2019-11-06REGULAR MEETING MINUTES
CITY OF ENCINITAS YOUTH COMMISSION
NOVEMBER 6, 2019 4:30 P.M., 505 S. VULCAN AVENUE, ENCINITAS, CA
1. CALL TO ORDER
Chair Diaz called the meeting to order at 4:30 P.M.
2. ROLL CALL
Present: Commissioners Colombo, Diaz, Foo, Gilligan, Kulick, Robinson, Sakai and
Schneider (Commissioners Gilligan and Schneider arrived late 4:33 P.M.)
Also Present: Recreation Supervisor Hernandez, Recreation Services Manager Karlen,
and Management Analyst Colombo
Absent: None
3. PLEDGE OF ALLEGIANCE
4. SPECIAL PRESENTATIONS AND PROCLAMATIONS
None
5. ORAL COMMUNICATIONS /POSSIBLE DIRECTION TO STAFF
None
6. CHANGES TO THE AGENDA
None
7. APPROVAL OF THE OCTOBER 2, 2019 YOUTH COMMISSION REGULAR MEETING
MINUTES
ACTION
COMMISSIONER KULICK MOVED APPROVAL OF THE OCTOBER 2, 2019
REGULAR YOUTH COMMISSION MINUTES, SECOND BY COMMISSIONER SAKAI,
AND THE MOTION CARRIED 7 -0. (COMMISSIONER ROBINSON ABSTAINED)
8. ACTION ITEMS
8A. FY 2019 -20 YOUTH COMMISSION WORK PLAN
Focus Area: Civic Engagement (Youth Commission
Government, All Term:
Tour of City Hall, Speakers from Commissioners August 19 - None
Departments) June 20
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Commissioners will learn
more about various City
departments and City
policies through speakers,
tours, and hands on
activities.
Supervisor Hernandez will
provide various options and
dates for Commission
consideration.
REGULAR MEETING MINUTES
CITY OF ENCINITAS YOUTH COMMISSION
NOVEMBER 6, 2019 4:30 P.M., 505 S. VULCAN AVENUE, ENCINITAS, CA
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Collaborate with the Senior
Commission
Citizen Commission Ad
Focus Area: Intergenerational
Term:
Revenue
Hoc to formulate
2
Recreation Programming
Gilligan, Sakai
August 19 -
Potential
recreational, social, and
June 20
educational opportunities
between the youth, adult,
and senior community.
Commissioners will learn
the importance of recycling
Focus Area: Zero Waste, Food
All
Commission
and implementation of a
3
Recycling Program and
Commissioners
Term:
None
zero -waste food recycling
Recycling /Clean Up Efforts
August 19 -
program. The Commission
June 20
will explore other strategies
for recycling and promotion
of a clean environment.
Commissioners gain
awareness of the
Commission
importance of our local
4
Focus Area: Coastal Science
Colombo, Diaz,
Term:
None
environment and natural
Education Program
Kulick, Sakai
August 19 -
resources, and gain
June 20
knowledge about
conditions in a coastal
community.
Commissioners will learn
about urban forestry and its
importance to the
community. They will
Gilligan, Kulick,
Commission
conduct outreach efforts
5
Focus Area: Urban Forestry
Robinson,
Term:
None
with local schools and take
Schneider
August 19 -
part in Arbor Day events.
June 20
Manager Karlen will
explore potential dates with
Park Operations Manager
Saul for presentation by the
Cit Arborist and City staff.
Commissioners will plan
and execute a small -scale
Focus Area: Youth Commission
Diaz, Foo,
Commission
Revenue
special event with help
6
Lead Event
Schneider,
Term:
Potential —
from City staff that will
Robinson
August 19 -
Recreation
benefit the community
June 20
Budget
while learning aspects of
event planning from budget
to event management.
Commission
Develop and foster a
Focus Area: Partnership with Rancho
Colombo,
Term:
relationship with Rancho
7
Coastal Humane Society
Schneider,
August 19 -
None
Coastal Humane Society
Robinson, Sakai
June 20
and volunteer for events
throughout the year.
Commission
Market the 2020 Census
8
Focus Area: 2020 Census Target
Diaz, Foo
Term:
TBD
via fliers, social media,
Marketing
August 19 -
short video and
June 20
romotiona1 materials.
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REGULAR MEETING MINUTES
CITY OF ENCINITAS YOUTH COMMISSION
NOVEMBER 6, 2019 4:30 P.M., 505 S. VULCAN AVENUE, ENCINITAS, CA
*Funds utilized for nominal Work Plan expenses are included within the Parks and Recreation Department
operational budget.
ACTION
COMMISSIONER GILLIGAN MOVED APPROVAL OF THE FY 2019 -20 YOUTH
COMMISSION WORK PLAN, SECOND BY COMMISSIONER FOO, AND THE
MOTION CARRIED 8 -0.
9. INFORMATIONAL ITEMS
9A.DEPARTMENT UPDATES — MANAGER KARLEN
Manager Karlen reported that construction on the Standard Specific Park site is
tentatively scheduled to start in January, and tentatively scheduled to be
completed in the summer. He reported that suggested names for this park have
been collected through an online survey, and the name selection process will be
based on the City's naming standards. Manager Karlen also reported that staff
are working on the Winter Recreation Guide. In addition, Manager Karlen
requested that if Commissioners are aware of any new potential programs or
qualified new instructors to notify him. He also notified the Commission that the
January 2020 Youth Commission Regular Meeting will be on January 8th, instead
of January 1, 2020 due to the New Year's Day Holiday.
10. COMMISSION MEMBER INITIATED AGENDA ITEM
None
11. FUTURE AGENDA ITEMS ADDED BY COMMISSION MEMBERS
None
12. COMMISSION REPORTS
Commissioners provided informational updates on youth related topics.
13. ADJOURNMENT
ACTION
COMMISSIONER GILLIGAN MOVED ADJOURNMENT AT 5:18 P.M., SECOND BY
COMMISSIONER SAKAI, AND THE MOTION CARRIED 8 -0.
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Commissioners are to
Focus Area: Attend minimum of two
engage the community and
City Events
represent the City of
• 10/12 - Movie in the Park
Commission
Encinitas at various local
9
0 10/26 - Dia de Los Muertos
All
Term:
None
events and offer services
• 12/7 - Holiday Parade
Commissioners
August 19 -
as a volunteer.
June 20
Commissioners Colombo
• 2/21 — Sweetheart's Ball
and Diaz attended Dia de
4/11 - Egg Hunt
Los Muertos City Event
• 5/9 —Movie in the Park
with their families.
City Council is advised of
10
2019/20 Youth Commission Work
October
None
past year work plan
Plan Outcomes on consent calendar
2020
outcomes.
2020/21 Youth Commission Proposed
October
City Council reviews
11
Work Plan on consent calendar
2020
None
proposed work plan goals
and intended outcomes.
*Funds utilized for nominal Work Plan expenses are included within the Parks and Recreation Department
operational budget.
ACTION
COMMISSIONER GILLIGAN MOVED APPROVAL OF THE FY 2019 -20 YOUTH
COMMISSION WORK PLAN, SECOND BY COMMISSIONER FOO, AND THE
MOTION CARRIED 8 -0.
9. INFORMATIONAL ITEMS
9A.DEPARTMENT UPDATES — MANAGER KARLEN
Manager Karlen reported that construction on the Standard Specific Park site is
tentatively scheduled to start in January, and tentatively scheduled to be
completed in the summer. He reported that suggested names for this park have
been collected through an online survey, and the name selection process will be
based on the City's naming standards. Manager Karlen also reported that staff
are working on the Winter Recreation Guide. In addition, Manager Karlen
requested that if Commissioners are aware of any new potential programs or
qualified new instructors to notify him. He also notified the Commission that the
January 2020 Youth Commission Regular Meeting will be on January 8th, instead
of January 1, 2020 due to the New Year's Day Holiday.
10. COMMISSION MEMBER INITIATED AGENDA ITEM
None
11. FUTURE AGENDA ITEMS ADDED BY COMMISSION MEMBERS
None
12. COMMISSION REPORTS
Commissioners provided informational updates on youth related topics.
13. ADJOURNMENT
ACTION
COMMISSIONER GILLIGAN MOVED ADJOURNMENT AT 5:18 P.M., SECOND BY
COMMISSIONER SAKAI, AND THE MOTION CARRIED 8 -0.
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