55%$225.00$172.8591Constr Plan Cha - Maior - Submitted for Pin ChkFlat Fee35$350.0043.56%$803.40$453.4049.79%$400.00$403.4092 Final Parcel Mao - SheetPer Sheet 10$2,000.0067.44%$2,965.72$965.7267.44%$2,000.00$965.7293 Final Mao - SheetPer Sheet 8$1,600.0054.91%$2,913.61$1,313.6158.35%$1,700.00$1,213.6194 Simolified Grading PermitFlat Fee14$1,800.0050.14%$3,590.00$1,790.0059.89%$2,150.00$1,440.0095 Gradino Plan Check - SheetPer Sheet 80$1,450.0057.21%$2,534.63$1,084.6359.18%$1,500.00$1,034.6396 NPDES Plan Check. SheetPer Sheet 75$125.0050.84%$245.89$120.8961.00%$150.00$95.8997 Structural Plan Check - New SheetPer Sheet 15$240.0054.99%$436.41$196.4154.99%$240.00$196.4198 Erosion Plan Check - SheetPer Sheet 30$175.0061:83%$283.D$108.D61.83%$175.00$108.D99 GIS Mao FeeFlat Fee5$375.0062.95%$595.72$220.7262.95%$375.00$220.72100 Temporary Encroachment PermitFlat Fee18$150.0049.43%$303.4$153.4449.43%$150.00$153.4101 Permanent EncrochmentFlat Fee15$290.0051.01%$568.47$278.4752.77%$300.00$268.47102 Landscllrr Pin Check - PriateFlat Fee7$130.0034.69%$374.79$244.7940.02%$150.00$224.79103 Landscllrr Pin Check - PublicFlat Fee1$260.0062.04%$419.06$159.0662.04%$260.00$159.06104 ROW Constr Permit & Insp - MinorFlat Fee55$300.0058.76%$510.52$210.5258.76%$300.00$210.52".105 ROW Constr Permit & Insp - MajorFlat Fee14$900.0076.28%$1,179.85$279.8576.28%$900,00$279.85106 Utilitv Constr PermitsFlat Fee105$250.0062.95%$397.15$147.1562.95%$250,00$147.15107 Temp Encroachment - BeachFlat Fee2I$1,500.0060.24%$2,490.13$990.1360.24%$1,500.00$990.13Page 19 of 30
USER FEE STUDY SUMMARY SHEET" PER UNIT INFORMATION"City of EncinitasEngineering Fees2011/2012a)RecommendationsService NameServiceAnnualCurrent Fee% of Full Cost100% of FullCurrentCost RecoveryFeelQ PolicySubsidy lQ PolicyTypeVolumeCostSubsidyPolicy Level (%)LevelLevel108 Strt Vacation ADDIFlat Fee 1$3,500.0044.66%$7,837.12$4,337.1251.04%$4.000.00$3.837.12109 Street Name Chanoe AoplFlat Fee1$3,500.0044.53%$7,859.25$4,359.2544.53%$3,500.00$4,359.25110 Grading & Improvement Inspection% of ACE 1$234,895.0060.08%$390,973.75$156,078.7560.08%$234,895.00$156,078.75111 NPDES Inspection% of ACE 1$41,900.0051.8%$81,391.78$39,491.7851.48%$41,900.00$39,491.78112 Imor Plan Check - SheetPer Sheet 30$1,700.0062.20%$2,732.99$1,032.9962.20%$1,700.00$1,032.99113 Special EventFlat Fee1$300.0064.43%$465.63$165.6364.43%$300.00$165.63114 Haul Route PermitNon-Fee150$0.000.00%$100.22$100.22N/AN/AN/A115 Traffic Control Permit.Flat Fee45$250.0061.79%$404.59$154.5961.79%$250.00$154.59116 SWPPP Proiect DisturbinQ "1 AcreFlat Fee0$750.0051.63%$1,452.68$702.6851.63%$750.00$702.68117 Transoortation PermitNon-Fee100$0.000.00%$205.08$205.08N/AN/AN/A118 Bldo Permit Comm New/Add 0 to 500 SFFlat Fee11$150.0031.83%$471.19$321.1931.83%$150.00$321.19119 Blda Permit Comm New/Add 500 to 2000 SFFlat Fee7$250.0037.33%$669.77$419.7737.33%$250.00$419.77120 Bldo Permit Comm New/Add 2000 to 10000 SFFlat Fee3$550.0061.59%$893.02$343.0261.59%$550.00$343.02121 Bldo Permit Comm New/Add ,,= 10000 SFFlat Fee3$750.0059.66%$1,257.08$507.0859.66%$750.00$507.08122 Wastewater Discharae Permit Proc FeeFlat Fee18$40.0051.0%$77.51$37.5151.60%$40.00$37.51123 Sewer Lateral Construction PermitFlat Fee9$400.0059.90%$667.73$267.7359.90%$400.00$267.73124 Permanent Encr Permit wI ConstructionFlat Fee9$450.0054.78%$821.46$371.4654.78%$450.00$371.46125 Misc. Buildina PermitFlat Fee350$30.0060.43%$49.64$19.6460.43%$30.00$19.64126 Minor Traffc Control PlanFlat Fee10$50.0059.32%$84.29$34.2959.32%$50.00$34.29149 Demo BuildinQ PermitFlat Fee15$75.0051.45%$145.77$70.7751.45%$75.00$70.77151 Structr PI Chk - New Sheet - Rev bv StaffNew Fee 5$0.000.0%$1,059.26$1.059.2659.00%$625.00$434.26152 Annual Downtown Dinino Encr RenewlNew Fee 35$0.000.00%$176.77$176.7767.88%$120.00$56.77153 Annual News Rack Encr RenewalNew Fee 112$0.000.00%$65.30$65.3076.57%$50.00$15.30a) Activity for these services is too infrequent to project revenues. Annual volume is displayed as "1" in order to calculate costs, but revenue projections are set to "O'~Page 20 of 30
USER FEE STUDY SUMMARY SHEET- TOTAL PROGRAM INFORMATION-Cit of EncsEngineering Fee201112012RecommendationsService NameServiceRevenue I§% of Full CostRevenue I§Current SubsidyCost RecoveryRevenue I§IncreasedTypeCurrent Fee 100% Full CostPolicy Level (%JPolicy LevelRevenue83 Building Permit New/Addition 0 to 500 SFFlat Fee $13,05036.60%$35,657$22,60736.60%$13,050$084 Building Permit New/Addition 500 to 2000 SFFlat Fee $12,50047.09%$26,52$14,04247.09%$12,500$085 Building Permit New/Addition 2000 to 5000 SFFlat Fee $11,25059.88%$18,789$7,53959.88%$11,250$086Building Permit New/Addition ,,= 5000 SFFlat Fee $3.00060.34%$4,972$1.97260.34%$3,000$087Bldo Permit- PoolFlat Fee $8,75082.09%$10,659$1,90982.09%$8,750$088Bldg Permit, Commercial, Remodel, TIFlat Fee $10,50076.33%$13,756$3,25676.33%$10,500$089 Certificate of CorrectionFlat Fee$44062.30%$706$26662.30%$440$090 Const Plan Cha - Minor. Over the CounterFlat Fee$3.00050.27%$5,968$2.96856.55%$3,375$37591Const Plan Chg - Major - Submittd for Pin ChkFlat Fee $12,25043.56%$28,119$15,86949.79%$14,000$1,75092 Final Parcel Map - SheetPer Sheet $20,00067.44%$29,657$9,65767.44%$20.000$093 Final Map - SheetPer Sheet $12,80054.91%$23,309$10,50958.35%$13,600$894 Simplifed Grading PermitFlat Fee$25,20050.14%$5,260$25,06059.89%$30,100$4,90095 Gradina Plan Check - SheePer Sheet $116,00057.21%$202,770$86,77059.18%$120,000$4,00096 NPDES Plan Check - SheetPer Sheet$9,37550.84%$18,42$9,06761.00%$11,250$1,87597 Structural Plan Check - New SheetPer Sheet $3,60054.99%$6,546$2,94654.99%$3,600$098 Erosion Plan Check - SheetPer Sheet$5,25061.83%$8,490$3.24061.83%$5,250$099 GIS Mao FeeFlat Fee $1.87562.95%$2,979$1.10462.95%$1.875$0100 Temoorarv Encroachment PermitFlat Fee $2,70049.43%$5,462$2.76249.43%$2.700$0101 Permanent EncroachmentFlat Fee $4,35051.01%$8.527$4,177.52.77%$4,50$150102 Landslrr Pin Check - PrivateFlat Fee$91034.69%$2.624$1.71440.02%$1,05Ó$140103 Landscllrr Pin Check - PublicFlat Fee $26062.04%$419$15962.04%$260$0104 ROW Constr Permit & Insp - MinorFlat Fee $16,50058.76%$28,079$11.57958.76%$16.500$0105 ROW Constr Permit & Insp - MajorFlat Fee $12.60076.28%$16,518$3.91876.28%$12.600$0106 Utilty Constr PermitsFlat Fee $26,25062.95%$41,701$15,45162.95%$26.250$0107 Temo Encroachment- BeachFlat Fee $3,00060.24%$4,980$1,98060.24%$3.000$0Page 21 of 30
USER FEE STUDY SUMMARY SHEET. TOTAL PROGRAM INFORMATION.City of EncinitasEngineering Fees201112012a)RecommendationsService NameServiceRevenue lQ% of Full CostRevenue lQCurrent SubsidyCost RecoveiyRevenue~IncreasedTypeCurrent Fee100% Full CostPolicy Level (%)Policy LevelRevenue108 Street Vacatin ADDIFlat Fee $3,0044.66%$7,837$4,33751.04%$4,00$50109 Street Name Chanoe ApplFlat Fee $3,50044.53%$7,859$4,35944.53%$3,500$0110 Grading & Improvement Inspection% of ACE $234,89560.08%$390,974$156,07960.08%$234.895$0111 NPDES Inspection% of ACE $41,90051.8%$81,392$39,49251.48%$41,900$0112 Impr Plan Check - SheetPerSheet$51,00062.20%$81,990$30,99062.20%$51,000$0113 Special EventFlat Fee$30064.43%$466$16664.43%$300$0115 Traffc Control PermitFlat Fee$11,25061.79%$18.206$6,95661.79%$11,250$0116 SWPPP Project Disturbing :.1 AcreFlat Fee$00.00%$0$051.63%$0$0118 Bldg Permit Comm NewlAdd 0 to 500 SFFlat Fee$1,65031.83%$5,183$3.53331.83%$1,650$0119 Bldg Permit Comm NewlAdd 500 to 2000 SFFlat Fee$1.75037.33%$4.688$2,93837.33%$1,750$0120 Bldg Permit Comm NewlAdd 2000 to 10000 SFFlat Fee$1,65061.59%$2,679$1,02961.59%$1,650$0121 Bldg Permit Comm New/Add:.= 10000 SFFlat Fee $2,25059.66%$3,771$1,52159.66%$2,250$0122 Wastewater Discharge Permit Proc FeeFlat Fee $72051.0%$1,395$67551.0%$720$0123 Sewer Lateral Construction PermitFlat Fee $3,60059.90%$6,010$2,41059.90%$3,600$0124 Permanent Encr Permit wi ConstructionFlat Fee $4,05054.78%$7,393$3.34354.78%$4.050$0125 Misc. Building PermitFlat Fee $10,50060.43%$17,375$6,87560.43%$10,500$0126 Minor Traffc Control PlanFlat Fee $50059.32%$843$34359.32%$500$0149 Demo Building PermitFlat Fee$1,12551.45%$2,187$1,06251.45%$1,125$0151 Str PI Chk - New Sheet - Rev bv StffNew Fee $00.00%$5,296$5,29659.00%$3,125$3,125152 Annual Downtown Dining Encr RenewlNew Fee $00.00%$6,187$6,18767.88%$4,200$4,200153 Annual New Rack Encr RenealNew Fee $00,00%$7,313$7,31376.57%$5,60$5,600Engineering User Fees% of Full Cost$709,55056.54%$1,254,976100.00%$545,42643.46%$736,96558.72%$27,4152.18%a) Activity for these services is too infrequent to project revenues. Annual volume is displayed as "1" in order to calculate costs, but revenue projections are set to "0':Page 22 of 30
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CiTY OF ENCINITASPLANNING & BUILDINGFISCAL YEAR 201 1 /20 1 2Full Cost Hourly RatesPosition1 Admin Support Coordinator2 Code Enf Manager3 Dept Director4 Envtal Projects Manager5 Management Analyst III7 Planner IV8 Principal Planner I9 Principal Planner"1 0 Progr Administrator11 Program Asst III13 Senior Planner"14 Code Enf Officer II i15 Temp -InternAnnualSalary$60,848$93,936$160,452$99,850$89,213$80,950$117,580$122,302$93,940$56,124$101,020$78,577$32,860$33.80$13.60$23.70$71.11$52,19$21.00$36.59$109.78$89.14$35.87$62.51$187.52$55.47$22.32$38.90$116.69$49.56$19.95$34.75$104.26$44.97$18.10$31.54$94.61$65.32$26.29$45.81$137.42$67.95$27.34$47.64$142.93$52.19$21.00$36.60$109.79$31.18$12.55$21.86$65.59$56.12$22.59$39.35$118.06$43.65$17.57$30.61$91.83$18.26$7.35 $12.80$38.40Hourly salary rate is calculated by dividing annual salary by 1,800 productive hours.Hourly benefit rate of 40.24% is applied to hourly salary rate.Hourly adjusted overhead rate of 50% is applied to hourly salary plus benefits.Page 23 of 30
Position1 Dept Director3 Senior Engineer4 Engineer II5 Engr Spec III6 Engineer I7 Admin Coordinator8 Management Analyst II9 Program Assistant III10 Program Administrator11 Stormwater Envtal Spec III12 Stormwater Envtal Spec II13 Program Assistant I14 6020 - Temp - InternCITY OF ENCINITASENGINEERINGFISCAL YEAR 201 1 /20 1 2Full Cost Hourly RatesAnnualSalarv$160,462$119,460$104,457$76,213$93,052$60,848$84,964$56,124$93,936$78,576$71,485$41,941$41,940$89.15$36.46$62,80$188.40$66.37$27.14$46.75$140.26$58.03$23.73$40.88$122.65$42.34$17.32$29.83$89.48$51.70$21.14$36.42$109.26$33.80$13.82$23.81$71.44$47.20$19.30$33.25$99,76$31.18$12.75$21.97$65.90$52.19$21.34$36.76$110.29$43.65$17.85$30.75$92.26$39.71$16.24$27.98$83.93$23.30$9.53$16.41$49.24$23.30$9.53 $16.41$49,24Hourly salary rate is calculated by dividing annual salary by 1,800 productive hours.Hourly benefit rate of 40.9% is applied to hourly salary rate.Hourly adjusted overhead rate of 50% is applied to hourly salary plus benefits.Page 24 of 30
CiTY OF ENCINITAS3530 FIRE Loss PREVENTION/PLANNINGFISCAL YEAR 201 1 /20 1 2Full Cost Hourly RatesAnnualSalary$76,705$89,213$112,857$56,124Position2 Deputy Fire Marshal II3 Sr Deputy Fire Marshal4 Fire Marshal5 Program Assistant III$42.61$22.25$32.43$97.30$49.56$25.88$37.72$113.16$62.70$32.74$47.72$143.15$31.18$16.28 $23.73 $71.19Hourly salary rate is calculated by dividing annual salary by 1,800 productive hours.Hourly benefit rate of 52.21 % is applied to hourly salary rate.Hourly adjusted overhead rate of 50% is applied to hourly salary plus benefits.Page 25 of 30
Positon1 Asst District Manager2 Asst Superintendent3 Department DireCtor4 Engineer II5 Engineering Specialist II6 Facilities Specialist7 Finance Technician I8 Fleet Maintenance Supervisor9 Heavy Equip Mechanic II10 Heavy Equip Mechanic III11 Management Analyst III12 Program Assistant I13 Program Assistant II14 Program Coordinator15 Senior Management Analyst16 Superintendent17 Utility & Maint Supervisor II18 Utility & Maint Field Supervisor19 Utility & Maint Specialist I20 Utility & Maint Specialist II21 Utility & Maint Technician I22 Utility & Maint Technician II23 Utility & Maint Technician ILL24 Utility & Maint Technician iV25 Temp UT & MTC Field Supervisor26 Water Conservation SpecialistCITY OF ENCINITASPUBLIC WORKSFISCAL YEAR 201 1/2012Full Cost Hourly RatesAnnualSalarv$128,217$89,213$134,541$106,943$56,010$60,848$45,609$78,576$52,563$62,48$89,213$39,943$44,391$60,848$112,857$106,943$106,943$76,141$71,485$78,576$45,363$54,978$58,962$64,790$78,576$68,081SalarvBenefOverheadTotl$71.23$31.37 $45.21$147.81$49.56$21.83 $31.46 $102.85$74.75$32.92 $47.44 $155.10$59.41$26.17 $37.71$123.29$31.12$13.70 $19.75 $64.57$33.80 $14.89 $21.45 $70.15$25.34 $11.6 $16.08 $52.58$43.65$19.23 $27.70 $90.58$29.20$12.86 $18.53 $60.60$34.69$15.28 $22.02 $71.99$49.56$21.83 $31.46$102.85$22.19$9.77 $14.08 $46.05$24.66$10.86 $15.65 $51.17$33.80$14.89 $21.45 $70.15$62.70$27.61$39.79 $130.10$59.41$26.17 $37.71$123.29$59.41$26.17 $37.71$123.29$42.30$18.63 $26.85$87.78$39.71$17.49 $25.20$82.41$43.65$19.23$27.70$90.58$25.20$11.10$15.99$52.30$30.54$13.45$19.38$63.38$32.76$14.43$20.79$67.97$35.99$15.85$22.84$74.69$43.65$19.23$27.70$90.58$37.82$16.66$24.00$78.48Hourly salary rate is calculated by dividing annual salary by 1,800 productive hours.Hourly benefit rate of 44.04% is applied to hourly salary rate.Hourly overhead rate of 44.06% is applied to hourly salary plus benefits.Page 26 of 30
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Comparison Survey for the City of Encinitas 2011PLANNING FEESEncinitas - CurrentEncinitas -LaMesaSan MarcosCarlsbadNational CitySanteeFeeProposed FeeAppeal$250.00$250.00$25.00$1,155.00$1,000.00$3,710.00$150 + $150 if Eng.ConditionsMinor Use Permit$1,600.00$1,600.00$2,585.00$2,608.00$697.00Major Use Permit$6,000.00$6,000.00$4,395.00$3,651.00$4,162.00$7,890.00$750 - $5,000 basedon project type/sizeMinor Variance$1,200.00$1,200.00$1,005.00$375.00$697.00$620.00Major Variance$3,200.00$3,200.00$4,225.00$739.00$2,624.00$8,020.00$750.00Certificate of Compliance$600.00$600.00$1,340.00$750.00$969.00$2,690.00$600.00Tentative Parcel Map$3,500.00$3,500.00$6,185.00$2,265.00$3,531.00$6,500.00$2,500.00Boundary Adjustment$900.00$900.00$2,580.00$750.00$1,194,00$900.00PLANNING FEESPowayVistaLemon GroveEI CajonSolana BeachEscondidoAppeal$765.00$500.00$75.00$900.00$2,658.00$1,740.00Minor Use Permit$1,542.00$2,036.00$300.00$1,500.00$2,327.00$1,550.00Major Use Permit$3,299.00$6,958.00$1,500.00$5,000.00$9,300.00$3,375.00Minor Variance$1,320.00Major Variance$799.00$2,196.00$750.00$750.00$2,163,00$1,455.00Certificate of Compliance$770.00$597.00$150.00$1,500.00$1,387.00$560.00Tentative Parcel Map$2,711.00$3,138.00$3,000,00$4000 + $25 p/lot$8,674.00$1,825.00Boundary Adjustment$1,232.00$1,191.00$1,800.00$2,200.00$1,387.00$730.00Page 27 of 30
2011 COMPARISON SURVEY FOR THE CITY OF ENCINITAS. FIRE FEESFEE TYPEEncinitasCarlsbadChula VistaEI CajonEscondidoLa MesaNational CitySan MarcosSanteeVistaCommercial Bldg Plan Check (3500 sq ft)$175n/a$197$109$275$360.82nonefla$105...Based on Occp.Commercial Bldg Inspection (3500 sq ft)$140n/a$262$109flaflanonefla$25type $217.$945Commercial Sprinkler Plan Check - Tenant Improvement (3500 sq ft)$140$65$180$120$150$260$350Contrct Out $95$79Commercial Sprinkler Inspection - Tenant Improvement (3500 sq ft)$105$65$180$216$150$364$350UActualtime$50$78Commercial Sprinkler Inspection - NEW Building or NEW Addition (3500)$140$1,200$507$251$200$640$995..Based on$100$314actual time.Residential Bldg Plan CheckNOFEE$146$150fla$25Residential Sprinkler Plan Check & Inspection (0 - 2500 sq ft) 25$250.00$260$459$376$225$589$995Contrct Out $131$231Residential Sprinkler Plan Check & Inspection (2501 - 5000 sq ft)40$350.00$260$459$376$225$589$995Contract Out $135$231Residential Sprinkler Plan Check & Inspection (5001 - 7000 sq ft) 55$450.00$260$459$414$325$699$995Contract Out $139$231Residential Sprinkler Plan Check & Inspection (7001 - 10000 sq ft) 70$550.00$260$459$489$325$699$995Contract Out$143$231Residential Sprinkler Plan Check & Inspection (over 10001 sq ft) 95$700.00$260$656$489$325$649$995Contrct Out $149$287Residential Sprinkler Inspection Only (0 - 2500 sq ft)$200.00$195$216$1OO/hr$439...Based on$50flaResidential Sprinkler Inspection Only (2501 - 5000 sq ft)$250.00$195$216$100/hr$439actual time$50flaResidential Sprinkler Inspection Only (5001 - 7000 sq ft)_ $300.00$195$216$100/hr$439spent on $50flaResidential Sprinkler Inspection Only (7001 - 10000 sq ft)$350.00$195$251$100/hr$439inspection.$50flaResidential Sprinkler Inspection Only (over 10001 sq ft)$400.00$195$251$100lhr$439varies by project$50flaFixed Fire Ex1inguishing System Plan Check & Inspection$200.00$130$393$193$150$110$703$60$180Fire Alarm System Plan Check (1 hr)$200.00$100$323$198$100$35$200$50$179Fire Alann System Inspection(3 hr)$350.00$130$300$216$300$105$600$30$150Sprinkler Monitoring Plan Check$100.00$41Sprinkler Monitoring Inspection$200.00$64Inspection ONLY Fee$200.00$65$262$100$97$25Re-Inspection Fee$150.00$75$262$100$97 ~$25Update Fire Response Map$200.00Page 28 of 30
Engineering Permit. City ComparisionItemSolana BeachDel MarCarlsbadVistaOceansideBP PoolN/A (Part of Bldg Dept)$323Certificate of Correction$810$753$1,093Minor Const. ChangeN/A (Part of Grading Plan$455 + $155/sheet$68$20 per sheer reproduction feecheck Fee)Major Const. ChangeN/A (Part of Grading Plan$636 + $245/sheet$20 per sheer reproduction feecheck Fee)Final Parcel Map Sheets$550 deposit +$201l0t (hourly$3350 for engineering + $5240$3,115$2,544$2,563rate charge)for planningFinal Map Sheets$750 deposit +$20/lot (hourly$6860 + $1 OO/Iot over 5 lots for$6,939$3117 (5-15 lots); $5723 (16+$3,461rate charge)engineering + $6250 forlots)Simplified Grading PlanN/A (No Simplified Grading)$393 for the first 100cy + $65$554$738for each 100cy over 100cy0-200cy=$1500; 201-Plancheck AND Inspection - $02000cy=$1500 for first$20000=5%; $20001-200cy+$110/100cy; 2001-Plancheck fee = $393 to$1189-$15434 (based on # ofGrading Plan Check Sheets$80000=4.5%; $80001-10000=$3280 for first$9,058 (based on cy)sheets)$3791-$11918 (based on ACE)$400000=4%; :-$400000=3%2000cy+$55/1000cy;of construction value=:-10000=$3720 for first1 0000cv+$25/1 OOOcvPlan check AND Inspection - $0Improvement Plan Check$20000=50/0; $20001-$1256 + 5%ACE to $12408 +Plancheck fee = ($1256 +5%$3544-$15866 (base don # of$80000=4.5%; $80001-of ACE) to ($12682 + 0.75% of$1748-$13680 (based on ACE)Sheets$400000=40/0; :-$400000=30/05%ACE ($23840 min.)ACE)sheets)of construction valueErosion Control Plan CheckN/A (Based on Cost Estimate$1194-$3507 (based on ACE)Sheetsof Grading Plan)Plancheck fee = $548 (min) to$7,759 + percentage based onLandscape/Irrigation PrivateN/A (Based on Cost EstimateACE + Inspection fee = $548$2427-$5055 (based on ACE)Sheetsof Grading Plan)(min) to $2,942 for the first$750,000 + $150 for eachadditional $100.000 of ACE.Plancheck fee = $548 (min) to$7,759 + percentage based onLandscape/Irrigation PublicN/A (Based on Cost EstimateACE + Inspection fee = $548Sheetsof Grading Plan)(min) to $2,942 for the first$750,000 + $150 for eachadditional $100,000 of ACE.Page 29 of 30
Engineering Permit. City ComparisionItemSolana BeachDel MarCarlsbadVistaOceansideGIS Map FeeN/A (No GIS Section)Temp. Encroachment PermitSee Const. Permit Cost ($251Same as RI Permit$313(TE)minor and $586 major)Permanent EncroachmentSee Const. Permit Cost ($251Same as RI Permit$313$2,051Permit (PE) minor and $586 major)Minor RlW Const. Permit (CN)$251$370 for "short term"$159-$323$420$271-$542Major RI Const. Permit$586$695 for "long term"$687(CN/CJ)Utility Const. Permit (EX)$575Same as RI Permit$687Temp. Beach Enc. Permit (TB)$2,270Street Vacation Application$1,387$9,000Regular = $3,100; Summary =$4,705$1,718$1,230Street Name ChangeN/A (Planning Dept function)$1,517ApplicationSWPPP ReviewN/A (Part of Plan check Fee)$220 + $240/10tResidential = $220/10t or unit;Commercial = $295/10t or unitPlancheck AND Inspection - $0$20000=5%; $20001-$400 to $9400 + 5.5% to 0.5%Inspection fee = $393 to$1822-$8594 (based on # ofGrading Inspection$80000=4.5%; $80001-$2079-$6797 (based on ACE)$400000=40/0; ~$400000=30/0of ACE $16,544 (based on cy)sheets)of construction valuePlancheck AND Inspection - $0Inspection fee = 5.5% of ACE$20000=5%; $20001-Improvement Inspection$80000=4.5%; $80001-$400 to $9400 + 5.5% to 0.5%($375 min) to $14,993 for the$1378-$7597 (based on # of$1320-$4690 (based on ACE)$400000=4%; ~$400000=3%of ACE first million + $105 per eachsheets)of construction valueadditional $10,000 of ACENPDES InspectionN/A (Included in Inspection$240 for first lot + $115 for$637-$10000 (based on ACE)Fee)each additional lotSewer Lateral Const. Permit$661 in RI and $251 in Pvt$687 + Inspection fee$542PropertyDemo Building PermitN/A (Included in Building$150Permit)Page 30 of 30