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2021-02-10 Item 08F First Quarter Budget Report and Proposed AmendmentsMEETING DATE: PREPARED BY DEPARTMENT: SUBJECT: AGENDA REPORT City Council February 10, 2021 Tom Gallup, Assistant DEPT. DIRECTOR: Teresa S. McBroome Director of Finance Finance CITY MANAGER: Pamela Antil Fiscal Year 2020 -21 First Quarter Budget Status Report and Proposed Budget Amendments RECOMMENDED ACTION: Staff recommends that City Council takes the following actions: 1. Receive and file the Fiscal Year 2020 -21 First Quarter Budget Status Report; and 2. Adopt Resolution No. 2021 -09 titled "A Resolution of the City Council of the City of Encinitas Amending the Fiscal Year 2020 -21 Budget' (Attachment 1) STRATEGIC PLAN: This item falls within the Financially Sound Decision - Making operating principle of the Strategic Plan by achieving long -term fiscal sustainability. FISCAL CONSIDERATIONS: The Finance Department has completed the first quarter review of FY 2020 -21, which includes recommendations for budget appropriations and budget transfers for Council consideration. Proposed first quarter budget amendments for all funds will decrease estimated revenues by $122,170 and decrease budgeted expenditures by $207,691. The impact of all proposed General Fund amendments is a decrease of $188,620 in estimated revenue and a decrease in budgeted expenditures of $115,607, for a net decrease in fund balance of $73,013. Attachment 2 provides detailed descriptions of these proposed operating budget amendments. Proposed first quarter amendments to transfers between all funds total $792,439. Attachment 3 provides detailed descriptions of these proposed amendments to transfers. The impact of all proposed General Fund transfers is an increase of $78,488 in transfers in and increase of $118,043 in capital transfers out, for a net decrease in fund balance of $39,555. 2021 -02 -10 Item #08F Page 1 of 36 The available fund balance in the General Fund is $3,323,388, which includes all previous FY 2020 -21 General Fund budget amendments approved by the City Council since the adoption of the FY 2020 -21 budget (but not including the proposed amendments under consideration). Approval of both the first quarter operating budget amendments and fund transfer amendments will decrease the General Fund available fund balance by $112,567 to $3,210,821. A summary of Council actions and available fund balance is included as Attachment 4. BACKGROUND: On June 24, 2020, the City Council adopted Resolution 2020 -54, approving the FY 2020 -21 Operating Budget and the Capital Improvement Program (CIP) with appropriations. On December 9, 2020, the City Council received the Report on the Financial Results for Fiscal Year 2019 -20 and adopted the ending fund balances for FY 2019 -20 as beginning fund balances for FY 2020 -21. The available beginning fund balance in the General Fund for FY 2020 -21 was $26,750,911, with $10,542,872 unrestricted and available for appropriation for future capital projects or one -time expenditures after reserve requirements have been met. Of this total, $1,251,240 was the result of unrealized investment gains recorded at fair market value, which are recorded as revenue, but not available as cash (and therefore should not be considered when appropriating funding). An additional $1,389,618 was committed to CIPs, leaving an available fund balance of $7,902,014 available for City Council appropriation at the beginning of FY 2020 -21. Through January 13, 2021, City Council has approved amendments to the FY 2020 -21 General Fund budget that have increased capital project budgets by $4,226,726 and increased operating budgets by $351,900. These previously approved budget amendments are listed in Attachment 4. Adopting the proposed first quarter budget amendments will decrease available fund balance by $112,567 for a fiscal year -to -date total reduction of $4,691,193 since July 1, 2020. ANALYSIS: The purpose of this report is to provide a quarterly update on the current fiscal year operating budget and provide recommendations for additional budget amendments and budget transfers. After three months of FY 2020 -21, actual revenues are expected to exceed estimates by year- end, while budgeted expenditures are anticipated to be less than budget. Schedule C (Attachment 5) presents a summary of budget versus actuals for General Fund operating revenues, expenditures and transfers. 2021 -02 -10 Item #08F Page 2 of 36 General Fund Revenues Table 1 below provides General Fund revenue totals by adopted budget, amended budget, year -to -date (YTD) actual and first quarter revised projections. Table 1 In the General Fund, revenues total $5,070,009, which is approximately seven percent of current fiscal year estimates. The year -to -date (YTD) actual total for property tax is relatively lower in the first quarter since the majority of tax revenue collected occurs in the third and fourth quarters of the fiscal year (following the December and April deadlines). Likewise, most of the revenue from the payment of franchise fees is received in subsequent quarters. A large portion of revenue budgeted in the Intergovernmental Revenue category is collected from the cities of Del Mar and Solana Beach in January and June for their cost share of fire management services under a cooperative agreement. Revenue projections for both sales tax and transient occupancy tax (TOT) were reduced in FY 2020 -21 due to the economic uncertainty from the COVID -19 pandemic. The percentage of actual sales tax receipts received during the first quarter relative to the budget was consistent with the same period in past years. However, transient occupancy tax receipts were slightly lower as a percentage of the budget compared with receipts from the same quarter in prior years. Revenues in the Charges for Services category were relatively lower due to a larger number of summer recreation programs being cancelled due to the COVID -19 pandemic. Staff is proposing a first quarter budget amendment of $188,620 due to reduced revenue collected from the Junior Lifeguard Program resulting from the cancellation of classes during the summer. 2021 -02 -10 Item #08F Page 3 of 36 General Fund Revenue Summary (September 30, 2020) Budget with Adopted Amended First Qtr. Percent Proposed Proposed Budget Budget YTD Actual Realized Budget Amendments Description 2020 -21 2020 -21 2020 -21 2020 -21 Amendments 2020 -21 Property Tax $ 51,687,490 $ 51,687,490 $ 1,324,177 2.6% $ $ 51,687,490 Documentary Transfer Tax 520,000 520,000 157,804 30.3% 520,000 Sales Tax 11,898,717 11,898,717 1,248,152 10.5% 11,898,717 Transient Occupancy Tax 1,650,704 1,650,704 259,468 15.7% 1,650,704 Franchise Tax 2,208,351 2,208,351 38,959 1.8% 2,208,351 Licenses, Fees and Permits 235,200 235,200 91,730 39.0% 235,200 Intergovernmental Revenue 674,947 674,947 60,047 8.9% 674,947 Charges for Services 6,958,742 6,958,742 1,445,649 20.8% (188,620) 6,770,122 Fines and Penalties 404,153 404,153 58,511 14.5% 404,153 Use of Money and Property 837,361 843,166 300,349 35.6% 843,166 Other Revenue 548,811 548,811 85,163 15.5% 548,811 Revenue Total $ 77,624,476 $ 77,630,281 $ 5,070,009 6.5% $ (188,620) $ 77,441,661 In the General Fund, revenues total $5,070,009, which is approximately seven percent of current fiscal year estimates. The year -to -date (YTD) actual total for property tax is relatively lower in the first quarter since the majority of tax revenue collected occurs in the third and fourth quarters of the fiscal year (following the December and April deadlines). Likewise, most of the revenue from the payment of franchise fees is received in subsequent quarters. A large portion of revenue budgeted in the Intergovernmental Revenue category is collected from the cities of Del Mar and Solana Beach in January and June for their cost share of fire management services under a cooperative agreement. Revenue projections for both sales tax and transient occupancy tax (TOT) were reduced in FY 2020 -21 due to the economic uncertainty from the COVID -19 pandemic. The percentage of actual sales tax receipts received during the first quarter relative to the budget was consistent with the same period in past years. However, transient occupancy tax receipts were slightly lower as a percentage of the budget compared with receipts from the same quarter in prior years. Revenues in the Charges for Services category were relatively lower due to a larger number of summer recreation programs being cancelled due to the COVID -19 pandemic. Staff is proposing a first quarter budget amendment of $188,620 due to reduced revenue collected from the Junior Lifeguard Program resulting from the cancellation of classes during the summer. 2021 -02 -10 Item #08F Page 3 of 36 General Fund revenues are down 23.2 percent, or $1,532,630, from the FY 2019 -20 first quarter total of $6,602,638, as shown in Table 2 below. Table 2 General Fund Revenue Summary (September 30, 2020) First Qtr. First Qtr. YTD Actual YTD Actual Description 2019 -20 2020 -21 $ Variance % Variance Property Tax $ 892,911 $ 1,324,177 $ 431,266 48.3% Documentary Transfer Tax 48,555 157,804 109,249 225.0% Sales Tax 1,761,175 1,248,152 (513,023) -29.1% Transient Occupancy Tax 470,872 259,468 (211,404) -44.9% Franchise Tax 41,547 38,959 (2,588) -6.2% Licenses, Fees and Permits 101,963 91,730 (10,233) -10.0% Intergovernmental Revenue 116,451 60,047 (56,404) -48.4% Charges for Services 2,489,002 1,445,649 (1,043,353) -41.9% Fines and Penalties 152,140 58,511 (93,629) -61.5% Use of Money and Property 448,277 300,349 (147,928) -33.0% Other Revenue 79,745 85,163 5,418 6.8% Revenue Total $ 6,602,638 $ 5,070,009 $ (1,532,630) -23.2% The positive variance in the Property Tax category was mostly the result of approximately $287,000 more collected from unsecured property tax, which is not secured by real property such as land, but rather is a tax on items such as business fixtures, furniture, and machinery. Unsecured tax increases include a new assessment for Aldi and an $8.9 million increase in value for Scripps Coastal Medical. Actual revenues recorded in the Sales Tax, Transient Occupancy Tax and Charges for Services categories are lower than the same quarter last fiscal year due to the economic impact of the COVID -19 pandemic, which included a reduction in consumer spending, tourism (resulting in fewer hotel bookings) and the cancellation of summer recreational programs. The reduction in revenue in the Fines and Penalties category was the result of the elimination of the city's red light camera program and fewer parking citations and vehicle code violations issued during the COVID -19 pandemic. Actual revenues collected in the Use of Money and Property category this fiscal year were lower due to lower investment earnings this quarter than in the same quarter last fiscal year and a reduction in income from facility rentals resulting from the closure of the Community Center in response to the COVID -19 pandemic. 2021 -02 -10 Item #08F Page 4 of 36 General Fund Expenditures First quarter General Fund expenditures amount to $16,855,354 or 23.6 percent of the budget, as shown in Table 3 below. Table 3 The percentage of personnel expenditures is slightly higher for the first quarter than other quarters due to retiree health and Other Post - Employment Benefits (OPEB) payments that are made entirely as a one -time payment in the first quarter, in addition to a lump sum payment made to CalPERS to reduce the City's unfunded pension liability. Also, overtime expenditures are typically higher in the first quarter due to firefighter deployments on strike teams to wildfires within the state. These expenditures are fully reimbursable and offsetting revenue is typically received in the second and third quarters. Citywide expenditures on materials and supplies are typically lower during the first quarter of the fiscal year. Likewise, expenditures for contracts and services are lower, as the San Diego County Sheriff issues first quarter invoices for law enforcement services later in the second half of the fiscal year. Proposed budget adjustment can be found in Attachment 2. The result is a net reduction of $115,607 in budgeted expenditures. General Fund expenditures (excluding transfers) through the first three months of FY 2020 -21 are approximately $1,711,773 higher than the same period in FY 2019 -20, as show in Table 4 below: Table 4 General Fund YTD Expenditures -Variance by Category (Through September 30, 2020) General Fund Expenditure Summary by Category (September 30, 2020 First Qtr. First Qtr. YTD Actual YTD Actual Budget with Description Adopted Amended First Qtr. Personnel $ 11,999,133 Proposed $ 458,637 Budget Budget YTD Actual Percent Realized Proposed Budget Amendments Description 2020 -21 2020 -21 2020 -21 2020 -21 Amendments 2020 -21 Personnel $ 36,757,219 $ 36,757,219 $ 12,457,770 33.9% $ (137,654) $ 36,619,565 Materials & Supplies 1,188,402 1,194,207 184,676 15.5% (14,420) 1,179,787 Contracts & Services 32,495,739 32,688,101 4,109,979 12.6% 36,467 32,724,568 Internal Cost Allocation 411,718 411,718 102,929 25.0% - 411,718 Capital Outlay 206,641 206,641 - 0.0% 206,641 Debt /Finance 127,025 127,025 - 0.0% 127,025 Expenditure Total $ 71,186,744 $ 71,384,911 $ 16,855,354 23.6% $ (115,607) $ 71,269,304 The percentage of personnel expenditures is slightly higher for the first quarter than other quarters due to retiree health and Other Post - Employment Benefits (OPEB) payments that are made entirely as a one -time payment in the first quarter, in addition to a lump sum payment made to CalPERS to reduce the City's unfunded pension liability. Also, overtime expenditures are typically higher in the first quarter due to firefighter deployments on strike teams to wildfires within the state. These expenditures are fully reimbursable and offsetting revenue is typically received in the second and third quarters. Citywide expenditures on materials and supplies are typically lower during the first quarter of the fiscal year. Likewise, expenditures for contracts and services are lower, as the San Diego County Sheriff issues first quarter invoices for law enforcement services later in the second half of the fiscal year. Proposed budget adjustment can be found in Attachment 2. The result is a net reduction of $115,607 in budgeted expenditures. General Fund expenditures (excluding transfers) through the first three months of FY 2020 -21 are approximately $1,711,773 higher than the same period in FY 2019 -20, as show in Table 4 below: Table 4 General Fund YTD Expenditures -Variance by Category (Through September 30, 2020) First Qtr. First Qtr. YTD Actual YTD Actual Description 2019 -20 2020 -21 $ Variance % Variance Personnel $ 11,999,133 $ 12,457,770 $ 458,637 3.8% Materials & Supplies 254,175 184,676 (69,499) -27.3% Contracts & Services 2,784,836 4,109,979 1,325,143 47.6% Internal Cost Allocation 105,438 102,929 (2,509) -2.4% Capital Outlay - - - 0.0% Debt/Finance - - - 0.0% Expenditure Total $ 15,143,582 $ 16,855,354 $ 1,711,773 11.3% Expenditures in the personnel category were approximately $459,000 higher than last fiscal year mostly due to a budgeted increase in unfunded pension liability; salary increases for employees approved by the City Council and identified in the executed Memorandums of Understanding (MOUs) with the Service Employees International Union (SEIU) and Encinitas Firefighters Association, and in a separate resolution for unrepresented employees; and an increase in expenditures for Other Post - Employment Benefits (OPEB). Although year -to -date 2021 -02 -10 Item #08F Page 5 of 36 personnel expenditures are higher than last fiscal year, this category is expected to be under budget for the current fiscal year. Expenditures in the contracts and services category were approximately $1.3 million higher through the first three months of the fiscal year than during the same period last fiscal year. This is primarily the result of a difference in the timing of payments made for the Sheriff's contract law enforcement services. The City was invoiced by the San Diego County Sheriff's Department during the first quarter, compared with no invoices issued or payments recorded in the same period of FY 2019 -20, resulting in $1.4 million more spent for law enforcement services in the first quarter than in the same period last fiscal year. General Fund Transfers Transfers involve moving budgeted appropriations between funds. Staff is proposing an increase of $78,488 to the budget for Transfers -In to return funding from closed capital projects to the General Fund. Transfers Out of the General Fund consist of operating transfers, transfers for debt service payments and transfers to fund capital projects. Staff is proposing an increase of $118,042 in additional funding for the following: Senior Nutrition Program Leucadia Flooding Issues project (CD17A) El Camino Real Z Crossing project (CS20B) Attachment 3 provides a summary of the proposed transfers. The net fiscal impact of these transfers is a decrease in fund balance of $39,554, as shown in Table 5 below: Table 5 Capital Improvement Program Status Update (Attachment 6) There are presently 129 active projects, with project -to -date expenditures totaling $71.2 million as of September 30, 2020. Staff is requesting that the following 14 completed projects be closed, and unspent funds be returned to their original funding sources as identified in Attachment 4. The remaining balance returned to the General Fund from closed projects totals $78,488. • Leo Mullen Artificial Turf project (CP16B) • Encinitas Community Park Improvements (CS07B) • Devonshire Traffic Calming (CS10G) • Coastal Trail and Western Alignment (CS18F) • Highway 101 Emergency Repair Project (CX11 F) • Emergency Repair Beacon's Retaining Wall (CX20B) • Technology Replacement (WC10A) • Cityworks Server (WC14A) • Active Transportation Plan (WC15B) • Mobile Workforce (WC16C) • Consolidated Plan - CDBG program (WC19C) • Safe Routes to School Cardiff School District (CS17C) • Springwood Sidewalk project (CS18C) 2021 -02 -10 Item #08F Page 6 of 36 General Fund Transfers Summary (September 30, 2020 Adopted Amended First Qtr. Revised Budget Budget YT Actual Percent Realized Proposed Budget Projections Description 2020 -21 2020 -21 2020 -21 2020 -21 Amendments 2020 -21 Transfers In $ 7,281,803 $ 2,647,698 $ 4,796,372 181.2% $ 78,488 $ 2,726,186 Transfers Out 15,109,153 16,572,903 13,358,411 80.6% 118,042 16,690,945 Transfers Total $ (7,827,350) $ (13,925,205) $ (8,562,039) 61.5% $ (39,554) $ (13,964,759) Capital Improvement Program Status Update (Attachment 6) There are presently 129 active projects, with project -to -date expenditures totaling $71.2 million as of September 30, 2020. Staff is requesting that the following 14 completed projects be closed, and unspent funds be returned to their original funding sources as identified in Attachment 4. The remaining balance returned to the General Fund from closed projects totals $78,488. • Leo Mullen Artificial Turf project (CP16B) • Encinitas Community Park Improvements (CS07B) • Devonshire Traffic Calming (CS10G) • Coastal Trail and Western Alignment (CS18F) • Highway 101 Emergency Repair Project (CX11 F) • Emergency Repair Beacon's Retaining Wall (CX20B) • Technology Replacement (WC10A) • Cityworks Server (WC14A) • Active Transportation Plan (WC15B) • Mobile Workforce (WC16C) • Consolidated Plan - CDBG program (WC19C) • Safe Routes to School Cardiff School District (CS17C) • Springwood Sidewalk project (CS18C) 2021 -02 -10 Item #08F Page 6 of 36 Assessment of Fair Housing (WC1813) Status updates and project -to -date expenditures for active projects are provided in Attachment 6. Proposed Budget Adjustments (Attachment 2) Detailed explanations for each proposed budget amendment (arranged by Fund, Department and Division) are included in Attachment 2. Table 6 below provides a summary of all the proposed operating budget amendments by fund, with additional detail provided in Attachment 2: Table 6 First Quarter Operating Budget Amendment Summary - All Funds Revenue Expenditure Fund Balance Increase Increase Increase Description (Decrease) (Decrease) (Decrease) General Fund (101) $ (188,620) $ (115,607) $ (73,013) Recycling, Solid Waste & HHW Fund (214) - 30,263 (30,263) Senior Nutrition Grant Fund (221) - 71,042 (71,042) Restricted Donations & Contributions Fund (229) 16,450 166,450 (150,000) County Service Area 17 Fire Operations Fund (230) - 6,000 (6,000) Capital Improvement Funds (401/402/403) - (415,839) 415,839 Section 8 Housing Assistance Program Fund (552) 50,000 50,000 - Operating Budget Amendment Total $ (122,170) $ (207,691) $ 85,521 Proposed Adjustments to Transfers between Funds (Attachment 3) In addition to the first quarter appropriations, several budget transfers have been identified which require City Council approval. The transfers are summarized below in Table 7 and detailed in Attachment 3: Table 7 Fund Transfer Amendments - First Quarter Transfer In Transfer Out Increase Increase Fund (Decrease) (Decrease) General Fund (101) $ 78,488 $ 118,042 Senior Nutrition Program (221) 71,042 - Federal Capital Grant Fund (223) 66,003 - Traffic Mitigation Fees Fund (233) 1,641 - In Lieu Undergrounding (252) 404,106 - Encinitas Landscape and Lighting District Fund (295) - 90,000 Capital Improvements Fund (401) 7,000 524,277 Capital Improvements Fund 402 164,159 60,120 Fund Transfer Amendments Total $ 792,439 $ 792,439 ENVIRONMENTAL CONSIDERATIONS: The action being considered by the City Council is exempt from the California Environmental Quality Act (CEQA) because it is not a "project" under Section 15378(b)(5) of CEQA Guidelines. The action involves an organizational or administrative activity of government that will not result in the direct or indirect physical change in the environment. 2021 -02 -10 Item #08F Page 7 of 36 ATTACHMENTS: 1. Resolution No. 2021 -09 titled "A Resolution of the City Council of the City of Encinitas Amending the Fiscal Year 2020 -21 Budget" 2. FY 2020 -21 Proposed Operating Budget Amendments — First Quarter 3. FY 2020 -21 Proposed Fund Transfer Amendments — First Quarter 4. FY 2020 -21 Summary of Budgetary Fund Balance 5. Schedule C: Detail of General Fund Revenues, Expenditures and Transfers 6. FY 2020 -21 YTD Capital Improvement Program Status Report — First Quarter 2021 -02 -10 Item #08F Page 8 of 36 ATTACHMENT 1 RESOLUTION NO. 2021 -09 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ENCINITAS AMENDING THE FISCAL YEAR 2020 -21 BUDGET WHEREAS, on June 24, 2020, the City Council of the City of Encinitas adopted Resolution Number 2020 -54 adopting the budget for Fiscal Year 2020 -21; and WHEREAS, changes in anticipated revenues and /or expenditures of the City of Encinitas necessitates amendments to the appropriations for Fiscal Year 2020 -21; and WHEREAS, budgeted expenditures do not exceed anticipated revenue and available fund balance; and WHEREAS, the City Council has reviewed the proposed Fiscal Year 2020 -21 budget amendments. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Encinitas that the budget amendments for Fiscal Year 2020 -21 as contained in Exhibit A to this resolution are hereby adopted. PASSED, APPROVED AND ADOPTED this 10th day of February 2021 by the City Council of the City of Encinitas, State of California. Catherine S. Blakespear, Mayor ATTEST: Kathy Hollywood, City Clerk APPROVED AS TO FORM: Leslie E. Devaney, City Attorney 2021 -02 -10 Item #08F Page 9 of 36 ATTACHMENT 1 CERTIFICATION: I, Kathy Hollywood, City Clerk of the City of Encinitas, California, do hereby certify under penalty of perjury that the foregoing Resolution was duly adopted at a regular meeting of the City Council on the 10th day of February, 2021 by the following vote: AYES: NOES: ABSENT: ABSTAIN: Kathy Hollywood, City Clerk 2021 -02 -10 Item #08F Page 10 of 36 RESOLUTION 2021 -09 EXHIBIT 2021 -02 -10 Item #08F Page 11 of 36 FY 2020 -21 Proposed Operating Budget Amendments - First Quarter Fund Name Fund Organizat Object Project Description Department Revenue/ Expenditure / Fund Balance ion Code No. (Division) Transfer In Transfer Out Increase Code Increase Increase (Decrease) Decrease Decrease 1 GENFUND 101 20330 434 Additional appropriation to maintain standardization of SEJPA equipment and City Manager $ 36,467 $ (36,467) software under a cooperative agreement. (IT) 2 GENFUND 101 62514 411.2 Correct budget allocation percentage for Marine Safety Sergeant split between Fire $ (12,622) $ 12,622 Operations and Junior Lifeguard program. Reduction in Marine Safety division (Marine Safety) operating budget. 3 GENFUND 101 62514 421.1 Correct budget allocation percentage for Marine Safety Sergeant split between Fire $ (5) $ 5 Operations and Junior Lifeguard program. Reduction in Marine Safety division (Marine Safety) operating budget. 4 GENFUND 101 62514 421.1 Correct budget allocation percentage for Marine Safety Sergeant split between Fire $ (1,646) $ 1,646 Operations and Junior Lifeguard program. Reduction in Marine Safety division (Marine Safety) operating budget. 5 GENFUND 101 62514 422.1 Correct budget allocation percentage for Marine Safety Sergeant split between Fire $ (223) $ 223 Operations and Junior Lifeguard program. Reduction in Marine Safety division (Marine Safety) operating budget. 6 GENFUND 101 62514 423.1 Correct budget allocation percentage for Marine Safety Sergeant split between Fire $ (693) $ 693 Operations and Junior Lifeguard program. Reduction in Marine Safety division (Marine Safety) operating budget. 7 GENFUND 101 62514 424.1 Correct budget allocation percentage for Marine Safety Sergeant split between Fire $ (62) $ 62 Operations and Junior Lifeguard program. Reduction in Marine Safety division (Marine Safety) operating budget. S GENFUND 101 62514 425 Correct budget allocation percentage for Marine Safety Sergeant split between Fire $ (26) $ 26 Operations and Junior Lifeguard program. Reduction in Marine Safety division (Marine Safety) operating budget. 9 GENFUND 101 62514 426 Correct budget allocation percentage for Marine Safety Sergeant split between Fire $ (81) $ 81 Operations and Junior Lifeguard program. Reduction in Marine Safety division (Marine Safety) operating budget. 10 GENFUND 101 62514 427 Correct budget allocation percentage for Marine Safety Sergeant split between Fire $ (2,560) $ 2,560 Operations and Junior Lifeguard program. Reduction in Marine Safety division (Marine Safety) operating budget. 11 GENFUND 101 62515 346.1 Decrease in Junior Lifeguard program fees due to public health orders limiting Fire $ (188,620) $ (188,620) programming as a result of Covid -19. Cancellation of July- August 2020 sessions. (Jr. Lifeguards) 12 GENFUND 101 62515 411.3 Decrease in Junior Lifeguard program expenses due to public health orders limiting Fire $ (45,573) $ 45,573 programming as a result of Covid -19. Cancellation of July- August 2020 sessions. (Jr. Lifeguards) 13 GENFUND 101 62515 412.1 Decrease in Junior Lifeguard program expenses due to public health orders limiting Fire $ (5,800) $ 5,800 programming as a result of Covid -19. Cancellation of July- August 2020 sessions. (Jr. Lifeguards) 14 GENFUND 101 62515 412.3 Decrease in Junior Lifeguard program expenses due to public health orders limiting Fire $ (13,500) $ 13,500 programming as a result of Covid -19. Cancellation of July- August 2020 sessions. (Jr. Lifeguards) 15 GENFUND 101 62515 421.4 Decrease in Junior Lifeguard program expenses due to public health orders limiting Fire $ (1,739) $ 1,739 programming as a result of Covid -19. Cancellation of July- August 2020 sessions. (Jr. Lifeguards) 16 GENFUND 101 62515 462 Decrease in Junior Lifeguard program expenses due to public health orders limiting Fire $ (2,300) $ 2,300 programming as a result of Covid -19. Cancellation of July- August 2020 sessions. (Jr. Lifeguards) 17 GENFUND 101 62515 465 Decrease in Junior Lifeguard program expenses due to public health orders limiting Fire $ (12,120) $ 12,120 programming as a result of Covid -19. Cancellation of July- August 2020 sessions. (Jr. Lifeguards) 18 GENFUND 101 62515 411.2 Correct budget allocation percentage for Marine Safety Sergeant split between Fire $ 12,622 $ (12,622) Operations and Junior Lifeguard program. Increase to Junior Lifeguard program (Jr. Lifeguards) budget. 19 GENFUND 101 62515 421.1 Correct budget allocation percentage for Marine Safety Sergeant split between Fire $ 5 $ (5) Operations and Junior Lifeguard program. Increase to Junior Lifeguard program (Jr. Lifeguards) budget. 20 GENFUND 101 62515 421.1 Correct budget allocation percentage for Marine Safety Sergeant split between Fire $ 1,646 $ (1,646) Operations and Junior Lifeguard program. Increase to Junior Lifeguard program (Jr. Lifeguards) budget. 21 GENFUND 101 62515 422.1 Correct budget allocation percentage for Marine Safety Sergeant split between Fire $ 223 $ (223) Operations and Junior Lifeguard program. Increase to Junior Lifeguard program (Jr. Lifeguards) budget. 22 GENFUND 101 62515 423.1 Correct budget allocation percentage for Marine Safety Sergeant split between Fire $ 693 $ (693) Operations and Junior Lifeguard program. Increase to Junior Lifeguard program (Jr. Lifeguards) budget. 2021 -02 -10 Item #08F Page 11 of 36 RESOLUTION 2021 -09 EXHIBIT 2021 -02 -10 Item #08F Page 12 of 36 FY 2020 -21 Proposed Operating Budget Amendments - First Quarter Fund Name Fund Organizat Object Project Description Department Revenue/ Expenditure / Fund Balance ion Code No. (Division) Transfer In Transfer Out Increase Code Increase Increase (Decrease) Decrease Decrease 23 GENFUND 101 62515 424.1 Correct budget allocation percentage for Marine Safety Sergeant split between Fire $ 62 $ (62) Operations and Junior Lifeguard program. Increase to Junior Lifeguard program (Jr. Lifeguards) budget. 24 GENFUND 101 62515 425 Correct budget allocation percentage for Marine Safety Sergeant split between Fire $ 26 $ (26) Operations and Junior Lifeguard program. Increase to Junior Lifeguard program (Jr. Lifeguards) budget. 25 GENFUND 101 62515 426 Correct budget allocation percentage for Marine Safety Sergeant split between Fire $ 81 $ (61) Operations and Junior Lifeguard program. Increase to Junior Lifeguard program (Jr. Lifeguards) budget. 26 GENFUND 101 62515 427 Correct budget allocation percentage for Marine Safety Sergeant split between Fire $ 2,560 $ (2,560) Operations and Junior Lifeguard program. Increase to Junior Lifeguard program (Jr. Lifeguards) budget. 27 GENFUND 101 71630 432.2 Transfer appropriation from Street Maintenance division budget for emergency PW $ (50,000) $ 50,000 sediment removal. (Street Maintenance) 26 GENFUND 101 71650 432.2 Emergency sediment removal (emergency declaration) PW $ 50,000 $ (50,000) (Stormwater) 29 GENFUND 101 60640 411.1 Decrease FT salaries in Recreation events for new Recreation Supervisor of Senior PRCA $ (5,105) $ 5,105 Services, transferring budget to Fund 221 (Recreation) 30 GENFUND 101 60656 411.1 Decrease FT salaries in Center programs for new Recreation Supervisor of Senior PRCA $ (45,937) $ 45,937 Services, transferring budget to Fund 222. (Center Programs) 31 GENFUND 101 60661 411.3 Decrease temporary salaries in senior programs transferring for new Recreation PRCA $ (20,000) $ 20,000 Supervisor of Senior Services in Fund 221. (Senior Programs) 32 SOLIDWASTE 214 71621 432.1 Increase to Household Hazardous Waste collection due to E/U waste program PW $ 10,329 $ (10,329) participation increase. (Solid Waste) 33 SOLIDWASTE 214 71623 431.1 Correct for budget entry omission. PW $ 14,934 $ (14,934) (Solid Waste) 34 SOLIDWASTE 214 71623 431.1 Residential gleaning program (organics) to collect surplus produce and donate to PW $ 5,000 $ (5,000) local food banks. (Solid Waste) 35 SRNUTR 221 60660 411.3 Decrease PT salaries transferring amount to FT salaries in the Senior Nutrition PRCA $ (40,000) $ 40,000 Program. (Senior Nutrition) 36 SRNUTR 221 60660 411.1 Increase FT salaries offset with reductions in 60661, 60640, 60656 and 60660 PRCA $ 111,042 $ (111,042) divisionsforthe new Recreation Supervisor of Senior Services. (Senior Nutrition) 37 DONATIONS 229 60660 339 PSCDO Increase revenue for receipt of County of San Diego County Community PRCA $ 16,450.00 $ 16,450 Enhancement Grant. (Senior Donations) 36 DONATIONS 229 60660 432.1 PSCDO Increase expenditure for SD County Community Enhancement Grant expenditures PRCA $ 16,450 $ (16,450) with CRC. (Senior Donations) 39 DONATIONS 229 60661 494.1 PACGP Add budget for Community Grant Program. PRCA $ 150,000 $ (150,000) (Cultural Arts) (Donations) 40 CSA17 230 62511 476 Additional expense for the purchase of a Marine Safety Division ATV replacement. Fire $ 6,000 $ (6,000) (Operations) 41 CIP -NEW 402 95101 590 CS16E Transfer funds from General Mobility Improvements (CS16E) to Traffic Safety and DS $ (50,000) $ 50,000 Calming (CS02F) (Engineering) 42 CIP - EXISTN 401 95101 590 CS02F Traffic Safety and Calming - Additional funding needed for on -going and anticipated DS $ 50,000 $ (50,000) traffic safety and calming requests transferred from CS16E. (Engineering) 43 CIP - EXISTN 402 95101 590 CS20B El Camino Real Z- Crossing- Funding to install conduit for the Z- Crossing prior to the DS $ 40,000 $ (40,000) slurry seal related to the OM WD pipeline project. (Traffic Engineering) 44 CIP - EXISTN 401 95101 590 CP16B Leo Mullen Artificial Turf (CP16B) project is completed and can be closed. DS $ (74) $ 74 (Engineering) 2021 -02 -10 Item #08F Page 12 of 36 RESOLUTION 2021 -09 EXHIBIT 2021 -02 -10 Item #08F Page 13 of 36 FY 2020 -21 Proposed Operating Budget Amendments - First Quarter Fund Name Fund Organizat Object Project Description Department Revenue/ Expenditure / Fund Balance ion Code No. (Division) Transfer In Transfer Out Increase Code Increase Increase (Decrease) Decrease Decrease 45 CIP - EXISTN 401 95223 590 CS07B Encinitas Community Park Off Site Improvements project (CS07B) is completed and DS $ (56,520) $ 56,520 can be closed. (Engineering) 46 CIP - EXISTN 401 95233 590 CS07B Encinitas Community Park Off Site Improvements project (CS07B) is completed and DS $ (13) $ 13 can be closed. (Engineering) 47 CIP - EXISTN 401 95252 590 CS07B Encinitas Community Park Off Site Improvements project (CS07B) is completed and DS $ (404,106) $ 404,106 can be closed. (Engineering) 48 CIP - EXISTN 401 95101 590 CS10G Devonshire Traffic Calming project (CS10G) is completed and can be closed. DS $ (1) $ 1 (Engineering) 49 CIP - EXISTN 401 95101 590 CX11F Hwy 101 Emergency Repair project (CX11F) is completed and can be closed. DS $ (238) $ 238 (Engineering) 50 CIP - EXISTN 401 95223 590 CX11F Hwy 101 Emergency Repair project (CX11F) is completed and can be closed. DS $ (9,153) $ 9,153 (Engineering) 51 CIP - EXISTN 401 95233 590 CX11F Hwy 101 Emergency Repair project (CX11F) is completed and can be closed. DS $ (1,625) $ 1,625 (Engineering) 52 CIP - EXISTN 401 95212 590 CX20B Beacon's Beach Retaining Wall project (CX20B) is completed and can be closed. DS $ (2,550) $ 2,550 (Engineering) 53 CIP - EXISTN 401 95213 580 WC10A Technology Replacement project (WC10A) will be closed and balance will be City Manager $ (107,710) $ 107,710 transferred to the Tech Infrastructure Replacement project (WC12C). (IT) 54 CIP - EXISTN 401 95213 580 WC12C Transfer from the closed Technology Replacement project (WC10A) to the City Manager $ 107,710 $ (107,710) Governmental /Educational Access Project- Equipment Update project (WC12C). (IT) 55 CIP - EXISTN 401 95101 580 WC14A Cityworks Server project (WC14A) will be closed and balance will be transferred to City Manager $ (6,620) $ 6,620 the Tech Infrastructure Replacement project (WC18E). (IT) 56 CIP - EXISTN 401 95101 580 WC16C Mobile Workforce project (WC16C) will be closed and $6,173.38 transferred to City Manager $ (14,997) $ 14,997 Tech Infrastructure Replacement project (WC18E). (IT) 57 CIP - EXISTN 401 95101 580 WC10A Technology Replacement project (WC10A) will be closed and balance will be City Manager $ (26,367) $ 26,367 transferred to the Tech Infrastructure Replacement project (WC18E). (IT) 58 CIP -NEW 402 95101 590 WC18E Transfers from closed projects (WC10A), (WC14A), and (WC16C) to the Tech City Manager $ 34,160 $ (34,160) Infrastructure Replacement project (WC18E). (IT) 59 CIP - EXISTN 401 95101 592 WC15B Active Transportation Plan (WC15B) is completed and can be closed. Development $ (4,253) $ 4,253 Services 60 CIP - EXISTN 401 95101 592 WC19C Consolidated Plan project (WC19C) will be closed and $2,910 transferred to the DS $ (2,910) $ 2,910 MAP project (WC21A) . (Advanced Planning) 61 CIP - EXISTN 401 95101 592 WC21A Transfer from closed Consolidated Plan project (WC19C) to the MAP project DS $ 2,910 $ (2,910) (WC21A). (Advanced Planning) 62 CIP -NEW 402 95101 590 CD17A Leucadia Drainage Improvements - Re- appropriate of a portion of the funds that DS $ 7,000 $ (7,000) were transferred to other Tier 1 priority projects during the FY 2020 -21 budget (Engineering) process. 63 CIP -NEW 402 95295 590 CS17G Additional appropriation to replace streetlight and traffic signals that have been DS $ 90,000 $ (90,000) knocked down by vehicles. (Traffic Engineering) 64 CIP -NEW 402 95101 590 CS17C Safe Routes to School Cardiff School District project (CS17C) is completed and can DS $ (11,014) $ 11,014 be closed. (Engineering) 65 CIP -NEW 402 95101 590 CS18C Springwood Sidewalks project (CS18C) is completed and can be closed. DS $ (3,794) $ 3,794 (Engineering) 66 CIP -NEW 402 95101 592 WC18B Assessment of Fair Housing project (WC18B) is completed and can be closed. DS $ (45,312) $ 45,312 (Advanced Planning) 2021 -02 -10 Item #08F Page 13 of 36 RESOLUTION 2021 -09 EXHIBIT 2021 -02 -10 Item #08F Page 14 of 36 FY 2020 -21 Proposed Operating Budget Amendments - First Quarter Fund Name Fund Organizat Object ion Code Code Project No. Description Department (Division) Revenue/ Transfer In Increase Decrease Expenditure / Transfer Out Increase Decrease Fund Balance Increase (Decrease) 67 SEC8ADMIN 551 00000 337.4 Add revenue for increase in Port-In Vouchers for Section 8 program DS (Advanced Planning) $ 50,000 $ 50,000 68 SEC8ADMIN 551 51480 494.5 Add expenditure for increase in Port-In Vouchers for Section 8 program DS (Advanced Planning) $ 50,000 $ (50,000) 69 Total Budget Amendments (All Funds) $ (122,170) $ (207,691) $ 85,521 70 GENFUND 101 90999 498.1 Adjustment to fund a Senior Services Recreation Supervisor. Funds are being moved from the Recreation Programs and Center Programs division budgets in the General Fund to permanent salaries in the Senior Nutrition Program. $ 71,042 $ (71,042) 71 SRNUTR 221 00000 398.1 Adjustment to fund a Senior Services Recreation Supervisor. $ 71,042 $ 71,042 72 GENFUND 101 90999 498.2 Transfer out from General Fundto El Camino Real Z Crossing project (CS20B). $ 40,000 $ (40,000) 73 CIP -NEW 402 00000 398.2 CS20B Transfer in to El Camino Real Z Crossing project (CS20B). $ 40,000 $ 40,000 74 CIP- EXISTN 401 90999 498.2 CP16B Transfer out from closed Leo Mullen Artificial Turf (CP16B) project. $ 74 $ (74) 75 GENFUND 101 00000 398.2 Transfer in from closed Leo Mullen Artificial Turf (CP16B) project. $ 74 $ 74 76 GENFUND 101 90999 498.2 Transfer out from General Fund to Leucadia Flooding Issues project (CD17A) $ 7,000 $ (7,000) 77 CIP - EXISTN 402 00000 398.2 CD17A Transfer in to Leucadia Flooding Issues project (CD17A) $ 7,000 $ 7,000 78 ELLDCITY 295 90999 498.2 Transfer out from the Encinitas Lighting and Landscape District Fund to the Street Light and Traffic Signal Replacement project (CS17G). $ 90,000 $ (90,000) 79 CIP -NEW 402 00000 398.2 CS17G Transfer in to the Street Light and Traffic Signal Replacement project (CS17G). $ 90,000 $ 90,000 80 CIP - EXISTN 401 90999 498.2 CS07B Transfer out from closed Encinitas Community Park Off Site Improvements project (CS07B). $ 460,939 $ (460,939) 81 FEDCAPGRNT 223 00000 398.2 Transfer in from closed Encinitas Community Park Off Site Improvements project (CS07B). $ 56,820 $ 56,820 82 TRAFFIC 233 00000 398.2 Transfer in from closed Encinitas Community Park Off Site Improvements project (CS07B). $ 13 $ 13 83 INLIEUUNDR 252 00000 398.2 Transfer in from closed Encinitas Community Park Off Site Improvements project (CS07B). $ 404,106 $ 404,106 84 CIP - EXISTN 401 90999 498.2 CS10G Transfer out from closed Devonshire Traffic Calming project (CS10G). $ 1 $ (1) 85 GENFUND 101 00000 398.2 Transfer in from closed Devonshire Traffic Calming project (CS10G). $ 1 $ 1 86 CIP - EXISTN 401 90999 498.2 CX11F Transfer out from closed Hwy 101 Emergency Repair project (CX11F). $ 11,049 $ (11,049) 87 GENFUND 101 00000 398.2 Transfer in from closed Hwy 101 Emergency Repair project (CX11F). $ 238 $ 238 88 FEDCAPGRNT 223 00000 398.2 Transfer in from closed Hwy 101 Emergency Repair project (CX11F). $ 9,183 $ 9,183 2021 -02 -10 Item #08F Page 14 of 36 RESOLUTION 2021 -09 EXHIBIT 2021 -02 -10 Item #08F Page 15 of 36 FY 2020 -21 Proposed Operating Budget Amendments - First Quarter Fund Name Fund Organizat Object ion Code Code Project No. Description Department (Division) Revenue/ Transfer In Increase Decrease Expenditure / Transfer Out Increase Decrease Fund Balance Increase (Decrease) 89 TRAFFIC 233 00000 395.2 Transfer in from closed Hwy 101 Emergency Repair project (CX11F). $ 1,625 $ 1,625 90 CIP - EXISTN 401 90999 495.2 CX20B Transfer outfrom Beacon's Beach Retaining Wall project (CX20B). $ 2,550 $ (2,550) 91 COASTMGMT 212 00000 395.2 Transfer in from Beacon's Beach Retaining Wall project (CX20B). $ 2,550 $ 2,550 92 CIP - EXISTN 401 90999 495.2 WC10A /N Technology Replacement project (WC10A) and Cityworks Server project (WC14A) will be closed and funding will be transferred to the Tech Infrastructure Replacement project (WC16E). $ 27,956 $ (27,956) 93 CIP -NEW 402 00000 395.2 WC16E Transfer into Tech Infrastructure Replacement project (WC16E). $ 27,956 $ 27,956 94 CIP - EXISTN 401 90999 495.2 WC16C Mobile Workforce project (WC16C) will be closed and $6,173 transferred to Tech Infrastructure Replacement project (WC16E). The remaining balance will be returned to the funding source. $ 14,456 $ (14,456) 95 CIP -NEW 402 00000 395.2 WC16E Transfer into Tech Infrastructure Replacement project (WC16E). $ 6,173 $ 6,173 96 GENFUND 101 00000 395.2 Transfer in from closed Mobile Workforce project (WC16C) $ 5,313 $ 5,313 97 CIP - EXISTN 401 90999 495.2 WC15B Transfer out from closed Active Transportation Plan project (WC15B). $ 4,253 $ (4,253) 96 GENFUND 101 00000 395.2 Transfer in from closed Active Transportation Plan project (WC15B). $ 4,253 $ 4,253 99 CIP - EXISTN 401 90999 495.2 WC19C Transfer out from closed Five -Year Consolidated Plan project (WC19C). $ 2,910 $ (2,910) 100 GENFUND 101 00000 395.2 Transfer in from closed Five -Year Consolidated Plan project (WC19C). $ 2,910 $ 2,910 101 CIP - EXISTN 402 90999 495.2 CS17C Transfer out from closed Safe Routes to School Cardiff School District project (CS17C). $ 11,014 $ (11,014) 102 GENFUND 101 00000 395.2 Transfer in from closed Safe Routes to School Cardiff School District project (CS17C). $ 11,014 $ 11,014 103 CIP - EXISTN 402 90999 495.2 CS16C Transfer out from closed Springwood Sidewalks project (CS16C). $ 3,794 $ (3,794) 104 GENFUND 101 00000 395.2 Transfer in from closed Springwood Sidewalks project(CS16C). $ 3,794 $ 3,794 105 CIP - EXISTN 402 90999 495.2 WC16B Transfer out from closed Assessment of Fair Housing project (WC16B). $ 45,312 $ (45,312) 106 GENFUND 101 00000 395.2 Transfer in from closed Assessment of Fair Housing project(WC16B). $ 45,312 $ 45,312 107 Total Transfers (All Funds) $ 792,439 $ 792,439 $ 0 2021 -02 -10 Item #08F Page 15 of 36 ATTACHMENT 2 FY 2020 -21 Proposed Operating Budget Amendments - First Quarter Revenue Expenditure Fund Balance Department Increase Increase Increase Description (Division) (Decrease) (Decrease) (Decrease) General Fund (101) The City has an agreement with the San Elijo JPA ( SEJPA) to provide City Manager $ - $ 36,467 $ (36,467) information technology support. Staff is requesting an additional (Information appropriation to maintain standardization of SEJPA equipment and Technology) software with City licensing models and cybersecurity controls, including those related to Microsoft licensing, disaster recovery, air gap backups and enhanced phone system. The City receives offsetting revenue from SEJPA under the agreement. Due to the COVID -19 pandemic, summer 2020 Junior Lifeguard Fire and Marine $ (188,620) $ (81,032) $ (107,588) Program sessions were canceled. This budget adjustment is to reduce Safety the revenue and expenditures that were budgeted for the July- August (Jr. Lifeguard 2020 sessions. Program) The budget allocation for a permanent Marine Safety Sergeant should Fire and Marine $ (18,218) $ 18,218 be allocated 60% to the Marine Safety division and 40% to the Junior Safety Lifeguard Program. This budget adjustment will correct the salary (Marine Safety) allocation for this position in order to accurately reflect the position's hours dedicated to the program. There is no fiscal impact to the General Fire and Marine $ 18,218 $ (18,218) Fund. Safety (Jr. Lifeguard Program) Staff is requesting an appropriation for emergency sediment removal Public Works $ 50,000 $ (50,000) from the Manchester Avenue outlet to San Elijo Lagoon. Council (Stormwater approved an emergency declaration for immediate repairs on December Maintenance) 10, 2020. A corresponding reduction will be made in the Street Maintenance division operating budget, resulting in no fiscal impact. Public Works $ (50,000) $ (50,000) (Street Maintenance) Adjustment to fund a Senior Services Recreation Supervisor. Funds are Parks, Recreation $ (71,042) $ 71,042 being moved from the Recreation Programs and Center Programs and Cultural Arts division budgets in the General Fund and temporary salaries in the (Recreation Senior Nutrition Program (Fund 221) to permanent salaries in the Senior Programs) Nutrition Program. Total General Fund (101) $ (188,620) $ (115,607) $ (73,013) Recycling. Solid Waste & Household Hazardous Waste Fund (214) Staff is requesting an additional appropriation resulting from an Public Works $ 30,263 $ (30,263) expenditure increases for the E/U waste program and small residential (Administration) gleaning program to collect surplus produce to donate to local food banks. Total Recycling, Solid Waste & Household Hazardous Waste $ - $ 30,263 $ (30,263) Fund (214) Senior Nutrition Grant Fund (221) Request for an adjustment to fund a Senior Services Recreation Parks, Recreation $ 71,042 $ (71,042) Supervisor. Funds are being moved from the Recreation Programs and and Cultural Arts Center Programs division budgets in the General Fund and temporary salaries in the Senior Nutrition Program (Fund 221) to permanent salaries in the Senior Nutrition Program. Total Senior Nutrition Grant Fund (221) Kly- 4110151 � l "I"IT.11l :] $ $ 71,042 $ (71,042) Page 16 of 36 ATTACHMENT 2 =Y 2020 -21 Proposed Operating Budget Amendments - First Quarter Revenue Expenditure Fund Balance Department Increase Increase Increase description (Division) (Decrease) (Decrease) (Decrease) Restricted Donations & Contributions Fund (2291 Adjustments to the donation fund include adding the expenditure Parks, Recreation $ 16,450 $ 166,450 $ (150,000) appropriation for the Community Grant Program and increasing the and Cultural Arts revenue and expenditure budget for the San Diego County Community Enhancement Grant. The approved budgeted transfer from the General Fund to the Community Grant Program in Fund 229 was made, however, a budget appropriation was not made as part of the original FY 2020 -21 operating budget. Total Restricted Donations & Contributions Fund (229) $ 16,450 $ 166,450 $ (150,000) County Service Area 17 Fire Operations Fund (230) fhe Marine Safety Division budgeted for the purchase of a replacement Fire $ 6,000 $ (6,000; kII Terrain Vehicle (ATV). The lowest bid received was $6,000 over the (Fire Operations) eplacement budget. The proposed budget adjustment is to appropriate he additional $6,000 required for the replacement ATV from the CSA- 17 funds, since the ATV is used on the beach to respond to medical emergencies and transport patients. Total County Service Area 17 Fund (230) $ - $ 6,000 $ (6,000) Capital Improvements Funds (401/402/4031 during the FY 2020 -21 budget process, Council authorized $60,142 to Development $ 7,000 $ (7,000; )e re- appropriated from the Leucadia Flooding Issues project (CD17A) Services or sump pumps to other Tier 1 priority projects. It is necessary to re- (Engineering) rppropriate a portion of the funds to account for the work that has been ;ompleted. (here are a number of traffic safety and calming requests, including Development $ (50,000) $ 50,000 speed tables, all way stops, speed feedback signs and Rectangular Services Rapid Flashing Beacons, which require additional funds this fiscal year. (Traffic itaff is proposing a transfer from the General Mobility Improvements Engineering) )roject (CS18E), which has sufficient funds to the Traffic Safety and :aiming project (CS02F). $ 50,000 $ (50,000; There have been more streetlight and traffic signal knockdowns year -to- Development $ 90,000 $ (90,000) date than in previous fiscal years, including three street light Services knockdowns in December. Additional funding is needed in the Street (Traffic Light and Traffic Signal Replacement project (CS17G) to cover the cost Engineering) of existing replacements, as well as any future replacements that may be necessary before the end of the fiscal year. Funding originates from the Encinitas Lighting and Landscape District Fund (Fund 295). fhe Olivenhain Municipal Water District is currently working on a Development $ 40,000 $ (40,000; )ipeline replacement project in the vicinity of the El Camino Real Z- Services :rossing project (CS20B). It is recommended that the conduit be (Traffic nstalled during the pipeline project (prior to slurry seal). This will avoid Engineering) 9isturbing the asphalt later. 2021 -02 -10 Item #08F Page 17 of 36 ATTACHMENT 2 FY 2020 -21 Proposed Operating Budget Amendments - First Quarter Revenue Expenditure Fund Balance Department Increase Increase Increase Description (Division) (Decrease) (Decrease) (Decrease) Leo Mullen Artificial Turf (CP16B) project is completed and can be Development $ (74) $ 74 closed. Services (Engineering) Encinitas Community Park Off Site Improvements project (CS07B) is Development $ (460,939) $ 460,939 completed and can be closed. Services (Engineering) Devonshire Traffic Calming project (CS10G) is completed and can be Development $ (1) $ 1 closed. Services (Engineering) Hwy 101 Emergency Repair project (CX11F) is completed and can be Development $ (11,049) $ 11,049 closed. Services (Engineering) Beacon's Beach Retaining Wall project (CX20B) is completed and can Development $ (2,580) $ 2,580 be closed. Services (Engineering) Technology Replacement project (WC10A) will be closed and $26,366 City Manager $ (134,076) $ 134,076 will be transferred to the Tech Infrastructure Replacement project (Information (WC18E) and $107,710 to the Governmental /Educational Access Technology) Project- Equipment Update project (WC12C). Cityworks Server project (WC14A) will be closed and balance will be City Manager $ (6,620) $ 6,620 transferred to the Tech Infrastructure Replacement project (WC18E). (Information Technology) Transfer from the closed Technology Replacement project (WC10A) to City Manager $ 107,710 $ (107,710) the the Governmental /Educational Access Project- Equipment Update (Information project (WC 12C). Technology) Mobile Workforce project (WC16C) will be closed and $1,173.38 City Manager $ (14,997) $ 14,997 transferred to Tech Infrastructure Replacement project (WC18E). The (Information remaining balance will be returned to the funding source. Technology) Transfers from closed projects to the Tech Infrastructure Replacement City Manager $ 34,160 $ (34,160) project (WC18E). (Information Technology) Active Transportation Plan (WC15B) is completed and can be closed. Development $ (4,253) $ 4,253 Services Preparation of the Five -Year 2020 -2025 Consolidated Plan required by Development $ (22,910) $ 22,910 CDBG and the 2020 -2021 Annual Action Plan is complete. Services Consolidated Plan project (WC19C) will be closed and $20,000 (Advanced transferred to the MAP project (WC21A). Planning) Consolidated Plan project (WC19C) will be closed and $20,000 Development $ 22,910 $ (22,910) transferred to the MAP project (WC21A). Services (Advanced Planning) Safe Routes to School Cardiff School District project (CS17C) is Development $ (11,014) $ 11,014 completed and can be closed. Services (Engineering) Springwood Sidewalks project (CS18C) is completed and can be Development $ (3,794) $ 3,794 closed. Services (Engineering) 2021 -02 -10 Item #08F Page 18 of 36 ATTACHMENT 2 FY 2020 -21 Proposed Operating Budget Amendments - First Quarter Revenue Expenditure Fund Balance Department Increase Increase Increase Description (Division) (Decrease) (Decrease) (Decrease) Assessment of Fair Housing project (WC18B) is completed and can be Development $ (45,312) $ 45,312 closed. Services (Advanced Planning) Total Capital Improvements Funds (401/402/403) $ $ (415,839) $ 415,839 Section 8 Housing Assistance Program Admin Fund (551) Housing Assistance Payments (HAP) for the Section 8 Port -In vouchers Development $ 50,000 $ 50,000 $ are exceeding projections due to both the number of participants, as Services well as the per unit costs. Expenses are incurred by the Encinitas (Advanced Housing Authority (EHA) first, then are reimbursed by the originating Planning) Housing Authority. The revenue and expenditure accounts act as a passthrough with each other. Total Section 8 Housing Assistance Program Admin Fund 551 Total All Funds 2021 -02 -10 $ 50,000 $ 50,000 $ - $ (122,170) $ (207,691) $ 85,521 Item #08F Page 19 of 36 ATTACHMENT 3 FY 2020 -21 Proposed Fund Transfer Amendments - First Quarter Transfer In Transfer Out Increase Increase Description Department (Decrease) (Decrease) General Fund (101) Adjustment to fund a Senior Services Recreation Supervisor. Funds are Parks, Recreation being moved from the Recreation Programs and Center Programs division and Cultural Arts budgets in the General Fund and temporary salaries in the Senior Nutrition (Recreation Program (Fund 221) to permanent salaries in the Senior Nutrition Program. Programs) General Fund (101) $ 71,042 Senior Nutrition Program (221) $ 71,042 During the FY 2020 -21 budget process, Council authorized $60,142 to be Development re- appropriated from the Leucadia Flooding Issues project (CD17A) for Services sump pumps to other Tier 1 priority projects. It is necessary to re- (Engineering) appropriate a portion of the funds to account for the work that has been completed. General Fund (101) $ 7,000 Capital Improvement Fund (401) $ 7,000 The Olivenhain Municipal Water District is currently working on a pipeline Development replacement project in the vicinity of the El Camino Real Z- Crossing Services project (CS2013). It is recommended that the conduit be installed during the (Engineering) pipeline project (prior to slurry seal). This will avoid disturbing the asphalt later. General Fund (101) $ 40,000 Capital Improvement Fund (402) $ 40,000 Encinitas Lighting and Landscape District Fund (295) There have been more streetlight and traffic signal knockdowns year -to- date than in previous fiscal years, including three street light knockdowns in December. Additional funding is needed in the Street Light and Traffic Signal Replacement project (CS17G) to cover the cost of existing replacements, as well as any future replacements that may be necessary before the end of the fiscal year. Funding originates from the Encinitas Lighting and Landscape District Fund (Fund 295). Encinitas Lighting and Landscape District Fund (295) $ 90,000 Capital Improvement Fund (402) $ 90,000 Capital Improvement Funds (401/402/403) Leo Mullen Artificial Turf (CP1613) project is completed and can be closed. Development Services (Engineering) Capital Improvement Fund (401) $ 74 General Fund 101 $ 74 Encinitas Community Park Off Site Improvements project (CS0713) is Development completed and can be closed. Services (Engineering) Capital Improvement Fund (401) $ 460,939 Federal Capital Grants Fund (223) $ 56,820 Traffic Mitigation Fee Fund (233) 13 In Lieu Undergrounding Fund (252) 404,106 2021 -02 -10 Item #08F Page 20 of 36 ATTACHMENT 3 FY 2020 -21 Proposed Fund Transfer Amendments - First Quarter Transfer In Transfer Out Increase Increase Description Department (Decrease) (Decrease) Devonshire Traffic Calming project (CS10G) is completed and can be Development closed. Services (Engineering) Capital Improvement Fund (401) $ 1 General Fund (101) $ 1 Hwy 101 Emergency Repair project (CX11 F) is completed and can be Development closed. The project was completed in 2016 and the final grant funding was Services received in 2020. (Engineering) Capital Improvement Fund (401) $ 11,049 General Fund (101) $ 238 Federal Capital Grants Fund (223) 9,183 Traffic Mitigation Fee Fund 233 1,628 Beacon's Beach Retaining Wall project (CX20B) is completed and can be Development closed. Services (Engineering) Capital Improvement Fund (401) $ 2,580 Coastal Management Fund (212) $ 2,580 Technology Replacement project (WC10A) will be closed and $26,366 will City Manager be transferred to the Tech Infrastructure Replacement project (WC18E). (Information Cityworks Server project (WC14A) will be closed and balance of $1,620 will Technology) be transferred to the Tech Infrastructure Replacement project (WC18E). Capital Improvement Fund (401) $ 27,986 Capital Improvement Fund (402) $ 27,986 Mobile Workforce project (WC16C) will be closed and $6,173 transferred to City Manager Tech Infrastructure Replacement project (WC18E). The remaining balance (Information will be returned to the funding source. Technology) Capital Improvement Fund (401) $ 14,486 Capital Improvement Fund (402) $ 6,173 General Fund (101) $ 8,313 Active Transportation Plan project (WC1513) is completed and can be Development closed. Services Capital Improvement Fund (401) $ 4,253 General Fund 101 $ 4,253 Preparation of the Five -Year 2020 -2025 Consolidated Plan required by Development CDBG and the 2020 -2021 Annual Action Plan is complete. Consolidated Services Plan project (WC19C) will be closed. (Advanced Planning) Capital Improvement Fund (401) $ 2,910 General Fund (101) $ 2,910 2021 -02 -10 Item #08F Page 21 of 36 ATTACHMENT 3 FY 2020 -21 Proposed Fund Transfer Amendments - First Quarter Transfer In Transfer Out Increase Increase Description Department (Decrease) (Decrease) Safe Routes to School Cardiff School District project (CS17C) is completed Development and can be closed. Services (Engineering) Capital Improvement Fund (402) $ 11,014 General Fund (101) $ 11,014 Springwood Sidewalks project (CS18C) is completed and can be closed. Development Services (Engineering) Capital Improvement Fund (402) $ 3,794 General Fund (101) $ 3,794 Assessment of Fair Housing project (WC18B) is completed and can be Development closed. Services (Advanced Planning) Capital Improvement Fund (402) $ 45,312 General Fund (101) $ 45,312 Total Transfers $ 792,439 $ 792,439 2021 -02 -10 Item #08F Page 22 of 36 City of Encinitas ATTACHMENT 4 Summary of Budgetary Fund Balance FY 2020 -2021 FY 2020 -21 Council Action Increase (Decrease) to Available Fund Description Meeting Date Resolution # Fund Balance Balance Actual Beginning Fund Balance, 7/1/19 27,206,008 Less: Contingency Reserve (14,237,349) Budget Stabilization Reserve (1,560,690) Nonspendable Reserve (455,097) Opportunity Fund Balance Committed to CIP (410,000) CIP Carryover Reserve CIP Carryover Reserve 10,542,872 Available Beginning Fund Balance, 7/1/20 FY 2020 -21 Original Budgets Adopted 6/24/20 2020 -54 (1,389,618) 9,153,254 Less Unrealized Investment Gains Recorded at Fair Market Value Less FY20 Encumbrance Carryovers (1,251,240) FY 2020 -21 Budget Adjustments by Council: 1 - El Portal Undercrossing (CS16F) 8/12/21 2020 -61 (620,000) 7,282,014 2. Continuing Appropriations 8/19/21 2020 -62 (196,112) 7,085,902 3. Marine Safety Surf Camera Agreement 9/16/21 2020 -83 7,085,902 4. Public Art Pedestals 9/23/21 2020 -82 7,085,902 5. Center Art Gallery Lighting 10/28/20 2020 -84 7,085,902 6. Streetscape (CSO4D) and El Portal Undercrossing (CS16F) projects and additional payment to CalPERS (FY 19 -20 Year End Report) 12/9/20 2020 -100 (3,762,514) 3,323,388 7. Proposed First Quarter Amendments 2110121 2021 -09 (112,567) 3,210,821 2021 -02 -10 Item #08F Page 23 of 36 ATTACHMENT 5 Schedule C: General Fund Revenue, Expenditures and Transfers Detail FY 2020 -21 FY 2020 -21 FY 2020 -21 FY 2020 -21 FY 2020 -21 FY 2020 -21 Adopted Budget Amended Actual Budget Budget Budget Amendment Budget Amounts $ Variance % 6/24/20 Over /(Under) YTD YTD REVENUE TAX REVENUE 1 PROPERTY TAXES $ 51,687,490 $ $ 51,687,490 $ 1,324,177 $ (50,363,313) 2.6% 2 DOCUMENTARY TRANSFER TAXES 520,000 520,000 157,804 (362,196) 30.3% 3 SALES TAXES 11,898,717 11,898,717 1,248,152 (10,650,565) 10.5% 4 TRANSI ENT OCCU FANCY TAX 1,650,704 1,650,704 259,468 (1,391,236) 15.7% 5 FRANCHISE FEES 2,208,351 2,208,351 38,959 (2,169,392) 1.8% 6 TAX REVENUE TOTAL 67,965,262 67,965,262 3,028,560 (64,936,702) 4.5% OTHER REVENUE �9 7 LICENSES AND PERMITS 235,200 235,200 91,730 (143,470) 39.0% 8 INTERGOVERNMENTAL REVENUE 674,947 674,947 60,047 (614,900) 8.9% 9 CHARGES FOR SERVICES 6,958,742 6,958,742 1,445,649 (5,513,093) 20.8% 10 FINES AND PENALTIES 404,153 404,153 58,511 (345,642) 14.5% 11 USE OF MONEY 837,361 5,805 843,166 300,349 (542,817) 35.6% 12 OTHER REVENUE 548,811 - 548,811 85,163 (463,648) 15.5% 13 OTHER REVENUE TOTAL 9,659,214 5,805 9,665,019 2,041,448 (7,623,571) 21.1% 14 REVENUE TOTAL 77,624,476 5,805 77,630,281 5,070,009 (72,560,272) 6.5% EXPENDITURES GENERAL GOVERNMENT . 15 CITYCOUNCIL - ADMINISTRATION 473,279 - 473,279 109,230 (364,049) 23.1% 16 CITY COUNCIL - CITY ATTORNEY 690,500 690,500 146,114 (544,386) 21.2% 17 CITYMANAGER - ADMINISTRATION 1,090,588 1,090,588 176,316 (914,272) 16.2% 18 CITY MANAGER- ECONOMIC DEV 213,000 213,000 85,833 (127,167) 40.3% 19 CITY MANAGER- ENVIRONMENTAL SVC 161,960 161,960 32,623 (129,337) 20.1% 20 CITYMANAGER- HUMANRESOURCES 897,607 897,607 173,924 (723,683) 19.4% 21 CITY MANAGER- INFORMATION TECHNOLOGY 2,737,958 2,737,958 606,493 (2,131,465) 22.2% 22 CITYCLERK - ADMINISTRATION 443,249 443,249 94,656 (348,593) 21.4% 23 CITY CLERK - ELECTIONS 282,800 282,800 2,176 (280,624) 0.8% 24 FINANCE - ADMINISTRATION 2,059,020 2,059,020 418,576 (1,640,444) 20.3% 25 GENERAL GOVERNMENT TOTAL 9,049,961 9,049,961 1,845,942 (7,204,019) 20.4% DEVELOPMENT SERVICES . 26 DEV SVC-DIRECTOR 560,027 560,027 101,393 (458,634) 18.1% 27 DEVSVC- PLAN- ADMINSVCS 444,406 - 444,406 96,076 (348,330) 21.6% 28 DEVSVC- PLAN -LAND DEVELOPMENT 2,347,380 62,483 2,409,863 531,249 (1,878,614) 22.0% 29 DEVSVC- PLAN - REGULATORY PERMIT 144,064 - 144,064 30,841 (113,223) 21.4% 30 DEV SVC- PLAN - APPLICANT DEPOSIT 4,000 - 4,000 - (4,000) 0.0% 31 DEV SVC- PLAN -ADV PLANNING -HSG 677,193 22,252 699,445 128,206 (571,239) 18.3% 32 DEVSVC- PLAN - BUILDING & CODE 2,296,613 - 2,296,613 468,185 (1,828,428) 20.4% 33 DEV SVC- PLAN - PARKING CITATION 113,500 - 113,500 7,601 (105,899) 6.7% 34 DVCSVC -ENG -CITY ENGINEER 1,231,819 5,000 1,236,819 253,349 (983,470) 20.5% 35 DEVSVC - ENG- TRAFFIC ENGINEERNG 606,530 37,355 643,885 127,598 (516,287) 19.8% 36 DEVSVC -ENG- INSPECTIONS 1,282,418 - 1,282,418 145,775 (1,136,643) 11.4% 37 DEVELOPMENT SERVICES TOTAL 9,707,950 127,090 9,835,040 1,890,273 (7,944,767) 19.2% 2021 -02 -10 Item #08F Page 24 of 36 ATTACHMENT 5 Schedule C: General Fund Revenue, Expenditures and Transfers Detail PARKS, RECREATION & CULTURAL ARTS 58 PARKSREC - ADMINISTRATION FY 2020 -21 FY 2020 -21 FY 2020 -21 FY 2020 -21 FY 2020 -21 FY 2020 -21 59 PARKS REC - PARK MAINTENANCE Adopted Budget Amended Actual Budget Budget 60 PARKS REC - BEACH MAINTENANCE Budget Amendment Budget Amounts $ Variance % 61 PARKSREC - TRAIL MAINTENANCE 6/24/20 - 220,192 36,391 Over /(Under) YTD 62 PARKS REC- RECREATION PROGRAMS 452,985 - 452,985 26,928 YTD 5.9% PUBLIC SAFETY 818,066 818,066 113,602 (704,464) 13.9% 38 PUBLIC SAFETY -LAW ENFORCEMENT 16,774,200 16,774,200 1,423,085 (15,351,115) 8.5% 39 PUBLIC SAFETY - FIRE ADMIN 593,323 593,323 149,298 (444,025) 25.2% 40 PUBLIC SAFETY -FIRE OPERATIONS 14,177,036 14,177,036 5,059,790 (9,117,246) 35.7% 41 PUBLIC SAFETY -LOSS PREVENTION 708,138 708,138 124,331 (583,807) 17.6% 42 PUBLIC SAFETY - DISASTER PREP 189,722 - 189,722 17,053 (172,669) 9.0% 43 PUBLIC SAFETY- MARINE SAFETY 1,364,226 5,805 1,370,031 461,664 (908,367) 33.7% 44 PUBLIC SAFETY - JRLIFEGUARDS 256,664 - 256,664 29,052 (227,613) 11.3% 45 PUBLIC SAFETY TOTAL 34,063,309 5,805 34,069,114 7,264,273 (26,804,841) 21.3% PUBLIC WORKS 4,322,596 4,322,596 3,421,066 (901,530) 79.1% 46 PUBLICWORKS - ADMINISTRATION 509,743 - 509,743 104,478 (405,265) 20.5% 47 PUBLIC WORKS- ENVIRONMENTAL 2,100 198,167 2,100 - (2,100) 0.0% 48 PUBLICWORKS - STREETMAINT 3,087,646 (192,362) 3,087,646 452,986 (2,634,660) 14.7% 49 PUBLIC WORKS -FAC MAINT CVC CTR 407,833 407,833 80,557 (327,276) 19.8% 50 PUBLIC WORKS -FAC MAINT FIRE ST 293,426 (4,634,105) 293,426 75,454 (217,972) 25.7% 51 PUBLIC WORKS -FAC MAINT PW YRD 177,287 (1,463,750) 177,287 33,996 (143,291) 19.2% 52 PUBLIC WORKS -FAC MAINT LIBRARY 325,812 (6,097,855) 325,812 52,161 (273,651) 16.0% 53 PUBLIC WORKS -COMM CTR & PARKS 382,194 (6,290,217) $ 382,194 91,131 (291,063) 23.8% 54 PUBLIC WORKS -STORM WATER MAINT 663,009 663,009 119,453 (543,556) 18.0% 55 PUBLIC WORKS -STORM WATER FLOOD 93,756 93,756 14,518 (79,238) 15.5% 56 PUBLIC WORKS - STORMWATER FROG 797,191 797,191 129,676 (667,515) 16.3% 57 PUBLIC WORKS TOTAL 6,739,997 6,739,997 1,154,410 (5,585,587) 17.1% PARKS, RECREATION & CULTURAL ARTS 58 PARKSREC - ADMINISTRATION 1,263,461 1,263,461 239,762 (1,023,699) 19.0% 59 PARKS REC - PARK MAINTENANCE 2,545,596 - 2,545,596 462,719 (2,082,877) 18.2% 60 PARKS REC - BEACH MAINTENANCE 581,935 69,022 650,957 130,985 (519,972) 20.1% 61 PARKSREC - TRAIL MAINTENANCE 220,192 - 220,192 36,391 (183,801) 16.5% 62 PARKS REC- RECREATION PROGRAMS 452,985 - 452,985 26,928 (426,057) 5.9% 63 PARKS REC - COMM CENTER OPER 818,066 818,066 113,602 (704,464) 13.9% 64 PARKS REC - COMM CENTER PROGRAMS 269,297 269,297 54,170 (215,127) 20.1% 65 PARKS REC - COMM CENTER RENTALS 100,419 100,419 19,549 (80,870) 19.5% 66 PARKSREC - SENIOR CENTER 210,012 210,012 28,195 (181,817) 13.4% 67 PARKS REC - REC FACILITY PROGRAMS 512,056 512,056 118,062 (393,994) 23.1% 68 PARKSREC - CULTURAL ARTS 233,614 (3,750) 229,864 43,090 (186,774) 18.7% 69 PARKS, REC & CULTURAL ARTS TOTAL 7,207,633 65,272 7,272,905 1,273,454 (5,999,451) 17.5% NON - DEPARTMENTAL I 70 NON DEPT - CENTRAL PURCHASES 95,298 - 95,298 5,937 (89,361) 6.2% 71 NON DEPT - SHARED EXPENSES 4,322,596 4,322,596 3,421,066 (901,530) 79.1% 72 NON - DEPARTMENTAL TOTAL 4,417,894 - 4,417,894 3,427,003 (990,891) 77.6% 73 EXPENDITURES TOTAL 71,186,744 198,167 71,384,911 16,855,354 (54,529,557) 23.6% 74 EXCESS OF REVENUE OVER EXPENDITURES 6,437,732 (192,362) 6,245,370 (11,785,346) (18,030,716) - 188.7% TRANSFERS 75 TRANSFERS IN 7,281,803 (4,634,105) 2,647,698 4,796,372 2,148,674 181.2% 76 TRANSFERS OUT (15,109,153) (1,463,750) (16,572,903) (13,358,411) 3,214,492 80.6% 77 TRANSFER TOTAL (7,827,350) (6,097,855) (13,925,205) (8,562,038) 5,363,166 61.5% 78 NET INCREASE (DECREASE) TO FUND BALANCE $ (1,389,618) $ (6,290,217) $ (7,679,835) $ (20,347,384) $ (12,667,549) 264.9% 2021 -02 -10 Item #08F Page 25 of 36 FY 2020 -21 YTD Capital Improvement Project Status Report - First Quarter ATTACHMENT 6 2021 -02 -10 Item #08F Page 26 of 36 Anticipated Project to Date Fiscal Year to Remaining Completion WPICIP Project to Date Budget Expenditures Date Transfers or Balance as of Date Project Title No. Responsible Depart ment as of 09/30/2020 as of 09/30/2020 Returns (Out)/In 09/30/2020 (Month -Year) Status DRAINAGE PROJECTS 1 Storm Drain Repair CDOSE DEVELOPMENT SERV- ENS 3,136,001 (2,442,051) 693,950 Ongoing Ongoing Master Project. 2 Manchester Ave.@ Mira Costa Drainage CD07C DEVELOPMENT SERV- ENS 56,902 - 56,902 N/A Belmont Contribution. Improvements 3 5 Yr. Habitat - Biological & Monitoring CD17B DEVELOPMENT SERV- ENS 174,474 (97,128) 77,346 8/1/2021 The 5 year maintenance and monitoring of the El Camino Real Channel Storm Drain began in June 2016. The 4th Annual Report was submitted this Fall, next year will be the final year of monitoring and reporting. 4 Watershed LID Retrofit CD19A SDWD 185,780 (20,135) 165,645 Processing amendment with IRWM /DWR to revise project scope to include Public Works Yard Improvements. Progress reporting will continue until Streetscape is completed. Cal Total 3,553,157 2 559 314 993,843 WASTEWATER PROJECTS - CARDIFF SANITARY DIVISION (CSD) 5 CSD Collection System Rehab CC04E CSD- ENS 3,816,691 1,376,892 2,439,799 Ongoing Ongoing Master Project. 6 Olivenhain Trunk Improvements CC04J CSD- ENS 12,316,982 (3,135,965) 9,181,017 7/1/2021 Project is split into 3 phases. Phase 1 is ready to go for construction. Phase 2 and 3 are in right ofway acquisition. 7 Lone Jack& Somerset Main Replacement CC07B CSD - ENS 0 7/1/2021 Included in the Olivenhain Trunk Sewer Project. See status above. 8 Sewer Master Plan Update CC16B CSD- PW 133,234 (54,367) 78,867 6/30/2021 Master Plan and Rate Study in progress. Anticipate completion Spring 2021. 9 SEJ PA Plant Improvements CC20A CSD- PW 752,041 (419,391) (332,650) Closed Annual contribution to SEJPA capital improvement program. Includes remaining FY19 balance. 10 SEJ PA Plant Improvements CC21A CSD- PW 425,000 - 332,650 757,650 Ongoing Annual contribution to SEJPA capital improvement program. Includes remaining FY20 balance. 11 Cardiff Pump Station /SEJPAForce Main CC20B CSD -PW 420,000 250000 170000 6/30/2021 Part ofSEJPA capital improvement proqram. Cal Total 17,863,948 (5,236,614) 12,627,334 WASTEWATER PROJECTS - ENCINITAS SANITARY DIVISION ESD 12 Batiquitos 2004 Pump Station CE04A ESD- PW 2,910,620 (2,712,836) - 197,784 Ongoing Annual pass - through contribution to Leucadia Water District for capital Improvements improvements. 13 Collection System Rehabilitation CE04H ESD - ENS 7,137,685 1,015,808 6,121,877 Ongoing Ongoing Master Project. 14 Master Plan Update CE16A ESD- PW 133,234 54,367 78,867 6/30/2021 Master Plan and Rate Stud in progress. Anticipate completion Spring 2021. 15 Poinsettia Station Gravity Pipeline CE17C ESD- PW 246,413 (241,639) - 4,774 12/31/2020 ESD share of Leucadia Wastewater project - Poinsettia Station Gravity Pipeline. (formerly Lanikai Gravity Sewer Line) Anticipate completion Spring 2020. Final billings anticipated Fall 2020. 16 Encina Plant Improvements CE20B ESD- PW 1,843,371 (976,758) (866,614) Closed Annual contribution to EWA capital improvement program. Includes remaining FY19 balan 17 Encina Plant Improvements CE21 B ESD- PW 882,336 - 866,614 1,748,950 Ongoing Annual contribution to EWA capital improvement program. Includes remaining FY20 balance. Cal Total 13,153,659 -5,001,407 0 8,152,252 2021 -02 -10 Item #08F Page 26 of 36 FY 2020 -21 YTD Capital Improvement Project Status Report - First Quarter ATTACHMENT 6 Anticipated Project to Date Fiscal Year to Remaining Completion WPICIP Project to Date Budget Expenditures Date Transfers or Balance as of Date Project Title No. Responsible Depart mem as of 09/30/2020 as of 09/30/2020 Returns (Out)/In 09/30/2020 (Month -Year) Status PARK & BEACH PROJECTS 18 Recreation Trails Development Fund CPOOF PARKS, RECAND CULTURAL 2,014,413 (742,678) 1,271,735 Ongoing The Trails Master Plan includes 80 miles oftrails with 40.5 miles currently developed. ARTS/DEV SERV ENG Funding was approved for the following trails during the FY 2017 -18 six year CIP budget process. Trail 95 El Camino Del Norte Connection: Lucylle Ln. to County of San Diego. This trail project is in advertisement now and is expected to be awarded and start construction in early 2021. Trail 82, Rancho Santa Fe Road: Encinitas Blvd. to El Camino Del Norte Staff is coordinating with SDG &E, AT &T and OMWD on utility relocations based on updated Trail 82 plans. Staff is preparing exhibits in preparation for outreach to the property owner at the south end ofthe project to secure an easement. Adams Run Trail, end of Adams Run Trail to Rancho Summit Drive Trail in Olivenhain. This trail will require a Mitigated Negative Declaration. Staff is working with the US Fish and Wildlife Service (USFWS) regarding habitat impacts, and will involve purchase of Mitigation Bank Credits. Construction estimate is subject to USFWS response and approval. Staff is reviewing alignment analysis for submittal to USFWS. The Trail 79 Manchester Avenue Connection, Engineering estimates working with a consultant on design in FY 2021 -22 19 Park Improvement Projects CP04G PARKS, RECAND CULTURAL 2,507,987 (2,207,269) 300,718 Ongoing The Parks, Recreation and Cultural Arts Department identifies improvement projects ARTS for park and recreational facilities on an annual basis, with majority funding from cell tower lease agreements. Projects may include, but are not limited to, the replacement ofvarious park/beachftrail amenities and rehabilitation of existing facilities /amenities. The playground replacement project at Moonlight State Beach started in spring 2020 and was completed in September 2020. Notice of Completion was taken to Council on September 9, 2020. The next playground scheduled for replacement is at Scott Valley Park. 20 Habitat/Open Space Acquisition CP05A PARKS, RECAND CULTURAL 132,124 (6,932) 125,193 Ongoing This project involves the acquisition and preservation of habitat/ open space parcels ARTS from willing sellers in support ofthe approved SANDAG Multiple Habitat Conservation Program (MHCP), Storm Water/ Watershed Management Program and habitat preservation and open space goals. The City will utilize local funds to leverage federal and state grants and/or any other opportunities that may arise. The City seeks to establish a balance between new development and the maintenance and preservation ofthese valuable environmentally sensitive habitat and open space resources. This project moved to Parks, Recreation and Cultural Arts as of July 1, 2019. 21 Olympus Park (formerly Standard Pacific CP14A DEVELOPMENT SERV -ENG 5,639,858 (1,917,964) (205,000) 3,516,894 Spring 2021 Construction is approximately 85% complete with the park opening anticipated at the Park Site) end of January 2021. 22 Beacon's Beach Access- Design CP14B DEVELOPMENT SERV- ENG 850,000 (556,518) 293,482 TBD Funding for this project to be considered in future budget years. 23 Cardiff Beach Living Shoreline Project CP16A CITY MANAGER 3,673,700 (3,516,203) 157,497 6/1/2022 The Coastal Zone Management staff And Engineering Division are working together (Dune Restoration) to study and fix the drainage problems in the next year. The Living Shoreline Project will be studied and monitored for the next five years (2019— 2024). The project will need to remain open throughout this period. Completed Artificial Turf Project completed in 2016. Additional funds for lighting design through 24 Leo Mullen Artificial Turf CP16B DEVELOPMENT SERV- ENG 1,087,600 (1,087,526) 74 2020. Project closure form was submitted on 10/22/2020. 25 Beacon Beach Bluff Improvement Project CP19A DEVELOPMENT SERV- ENG - - N/A Funding was reallocated to other priority CIPs. Project closure form submitted on 10/22/2020 Category Total 15,905,682 (10,035,089) (205,000) 5,665,593 2021 -02 -10 Item #08F Page 27 of 36 FY 2020 -21 YTD Capital Improvement Project Status Report - First Quarter ATTACHMENT 6 2021 -02 -10 Item #08F Page 28 of 36 Anticipated Project to Date Fiscal Year to Remaining Completion WPICIP Project to Date Budget Expenditures Date Transfers or Balance as of Date Project Title No. Responsible Depart ment as of 09/30/2020 as of 09/30/2020 Returns (Out)Iln 09/30/2020 (Month -Year) Status MOBILITY PROJECTS 26 Safe Rte. to Schools Program (City) CS01E DEVELOPMENT SERV -ENG 1,813,557 (1,357,572) 455,985 Ongoing Master Program - ongoing. 27 Traffic Safety and Calming CS02F DEVELOPMENT SERV -ENG 616,165 (478,121) 138,044 Ongoing Master Program - ongoing. 28 Traffic Signal Modifications CS02G DEVELOPMENT SERV -ENG 1,270,988 (617,737) 653,251 Ongoing Master Program - ongoing. 29 North Coast Hwy 101 Streetscape CSO4D DEVELOPMENT SERV- ENG 11,678,546 (5,343,285) 6,335,261 Winter 2022 Construction contract for Phase 1 has been awarded and work will begin 1/4/2021 and be completed in Summer 2022. Staff is reviewing options for Phase 2. 30 Santa Fe Dr Improvements CS07B DEVELOPMENT SERV- ENG 2,502,451 (2,041,512) 460,939 Completed Phase I (North side and undergrounding) complete. Remaining unimproved segments are now included in the Santa Fe Dr Corridor Improvements Project (CS19E). Project closure form submitted 10/6/2020. 31 Devonshire Dr Traffic Calming CS10G DEVELOPMENT SERV- ENG 31,565 (31,565) (0) Completed Council authorized the balance to be re- appropriated to other Tier 1 priority projects. Project completion form was submitted on Sept. 3, 2020. 32 La Costa Avenue Improvements CS11C DEVELOPMENT SERV -ENG 1,475,000 (153,169) 1,321,831 TBD La Costa Avenue at North Coast Highway 101 was improved as a signalized intersection (coordinated with Encinitas Beach Resort Improvements). Other improvements include a traffic signal at La Costa and Vulcan as —11 as other pedestrian improvements. 33 Encinitas Community Park(ECP) CS12E DEVELOPMENT SERV -ENG 38,000 - 38,000 TBD City's financial contribution for traffic impacts. Mitigation /Santa Fe @ Scripps 34 ECP Offsite Improvements CS13C DEVELOPMENT SERV -ENG 750,000 (563,876) 186,124 TBD Master Project for future traffic mitigation costs. 35 ADA Curb Ramp Project CS16C DEVELOPMENT SERV -ENG 211,074 (40,106) 170,968 Ongoing Master Project. 36 Verdi Rail Crossing (Formerly CS16E DEVELOPMENT SERV- ENG 1,796,865 (1,774,215) 22,650 TBD Previously titled "Montgomery Ave At -Grade Pedestrian Rail Crossing'. Final plans Montgomery At -Grade Pedestrian expected in early 2021. Construction timing is dependent upon funding availability. Crossing) Council authorized funds to be re- appropriated to other Ter 1 priority projects. 37 El Portal Pedestrian/Bike Underpass CS16F DEVELOPMENT SERV -ENG 11,843,456 (8,471,659) 580,000 3,951,797 9/1/2022 Construction is underway and will be completed in Fall 2022. Project 38 B Street Sidewalk Project CS18G DEVELOPMENT SERV -ENG 853,099 (667,159) 185,940 10/1/2020 Construction is complete. The NOC went to Council in October. 39 FY 2018 -19 Annual Street Overlay CS19A DEVELOPMENT SERV -ENG 2,772,975 (2,438,419) 334,556 Completed Contract split into two contracts- seals and overlay. Both contracts are complete and NOCs have been filed. Project can be closed after Warranty Period expires June 2021 40 Morning Sun Drive Sidewalk CS19B DEVELOPMENT SERV -ENG 2,400,000 (1,136,122) 1,263,878 2/1/2021 Construction expected to be completed in Winter 2020/21. 41 Encinitas Blvd. Guardrail CS19D DEVELOPMENT SERV- ENG 161,391 124,530 36,861 Completed Project can be closed. 42 Santa Fe Dr Corridor Improvements CS19E DEVELOPMENT SERV- ENG 3,118,171 (205,081) 2,913,090 Summer 2022 Design contract was awarded in Spring 2020 and construction is expected to start in C 19 PUBLIC WORKS 382,000 (376,674) 5,326 6/1/2020 2021. Phase 1 completed Spring 2020. 43 N Hwy 101 NCTD Temp Parking Improvements CS20A DEVELOPMENT SERV- ENG 3,000,000 (316,431) 2,683,569 Spring 2021 Construction contract awarded October 2020. Construction in progress and is 44 FY2019 -20 Annual Overlay expected to be completed in late Spring 2021. 45 FY2020-21 Annual Overlay CS21A DEVELOPMENT SERV -ENG 2,984,742 - 2,984,742 Summer 2021 Council approval to Reject all bids and Re- advertise scheduled for January 2021. Construction award expected late February 2021. 630,128 (1,008) 629,120 46 N. Vulcan Ave. Temp Parking Phase 11 CS21 B DEVELOPMENT SERV- ENG Spring 2021 Construction contract awarded September 2020. Obtaining ROE from NCTD. Construction expected to start in early January 2021. Categon, Total 50,330,173 (26,138,243) 580,000 24,771,930 2021 -02 -10 Item #08F Page 28 of 36 FY 2020 -21 YTD Capital Improvement Project Status Report - First Quarter ATTACHMENT 6 2021 -02 -10 Item #08F Page 29 of 36 Anticipated Project to Date Fiscal Year to Remaining Completion WPICIP Project to Date Budget Expenditures Date Transfers or Balance as of Date Project Title No. Responsible Depart ment as of 09/30/2020 as of 09/30/2020 Returns (Out)/In 09/30/2020 (Month -Year) Status STORM RELATED PROJECTS 47 Emergency Repair Project- Highway 101 11F DEVELOPMENT SERV- ENG 872,746 (861,697) 11,049 Completed Project is complete. Final Reimbursement has been received. Project closure form South submitted 10-6 -2020. 48 Emergency Repair Project - Hwy 101 CX16F DEVELOPMENT SERV -ENG 112,512 (25,557) 86,955 7/1/2021 This is the five year monitoring associated with Project CX11 F(EmergencyRepair - Monitoring Highway 101 South). The five year monitoring will be completed in 2021. 49 Emergency Repair Project- Beacon's CX20B PARK & REC 28,380 (25,800) 2,580 Completed Emergency repairs were completed in June 2020. Beach Retaining Wall Cateciont Total 1,013,638 913 054 100,594 CAPITAL PROJECTS FUND 402 50 Leucadia Flooding Issues CD17A DEVELOPMENT SERV- ENG 480,963 (480,104) - 859 TBD Project to install sumps and East Jason Street culvert. Twelve sump catch basins have been completed. Jason Street culvert is at 100% design. Additional funding is required for construction. 51 Cottonwood Creek Basin Maintenance CD20A PUBLIC WORKS 200,000 5,895 194,105 6/30/2021 Complete Consultant hired for design and construction management. Thisjoint project between the City of Encinitas, San Diegudo Water District, and San 52 ELLD -Zone H Lot 15 Recycled Water CP17A PARKS, REC AND CULTURAL 30,000 (459) 29,541 Conversion & Booster Pump Installation ARTS Elijo JPA. The work is complete and the project final billing by SEJPA is anticipated in October 2020. 53 Public Art Pedestals CP20A PARKS, RECAND CULTURAL 33,750 (859) 32,891 Spring 2021 City Council awarded the contract on September 23, 2020. Construction ofthe five ARTS pedestals is scheduled to begin in January 2021, and is anticipated to be complete in the spring of 2021. 54 Birmingham Drive- Complete Streets CS17B DEVELOPMENT SERV -ENG 1,005,413 (820,299) - 185,114 TBD 95% street improvement design complete. Easement /ROW acquisition and Permit review in progress. SDG &E Undergrounding design completion delayed from November 2019 to Fall 2020. Undergrounding is not currently funded. Council authorized funds be reappropriated to other tier 1 priority projects. 55 Safe Routes to School Cardiff School CS17C DEVELOPMENT SERV -ENG 353,422 (342,408) - 11,014 Completed The MacKinnon Avenue and Montgomery Avenue Sidewalks were completed in District 2018. In June 2020, the City Council authorized the majority ofthe balance to be re- appropriated to other Ter 1 priority projects. Project Closure Form submitted on Sept. 3, 2020. 56 Hwy 101 Pedestrian Crossing (Diana St) CS17E DEVELOPMENT SERV- ENG 323,000 (7,250) - 315,750 Summer 2021 The crossing will be completed simultaneously with Leucadia Streetscape- Phase 1. Anticipate construction in Spring to Summer 2021. 57 Street Light & Traffic Signal Replacements CS17G DEVELOPMENT SERV- ENG 340,000 (208,437) - 131,563 Ongoing Master program to replace street lights and traffic signals that are knocked down. 58 Street Light Conversion Project CS17H DEVELOPMENT SERV -ENG 760,500 5,929 754,571 12/31/2021 Desi nis anticipated to be completed by the end of January, 59 Leucadia Blvd Roundabout @ Hygeia CS18B DEVELOPMENT SERV -ENG 3,746,234 (464,459) (375,000) 2,906,775 Jul-21 Project 100% design completed May 2020. Utility relocations will be needed to address elevation changes in the road profile. Additional funding will be required for construction. 60 Springwood Sidewalks CS18C DEVELOPMENT SERV -ENG 777,158 (773,365) - 3,794 Completed Construction completed in August 2018. Notice of Completion (NOC) was approved by Council on October 24, 2018. Project Completion Form submitted on 2 -18 -2020. Project closure postponed due to additional repair work. Project can now be closed. 61 Installation of Innovative Bike Lane CS18D DEVELOPMENT SERV- ENG 175,000 (98,203) - 76,797 Ongoing Master project for general striping improvements. Treatment Ongoing Master Project for general mobility improvements. Council authorized funds be 62 General Mobility Improvements CS18E DEVELOPMENT SERV- ENG 1,361,109 (647,533) - 713,576 12/31/2020 reappropriated to other Tier 1 priority projects. Olivenhain Municipal Water District incorporated the City's striping design into their 63 El Camino Mobility Striping Improvements CS20B DEVELOPMENT SERV- ENG 486,722 (471,840) - 14,882 plans which are currently in construction. Striping will occur in Nov /Dec 2020. 64 Balour Dr. Corridor Improvements CS20C DEVELOPMENT SERV- ENG 350,000 (33,743) - 316,257 TBD The striping and active transportation enhancements were completed in Oct 2019 and the traffic signal at Balour and Santa Fe will be coordinated with the Santa Fe Corridor Projects. Council authorized funds be reappropriated to other Tier 1 priority projects. 65 Mackinnon ADA Sidewalk Project CS20D DEVELOPMENT SERV- ENG 550,000 (46,733) - 503,267 Fall 2021 Project is in advertisement and is expected to be awarded in early 2021. Construction in Spring - Summer 2021 and completion in Fall 2021. 2021 -02 -10 Item #08F Page 29 of 36 FY 2020 -21 YTD Capital Improvement Project Status Report - First Quarter ATTACHMENT 6 Anticipated Project to Date Fiscal Year to Remaining Completion WPICIP Project to Date Budget Expenditures Date Transfers or Balance as of Date Project Title No. Responsible Depart ment as of 09/30/2020 as of 09/30/2020 Returns (Out)/In 09/30/2020 (Month -Year) Status CAPITAL PROJECTS FUND (402) Continued 66 S. Coast Hwy 101 Safety& Mobility CS20E DEVELOPMENT SERV- ENG 931,292 (834,811) - 96,481 10/14/2020 Construction was completed on 9/4/2020. The NOC went to Council in October 2020. N/A The funds for the Santa Fe Drive SDA Frontage Improvements were transferred to 67 Santa Fe Drive SDA Frontage Improve CS20F DEVELOPMENT SERV- ENG 891,640 - (891,640) the Santa Fe Drive Corridor Improvement Project (CS19E) in 2020. The project closure form was submitted 9/3/2020. TBD Design plans complete. Project will be constructed after OMWD Pipeline Project is 68 El Camino Real -Z Crossing CS20G DEVELOPMENT SERV -ENG 517,600 - - 517,600 complete. Summer 2021 The crossing will be completed simultaneously with Leucadia Streetscape - Phase 1. 69 N. Coast Hwy 101 Pedestrian Beacon CS20H DEVELOPMENT SERV- ENG 490,100 (250) - 489,850 Anticipate construction in Spring to Summer 2021. 70 Climate Action Plan- Mitigation Measures WC17A CITY MANAGER- 350,360 (137,063) - 213,297 Ongoing Final revisions to draft ordinance prepared. CAP update adopted by council ENVIRONMENTAL SERVICES 11/182020. CivicSpark Fellow brought on board 9/12020. Purchase and installation of bike racks in process. 71 Vulcan& San Elijo Active Transportation WC17B DEVELOPMENT SERV -ENG 100,000 (10,279) - 89,721 On hold Study on hold. Improvement Study 72 Specific Plan Amendment - Leo Mullen WC17C DEVELOPMENT SERVICES- 165,000 - (165,000) TBD Planning requested a baseline assessment ofthe temporary lighting, which is Sports Park Lighting (ERSP) PLANNING expected from the consultant. An environmental determination can then be made to move forward with the SPA. Project funding was re- appropriated to the Tier 1 priority projects (including Leucadia Streetscape) in June 2020. Parks & Rec department would like to keep this project open. 73 800 MHz Radio Upgrades WC18A FIRE 435,793 (193,090) 242,703 FY 2021 -22 Three years of radio purchase completed and grant reimbursements received. In process of purchasing the fourth year. 74 Assessment of Fair Housing WC18B DEVELOPMENT SERVICES- 50,000 (4,688) 45,312 Completed Program participants including Housing Authorities and recipients of Community PLANNING Development Block Grant program funds are required to take actions to affirmatively further fair housing choice. The City (along with all San Diego County jurisdictions) updated the (San Diego Regional) Analysis of Impediments. The work commenced in August 2019 and was completed June 2020. The Analysis of Impediments was adopted by the City Council in June 2020. Project completion form to be provided to Finance. 75 Affordable Housing Acquisition WC18C DEVELOPMENT SERVICES- 1,435,476 - 1,435,476 Ongoing On March 22, 2017, the Encinitas Housing Authority Board directed staffto develop PLANNING a strategy for acquisition of units using the City's in -lieu fees (Affordable Housing Fund). Part ofthis strategy includes appropriating the available fund balance in the In Lieu Fees fund for the purpose of purchasing affordable housing within the City of Encinitas, when it becomes available and it is the City's desire to purchase. This effort has since been expanded and extended to include a strategy for use of City Affordable Housing funds. This strategy will prioritize the use of City funds in achieving the City's housing goals and needs, including new construction, acquisition and rehabilitation. 76 Pacific Pines Maintenance Schedule WC18D DEVELOPMENT SERVICES- 84,110 (41,064) 43,046 Ongoing In 2003, the Encinitas Housing Authority acquired 16 condo units at Pacific Pines to PLANNING preserve affordable housing for low- income households. Since 2003, maintenance has been completed on an as- needed basis. In 2016, a replacement study was done to anticipate major needs over 20 years. Reserve funds are budgeted according to the study, in order to implement maintenance. Many units have been updated with new carpet, painting, and appliances. Staff is in regular communication with property management regarding use of the replacement funds. 2021 -02 -10 Item #08F Page 30 of 36 FY 2020 -21 YTD Capital Improvement Project Status Report - First Quarter ATTACHMENT 6 2021 -02 -10 Item #08F Page 31 of 36 Anticipated Project to Date Fiscal Year to Remaining Completion WPICIP Project to Date Budget Expenditures Date Transfers or Balance as of Date Project Title No. Responsible Depart ment as of 09/30/2020 as of 09/30/2020 Returns (Out)/In 09/30/2020 (Month -Year) Status CAPITAL PROJECTS FUND (402) Continued 77 Tech Infrastructure Replacement WC18E INFORMATION TECHNOLOGY 1,625,493 (781,978) 843,515 Ongoing This project includes replacement ofend oflife hardware including servers and networking equipment; implementation of infrastructure management tools to enhance business process automation; digital infrastructure security; disaster recovery; and certain software enhancements and implementations. Current status: Implemented telecommuting infrastructure for all supported agencies. Completed migration of Disaster Recovery to a location that is more than 50 miles from City hall, implemented enhanced security for SDWD per DHS recommendations. In Process: VOIP phone system replacement project, Moonlight Beach Safety Center enhancements including cameras and a citywide printer replacement project. 78 ADA/Section 504 Update of Self WC18F CITY MANAGER - RISK 75,000 - 75,000 Apr -21 Update of City's Self Evaluation and Transition plan as mandated by Federal Evaluation MANAGEMENT regulations. 79 Broadband Master Planning WC20A INFORMATION TECHNOLOGY 75,000 - (75,000) TBD Funding originally intended for a city -wide EV charging station study. Staffis evaluating the need for a study at this time and will return to Council with options including opportunities for installation. Council authorized funds be reappropriated to other tier 1 priority projects. 80 Electric Vehicle Charging Station WC20B CITY MANAGER - 50,000 - 50,000 TBD EV Charging Station Master Plan to be developed in 2021. The Master Plan will ENVIRONMENTAL SERVICES assist in building an efficient network of EV charging locations and improve opportunities for securing grants. 81 Vulcan Ave. Traffic Calming WC20C DEVELOPMENT SERV- ENG 100,000 - 100,000 TBD Evaluation and design in process for restriping Vulcan from Encinitas Blvd. to La Costa Ave. 82 Local Roadway Safety Plan WC20E DEVELOPMENT SERV- ENG 80,000 80,000 Dec -21 RFP was issued and consultant firms interviewed. The contract for the study is expected to be executed in January /February 2021 and will take approximately one year to complete. 83 Storm Capture and Reuse Study WD17A DEVELOPMENT SERV -ENG 100,000 (55,554) - 44,446 Completed Dokken prepared a Preliminary Engineering Report studying storm water capture at Leucadia Roadside Park. The task is complete. Flooding here was also evaluated as part ofthe Leucadia Watershed study and a solution may be incorporated into the Leucadia Streetscape project. Category Total 18,530,135 (6,466,292) (1 506 640 10,557,203 FACILITY MAINTENANCE PROJECTS FUND (403) Ongoing In design: architectural firm completing plans for Phase 2. Phase 2 to include exterior 84 Civic Center Improvements CF1 6A PUBLIC WORKS 2,024,077 (611,094) - 1,412,983 work (painting, courtyard rehab, monument sign replacement) anticipated to begin Spring 2021. 85 Fire Stations Improvements CF1 6B PUBLIC WORKS 581,577 (264,276) - 317,301 Ongoing Annual improvements project. Station 4 rehabilitation completed Fall 2019. 86 Public Works Facility Improvements CF1 BD PUBLIC WORKS 825,851 (489,987) - 335,864 Ongoing Annual improvements project. Carpet replacement completed Fall 2019. Exterior painting anticipated to be completed in FY21. 87 ADA Facilities Compliance CF1 BE PU BLIC WORKS 100,000 - - 100,000 Ongoing Reserve funding for emergency ADA projects that are not in the City's current ADA Transition Plan. Anticipate using some ofthe funds in FY 201320 for a consultant to ssist with a public outreach in preparation for the update ofthe Self- Evaluation and Transition plans. 88 Library Improvements CF1 6F PUBLIC WORKS 371,000 (235,972) - 135,028 Ongoing Annual improvements project. Carpet replacement completed Fall 2019. 89 ADA Parking Lot Upgrades CF1 SA PUBLIC WORKS /PARKS, REC AND 435,000 (291,171) 143,829 Ongoing On September 11, 2013, the City adopted Resolution 2013 -41, the Transition and CULTURAL ARTS Self Evaluation Plans Under the Americans with Disabilities Act (ADA) and Section 504 ofthe Rehabilitation Act of 1973, and directed staffto complete the funded CIP projects as previously approved by the City Council at the June 12, 2013 meeting. Item #20 ofthe Transition Plan identifies several City parking lots in need of upgrades for compliance. Construction began in October and was completed in December 2019. A CASP report was completed for Glen Park and a cost estimate for upgrades should be completed by Spring 2021. 90 Community Center Improvements CF1 8B PUBLIC WORKS /PARKS, REC AND 550,000 (22,758) 527,243 Ongoing Lighting project combined with annual general improvements. City Council awarded CULTURAL ARTS the contract on October 28, 2020. The lighting project is anticipated to be completed in third quarter of FY 2020-21. 91 Lifeguard Facility Improvements CF20A PUBLIC WORKS 185,000 185,0001 Ongoing Annual improvements project. Improvements anticipated to begin FY 2021. 92 Fire Station #1 Water Remediation CF20B PUBLIC WORKS 555,092 (433,129) 121,963 Completed Work completed August 2020. 93 City Hall Renovations - Phase One CF20C PUBLIC WORKS 975,423 (627,678) - 347,745 Dec -20 Phase One anticipated completion December 2020. 94 Pacific View Improvements CF20D PUBLIC WORKS 24,566 (10,188) 14,378 Dec -20 Anticipated completion of security upgrades is December 2020. CategorV Total 6,627,586 2 986 252 3,641,334 2021 -02 -10 Item #08F Page 31 of 36 FY 2020 -21 YTD Capital Improvement Project Status Report - First Quarter ATTACHMENT 6 Anticipated Project to Date Fiscal Year to Remaining Completion WPICIP Project to Date Budget Expenditures Date Transfers or Balance as of Date Project Title No. Responsible Depart ment as of 09/30/2020 as of 09/30/2020 Returns (Out)/In 09/30/2020 (Month -Year) Status CONSULTANT SERVICES & STUDIES (WORK PROJECTS) 95 A Shoreline Protection Study WB06A CITY MANAGER - COASTAL ZONE 1,420,951 (1,181,202) 239,749 Ongoing These are funds set aside for the Coastal Storm Damage Reduction Project, also known as the Army Corps Project. it is currently in development by the Army Corps of Engineers, in consultation with the City. Additional beach counters to be purchased for a more robust data count. 96 SCOUP -Sand Compatibility Opportunistic WB08C CITY MANAGER - COASTAL ZONE 1,155,962 (741,678) 414,284 Ongoing Sand replenishment will continue as sand is available and three opportunities have Use Program been identified over the next fiscal year. 97 TMDL Compliance Program WB11A PUBLIC WORKS - STORMWATER 856,171 (702,920) 153,251 Ongoing The Carlsbad Watershed Water Quality Improvement Program (WQIP)was approved by the San Diego Regional Water Quality Control Board in November 2016, and includes obligations to meet compliance standards defined by a Total Maximum Daily Load (TMDL). Ongoing implementation of WQIP strategies to achieve water quality standards at the Cottonwood Creek Outfall at Moonlight Beach will be ongoing and includes extensive water quality monitoring and annual reporting. 98 Beach Habitat Study WB16A CITY MANAGER - COASTAL ZONE 230,000 (69,402) 160,598 Ongoing These studies were and will be conducted for the Coastal Bluff Vegetation Management Guide (still in the planning process). Additionally, the Living Shoreline monitoring continues until 2024; the monitoring is specifically paid for through the Beach Habitat Study work program. 99 Enhancement of Native Habitats in San WB16B PUBLIC WORKS - STORMWATER 206,393 (118,719) 87,674 Jul-21 The project includes the removal ofinvavve plant species, native plant revegetation, Elijo Lagoon Ecological Reserve Project and habitat enhancements throughout the San Elijo Lagoon Ecological Reserve. This 5 -year project was formally extended for an additional year in 2020, with a new final project completion date of July 15, 2021. 100 Coastal Storm Damage Reduction Project WB16C CITY MANAGER - COASTAL ZONE 950,000 - 950,000 Ongoing Congress has approved the Water Resource Development Act (WRDA)which places this project on a federal appropriation list for future funding. The Corps is waiting on federal funds to begin the Design Agreement and Pre - Construction and Engineering and Design (PED) phase. This is a 50 year project. 101 Facade Improvement Program WC97F CITY MANAGER 266,786 (227,785) 39,001 Completed On June 7, 2017, Council amended the budget $66K to pay remaining outstanding applications. In June, 2017, The Cardiff strip mall project received $15K grant. In November 2017, Moonlight Marketplace received a $45K grant. Encinitas Village Square had the remaining outstanding application for $39,000, however, they are now in program default. They were finished with the project when Council approved the budget amendment, and had 12 months to process their Facade Grant claim. As of 10/25/18, it has beenl6 months. Encinitas Chamber of Commerce was notified verbally ofthe default, but have had no luck in contacting the corporate owners. Note: the Chamber of Commerce was their proponent, but have given up trying to contact the owner. Recommend closing out the program and transferring the funds back to the unallocated balance of the General Fund. The burden is on the applicant to comply, not on the City. 102 GIS Basemap Updates and WC01A INFORMATION TECHNOLOGY 794,600 (690,261) 104,339 Ongoing This project includes GIS basemap data updates and GIS application migrations. Enhancements Previously, an ortho (i.e. aerial photo) project with a regional consortium was to be completed approximately every 2 -3 years, but this acquisition has recently transitioned to a subscription model which will be funded going forward in IT's operating budget. Current status: Outdated GIS web apps have been migrated to a current technology platform and are available internally to staff and externally to the public. Aerial photography has been transitioned to a subscription service. A contract for as- needed GIS services is being reviewed to work on a variety of basemap updates, such as easements and as- builts. Council authorized funds be reappropriated to other Tier 1 priority projects. Ongoing This began as a component ofthe Multiple Habitat Conservation Program (MHCP) 103 Open Space Mgmt. Plan WC08K DEVELOPMENT SERVICES- 74,499 (64,424) 10,075 PLANNING Subarea Plan. However, due to high costs relative to benefits, the City did not pursue the Open Space Management Plan (OSMP), but instead developed the Encinitas Habitat Stewardship Program. No future funding is requested for the OSM P. Ofthe$10,075 remaining, $576.40 is general fund money. The other $9,499.30 is the remaining balance of a NCCP Planning grant from U.S. Fish and Wildlife Service. 2021 -02 -10 Item #08F Page 32 of 36 FY 2020 -21 YTD Capital Improvement Project Status Report - First Quarter ATTACHMENT 6 Anticipated Project to Date Fiscal Year to Remaining Completion WPICIP Project to Date Budget Expenditures Date Transfers or Balance as of Date Project Title No. Responsible Depart ment as of 09/30/2020 as of 09/30/2020 Returns (OUt)IIn 09/30/2020 (Month -Year) Status CONSULTANT SERVICES & STUDIES (WORK PROJECTS) Continued 104 Citywide Flood and Channel Maintenance WC09D TBD 425,000 (177,174) 247,827 Ongoing City pursuing a citywide programmatic permitting and ongoing maintenance activities Permitting Program of storm water and flood control systems. Identification and validation of city-owned facilities has been completed. Coordination with environmental resource agencies is planned in the next year and will include the Cottonwood Creek and La Costa Basins through separate planning and design projects. Currently, maintenance and anticipated mitigation costs are undefined, and the project remains ongoing. 105 Technology Replacement Project WC10A INFORMATION TECHNOLOGY 2,039,587 (1,905,512) 134,075 Ongoing This project replaces end- of-life hardware and equipment and funds upgrades to software/applications. Current status: This project is ready to be closed. Project completion form to be provided to Finance. 106 Fees and Other Studies WC10B FINANCE 199,060 152,845 46,215 Ongoing As needed forspecial finance studies. 107 Encinitas Habitat Stewardship Program WC11A PARKS, RECAND CULTURAL 217,941 (115,686) 102,255 Ongoing An initial assessment report to prioritize properties/ projects for cleanup of City (Early Multi- Habitat Conservation Plan ARTS owned habitat property was presented to Council in September 2015. Council Implementation) directed Environmental Commission (EC) review. EC reviewed report on 1/14/16 and established a subcommittee for further review. The EC Subcommittee presented their recommendations to the EC on 10/13/2016 which were accepted by the EC for final consideration and recommendation to Council. The Assessment Report was considered by the City Council on May 8, 2019, at which time the Council directed staffto implement the EHSP pursuant to the recommendation specified in the Site Assessment Report. On February 26, 2020, City Council authorized the City Manager to execute an agreement with San Diego Botanic Garden for implementation ofthe Habitat Stewardship Program. Work has begun on the EHSP but has been delayed due to COVID -19 and volunteer recruitment. Estimated completion for priority areas is Spring 2022. 108 Governmental /Education al Access Project WC12C INFORMATION TECHNOLOGY 2,385,646 (986,451) 1,399,195 Ongoing This project includes audio visual (AV) upgrades and replacementsto public meeting Equipment Update rooms at City Hall, the Community Center, and other City-owned facilities; build-out ofthe City's I -Net infrastructure; and video library creation. Current status: AV and broadcast system upgrades to the Council Chambers, Fire Station 5, and several City hall meeting rooms are currently in process. 109 SAFE Funding WC13B DEVELOPMENT SERV- ENG 222,446 (187,606) 34,840 Ongoing Master Project. The Traffic Operations Center was completed in Summer 2017. Remaining funds are limited to specific traffic related expenditures. 110 Cityworks Server WC14A INFORMATION TECHNOLOGY 113,000 (106,380) 6,620 Complete This project includes upgrades and enhancementsto the City's current asset management system software. Current status: This project is ready to be closed. Project completion form to be provided to Finance. Council authorized funds be reappropriated to other Tier 1 priority projects. 111 Housing Element Update WC14B DEVELOPMENT SERVICES- 2,334,231 (2,030,494) 303,737 Spring 2021 To make adequate provisions for the housing needs ofall income levels,a PLANNING jurisdiction must identify adequate sites with the appropriate zoning in place. Where the element does not demonstrate appropriately zoned sites sufficient to accommodate the regional housing need (RHNA) by income level, a program must be cluded to identify sites that can be developed within the planning period. The 5th Cycle Housing Element was certified by HCD on October 8, 2019. Transferred $650,000 to the Leucadia Roundabout @ Hygeia project (CS18B) in May 2020. Contract for 6th Cycle Housing Element approved September 18, 2019. Work has commenced. Public meetings were held in November 2019 and February 2020, with ajoint PC/ CC public meeting in December 2019. Submitted draft to HCD for 60-day review June 2020. Certification of 6th Cycle Housing Element by HCD required by April 30, 2021. 2021 -02 -10 Item #08F Page 33 of 36 FY 2020 -21 YTD Capital Improvement Project Status Report - First Quarter ATTACHMENT 6 Anticipated Project to Date Fiscal Year to Remaining Completion WPICIP Project to Date Budget Expenditures Date Transfers or Balance as of Date Project Title No. Responsible Depart ment as of 09/30/2020 as of 09/30/2020 Returns (Out)/In 09/30/2020 (Month -Year) Status CONSULTANT SERVICES & STUDIES (WORK PROJECTS Continued 112 Rail Corridor Vision WC15A DEVELOPMENT SERVICES- 617,927 (532,892) 85,035 Winter 2020 Caltrans Grant awarded ($175K) in March 2015. WSP USA, Inc. (formerly Parsons PLANNING Brinckerhof) is project consultant. Project related work was incorporated into a consolidated study approach called the "Coastal Mobility and Livability Study ". Additional funding of $34,200 was approved at first quarter of FY16/17. Another $64,000 was approved in Feb. for work on the Verdi crossing and another $232,227 s added for Quiet Zone analysis. Additional expenditures authored 9272017, within the existing budget (beyond scope of contract), in a not -to- exceed amount of $10,000 to allow for consultant preparation and attendance at additional meetings. Final draft approved by Council on 2/142018. Final grant reimbursement and documentation submittal completed by April 30, 2018. Quiet Zone analysis completed 9/19/19. To be presented to City Council at a future date TBD. 113 Active Transportation Plan WC15B DEVELOPMENT SERVICES- 86,400 (82,147) 4,253 Complete Contract awarded to KTU +A. Project related work was incorporated into PLANNING consolidated study approach called the "Coastal Mobility and Livability Study ". Council approved the ATP on August 22, 2018 and Council directed staffto pursue grant funding regarding ATP implementation. The grant was not approved and Council did not provide funding for the implementation plan. Staff reapplied for the grant in October 2019 and received notification of grant award in June 2020. A new project Will be created in FY2021 for the Encinitas Modal Alternatives Project (MAP) Implementation Plan (WC21 A). Project completion form provided to Finance. 114 Update lnclusionary Ordinance WC15E DEVELOPMENT SERVICES- 179,290 (174,884) 4,406 Winter 2020 Direction and funding was given in May 2014 for staffto update the City's PLANNING lnclusionary Housing Ordinance to better address the need for affordable units reserved in new development projects. Revised Ordinance, based on Council direction from workshop, was approved on August 8, 2018. Local Coastal Plan Amendment (LCPA) submitted to Coastal on 828/18 and was approved on March 7, 2019. Council also directed staffto prepare a nexus study, gap analysis, and economic feasibility study to evaluate further opportunities for affordable housing. Preminary results ofthe economic feasibility study presented to Council on 9262018. Based on Council direction, the preliminary results were presented to PC for consideration on 10/9/2018. PC recommended further studies and to complete all studies at once in order to consider all the results at the same time. On October 24, 2018, Council authored additional analysis as recommended by PC. Studies were presented to City Council and PC in December 2019. Staffwill be presenting revised Ordinance to PC in Fall 2020. Project funding in the amount of $100,211 was re- appropriated to the Tier 1 priority projects (including Leucadia Streetscape) in June 2020. 115 Tyler Enterprise (formerly Enterprise WC16A INFORMATION TECHNOLOGY 584,753 (420,280) 164,473 Ongoing This project funds Tyler Enterprise - the core backbone ofthe City's business Workflow Management (EnerGov)) systems: Enterprise Resource Planning (ERP), (Munis Financials), Enterprise Workflow Management, (EnerGov), request tracking and problem reporting (Tyler 311), business reporting and dashboards (Tyler HUB). Collectively, Financial Application Suite, Human Resources, Payroll, Content Management, Utility Billing, Plans and Permitting, electronic plan review (eReviews), Inspections, Request Management, Code Enforcement, Hub dashboard, the online Customer Self Service (CSS portal) and Facilities WO management (EAM). Current status: Went live with facilities WO management and HUB dashboard. All Development Services business processes have been migrated off of H.T.E. Rolled out an initial HUB Page for all EnerGov users. Focus on data migration prep for legacy data to be downloaded from the mainframe and made available in EnerGov (legacy data conversion). 2021 -02 -10 Item #08F Page 34 of 36 FY 2020 -21 YTD Capital Improvement Project Status Report - First Quarter ATTACHMENT 6 Anticipated Project to Date Fiscal Year to Remaining Completion WPICIP Project to Date Budget Expenditures Date Transfers or Balance as of Date Project Title No. Responsible Depart mem as of 09/30/2020 as of 09/30/2020 Returns (Out)/In 09/30/2020 (Month -Year) Status CONSULTANT SERVICES & STUDIES (WORK PROJECTS Continued 116 Mobile Workforce WC16C INFORMATION TECHNOLOGY 95,000 (80,003) 14,997 Complete This project consolidates mobile hardware (primarily iPads) for all City departments. This will allow relevant staffto access mobile applications applicable to their duties and related to one or more ofthe City's business systems which include but are not limited to: enterprise workfiow management (EnerGov), public safety, work orderfinspection management, and data collection /updates on City-owned or maintained assets and infrastructure. Current status: This project is ready to be closed. Project completion form to be provided to Finance. 117 Circulation Element of General Plan WC16D DEVELOPMENT SERVICES 600,000 - 600,000 June 2022 The Coastal Mobility and Livability Study(CMLS) and associated implementation PLANNING plans will be used as a foundation for the preparation ofthe Circulation Element Update ofthe General Plan. The Update will be a joint effort with the Planning and Traffic Divisions. Based on funding the project will start in Fall 2020. Another $290,000 of General Fund money was added to the project. 118 El Camino Real Streetscape Study WC19A DEVELOPMENT SERV- ENG 250,000 - 250,000 TBD Study is on hold. 119 Artistic Elements - l -S Undercrossing WC19B PARKS, RECAND CULTURAL 192,567 (34,560) 158,007 Dec -21 This City Council approved project includes mosaic art designs for the 1-5 ARTS Undercrossing at Santa Fe have been selected by Council. Artists are working on the art designs and installation is complete and finishing touches are anticipated to be complete in third quarter of FY 2020/21. The F5 undercrossing widening at Encinitas Blvd. is under construction and Caltrans anticipates completion in summer of 2020. The original RFP for this project closed on August 5, 2020. Staffwill reissue the RFP on September 3, 2020 and that RFP will close on October 5, 2020. The mosaic project for this location is anticipated to be completed by December 31, 2021. 120 Consolidated Plan(CDBG Program) WC19C DEVELOPMENT SERV- 50,000 (27,090) (20,000) 2,910 Complete The US Department of Housing and Urban Development requires jurisdictions that PLANNING receive Office of Community Development and Planning funds to prepare a Consolidated Plan. The budgeted funds were used to prepare the plan, which included technical assistance, data analysis& input, and community outreach. The five -year plan covers the period of July 1, 2020 to June 30, 2025. The work is being coordinated through the County of San Diego. An RFP was released and LeSar Development Consultants was selected. The Consolidated Plan was adopted on April 22, 2020, and was submitted to HUD. Completion form provided to Finance. 121 Rail Corridor "Cross Connect" WC19D DEVELOPMENT SERV- 300,000 (262,369) (30,000) 7,631 December 2020 Funded through an FY 2018 -2019 Caltrans Sustainable Communities Transportation Implementation PLANNING Planning Grant ($210,000 /grant; $40,000 /match; $50,000 /general fund). Objective is to develop a feasibility study and implementation plan for connecting bike and ped transportation modes across the Rail Corridor. Building upon the recently approved RCVS and ATP, through public outreach efforts, crossing locations and types and connector projects will be defined, resulting in 20 concept plans & cost estimates (10 crossings & 10 connectors). WSP, Inc. retained for professional services. Project kick -off occurred in March 2019. Workshop #1 held on May 20, 2019. Survey complete. Draft concept plans prepared for Workshop #2 held on January 30, 2020. On -line open house was also available through February 29, 2020. Consultant WC20D DEVELOPMENT SERVICES- 310,000 (35,661) 274,339 compiling public input. Transferred $30,000 to WC21A MAP Encinitas project. June 2023 Resolution 2013111 was approved by Council on December 18, 2019, amending 122 Housing Update Implementation (SB2 Grant) PLANNING the FY19-20 adopted budget and authorizing the HCD SB2 Planning Grant of $310,000. Grant funds will be used to implement the programs in the 2019 Housing Element related to amending the Zoning Ordinance to make design standards more objective and to expedite affordable housing projects. Contract awarded February 2020. Project has commenced. 123 Modal Aternatives Program WC21A DEVELOPMENT SERVICES- 200,000 - 50,000 250,000 June 2023 Project was created in FY20 -21. City received grant funding in the amount of PLANNING $200,000 and matched with another $50,000 of General Funds on August 12, 2020. RFP will be released in winter 2020. 124 Cottonwood Creek Runoff Plan WD02A PU BLIC WORKS - STORMWATER 41,575 (40,144) 1,431 TBD Grant (settlement) funded project awarded by the RWQCB to address water quality issues associated with Cottonwood Creek. Remaining funding could be used for education and outreach related to Prop 84 projects. 125 Orpheus Drainage Project (was South WD16A DEVELOPMENT SERV- ENG 357,239 (355,785) 1,454 TBD Scope shiftedto Orpheus Avenue Drainage Project. Project design is at 90h. Leucadia Vulcan Ave Storm Drain Project) Design completion anticipated in March 2020. Additional funding for construction is eeded. 2021 -02 -10 Item #08F Page 35 of 36 FY 2020 -21 YTD Capital Improvement Project Status Report - First Quarter ATTACHMENT 6 Anticipated Project to Date Fiscal Year to Remaining Completion WPICIP Project to Date Budget Expenditures Date Transfers or Balance as of Date Project Title No. Responsible Depart mem as of 09/30/2020 as of 09/30/2020 Returns (OUt)IIn 09/30/2020 (Month -Year) Status CONSULTANT SERVICES & STUDIES (WORK PROJECTS Continued 126 Leucadia Watershed Master Plan WD19E DEVELOPMENT SERVICES- 583,000 (300,005) 282,995 Dec -20 The Leucadia Watershed Master Plan is expected to be completed in Nov /Dec ENGINEERING 2020. 127 Green Building Incentive Program WF10A DEVELOPMENT SERVICES- 44,000 (30,200) 13,800 Ongoing The Green Building Incentive Program encourages "green" construction techniques PLANNING by providing funds to assist applicants that build "green." Projects that propose and achieve certification through the Build It Green Green Point Rated program or the US Green Building Council's LEED program would be provided up to $2,000 in reimbursement per application to assist with costs of providing "green" building measures utilized to achieve certification, as well as expedited permit processing. The Council adopted an Environmental Policy on October 8, 2008 that included a requirement to ensure green building practices in all public and private development and funded the project beginning FY2010. The $20,000 annual allocation for this project was incorporated into the operating budget during the two-year cycle for FY15/16 & FY16 /17. In FY17/18, that amount was reduced to $10,000 per year. Any remaining funding in this project budget must stay in place in order to cover applications that are already in process. 128 Pacific View Consultant Services WF15A CITY MANAGER - RISK 100,000 (70,538) 29,462 Ongoing A Right of Entry ( ROE) Agreement was executed in July 2016. An amendment to MANAGEMENT the ROE Agreement was approved by Council on November 2018 for an additional year to allow more time to complete the permit process (entitlements) with the Development Services Department. The ROE Agreement expired in November 2019 and was not renewed. The Exclusive Negotiating Agreement is still in effect. Oct -22 City was awarded a Cal OES grant in the amount of $ 129,000 to replace two 129 Emergency Generators Fire St 1 & 3 Vv 20A PUBLIC SAFETY -FIRE, PW - - generators at Fire Stations 1 and 3. Bids anticipated to be solicited early 2021. Categon, Total 18,494,025 (11,905,097) 6,578,928 Capital and Work Pro'ect Total 145,462,003 (71,241,362) (1 131 640 73,089,001 2021 -02 -10 Item #08F Page 36 of 36