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2019-09-04REGULAR MEETING MINUTES CITY OF ENCINITAS YOUTH COMMISSION SEPTEMBER 4, 2019 4:30 P.M., 505 S. VULCAN AVENUE, ENCINITAS, CA 1. CALL TO ORDER Supervisor Hernandez called the meeting to order at 4:31 p.m. 2. ROLL CALL Present: Commissioners Diaz, Foo, Gilligan, Kulick, Sakai and Schneider Also Present: Recreation Supervisor Hernandez, Recreation Services Manager Karlen, and Management Analyst Colombo Absent: Commissioners Colombo and Robinson 3. PLEDGE OF ALLEGIANCE 4. SPECIAL PRESENTATIONS AND PROCLAMATIONS None 5. COMMISSIONER'S OATH OF OFFICE 5A. Commissioners took the oath of office conducted by the Commission Secretary Colombo. 5B. Introduction of Parks, Recreation and Cultural Arts Department Staff 6. ORAL COMMUNICATIONS /POSSIBLE DIRECTION TO STAFF Speaker Nancy Perry- Sheridan provided the Commission an overview of SARDS (Severe Acute Respiratory Disease Syndrome). 7. CHANGES TO THE AGENDA None 8. APPROVAL OF THE JUNE 5, 2019 YOUTH COMMISSION REGULAR MEETING MINUTES ACTION COMMISSIONER GILLIGAN MOVED APPROVAL OF THE JUNE 5, 2019 REGULAR YOUTH COMMISSION MINUTES, SECOND BY COMMISSIONER KULICK, AND THE MOTION CARRIED 4 -0. (COMMISSIONERS COLOMBO AND ROBINSON ABSENT; AND COMMISSIONERS DIAZ AND FOO ABSTAINED) 9. APPROVAL OF THE AUGUST 21, 2019 YOUTH COMMISSION ORIENTATION WORKSHOP ACTION COMMISSIONER DIAZ MOVED APPROVAL OF THE AUGUST 21, 2019 YOUTH COMMISSION ORIENTATION WORKSHOP MINUTES, SECOND BY COMMISSIONER FOO, AND THE MOTION CARRIED 2 -0. (COMMISSIONERS COLOMBO AND ROBINSON ABSENT; AND COMMISSIONERS GILLIGAN, KULICK, SAKAI AND SCHNEIDER ABSTAINED) -1- REGULAR MEETING MINUTES CITY OF ENCINITAS YOUTH COMMISSION SEPTEMBER 4, 2019 4:30 P.M., 505 S. VULCAN AVENUE, ENCINITAS, CA 10. ACTION ITEMS 10A. YOUTH COMMISSION CHAIR AND VICE CHAIR ACTION COMMISSIONER DIAZ NOMINATED HIMSELF FOR CHAIR. COMMISSIONER KULICK NOMINATED COMMISSIONER DIAZ FOR CHAIR. COMMISSIONER DIAZ ACCEPTED THE NOMINATION. ACTION COMMISSIONER SAKAI NOMINATED HERSELF FOR VICE CHAIR. COMMISSIONER KULICK NOMINATED HIMSELF FOR VICE CHAIR. COMMISSIONER GILLIGAN NOMINATED HERSELF FOR VICE CHAIR. BY BALLET VOTE, COMMISSIONER KULICK WAS NOMINATED VICE CHAIR RECEIVING FOUR (4) VOTES (COMMISSIONERS COLOMBO AND ROBINSON ABSENT). 10B. FY 2018 -19 YOUTH COMMISSION WORK PLAN Commissioners were given City Council goals and also brainstormed ideas for consideration for ten work plan initiatives to be finalized at the next meeting. Commissioner Colombo suggested a beach clean -up followed by a beach volleyball clinic (previously submitted to Supervisor Hernandez). Commissioner Colombo suggested partnering with the Humane Society on an event such as an adoption day (previously submitted to Supervisor Hernandez). Commissioner Colombo suggested a Holiday Light Contest that the Senior Commission and Youth Commission could sponsor and judge within Encinitas (previously submitted to Supervisor Hernandez). Commissioner Kulick suggested public education efforts on bluff safety. Commissioner Diaz suggested a competition for a beach clean -up. Commissioner Foo suggested a beach clean -up and public education. Commissioner Diaz suggested working with the Senior Commission for youth to provide technology support and assistance to Senior Citizens in the Community due to a generational gap. Commissioner Sakai reported she is interested in continuing the intergenerational program from last year. Commissioner Kulick reported he is interested in continuing the intergenerational program but focused on younger children such as preschool children. Commissioner Sakai, Kulick, Foo, Gilligan interested in learning more about civics and participating in day in the life of a City employee. Commissioner Gilligan, Diaz and Foo indicated interest in raising awareness in the younger generation in recycling and reducing waste. Commissioner Kulick brought up Commissioner Colombo's suggestion regarding a partnership with the Humane Society and suggested an event where healing dogs are brought to schools for a day to interact with students as they currently do in a program at San Dieguito Academy. Commissioners Gilligan, Kulick and Foo indicated interest in putting together a Youth Yard Sale at the Community Center. -2- REGULAR MEETING MINUTES CITY OF ENCINITAS YOUTH COMMISSION SEPTEMBER 4, 2019 4:30 P.M., 505 S. VULCAN AVENUE, ENCINITAS, CA 10C. FY2019 -20 YOUTH COMMISSION MEETING CALENDAR Supervisor Hernandez presented the Meeting Calendar. ACTION COMMISSIONER GILLIGAN MOVED APPROVAL OF THE FY2019 -20 YOUTH COMMISSION MEETING CALENDAR, SECOND BY COMMISSIONER SAKAI, AND THE MOTION CARRIED 6 -0. (COMMISSIONERS COLOMBO AND ROBINSON ABSENT). 11. DEPARTMENT UPDATES 11A. RECREATION SERVICES REPORT Manager Karlen reported that the busy summer season is completed. Fall programming is underway, and staff are working on putting together Winter programs. Manager Karlen indicated that the next event is at Cottonwood Creek Park, if Commissioners would like to volunteer or attend on October 12th, 2019 with a showing of Dumbo. Interested Commissioner volunteers can contact Supervisor Rundle. 11B. COMMISSION MEMBER RESOURCE HANDBOOK Supervisor Hernandez indicated that the Commission Member Handbooks were provided to Commissioners at the Orientation meeting in August and highlighted the absence policy. 11C. 2019 -20 CITY EVENTS CALENDAR Supervisor Hernandez presented the 2019 -20 City Events calendar. The calendar reflects all the events in Encinitas including non - profit special events. 12. COMMISSION MEMBER INITIATED AGENDA ITEM None 13. FUTURE AGENDA ITEMS ADDED BY COMMISSION MEMBERS None 14. COMMISSION REPORTS Commissioners provided informational updates on youth related topics. 15. ADJOURNMENT ACTION SUPERVISOR HERNANDEZ ADJOURNED THE MEETING AT 5:25 P.M. -3-