2021-05-26 Item 08M Third Quarter Budget ReportMEETING DATE: May 26, 2021
PREPARED BY: Tom Gallup, Assistant
Director of Finance
DEPT. DIRECTOR: Teresa S. McBroome
DEPARTMENT: Finance CITY MANAGER: Pamela Antil
SUBJECT:
Fiscal Year 2020-21 Third Quarter Budget Status Report and Proposed Budget Amendments
RECOMMENDED ACTION:
Staff recommends that City Council takes the following actions:
1. Receive and file the Fiscal Year 2020-21 Third Quarter Budget Status Report; and
2. Adopt Resolution No. 2021-41 titled “A Resolution of the City Council of the City of
Encinitas Amending the Fiscal Year 2020-21 Budget” (Attachment 1)
STRATEGIC PLAN:
This item falls within the Financially Sound Decision-Making operating principle of the Strategic
Plan by achieving long-term fiscal sustainability.
FISCAL CONSIDERATIONS:
The Finance Department has completed the Third Quarter review of FY 2020-21, which
includes recommendations for budget appropriations and budget transfers for Council
consideration. Proposed Third Quarter budget amendments for all funds will increase
estimated revenues by $2,993,804 and increase budgeted expenditures by $299,571.
The impact of all proposed General Fund amendments is an increase of $2,260,500 in
estimated revenue and an increase in budgeted expenditures of $216,885, for a net increase in
fund balance of $2,043,615. Attachment 2 provides detailed descriptions of these proposed
operating budget amendments.
Proposed Third Quarter amendments to transfers between all funds total $1,119,191.
Attachment 3 provides detailed descriptions of these proposed amendments to transfers. Staff
is proposing a transfer of $510,226 back to the General Fund from the FY 2020-21 Annual
Street Overlay project (CS21A), which is being swapped with $400,000 in additional revenue
from the Highway Users Tax Act (otherwise known as the “Gas Tax”) and $110,226 in
unanticipated revenue from the TransNet tax. The General Fund share that is being returned is
2021-05-26 Item #08M Page 1 of 31
programed for priority capital projects next fiscal year. A total of $51,407 is being returned from
closed projects back to their original funding sources and $47,332 is being requested for
consultant services to update the Olivenhain Wildfire Evacuation Plan.
The available fund balance in the General Fund is $2,965,525, which includes all previous FY
2020-21 General Fund budget amendments approved by the City Council since the adoption of
the FY 2020-21 budget (but not including the proposed amendments under consideration).
Approval of both the Third Quarter operating budget amendments and fund transfer
amendments will increase the General Fund available fund balance by $2,640,173 to
$5,605,698. A summary of Council actions and available fund balance is included as
Attachment 4.
BACKGROUND:
On June 24, 2020, the City Council adopted Resolution 2020-54, approving the FY 2020-21
Operating Budget and the Capital Improvement Program (CIP) with appropriations.
On December 9, 2020, the City Council received the Report on the Financial Results for Fiscal
Year 2019-20 and adopted the ending fund balances for FY 2019-20 as beginning fund
balances for FY 2020-21. The available beginning fund balance in the General Fund for FY
2020-21 was $26,750,911 (after excluding the non-spendable reserve of $455,097). After
reserve requirements were met and the balance of Opportunity Fund was committed to the CIP,
$10,542,872 remained unrestricted and available for appropriation for future capital projects or
one-time expenditures. Of this total, $1,251,240 was the result of unrealized investment gains
recorded at fair market value, which are recorded as revenue, but not available as cash (and
therefore should not be considered when appropriating funding). An additional $1,389,618 was
committed to CIPs, leaving an available fund balance of $7,902,014 available for City Council
appropriation at the beginning of FY 2020-21.
On February 10, 2021, the City Council received the FY 2020-21 First Quarter Budget Status
Report and adopted Resolution 2021-09 amending the FY 2020-21 Operating Budget, resulting
in an available fund balance of $3,210,821.
On March 24, 2021, the City Council received the FY 2020-21 Mid-Year Budget Status Report
and adopted Resolution 2021-23 amending the FY 2020-21 Operating Budget which increased
available fund balance by $219,704 to $2,965,525.
From March 31, 2021 through May 19, 2021, the City Council has not approved additional
amendments to the FY 2020-21 General Fund budget. These previously approved budget
amendments are listed in Attachment 4.
ANALYSIS:
The purpose of this report is to provide a quarterly update on the current fiscal year operating
budget and to provide recommendations for additional budget amendments and budget
transfers. After nine months of FY 2020-21, actual revenues are expected to exceed estimates
by year-end, while budgeted expenditures are anticipated to be less than budget. Schedule C
(Attachment 5) presents a summary of budget versus actuals for General Fund operating
revenues, expenditures and transfers.
2021-05-26 Item #08M Page 2 of 31
General Fund Revenues
Table 1 below provides General Fund revenue totals by adopted budget, amended budget,
year-to-date (YTD) actual and Third Quarter revised projections.
Table 1
In the General Fund, revenues totaled $50,727,019 which is approximately 65 percent of current
fiscal year estimates. Receipts from the second installment of property taxes due in April and
the second distribution of taxes in lieu of vehicle license fees (estimated at $4 million) are not
received until the fourth quarter of the fiscal year. Revenue from this source is expected to
exceed original projections at year-end. Fewer taxpayers chose to defer their first payment as a
result of economic hardship caused by the COVID-19 pandemic, and delinquencies were lower
than anticipated. Staff is proposing a budget amendment to increase projected revenues from
property tax and documentary transfer tax by $580,000.
Staff forecasted a decline in sales tax revenues this fiscal year due to the COVID-19 pandemic,
which led to public health orders requiring people to stay at home (other than for essential trips
or jobs) and forced many businesses to suspend or reduce operations. However, receipts in
this category are exceeding budget projections based on greater than anticipated revenue from
the County pool (from increased on-line sales), new and used vehicle sales and consumer
goods. Staff is proposing a budget amendment of approximately $1.4 million in unanticipated
sales tax revenue.
The percentage of actual sales tax receipts received at Third Quarter relative to the budget is
higher than at the same point last year (73.6% this fiscal year compared with 65.2% in FY 2019-
20). Retail sales are expected to surge as federal stimulus checks and the rollout of COVID-19
vaccines will continue to boost spending at stores.
Overall, revenue from Transient Occupancy Taxes (TOT) collected from hotels and short-term
vacation rentals is meeting projections, which were reduced this fiscal year due to the
anticipated impact of the COVID-19 pandemic.
Similar to property taxes, revenue from franchise taxes is largely collected in the second half of
the fiscal year, mostly in the fourth quarter.
Revenues in the Charges for Services and Fines and Penalties categories continue to be
relatively lower due to the cancellation of summer and fall recreation programs, and lower than
anticipated revenues from fines collected from parking and vehicle citations due to fewer
vehicles on the road during the COVID-19 pandemic. Staff is proposing a budget amendment in
Description
Adopted
Budget
2020-21
Amended
Budget
2020-21
Third Quarter
YTD Actual
2020-21
Percent Realized
2020-21
Proposed
Budget
Amendments
Budget with
Proposed
Amendments
2020-21
Property Tax 51,687,490$ 51,687,490$ 31,838,692$ 61.6%500,000$ 52,187,490$
Documentary Transfer Tax 520,000 520,000 686,367 132.0%80,000 600,000
Sales Tax 11,898,717 11,898,717 8,757,771 73.6%1,391,283 13,290,000
Transient Occupancy Tax 1,650,704 1,650,704 1,266,930 76.8%- 1,650,704
Franchise Tax 2,208,351 2,208,351 1,164,848 52.7%- 2,208,351
Licenses, Fees and Permits 235,200 262,680 203,153 77.3%262,680
Intergovernmental Revenue 674,947 674,947 450,555 66.8%674,947
Charges for Services 6,958,742 6,546,063 4,405,624 67.3%60,000 6,606,063
Fines and Penalties 404,153 404,153 162,919 40.3%404,153
Use of Money and Property 837,361 724,166 809,545 111.8%724,166
Other Revenue 548,811 1,451,348 980,614 67.6%229,217 1,680,565
Revenue Total 77,624,476$ 78,028,619$ 50,727,019$ 65.0%2,260,500$ 80,289,119$
General Fund Revenue Summary (March 31, 2021)
Note: Some column totals may not sum due to rounding.
2021-05-26 Item #08M Page 3 of 31
the amount of $60,000 for higher than anticipated enrollment in recreational programs at
satellite facilities.
Staff is proposing a budget amendment of $229,217 in the Other Revenue category for
reimbursements from the State of California for special Fire Department deployments covering a
CalFire fire station and Operation Collaboration COVID-19 vaccine administration by
paramedics through March 2021.
Actual revenue in the Use of Money and Property category is higher than projected through
March 31, 2021, due to higher than anticipated investment earnings.
General Fund revenues are up by approximately four percent, or $2,064,798, from the FY 2019-
20 Third Quarter total of $48,662,221, as shown in Table 2 below.
Table 2
Through the first nine months of FY 2020-21, property tax revenue was up 12.5 percent over the
same period in the prior fiscal year. Continued growth in assessed values from transfers of
ownership, the full two percent inflation adjustment applied to assessed valuation under
Proposition 13 and a low delinquency rate contributed to the increase in property tax revenue
from the prior fiscal year, as well as growth in unsecured property tax, which is not secured by
real property, but rather is a tax on items such as business fixtures, furniture and machinery.
Actual revenues recorded in the Sales Tax, Transient Occupancy Tax and Charges for Services
categories were lower than the same period last fiscal year due to the economic impact of the
COVID-19 pandemic, which included a reduction in consumer spending, hotel bookings and the
cancellation of city programs.
The largest variance is in the Charges for Services category resulting from a reduction in
revenues collected from recreation fees, engineering inspection fees, building fees, and fire
prevention fees when compared to the previous year. Recreation and building fee revenues
have corresponding expenditures (for instructors, supplies and contractual building inspection
services), so the decline in revenues will have offsetting reductions on the expenditure side.
The reduction in revenue in the Fines and Penalties category was the result of the elimination of
the City’s red light camera program and fewer parking citations and vehicle code violations
issued during the COVID-19 pandemic due to the reduced number of drivers on city streets.
Actual revenues collected in the Use of Money and Property category were lower due to a
reduction in income from facility rentals resulting from closure due to the COVID-19 pandemic.
Description
Third Quarter
YTD Actual
2019-20
Third Quarter
YTD Actual
2020-21 $ Variance % Variance
Property Tax 28,290,143$ 31,838,692$ 3,548,549$ 12.5%
Documentary Transfer Tax 396,782 686,367 289,585 73.0%
Sales Tax 8,918,277 8,757,771 (160,506)-1.8%
Transient Occupancy Tax 1,495,832 1,266,930 (228,902)-15.3%
Franchise Tax 1,130,342 1,164,848 34,507 3.1%
Licenses, Fees and Permits 201,597 203,153 1,556 0.8%
Intergovernmental Revenue 449,739 450,555 816 0.2%
Charges for Services 5,539,748 4,405,624 (1,134,124)-20.5%
Fines and Penalties 519,814 162,919 (356,894)-68.7%
Use of Money and Property 1,186,744 809,545 (377,199)-31.8%
Other Revenue 533,203 980,614 447,411 83.9%
Revenue Total 48,662,221$ 50,727,019$ 2,064,798$ 4.2%
Note: Some column totals may not sum due to rounding.
General Fund Revenue Summary (March 31, 2021)
2021-05-26 Item #08M Page 4 of 31
General Fund Expenditures
Third Quarter General Fund expenditures amount to $47,197,793 or 66 percent of the budget,
as shown in Table 3 below.
Table 3
The percentage of personnel expenditures is slightly higher in the first and second quarters than
other quarters due to retiree health and Other Post-Employment Benefits (OPEB) payments that
are made entirely as a one-time payment in the first quarter, in addition to a lump sum payment
made to CalPERS to reduce the City’s unfunded pension liability. Firefighter overtime was
higher in the fall and winter due to strike team deployments to wildfires throughout California
that are fully reimbursable. This category is projected to finish the year under budget due to
vacancies throughout the year.
The materials and supplies category is under budget mostly due to lower than anticipated
expenditures during the first nine months, as a number of significant purchases are made in the
spring, including:
Firefighting equipment, uniforms and personal protective equipment.
Marine safety equipment purchases in anticipation of the start of the summer season.
Street maintenance and repair supplies made when weather conditions are better for
repairs.
Park maintenance supplies.
Year-to-date actuals through the third quarter in the contracts and services category are under
the revised budget for the current fiscal year mostly due to the following reasons:
Three fewer payments than budgeted for law enforcement services during the first nine
months of the fiscal year. Monthly payments total approximately $1.4 million. This
contract is paid upon receipt of invoice.
Approximately $391,000 in administrative fees assessed by the County of San Diego for
property tax collection are scheduled to be paid in the fourth quarter of the fiscal year.
Lower than anticipated expenditures for urban forestry maintenance services, park
maintenance and water utilities, which tend to be higher in the fourth quarter.
Lower than anticipated expenditures for engineering inspection services.
Proposed budget adjustments can be found in Attachment 2. The result is a total net increase
of $216,885 in budgeted expenditures. A proposed adjustment of $181,885 in the Personnel
category is the result of special Fire Department deployments covering CalFire fire station and
Operation Collaboration COVID-19 vaccine administration by paramedics through March 2021
(which is reimbursed by the State of California) and reductions in recreation and other program
expenditures due to the cancellation of classes and programs resulting from the COVID-19
pandemic.
Description
Adopted
Budget
2020-21
Amended
Budget
2020-21
Third Quarter
YTD Actual
2020-21
Percent Realized
2020-21
Proposed
Budget
Amendments
Budget with
Proposed
Amendments
2020-21
Personnel 36,757,219$ 37,201,369$ 28,626,545$ 77.0%181,885$ 37,383,254$
Materials & Supplies 1,188,402 1,175,671 593,060 50.4%1,175,671
Contracts & Services 32,495,739 32,635,652 17,512,562 53.7%35,000 32,670,652
Internal Cost Allocation 411,718 411,718 308,788 75.0%411,718
Capital Outlay 206,641 247,661 156,838 63.3%247,661
Debt/Finance 127,025 127,025 - 0.0%127,025
Expenditure Total 71,186,744$ 71,799,096$ 47,197,793$ 65.7%216,885$ 72,015,981$
Note: Some column totals may not sum due to rounding.
General Fund Expenditure Summary by Category (March 31, 2021)
2021-05-26 Item #08M Page 5 of 31
General Fund expenditures (excluding transfers) through the first nine months of FY 2020-21
are approximately $394,124 higher than the same period in FY 2019-20, as show in Table 4
below:
Table 4
Expenditures in the personnel category were approximately $896,663 higher than last fiscal
year mostly due to a budgeted increase in the City’s annual payment to CalPERS for its
unfunded pension liability and an additional payment of $160,645 from year-end carryover;
salary increases for employees approved by the City Council and identified in the executed
Memorandums of Understanding (MOUs) with the Service Employees International Union
(SEIU) and Encinitas Firefighters Association, and in a separate resolution for unrepresented
employees; and an increase in expenditures for Other Post-Employment Benefits (OPEB). .
Offsetting these increases are reimbursements totaling $104,077 from the CARES Act grant for
personnel expenditures related to the City’s response to the COVID-19 pandemic, which are
recorded as grant revenue.
Expenditures in the Materials and Supplies and Contracts and Services categories are lower
this fiscal year due to the cancellation of classes and programs resulting from the COVID-19
pandemic.
General Fund Transfers
Transfers involve moving budgeted appropriations between funds, including the capital project
funds. Staff is not proposing any General Fund transfers at Third Quarter. Total actual transfer
amounts through March 31, 2021 are shown in Table 5 below:
Table 5
Staff is proposing a transfer of $510,226 into the General Fund from the Capital Improvements
Fund for the General Fund portion of the FY 20-21 Annual Overlay Project, which will be
replaced by funding from higher than anticipated revenues from the Highway Users Tax Act
(otherwise known as the “Gas Tax”) and TransNet tax. The General Fund share will be
committed to capital projects in FY 2021-22. A total of $39,000 is being returned from closed
projects. A transfer out of $47,332 to the Capital Projects Fund is being requested for
consultant services to update the Olivenhain Wildfire Evacuation Plan.
Description
Third Quarter
YTD Actual
2019-20
Third Quarter
YTD Actual
2020-21 $ Variance % Variance
Personnel 27,729,882$ 28,626,545$ 896,663$ 3.2%
Materials & Supplies 810,097 593,060 (217,037)-26.8%
Contracts & Services 17,946,025 17,512,562 (433,464)-2.4%
Internal Cost Allocation 316,315 308,788 (7,526) -2.4%
Capital Outlay 1,350 156,838 155,488 0.0%
Debt/Finance - - - 0.0%
Expenditure Total 46,803,669$ 47,197,793$ 394,124$ 0.8%
Note: Some column totals may not sum due to rounding.
General Fund YTD Expenditures - Variance by Category (Through March 31, 2021)
Description
Adopted
Budget
2020-21
Amended
Budget
2020-21
Third Quarter
YTD Actual
2020-21
Percent Realized
2020-21
Proposed
Budget
Amendments
Revised
Projections
2020-21
Transfers In 7,281,803$ 2,754,646$ 5,513,353$ 200.1%549,226$ 3,303,872$
Transfers Out (15,109,153) (20,758,921) (20,051,222) 96.6%(47,332) (20,806,253)
Transfers Total (7,827,350)$ (18,004,275)$ (14,537,870)$ 80.7%501,894$ (17,502,381)$
Note: Some column totals may not sum due to rounding.
General Fund Transfers Summary (March 31, 2021)
2021-05-26 Item #08M Page 6 of 31
Capital Improvement Program Status Update (Attachment 6)
There are presently 112 active projects, with project-to-date expenditures totaling $76.1 million
as of March 31, 2021. Staff is requesting that the following two completed projects be closed,
and unspent funds be returned to their original funding sources as identified in Attachment 4.
The remaining balance returned to the General Fund from closed projects totals $39,000.
• Facade Grant Program project (WC97F)
• Senior Center Courtyard Improvement project (CP21A)
Status updates and project-to-date expenditures for active projects are provided in Attachment
6.
Proposed Budget Adjustments (Attachment 2)
Detailed explanations for each proposed budget amendment (arranged by Fund, Department
and Division) are included in Attachment 2. Table 6 below provides a summary of all the
proposed operating budget amendments by fund, with additional detail provided in
Attachment 2:
Table 6
Proposed Adjustments to Transfers between Funds (Attachment 3)
In addition to the Third Quarter appropriations, one budget transfer has been identified which
requires City Council approval. The transfers are summarized below in Table 7 and detailed in
Attachment 3:
Table 7
Description
Revenue
Increase
(Decrease)
Expenditure
Increase
(Decrease)
Fund Balance
Increase
(Decrease)
General Fund (101)2,260,500$ 216,885$ 2,043,615$
Gas Tax Fund (201)400,000 - 400,000$
TransNet (211)110,226 - 110,226
Senior Nutrition Grant Fund (221)(1,500) 4,900 (6,400)
Federal Capital Grant Fund (223)(1,693) - (1,693)
Restricted Donations & Contributions Fund (229)750 - 750
Park Development Mitigation Fees Fund (231)40,404 - 40,404
Parkland Acquisition Mitigation Fees Fund (232)114,500 - 114,500
Traffic Mitigation Fees Fund (233)161,117 - 161,117
Regional Traffic Congestion Impact Fees Fund (234)(57,000) - (57,000)
Open Space Mitigation Fees Fund (235)4,500 - 4,500
Flood Control Mitigation Fees Fund (239)(38,000) - (38,000)
Capital Improvement Funds (401/402/403)- 77,786 (77,786)
Operating Budget Amendment Total 2,993,804$ 299,571$ 2,694,233$
Note: Some column totals may not sum due to rounding.
Third Quarter Operating Budget Amendment Summary - All Funds
Fund
Transfer In
Increase
(Decrease)
Transfer Out
Increase
(Decrease)
General Fund (101)549,226$ 47,332$
Gas Tax Fund (201)- 400,000
TransNet Program Fund (211)- 110,226
Restricted Donations & Contributions Fund (229)12,407 -
Capital Improvements Fund (401)557,558 549,226
Capital Improvements Fund (402)- 12,407
Fund Transfer Amendments Total 1,119,191$ 1,119,191$
Note: Some column totals may not sum due to rounding.
Fund Transfer Amendments - Third Quarter
2021-05-26 Item #08M Page 7 of 31
ENVIRONMENTAL CONSIDERATIONS:
The action being considered by the City Council is exempt from the California Environmental
Quality Act (CEQA) because it is not a “project” under Section 15378(b)(5) of CEQA Guidelines.
The action involves an organizational or administrative activity of government that will not result
in the direct or indirect physical change in the environment.
ATTACHMENTS:
1. Resolution No. 2021-41 titled “A Resolution of the City Council of the City of Encinitas
Amending the Fiscal Year 2020-21 Budget”
2. FY 2020-21 Proposed Operating Budget Amendments – Third Quarter
3. FY 2020-21 Proposed Fund Transfer Amendments – Third Quarter
4. FY 2020-21 Summary of Budgetary Fund Balance
5. Schedule C: Detail of General Fund Revenues, Expenditures and Transfers
6. FY 2020-21 YTD Capital Improvement Program Status Report – Third Quarter
2021-05-26 Item #08M Page 8 of 31
ATTACHMENT 1
RESOLUTION NO. 2021-41
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ENCINITAS
AMENDING THE FISCAL YEAR 2020-21 BUDGET
WHEREAS, on June 24, 2020, the City Council of the City of Encinitas adopted
Resolution Number 2020-54 adopting the budget for Fiscal Year 2020-21; and
WHEREAS, changes in anticipated revenues and/or expenditures of the City of
Encinitas necessitates amendments to the appropriations for Fiscal Year 2020-21; and
WHEREAS, budgeted expenditures do not exceed anticipated revenue and
available fund balance; and
WHEREAS, the City Council has reviewed the proposed Fiscal Year 2020-21
budget amendments.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Encinitas
that the budget amendments for Fiscal Year 2020-21 as contained in Exhibit A to this
resolution are hereby adopted.
PASSED, APPROVED AND ADOPTED this 26th day of May 2021 by the
City Council of the City of Encinitas, State of California.
____________________________
Catherine S. Blakespear, Mayor
ATTEST:
______________________________
Kathy Hollywood, City Clerk
APPROVED AS TO FORM:
_____________________________
Leslie E. Devaney, City Attorney
2021-05-26 Item #08M Page 9 of 31
ATTACHMENT 1
CERTIFICATION: I, Kathy Hollywood, City Clerk of the City of Encinitas, California, do hereby
certify under penalty of perjury that the foregoing Resolution was duly adopted at a regular
meeting of the City Council on the 26 th day of May, 2021 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
_____________________________
Kathy Hollywood, City Clerk
2021-05-26 Item #08M Page 10 of 31
ATTACHMENT 1
RESOLUTION NO. 2021-41 EXHIBIT A
Fund Name Fund Organiz
ation
Code
Objec
t
Code
Project
No.
Description Department
(Division)
Revenue /
Transfer In
Increase
(Decrease)
Expenditure /
Transfer Out
Increase
(Decrease)
Fund Balance
Increase
(Decrease)
1 GENFUND 101 00000 311.1 Adjust projected revenue from Secured Property Tax to reflect actual receipts.Finance
(Non-
Departmental)
500,000$ 500,000$
2 GENFUND 101 00000 312 Adjust projected revenue from Documentary Transfer Tax Finance
(Non-
Departmental)
80,000$ 80,000$
3 GENFUND 101 00000 313.1 Adjust projected revenue from Sales Tax to reflect actual receipts.Finance
(Non-
Departmental)
1,391,283$ 1,391,283$
4 GENFUND 101 62511 394 Additional revenue received for special deployments covering CalFire fire station
and Operation Collaboration vaccine administration through March 2021.
Fire and Marine
Safety
(Operations)
229,217$ 229,217$
5 GENFUND 101 62511 412.1 Additional expenses incurred for special deployments covering CalFire fire station
and Operation Collaboration vaccine administration through March 2021.
Fire and Marine
Safety
(Operations)
167,707$ (167,707)$
6 GENFUND 101 62511 422.1 Additional expenses incurred for special deployments covering CalFire fire station
and Operation Collaboration vaccine administration through March 2021.
Fire and Marine
Safety
(Operations)
2,436$ (2,436)$
7 GENFUND 101 62511 423.1 Additional expenses incurred for special deployments covering CalFire fire station
and Operation Collaboration vaccine administration through March 2021.
Fire and Marine
Safety
(Operations)
10,907$ (10,907)$
8 GENFUND 101 62511 424.1 Additional expenses incurred for special deployments covering CalFire fire station
and Operation Collaboration vaccine administration through March 2021.
Fire and Marine
Safety
(Operations)
835$ (835)$
9 GENFUND 101 80876 346.1 Increase revenue as a result of increased program enrollment PRCA
(Recreation)
60,000$ 60,000$
10 GENFUND 101 80876 432.1 Increase expenditure as a result of increased program enrollment.PRCA
(Recreation)
35,000$ (35,000)$
11 GASTAX 201 00000 332.2 Adjust projected revenue from Highway Users Tax Act ("Gas Tax") to reflect actual
receipts.
Non-Departmental
(Finance)
400,000$ 400,000$
12 TRANSNET 211 00000 336 Adjust funding from TransNet for FY 20-21 Annual Overlay Project (CS21A).Development
Services
(Engineering)
110,226$ 110,226$
13 SRNUTR 221 80860 331.1 Adjust projected revenue to reflect transportation reimbursements.PRCA
(Senior Nutrition)
(13,500)$ (13,500)$
14 SRNUTR 221 80860 331.3 Adjust projected revenue to reflect reimbursement of senior meals.PRCA
(Senior Nutrition)
12,000$ 12,000$
15 SRNUTR 221 80860 462 Increase expenditures to reflect supplies for COVID-19 meal deliveries.PRCA
(Senior Nutrition)
4,900$ (4,900)$
16 FEDCAPGRNT 223 00000 331.2 WC18A Correct the grant funds the City will be receiving from the State Homeland Security
Grant program to replace the City's 800 MHz radios (Project WC18A).
Fire and Marine
Safety
(Operations)
(1,693)$ (1,693)$
17 DONATIONS 229 80860 363 PARTY Increase revenue to reflect receipt of an unanticipated donation.PRCA
(Senior Donations)
750$ 750$
18 PARKDEV 231 00000 349.1 Adjust projected revenue from Park Development Fees PRCA (Admin)40,404$ 40,404$
19 PARKACQ 232 00000 349.1 Adjust projected revenue from Parkland Acquisition Fees PRCA (Admin)114,500$ 114,500$
20 TRAFFIC 233 00000 349.1 Adjust projected revenue from Traffic Mitigation Fees.Development
Services
(Engineering)
161,117$ 161,117$
21 REGTRAFFIC 234 00000 349.1 Adjust projected revenue from Regional Traffic Congestion Impact Fees.Development
Services
(Engineering)
(57,000)$ (57,000)$
22 OPENSPACE 235 00000 349.1 Adjust projected revenue from Open Space Mitigation Fees.PRCA (Admin)4,500$ 4,500$
23 FLOODCNTRL 239 00000 349.1 Adjust projected revenue from Flood Control Fees.Development
Services
(Engineering)
(38,000)$ (38,000)$
24 CIP-EXISTN 401 95101 592 TBD Contract for updating the Olivenhain Evacuation Plan.Fire and Marine
Safety
(Disaster Prep)
47,332$ (47,332)$
25 CIP-EXISTN 401 95101 590 CS21A Reduce General Fund budget portion of the FY 20-21 Annual Overlay project (to be
replaced by Gas Tax and RTIP funding).
Development
Services
(Engineering)
(510,226)$ 510,226$
26 CIP-EXISTN 401 95201 590 CS21A Increase State Gasoline Tax portion of the FY 20-21 Annual Overlay project.Development
Services
(Engineering)
400,000$ (400,000)$
FY 2020-21 Proposed Operating Budget Amendments - Third Quarter
2021-05-26 Item #08M Page 11 of 31
ATTACHMENT 1
RESOLUTION NO. 2021-41 EXHIBIT A
Fund Name Fund Organiz
ation
Code
Objec
t
Code
Project
No.
Description Department
(Division)
Revenue /
Transfer In
Increase
(Decrease)
Expenditure /
Transfer Out
Increase
(Decrease)
Fund Balance
Increase
(Decrease)
FY 2020-21 Proposed Operating Budget Amendments - Third Quarter
27 CIP-EXISTN 401 95211 590 CS21A Increase TransNet portion of the FY 20-21 Annual Overlay project.Development
Services
(Engineering)
110,226$ (110,226)$
28 CIP-EXISTN 401 95101 592 WC97F Close Facade Improvement Program project (WC97F).City Manager
(Admin)
(39,000)$ 39,000$
29 CIP-NEW 402 95229 590 CP21A Close Senior Center Courtyard Improvement project (CP21A).PRCA
(Senior Donations)
(12,407)$ 12,407$
30 CIP-NEW 402 95101 590 WC18E Add budget for Liftoff licenses for Microsoft Teams & Bookings City Manager
(IT)
11,554$ (11,554)$
31 CIP-NEW 402 95223 590 WC18A Reduce project budget to match grant award from State Homeland Security Grant
for 800 MHz radio replacement.
Fire and Marine
Safety
(Operations)
(1,693)$ 1,693$
32 FACCAPMAIN 403 95101 590 CF20D Architectural services for Pacific View School.Public Works
(Facilities)
72,000$ (72,000)$
33 Total Budget Amendments (All Funds)2,993,804$ 299,571$ 2,694,233$
34 GENFUND 101 90999 498.2 TBD Transfer out of the General Fund to the Capital Projects Fund for consultant
services to update the Olivenhain Wildfire Evacuation Plan
Fire and Marine
Safety
(Disaster Prep)
47,332$
35 CIP-EXISTN 401 00000 398.2 TBD Transfer in to Capital Projects Fund for consultant services to update the Olivenhain
Wildfire Evacuation Plan.
Fire and Marine
Safety
(Disaster Prep)
47,332$
36 CIP-EXISTN 401 90999 498.2 CS21A Capital transfer out from Capital Projects Fund to General Fund for Annual Overlay
project (CS21A).
Development
Services
(Engineering)
510,226$ (510,226)$
37 GENFUND 101 00000 398.2 CS21A Transfer in to the General Fund from Annual Overlay project (CS21A).Development
Services
(Engineering)
510,226$ 510,226$
38 GASTAX 201 90999 498.2 CS21A Capital transfer out from Gas Tax Fund to Capital Projects Fund for Annual Overlay
project (CS21A).
Development
Services
(Engineering)
400,000$ (400,000)$
39 CIP-EXISTN 401 00000 398.2 CS21A Capital transfer in to Annual Overlay project (CS21A) from Gas Tax Fund.Development
Services
(Engineering)
400,000$ 400,000$
42 TRANSNET 211 90999 498.2 CS21A Capital transfer out from TransNet Fund to Capital Projects Fund for Annual Overlay
project (CS21A).
Development
Services
(Engineering)
110,226$ (110,226)$
43 CIP-EXISTN 401 00000 398.2 CS21A Capital transfer in to Annual Overlay project (CS21A) from TransNet Fund.Development
Services
(Engineering)
110,226$ 110,226$
44 CIP-EXISTN 401 90999 498.2 WC97F Capital transfer out from Capital Projects Fund to General Fund from Facade Grant
Program (WC97F). Project to be closed.
City Manager
(Admin)
39,000$ (39,000)$
45 CIP-EXISTN 101 00000 398.2 WC97F Capital transfer in to the General Fund from Facade Grant Program (WC97F).
Project to be closed.
City Manager
(Admin)
39,000$ 39,000$
46 CIP-NEW 402 90999 498.2 CP21A Capital transfer out from Capital Projects Fund to from the Senior Center Courtyard
Improvement project (CP21A). Project to be closed.
PRCA
(Senior Donations)
12,407$ (12,407)$
47 CIP-NEW 229 00000 398.2 CP21A Capital transfer in to the Restricted Donations and Contributions Fund from the
Senior Center Courtyard Improvement project (CP21A). Project to be closed.
PRCA
(Senior Donations)
12,407$ 12,407$
48 Total Transfers (All Funds)1,119,191$ 1,119,191$ -$
2021-05-26 Item #08M Page 12 of 31
ATTACHMENT 2
Description
Department
(Division)
Revenue
Increase
(Decrease)
Expenditure
Increase
(Decrease)
Fund Balance
Increase
(Decrease)
General Fund (101)
Non-Departmental
(Finance)
500,000$ 500,000$
Non-Departmental
(Finance)
80,000$ 80,000$
Non-Departmental
(Finance)
1,391,283$ 1,391,283$
Additional revenue received from reimbursements from the State of
California and expenses incurred for firefighter overtime and other
benefits resulting from unanticipated, special deployments covering
CalFire Fire Station 59 (as part of the Assistance to Hire Agreement with
CalFire) and Operation Collaboration COVID-19 vaccine administration
managed by the County of San Diego through March 2021.
Fire and Marine
Safety
(Fire Operations)
229,217$ 181,885$ 47,332$
Revenue from registration fees at satellite facilities is exceeding
projections due to increased program enrollment. There is also an
associated increase in program costs for instructors.
Parks, Recreation
and Cultural Arts
(Recreation
Programs)
60,000$ 35,000$ 25,000$
Total General Fund (101)2,260,500$ 216,885$ 2,043,615$
Gas Tax Fund (201)
Revenue from the Highway Users Tax Act (otherwise known as the “Gas
Tax”) is expected to exceed projections. This additional revenue will
replace the General Fund appropriation on the FY 20-21 Annual Overlay
Project (CS21A). The General Fund share will be committed to capital
projects in FY 2021-22.
Non-Departmental
(Finance)
400,000$
Total Gas Tax Fund (201)400,000$ -$ -$
TransNet Fund (211)
Revenue from the TransNet fund is expected to exceed projections. This
additional revenue will replace the General Fund appropriation on the FY
20-21 Annual Overlay Project (CS21A). The General Fund share will be
committed to capital projects in FY 2021-22.
Development
Services
(Engineering)
110,226$
-$
Total TransNet Fund (211)110,226$ -$ -$
FY 2020-21 Proposed Operating Budget Amendments - Third Quarter
Revenue from documentary transfer tax is projected to exceed
projections.
Projected revenue from property tax is higher than projected, resulting
from lower than anticipated delinquencies and fewer requests for
deferrals.
Projected revenue from sales tax is higher than anticipated due to growth
in the State and County Pools, Autos and Transportation, Building and
Construction and General Consumer Goods categories.
2021-05-26 Item #08M Page 13 of 31
ATTACHMENT 2
Description
Department
(Division)
Revenue
Increase
(Decrease)
Expenditure
Increase
(Decrease)
Fund Balance
Increase
(Decrease)
FY 2020-21 Proposed Operating Budget Amendments - Third Quarter
Senior Nutrition Grant Fund (221)
Revenue and expenditure adjustments are based on current San Diego
County Aging and Independent Services (AIS) reimbursement
projections for senior transportation and senior meals served as a result
of the continued COVID-19 pandemic requirement for delivery of senior
meals.
Parks, Recreation
and Cultural Arts
(1,500)$ 4,900$ (6,400)$
Total Senior Nutrition Grant Fund (221)(1,500)$ 4,900$ (6,400)$
Federal Capital Grant Fund (223)
This budget adjustment is to correct the grant award amount the City will
be receiving from the State Homeland Security Grant program to replace
the City's 800 MHz radios (Project WC18A).
Fire and Marine
Safety
(Fire Operations)
(1,693)$ (1,693)$
Total Federal Capital Grant Fund (223)(1,693)$ -$ (1,693)$
Restricted Donations & Contributions Fund (229)
Increase the revenue budget to reflect receipt of an unanticipated
donation to enhance the senior lunch program.
Parks, Recreation
and Cultural Arts
750$ 750$
Total Restricted Donations & Contributions Fund (229)750$ -$ 750$
Park Development Mitigation Fees Fund (231)
Increase budget to reflect greater than anticipated revenue collected
from Park Development Mitigation fees.
Parks, Recreation
and Cultural Arts
40,404$ 40,404$
Total Park Development Mitigation Fees Fund (231)40,404$ -$ 40,404$
Parkland Acquisition Mitigation Fees Fund (232)
Increase budget to reflect greater than anticipated revenue collected
from Parkland Acquisition Mitigation fees.
Parks, Recreation
and Cultural Arts
114,500$ 114,500$
Total Parkland Acquisition Mitigation Fees Fund (232)114,500$ -$ 114,500$
Traffic Mitigation Fees Fund (233)
Increase budget to reflect greater than anticipated revenue collected
from Traffic Mitigation fees.
Development
Services
(Engineering)
161,117$ 161,117$
Total Traffic Mitigation Fees Fund (233)161,117$ -$ 161,117$
2021-05-26 Item #08M Page 14 of 31
ATTACHMENT 2
Description
Department
(Division)
Revenue
Increase
(Decrease)
Expenditure
Increase
(Decrease)
Fund Balance
Increase
(Decrease)
FY 2020-21 Proposed Operating Budget Amendments - Third Quarter
Regional Traffic Congestion (RTIP) Impact Fees Fund (234)
Reduce budget to reflect lower than anticipated revenue collected from
Regional Traffic Congestion Impact Fees.
Development
Services
(Engineering)
(57,000)$ (57,000)$
Total Regional Traffic Congestion (RTIP) Impact Fees Fund (234)(57,000)$ -$ (57,000)$
Open Space Mitigation Fees Fund (235)
Increase budget to reflect greater than anticipated revenue collected
from Open Space Mitigation fees.
Parks, Recreation
and Cultural Arts
4,500$ 4,500$
Total Open Space Mitigation Fees Fund (235)4,500$ -$ 4,500$
Flood Control Mitigation Fees Fund (239)
Reduce budget to reflect lower than anticipated revenue collected from
Flood Control Mitigation fees.
Development
Services
(Engineering)
(38,000)$ (38,000)$
Total Flood Control Mitigation Fees Fund (239)(38,000)$ -$ (38,000)$
Capital Improvements Funds (401/402/403)
City Manager
(Information
Technology)
11,554$ (11,554)$
This budget adjustment is to correct the grant funds the City will be
receiving from the State Homeland Security Grant program to replace the
City's 800 MHz radios (Project WC18A).
Fire and Marine
Safety
(Fire Operations)
(1,693)$ 1,693$
Additional funding for consultant services to update the Olivenhain
Wildfire Evacuation Plan. There is no net fiscal impact due to cost
recovery from the State of California and anticipated savings in the Fire
and Marine Safety Department operating budget.
Fire and Marine
Safety
(Disaster
Preparedness)
47,332$ (47,332)$
Reduce General Fund appropriation for the FY2020-21 Annual Overlay
Project (CS21A).
Development
Services
(Engineering)
(510,226)$ 510,226$
Increase appropriation from the Gas Tax and TransNet funds for the FY
2020-21 Annual Overlay Project (CS21A).
510,226$ (510,226)$
Budget amendment to the Pacific View Improvements project (CF20D)
for an architectural assessment of former Pacific View School site.
Public Works
(Facilities)
72,000$ (72,000)$
Add budget to the Technology Master Plan project (WC18E) for Liftoff
licenses for Microsoft Teams & Bookings applications.
2021-05-26 Item #08M Page 15 of 31
ATTACHMENT 2
Description
Department
(Division)
Revenue
Increase
(Decrease)
Expenditure
Increase
(Decrease)
Fund Balance
Increase
(Decrease)
FY 2020-21 Proposed Operating Budget Amendments - Third Quarter
The Façade Improvement Program project (WC97F) will be closed.
Funding will be returned to the General Fund.
City Manager
(Admin)
(39,000)$ 39,000$
The Senior Center Courtyard Improvements project (CP21A) will be
closed. Funding will be returned to the Restricted Donations and
Contributions Fund (229).
Parks, Recreation
and Cultural Arts
(12,407)$ 12,407$
Total Capital Improvements Funds (401/402/403)-$ 77,786$ (77,786)$
Total All Funds 2,993,804$ 299,571$ 2,694,233$
2021-05-26 Item #08M Page 16 of 31
ATTACHMENT 3
Description Department
Transfer In
Increase
(Decrease)
Transfer Out
Increase
(Decrease)
Capital Improvement Funds (401/402/403)
Additional funding for consultant services to update the Olivenhain Wildfire
Evacuation Plan. There is no net fiscal impact due to cost recovery from
the State of California and anticipated savings in the Fire and Marine
Safety Department operating budget.
Fire and Marine
Safety
(Disaster
Preparedness)
General Fund (101) $ 47,332
Capital Improvement Fund (401)47,332$
Revenue from the Highway Users Tax Act (otherwise known as the “Gas
Tax”) is expected to exceed projections. This additional revenue will
replace the General Fund appropriation on the FY 20-21 Annual Overlay
Project (CS21A).
Additional TransNet funding is available to replace the remaining General
Fund appropriation. The General Fund share will be committed to capital
projects in FY 2021-22.
Development
Services
(Engineering)
Capital Improvement Fund (401) $ 510,226
General Fund (101)510,226$
Revenue from the Highway Users Tax Act (otherwise known as the “Gas
Tax”) is expected to exceed projections. This additional revenue will
replace the General Fund appropriation on the FY 20-21 Annual Overlay
Project (CS21A). The General Fund share will be committed to capital
projects in FY 2021-22.
Development
Services
(Engineering)
Gas Tax Fund (201) $ 400,000
Capital Improvement Fund (401)400,000$
Additional TransNet funding is available to replace the remaining General
Fund appropriation on the FY 20-21 Annual Overlay Project (CS21A).
Development
Services
(Engineering)
TransNet Fund (211) $ 110,226
Capital Improvement Fund (401)110,226$
The Façade Improvement Program project (WC97F) will be closed.
Funding will be returned to the General Fund.
City Manager
(Admin)
Capital Improvement Fund (401)39,000$
General Fund (101)39,000$
The Senior Center Courtyard Improvements project (CP21A) will be closed.
Funding will be returned to the Restricted Donations and Contributions
Fund (229).
Parks, Recreation
and Cultural Arts
Capital Improvement Fund (402) $ 12,407
Restricted Donations & Contributions Fund (229)12,407$
Total Transfers 1,119,191$ 1,119,191$
FY 2020-21 Proposed Fund Transfer Amendments - Third Quarter
2021-05-26 Item #08M Page 17 of 31
City of Encinitas
Summary of Budgetary Fund Balance
FY 2020-2021
ATTACHMENT 4
Meeting Date Resolution #
Increase
(Decrease) to
Fund Balance
Available Fund
Balance
Actual Beginning Fund Balance, 7/1/19 27,206,008
Less:
Nonspendable Reserve (455,097)
Contingency Reserve (14,237,349)
Budget Stabilization Reserve (1,560,690)
Encumbrance Carryovers FY19Opportunity Fund Balance Committed to CIP (410,000)
Available Beginning Fund Balance, 7/1/20 10,542,872
FY 2020-21 Original Budgets Adopted 6/24/20 2020-54 (1,389,618) 9,153,254
Less Unrealized Investment Gains Recorded at Fair Market Value (1,251,240)
Less FY20 Encumbrance Carryovers
FY 2020-21 Budget Adjustments by Council:
1. El Portal Undercrossing (CS16F)8/12/21 2020-61 (620,000) 7,282,014
2. Continuing Appropriations 8/19/21 2020-62 (196,112) 7,085,902
3. Marine Safety Surf Camera Agreement 9/16/21 2020-83 - 7,085,902
4. Public Art Pedestals 9/23/21 2020-82 - 7,085,902
5. Center Art Gallery Lighting 10/28/20 2020-84 - 7,085,902
6.
Streetscape (CS04D) and El Portal Undercrossing (CS16F) projects and
additional payment to CalPERS (FY 19-20 Year End Report)12/9/20 2020-100 (3,762,514) 3,323,388
7. First Quarter Budget Amendments 2/10/21 2021-09 (112,567) 3,210,821
8. Verdi Bike and Pedestrian Undercrossing Project (CS16E).2/10/21 2021-11 (150,000) 3,060,821
9. El Camino Real Specific Plan project (WC21B)3/17/21 2021-19 (315,000) 2,745,821
10. Mid-Year Budget Amendments 3/24/21 2021-23 219,704 2,965,525
11. Proposed Third Quarter Budget Amendments 5/26/21 2021-41 2,640,173 5,605,698
FY 2020-21 Council Action
Description
General Fund (101)
2021-05-26 Item #08M Page 18 of 31
ATTACHMENT 5
FY 2020-21
Adopted
Budget
6/24/20
FY 2020-21
Budget
Amendment
FY 2020-21
Amended
Budget
FY 2020-21
Actual
Amounts
FY 2020-21
Budget
$ Variance
Over/(Under)
YTD
FY 2020-21
Budget
%
YTD
REVENUE
TAX REVENUE
1 PROPERTY TAXES $ 51,687,490 $ - $ 51,687,490 $ 31,838,692 $ (19,848,798)61.6%
2 DOCUMENTARY TRANSFER TAXES 520,000 - 520,000 686,367 166,367 132.0%
3 SALES TAXES 11,898,717 - 11,898,717 8,757,771 (3,140,946)73.6%
4 TRANSIENT OCCUPANCY TAX 1,650,704 - 1,650,704 1,266,930 (383,774)76.8%
5 FRANCHISE FEES 2,208,351 - 2,208,351 1,164,848 (1,043,503)52.7%
6 TAX REVENUE TOTAL 67,965,262 - 67,965,262 43,714,608 (24,250,654) 64.3%
OTHER REVENUE
7 LICENSES AND PERMITS 235,200 27,480 262,680 203,153 (59,527)77.3%
8 INTERGOVERNMENTAL REVENUE 674,947 - 674,947 450,555 (224,392)66.8%
9 CHARGES FOR SERVICES 6,958,742 (412,679) 6,546,063 4,405,625 (2,140,438)67.3%
10 FINES AND PENALTIES 404,153 - 404,153 162,919 (241,234)40.3%
11 USE OF MONEY 837,361 (113,195) 724,166 809,545 85,379 111.8%
12 OTHER REVENUE 548,811 902,537 1,451,348 980,614 (470,734)67.6%
13 OTHER REVENUE TOTAL 9,659,214 404,143 10,063,357 7,012,411 (3,050,946)
14 REVENUE TOTAL 77,624,476 404,143 78,028,619 50,727,019 (27,301,600)
EXPENDITURES
GENERAL GOVERNMENT
15 CITY COUNCIL - ADMINISTRATION 473,279 - 473,279 315,936 (157,343)
16 CITY COUNCIL - CITY ATTORNEY 690,500 - 690,500 460,424 (230,076)
17 CITY MANAGER - ADMINISTRATION 1,090,588 80,000 1,170,588 699,083 (471,505)
18 CITY MANAGER - ECONOMIC DEV 213,000 - 213,000 168,668 (44,332)
19 CITY MANAGER - ENVIRONMENTAL SVC 161,960 - 161,960 107,148 (54,812)
20 CITY MANAGER - HUMAN RESOURCES 897,607 - 897,607 589,016 (308,591)65.6%
21 CITY MANAGER- INFORMATION TECHNOLOGY 2,737,958 36,467 2,774,425 2,017,850 (756,575)
22 CITY CLERK - ADMINISTRATION 443,249 - 443,249 300,182 (143,067)67.7%
23 CITY CLERK - ELECTIONS 282,800 - 282,800 130,786 (152,014)46.2%
24 FINANCE - ADMINISTRATION 2,059,020 - 2,059,020 1,356,375 (702,645)65.9%
25 GENERAL GOVERNMENT TOTAL 9,049,961 116,467 9,166,428 6,145,469 (3,020,959)
DEVELOPMENT SERVICES
26 DEV SVC-DIRECTOR 560,027 (199,375) 360,652 235,630 (125,022)65.3%
27 DEV SVC-PLAN-ADMIN SVCS 444,406 - 444,406 332,275 (112,131)74.8%
28 DEV SVC-PLAN-LAND DEVELOPMENT 2,347,380 261,858 2,609,238 1,793,412 (815,826)68.7%
29 DEV SVC-PLAN-REGULATORY PERMIT 144,064 700 144,764 102,223 (42,541)70.6%
30 DEV SVC-PLAN-APPLICANT DEPOSIT 4,000 (700) 3,300 - (3,300)0.0%
31 DEV SVC-PLAN-ADV PLANNING-HSG 677,193 22,252 699,445 441,028 (258,417)63.1%
32 DEV SVC-PLAN-BUILDING & CODE 2,296,613 150,000 2,446,613 1,611,829 (834,784)65.9%
33 DEV SVC-PLAN-PARKING CITATION 113,500 - 113,500 25,136 (88,364)22.1%
34 DVC SVC-ENG-CITY ENGINEER 1,231,819 5,000 1,236,819 838,983 (397,836)67.8%
35 DEV SVC-ENG-TRAFFIC ENGINEERNG 606,530 52,355 658,885 417,781 (241,104)63.4%
36 DEV SVC-ENG-INSPECTIONS 1,282,418 - 1,282,418 753,447 (528,971)58.8%
37 DEVELOPMENT SERVICES TOTAL 9,707,950 292,090 10,000,040 6,551,743 (3,448,297)
Schedule C: General Fund Revenue, Expenditures and Transfers Detail
66.2%
69.7%
65.0%
66.8%
66.7%
59.7%
79.2%
72.7%
67.0%
65.5%
2021-05-26 Item #08M Page 19 of 31
ATTACHMENT 5
FY 2020-21
Adopted
Budget
6/24/20
FY 2020-21
Budget
Amendment
FY 2020-21
Amended
Budget
FY 2020-21
Actual
Amounts
FY 2020-21
Budget
$ Variance
Over/(Under)
YTD
FY 2020-21
Budget
%
YTD
Schedule C: General Fund Revenue, Expenditures and Transfers Detail
PUBLIC SAFETY
38 PUBLIC SAFETY-LAW ENFORCEMENT 16,774,200 - 16,774,200 8,124,485 (8,649,715)48.4%
39 PUBLIC SAFETY - FIRE ADMIN 593,323 - 593,323 437,286 (156,037)73.7%
40 PUBLIC SAFETY-FIRE OPERATIONS 14,177,036 639,873 14,816,909 11,710,434 (3,106,475)79.0%
41 PUBLIC SAFETY-LOSS PREVENTION 708,138 - 708,138 413,154 (294,984)58.3%
42 PUBLIC SAFETY - DISASTER PREP 189,722 - 189,722 159,072 (30,650)83.8%
43 PUBLIC SAFETY - MARINE SAFETY 1,364,226 31,907 1,396,133 946,244 (449,889)67.8%
44 PUBLIC SAFETY - JR LIFEGUARDS 256,664 (62,814) 193,850 97,848 (96,002)50.5%
45 PUBLIC SAFETY TOTAL 34,063,309 608,966 34,672,275 21,888,522 (12,783,753)
PUBLIC WORKS
46 PUBLIC WORKS - ADMINISTRATION 509,743 - 509,743 373,797 (135,946)73.3%
47 PUBLIC WORKS-ENVIRONMENTAL 2,100 - 2,100 981 (1,119)
48 PUBLIC WORKS - STREET MAINT 3,087,646 (50,000) 3,037,646 1,884,311 (1,153,335)62.0%
49 PUBLIC WORKS-FAC MAINT CVC CTR 407,833 10,200 418,033 284,911 (133,122)68.2%
50 PUBLIC WORKS-FAC MAINT FIRE ST 293,426 - 293,426 214,722 (78,704)73.2%
51 PUBLIC WORKS-FAC MAINT PW YRD 177,287 10,200 187,487 118,168 (69,319)63.0%
52 PUBLIC WORKS-FAC MAINT LIBRARY 325,812 - 325,812 191,616 (134,196)58.8%
53 PUBLIC WORKS-COMM CTR & PARKS 382,194 394,194 277,000 (117,194)70.3%
54 PUBLIC WORKS-STORM WATER MAINT 663,009 50,000 713,009 506,442 (206,567)71.0%
55 PUBLIC WORKS-STORM WATER FLOOD 93,756 - 93,756 52,926 (40,830)56.5%
56 PUBLIC WORKS-STORMWATER PROG 797,191 - 797,191 475,109 (322,082)59.6%
57 PUBLIC WORKS TOTAL 6,739,997 32,400 6,772,397 4,379,982 (2,392,415)
PARKS, RECREATION & CULTURAL ARTS
58 PARKS REC - ADMINISTRATION 1,263,461 (50,000) 1,213,461 872,504 (340,957)71.9%
59 PARKS REC - PARK MAINTENANCE 2,545,596 (2,800) 2,542,796 1,413,168 (1,129,628)55.6%
60 PARKS REC - BEACH MAINTENANCE 581,935 102,002 683,937 378,975 (304,962)55.4%
61 PARKS REC - TRAIL MAINTENANCE 220,192 - 220,192 107,656 (112,536)48.9%
62 PARKS REC-RECREATION PROGRAMS 452,985 (143,460) 309,525 142,496 (167,029)46.0%
63 PARKS REC - COMM CENTER OPER 818,066 (102,700) 715,366 358,288 (357,078)50.1%
64 PARKS REC - COMM CENTER PROGRAMS 269,297 (126,637) 142,660 87,059 (55,601)61.0%
65 PARKS REC - COMM CENTER RENTALS 100,419 (9,564) 90,855 44,591 (46,264)49.1%
66 PARKS REC - SENIOR CENTER 210,012 (107,600) 102,412 90,164 (12,248)88.0%
67 PARKS REC - REC FACILITY PROGRAMS 512,056 (131,600) 380,456 213,484 (166,972)56.1%
68 PARKS REC - CULTURAL ARTS 233,614 (25,857) 207,757 146,601 (61,156)70.6%
69 PARKS, REC & CULTURAL ARTS TOTAL 7,207,633 (598,216) 6,609,417 3,854,985 (2,754,432)
NON-DEPARTMENTAL
70 NON DEPT-CENTRAL PURCHASES 95,298 - 95,298 25,122 (70,176)
71 NON DEPT-SHARED EXPENSES 4,322,596 160,645 4,483,241 4,351,969 (131,272)
72 NON-DEPARTMENTAL TOTAL 4,417,894 160,645 4,578,539 4,377,092 (201,447)
73 EXPENDITURES TOTAL 71,186,744 612,352 71,799,096 47,197,793 (24,601,303)
74 EXCESS OF REVENUE OVER EXPENDITURES 6,437,732 (208,209) 6,229,523 3,529,226 (2,700,297)
TRANSFERS
75 TRANSFERS IN 7,281,803 (4,527,157)2,754,646 5,513,353 2,758,707 200.1%
76 TRANSFERS OUT (15,109,153) (5,649,768)(20,758,921) (20,051,222) 707,699 96.6%
77 TRANSFER TOTAL (7,827,350) (10,176,925) (18,004,275) (14,537,869) 3,466,405
78 NET INCREASE (DECREASE) TO FUND BALANCE $ (1,389,618) $ (10,385,134) $ (11,774,752) $ (11,008,643) $ 766,109
46.7%
63.1%
80.7%
93.5%
64.7%
56.7%
58.3%
26.4%
97.1%
95.6%
65.7%
2021-05-26 Item #08M Page 20 of 31
FY 2020-21 YTD Capital Improvement Project Status Report - Mid-Year ATTACHMENT 6
Project Title
WP/CIP
No. Responsible Department
Project to Date Budget
as of 03/31/2021
Project to Date
Expenditures
as of 03/31/2021
Fiscal Year to
Date Transfers or
Returns (Out)/In
Remaining
Balance as of
03/31/2021
Anticipated
Completion
Date
(Month-Year)Status
DRAINAGE PROJECTS
1 Storm Drain Repair CD05E DEVELOPMENT SERV - ENG 3,136,001 (2,550,960) - 585,040 Ongoing Ongoing Master Project.
2 Manchester Ave. @ Mira Costa Drainage
Improvements
CD07C DEVELOPMENT SERV - ENG 56,902 - 56,902 N/A Belmont Contribution.
3 5 Yr. Habitat-Biological & Monitoring CD17B DEVELOPMENT SERV - ENG 174,474 (108,954) - 65,520 8/1/2021 The 5 year maintenance and monitoring of the El Camino Real Channel Storm Drain
began in June 2016. The 4th Annual Report was submitted this Fall, next year will be
the final year of monitoring and reporting.
Category Total 3,367,376 (2,659,914) - 707,462
WASTEWATER PROJECTS - CARDIFF
SANITARY DIVISION (CSD)
4 CSD Collection System Rehab CC04E CSD - ENG 3,816,691 (1,880,262) - 1,936,429 6/1/2021 Ongoing Master Project.
5 Olivenhain Trunk Improvements CC04J CSD - ENG 12,316,982 (3,958,357) - 8,358,625 7/1/2021 Project is split into 3 phases. Phase 1 is ready to go for construction. Phase 1A in
design now and should go to construction in Fall of 2021. Phases 2 and 3 are in right
of way acquisition.
6 Lone Jack & Somerset Main Replacement CC07B CSD - ENG 0 - - - 7/1/2021 Included in the Olivenhain Trunk Sewer Project. See status above.
7 Sewer Master Plan Update CC16B CSD - PW 133,234 (83,359) - 49,875 6/30/2021 Master Plan and Rate Study in progress. Anticipate completion Spring 2021.
8 SEJPA Plant Improvements CC20A CSD - PW 752,041 (419,391) (332,650) - Closed Annual contribution to SEJPA capital improvement program. Includes remaining
FY19 balance.
9 SEJPA Plant Improvements CC21A CSD - PW 425,000 (257,369) 332,650 500,281 Ongoing Annual contribution to SEJPA capital improvement program. Includes remaining
FY20 balance.
10 Cardiff Pump Station/SEJPA Force Main CC20B CSD - PW 420,000 (335,000) - 85,000 6/30/2021 Part of SEJPA capital improvement program.
Category Total 17,863,948 (6,933,738) - 10,930,210
WASTEWATER PROJECTS -
ENCINITAS SANITARY DIVISION (ESD)
11 Batiquitos 2004 Pump Station
Improvements
CE04A ESD - PW 2,910,620 (2,751,987) - 158,633 Ongoing Annual pass-through contribution to Leucadia Water District for capital
improvements.
12 Collection System Rehabilitation CE04H ESD - ENG 7,137,685 (1,508,037) - 5,629,648 Jun-21 Ongoing Master Project.
13 Master Plan Update CE16A ESD - PW 133,234 (83,359) - 49,875 6/30/2021 Master Plan and Rate Study in progress. Anticipate completion Spring 2021.
14 Poinsettia Station Gravity Pipeline
(formerly Lanikai Gravity Sewer Line)
CE17C ESD - PW 246,413 (245,574) - 839 6/30/2021 ESD share of Leucadia Wastewater project - Poinsettia Station Gravity Pipeline.
Anticipate completion Spring 2020. Final billings anticipated Spring 2021.
15 Encina Plant Improvements CE20B ESD - PW 1,843,371 (976,758) (866,614) - Closed Annual contribution to EWA capital improvement program. Includes remaining FY19
balance.
16 Encina Plant Improvements CE21B ESD - PW 882,336 (539,001) 866,614 1,209,948 Ongoing Annual contribution to EWA capital improvement program. Includes remaining FY20
balance.
Category Total 13,153,659 (6,104,716)0 7,048,943
2021-05-26 Item #08M Page 21 of 31
FY 2020-21 YTD Capital Improvement Project Status Report - Mid-Year ATTACHMENT 6
Project Title
WP/CIP
No. Responsible Department
Project to Date Budget
as of 03/31/2021
Project to Date
Expenditures
as of 03/31/2021
Fiscal Year to
Date Transfers or
Returns (Out)/In
Remaining
Balance as of
03/31/2021
Anticipated
Completion
Date
(Month-Year)Status
PARK & BEACH PROJECTS
17 Recreation Trails Development Fund CP00F PARKS, REC AND CULTURAL
ARTS/DEV SERV ENG
2,014,413 (749,327) - 1,265,086 Trail 95 - FY
2021-22
The Trails Master Plan includes 80 miles of trails with 40.5 miles currently developed.
Funding was approved for the following trails during the FY 2017-18 six year CIP
budget process.
Trail 95 El Camino Del Norte Connection: Lucylle Ln. to County of San Diego.
This trail project is being reviewed to reduce costs and complete a flood plain
analysis. The project is expected to go out to bid Summer of 2021 and construction
in FY 2021-22.
Trail 82, Rancho Santa Fe Road: Encinitas Blvd. to El Camino Del Norte
Staff is coordinating with SDG&E, AT&T and OMWD on utility relocations based on
updated Trail 82 plans. Staff is preparing exhibits in preparation for outreach to the
property owner at the south end of the project to secure an easement. Final Design
is expected by Summer 2021. Staff is bringing on Nasland (who designed Trail 95) to
complete the design for the new bridge location and to do the design for the section
of the trail in front of 105 Rancho Santa Fe.
Adams Run Trail: End of Adams Run Trail to Rancho Summit Drive Trail in
Olivenhain. This trail will require a Mitigated Negative Declaration. Staff is working
with the U.S. Fish and Wildlife Service (USFWS) regarding habitat impacts, and will
involve purchase of Mitigation Bank Credits. Construction estimate is subject to
USFWS response and approval. Staff is reviewing alignment analysis for submittal to
USFWS. Staff has determined there is no realignment alternative, therefore the trail
is not moving forward at this time.
The Trail 79: Manchester Avenue Connection is slated for the future and not included
in the FY 2022-FY 2028.
18 Park Improvement Projects CP04G PARKS, REC AND CULTURAL ARTS 2,507,987 (2,207,269) - 300,718 Ongoing The Parks, Recreation and Cultural Arts Department identifies improvement projects
for park and recreational facilities on an annual basis, with a majority of the funding
from revenue from cell tower lease agreements. Projects may include, but are not
limited to, the replacement of various park/beach/trail amenities and rehabilitation of
existing facilities/amenities.
The playground replacement project at Moonlight State Beach started in spring 2020
and was completed in September 2020.
The next playground scheduled for replacement is at Scott Valley Park.
19 Habitat/Open Space Acquisition CP05A PARKS, REC AND CULTURAL ARTS 132,124 (6,932) - 125,193 Ongoing This project involves the acquisition and preservation of habitat/open space parcels
from willing sellers in support of the approved SANDAG Multiple Habitat
Conservation Program (MHCP), Storm Water/ Watershed Management Program and
habitat preservation and open space goals. The City will utilize local funds to
leverage federal and state grants and/or any other opportunities that may arise. The
City seeks to establish a balance between new development and the maintenance
and preservation of these valuable environmentally sensitive habitat and open space
resources. This project moved to Parks, Recreation and Cultural Arts as of July 1,
2019.
20 Olympus Park (formerly Standard Pacific
Park Site)
CP14A DEVELOPMENT SERV - ENG 5,844,858 (4,893,022) (205,000) 746,836 5/1/2021 Park opening anticipated in May 2021.
21 Beacon's Beach Access - Design CP14B DEVELOPMENT SERV - ENG 850,000 (556,518) - 293,482 TBD Funding for this project to be considered in future budget years.
22 Cardiff Beach Living Shoreline Project
(Dune Restoration)
CP16A CITY MANAGER 3,673,700 (3,534,385) - 139,315 6/1/2022 The Coastal Zone Management staff And Engineering Division are working together
to study and fix the drainage problems in the next year. The Living Shoreline Project
will be studied and monitored for the next five years (2019 – 2024). The project will
need to remain open throughout this period.
Category Total 15,023,082 (11,947,452) (205,000) 2,870,630
2021-05-26 Item #08M Page 22 of 31
FY 2020-21 YTD Capital Improvement Project Status Report - Mid-Year ATTACHMENT 6
Project Title
WP/CIP
No. Responsible Department
Project to Date Budget
as of 03/31/2021
Project to Date
Expenditures
as of 03/31/2021
Fiscal Year to
Date Transfers or
Returns (Out)/In
Remaining
Balance as of
03/31/2021
Anticipated
Completion
Date
(Month-Year)Status
MOBILITY PROJECTS
23 Safe Rte. to Schools Program (City)CS01E DEVELOPMENT SERV - ENG 1,813,557 (1,367,612) (88,000) 357,945 Ongoing Master Program - ongoing.
24 Traffic Safety and Calming CS02F DEVELOPMENT SERV - ENG 616,165 (507,412) 50,000 158,753 Ongoing Master Program - ongoing.
25 Traffic Signal Modifications CS02G DEVELOPMENT SERV - ENG 1,270,988 (666,285) - 604,704 Ongoing Master Program - ongoing.
26 North Coast Hwy 101 Streetscape CS04D DEVELOPMENT SERV - ENG 15,513,635 (6,315,560) 165,645 9,363,720 Winter 2022 Construction of Phase 1 has begun and is expected to be completed in Summer
2022. Staff is reviewing options for Phase 2.
27 La Costa Avenue Improvements CS11C DEVELOPMENT SERV - ENG 1,475,000 (157,769) - 1,317,231 TBD La Costa Avenue at North Coast Highway 101 was improved as a signalized
intersection (coordinated with Encinitas Beach Resort Improvements). Other
improvements are being evaluated.
28 Encinitas Community Park (ECP)
Mitigation/Santa Fe @ Scripps
CS12E DEVELOPMENT SERV - ENG 38,000 - - 38,000 TBD City's financial contribution for traffic impacts.
29 ECP Offsite Improvements CS13C DEVELOPMENT SERV - ENG 750,000 (563,876) - 186,124 TBD Master Project for future traffic mitigation improvements.
30 ADA Curb Ramp Project CS16C DEVELOPMENT SERV - ENG 211,074 (40,106) - 170,968 Ongoing Master Project.
31 Verdi Rail Crossing (Formerly Montgomery
At-Grade Pedestrian Crossing)
CS16E DEVELOPMENT SERV - ENG 2,046,273 (1,776,491) (99,409) 170,373 8/26/2021 Previously titled "Montgomery Ave At-Grade Pedestrian Rail Crossing". Final plans
expected in 2021. Construction timing is dependent upon funding availability.
32 El Portal Pedestrian/Bike Underpass
Project
CS16F DEVELOPMENT SERV - ENG 9,004,456 (8,472,377) 580,000 1,112,079 5/1/2022 Construction is underway and will be completed in Spring 2022.
33 B Street Sidewalk Project CS18G DEVELOPMENT SERV - ENG 853,099 (753,230) (40,000) 59,869 10/1/2020 Construction is complete. The NOC went to Council in October. The as-builts are
complete and filed
34 FY 2018-19 Annual Street Overlay CS19A DEVELOPMENT SERV - ENG 2,772,975 (2,484,768) (288,208) - Completed Project split into two contracts - seals and overlay. Both contracts are complete and
NOCs have been filed. Project was closed and funds forwarded to CS21A.
35 Morning Sun Drive Sidewalk CS19B DEVELOPMENT SERV - ENG 2,400,000 (2,239,451) 208,307 368,856 2/1/2021 Construction completed in March 2021. NOC to be approved in April 2021.
36 Santa Fe Dr Corridor Improvements CS19E DEVELOPMENT SERV - ENG 3,118,171 (402,268) - 2,715,904 Summer 2022 Design contract was awarded in Spring 2020. Plan to finish Design in September
2021. Construction is expected to start in 2022, pending funding.
37 N Hwy 101 NCTD Temp Parking
Improvements
CS19F PUBLIC WORKS 382,000 (376,674) - 5,326 6/1/2020 Phase 1 completed Spring 2020.
38 FY2019-20 Annual Overlay CS20A DEVELOPMENT SERV - ENG 3,000,000 (2,111,498) - 888,502 Spring 2021 Construction contract awarded October 2020. Construction in progress and is
expected to be completed in late Spring 2021.
39 FY2020-21 Annual Overlay CS21A DEVELOPMENT SERV - ENG 2,984,742 (31,419) 258,876 3,212,198 Summer 2021 Council agenda item to reject all bids and re-advertise scheduled for January 2021.
Construction award expected early March 2021.
40 N. Vulcan Ave. Temp Parking Phase II CS21B DEVELOPMENT SERV - ENG 630,128 (99,692) - 530,436 Spring 2021 Construction contract awarded September 2020. Construction is underway and is
expected to be completed in Spring 2021.
Category Total 48,880,263 (28,366,488)747,211 21,260,986
2021-05-26 Item #08M Page 23 of 31
FY 2020-21 YTD Capital Improvement Project Status Report - Mid-Year ATTACHMENT 6
Project Title
WP/CIP
No. Responsible Department
Project to Date Budget
as of 03/31/2021
Project to Date
Expenditures
as of 03/31/2021
Fiscal Year to
Date Transfers or
Returns (Out)/In
Remaining
Balance as of
03/31/2021
Anticipated
Completion
Date
(Month-Year)Status
STORM RELATED PROJECTS
41 Emergency Repair Project - Hwy 101
Monitoring
CX16F DEVELOPMENT SERV - ENG 112,512 (25,557) 86,955 7/1/2021 This is the five year monitoring associated with Project CX11F (Emergency Repair -
Highway 101 South). The five year monitoring will be completed in Summer 2021.
Category Total 112,512 (25,557) - 86,955
CAPITAL PROJECTS FUND (402)
42 Leucadia Flooding Issues CD17A DEVELOPMENT SERV - ENG 487,963 (480,103) - 7,860 TBD Project to install sumps and East Jason Street culvert. Twelve sump catch basins
have been completed. Jason Street culvert is at 100% design. Additional funding is
required for construction.
43 Cottonwood Creek Basin Maintenance CD20A PUBLIC WORKS 200,000 (30,618) - 169,382 6/30/2022 Consultant hired for design and construction management. Permits to be issued 4th
quarter FY21.
44 Public Art Pedestals CP20A PARKS, REC AND CULTURAL ARTS 33,750 (859) 32,891 Mar-21 City Council awarded the contract on September 23, 2020. Construction of the five
pedestals is scheduled to begin in January 2021, and construction was completed in
February 2021. Notice of completion will go to Council in April 2021.
45 Senior Center Courtyard Improvements CP21A PARKS, REC AND CULTURAL ARTS 130,400 (112,763) 17,637 Apr-21 Project involves demolition and debris removal, courtyard construction at the
Encinitas Senior Center identified in the Bid Set supplied by RRM Design, the
purchase and installation of outdoor fitness equipment, and the purchase and
assembly of patio furniture. The project is anticipated to be complete in April 2021.
46 Birmingham Drive - Complete Streets CS17B DEVELOPMENT SERV - ENG 1,005,413 (887,241) 80,000 198,172 TBD Design in progress. Easement/ROW acquisition and permit review in progress.
SDG&E Undergrounding design completion was delayed from November 2019 to Fall
2020. Undergrounding and construction is not currently funded. Council authorized
funds be reappropriated to other Tier 1 priority projects.
47 Hwy 101 Pedestrian Crossing (Diana St) CS17E DEVELOPMENT SERV - ENG 323,000 (7,250) - 315,750 Summer 2021 The crossing will be completed simultaneously with Leucadia Streetscape - Phase 1.
Anticipate construction in Summer to Fall 2021.
48 Street Light & Traffic Signal Replacements CS17G DEVELOPMENT SERV - ENG 340,000 (260,878) 90,000 169,122 Ongoing Master program to replace street lights and traffic signals that are knocked down.
49 Street Light Conversion Project CS17H DEVELOPMENT SERV - ENG 760,500 (45,734) - 714,766 12/31/2021 90% design plans have been completed. Staff is working on a plan to install samples
to aide in the review and presentation. Anticipate issuing the RFB in fall/winter 2021
(subject to Caltrans review and timing).
50 Leucadia Blvd Roundabout at Hygeia CS18B DEVELOPMENT SERV - ENG 3,746,234 (488,599) (375,000) 2,882,635 Jul-21 Project 100% design completed May 2020. Utility relocations will be needed to
address elevation changes in the road profile. Additional funding will be required for
construction.
51 Installation of Innovative Bike Lane
Treatment
CS18D DEVELOPMENT SERV - ENG 175,000 (98,203) - 76,797 Ongoing Master project for general striping improvements.
52 General Mobility Improvements CS18E DEVELOPMENT SERV - ENG 1,361,109 (696,419) (210,307) 454,383 Ongoing Master Project for general mobility improvements for pedestrians and cyclists.
53 El Camino Mobility Striping Improvements CS20B DEVELOPMENT SERV - ENG 526,722 (471,840) - 54,882 8/31/2021 Olivenhain Municipal Water District incorporated the City's striping design into their
plans which are currently in construction. Striping will occur in Summer 2021.
54 Balour Dr. Corridor Improvements CS20C DEVELOPMENT SERV - ENG 350,000 (36,208) - 313,792 TBD The striping and active transportation enhancements were completed in Oct 2019
and the traffic signal at Balour and Santa Fe will be coordinated with the Santa Fe
Corridor Projects.
55 Mackinnon ADA Sidewalk Project CS20D DEVELOPMENT SERV - ENG 550,000 (62,324) - 487,676 Fall 2021 Project was put out to bid a second time with bids expected on April 28th.
2021-05-26 Item #08M Page 24 of 31
FY 2020-21 YTD Capital Improvement Project Status Report - Mid-Year ATTACHMENT 6
Project Title
WP/CIP
No. Responsible Department
Project to Date Budget
as of 03/31/2021
Project to Date
Expenditures
as of 03/31/2021
Fiscal Year to
Date Transfers or
Returns (Out)/In
Remaining
Balance as of
03/31/2021
Anticipated
Completion
Date
(Month-Year)Status
CAPITAL PROJECTS FUND (402)
Continued
56 S. Coast Hwy 101 Safety & Mobility CS20E DEVELOPMENT SERV - ENG 931,292 (960,006) 29,332 618 10/14/2020 Construction was completed on 9/4/2020. The NOC went to Council in October
2020. Project can be closed after remedial work is completed.
57 El Camino Real -Z Crossing CS20G DEVELOPMENT SERV - ENG 517,600 - - 517,600 TBD 90% design plans complete. The design requires updating due to recent driveway
and ADA improvements by the shopping center. Anticipate issuing the RFB in
fall/winter 2021 (subject to Caltrans approval).
58 N. Coast Hwy 101 Pedestrian Beacon CS20H DEVELOPMENT SERV - ENG 490,100 (250) - 489,850 Summer 2021 The crossing will be completed simultaneously with Leucadia Streetscape - Phase 1.
Anticipate construction in Summer to Fall 2021.
59 Climate Action Plan - Mitigation Measures WC17A CITY MANAGER - ENVIRONMENTAL
SERVICES
350,360 (186,417) - 163,943 Ongoing CAP update adopted by Council on 11/18/2020. CAP Update revised some
measures that require building ordinances. Draft ordinances under development with
stakeholder input. CivicSpark Fellow preparing 2020 annual report and conducting
public outreach. Locations for bike racks selected, order processed,
delivery/installation est. May/June 2021.
60 Vulcan & San Elijo Active Transportation
Improvement Study
WC17B DEVELOPMENT SERV - ENG 100,000 (10,279) - 89,721 On hold Study on hold.
61 Specific Plan Amendment - Leo Mullen
Sports Park Lighting (ERSP)
WC17C DEVELOPMENT SERVICES - PLANNING - - - - TBD Planning requested a baseline assessment of the temporary lighting, which is
expected from the consultant. An environmental determination can then be made to
move forward with the SPA. Project funding was re-appropriated to the Tier 1 priority
projects (including Leucadia Streetscape) in June 2020. The Parks, Recreation and
Cultural Arts department would like to keep this project open.
62 800 MHz Radio Upgrades WC18A FIRE 435,793 (431,914) - 3,879 FY 2021-22 Four years of radio purchase completed and grant reimbursements received. Will
process the purchase of radios scheduled in the fifth year in FY 2021-22.
63 Affordable Housing Acquisition WC18C DEVELOPMENT SERVICES - PLANNING 1,435,476 - - 1,435,476 Ongoing On March 22, 2017, the Encinitas Housing Authority Board directed staff to develop a
strategy for acquisition of units using the City's in-lieu fees (Affordable Housing
Fund). Part of this strategy includes appropriating the available fund balance in the In-
Lieu Fees fund for the purpose of purchasing affordable housing within the City of
Encinitas, when it becomes available and it is the City's desire to purchase. This
effort has since been expanded and extended to include a strategy for use of City
Affordable Housing funds. This strategy will prioritize the use of City funds in
achieving the City's housing goals and needs, including new construction, acquisition
and rehabilitation.
64 Pacific Pines Maintenance Schedule WC18D DEVELOPMENT SERVICES - PLANNING 84,110 (41,872) - 42,238 Ongoing In 2003, the Encinitas Housing Authority acquired 16 condo units at Pacific Pines to
preserve affordable housing for low-income households. Since 2003, maintenance
has been completed on an as-needed basis. In 2016, a replacement study was done
to anticipate major needs over 20 years. Reserve funds are budgeted according to
the study, in order to implement maintenance. Many units have been updated with
new carpet, painting, and appliances. Staff is in regular communication with property
management regarding use of the replacement funds.
2021-05-26 Item #08M Page 25 of 31
FY 2020-21 YTD Capital Improvement Project Status Report - Mid-Year ATTACHMENT 6
Project Title
WP/CIP
No. Responsible Department
Project to Date Budget
as of 03/31/2021
Project to Date
Expenditures
as of 03/31/2021
Fiscal Year to
Date Transfers or
Returns (Out)/In
Remaining
Balance as of
03/31/2021
Anticipated
Completion
Date
(Month-Year)Status
CAPITAL PROJECTS FUND (402)
Continued
65 Tech Infrastructure Replacement WC18E INFORMATION TECHNOLOGY 1,625,493 (998,642) 34,160 661,011 Ongoing This project includes replacement of end of life hardware including servers and
networking equipment; implementation of infrastructure management tools to
enhance business process automation; digital infrastructure security; disaster
recovery; and certain software enhancements and implementations. Current status:
Implemented telecommuting infrastructure for all supported agencies; Completed
migration of Disaster Recovery to a location that is more than 50 miles from City Hall;
Implemented enhanced security for SDWD per DHS recommendations; In Process:
VOIP phone system replacement project; Moonlight Beach Safety Center
enhancements including cameras; and a citywide printer replacement project.
66 ADA/Section 504 Update of Self
Evaluation
WC18F CITY MANAGER - RISK MANAGEMENT 75,000 - - 75,000 Apr-21 Update of City's Self-Evaluation and Transition plan as mandated by Federal
regulations.
67 Broadband Master Planning WC20A INFORMATION TECHNOLOGY - - - - TBD Funding originally intended for a city-wide EV charging station study. Staff is
reevaluating the need for a study at this time and will return to Council with options
including opportunities for installation. Council authorized funds be reappropriated to
other Tier 1 priority projects.
68 Electric Vehicle Charging Station WC20B CITY MANAGER - ENVIRONMENTAL
SERVICES
50,000 - 50,000 TBD EV Charging Station Master Plan to be developed in 2021. The Master Plan will
assist in building an efficient network of EV charging locations and improve
opportunities for securing grants.
69 Vulcan Ave. Traffic Calming WC20C DEVELOPMENT SERV - ENG 100,000 - 100,000 TBD Evaluation and design in process for restriping Vulcan from Encinitas Blvd. to La
Costa Ave.
70 Local Roadway Safety Plan WC20E DEVELOPMENT SERV - ENG 80,000 - 80,000 Feb-22 The contract for the study was approved by council in February 2021 and will take
approximately one year to complete.
71 Storm Capture and Reuse Study WD17A DEVELOPMENT SERV - ENG 100,000 (55,554) - 44,446 Completed A Preliminary Engineering Report studying storm water capture at Leucadia Roadside
Park is complete. Flooding here was also evaluated as part of the Leucadia
Watershed study and a solution may be incorporated into the Leucadia Streetscape
project.
Category Total 16,365,315 (6,363,972) (351,815) 9,649,528
FACILITY MAINTENANCE PROJECTS
FUND (403)
72 Civic Center Improvements CF16A PUBLIC WORKS 2,024,077 (664,033) - 1,360,044 Ongoing Architectural firm completing plans for Phase 2. Phase 2 to include exterior work
(painting, courtyard rehab, and monument sign replacement) and is anticipated to
begin Summer 2021.
73 Fire Stations Improvements CF16B PUBLIC WORKS 581,577 (278,912) 302,665 Ongoing Annual improvements project.
74 Public Works Facility Improvements CF16D PUBLIC WORKS 825,851 (494,487) (60,000) 271,364 Ongoing Annual improvements project. Exterior painting anticipated to be completed in FY21.
75 ADA Facilities Compliance CF16E PUBLIC WORKS/RISK 100,000 - - 100,000 Ongoing Reserve funding for emergency ADA projects that are not in the City's current ADA
Transition Plan. Anticipate using some of the funds in FY 2020-21 for a consultant to
assist with a public outreach in preparation for the update of the Self-Evaluation and
Transition plans.
76 Library Improvements CF16F PUBLIC WORKS 371,000 (235,972) - 135,028 Ongoing Annual improvements project.
77 ADA Parking Lot Upgrades CF18A PARKS, REC AND CULTURAL ARTS 435,000 (291,171) - 143,829 Ongoing On September 11, 2013, the City adopted Resolution 2013-41, the Transition and
Self Evaluation Plans Under the Americans with Disabilities Act (ADA) and Section
504 of the Rehabilitation Act of 1973, and directed staff to complete the funded CIP
projects as previously approved by the City Council at the June 12, 2013 meeting.
Item #20 of the Transition Plan identifies several City parking lots in need of upgrades
for compliance. Construction began in October and was completed in December
2019. A CASP report was completed for Glen Park and a cost estimate for upgrades
should be completed by Spring 2021.
78 Community Center Improvements CF18B PUBLIC WORKS/PARKS, REC AND
CULTURAL ARTS
551,533 (49,384) 502,149 Ongoing Lighting project combined with annual general improvements. City Council awarded
the contract on October 28, 2020. The lighting project is anticipated to be completed
in fourth quarter of FY 2020-21.
79 Lifeguard Facility Improvements CF20A PUBLIC WORKS 185,000 (12,200) - 172,800 Ongoing Annual improvements project. Improvements anticipated to begin FY 2021.
80 City Hall Renovations - Phase One CF20C PUBLIC WORKS 975,423 (1,034,294) 59,682 810 Jan-21 Phase One completed January 2021. Notice of Completion filed with County.
81 Pacific View Improvements CF20D PUBLIC WORKS 24,566 (20,203) 4,363 Ongoing Security upgrades completed January 2021. Project will capture subsequent
improvements to the Pacific View School site.
Category Total 6,074,027 (3,080,656) (318) 2,993,052
2021-05-26 Item #08M Page 26 of 31
FY 2020-21 YTD Capital Improvement Project Status Report - Mid-Year ATTACHMENT 6
Project Title
WP/CIP
No. Responsible Department
Project to Date Budget
as of 03/31/2021
Project to Date
Expenditures
as of 03/31/2021
Fiscal Year to
Date Transfers or
Returns (Out)/In
Remaining
Balance as of
03/31/2021
Anticipated
Completion
Date
(Month-Year)Status
CONSULTANT SERVICES & STUDIES
(WORK PROJECTS)
82 ACOE Shoreline Protection Study WB06A CITY MANAGER - COASTAL ZONE 1,420,951 (1,181,202) - 239,749 Ongoing These are funds set aside for the Coastal Storm Damage Reduction Project, also
known as the Army Corps Project. It is currently in development by the Army Corps of
Engineers, in consultation with the City. Project may require additional beach
counters to be purchased for a more robust data count. Additionally, Project
momentum may need to be encouraged at the federal level.
83 SCOUP-Sand Compatibility Opportunistic
Use Program
WB08C CITY MANAGER - COASTAL ZONE 1,155,962 (754,208) - 401,754 Ongoing Sand replenishment will continue as sand is available and three opportunities have
been identified over the next fiscal year.
84 TMDL Compliance Program WB11A PUBLIC WORKS - STORMWATER 856,171 (708,410) - 147,761 Ongoing The Carlsbad Watershed Water Quality Improvement Program (WQIP) was
approved by the San Diego Regional Water Quality Control Board in November
2016, and includes obligations to meet compliance standards defined by a Total
Maximum Daily Load (TMDL). Ongoing implementation of WQIP strategies to
achieve water quality standards at the Cottonwood Creek Outfall at Moonlight Beach
will be ongoing and includes extensive water quality monitoring and annual reporting.
85 Beach Habitat Study WB16A CITY MANAGER - COASTAL ZONE 230,000 (81,023) - 148,977 Ongoing A fund for Beach Habitat Studies is needed to conduct and enable all studies and
permitting associated with coastal resilience and shoreline stabilization projects.
Additionally, the Living Shoreline monitoring continues until 2024. The monitoring is
specifically paid for through the Beach Habitat Study work program.
86 Enhancement of Native Habitats in San
Elijo Lagoon Ecological Reserve Project
WB16B PUBLIC WORKS - STORMWATER 206,393 (176,395) - 29,998 Jul-21 The project includes the removal of invasive plant species, native plant revegetation,
and habitat enhancements throughout the San Elijo Lagoon Ecological Reserve.
This 5-year project was formally extended for an additional year in 2020, with a final
project completion date of July 15, 2021.
87 Coastal Storm Damage Reduction Project WB16C CITY MANAGER - COASTAL ZONE 950,000 (462,500) - 487,500 Ongoing Congress approved the Water Resource Development Act (WRDA) in 2016, which
placed this project on a federal appropriation list for funding. In February 2020, the
San Diego County Coastal Storm Damage Reduction Project was prioritized in the
Army Corps Work Plan, and federal funds were initiated, beginning with the Pre-
construction, Engineering, and Design (PED) phase of the 50 year project. The
Design Agreement, executed by the City and Army Corps in August 2020, designates
the cities of Encinitas and Solana Beach as the local sponsors of the Project.
88 Facade Improvement Program WC97F CITY MANAGER 266,786 (227,785) - 39,000 Completed On June 7, 2017, Council amended the budget $66K to pay remaining outstanding
applications. In June, 2017, The Cardiff strip mall project received $15K grant. In
November 2017, Moonlight Marketplace received a $45K grant. Encinitas Village
Square had the remaining outstanding application for $39,000, however, they are
now in program default. They were finished with the project when Council approved
the budget amendment, and had 12 months to process their Facade Grant claim. As
of 10/25/18, it has been16 months. Encinitas Chamber of Commerce was notified
verbally of the default, but have had no luck in contacting the corporate owners.
Note: the Chamber of Commerce was their proponent, but have given up trying to
contact the owner. Recommend closing out the program and transferring the funds
back to the unallocated balance of the General Fund. The burden is on the applicant
to comply, not on the City.
89 GIS Basemap Updates and
Enhancements
WC01A INFORMATION TECHNOLOGY 799,600 (694,132) - 105,468 Ongoing This project includes GIS basemap data updates and GIS application migrations.
Previously, an ortho (i.e. aerial photo) project with a regional consortium was to be
completed approximately every 2-3 years, but this acquisition has recently
transitioned to a subscription model which will be funded going forward in IT's
operating budget. Current status: A contract for as-needed GIS services has been
put in place to address updates and changes to web apps, assist with easement
capture and other land record data. Infrastructure data capture via as-builts will also
be included in this service.
90 Open Space Mgmt. Plan WC08K DEVELOPMENT SERVICES - PLANNING 74,499 (64,424) - 10,075 Ongoing This began as a component of the Multiple Habitat Conservation Program (MHCP)
Subarea Plan. However, due to high costs relative to benefits, the City did not
pursue the Open Space Management Plan (OSMP), but instead developed the
Encinitas Habitat Stewardship Program. No future funding is requested for the
OSMP. Of the $10,075 remaining, $576.40 is general fund money. The other
$9,499.30 is the remaining balance of a NCCP Planning grant from U.S. Fish and
Wildlife Service.
2021-05-26 Item #08M Page 27 of 31
FY 2020-21 YTD Capital Improvement Project Status Report - Mid-Year ATTACHMENT 6
Project Title
WP/CIP
No. Responsible Department
Project to Date Budget
as of 03/31/2021
Project to Date
Expenditures
as of 03/31/2021
Fiscal Year to
Date Transfers or
Returns (Out)/In
Remaining
Balance as of
03/31/2021
Anticipated
Completion
Date
(Month-Year)Status
CONSULTANT SERVICES & STUDIES
(WORK PROJECTS) Continued
91 Citywide Flood and Channel Maintenance
Permitting Program
WC09D TBD 425,000 (177,173) - 247,827 Ongoing City pursuing a citywide programmatic permitting and ongoing maintenance activities
of storm water and flood control systems. Identification and validation of city-owned
facilities has been completed. Coordination with environmental resource agencies is
planned in the next year and will include the Cottonwood Creek and La Costa Basins
through separate planning and design projects. Currently, maintenance and
anticipated mitigation costs are undefined, and the project remains ongoing.
92 Fees and Other Studies WC10B FINANCE 199,060 (152,845) - 46,215 Ongoing As needed for special finance studies.
93 Encinitas Habitat Stewardship Program
(Early Multi-Habitat Conservation Plan
Implementation)
WC11A PARKS, REC AND CULTURAL ARTS 217,941 (133,616) - 84,325 Ongoing An initial assessment report to prioritize properties/projects for cleanup of City owned
habitat property was presented to Council in September 2015. Council directed
Environmental Commission (EC) review. EC reviewed report on 1/14/16 and
established a subcommittee for further review. The EC Subcommittee presented
their recommendations to the EC on 10/13/2016 which were accepted by the EC for
final consideration and recommendation to Council. The Assessment Report was
considered by the City Council on May 8, 2019, at which time the Council directed
staff to implement the EHSP pursuant to the recommendation specified in the Site
Assessment Report. On February 26, 2020, City Council authorized the City
Manager to execute an agreement with San Diego Botanic Garden for
implementation of the Habitat Stewardship Program. Work has begun on the EHSP
but has been delayed due to COVID-19 and volunteer recruitment. Estimated
completion for priority areas is Spring 2022.
94 Governmental/Educational Access Project-
Equipment Update
WC12C INFORMATION TECHNOLOGY 2,493,356 (1,136,664) - 1,356,692 Ongoing This project includes audio visual (AV) upgrades and replacements to public meeting
rooms at City Hall, the Community Center, and other City-owned facilities; build-out of
the City's I-Net infrastructure; and video library creation. Current status: AV and
broadcast system upgrades to the Council Chambers, Fire Station 5, and several City
hall meeting rooms are currently in progress.
95 SAFE Funding WC13B DEVELOPMENT SERV - ENG 222,446 (190,726) - 31,720 Ongoing Master Project. The Traffic Operations Center was completed in Summer 2017.
Remaining funds are limited to specific traffic related expenditures.
96 Housing Element Update WC14B DEVELOPMENT SERVICES - PLANNING 2,334,231 (2,084,250) - 249,981 Ongoing To make adequate provisions for the housing needs of all income levels, a jurisdiction
must identify adequate sites with the appropriate zoning in place. Where the element
does not demonstrate appropriately zoned sites sufficient to accommodate the
regional housing need (RHNA) by income level, a program must be included to
identify sites that can be developed within the planning period.
The 5th Cycle Housing Element was certified by HCD on October 8, 2019.
Transferred $650,000 to the Leucadia Roundabout @ Hygeia project (CS18B) in May
2020. Contract for 6th Cycle Housing Element approved September 18, 2019. Public
meetings were held in November 2019 and February 2020, with a joint PC/ CC public
meeting in December 2019. Submitted draft to HCD for 60-day review June & Dec
2020. Adopted by City Council April 7, 2021 and submitted to HCD for 90 day review.
2021-05-26 Item #08M Page 28 of 31
FY 2020-21 YTD Capital Improvement Project Status Report - Mid-Year ATTACHMENT 6
Project Title
WP/CIP
No. Responsible Department
Project to Date Budget
as of 03/31/2021
Project to Date
Expenditures
as of 03/31/2021
Fiscal Year to
Date Transfers or
Returns (Out)/In
Remaining
Balance as of
03/31/2021
Anticipated
Completion
Date
(Month-Year)Status
CONSULTANT SERVICES & STUDIES
(WORK PROJECTS) Continued
97 Rail Corridor Vision Study WC15A DEVELOPMENT SERVICES - PLANNING 617,927 (532,892) - 85,035 Summer 2021 Caltrans Grant awarded ($175K) in March 2015. WSP USA, Inc. (formerly Parsons
Brinckerhoff) is project consultant. Project related work was incorporated into a
consolidated study approach called the "Coastal Mobility and Livability Study".
Additional funding of $34,200 was approved at first quarter of FY16/17. Another
$64,000 was approved in Feb. for work on the Verdi crossing and another $232,227
was added for Quiet Zone analysis. Additional expenditures authorized 9/27/2017,
within the existing budget (beyond scope of contract), in a not-to-exceed amount of
$10,000 to allow for consultant preparation and attendance at additional meetings.
Final draft approved by Council on 2/14/2018. Final grant reimbursement and
documentation submittal completed by April 30, 2018. Quiet Zone analysis completed
9/19/19. Project is complete, but still needs to be presented to Council for final
adoption at a future date TBD.
98 Update Inclusionary Ordinance WC15E DEVELOPMENT SERVICES - PLANNING 179,290 (174,884) - 4,406 Summer 2021 Direction and funding was given in May 2014 for staff to update the City's
Inclusionary Housing Ordinance to better address the need for affordable units
reserved in new development projects. Revised Ordinance, based on Council
direction from workshop, was approved on August 8, 2018. Local Coastal Plan
Amendment (LCPA) submitted to Coastal on 8/28/18 and was approved on March 7,
2019. Council also directed staff to prepare a nexus study, gap analysis, and
economic feasibility study to evaluate further opportunities for affordable housing.
Preliminary results of the economic feasibility study presented to Council on
9/26/2018. Based on Council direction, the preliminary results were presented to PC
for consideration on 10/9/2018. PC recommended further studies and to complete all
studies at once in order to consider all the results at the same time. On October 24,
2018, Council authorized additional analysis as recommended by PC. Studies were
presented to City Council and PC in December 2019. Staff presented revised
Ordinance to PC in Feb. 2021. Project funding in the amount of $100,211 was re-
appropriated to the Tier 1 priority projects (including Leucadia Streetscape) in June
2020.
99 Tyler Enterprise (formerly Enterprise
Workflow Management (EnerGov))
WC16A INFORMATION TECHNOLOGY 584,753 (421,985) - 162,768 Ongoing This project funds Tyler Enterprise - the core backbone of the City’s business
systems: Enterprise Resource Planning (Munis Financials); Enterprise Workflow
Management (EnerGov); Request tracking and problem reporting (Tyler 311); and
Business reporting and dashboards (Tyler HUB), collectively, Financial Application
Suite, Human Resources, Payroll, Content Management, Utility Billing, Plans and
Permitting, electronic plan review (eReviews), Inspections, Request Management,
Code Enforcement, Hub dashboard, the online Customer Self Service (CSS portal)
and Facilities WO management (EAM). Current status: Went live with Tyler 311 and
MyEncinitas. 311 is the back office management of requests and reporting for staff
use. The MyEncinitas app is available for residents to use on their mobile device to
report issues 'from the field'. With the deployment of 311/MyEncinitas, the older
system SeeClickFix has been retired. Additionally, H.T.E data is undergoing data
scrubbing in preparation for loading into EnerGov, (H.T.E. is the historic data from the
mainframe and once loaded into EnerGov will be available for query and reference).
2021-05-26 Item #08M Page 29 of 31
FY 2020-21 YTD Capital Improvement Project Status Report - Mid-Year ATTACHMENT 6
Project Title
WP/CIP
No. Responsible Department
Project to Date Budget
as of 03/31/2021
Project to Date
Expenditures
as of 03/31/2021
Fiscal Year to
Date Transfers or
Returns (Out)/In
Remaining
Balance as of
03/31/2021
Anticipated
Completion
Date
(Month-Year)Status
CONSULTANT SERVICES & STUDIES
(WORK PROJECTS) Continued
100 Circulation Element of General Plan WC16D DEVELOPMENT SERVICES PLANNING 600,000 - - 600,000 Winter 2023 The Coastal Mobility and Livability Study (CMLS) and associated implementation
plans will be used as a foundation for the preparation of the Circulation Element
Update of the General Plan. The Update will be a joint effort with the Planning and
Traffic Divisions. RFP solicited in Winter 2021. Contract awarded to WSP in Spring
2021. Project will kick-off in Summer 2021. Another $290,000 of General Fund
money was added to the project.
101 El Camino Real Streetscape Study WC19A DEVELOPMENT SERV - ENG 250,000 - - 250,000 TBD Study is on hold.
102 Artistic Elements - I-5 Undercrossing WC19B PARKS, REC AND CULTURAL ARTS 192,567 (36,143) - 156,424 FY 2021-22 This City Council approved project includes mosaic art designs for the I-5
Undercrossing at Santa Fe have been selected by Council. Artists are working on
the art designs and installation is complete and finishing touches are anticipated to be
complete in third quarter of FY 2020-21.
The I-5 undercrossing widening at Encinitas Blvd. was completed in summer 2020.
The original RFP for this project closed on August 5, 2020. Staff reissued the RFP
on September 3, 2020 and that RFP closed on October 5, 2020. Award of the project
was approved by Council in February 2021. The mosaic project for this location is
anticipated to be completed in FY 2021-22.
103 Rail Corridor "Cross Connect"
Implementation
WC19D DEVELOPMENT SERV - PLANNING 300,000 (267,822) (30,000) 2,178 Summer 2021 Funded through an FY 2018-2019 Caltrans Sustainable Communities Transportation
Planning Grant ($210,000/grant; $40,000/match; $50,000/general fund). Objective is
to develop a feasibility study and implementation plan for connecting bike and ped
transportation modes across the Rail Corridor. Building upon the recently approved
RCVS and ATP, through public outreach efforts, crossing locations and types and
connector projects will be defined, resulting in 20 concept plans & cost estimates (10
crossings & 10 connectors). WSP, Inc. retained for professional services. Project
kick-off occurred in March 2019. Workshop #1 held on May 20, 2019. Survey
complete. Draft concept plans prepared for Workshop #2 held on January 30, 2020.
On-line open house was also available through February 29, 2020. Transferred
$30,000 to WC21A MAP Encinitas. Will submit final documentation to CalTrans in
April 2021. Awaiting final approval and reimbursement from CalTrans.
104 Housing Update Implementation (SB2
Grant)
WC20D DEVELOPMENT SERVICES - PLANNING 310,000 (95,694) - 214,306 June 2023 Resolution 2019-111 was approved by Council on December 18, 2019, amending the
FY19-20 adopted budget and authorizing the HCD SB2 Planning Grant of $310,000.
Grant funds will be used to implement the programs in the 2019 Housing Element
related to amending the Zoning Ordinance to make design standards more objective
and to expedite affordable housing projects. Contract awarded February 2020.
Project has commenced.
105 Modal Alternatives Program (MAP)
Encinitas
WC21A DEVELOPMENT SERVICES - PLANNING 200,000 - 50,000 250,000 June 2023 Project was created in FY20-21. City received grant funding in the amount of
$200,000 and matched with another $50,000 of General Funds on August 12, 2020.
RFP will be released in Winter 2020-2021.
2021-05-26 Item #08M Page 30 of 31
FY 2020-21 YTD Capital Improvement Project Status Report - Mid-Year ATTACHMENT 6
Project Title
WP/CIP
No. Responsible Department
Project to Date Budget
as of 03/31/2021
Project to Date
Expenditures
as of 03/31/2021
Fiscal Year to
Date Transfers or
Returns (Out)/In
Remaining
Balance as of
03/31/2021
Anticipated
Completion
Date
(Month-Year)Status
CONSULTANT SERVICES & STUDIES
(WORK PROJECTS) Continued
106 El Camino Corridor Specific Plan WC21B DEVELOPMENT SERVICES - PLANNING 615,000 - 615,000 June 2023 The LEAP Grant funding was awarded to the City in November 2020 to help facilitate
the development and implementation of the El Camino Real Corridor Specific Plan
and the Housing Element. RFP was released in December 2020, but had no
responsive bidders due to available funding amount. Additional funding was
approved by Council on March 24, 2021 in the amount of $315,000.
107 Cottonwood Creek Runoff Plan WD02A PUBLIC WORKS - STORMWATER 41,575 (40,569) - 1,006 30-Jun Grant (settlement) funded project awarded by the RWQCB to address water quality
issues associated with Cottonwood Creek. Remaining funding will be used in FY21
to replace Cottonwood Creek interpretative signage originally installed in 2012.
108 Orpheus Drainage Project (was South
Leucadia/Vulcan Ave Storm Drain Project)
WD16A DEVELOPMENT SERV - ENG 357,239 (355,785) - 1,454 TBD Scope shifted to Orpheus Avenue Drainage Project. Project design is at 90% and
project is currently on hold. Additional funding for construction is needed.
109 Leucadia Watershed Master Plan WD19E DEVELOPMENT SERVICES -
ENGINEERING
583,000 (395,660) - 187,340 71/2021 The first draft of the Leucadia Watershed Master Plan is expected to be completed in
Summer 2021.
110 Green Building Incentive Program WF10A DEVELOPMENT SERVICES - PLANNING 44,000 (30,200) - 13,800 Ongoing The Green Building Incentive Program encourages "green" construction techniques
by providing funds to assist applicants that build "green." Projects that propose and
achieve certification through the Build It Green GreenPoint Rated program or the
U.S. Green Building Council's LEED program would be provided up to $2,000 in
reimbursement per application to assist with costs of providing "green" building
measures utilized to achieve certification, as well as expedited permit processing.
The Council adopted an Environmental Policy on October 8, 2008 that included a
requirement to ensure green building practices in all public and private development
and funded the project beginning FY2010. The $20,000 annual allocation for this
project was incorporated into the operating budget during the two-year cycle for FY15-
16 and FY16-17. In FY17-18, that amount was reduced to $10,000 per year. Any
remaining funding in this project budget must stay in place in order to cover
applications that are already in process.
111 Pacific View Consultant Services WF15A CITY MANAGER - RISK MANAGEMENT 100,000 (70,538) - 29,462 Ongoing A Right of Entry (ROE) Agreement was executed in July 2016. An amendment to the
ROE Agreement was approved by Council on November 2018 for an additional year
to allow more time to complete the permit process (entitlements) with the
Development Services Department. The ROE Agreement expired in November 2019
and was not renewed. The Exclusive Negotiating Agreement is still in effect.
112 Emergency Generators Fire St 1 & 3 WF20A PUBLIC SAFETY-FIRE, PW - - Oct-22 City was awarded a Cal OES grant in the amount of $129,000 to replace emergency
generators at Fire Stations 1 and 3. Bids anticipated to be solicited in summer 2021.
Category Total 16,827,745 (10,647,527) 20,000 6,200,218
16,131,425 9,720,561 - 6,410,863
Capital and Work Project Total 137,667,928 (76,130,020) 210,078 61,747,985
2021-05-26 Item #08M Page 31 of 31