2019-04-2311-1 11 ENCINITAS RANCH GOLF AUTHORITY
REGULAR MEETING MINUTES
Encinitas Ranch Golf Course Clubhouse,
1275 Quail Gardens Drive, Encinitas, CA
TUESDAY, APRIL 23, 2019 at 4:30 p.m.
CALL TO ORDER/ROLL CALL
Chair Houk called the meeting to order at 4:30 P.M.
Directors Present: Chair Richard Houk, Vice -Chair Cindy Jacob, Karen Brust (City
Manager), Jennifer Campbell (Director of Parks and Recreation), Ed
Wimmer (City Engineer)
Absent: None
Also Present: John McNair, Erik Johnson and Kent Graff (JC Resorts); Kathy
Hollywood (Board Secretary), Teresa McBroome (Director of
Finance /City Treasurer), City of Encinitas; Dick Stern, Encinitas Ranch
HOA; Chris Calkins, Carltas
ORAL COMMUNICATION
There were no oral communications.
AGENDIZED BUSINESS ITEMS
1. Approval of the minutes of the February 26, 2019 Regular Meeting. Contact Person: Board
Secretary Kathy Hollywood
RECOMMENDED ACTION: Approve the minutes.
BOARD ACTION:
Brust moved, Jacob seconded to approve the minutes as presented. Motion carried.
Ayes: Brust, Campbell, Houk, Jacob, Wimmer. Nays: None. Absent: None. Abstain:
None.
2. Review of ERGA Financial Summary of Revenues, Expenditures, and Capital Reserves for
February and March 2019. Contact Person: JC Resorts, Erik Johnson
RECOMMENDED ACTION: Receive the report.
There was Board consensus to receive the report.
3. Selection and contract with Davis Farr LLP to provide auditing services and preparation of
the ERGA Annual Financial Report. Contact Person: Director of Finance McBroome
RECOMMENDED ACTION: 1) Approve the selection of Davis Farr LLP to perform the
audit, and; 2) Contract with Davis Farr LLP to provide auditing services and to prepare the
ERGA annual financial reports for FY 2018 -19 through 2020 -21 with an option to extend two
additional one -year periods for a total term of five -years and a not -to- exceed cost of $61,055.
Director of Finance /City Treasurer McBroome presented the staff report.
BOARD ACTION:
Campbell moved, Brust seconded to: 1) Approve the selection of Davis Farr LLP to
perform the audit, and; 2) Contract with Davis Farr LLP to provide auditing services
and to prepare the ERGA annual financial reports for FY 2018 -19 through 2020 -21 with
an option to extend two additional one -year periods for a total term of five -years and
a not -to- exceed cost of $61,055. Motion carried. Ayes: Brust, Campbell, Houk, Jacob,
Wimmer. Nays: None. Absent: None. Abstain: None.
4. Report on incidents and accidents. Contact Person: JC Resorts, Erik Johnson
RECOMMENDED ACTION: Receive the oral report.
Mr. Johnson stated there were no incidents or accidents to report. He reviewed the policy
regarding errant golf balls stating that liability is with the person who hit the golf ball.
REPORTS FROM DIRECTORS AND /OR MANAGER REPORTS
Board Member (City Manager) Brust reported that the City is moving forward with a leaf blower policy
to reduce noise impacts and emissions; and the elimination of single -use plastic straws and plastic
ware. She reviewed next steps and outreach efforts that will be taking place.
Board Member Campbell stated that should would coordinate a meeting between the City and Mr.
Graff regarding leaf blowers.
Mr. Stern provided an update on the HOA's recycled water project.
In response to a question from Mr. Stern, Mr. Graff reviewed recycling efforts at the golf course
including green waste.
Chair Houk stated that the Encinitas Rotary Club will once again be hosting the Wine and Food
Festival at the golf course on June 1.
Chair Houk expressed appreciation to the Board Secretary.
ADJOURNMENT
Chair Houk adjourned the meeting at 5:17 p.m.
L_ —�
Kathy Hof ywoo Richard Houk, Chair
Board Secretary