2017-03-22 MEETING MINUTES OF THE ENCINITAS HOUSING AUTHORITY
SPECIAL MEETING
MARCH 22, 2097, 4:30 P.M., 505 SOUTH VULCAN AVENUE
CALL TO ORDER/ROLL CALL
Chair Blakespear called the meeting to order at 4:32 P.M.
Present: Chair Catherine S. Blakespear, Vice-Chair Tony Kranz, Commissioners
Tasha Boerner Horvath, Joe Mosca and Mark Muir and Housing Tenant
Commissioners Lupita Chavez and Lu Mohler
Absent: None
Also present: Board Secretary Brust, Board Attorney Sabine, Management Analyst
Noel, Management Analyst Piano-Jones, Principal Planner Langager,
Board Clerk Hollywood and Deputy Board Clerk Bingham
There being a quorum present, the meeting was in order.
Board Clerk Hollywood announced that the Encinitas Housing Authority members receive
an independent stipend of $50 for convening the Housing Authority meetings pursuant to
Housing Authority Resolution No. 94-04.
PLEDGE OF ALLEGIANCE
ORAL COMMUNICATIONS
There were no oral communications.
AGENDA ITEMS:
H1. Approval of the minutes of the March 9, 2016 Special Meeting. Contact Person:
City Clerk Hollywood
RECOMMENDED ACTION: Approve the minutes.
ACTION:
Mosca moved, Kranz seconded to approve the minutes of the March 9,
2016 Special Meeting. Motion carried. Ayes: Blakespear, Boerner Horvath,
Chavez, Kranz, Mohler, Mosca, Muir. Nays: None.
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03/22/17 Encinitas Housing Authority Special Meeting
H2. Property Condition Assessment and Replacement Schedule for the sixteen
_Encinitas Housing Authority owned units at Pacific Pines and amendment to the
existing contract with Hyder & Company. Contact Person: Management Analyst
Noel and Management Analyst Piano-Jones
RECOMMENDED ACTION: Staff recommends that the City of Encinitas
Housing Authority Board (EHA) Adopt Resolution EHA 2017-01: 1) Approving
the Pacific Pines Property Condition Assessment and Replacement Schedule; 2)
Authorizing the EHA Executive Director to amend the contract with Hyder &
Company to allow Hyder to incur additional costs, utilizing their operating budget,
for the work identified in the Replacement Schedule not to exceed $38,633; 3)
Authorizing the Executive Director to include the Replacement Schedule work
and funds in subsequent property management contracts, and; 4) Authorizing
the transfer of funds from the Pacific Pines Available Fund Balance as needed.
Before Agenda Item #H2 was heard, Tenant Commissioner Chavez recused
herself due to a conflict of interest regarding Pacific Pines. Commissioner
Chavez then left the Council Chambers.
Management Analyst Noel presented the staff report.
ACTION:
Kranz moved, Blakespear seconded to: 1) Adopt Resolution EHA 2017-01:
a) Approving the Pacific Pines Property Condition Assessment and
Replacement Schedule; b) Authorizing the EHA Executive Director to
amend the contract with Hyder & Company to allow Hyder to incur
additional costs, utilizing their operating budget, for the work identified in
the Replacement Schedule not to exceed $38,633 for the remainder of the
existing contract, until March 31, 2019, if so extended per the EHA
Executive Director; c) Authorizing the Executive Director to include the
Replacement Schedule work and funds in subsequent property
management contracts; d) Authorizing the transfer of funds from the
Pacific Pines Available Fund Balance as needed; and 2)
Direct staff to bring back a strategy for identifying and considering units
for purchase as they become available. Motion carried. Ayes: Blakespear,
Boerner Horvath, Kranz, Mohler, Mosca, Muir. Nays: None. Absent: Chavez.
ADJOURNMENT
Chair Blakespear adjourned the meeting at 4:53 P.M.
Kathy Hollywood, Jerk Catherine S. Blakespear, Chair
By: Claudia Bingham
Deputy City Clerk
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