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2021-03-24 Item 08G Mid Year Budget Report and Proposed Budget AmendmentsMEETING DATE: March 24, 2021 PREPARED BY DEPARTMENT: SUBJECT: Tom Gallup, Assistant Director of Finance Finance AGENDA REPORT City Council DEPT. DIRECTOR: Teresa S. McBroome CITY MANAGER: Pamela Antil Fiscal Year 2020 -21 Mid -Year Budget Status Report and Proposed Budget Amendments RECOMMENDED ACTION: Staff recommends that City Council takes the following actions: 1. Receive and file the Fiscal Year 2020 -21 Mid -Year Budget Status Report; and 2. Adopt Resolution No. 2021 -23 titled "A Resolution of the City Council of the City of Encinitas Amending the Fiscal Year 2020 -21 Budget' (Attachment 1) STRATEGIC PLAN: This item falls within the Financially Sound Decision - Making operating principle of the Strategic Plan by achieving long -term fiscal sustainability. FISCAL CONSIDERATIONS: The Finance Department has completed the mid -year review of FY 2020 -21, which includes recommendations for budget appropriations and budget transfers for Council consideration. Proposed mid -year budget amendments for all funds will increase estimated revenues by $1,580,978 and increase budgeted expenditures by $491,008. The impact of all proposed General Fund amendments is an increase of $586,958 in estimated revenue and an increase in budgeted expenditures of $367,254, for a net increase in fund balance of $219,704. Attachment 2 provides detailed descriptions of these proposed operating budget amendments. Proposed mid -year amendments to transfers between all funds total $21,141. Attachment 3 provides detailed descriptions of these proposed amendments to transfers. There are no proposed General Fund transfers requested by staff at this time. The available fund balance in the General Fund is $2,745,821, which includes all previous FY 2020 -21 General Fund budget amendments approved by the City Council since the adoption of 2021 -03 -24 Item #08G Page 1 of 34 the FY 2020 -21 budget (but not including the proposed amendments under consideration). Approval of both the mid -year operating budget amendments and fund transfer amendments will increase the General Fund available fund balance by $219,704 to $2,965,525. A summary of Council actions and available fund balance is included as Attachment 4. BACKGROUND: On June 24, 2020, the City Council adopted Resolution 2020 -54, approving the FY 2020 -21 Operating Budget and the Capital Improvement Program (CIP) with appropriations. On December 9, 2020, the City Council received the Report on the Financial Results for Fiscal Year 2019 -20 and adopted the ending fund balances for FY 2019 -20 as beginning fund balances for FY 2020 -21. The available beginning fund balance in the General Fund for FY 2020 -21 was $26,750,911, with $10,542,872 unrestricted and available for appropriation for future capital projects or one -time expenditures after reserve requirements have been met. Of this total, $1,251,240 was the result of unrealized investment gains recorded at fair market value, which are recorded as revenue, but not available as cash (and therefore should not be considered when appropriating funding). An additional $1,389,618 was committed to CIPs, leaving an available fund balance of $7,902,014 available for City Council appropriation at the beginning of FY 2020 -21. On February 10, 2021, the City Council received the FY 2020 -21 First Quarter Budget Status Report and adopted Resolution 2021 -09 amending the FY 2020 -21 Operating Budget, resulting in an available fund balance of $3,210,821. From February 10, 2021 through March 17, 2021, City Council has approved amendments to the FY 2020 -21 General Fund budget that have increased capital project budgets by $465,000. These previously approved budget amendments are listed in Attachment 4. Adopting the proposed mid -year budget amendments will increase available fund balance by $219,704. All approved amendments since July 1, 2020 have resulted in an overall fiscal year -to -date reduction in fund balance of $5,156,193, of which $4.8 million has been transferred to capital projects. ANALYSIS: The purpose of this report is to provide a quarterly update on the current fiscal year operating budget and provide recommendations for additional budget amendments and budget transfers. After six months of FY 2020 -21, actual revenues are expected to exceed estimates by year -end, while budgeted expenditures are anticipated to be less than budget. Schedule C (Attachment 5) presents a summary of budget versus actuals for General Fund operating revenues, expenditures and transfers. 2021 -03 -24 Item #08G Page 2 of 34 General Fund Revenues Table 1 below provides General Fund revenue totals by adopted budget, amended budget, year -to -date (YTD) actual and mid -year revised projections. Table 1 In the General Fund, revenues totaled $29,580,716 which is approximately 38 percent of current fiscal year estimates. The year -to -date (YTD) actual total for property tax is relatively lower at mid -year since the majority of tax revenue collected occurs in the third and fourth quarters of the fiscal year (following the December and April deadlines), including distribution of taxes in lieu of vehicle license fees (estimated at $8.1 million) in two payments in January and May. Revenue from this source is expected to exceed the original projection at year -end. It was anticipated that property tax payment deferrals (which were allowed by the state under certain circumstances in response to the COVID -19 pandemic) would result in a reduction in revenue, however few taxpayers chose to defer their first payment. Also, delinquencies were lower than anticipated. Sales tax revenue is also generally higher in the second half of the fiscal year due to relatively larger receipts from sales during the holiday season (the City receives and records the November and December sales tax revenue advance in January and February). Transient occupancy tax (TOT) collected from hotels has been relatively lower, while TOT from short -term vacation rentals has performed better than projected. Staff anticipated that revenues in both these categories would be impacted by the COVID -19 pandemic. However, revenue from both sales tax and TOT is meeting or exceeding budget projections through December. The percentage of actual sales tax receipts received at mid -year relative to the budget is higher than at the same point last year (44.3% this fiscal year compared with 38.4% in FY 2019 -20). Also, TOT receipts are slightly higher as a percentage of the budget compared with receipts from last year. Like property and sales tax, most of the revenue from franchise taxes received is received in subsequent quarters. In the Intergovernmental Revenue category, a total of approximately $491,000 is collected from the cities of Del Mar and Solana Beach in January and June for their cost share of fire management services under a cooperative agreement. Revenues in the Charges for Services category were relatively lower due to a large number of summer and fall recreation programs being cancelled due to the COVID -19 pandemic. Fines collected from parking and vehicle citations, which are recorded in the Fines and Penalties category, were lower than anticipated. Actual revenue in the Use of Money and Property 2021 -03 -24 Item #08G Page 3 of 34 General Fund Revenue Summary (December 31, 2020) Budget with Adopted Amended Mid -Year Percent Proposed Proposed Budget Budget YTD Actual Realized Budget Amendments Description 2020 -21 2020 -21 2020 -21 2020 -21 Amendments 2020 -21 Property Tax $ 51,687,490 $ 51,687,490 $ 18,357,031 35.5% $ $ 51,687,490 Documentary Transfer Tax 520,000 520,000 369,428 71.0% 520,000 Sales Tax 11,898,717 11,898,717 5,275,771 44.3% 11,898,717 Transient Occupancy Tax 1,650,704 1,650,704 870,145 52.7% 1,650,704 Franchise Tax 2,208,351 2,208,351 572,048 25.9% 2,208,351 Licenses, Fees and Permit 235,200 235,200 141,821 60.3% 27,480 262,680 Intergovernmental Revenue 674,947 674,947 96,884 14.4% - 674,947 Charges for Services 6,958,742 6,958,742 2,985,142 42.9% (224,059) 6,734,683 Fines and Penalties 404,153 404,153 110,549 27.4% 404,153 Use of Money and Property 837,361 843,166 533,239 63.2% (119,000) 724,166 Other Revenue 548,811 548,811 268,658 49.0% 902,537 1,451,348 Revenue Total $ 77,624,476 $ 77,630,281 $ 29,580,716 38.1% $ 586,958 $ 78,217,239 In the General Fund, revenues totaled $29,580,716 which is approximately 38 percent of current fiscal year estimates. The year -to -date (YTD) actual total for property tax is relatively lower at mid -year since the majority of tax revenue collected occurs in the third and fourth quarters of the fiscal year (following the December and April deadlines), including distribution of taxes in lieu of vehicle license fees (estimated at $8.1 million) in two payments in January and May. Revenue from this source is expected to exceed the original projection at year -end. It was anticipated that property tax payment deferrals (which were allowed by the state under certain circumstances in response to the COVID -19 pandemic) would result in a reduction in revenue, however few taxpayers chose to defer their first payment. Also, delinquencies were lower than anticipated. Sales tax revenue is also generally higher in the second half of the fiscal year due to relatively larger receipts from sales during the holiday season (the City receives and records the November and December sales tax revenue advance in January and February). Transient occupancy tax (TOT) collected from hotels has been relatively lower, while TOT from short -term vacation rentals has performed better than projected. Staff anticipated that revenues in both these categories would be impacted by the COVID -19 pandemic. However, revenue from both sales tax and TOT is meeting or exceeding budget projections through December. The percentage of actual sales tax receipts received at mid -year relative to the budget is higher than at the same point last year (44.3% this fiscal year compared with 38.4% in FY 2019 -20). Also, TOT receipts are slightly higher as a percentage of the budget compared with receipts from last year. Like property and sales tax, most of the revenue from franchise taxes received is received in subsequent quarters. In the Intergovernmental Revenue category, a total of approximately $491,000 is collected from the cities of Del Mar and Solana Beach in January and June for their cost share of fire management services under a cooperative agreement. Revenues in the Charges for Services category were relatively lower due to a large number of summer and fall recreation programs being cancelled due to the COVID -19 pandemic. Fines collected from parking and vehicle citations, which are recorded in the Fines and Penalties category, were lower than anticipated. Actual revenue in the Use of Money and Property 2021 -03 -24 Item #08G Page 3 of 34 category is higher than projected through December 31, 2020, due to higher than anticipated investment earnings. Staff is proposing mid -year budget amendments of $586,958, which mostly reflects additional revenue from the state for firefighter strike team deployments (the cost of which is reimbursed), fees collected for building inspection services and permits issued for summer surf camps after public heath orders were relaxed in June. General Fund revenues are down less than one percent, or $189,608, from the FY 2019 -20 mid -year total of $29,770,324, as shown in Table 2 below. Table 2 General Fund Revenue Summary (December 31, 2020) Mid -Year Mid -Year YTD Actual YTD Actual Description 2019 -20 2020 -21 $ Variance % Variance Property Tax $ 16,898,768 $ 18,357,031 $ 1,458,263 8.6% Documentary Transfer Tax 246,113 369,428 123,315 50.1% Sales Tax 5,250,282 5,275,771 25,489 0.5% Transient Occupancy Tax 1,029,254 870,145 (159,109) -15.5% Franchise Tax 576,347 572,048 (4,299) -0.7% Licenses, Fees and Permits 152,922 141,821 (11,100) -7.3% Intergovernmental Revenue 164,342 96,884 (67,458) -41.0% Charges for Services 4,127,252 2,985,143 (1,142,109) -27.7% Fines and Penalties 339,686 110,549 (229,137) -67.5% Use of Money and Property 780,167 533,239 (246,928) -31.7% Other Revenue 205,192 268,658 63,466 30.9% Revenue Total $ 29,770,324 $ 29,580,716 $ 189,608 -0.6% Through the first six months of FY 2020 -21, property tax revenue of $18,357,031 was up 8.6 percent over the same period in the prior fiscal year. Continued growth in assessed values from transfers of ownership, the full two percent inflation adjustment applied to assessed valuation under Proposition 13 and a low delinquency rate contributed to the increase in property tax revenue from the prior fiscal year. Additionally, there was growth in unsecured property tax, which is not secured by real property such as land, but rather is a tax on items such as business fixtures, furniture, and machinery. Unsecured tax increases include a new assessment for Aldi and an $8.9 million increase in value for Scripps Coastal Medical. Sales tax revenues were flat and actual revenues recorded in the Transient Occupancy Tax and Charges for Services categories were lower than the same period last fiscal year due to the economic impact of the COVID -19 pandemic, which included a reduction in consumer spending, hotel bookings and the cancellation of city programs. The largest variance is in the Charges for Services category resulting from a reduction in revenues collected from recreation fees, engineering inspection fees, building fees, and fire prevention fees when compared to the previous year. Recreation and building fee revenues have corresponding expenditures (for instructors, supplies and contractual building inspection services), so the decline in revenues will have offsetting reductions on the expenditure side. The reduction in revenue in the Fines and Penalties category was the result of the elimination of the city's red light camera program and fewer parking citations and vehicle code violations issued during the COVID -19 pandemic. Actual revenues collected in the Use of Money and Property category were lower due to a reduction in income from facility rentals resulting from the COVID -19 pandemic. 2021 -03 -24 Item #08G Page 4 of 34 General Fund Expenditures Mid -year General Fund expenditures amount to $33,078,912 or 46.2 percent of the budget, as shown in Table 3 below. Table 3 At mid -year, expenditures in the personnel category are projected to be within budget at fiscal year -end. The percentage of personnel expenditures is slightly higher in the first and second quarters than other quarters due to retiree health and Other Post - Employment Benefits (OPEB) payments that are made entirely as a one -time payment in the first quarter, in addition to a lump sum payment made to CalPERS to reduce the City's unfunded pension liability. Personnel expenditures for Marine Safety services are also relatively higher during the first quarter of the fiscal year, which encompasses most of the summer when service demand is greater. Additionally, firefighter overtime was higher in the fall and winter due to strike team deployments to wildfires throughout California. These expenditures are fully reimbursable and budget adjustments for expenditures and offsetting revenue are typically made at mid -year and the reimbursements received in the second and third quarters. Citywide expenditures on materials and supplies are typically lower during the first six months of the fiscal year. Likewise, expenditures for contracts and services are lower, mostly because more payments for law enforcement services are made in the second half of the fiscal year. Proposed budget adjustments can be found in Attachment 2. The result is a total net increase of $367,254 in budgeted expenditures. A proposed adjustment of $421,159 in the Personnel category is mostly the result of higher than anticipated expenditures for firefighter overtime for strike team deployments (reimbursed by the state) and reductions in recreation and other program expenditures due to the cancellation of classes and programs resulting from the COVID -19 pandemic. Proposed adjustments to Materials and Supplies and Contracts and Services are also mostly the result of cancelled classes and programs. An increase in the Capital Outlay category is proposed by the Marine Safety Division for the replacement of two personal watercraft (commonly referred to as wave runners) for open ocean rescues. 2021 -03 -24 Item #08G Page 5 of 34 General Fund Expenditure Summary by Category (December 31, 2020) Budget with Adopted Amended Mid -Year Proposed Budget Budget YT Actual Percent Realized Proposed Budget Amendments Description 2020 -21 2020 -21 2020 -21 2020 -21 Amendments 2020 -21 Personnel $ 36,757,219 $ 36,917,864 $ 20,975,899 56.8% $ 421,159 $ 37,339,023 Materials & Supplies 1,188,402 1,204,207 388,532 32.3% (15,116) 1,189,091 Contracts & Services 32,495,739 32,676,994 11,470,882 35.1% (79,809) 32,597,185 Internal Cost Allocation 411,718 411,718 205,859 50.0% - 411,718 Capital Outlay 206,641 206,641 37,740 18.3% 41,020 247,661 Debt/Finance 127,025 127,025 - 0.0% - 127,025 Ex enditureTotal $ 71,186,744 $ 71,544,449 $ 33,078,912 46.2% $ 367,254 $ 71,911,703 At mid -year, expenditures in the personnel category are projected to be within budget at fiscal year -end. The percentage of personnel expenditures is slightly higher in the first and second quarters than other quarters due to retiree health and Other Post - Employment Benefits (OPEB) payments that are made entirely as a one -time payment in the first quarter, in addition to a lump sum payment made to CalPERS to reduce the City's unfunded pension liability. Personnel expenditures for Marine Safety services are also relatively higher during the first quarter of the fiscal year, which encompasses most of the summer when service demand is greater. Additionally, firefighter overtime was higher in the fall and winter due to strike team deployments to wildfires throughout California. These expenditures are fully reimbursable and budget adjustments for expenditures and offsetting revenue are typically made at mid -year and the reimbursements received in the second and third quarters. Citywide expenditures on materials and supplies are typically lower during the first six months of the fiscal year. Likewise, expenditures for contracts and services are lower, mostly because more payments for law enforcement services are made in the second half of the fiscal year. Proposed budget adjustments can be found in Attachment 2. The result is a total net increase of $367,254 in budgeted expenditures. A proposed adjustment of $421,159 in the Personnel category is mostly the result of higher than anticipated expenditures for firefighter overtime for strike team deployments (reimbursed by the state) and reductions in recreation and other program expenditures due to the cancellation of classes and programs resulting from the COVID -19 pandemic. Proposed adjustments to Materials and Supplies and Contracts and Services are also mostly the result of cancelled classes and programs. An increase in the Capital Outlay category is proposed by the Marine Safety Division for the replacement of two personal watercraft (commonly referred to as wave runners) for open ocean rescues. 2021 -03 -24 Item #08G Page 5 of 34 General Fund expenditures (excluding transfers) through the first six months of FY 2020 -21 are approximately $3,933,217 higher than the same period in FY 2019 -20, as show in Table 4 below: Table 4 General Fund YTD Expenditures - Variance by Category (Through December 31, 2020 Mid -Year Mid -Year Amended First Qtr. YTD Actual YTD Actual Budget Description 2019 -20 2020 -21 $ Variance % Variance Personnel $ 19,254,930 $ 20,975,899 $ 1,720,968 8.9% Materials & Supplies 514,884 388,532 (126,352) -24.5% Contracts & Services 9,165,004 11,470,882 2,305,878 25.2% Internal Cost Allocation 210,876 205,859 (5,018) -2.4% Capital Outlay - 37,740 37,740 0.0% Debt /Finance - - - 0.0 °k Expenditure Total $ 2991459695 $ 3390789912 $ 399339217 13.5% Expenditures in the personnel category were approximately $1.7 million higher than last fiscal year mostly due to a budgeted increase in the City's annual payment to CalPERS for its unfunded pension liability and an additional payment of $160,645 from year -end carryover; salary increases for employees approved by the City Council and identified in the executed Memorandums of Understanding (MOUs) with the Service Employees International Union (SEIU) and Encinitas Firefighters Association, and in a separate resolution for unrepresented employees; and an increase in expenditures for Other Post - Employment Benefits (OPEB). Although year -to -date personnel expenditures are higher than last fiscal year, this category is expected to be under budget for the current fiscal year. Expenditures in the Contracts and Services category were approximately $2.3 million higher through the first six months of the fiscal year than during the same period last fiscal year. This is primarily the result of a difference in the timing of payments made to the San Diego County Sheriff's Department for law enforcement services. This overall variance is the result of two more payments totaling $2.7 million made for law enforcement services this fiscal year in the during the first six months than during the same period last fiscal year. This contract is paid upon receipt of invoice. General Fund Transfers Transfers involve moving budgeted appropriations between funds, including the capital project funds. Staff is not proposing any General Fund transfers at mid -year. Total actual transfer amounts through December 31, 2020 are shown in Table 5 below: Table 5 2021 -03 -24 Item #08G Page 6 of 34 General Fund Transfers Summa December 31, 2020 Adopted Amended First Qtr. Revised Budget Budget YTD Actual Percent Realized Proposed Budget Projections Description 2020 -21 2020 -21 2020 -21 2020 -21 Amendments 2020 -21 Transfers In $ 7,281,803 $ 2,647,698 $ 5,118,517 193.3% $ 78,488 $ 2,726,186 Transfers Out (15,109,153) (20,175,879) (17,456,538) 86.5% (268,042) (20,443,921) Transfers Total $ (7,827,350) $ (17,528,181) $ (12,338,022) 70.4% $ (189,554) $ (17,717,735) 2021 -03 -24 Item #08G Page 6 of 34 Capital Improvement Program Status Update (Attachment 6) There are presently 130 active projects, with project -to -date expenditures totaling $75.8 million as of December 31, 2020. Staff is requesting that the following two completed projects be closed, and unspent funds be returned to their original funding sources as identified in Attachment 4. Encinitas Lighting and Landscape District (ELLD) Zone H, Lot 15 Recycled Water /Pump project (CP17A) Civic Center Improvements (CF20C) Status updates and project -to -date expenditures for active projects are provided in Attachment 6. Proposed Budget Adjustments (Attachment 2) Detailed explanations for each proposed budget amendment (arranged by Fund, Department and Division) are included in Attachment 2. Table 6 below provides a summary of all the proposed operating budget amendments by fund, with additional detail provided in Attachment 2: Table 6 Mid -Year Operating Budget Amendment Summa -All Funds Transfer In Transfer Out Revenue Expenditure Fund Balance (Decrease) Increase Increase Increase Description Decrease Decrease Decrease General Fund (101) $ 586,958 $ 367,254 $ 219,704 Recycling, Solid Waste & HHW Fund (214) - 3,600 (3,600) Senior Nutrition Grant Fund (221) 29,100 28,800 300 Community Development Block Grant Fund (222) 1,620 1,620 - Restricted Donations & Contributions Fund (229) - (3,000) 3,000 Traffic Mitigation Fees Fund (233) 237,000 237,000 Capital Improvement Funds (401/402/403) - (22,270) 22,270 CS Operations Fund (511) 181,700 181,700 CSD Capital Expansion Fund (513) 15,000 15,000 ESD Operations Fund (521) 187,000 187,000 Section 8 Housing Administration Fund (551) 25,852 - 25,852 Section 8 Housing Assistance Program Fund (552) 115,004 115,004 - Fire Apparatus Replacement Program Fund (624) 201,744 201,744 Operating Budget Amendment Total $ 1,580,978 $ 491,008 $ 1,089,970 Proposed Adjustments to Transfers between Funds (Attachment 3) In addition to the mid -year appropriations, one budget transfer has been identified which requires City Council approval. The transfers are summarized below in Table 7 and detailed in Attachment 3: Table 7 Fund Transfer Amendments - Mid Year Transfer In Transfer Out Increase Increase Fund (Decrease) (Decrease) Encinitas Ranch Lighting and Landscape District Fund (297) $ 21,141 $ - Capital Improvements Fund 402 - 21,141 Fund Transfer Amendments Total $ 21,141 $ 21,141 2021 -03 -24 Item #08G Page 7 of 34 ENVIRONMENTAL CONSIDERATIONS: The action being considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because it is not a "project" under Section 15378(b)(5) of CEQA Guidelines. The action involves an organizational or administrative activity of government that will not result in the direct or indirect physical change in the environment. ATTACHMENTS: 1. Resolution No. 2021 -23 titled "A Resolution of the City Council of the City of Encinitas Amending the Fiscal Year 2020 -21 Budget" 2. FY 2020 -21 Proposed Operating Budget Amendments — Mid -year 3. FY 2020 -21 Proposed Fund Transfer Amendments — Mid -year 4. FY 2020 -21 Summary of Budgetary Fund Balance 5. Schedule C: Detail of General Fund Revenues, Expenditures and Transfers 6. FY 2020 -21 YTD Capital Improvement Program Status Report — Mid -year 2021 -03 -24 Item #08G Page 8 of 34 ATTACHMENT 1 RESOLUTION NO. 2021 -23 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ENCINITAS AMENDING THE FISCAL YEAR 2020 -21 BUDGET WHEREAS, on June 24, 2020, the City Council of the City of Encinitas adopted Resolution Number 2020 -54 adopting the budget for Fiscal Year 2020 -21; and WHEREAS, changes in anticipated revenues and /or expenditures of the City of Encinitas necessitates amendments to the appropriations for Fiscal Year 2020 -21; and WHEREAS, budgeted expenditures do not exceed anticipated revenue and available fund balance; and WHEREAS, the City Council has reviewed the proposed Fiscal Year 2020 -21 budget amendments. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Encinitas that the budget amendments for Fiscal Year 2020 -21 as contained in Exhibit A to this resolution are hereby adopted. PASSED, APPROVED AND ADOPTED this 24th day of March 2021 by the City Council of the City of Encinitas, State of California. Catherine S. Blakespear, Mayor ATTEST: Kathy Hollywood, City Clerk APPROVED AS TO FORM: Leslie E. Devaney, City Attorney 2021 -03 -24 Item #08G Page 9 of 34 ATTACHMENT 1 CERTIFICATION: I, Kathy Hollywood, City Clerk of the City of Encinitas, California, do hereby certify under penalty of perjury that the foregoing Resolution was duly adopted at a regular meeting of the City Council on the 24th day of March, 2021 by the following vote: AYES: NOES: ABSENT: ABSTAIN: Kathy Hollywood, City Clerk 2021 -03 -24 Item #08G Page 10 of 34 RESOLUTION 2021 -23 EXHIBIT 2021 -03 -24 Item #08G Page 11 of 34 FY 2020 -21 Proposed Operating Budget Amendments - Mid -Year Fund Name Fund Organize Object Project No. Description Department Revenue/ Expenditure / Fund Balance tion Code (Division) Transfer In Transfer Out Increase Code Increase Increase (Decrease) (Decrease) (Decrease) 1 GENFUND 101 20310 431.1 Agreement with Kosmont Companies for preparation of an City Manager $ 80,000 $ (80,000) affordable housing strategy. (Admin) 2 GENFUND 101 51400 411.1 Moving payroll and benefits for the Assistant Director DS $ (159,718) $ 159,718 position to the correct division. (Director) 3 GENFUND 101 51400 421.1 Moving payroll and benefits for the Assistant Director DS $ (18,800) $ 18,800 position to the correct division. (Director) 4 GENFUND 101 51400 422.1 Moving payroll and benefits for the Assistant Director DS $ (2,524) $ 2,524 position to the correct division. (Director) 5 GENFUND 101 51400 423.1 Moving payroll and benefits for the Assistant Director DS $ (1,997) $ 1,997 position to the correct division. (Director) 6 GENFUND 101 51400 424.1 Moving payroll and benefits for the Assistant Director DS $ (799) $ 799 position to the correct division. (Director) 7 GENFUND 101 51400 425 Moving payroll and benefits for the Assistant Director DS $ (307) $ 307 position to the correct division. (Director) 8 GENFUND 101 51400 426 Moving payroll and benefits for the Assistant Director DS $ (930) $ 930 position to the correct division. (Director) 9 GENFUND 101 51400 427 Moving payroll and benefits for the Assistant Director DS $ (14,300) $ 14,300 position to the correct division. (Director) 10 GENFUND 101 51410 411.1 Moving payroll and benefits for the Assistant Director DS $ 159,718 $ (159,718) position to the correct division. (Land Development) 11 GENFUND 101 51410 421.1 Moving payroll and benefits for the Assistant Director DS $ 18,800 $ (18,800) position to the correct division. (Land Development) 12 GENFUND 101 51410 422.1 Moving payroll and benefits for the Assistant Director DS $ 2,524 $ (2,524) position to the correct division. (Land Development) 13 GENFUND 101 51410 423.1 Moving payroll and benefits for the Assistant Director DS $ 1,997 $ (1,997) position to the correct division. (Land Development) 14 GENFUND 101 51410 424.1 Moving payroll and benefits for the Assistant Director DS $ 799 $ (799) position to the correct division. (Land Development) 15 GENFUND 101 51410 425 Movingpayroll and benefits for the Assistant Director DS $ 307 $ (307) position to the correct division. (Land Development) 16 GENFUND 101 51410 426 Moving payroll and benefits for the Assistant Director DS $ 930 $ (930) position to the correct division. (Land Development) 17 GENFUND 101 51410 427 Moving payroll and benefits for the Assistant Director DS $ 14,300 $ (14,300) position to the correct division. (Land Development) 18 GENFUND 101 51415 452 Increase expenditures by transferring funds out of Applicant DS $ 700 $ (700) Services budget and into Regulatory Permits to cover (Regulatory unanticipated costs due to COVID -19. Permits) 19 GENFUND 101 51420 457 Increase expenditures by transferring funds out of Applicant DS $ (700) $ 700 Services budget to cover unanticipated costs due to COVID- (Applicant 19. Services) 20 GENFUND 101 51440 343.1 Increase revenue for building inspection services due to an DS $ 150,000 $ 150,000 increase in activity. (Building & Code Enforcement 21 GENFUND 101 51440 432.1 Increase expenditures for building inspection services due to DS $ 150,000 $ (150,000) an increase in activity. Expenditure increase is directly offset (Building & by revenue from inspection fees. Code Enforcement) 22 GENFUND 101 52710 399 Increase revenue for anticipated payment from Redflex for Development $ 15,000 $ 15,000 removal of red light camera equipment. Services (Engineering) 23 GENFUND 101 52710 432.1 Increase expense for contract to remove red light camera Development $ 15,000 $ (15,000) equipment. Services (Engineering) 2021 -03 -24 Item #08G Page 11 of 34 RESOLUTION 2021 -23 EXHIBIT 2021 -03 -24 Item #08G Page 12 of 34 FY 2020 -21 Proposed Operating Budget Amendments - Mid -Year Fund Name Fund Organize Object Project No. Description Department Revenue/ Expenditure / Fund Balance tion Code (Division) Transfer In Transfer Out Increase Code Increase Increase (Decrease) (Decrease) (Decrease) 24 GENFUND 101 62511 394 Additional revenue received from 2020 strike team Fire $ 894,697 $ 894,697 deployment reimbursements. (Operations) 25 GENFUND 101 62511 412.1 Additional expenses incurred for 2020 strike team Fire $ 562,947 $ (562,947) deployments. (Operations) 26 GENFUND 101 62511 422.1 Additional expenses incurred for 2020 strike team Fire $ 9,817 $ (9,817) deployments. (Operations) 27 GENFUND 101 62511 423.1 Additional expenses incurred for 2020 strike team Fire $ 44,214 $ (44,214) deployments. (Operations) 28 GENFUND 101 62511 424.1 Additional expenses incurred for 2020 strike team Fire $ 3,350 $ (3,350) deployments. (Operations) 29 GENFUND 101 62511 455 Additional expenses incurred for 2020 strike team Fire $ 15,561 $ (15,561) deployments. (Operations) 30 GENFUND 101 62511 466 Additional expenses incurred for 2020 strike team Fire $ 3,984 $ (3,984) deployments. (Operations) 31 GENFUND 101 62514 468.3 One (1) Personal Rescue Watercraft Beach Cart replacement. Fire $ 3,300 $ (3,300) (Marine Safety) 32 GENFUND 101 62514 476 Two (2) Personal Rescue Watercraft replacements. Fire $ 41,020 $ (41,020) (Marine Safety) 33 GENFUND 101 71640 442 Mid -day disinfecting/cleaning services at City Hall for the Public Works $ 10,200 $ (10,200) months of January through June 2021 (COVID -19). (Facilities) 34 GENFUND 101 71642 442 Mid -day disinfecting/cleaning services at Public Works Facility Public Works $ 10,200 $ (10,200) for the months of January through June 2021 (COVID -19). (Facilities) 35 GENFUND 101 71644 442 Mid -day disinfecting/cleaning services at Community Center Public Works $ 12,000 $ (12,000) for the months of January through June 2021 (COVID -19). (Facilities) 36 GENFUND 101 80800 346.1 Decrease in recreation program transaction fees due to PRCA $ (28,000) $ (28,000) public health orders limiting programming as a result of Admin COVID -19. Decrease in revenue is offset by a decrease in expenditures. 37 GENFUND 101 80800 434 Decrease expenditure for IT contracts due to a decrease in PRCA $ (50,000) $ 50,000 online registration transactions. Admin 38 GENFUND 101 80810 441.3 Transfer reducing expenditure budget. PRCA $ (2,800) $ 2,800 Parks 39 GENFUND 101 80820 432.1 Increase expenditure budget for beach contracts due to an PRCA $ 13,740 $ (13,740) increased need. Expenditure increase is offset by revenue Beaches from summer surf permits. 40 GENFUND 101 80820 441.1 Transfer increasing expenditure budget. PRCA $ 6,500 $ (6,500) Parks 41 GENFUND 101 80820 441.3 Transfer reducing expenditure budget. PRCA $ (1,000) $ 1,000 Parks 42 GENFUND 101 80820 442 Increase expenditure budget for beach cleanings due to an PRCA $ 13,740 $ (13,740) increase need. Expenditure increase is offset by revenue Beaches from summer surf permits. 43 GENFUND 101 80821 324 Increase revenue from summer surf permits due to public PRCA $ 27,480 $ 27,480 health orders being lifted in June. Beaches 44 GENFUND 101 80840 363.1 Decrease in recreation event sponsorship revenue due to PRCA $ (4,000) $ (4,000) public health orders preventing special events as a result of Recreation COVID -19. Decrease in revenue is offset by decrease in expenditures. 45 GENFUND 101 80840 411.3 Decrease in temporary salaries for special events due to PRCA $ (15,805) $ 15,805 public health orders prohibiting special events, as a result of Recreation COVI D -19. 46 GENFUND 101 80840 432.1 Decrease in contracts for special event services due to public PRCA $ (15,150) $ 15,150 health orders prohibiting special events, as a result of COVID- Recreation 19. 47 GENFUND 101 80840 445 Decrease in rentals for special events due to public health PRCA $ (500) $ 500 orders prohibiting special events, asa result ofCOVID-19. Recreation 2021 -03 -24 Item #08G Page 12 of 34 RESOLUTION 2021 -23 EXHIBIT 2021 -03 -24 Item #08G Page 13 of 34 FY 2020 -21 Proposed Operating Budget Amendments - Mid -Year Fund Name Fund Organize Object Project No. Description Department Revenue/ Expenditure / Fund Balance tion Code (Division) Transfer In Transfer Out Increase Code Increase Increase (Decrease) (Decrease) (Decrease) 48 GENFUND 101 80840 454 Decrease in design and printing of the recreation brochure PRCA $ (99,000) $ 99,000 due to public health orders limiting recreation programs, as a Recreation result of COVID -19. 49 GENFUND 101 80840 461.3 Decrease in postage as recreation brochures are not being PRCA $ (5,400) $ 5,400 printed and mailed due to public health orders limiting Recreation recreation programs, as a result of COVID-19. 50 GENFUND 101 80840 462 Decrease supplies for special events due to public health PRCA $ (2,500) $ 2,500 orders prohibiting events, as a result of COVID-19. Recreation 51 GENFUND 101 80850 411.3 Decrease in Community Center temporary salaries for PRCA $ (100,000) $ 100,000 operations due to public health orders closing the Center, as Center Ops a result of COVID -19. 52 GENFUND 101 80850 411.3 Transfer reducing expenditure budget. PRCA $ (700) $ 700 Parks 53 GENFUND 101 80850 441.2 Transfer reducing expenditure budget. PRCA $ (2,000) $ 2,000 Parks 54 GENFUND 101 80856 346.1 Decrease in Center recreation program fees due to public PRCA $ (140,816) $ (140,816) health orders limiting programmingas a result of COVID-19. Center Programs 55 GENFUND 101 80856 432.1 Decrease in Center program contract expenditures due to PRCA $ (76,700) $ 76,700 public health orders limiting programming, as a result of Center COVID -19. Programs 56 GENFUND 101 80856 462 Decrease Center program supplies due to public health PRCA $ (4,000) $ 4,000 orders limiting programs, as a result of COVID -19. Center Programs 57 GENFUND 101 80857 362 Decrease in Center room rental revenue due to the public PRCA $ (102,000) $ (102,000) health orders closing the Center as a result of COVID -19. Center Fac Rentals 58 GENFUND 101 80857 394 Decrease in Center cost recovery revenue for room rentals PRCA $ (1,000) $ (1,000) due to the public health orders closing the Center as a result Center Fac of COVI D -19. Rentals 59 GENFUND 101 80857 411.3 Decrease temporary salaries for Center rentals as the Center PRCA $ (4,564) $ 4,564 is closed due to public health orders, as a result of COVID -19. Center Fac Rentals 60 GENFUND 101 80857 432.1 Decrease contracted services for Center rentals as the Center PRCA $ (5,000) $ 5,000 is closed due to public health orders, as a result of COVID -19. Center Fac Rentals 61 GENFUND 101 80861 346.1 Decrease in Senior Center program revenue as a result of PRCA $ (85,000) $ (85,000) public health orders limiting senior programs, as a result of Senior COVID -19. Programs 62 GENFUND 101 80861 411.3 Decrease budget for senior program instructor contracts due PRCA $ (23,100) to public health orders limiting programming, as a result of Senior COVID -19. Programs 63 GENFUND 101 80861 432.1 Decrease budget for senior program instructor contracts due PRCA $ (57,000) $ 57,000 to public health orders limiting programming, as a result of Senior COVID -19. Programs 64 GENFUND 101 80861 462 Decrease budget for senior program supplies due to public PRCA $ (7,500) $ 7,500 health orders limiting programming, as a result of COVID-19. Senior Programs 65 GENFUND 101 80876 346.1 Decrease in Satellite Facility program revenue due to public PRCA $ (94,743) $ (94,743) health orders limiting programming, as a result of COVID-19. Sat Fac Programs 66 GENFUND 101 80876 411.3 Decrease PT salaries for Sat Fac programs due to public PRCA $ (50,000) $ 50,000 health orders limiting programming, as a result of COVID-19. Sat Fac Programs 67 GENFUND 101 80876 432.1 Decrease instructor contracts for Sat Fac programs due to PRCA $ (71,600) $ 71,600 public health orders limiting programming, as a result of Sat Fac COVID -19. Programs 68 GENFUND 101 80877 362 Decrease in Satellite Facility income due to public health PRCA $ (13,000) $ (13,000) orders limiting special events and gatherings, as a result of Sat Fac Rentals COVI D -19. 69 GENFUND 101 80877 394 Decrease in Satellite Facility cost recovery revenue due to PRCA $ (6,160) $ (6,160) public health orders limiting special events and gatherings, as Sat Fac Rentals a result of COVID -19. 70 GENFUND 101 80877 411.3 Decrease PT salaries for Satellite Facility rentals due to public PRCA $ (4,000) $ 4,000 health orders prohibiting events and limiting gatherings, as a Sat Fac Rentals result of COVID -19. 2021 -03 -24 Item #08G Page 13 of 34 RESOLUTION 2021 -23 EXHIBIT 2021 -03 -24 Item #08G Page 14 of 34 FY 2020 -21 Proposed Operating Budget Amendments - Mid -Year Fund Name Fund Organize Object Project No. Description Department Revenue/ Expenditure / Fund Balance tion Code (Division) Transfer In Transfer Out Increase Code Increase Increase (Decrease) (Decrease) (Decrease) 71 GENFUND 101 80877 432.1 Decrease contracts for rentals due to public health orders PRCA $ (6,000) $ 6,000 prohibiting events and limiting gatherings, as a result of Sat Fac Rentals COVI D -19. 72 GENFUND 101 80881 340 Decrease program revenue for performing arts due to public PRCA $ (25,500) $ (25,500) health orders prohibiting gatherings, as a result of COVID-19. Cultural Arts 73 GENFUND 101 80881 411.3 Decrease PT salaries for Arts event staff due to public health PRCA $ (1,000) $ 1,000 orders prohibiting events, as a result of COVID-19. Cultural Arts 74 GENFUND 101 80881 432.1 Decrease contracts for artists due to public health orders PRCA $ (20,000) $ 20,000 prohibiting events, as a result of COVID-19. Cultural Arts 75 GENFUND 101 80881 469 Decrease supplies budget for Arts events due to public health PRCA $ (3,000) $ 3,000 orders prohibiting events, as a result of COVID -19. Cultural Arts 76 SOLIDWASTE 214 71623 468.4 Additional right -of -way trash receptacles. Public Works $ 3,600 $ (3,600) (Solid Waste) 77 SRNUTR 221 80860 311.3 PSNUT Increase grant reimbursement for senior meals served. PRCA $ 26,600 $ 26,600 Senior Nutrition 78 SRNUTR 221 80860 331.1 PSNTP Increase grant reimbursement for senior meals PRCA $ 2,500 $ 2,500 transportation. Senior Nutrition 79 SRNUTR 221 80860 431.1 PSNUT Increase contract expenditure for senior meals served. PRCA $ 22,500 $ (22,500) Senior Nutrition 80 SRNUTR 221 80860 462 PSNUT Increase supply expenditure for senior meals served. PRCA $ 6,300 $ (6,300) Senior Nutrition 81 CDBGGRANT 222 00000 398.1 Increase revenue to reflect amount of CDBG grant award for DS $ 1,620 $ 1,620 Fair Housing Services (Advanced Planning) 82 CDBGGRANT 222 51470 431.1 Increase expenditures to reflect amount of CDBG grant award DS $ 1,620 $ (1,620) for Fair Housing Services (Advanced Planning) 83 DONATIONS 229 80820 468.1 Adjust budget to reflect actuals. PRCA $ (3,000) $ 3,000 Beach Donations 84 TRAFFIC 233 00000 349.1 Increase revenue projection for Traffic Mitigation Fees. A Development $ 237,000 $ 237,000 payment from the Alila Marea Beach Resort is anticipated in Services March. (Engineering) 85 CIP -NEW 402 95297 590 CP17A ELLD -Zone H Lot 15 Recycled Water /Pump project (CP17A) is PRCA $ (21,141) $ 21,141 completed and can be closed. Parks 86 FACCAPMAIN 403 95101 582 CF20C Civic Center Improvements project (CF20C) can be closed. Public Works $ (1,129) $ 1,129 (Facilities) 87 CSDOPS 511 00000 361.1 Increase revenue estimate for investment earnings. Public Works $ 181,700 $ 181,700 (Wastewater) 88 CSDEXPAN 513 96662 395 Increase revenue estimate for connection fees. Public Works $ 15,000 $ 15,000 (Wastewater) 89 ESDOPS 521 00000 361.1 Increase revenue estimate for investment earnings. Public Works $ 187,000 $ 187,000 (Wastewater) 90 SEC8ADMIN 551 00000 331.3 COV19- Increase revenue to reflect Round #2 of CARES Act Housing DS $ 25,852 $ 25,852 CARES- Choice Voucher (HCV) Program Administrative Fees received (Advanced HOUSING- from the Department of Housing and Urban Development Planning) SECTION8 HUD . 91 SEC8HAP 552 00000 331.3 COV19- Increase revenue to reflect CARES Act Housing Choice DS $ 115,004 $ 115,004 CARES- Voucher (HCV) Program Housing Assistance Payment (HAP) (Advanced HOUSING- funding received from the Department of Housing and Urban Planning) SECTION8 Development (HUD). 92 SEC8HAP 552 51480 494.1 COV19- Increase expenditures to reflect CARES Act Housing Choice DS $ 115,004 $ (115,004) CARES- Voucher (HCV) Program Housing Assistance Payment (HAP) (Advanced HOUSING- funding received from the Department of Housing and Urban Planning) SECTION8 Development (HUD). 2021 -03 -24 Item #08G Page 14 of 34 RESOLUTION 2021 -23 EXHIBIT 2021 -03 -24 Item #08G Page 15 of 34 FY 2020 -21 Proposed Operating Budget Amendments - Mid -Year Fund Name Fund Organize Object Project No. Description Department Revenue/ Expenditure / Fund Balance tion Code (Division) Transfer In Transfer Out Increase Code Increase Increase (Decrease) (Decrease) (Decrease) 93 FIREAPPREP 624 00000 394 Additional revenue for Vehicle /Equipment Costs received for Public Works $ 201,744 $ 201,744 2020 strike team deployment reimbursements. (Fire Apparatus Replacement) 94 Total Budget Amendments (All Funds) $ 1,580,978 $ 491,008 $ 1,089,970 95 ELLDENCRCH 297 00000 398.2 CP17A Transfer in ELLD -Zone H Lot 15 Recycled Water /Pump project PRCA $ 21,141 $ 21,141 CP17A. Parks 96 CIP -NEW 402 90999 498.2 CP17A Transfer out from ELLD -Zone H Lot 15 Recycled Water /Pump PRCA $ 21,141 $ (21,141) project CP17A to Fund 297. Parks 97 Total Transfers (All Funds) $ 21,141 $ 21,141 $ - 2021 -03 -24 Item #08G Page 15 of 34 ATTACHMENT 2 FY 2020 -21 Proposed Operating Budget Amendments - Mid -Year Revenue Expenditure Fund Balance Department Increase Increase Increase Description Division (Decrease) (Decrease) (Decrease) General Fund 11011 An agreement with Kosmont Companies was executed on February 2, City Manager $ 80,000 $ (80,000) 2021, for preparation of an affordable housing strategy on key sites within the City, in collaboration with Civic Solutions. The expenditure was not budgeted in the operating budget and requires an appropriation. Building inspection activity is exceeding budget projections by Development $ 150,000 $ 150,000 $ approximately $2,500 to $2,800 per week and is expected to exceed Services projections for the remainder of the fiscal year due to several multi -unit (Building and Code developments completing their building inspections, including the Shea Enforcement) Homes, One Oak, and Desert Rose projects. Funding for Assistant Director was budgeted in the wrong division when Development $ (199,375) $ 199,375 he was Acting Director. The budget appropriation is being transferred Services from the Director division to the Land Development division (no fiscal (Director) impact). Development $ 199,375 $ (199,375) Services (Land Development) Requesting a budget transfer of projected savings in the Applicant Development $ (700) $ 700 Services division to cover unanticipated costs for service for three extra Services cell phones during the COVID -19 pandemic (no fiscal impact). (Applicant Services) Development $ 700 $ (700) Services (Regulatory Permits) Increase revenue and expenditure budgets for an anticipated payment Development $ 15,000 $ 15,000 $ from Redflex for the removal of equipment and associated expense (no Services fiscal impact). (Engineering) The Encinitas Fire Department deployed strike teams to 17 different Fire and Marine $ 894,697 $ 639,873 $ 254,824 fires throughout the state from June 2020 through December 2020, Safety which was greater than anticipated. The budget amendment reflects (Fire Operations) the reimbursement to be received from the state for direct and indirect costs and expenditures for overtime and fuel. The Marine Safety Division is proposing replacing two personal Fire and Marine $ 44,320 $ (44,320) watercraft (commonly referred to as wave runners) used for open ocean Safety rescues and purchasing one beach launch cart for one watercraft. The (Marine Safety) watercraft were purchased in 2013. Staff is proposing reductions in revenue and expenditure projections for Parks, Recreation $ (500,219) $ (621,819) $ 121,600 recreation, Center, satellite facility and arts programs, sponsorships, and Cultural Arts special events and rentals due to public health orders prohibiting events (Multiple) and gatherings, as a result of COVID -19. Item #08G Page 16 of 34 ATTACHMENT 2 FY 2020 -21 Proposed Operating Budget Amendments - Mid -Year Revenue Expenditure Fund Balance Department Increase Increase Increase Description Division (Decrease) (Decrease) (Decrease) Revenue from summer surf permits was higher than anticipated due to Parks, Recreation $ 27,480 $ 27,480 $ public health orders being lifted in June. There was a corresponding and Cultural Arts increase in expenditures for beach cleanings and other contractual (Beach services due to higher then expected activity. The proposed Maintenance) expenditure increase is offset by revenue from summer surf permits. Transfer anticipated budget savings to the Beach Maintenance Division Parks, Recreation $ (6,500) $ 6,500 to adjust for an increase in water consumption at City beaches and and Cultural Arts beach overlooks due to new plantings. (Multiple) $ 6,500 $ 6,500 Staff is requesting an appropriation for additional mid -day Public Works $ 32,400 $ (32,400) disinfecting /cleaning services at city facilities for the months of January (Facilities) through June 2021, in response to the COVID -19 pandemic. Staff anticipates that additional federal funding will be made available to cover these expenditures. Total General Fund (101) $ 586,958 $ 367,254 $ 219,704 Recycling, Solid Waste & Household Hazardous Waste Fund (214) Total Recycling, Solid Waste & Household Hazardous Waste Fund $ $ 39600 $ (39600) (214) Senior Nutrition Grant Fund (221) Total Senior Nutrition Grant Fund (221) $ 29,100 $ 28,800 $ 300 Community Development Block Grant (CDBG) Fund (222) Total Community Development Block Grant Fund (222) $ 1,620 $ 1,620 $ Restricted Donations & Contributions Fund (229) Total Restricted Donations & Contributions Fund (229) 2021 -03 -24 Item #08G $ $ (3,000) $ 3,000 Page 17 of 34 ATTACHMENT 2 FY 2020 -21 Proposed Operating Budget Amendments - Mid -Year Revenue Expenditure Fund Balance Department Increase Increase Increase Description Division (Decrease) (Decrease) (Decrease) Traffic Mitiaation Fees Fund (233) Increase the revenue projection for Traffic Mitigation Fees. A payment Development $ 237,000 $ 237,000 from the Alila Marea Beach Resort is anticipated in March. Services (Engineering) Total Traffic Mitigation Fees Fund (233) Capital Improvements Funds (401/402/403) $ 237,000 $ - $ 237,000 The ELLD -Zone H Lot 15 Recycled Water /Pump project (CP17A) is Parks, Recreation $ (21,141) $ 21,141 completed and can be closed. This was a joint project with the City, and Cultural Arts SDWD and SEJPA. The City's share of expenditures was less than (Park anticipated and $21,141 will be returned to the original funding source Maintenance) (Encinitas Ranch Lighting and Landscape District Fund 297). The Civic Center Improvements project (CF20C) can be closed with Public Works $ (1,129) $ 1,129 remaining project budget returned to the Fund 403 unreserved balance. (Facilities) Total Capital Improvements Funds (401/402/403) $ $ (22,270) $ 22,270 CSD Operations Fund (511) Increase revenue projections for investment earnings. Public Works $ 181,700 $ 181,700 (Wastewater Operations) Total CSD Operations Fund (511) CSD Capital Expansion Fund (513) $ 181,700 $ - $ 181,700 Increase revenue projections for connection fees. Public Works $ 15,000 $ 15,000 (Wastewater Operations) Total CSD Capital Expansion Fund (513) $ 15,000 $ - $ 15,000 ESD Operations Fund (521) Increase revenue projections for investment earnings. Public Works $ 187,000 $ 187,000 (Wastewater Operations) Total ESD Operations Fund (521) Section 8 Housing Administration Fund (551) $ 187,000 $ - $ 187,000 Increase revenue projection to reflect Round #2 of CARES Act Housing Development $ 25,852 $ 25,852 Choice Voucher (HCV) Program Administrative Fees received from the Services Department of Housing and Urban Development (HUD). (Advanced Planning) Total Section 8 Housing Administration Fund 551 $ 25,852 $ - $ 25,852 2021 -03 -24 Item #08G Page 18 of 34 ATTACHMENT 2 FY 2020 -21 Proposed Operating Budget Amendments - Mid -Year Revenue Expenditure Fund Balance Department Increase Increase Increase Description Division (Decrease) (Decrease) (Decrease) 8 Housina Assistance Program Admin Fund (552) Increase revenue and expenditures to reflect CARES Act Housing Development $ 115,004 $ 115,004 $ Choice Voucher (HCV) Program Housing Assistance Payment (HAP) Services funding received from the Department of Housing and Urban (Advanced Development (HUD). Planning) Total Section 8 Housing Assistance Program Admin Fund 552 $ 115,004 $ 115,004 $ Apparatus Replacement Program Fund (624) Increase revenue projection for reimbursements for Fire vehicle, Public Works $ 201,744 $ 201,744 apparatus and equipment costs incurred during strike team (Fire Apparatus deployments. Replacement) Total Apparatus Replacement Program Fund (624) Total All Funds 2021 -03 -24 $ 201,744 $ - $ 201,744 $ 1,580,978 $ 491,008 $ 1,089,970 Item #08G Page 19 of 34 ATTACHMENT 3 FY 2020 -21 Proposed Fund Transfer Amendments - Mid -Year Transfer In Transfer Out Increase Increase Description Department (Decrease) (Decrease) Transfer remaining balance from ELLD -Zone H Lot 15 Recycled Parks, Recreation Water /Pump project (CP17A) to original funding source (Fund 297). The and Cultural Arts project is complete. (Park Maintenance) Capital Improvement Fund (402) $ 21,141 Encinitas Ranch Lighting and Landscape District Fund 297 $ 21,141 Total Transfers Klyll Qly &Z' I Item #08G $ 21,141 $ 21,141 Page 20 of 34 City of Encinitas ATTACHMENT 4 Summary of Budgetary Fund Balance FY 2020 -2021 FY 2020 -21 Council Action Increase (Decrease) to Available Fund Description Meeting Date Resolution # Fund Balance Balance Actual Beginning Fund Balance, 7/1/19 27,206,008 Less: Contingency Reserve (14,237,349) Budget Stabilization Reserve (1,560,690) Nonspendable Reserve (455,097) Opportunity Fund Balance Committed to CIP (410,000) CIP Carryover Reserve CIP Carryover Reserve 10,542,872 Available Beginning Fund Balance, 7/1/20 FY 2020 -21 Original Budgets Adopted 6/24/20 2020 -54 (1,389,618) 9,153,254 Less Unrealized Investment Gains Recorded at Fair Market Value Less FY20 Encumbrance Carryovers (1,251,240) FY 2020 -21 Budget Adjustments by Council: 1 - El Portal Undercrossing (CS16F) 8/12/21 2020 -61 (620,000) 7,282,014 2. Continuing Appropriations 8/19/21 2020 -62 (196,112) 7,085,902 3. Marine Safety Surf Camera Agreement 9/16/21 2020 -83 7,085,902 4. Public Art Pedestals 9/23/21 2020 -82 7,085,902 5. Center Art Gallery Lighting 10/28/20 2020 -84 7,085,902 6. Streetscape (CSO4D) and El Portal Undercrossing (CS16F) projects and additional payment to CalPERS (FY 19 -20 Year End Report) 12/9/20 2020 -100 (3,762,514) 3,323,388 7. First Quarter Budget Amendments 2/10/21 2021 -09 (112,567) 3,210,821 8. Verdi Bike and Pedestrian Undercrossing Project (CS16E). 2/10/21 2021 -11 (150,000) 3,060,821 El Camino Real Specific Plan project (WC21 B) 3/17/21 2021 -19 (315,000) 2,745,821 9. Proposed Mid- Year Budget Amendments 3124121 2021 -23 219,704 2,965,525 2021 -03 -24 Item #08G Page 21 of 34 ATTACHMENT 5 Schedule C: General Fund Revenue, Expenditures and Transfers Detail 2021 -03 -24 Item #08G Page 22 of 34 FY 2020 -21 FY 2020 -21 FY 2020 -21 FY 2020 -21 FY 2020 -21 FY 2020 -21 Adopted Budget Amended Actual Budget Budget Budget Amendment Budget Amounts $ Variance % 6/24/20 Over /(Under) YTD YTD REVENUE TAX REVENUE AEM- 1 PROPERTY TAXES $ 51,687,490 $ $ 51,687,490 $ 18,357,031 $ (33,330,459) 35.5% 2 DOCUMENTARY TRANSFER TAXES 520,000 520,000 369,428 (150,572) 71.0% 3 SALES TAXES 11,898,717 11,898,717 5,275,771 (6,622,946) 44.3% 4 TRANSI ENT OCCU FANCY TAX 1,650,704 1,650,704 870,145 (780,559) 52.7% 5 FRANCHISE FEES 2,208,351 2,208,351 572,048 (1,636,303) 25.9% 6 TAX REVENUE TOTAL 67,965,262 67,965,262 25,444,423 (42,520,839) 37.4% OTHER REVENUE Im 7 LICENSES AND PERMITS 235,200 235,200 141,821 (93,379) 60.3% 8 INTERGOVERNMENTAL REVENUE 674,947 674,947 96,884 (578,063) 14.4% 9 CHARGES FOR SERVICES 6,958,742 6,958,742 2,985,143 (3,973,599) 42.9% 10 FINES AND PENALTIES 404,153 404,153 110,549 (293,604) 27.4% 11 USE OF MONEY 837,361 5,805 843,166 533,239 (309,927) 63.2% 12 OTHER REVENUE 548,811 - 548,811 268,658 (280,153) 49.0% 13 OTHER REVENUE TOTAL 9,659,214 5,805 9,665,019 4,136,293 (5,528,726) 42.8% 14 REVENUE TOTAL 77,624,476 5,805 77,630,281 29,580,716 (48,049,565) 38.1% EXPENDITURES GENERAL GOVERNMENT . 15 CITYCOUNCIL - ADMINISTRATION 473,279 - 473,279 210,996 (262,283) 44.6% 16 CITY COUNCIL - CITY ATTORNEY 690,500 690,500 291,375 (399,125) 42.2% 17 CITYMANAGER - ADMINISTRATION 1,090,588 1,090,588 470,526 (620,062) 43.1% 18 CITY MANAGER- ECONOMIC DEV 213,000 213,000 148,667 (64,333) 69.8% 19 CITY MANAGER- ENVIRONMENTAL SVC 161,960 161,960 72,143 (89,817) 44.5% 20 CITYMANAGER- HUMANRESOURCES 897,607 897,607 392,789 (504,818) 43.8% 21 CITY MANAGER- INFORMATION TECHNOLOGY 2,737,958 2,737,958 1,311,524 (1,426,434) 47.9% 22 CITYCLERK - ADMINISTRATION 443,249 443,249 203,307 (239,942) 45.9% 23 CITY CLERK - ELECTIONS 282,800 282,800 130,786 (152,014) 46.2% 24 FINANCE - ADMINISTRATION 2,059,020 2,059,020 925,286 (1,133,734) 44.9% 25 GENERAL GOVERNMENT TOTAL 9,049,961 9,049,961 4,157,398 (4,892,563) 45.9% DII=I`NT SERVICES . 26 DEV SVC-DIRECTOR 560,027 560,027 160,510 (399,517) 28.7% 27 DEVSVC- PLAN- ADMINSVCS 444,406 - 444,406 221,432 (222,974) 49.8% 28 DEVSVC- PLAN -LAND DEVELOPMENT 2,347,380 62,483 2,409,863 1,203,617 (1,206,246) 49.9% 29 DEVSVC- PLAN - REGULATORY PERMIT 144,064 - 144,064 68,355 (75,709) 47.4% 30 DEV SVC- PLAN - APPLICANT DEPOSIT 4,000 - 4,000 - (4,000) 0.0% 31 DEVSVC- PLAN- ADVPLANNING -HSG 677,193 22,252 699,445 292,956 (406,489) 41.9% 32 DEVSVC- PLAN - BUILDING & CODE 2,296,613 - 2,296,613 1,160,493 (1,136,120) 50.5% 33 DEV SVC- PLAN - PARKING CITATION 113,500 - 113,500 13,615 (99,885) 12.0% 34 DVCSVC -ENG -CITY ENGINEER 1,231,819 5,000 1,236,819 555,442 (681,377) 44.9% 35 DEVSVC - ENG- TRAFFIC ENGINEERNG 606,530 37,355 643,885 291,333 (352,552) 45.2% 36 DEVSVC -ENG- INSPECTIONS 1,282,418 - 1,282,418 418,636 (863,782) 32.6% 37 DEVELOPMENT SERVICES TOTAL 9,707,950 127,090 9,835,040 4,386,391 (5,448,649) 44.6% 2021 -03 -24 Item #08G Page 22 of 34 ATTACHMENT 5 Schedule C: General Fund Revenue, Expenditures and Transfers Detail NON - DEPARTMENTAL FY 2020 -21 FY 2020 -21 FY 2020 -21 FY 2020 -21 FY 2020 -21 FY 2020 -21 70 NON DEPT - CENTRAL PURCHASES Adopted Budget Amended Actual Budget Budget 71 NON DEPT - SHARED EXPENSES Budget Amendment Budget Amounts $ Variance % 72 NON - DEPARTMENTAL TOTAL 6/24/20 160,645 4,578,539 3,917,129 Over /(Under) YTD 73 EXPENDITURES TOTAL 71,186,744 357,705 71,544,449 33,078,912 YTD 46.2% PUBLIC SAFETY 6,437,732 (351,900) 6,085,832 (3,498,195) (9,584,027) A 38 PUBLIC SAFETY -LAW ENFORCEMENT 16,774,200 16,774,200 5,370,075 (11,404,125) 32.0% 39 PUBLIC SAFETY - FIRE ADMIN 593,323 (4,634,105) 593,323 295,038 (298,285) 49.7% 40 PUBLIC SAFETY -FIRE OPERATIONS 14,177,036 (5,066,726) 14,177,036 8,410,040 (5,766,996) 59.3% 41 PUBLIC SAFETY -LOSS PREVENTION 708,138 (9,700,831) 708,138 269,939 (438,199) 38.1% 42 PUBLIC SAFETY - DISASTER PREP 189,722 - 189,722 139,921 (49,801) 73.8% 43 PUBLIC SAFETY- MARINE SAFETY 1,364,226 5,805 1,370,031 742,167 (627,864) 54.2% 44 PUBLIC SAFETY - JRLIFEGUARDS 256,664 - 256,664 66,422 (190,242) 25.9% 45 PUBLIC SAFETY TOTAL 34,063,309 5,805 34,069,114 15,293,602 (18,775,512) 44.9% PUBLIC WORKS . 46 PUBLICWORKS - ADMINISTRATION 509,743 - 509,743 226,157 (283,586) 44.4% 47 PUBLIC WORKS- ENVIRONMENTAL 2,100 2,100 - (2,100) 0.0% 48 PUBLICWORKS - STREETMAINT 3,087,646 3,087,646 1,066,044 (2,021,602) 34.5% 49 PUBLIC WORKS -FAC MAINT CVC CTR 407,833 407,833 213,789 (194,044) 52.4% 50 PUBLIC WORKS -FAC MAINT FIRE ST 293,426 293,426 156,172 (137,254) 53.2% 51 PUBLIC WORKS -FAC MAINT PW YRD 177,287 177,287 66,675 (110,612) 37.6% 52 PUBLIC WORKS -FAC MAINT LIBRARY 325,812 325,812 120,256 (205,556) 36.9% 53 PUBLIC WORKS -COMM CTR & PARKS 382,194 382,194 195,111 (187,083) 51.1% 54 PUBLIC WORKS -STORM WATER MAINT 663,009 663,009 291,907 (371,102) 44.0% 55 PUBLIC WORKS -STORM WATER FLOOD 93,756 93,756 37,277 (56,479) 39.8% 56 PUBLIC WORKS - STORMWATER FROG 797,191 797,191 299,757 (497,434) 37.6% 57 PUBLIC WORKS TOTAL 6,739,997 6,739,997 2,673,145 (4,066,852) 39.7% PARKS, RECREATION & CULTURAL ARTS 1 58 PARKSREC - ADMINISTRATION 1,263,461 1,263,461 521,632 (741,829) 41.3% 59 PARKS REC - PARK MAINTENANCE 2,545,596 - 2,545,596 1,021,798 (1,523,798) 40.1% 60 PARKS REC - BEACH MAINTENANCE 581,935 69,022 650,957 275,771 (375,186) 42.4% 61 PARKSREC - TRAIL MAINTENANCE 220,192 - 220,192 70,108 (150,084) 31.8% 62 PARKS REC- RECREATION PROGRAMS 452,985 - 452,985 75,914 (377,071) 16.8% 63 PARKS REC - COMM CENTER OPER 818,066 818,066 231,861 (586,205) 28.3% 64 PARKS REC - COMM CENTER PROGRAMS 269,297 269,297 71,154 (198,143) 26.4% 65 PARKS REC - COMM CENTER RENTALS 100,419 100,419 43,752 (56,667) 43.6% 66 PARKSREC - SENIOR CENTER 210,012 210,012 64,506 (145,506) 30.7% 67 PARKS REC - REC FACILITY PROGRAMS 512,056 512,056 178,224 (333,832) 34.8% 68 PARKS REC - CU LTURAL ARTS 233,614 (4,857) 228,757 96,524 (132,233) 42.2% 69 PARKS, REC & CULTURAL ARTS TOTAL 7,207,633 64,165 7,271,798 2,651,246 (4,620,552) 36.5% NON - DEPARTMENTAL E 70 NON DEPT - CENTRAL PURCHASES 95,298 - 95,298 18,155 (77,143) 19.1% 71 NON DEPT - SHARED EXPENSES 4,322,596 160,645 4,483,241 3,898,974 (584,267) 87.0% 72 NON - DEPARTMENTAL TOTAL 4,417,894 160,645 4,578,539 3,917,129 (661,410) 85.6% 73 EXPENDITURES TOTAL 71,186,744 357,705 71,544,449 33,078,912 (38,465,537) 46.2% 74 EXCESS OF REVENUE OVER EXPENDITURES 6,437,732 (351,900) 6,085,832 (3,498,195) (9,584,027) -57.5% TRANSFERS 75 TRANSFERS IN 7,281,803 (4,634,105) 2,647,698 5,118,517 2,470,819 193.3% 76 TRANSFERS OUT (15,109,153) (5,066,726) (20,175,879) (17,456,538) 2,719,341 86.5% 77 TRANSFER TOTAL (7,827,350) (9,700,831) (17,528,181) (12,338,021) 5,190,159 70.4% 78 NET INCREASE (DECREASE) TO FUND BALANCE $ (1,389,618) $ (10,052,731) $ (11,442,349) $ (15,836,216) $ (4,393,867) 138.4% 2021 -03 -24 Item #08G Page 23 of 34 FY 2020 -21 YTD Capital Improvement Project Status Report - Mid -Year ATTACHMENT 6 2021 -03 -24 Item #08G Page 24 of 34 Anticipated Project to Date Fiscal Year to Remaining Completion WPICIP Project to Date Budget Expenditures Date Transfers or Balance as of Date Project Title No. Responsible Department as of 1213112020 as of 12131/2020 Returns (Out)/In 1213112020 (Month -Year) Status DRAINAGE PROJECTS 1 Storm Drain Repair CD05E DEVELOPMENT SERV- ENS 3,136,001 (2,510,634) - 625,367 Ongoing Ongoing Master Project. 2 Manchester Ave.@ Mira Costa Drainage CD07C DEVELOPMENT SERV - ENS 56,902 - 56,902 N/A Belmont Contribution. Improvements 3 5 Yr. Habitat - Biological & Monitoring CD17B DEVELOPMENT SERV- ENS 174,474 (108,954) - 65,520 8/1/2021 The 5year maintenance and monitoring ofthe El Camino Real Channel Storm Drain began in June 2016. The 4th Annual Report was submitted this Fall, next year will be the final year of monitoring and reporting. 4 Watershed LID Retrofit CD19A SDWD 185,780 (20,135) (165,645) - N/A Funding transferred to Leucadia Streetscape. Project closed with 1 st quarter. Cateciont Total 3,553,156 2 639 723 (165,645) 747,789 WASTEWATER PROJECTS - CARDIFF SANITARY DIVISION (CSD) 5 CSD Collection System Rehab CC04E CSD- ENS 3,816,691 (1,485,204) - 2,331,487 3/1/2021 Ongoing Master Project. 6 Olivenhain Trunk Improvements CC04J CSD - ENS 12,316,982 (3,219,967) - 9,097,015 7/1/2021 Project is split into 3 phases. Phase 1 is ready to go for construction. Phases 2 and 3 are in right ofway acquisition. 7 Lone Jack & Somerset Main Replacement CC07B CSD - ENS 0 - - 7/1/2021 Included in the Olivenhain Trunk Sewer Project. See status above. 8 Sewer Master Plan Update CC16B CSD - PW 133,234 (54,367) - 78,867 6/30/2021 Master Plan and Rate Study in progress. Anticipate completion Spring 2021. 9 SEJPA Plant Improvements CC20A CSD - PW 752,041 (419,391) (332,650) - Closed Annual contribution to SEJPA capital improvement program. Includes remaining FY19 balance. 10 SEJPA Plant Improvements CC21A CSD - PW 425,000 - 332,650 757,650 Ongoing Annual contribution to SEJPA capital improvement program. Includes remaining FY20 balance. 11 Cardiff Pump Station / SEJPA Force Main CC20B CSD - PW 420,000 (250,000) - 170,000 6/30/2021 Part of SEJPA capital improvement program. Category Total 17,863,948 (5,428,929) 12,435,019 WASTEWATER PROJECTS - ENCINITAS SANITARY DIVISION (ESD) 12 Batiquitos 2004 Pump Station CE04A ESD - PW 2,910,620 (2,729,062) - 181,558 Ongoing Annual pass - through contribution to Leucadia Water District for capital Improvements improvements. 13 Collection System Rehabilitation CE04H ESD- ENS 7,137,685 (1,076,628) 6,061,057 Mar 21 Ongoing Master Project. 14 Master Plan Update CE16A ESD - PW 133,234 (54,367) 78,867 6/30/2021 Master Plan and Rate Study in progress. Anticipate completion Spring 2021. 15 Poinsettia Station Gravity Pipeline CE17C ESD - PW 246,413 (245,574) - 839 6/302021 ESD share of Leucadia Wastewater project - Poinsettia Station Gravity Pipeline. (formerly Lanikai Gravity Sewer Line) Anticipate completion Spring 2020. Final billings anticipated Spring 2021. 16 Encina Plant Improvements CE20B ESD- PW 1,843,371 (976,758) (866,614) - Closed Annual contribution to EWA capital improvement program. Includes remaining FY19 balance. 17 Encina Plant Improvements CE21 B ESD - PW 882,336 (397,439) 866,614 1,351,511 Ongoing Annual contribution to EWA capital improvement program. Includes remaining FY20 balan Category Total 13,153,659 (5,479,828) 0 7,673,832 2021 -03 -24 Item #08G Page 24 of 34 FY 2020 -21 YTD Capital Improvement Project Status Report - Mid -Year ATTACHMENT 6 Anticipated Project to Date Fiscal Year to Remaining Completion WPICIP Project to Date Budget Expenditures Date Transfers or Balance as of Date Project Title No. Responsible Department as of 1213112020 as of 12131/2020 Returns (Out)/In 1213112020 (Month -Year) Status PARK & BEACH PROJECTS 18 Recreation Trails Development Fund CPOOF PARKS, REC AND CULTURAL 2,014,413 (742,678) - 1,271,735 Trail 95- 9/5/21 The Trails Master Plan includes 80 miles oftrails with 40.5 miles currently developed. ARTS/DEV SERV ENG Trail 82- Funding was approved for the following trails during the FY 2017 -18 six year CIP 112722 budget process. Adams Run - Ongoing Trail 95 El Camino Del Norte Connection: Lucylle Ln. to County of San Diego. This trail project is being reviewed to reduce costs and complete a flood plain analysis. The project is expected to go out to bid Spring of 2021 and construction in the Summer 2021. Trail 82, Rancho Santa Fe Road: Encinitas Blvd. to El Camino Del Norte Staff is coordinating with SDG &E, AT &T and OMWD on utility relocations based on updated Trail 82 plans. Staff is preparing exhibits in preparation for outreach to the property owner at the south end ofthe project to secure an easement. Final Design is expected by Summer 2021. Adams Run Trail: End of Adams Run Trail to Rancho Summit Drive Trail in Olivenhain. This trail will require a Mitigated Negative Declaration. Staff is working with the U.S. Fish and Wildlife Service (USFWS) regarding habitat impacts, and will involve purchase of Mitigation Bank Credits. Construction estimate is subject tc USFWS response and approval. Staff is reviewing alignment analysis for submittal to USFWS. Staff has determined there is no realignment alternative and funds are to be used towards the Trail 95 project. The Trail 79: Manchester Avenue Connection, Engineering estimates working with a consultant on design in FY 202324. 19 Park Improvement Projects CP04G PARKS, REC AND CULTURAL 2,507,987 (2,207,269) - 300,718 Ongoing The Parks, Recreation and Cultural Arts Department identifies improvement projects ARTS for park and recreational facilities on an annual basis, with a majority ofthe funding from revenue from cell tower lease agreements. Projects may include, but are not limited to, the replacement ofvarious park/beachftrail amenities and rehabilitation of existing facilities/amenities. The playground replacement project at Moonlight State Beach started in spring 2020 and was completed in September 2020. Notice of Completion was taken to Council on September 9, 2020. The next playground scheduled for replacement is at Scott Valley Park. 20 Habitat/Open Space Acquisition CP05A PARKS, REC AND CULTURAL 132,124 (6,932) - 125,193 Ongoing This project involves the acquisition and preservation ofhabitat/open space parcels ARTS from willing sellers in support ofthe approved SANDAG Multiple Habitat Conservation Program (MHCP), Storm Water/ Watershed Management Program and habitat preservation and open space goals. The City will utilize local funds to leverage federal and state grants and/or any other opportunities that may arise. The City seeks to establish a balance between new development and the maintenance and preservation ofthese valuable environmentally sensitive habitat and open space resources. This project moved to Parks, Recreation and Cultural Arts as of July 1, 2019. 21 Olympus Park (formerly Standard Pacific CP14A DEVELOPMENT SERV - ENG 5,844,858 (3,413,705) (205,000) 2,226,153 Spring 2021 Construction is approximately 90h complete with the park opening anticipated in Park Site) Spring 2021. 22 Beacon's Beach Access - Design CP14B DEVELOPMENT SERV - ENG 850,000 (556,518) - 293,482 TBD Funding for this project to be considered in future budget years. 23 Cardiff Beach Living Shoreline Project CP16A CITY MANAGER 3,673,700 (3,521,173) - 152,527 6/12022 The Coastal Zone Management staff And Engineering Division are working together (Dune Restoration) to study and fa the drainage problems in the next year. The Living Shoreline Project will be studied and monitored for the next five years (2019— 2024). The project will need to remain open throughout this period. Artificial Turf Project completed in 2016. Additional funds for lighting design through 24 Leo Mullen Artificial Turf CP16B DEVELOPMENT SERV - ENG 1,087,600 (1,087,526) - 74 Completed 2020. Project closed at 1 st quarter. Funding was reallocated to other priority CIP& Project closed at l st quarter. 25 Beacon Beach Bluff Improvement Project P19A DEVELOPMENT SERV - ENG 0 Category Total 16,110,682 (11,535,801) (205,000) 4,369,882 2021 -03 -24 Item #08G Page 25 of 34 FY 2020 -21 YTD Capital Improvement Project Status Report - Mid -Year ATTACHMENT 6 2021 -03 -24 Item #08G Page 26 of 34 Anticipated Project to Date Fiscal Year to Remaining Completion WPICIP Project to Date Budget Expenditures Date Transfers or Balance as of Date Project Title No. Responsible Department as of 1213112020 as of 12131/2020 Returns (Out)/in 1213112020 (Month -Year) Status MOBILITY PROJECTS 26 Safe Rte. to Schools Program (City) CS01E DEVELOPMENT SERV - ENG 1,813,557 (1,366,763) - 446,793 Ongoing Master Program - ongoing. 27 Traffic Safety and Calming CS02F DEVELOPMENT SERV - ENG 616,165 (493,083) 123,082 Ongoing Master Program - ongoing. 28 Traffic Signal Modifications CS02G DEVELOPMENT SERV - ENG 1,270,988 (637,036) - 633,952 Ongoing Master Program - ongoing. 29 North Coast Hwy 101 Streetscape CSO4D DEVELOPMENT SERV - ENG 15,513,635 (5,570,874) 165,645 10,108,405 Winter 2022 Construction of Phase 1 has begun and is expected to be completed in Summer 2022. Staff is reviewing options for Phase 2. 30 Santa Fe Dr Improvements CS07B DEVELOPMENT SERV - ENG 2,502,451 (2,041,512) - 460,939 Completed Phase I(North side and undergrounding ) is complete. Remaining unimproved segments are now included in the Santa Fe Dr Corridor Improvements Project (CS19E). Project closed at 1st quarter. 31 Devonshire Dr Traffic Calming CS10G DEVELOPMENT SERV - ENG 31,565 (31,565) - - Completed Council authorized the balance to be re- appropriated to other Tier 1 priority projects. Project closed at 1st quarter. 32 La Costa Avenue Improvements CS11C DEVELOPMENT SERV - ENG 1,475,000 (155,044) - 1,319,956 TBD La Costa Avenue at North Coast Highway 101 was improved as a signalized intersection (coordinated with Encinitas Beach Resort Improvements). Other improvements include a traffic signal at La Costa and Vulcan as well as other pedestrian improvements. 33 Encinitas Community Park (ECP) CS12E DEVELOPMENT SERV- ENG 38,000 - - 38,000 TBD City's financial contribution for traffic impacts. Mitigation /Santa Fe @ Scripps 34 ECP Offsite Improvements CS13C DEVELOPMENT SERV - ENG 750,000 (563,876) - 186,124 TBD Master Project for future traffic mitigation costs. 35 ADA Curb Ramp Project CS16C DEVELOPMENT SERV - ENG 211,074 (40,106) - 170,968 Ongoing Master Project. 36 Verdi Rail Crossing (Formerly CS16E DEVELOPMENT SERV- ENG 1,896,274 (1,776,491) (99,409) 20,374 8/26/2021 Previously titled "Montgomery Ave At -Grade Pedestrian Rail Crossing ". Final plans Montgomery At -Grade Pedestrian expected in early 2021. Construction timing is dependent upon funding availability. Crossing) Council authorized funds to be re- appropriated to other Tier 1 priority projects. 37 El Portal Pedestrian /Bike Underpass CS16F DEVELOPMENT SERV- ENG 9,004,456 (8,472,377) 580,000 1,112,079 9/1/2022 Construction is underway and Will be completed in Fall 2022. Project 38 B Street Sidewalk Project CS18G DEVELOPMENT SERV - ENG 853,099 (710,336) - 142,763 10/1/2020 Construction is complete. The NOC went to Council in October. 39 FY 2018 -19 Annual Street Overlay CS19A DEVELOPMENT SERV - ENG 2,772,975 (2,484,768) (29,332) 258,876 Completed Project split into two contracts- seals and overlay. Both contracts are complete and NOCs have been filed. Project can be closed after Warranty Period expires June 2021 40 Morning Sun Drive Sidewalk CS19B DEVELOPMENT SERV - ENG 2,400,000 (1,572,182) 827,818 2/1/2021 Construction expected to be completed in March 2021. 41 Encinitas Blvd. Guardrail CS19D DEVELOPMENT SERV - ENG 161,391 (124,530) 36,861 Completed Project can be closed. Project Completion Form was submitted. Design contract was awarded in Spring 2020 and construction is expected to start in 42 Santa Fe Dr Corridor Improvements CS19E DEVELOPMENT SERV - ENG 3,118,171 (329,907) - 2,788,264 Summer 2022 2021, pending funding. 43 N Hwy 101 NCTD Temp Parking CS19F PUBLIC WORKS 382,000 (376,674) - 5,326 6/1/2020 Phase 1 completed Spring 2020. Improvements 44 FY2019 -20 Annual Overlay CS20A DEVELOPMENT SERV -ENG 3,000,000 (366,989) - 2,633,011 Spring 2021 Construction contract awarded October 2020. Construction in progress and is expected to be completed in late Spring 2021. (896) - 2,983,846 Summer 2021 45 FY2020 -21 Annual Overlay CS21A DEVELOPMENT SERV - ENG 2,984,742 Council agenda item to reject all bids and re- advertise scheduled for January 2021. Construction award expected early March 2021. 46 N. Vulcan Ave. Temp Parking Phase 11 CS21 B DEVELOPMENT SERV - ENG 630,128 (3,879) - 626,249 Spring 2021 Construction contract awarded September 2020. Construction is underway and is expected to be completed in Spring 2021. Category Total 51,425,672 27,118,890 616,904 24,923,686 2021 -03 -24 Item #08G Page 26 of 34 FY 2020 -21 YTD Capital Improvement Project Status Report - Mid -Year ATTACHMENT 6 2021 -03 -24 Item #08G Page 27 of 34 Anticipated Project to Date Fiscal Year to Remaining Completion WPICIP Project to Date Budget Expenditures Date Transfers or Balance as of Date Project Title No. Responsible Department as of 1213112020 as of 12131/2020 Returns (Out)/In 1213112020 (Month -Year) Status STORM RELATED PROJECTS 47 Emergency Repair Project- Highway 101 CX11 F DEVELOPMENT SERV- ENG 872,746 (861,697) 11,049 Completed Project is complete. Final reimbursement has been received. Project closed at 1st South quarter. 48 Emergency Repair Project - Hwy 101 CX16F DEVELOPMENT SERV -ENG 112,512 (25,557) 86,955 7/1/2021 This is the five year monitoring associated with Project CX11 F(EmergencyRepair - Monitoring Highway 101 South). The five year monitoring will be completed in 2021. 49 Emergency Repair Project- Beacon's CX20B PARK & REC 28,380 (25,800) 2,580 Completed Emergency repairs were completed in June 2020. Project closed at 1st quarter. Beach Retaining Wall Category Total 1,013,638 913,054 100,584 CAPITAL PROJECTS FUND (402) 50 Leucadia Flooding Issues CD17A DEVELOPMENT SERV - ENG 480,963 (480,103) - 860 TBD Project to install sumps and East Jason Street culvert. Twelve sump catch basins have been completed. Jason Street culvert is at 100 % design. Additional funding is required for construction. 51 Cottonwood Creek Basin Maintenance CD20A PUBLIC WORKS 200,000 (20,853) 179,147 6/30/2021 Consuftant hired for design and construction management. 52 ELLD -Zone H Lot 15 Recycled Water CP17A PARKS, REC AND CULTURAL 30,000 (8,859) 21,141 Complete This is a joint project between the City of Encinitas, San Dieguito Water District, and Conversion & Booster Pump Installation ARTS San Elijo JPA. The work is complete and the project final billing by SEJPA was received in October 2020. The project will be closed at Mid-Year. 53 Public Art Pedestals CP20A PARKS, REC AND CULTURAL 33,750 (859) 32,891 Mar -21 City Council awarded the contract on September 23, 2020. Construction ofthe five ARTS pedestals is scheduled to begin in January 2021, and is anticipated to be complete in the spring of 2021. 54 Senior Center Courtyard Improvements CP21A PARKS, REC AND CULTURAL 130,400 (72,355) 58,045 Mar -21 Project involves demolition and debris removal, courtyard construction at the ARTS Encinitas Senior Center identified in the Bid Set supplied by RRM Design, the purchase and installation of outdoor fitness equipment, and the purchase and assembly of patio furniture. 55 Birmingham Drive - Complete Streets CS17B DEVELOPMENT SERV - ENG 1,005,413 (843,822) - 161,591 TBD Design in progress. Easement /ROW acquisition and permit review in progress. SDG &E Undergrounding design completion delayed from November 2019 to Fall 2020. Undergrounding is not currently funded. Council authorized funds be reappropriated to other Tier 1 priority projects. 56 Safe Routes to School Cardiff School CS17C DEVELOPMENT SERV - ENG 353,422 (342,408) - 11,014 Completed The MacKinnon Avenue and Montgomery Avenue sidewalks were completed in District 2018. In June 2020, the City Council authorized the majority ofthe balance to be re- appropriated to other Tier 1 priority projects. Project closed at 1st quarter. 57 Hwy101 Pedestrian Crosvng(Diana St) CS17E DEVELOPMENT SERV -ENG 323,000 (7,250) - 315,750 Summer 2021 The crossing will be completed simultaneously with Leucadia Streetscape - Phase 1. Anticipate construction in Spring or Summer 2021. 58 Street Light & Traffic Signal Replacements CS17G DEVELOPMENT SERV - ENG 340,000 (237,205) - 102,795 Ongoing Master program to replace street lights and traffic signals that are knocked down. 59 Street Light Conversion Project CS17H DEVELOPMENT SERV - ENG 760,500 (39,597) 720,903 12/31/2021 Design is anticipated to be completed by the end of January. 60 Leucadia Blvd Roundabout at Hygeia CS18B DEVELOPMENT SERV - ENG 3,746,234 (468,042) (375,000) 2,903,192 Jul -21 Project 100% design completed May 2020. Utility relocations will be needed to address elevation changes in the road profile. Additional funding will be required for construction. 61 Springwood Sidewalks CS18C DEVELOPMENT SERV - ENG 777,158 (773,365) - 3,794 Completed Construction completed in August 2018. Notice of Completion (NOC) was approved by Council on October 24, 2018. Project Completion Form submitted on 2 -18 -2020. Project closure postponed due to additional repair work. Project closed at 1 st quarter. Master project for general striping improvements. 62 Installation oflnnovative Bike Lane CS18D DEVELOPMENT SERV -ENG 175,000 (98,203) - 76,797 Ongoing Treatment 63 General Mobility Improvements CS18E DEVELOPMENT SERV- ENG 1,361,109 (662,648) - 698,461 Ongoing Master Project for general mobility improvements. Council authorized funds be reappropriated to other Tier 1 priority projects. Olivenhain Municipal Water District incorporated the City's striping design into their 64 El Camino Mobility Striping Improvements CS20B DEVELOPMENT SERV - ENG 486,722 (471,840) - 14,882 12/31/2020 plans which are currently in construction. Striping will occur in Nov /Dec 2020. 65 Balour Dr. Corridor Improvements CS20C DEVELOPMENT SERV - ENG 350,000 (36,208) - 313,792 TBD The striping and active transportation enhancements were completed in Oct 2019 and the traffic signal at Balour and Santa Fe will be coordinated with the Santa Fe Corridor Projects. Council authorized funds be reappropriated to other Tier 1 priority projects. 66 Mackinnon ADA Sidewalk Project CS20D DEVELOPMENT SERV - ENG 550,000 57,213 492,787 Fall 2021 Staffrecommends all bids to be rejected and project put out to bid again. 2021 -03 -24 Item #08G Page 27 of 34 FY 2020 -21 YTD Capital Improvement Project Status Report - Mid -Year ATTACHMENT 6 Anticipated Project to Date Fiscal Year to Remaining Completion WPICIP Project to Date Budget Expenditures Date Transfers or Balance as of Date Project Title No. Responsible Department as of 1213112020 as of 12131/2020 Returns (Out)/In 1213112020 (Month -Year) Status CAPITAL PROJECTS FUND (402) Continued 67 S. Coast Hwy 101 Safety & Mobility CS20E DEVELOPMENT SERV - ENG 931,292 (958,208) 29,332 2,417 10/14/2020 Construction was completed on 9 /4/ 2020. The NOC went to Council in October 2020. The funds for the Santa Fe Drive SDA Frontage Improvements were transferred to 68 Santa Fe Drive SDA Frontage Improve CS20F DEVELOPMENT SERV - ENG 891,640 - (891,640) - N/A the Santa Fe Drive Corridor Improvement Project (CS1 BE) in 2020. The project closure form was submitted 9/3/2020. 69 El Camino Real -Z Crossing CS20G DEVELOPMENT SERV - ENG 517,600 - - 517,600 TBD Design plans complete. Project will be constructed after OMWD Pipeline Project is complete. The crossing will be completed simultaneously with Leucadia Streetscape - Phase 1. 70 N. Coast Hwy 101 Pedestrian Beacon CS20H DEVELOPMENT SERV - ENG 490,100 (250) - 489,850 Summer 2021 Anticipate construction in Spring to Summer 2021. 71 Climate Action Plan - Mitigation Measures WC17A CITY MANAGER - 350,360 (175,212) - 175,148 Ongoing CAP update adopted by Council on 11/18/2020. CAP Update revised some ENVIRONMENTAL SERVICES es that require building ordinances. Draft ordinances being prepared and public input process developed. CivicSpark Fellow prepared annual report and public outreach. Location selection, purchase and installation of bike racks in process 72 Vulcan &San Elijo Active Transportation WC17B DEVELOPMENT SERV- ENG 100,000 (10,279) - 89,721 On hold Study on hold. Improvement Study 73 Specific Plan Amendment - Leo Mullen WC17C DEVELOPMENT SERVICES- - - - - TBD Planning requested a baseline assessment ofthe temporary lighting, which is Sports Park Lighting(ERSP) PLANNING expected from the consultant. An environmental determination can then be made to move forward with the SPA. Project funding was re- appropriated to the Tier 1 priority projects (including Leucadia Streetscape) in June 2020. The Parks, Recreation and Cultural Arts department would like to keep this project open. 74 800 MHz Radio Upgrades WC18A FIRE 435,793 (193,090) - 242,703 FY 2021 -22 Three years of radio purchase completed and grant reimbursements received. In process of purchasing radios scheduled in the fourth year 75 Assessment of Fair Housing WC18B DEVELOPMENT SERVICES- 50,000 (4,688) - 45,312 Completed Program participants including Housing Authorities and recipients of Community PLANNING Development Block Grant program funds are required to take actions to affirmatively further fair housing choice. The City (along with all San Diego County jurisdictions) updated the (San Diego Regional) Analysis of Impediments. The work commenced in August 2019 and was completed June 2020. The Analysis of Impediments was adopted by the City Council in June 2020. Project closed at 1 st quarter. 76 Affordable Housing Acquisition WC18C DEVELOPMENT SERVICES- 1,435,476 - - 1,435,476 Ongoing On March 22, 2017, the Encinitas Housing Authority Board directed staffto develop PLANNING a strategy for acquisition of units using the City's in -lieu fees (Affordable Housing Fund). Part ofthis strategy includes appropriating the available fund balance in the In Lieu Fees fund for the purpose of purchasing affordable housing within the City of Encinitas, when it becomes available and it is the City's desire to purchase. This effort has since been expanded and extended to include a strategy for use of City Affordable Housing funds. This strategy will prioritize the use of City funds in achieving the City's housing goals and needs, including new construction, acquisition and rehabilitation. 77 Pacific Pines Maintenance Schedule WC18D DEVELOPMENT SERVICES- 84,110 (41,064) - 43,046 Ongoing In 2003, the Encinitas Housing Authority acquired 16 condo units at Pacific Pines to PLANNING preserve affordable housing for low- income households. Since 2003, maintenance has been completed on an as- needed basis. In 2016, a replacement study was done to anticipate major needs over 20 years. Reserve funds are budgeted according to the study, in order to implement maintenance. Many units have been updated with new carpet, painting, and appliances. Staff is in regular communication with property management regarding use ofthe replacement funds. 2021 -03 -24 Item #08G Page 28 of 34 FY 2020 -21 YTD Capital Improvement Project Status Report - Mid -Year ATTACHMENT 6 2021 -03 -24 Item #08G Page 29 of 34 Anticipated Project to Date Fiscal Year to Remaining Completion WPICIP Project to Date Budget Expenditures Date Transfers or Balance as of Date Project Title No. Responsible Department as of 1213112020 as of 12131/2020 Returns (Out)/In 1213112020 (Month -Year) Status CAPITAL PROJECTS FUND (402) Continued 78 Tech Infrastructure Replacement WC18E INFORMATION TECHNOLOGY 1,625,493 (858,379) - 767,114 Ongoing This project includes replacement ofend of life hardware including servers and networking equipment; implementation of infrastructure management tools to enhance business process automation; digital infrastructure security; disaster recovery; and certain software enhancements and implementations. Current status: Implemented telecommuting infrastructure for all supported agencies; Completed migration of Disaster Recovery to a location that is more than 50 miles from City Hall; Implemented enhanced security for SDWD per DHS recommendations; In Process: VOIP phone system replacement project; Moonlight Beach Safety Center enhancements including cameras; and a citywide printer replacement project. 79 ADA/Section 504 Update of Self WC18F CITY MANAGER - RISK 75,000 - - 75,000 Ayr -21 Update of City's Self- Evaluation and Transition plan as mandated by Federal Evaluation MANAGEMENT regulations. 80 Broadband Master Planning WC20A INFORMATION TECHNOLOGY - - - - TBD Funding originally intended for a city-wide EV charging station study. Staff is evaluating the need for a study at this time and Will return to Council with options including opportunities for installation. Council authored funds be reappropriated to other Tier 1 priority projects. 81 Electric Vehicle Charging Station WC20B CITY MANAGER - 50,000 - 50,000 TBD EV Charging Station Master Plan to be developed in 2021. The Master Plan will ENVIRONMENTAL SERVICES ssist in building an efficient network of EV charging locations and improve opportunities for securing grants. 82 Vulcan Ave. Traffic Calming WC20C DEVELOPMENT SERV - ENG 100,000 - 100,000 TBD Evaluation and design in process for restriping Vulcan from Encinitas Blvd. to La Costa Ave. 83 Local Roadway Safety Plan WC20E DEVELOPMENT SE RV -ENG 80,000 - 80,000 Feb -22 Th e contract for the study was approved by council in February 2021 and will take approximately one year to complete. 84 Storm Capture and Reuse Study WD17A DEVELOPMENT SERV - ENG 100,000 (55,554) - 44,446 Completed Dokken prepared a Preliminary Engineering Report studying storm water capture at Leucadia Roadside Park. The task is complete. Flooding here was also evaluated as part ofthe Leucadia Watershed study and a solution may be incorporated into the Leucadia Streetscape project. Category Total 18,420,535 6,917,553 1,237,308 10,265,674 FACILITY MAINTENANCE PROJECTS FUND (403) 85 Civic Center Improvements CF16A PUBLICWORKS 2,024,077 (647,081) - 1,376,996 Ongoing Architectural firm completing plans for Phase 2. Phase 2 to include exterior work (painting, courtyard rehab, and monument sign replacement) and is anticipated to begin Spring 2021. 86 Fire Stations Improvements CF16B PUBLIC WORKS 581,577 (274,251) 307,326 Ongoing Annual improvements project. 87 Public Works Facility Improvements CF16D PUBLIC WORKS 825,851 (489,987) (60,000) 275,864 Ongoing Annual improvements project. Exterior painting anticipated to be completed in FY21. 88 ADA Facilities Compliance CF16E PUBLIC WORKS/RISK 100,000 - - 100,000 Ongoing Reserve funding for emergency ADA projects that are not in the City's current ADA Transition Plan. Anticipate using some ofthe funds in FY 2020-21 for a consultant to ssist with a public outreach in preparation for the update of the Self- Evaluation and Transition plans. 89 Library Improvements CF16F PUBLIC WORKS 371,000 (235,972) - 135,028 Ongoing Annual improvements project. 90 ADA Parking Lot Upgrades CF18A PARKS, REC AND CULTURAL 435,000 (291,171) - 143,829 Ongoing On September 11, 2013, the City adopted Resolution 2013 -41, the Transition and ARTS Self Evaluation Plans Under the Americans with Disabilities Act (ADA) and Section 504 ofthe Rehabilitation Act of 1973, and directed staffto complete the funded CIP projects as previously approved by the City Council at the June 12, 2013 meeting. Rem #20 ofthe Transition Plan identifies several City parking lots in need of upgrades for compliance. Construction began in October and was completed in December 2019. A CASP report was completed for Glen Park and a cost estimate for upgrades should be completed by Spring 2021. 91 Community Center Improvements CF18B PUBLIC WORKS/PARKS, REC 551,533 (49,384) 502,149 Ongoing Lighting project combined with annual general improvements. City Council awarded AND CULTURAL ARTS the contract on October 28, 2020. The lighting project is anticipated to be completed in fourth quarter of FY 2020 -21. 92 Lifeguard Facility Improvements CF20A PUBLIC WORKS 185,000 (12,200) - 172,800 Ongoing Annual improvements project. Improvements anticipated to begin FY 2021. 93 Fire Station #1 Water Remediation CF20B PUBLIC WORKS 555,092 (555,092) - Completed Work completed August 2020. 94 City Hall Renovations - Phase One CF20C PUBLIC WORKS 975,423 (930,062) 60,000 105,361 Jan 21 Phase One completed January 2021. Notice of Completion filedwith County. 95 Pacific View Improvements CF20D PUBLICWORKS 24,566 (10,188) 14,378 Ongoing Security upgrades completed January 2021. Projectwill capture subsequent improvements to the Pacific View School site. Category Total 6,629,119 3 495 388 - 3,133,731 2021 -03 -24 Item #08G Page 29 of 34 FY 2020 -21 YTD Capital Improvement Project Status Report - Mid -Year ATTACHMENT 6 Anticipated Project to Date Fiscal Year to Remaining Completion WPICIP Project to Date Budget Expenditures Date Transfers or Balance as of Date Project Title No. Responsible Department as of 1213112020 as of 12131/2020 Returns (Out)/In 1213112020 (Month -Year) Status CONSULTANT SERVICES & STUDIES (WORK PROJECTS) 96 ACOE Shoreline Protection Study WB06A CITY MANAGER - COASTAL 1,420,951 (1,181,202) - 239,749 Ongoing These are funds set aside for the Coastal Storm Damage Reduction Project, also ZONE known as the Army Corps Project. It is currently in development by the Army Corps of Engineers, in consultation with the City. Additional beach counters to be purchased for a more robust data count. Sand replenishment will continue as sand is available and three opportunities have 97 SCOU P -Sand Compatibility Opportunistic WB08C CITY MANAGER - COASTAL 1,155,962 (741,678) - 414,284 Ongoing Use Program ZONE been identified over the next fiscal year 98 TMDL Compliance Program WB11A PUBLIC WORKS- 856,171 (708,410) - 147,761 Ongoing The Carlsbad Watershed Water Quality Improvement Program (WQIP) was STORMWATER approved by the San Diego Regional Water Quality Control Board in November 2016, and includes obligations to meet compliance standards defined by a Total Maximum Daily Load (TMDL). Ongoing implementation of WQIP strategies to achieve water quality standards at the Cottonwood Creek Outfall at Moonlight Beach Will be ongoing and includes extensive water quality monitoring and annual reporting. 99 Beach Habitat Study WB16A CITY MANAGER - COASTAL 230,000 (73,673) - 156,327 Ongoing These studies were and will be conducted for the Coastal Bluff Vegetation ZONE Management Guide (still in the planning process). Additionally, the Living Shoreline monitoring continues until 2024. The monitoring is specifically paid for through the Beach Habitat Study work program. The project includes the removal ofinvavve plant species, native plant revegetation, 100 Enhancement of Native Habitats in San WB16B PUBLICWORKS- 206,393 (136,779) - 69,614 Jul -21 Elijo Lagoon Ecological Reserve Project STORMWATER and habitat enhancements throughout the San Elijo Lagoon Ecological Reserve. This 5-year project was formally extended for an additional year in 2020, with a new final project completion date of July 15, 2021. 101 Coastal Storm Damage Reduction Project WB16C CITY MANAGER - COASTAL 950,000 (107,700) - 842,300 Ongoing Congress has approved the Water Resource Development Act (WRDA )which ZONE places this project on a federal appropriation list for future funding. The Corps is waiting on federal funds to begin the Design Agreement and Pre - Construction and Engineering and Design (PED) phase. This is a 50 year project. 102 Facade Improvement Program WC97F CITY MANAGER 266,786 (227,785) - 39,000 Completed On June 7, 2017, Council amended the budget$66Kto pay remaining outstanding applications. In June, 2017, The Cardiff strip mall project received $15K grant. In November 2017, Moonlight Marketplace received a $45K grant. Encinitas Village Square had the remaining outstanding application for $39,000, however, they are now in program default. They were finished with the project when Council approved the budget amendment, and had 12 months to process their Facade Grant claim. As of 10/25/18, it has been 16 months. Encinitas Chamber of Commerce was notified verbally ofthe default, but have had no luck in contacting the corporate owners. Note: the Chamber of Commerce was their proponent, but have given up trying to contact the owner. Recommend closing out the program and transferring the funds back to the unallocated balance ofthe General Fund. The burden is on the applicant to comply, not on the City. 103 GIS Basemap Updates and WC01A INFORMATION TECHNOLOGY 799,600 (690,285) - 109,316 Ongoing This project includes GIS basemap data updates and GIS application migrations. Enhancements Previously, an ortho (i.e. aerial photo) project with a regional consortium was to be completed approximately every 2 -3 years, but this acquisition has recently transitioned to a subscription model which will be funded going forward in ITs operating budget. Current status: Outdated GIS web apps have been migrated to a cu rent technology platform and are available internally to staff and externally to the public. Aerial photography has been transitioned to a subscription service. A contract for as- needed GIS services is being reviewed to work on a variety of basemap updates, such as easements and as- builts. Council authorized funds be reappropriated to other Tier 1 priority projects. 104 Open Space Mgmt. Plan WC08K DEVELOPMENT SERVICES- 51,067 (40,992) - 10,076 Ongoing This began as a component ofthe Multiple Habitat Conservation Program(MHCP) PLANNING Subarea Plan. However, due to high costs relative to benefits, the City did not pursue the Open Space Management Plan (OSMP), but instead developed the Encinitas Habitat Stewardship Program. No future funding is requested for the OSMP. Ofthe $10,075 remaining, $576.40 is general fund money. The other $9,499.30 is the remaining balance of a NCCP Planning grant from U.S. Fish and Wildlife Service. 2021 -03 -24 Item #08G Page 30 of 34 FY 2020 -21 YTD Capital Improvement Project Status Report - Mid -Year ATTACHMENT 6 Anticipated Project to Date Fiscal Year to Remaining Completion WPICIP Project to Date Budget Expenditures Date Transfers or Balance as of Date Project Title No. Responsible Department as of 1213112020 as of 12131/2020 Returns (OUt)Iln 1213112020 (Month -Year) Status CONSULTANT SERVICES & STUDIES (WORK PROJECTS) Continued 105 Citywide Flood and Channel Maintenance WC09D TBD 425,000 (177,173) - 247,827 Ongoing City pursuing a citywide programmatic permitting and ongoing maintenance activities Permitting Program of storm water and flood control systems. Identification and validation of city-owned facilities has been completed. Coordination with environmental resource agencies is planned in the next year and will include the Cottonwood Creek and La Costa Basins through separate planning and design projects. Currently, maintenance and anticipated mitigation costs are undefined, and the project remains ongoing. 106 Technology Replacement Project WC10A INFORMATION TECHNOLOGY 2,039,587 (1,905,511) - 134,076 Complete This project replaces end-of life hardware and equipment and funds upgrades to softwaretapplications. Project closed at 1st quarter. 107 Fees and Other Studies WC10B FINANCE 199,060 (152,845) - 46,215 Ongoing As needed for special finance studies. 108 Encinitas Habitat Stewardship Program WC11A PARKS, REC AND CULTURAL 217,941 (126,716) - 91,225 Ongoing An initial assessment report to prioritize properties /projects for cleanup of City owned (Early Mufti- Habitat Conservation Plan ARTS habitat property was presented to Council in September 2015. Council directed Implementation) Environmental Commission (EC) review. EC reviewed report on 1/14/16 and established a subcommittee for further review. The EC Subcommittee presented their recommendations to the EC on 10/13/2016 which were accepted by the EC for final consideration and recommendation to Council. The Assessment Report was nsidered by the City Council on May 8, 2019, at which time the Council directed staff to implement the EHSP pursuant to the recommendation specified in the Site Assessment Report. On February 26, 2020, City Council authorized the City Manager to execute an agreement with San Diego Botanic Garden for implementation ofthe Habitat Stewardship Program. Work has begun on the EHSP but has been delayed due to COVID -19 and volunteer recruitment. Estimated completion for priority areas is Spring 2022. 109 Governmental /Educational Access Project- WC12C INFORMATION TECHNOLOGY 2,385,646 (1,071,763) - 1,313,883 Ongoing This project includes audio visual (AV) upgrades and replacements to public meeting Equipment Update rooms at City Hall, the Community Center, and other City-owned facilities; build -out ofthe Cfty's I -Net infrastructure; and video library creation. Current status: AV and broadcast system upgrades to the Council Chambers, Fire Station 5, and several City hall meeting rooms are currently in progress. 110 SAFE Funding WC13B DEVELOPMENT SERV - ENG 222,446 (187,606) - 34,840 Ongoing Master Project. The Traffic Operations Center was completed in Summer 2017. Remaining funds are limited to specific traffic related expenditures. 111 Cityworks Server WC14A INFORMATION TECHNOLOGY 108,000 (106,380) - 1,620 Complete This project includes upgrades and enhancements to the City's current asset management system software. Council authorized funds be reappropriated to other Ter 1 priority projects. Project closed at 1 st quarter. 112 Housing Element Update WC14B DEVELOPMENT SERVICES- 2,334,231 (2,054,054) - 280,177 Spring 2021 To make adequate provisions for the housing needs ofall income levels,a PLANNING jurisdiction must identify adequate sites with the appropriate zoning in place. Where the element does not demonstrate appropriately zoned sites sufficient to accommodate the regional housing need (RHNA) by income level, a program must be cluded to identify sites that can be developed within the planning period. The 5th Cycle Housing Element was certified by HCD on October 8, 2019. Transferred $650,000 to the Leucadia Roundabout at Hygeia project (CS18B) in May 2020. Contract for 6th Cycle Housing Element approved September 18, 2019. Work has commenced. Public meetings were held in November 2019 and February 2020, with ajoint PC /CC public meeting in December 2019. Submitted draft to HCD for 60- day review June 2020. Certification of 6th Cycle Housing Element by HCD required by April 30, 2021. 2021 -03 -24 Item #08G Page 31 of 34 FY 2020 -21 YTD Capital Improvement Project Status Report - Mid -Year ATTACHMENT 6 Anticipated Project to Date Fiscal Year to Remaining Completion WPICIP Project to Date Budget Expenditures Date Transfers or Balance as of Date Project Title No. Responsible Department as of 1213112020 as of 12131/2020 Returns (Out)/In 1213112020 (Month -Year) Status CONSULTANT SERVICES & STUDIES (WORK PROJECTS) Continued 113 Rail Corridor Vision WC15A DEVELOPMENT SERVICES - 617,927 (532,892) - 85,035 Winter 2020 Caltrans Grant awarded ($175K) in March 2015. WSP USA, Inc. (formerly Parsons PLANNING Brinckerhoff) is project consultant. Project related work was incorporated into a consolidated study approach called the "Coastal Mobility and Livability Study ". Additional funding of $34,200 was approved at first quarter of FY16 -17. Another $64,000 was approved in Feb. for work on the Verdi crossing and another $232,227 s added for Quiet Zone analysis. Additional expenditures authorized 9272017, within the existing budget (beyond scope of contract), in a not - to-exceed amount of $10,000 to allow for consultant preparation and attendance at additional meetings. Final draft approved by Council on 2/142018. Final grant reimbursement and documentation submittal completed by April 30, 2018. Quiet Zone analysis completed 9/19/19. Project is complete, but still needs to be presented to City Council for final adoption at a future date TBD. 114 Active Transportation Plan WC15B DEVELOPMENT SERVICES- 86,400 (82,147) - 4,253 Complete Contract awarded to KTU +A. Project related work was incorporated into PLANNING consolidated study approach called the "Coastal Mobility and Livability Study ". Council approved the ATP on August 22, 2018 and Council directed staffto pursue grant funding regarding ATP implementation. The grant was not approved and Council did not provide funding for the implementation plan. Staff reapplied for the grant in October 2019 and received notification of grant award in June 2020. A new project was created in FY20 -21 for the Encinitas Modal Alternatives Project (MAP) Implementation Plan (WC21A). Project closed at 1st quarter. 115 Update lnclusionary Ordinance WC15E DEVELOPMENT SERVICES- 179,290 (174,884) - 4,406 Winter 2020 Direction and funding was given in May 2014 for staffto update the City's PLANNING lnclusionary Housing Ordinance to better address the need for affordable units reserved in new development projects. Revised Ordinance, based on Council direction from workshop, was approved on August 8, 2018. Local Coastal Plan Amendment (LCPA) submitted to CA Coastal Commission on 828/18 and was approved on March 7, 2019. Council also directed staffto prepare a nexus study, gap analysis, and economic feasibility study to evaluate further opportunities for affordable housing. Preliminary results ofthe economic feasibility study presented to Council on 9262018. Based on Council direction, the preliminary results were presented to PC for consideration on 10/92018. PC recommended further studies and to complete all studies at once in order to consider all the results at the same time. On October 24, 2018, Council authorized additional analysis as recommended by PC. Studies were presented to City Council and PC in December 2019. Staffwill be presenting revised Ordinance to PC in Fall 2020. Project funding in the amount o $100,211 was re- appropriated to the Tier 1 priority projects (including Leucadia Streetscape) in June 2020. 116 Tyler Enterprise (formerly Enterprise WC16A INFORMATION TECHNOLOGY 584,753 (420,280) - 164,473 Ongoing This project funds Tyler Enterprise- the core backbone of the City's business Workfiow Management (EnerGov)) systems: Enterprise Resource Planning (Munis Financials); Enterprise Workflow Management (EnerGov); Request tracking and problem reporting (Tyler 311); and Business reporting and dashboards (Tyler HUB), collectively, Financial Application Suite, Human Resources, Payroll, Content Management, Utility Billing, Plans and Permitting, electronic plan review (eReviews), Inspections, Request Management, Code Enforcement, Hub dashboard, the online Customer Self Service (CSS portal) and Facilities WO management (EAM). Current status: Went live with facilities WO management and HUB dashboard. Al Development Services business processes have been migrated off of H.T.E. rolled out an initial HUB Page for all EnerGov uses. Focus on data migration prep for legacy data to be downloaded from the mainframe and made available in EnerGov (legacy data conversion). 2021 -03 -24 Item #08G Page 32 of 34 FY 2020 -21 YTD Capital Improvement Project Status Report - Mid -Year ATTACHMENT 6 Anticipated Project to Date Fiscal Year to Remaining Completion WPICIP Project to Date Budget Expenditures Date Transfers or Balance as of Date Project Title No. Responsible Department as of 1213112020 as of 12131/2020 Returns (Out)/In 1213112020 (Month -Year) Status CONSULTANT SERVICES & STUDIES (WORK PROJECTS) Continued 117 Mobile Workforce WC16C INFORMATION TECHNOLOGY 95,000 (80,514) - 14,486 Complete This project consolidates mobile hardware (primarily iPads) for all City departments. This will allow relevant staffto access mobile applications applicable to their duties and related to one or more ofthe City's business systems which include but are not limited to: enterprise workflow management (EnerGov), public safety, work orderfinspection management, and data collection /updates on City-owned or maintained assets and infrastructure. Project closed at 1st quarter. 118 Circulation Element of General Plan WCi 6D DEVELOPMENT SERVICES 600,000 - - 600,000 June 2022 The Coastal Mobility and Livability Study(CMLS) and associated implementation PLANNING plans will be used as a foundation for the preparation ofthe Circulation Element Update ofthe General Plan. The Update will be a joint effort with the Planning and Traffic Divisions. Based on funding the project will start in Fall 2020. Another $290,000 of General Fund money was added to the project. 119 El Camino Real Streetscape Study WC19A DEVELOPMENT SERV - ENG 250,000 - - 250,000 TBD Study is on hold. 120 Artistic Elements- F5 Undercrossing WC19B PARKS, REC AND CULTURAL 192,567 (36,143) - 156,424 Dec -21 This City Council approved project includes mosaic art designs for the 1-5 ARTS Undercrossing at Santa Fe have been selected by Council. Artists are working on the art designs and installation is complete and finishing touches are anticipated to be complete in third quarter of FY 2020-21. The 1 -5 undercrossing widening at Encinitas Blvd. was completed in summer 2020. The original RFP for this project closed on August 5, 2020. Staffwill reissue the RFP on September 3, 2020 and that RFP will close on October 5, 2020. Award ofthe project will go to City Council on February 17, 2021. The mosaic project for this location is anticipated to be completed by December 31, 2021. 121 Consolidated Plan(CDBG Program) WC19C DEVELOPMENTSERV- 50,000 (27,090) (20,000) 2,910 Complete The U.S. Department of Housing and Urban Development requires jurisdictions that PLANNING receive Office of Community Development and Planning funds to prepare a Consolidated Plan. The budgeted funds were used to prepare the plan, which included technical assistance, data analysis and input, and community outreach. The five -year plan covers the period of July 1, 2020 to June 30, 2025. The work is being coordinated through the County of San Diego. An RFP was released and LeSar Development Consultants was selected. The Consolidated Plan was adopted on April 22, 2020, and was submitted to HUD. Transferred $20,000 to MAP Encinitas (WC21A). Project closed at 1 st quarter. 122 Rail Corridor "Cross Connect" WC1 BD DEVELOPMENT SERV- 300,000 (267,195) (30,000) 2,805 December 2020 Funded through an FY 2018 -2019 Caltrans Sustainable Communities Transportation Implementation PLANNING Planning Grant ($210,000 grant; $40,000 match; $50,000 General Fund). Objective is to develop a feasibility study and implementation plan for connecting bike and ped transportation modes across the Rail Corridor. Building upon the recently approved RCVS and ATP, through public outreach efforts, crossing locations and types and connector projects Will be defined, resulting in 20 concept plans and cost estimates (10 crossings and 10 connectors). WSP, Inc. retained for professional services. Project kick -off occurred in March 2019. Workshop #1 held on May 20, 2019. Survey complete. Draft concept plans prepared for Workshop #2 held on January 30, 2020. On -line open house was also available through February 29, 2020. Consultant compiling public input. Transferred $30,000 to MAP Encinitas (WC21A) project. 123 Housing Update Implementation (SB2 WC20D DEVELOPMENT SERVICES- 310,000 (60,765) - 249,235 June 2023 Resolution 2013111 was approved by Council on December 18, 2019, amending Grant) PLANNING the FY19-20 adopted budget and authoring the HCD SB2 Planning Grant of $310,000. Grant funds will be used to implement the programs in the 2019 Housing Element related to amending the Zoning Ordinance to make design standards more objective and to expedite affordable housing projects. Contract awarded February 2020. Project has commenced. 124 Modal Alternatives Program (MAP) WC21A DEVELOPMENT SERVICES- 200,000 - 50,000 250,000 June 2023 Project was created in FY20 -21. City received grant funding in the amount of Encinitas PLANNING $200,000 and matched with another $50,000 of General Funds on August 12, 2020. RFP Will be released in winter 2020. 2021 -03 -24 Item #08G Page 33 of 34 FY 2020 -21 YTD Capital Improvement Project Status Report - Mid -Year ATTACHMENT 6 2021 -03 -24 Item #08G Page 34 of 34 Anticipated Project to Date Fiscal Year to Remaining Completion WPICIP Project to Date Budget Expenditures Date Transfers or Balance as of Date Project Title No. Responsible Department as of 1213112020 as of 12131/2020 Returns (Out)/In 1213112020 (Month -Year) Status CONSULTANT SERVICES & STUDIES (WORK PROJECTS) Continued 125 El Camino Corridor Specific Plan WC21B DEVELOPMENT SERVICES- 300,000 300,000 The LEAP Grant funding awarded to the Citywill help to facilitate the development PLANNING and implementation ofthe El Camino Real Corridor Specific Plan and the Housing Element. 126 Cottonwood Creek Runoff Plan WD02A PUBLIC WORKS- 41,575 (40,144) - 1,431 TBD Grant ( settlement) funded project awarded by the RWQCB to address water quality STORMWATER issues sciated with Cottonwood Creek. Remaining funding could be used for a ucation and outreach related to Prop 84 projects. 127 Orpheus Drainage Project (was South WD16A DEVELOPMENT SERV - ENG 357,239 (355,785) - 1,454 TBD Scope shifted to Orpheus Avenue Drainage Project. Project design is at 90% and Leucadia/Vulcan Ave Storm Drain Project) project is currently on hold. Additional funding for construction is needed. 128 Leucadia Watershed Master Plan WD1 BE DEVELOPMENT SERVICES- 583,000 (364,914) - 218,086 71/2021 The first draft ofthe Leucadia Watershed Master Plan is expected to be completed in ENGINEERING March /April 2021. 129 Green Building Incentive Program WF10A DEVELOPMENT SERVICES- 44,000 (30,200) - 13,800 Ongoing The Green Building Incentive Program encourages "green" construction techniques PLANNING by providing funds to assist applicants that build "green" Projects that propose and achieve certification through the Build It Green Green Point Rated program or the U.S. Green Building Council's LEED program would be provided up to $2,000 in reimbursement per application to assist with costs of providing "green" building measures utilized to achieve certification, as well as expedited permit processing. The Council adopted an Environmental Policy on October 8, 2008 that included a requirement to ensure green building practices in all public and private development and funded the project beginning FY2010. The $20,000 annual allocation for this project was incorporated into the operating budget during the two-year cycle for FY15 16 and FY16 -17. In FY17 -18, that amount was reduced to $10,000 per year. Any remaining funding in this project budget must stay in place in order to cover applcations that are already in process. 130 Pacific View Consultant Services WF15A CITY MANAGER - RISK 100,000 (70,538) - 29,462 Ongoing A Right of Entry (ROE) Agreement was executed in July 2016. An amendment to the MANAGEMENT ROE Agreement was approved by Council on November 2018 for an additional year to allow more time to complete the permit process (entitlements) with the Development Services Department. The ROE Agreement expired in November 2019 and was not renewed. The Exclusive Negotiating Agreement is still in effect. 131 Emergency Generators Fire St 1 & 3 WF20A PUBLIC SAFETY -FIRE, PW - - Oct -22 City was awarded a Cal OES grant in the amount of $129,000 to replace emergency generators at Fire Stations 1 and 3. Bids anticipated to be solicited early 2021. Category Total 18,760,591 12,234,044 6,526,547 Capital and Work Pro'ect Total 146,931,000 75 763 208 (991,049) 70,176,743 2021 -03 -24 Item #08G Page 34 of 34