2018-12-04 ENCINITAS RANCH GOLF AUTHORITY
411* SPECIAL MEETING MINUTES
Encinitas Ranch Golf Course Clubhouse,
ENCINITAS 1275 Quail Gardens Drive, Encinitas, CA
RANCHH WEDNESDAY, DECEMBER 4, 2018 at 4:30 p.m.
CALL TO ORDER/ROLL CALL
Chair Houk called the meeting to order at 4:33 p.m.
Directors Present: Chair Richard Houk, Vice-Chair Cindy Jacob, Karen Brust (City
Manager), and Jennifer Campbell (Director of Parks and Recreation)
Absent: Ed Wimmer (City Engineer)
Also Present: John McNair, Erik Johnson, Kent Graff (JC Resorts); Kathy
Hollywood (Board Secretary), Teresa McBroome (Finance Director)
and Marta Lundgren (Finance Manager), City of Encinitas; Dick
Stern, Encinitas Ranch HOA; Chris Calkins, Caritas
ORAL COMMUNICATION
There were no oral communications.
AGENDIZED BUSINESS ITEMS
1. Approval of the minutes of the October 3, 2018 Special Meeting. Contact Person:
Board Secretary Kathy Hollywood
RECOMMENDED ACTION: Approve the minutes.
BOARD ACTION:
Jacob moved, Brust seconded to approve the minutes as presented. Motion
carried. Ayes: Brust, Campbell, Houk, Jacob. Nays: None. Absent: Wimmer.
Abstain: None.
2. Review of ERGA Financial Summary of Revenues, Expenditures, and Capital
Reserves for September 2018 and October 2018. Contact Person: JC Resorts, Erik
Johnson
RECOMMENDED ACTION: Receive the report.
Mr. McNair and Mr. Johnson reviewed the Financial Summary of Revenues,
Expenditures and Capital Reserves for September and October 2018.
There was Board Consensus to receive the report.
3. Proposed Changes to the FY 2018/19 Capital Budget. Contact Person: JC
Resorts, Erik Johnson and Kent Graff
RECOMMENDED ACTION: Approve the proposed changes to the FY 2018/19
Capital Budget.
Mr. Johnson and Mr. Graff reviewed the proposed changes.
BOARD ACTION:
Jacob moved, Brust seconded to approve the purchase of the irrigation
pump station filter in the amount of $4,771 and direct staff to bring back the
remainder of the capital budget items in a revised format for Board
consideration at the next meeting; and directed staff to include in future
agenda reports, detailed explanations of the proposed changes and budget
impact. Motion carried. Ayes: Brust, Campbell, Houk, Jacob. Nays: None.
Absent: Wimmer. Abstain: None.
There was Board consensus to appoint a Long-Term Capital Subcommittee
of Vice-Chair Jacob and Director Campbell to review long-term capital
projects and asset management to include life cycle and replacement, and
authorized Mr. Calkins to attend subcommittee meetings as an observer.
4. Report on incidents and accidents. Contact Person: JC Resorts, Erik Johnson
RECOMMENDED ACTION: Receive the oral report.
There were no incidents or accidents to report.
REPORTS FROM DIRECTORS AND/OR MANAGER REPORTS
Mr. McNair reported that the PGA Jr. League Team from Encinitas Ranch won the
National Championship.
Mr. Calkins requested information regarding the ownership of the trail behind the Golf
Course. Director Campbell stated she would follow-up on the request.
ADJOURNMENT
Chair Houk adjourned the meeting at 5:19 p.m.
)1.'104\W
Kathy Hollywood, Board Secretary Richard ouk, Chair
ENCINITAS RANCH GOLF AUTHORITY
SPECIAL MEETING MINUTES
Encinitas Ranch Golf Course Clubhouse,
1275 Quail Gardens Drive, Encinitas, CA
WEDNESDAY, OCTOBER 3, 2018 at 3:30 p.m.
CALL TO ORDER/ROLL CALL
Vice-Chair Jacob called the meeting to order at 3:35 p.m.
Directors Present: Chair Richard Houk (arrived at 3:45 p.m.), Vice-Chair Cindy Jacob,
Karen Brust (City Manager) and Chris Magdosku (City Engineer), and
Jennifer Campbell (Director of Parks and Recreation)
Absent: None
Also Present: John McNair, Kent Graff (JC Resorts); Teresa McBroome (Finance
Director) and Claudia Bingham (Deputy Board Secretary), City of
Encinitas; Dick Stern, Encinitas Ranch HOA; Chris Calkins, Caritas
ORAL COMMUNICATION
There were no oral communications.
AGENDIZED BUSINESS ITEMS
1. Approval of the minutes of the August 28, 2018 Regular Meeting. Contact Person:
Board Secretary Kathy Hollywood
RECOMMENDED ACTION: Approve the minutes.
BOARD ACTION:
Brust moved, Magdosku seconded to approve the minutes as presented.
Motion carried. Ayes: Brust, Jacob, Magdosku. Nays: None. Absent: Houk.
Abstain: None.
2. Review of ERGA Financial Summary of Revenues, Expenditures, and Capital
Reserves for August 2018. Contact Person: JC Resorts, Erik Johnson
RECOMMENDED ACTION: Receive the report.
Mr. NcNair reviewed the Financial Summary of Revenues, Expenditures and
Capital Reserves for August 2018.
There was Board Consensus to receive the report.
3. Report on incidents and accidents. Contact Person: JC Resorts, Erik Johnson
RECOMMENDED ACTION: Receive the oral report.
There were no incidents or accidents to report.
4. Tour of Golf Course Improvements.
REPORTS FROM DIRECTORS AND/OR MANAGER REPORTS
Mr. McNair announced that the club house was offering their new happy hour menu with
food and entertainment on the patio from 4:00 p.m. to 7:00 p.m. Wednesday, October 3.
Mr. McNair stated that he had presented the ERGA 2017-2018 Financial Results and
Budget at the September 26, 2018 City Council Meeting.
ADJOURNMENT
The Board adjourned at 4:02 p.m. to tour the golf course.
Jl , Il
Kathy Ho ywo.., Board Secretary Richard H , Chair
By: Claudia Bingham
Deputy Board Secretary