2018-06-13 Item 08V FY 2017-18 Third Quarter Budget Status ReportMEETING DATE: June 13, 2018
PREPARED BY:
DEPARTMENT:
SUBJECT:
Tom Gallup, Finance
Manager
Finance
AGENDA REPORT
City Council
DEPT. DIRECTOR: Teresa S. McBroome
CITY MANAGER: Karen P. Brust
Fiscal Year 2017 -18 Third Quarter Budget Status Report and Proposed Budget Amendments
RECOMMENDED ACTION:
Staff recommends that City Council take the following actions:
1. Receive and file the Fiscal Year 2017 -18 Third Quarter Budget Status Report; and
2. Adopt Resolution No. 2018 -59 titled "A Resolution of the City Council of the City of
Encinitas Amending the Fiscal Year 2017 -18 Budget" (Attachment 1)
STRATEGIC PLAN:
This agenda item falls within the Organizational Efficiency and Effectiveness focus area of the
Strategic Plan by maintaining the City's financial health.
FISCAL CONSIDERATIONS:
The Finance Department has completed the third quarter review of the FY 2017 -18 budget,
which includes recommendations for budget appropriations and budget transfers for Council
consideration. Proposed third quarter budget amendments for all funds will increase estimated
revenues by $30,000 and reduce budgeted expenditures by $329,013.
The impact of all proposed General Fund amendments is an increase of $30,000 in estimated
revenue and an increase of $58,000 in budgeted expenditures, for a net decrease in available
fund balance of $28,000, as shown in Table 7 below Attachment 2 provides detailed
descriptions of these proposed operating budget amendments.
Proposed third quarter amendments to transfers between all funds total $459,573, as shown in
Table 8 below The General Fund impact is an increase in capital transfers into the General
Fund of $51,997 from closed projects, as shown in Table 6 below. Attachment 3 provides
detailed descriptions of these proposed amendments to transfers. Approval of the third quarter
operating budget amendments and fund transfer amendments will increase the General Fund
available fund balance by $23,997.
2018 -06 -13 Item 08V 1 of 35
A summary of previous Council actions and available fund balance is included as Attachment
4. The available fund balance in the General Fund as of May 23, 2018 was $6,151,119, which
includes all previous FY 2017 -18 General Fund budget amendments approved by the City
Council since the adoption of the FY 2017 -18 budget through March 31, 2018. This balance
does not include the proposed amendments under consideration or those approved after March
31, 2018.
Table 1 below summarizes beginning fund balance as of March 31, 2018 (as reflected in
Schedule A — Revised Budget Summary Third Quarter FY 2017 -18 in Attachment 5), current
budget amounts, proposed revisions, adjusted budget amounts and ending fund balances for
the General Fund and all other funds following adoption of the proposed amendments.
Table 1
FY 2017 -18 Third Quarter Budget summary
General Fund
Current Third Quarter Revisions Adjusted Budget
Beginning Fund Balance (7/1/17)
$ 25,651,592
-
$ 25,651,592
Revenues
71,609,810
30,000
71,639,810
Expenditures
(64,622,172)
(58, 000)
(64, 680,172)
Transfers -In
1,354,195
51,997
1,406,192
Transfers -Out
13,153,346
13,153,346
Ending Projected Fund Balance
$ 20,840,079
$ 23,997
$ 20,864,076
BACKGROUND:
On June 28, 2017, the City Council adopted Resolution 2017 -51, approving the FY 2017 -18
Operating Budget and Capital Improvement Program (CIP) appropriations.
On November 29, 2017, the City Council received the Report on the Financial Results for Fiscal
Year 2017 -18 and adopted the ending fund balances for FY 2017 -18 as beginning fund
balances for FY 2017 -18. Beginning fund balance in the General Fund for FY 2017 -18 was
$25,651,592, with $10,987,099 unrestricted and available for appropriation after reserve
requirements were met, as shown in Attachment 4.
The unrestricted General Fund balance was projected to be drawn down $1,189,960 for
planned capital projects, leaving $9,797,139 available for City Council appropriation at the
beginning of FY 2017 -18.
On December 20, 2017, the City Council received the FY 2017 -18 First Quarter Budget Status
Report and adopted Resolution 2017 -113 amending the FY 2017 -18 Operating Budget,
resulting in an available General Fund fund balance of $8,175,678.
On March 28, 2018, the City Council received the FY 2017 -18 Mid -Year Budget Status Report
and adopted Resolution 2018 -32 amending the FY 2017 -18 Operating Budget, resulting in an
available General Fund balance of $6,242,794.
Attachment 4 lists all Fiscal Year 2017 -18 General Fund budget amendments approved by the
City Council since adoption of the original budget. Through May 23, 2018, the available fund
balance is $6,151,119. Adopting the proposed third quarter budget and transfer amendments
will increase the General Fund available fund balance by $23,997 to $6,175,116.
2018 -06 -13 Item 08V 2 of 35
ANALYSIS:
Schedule A — Revised Budget Summary Third Quarter FY 2017 -18 (Attachment 5) provides
the adjusted budget summary for all city funds for the current fiscal year. Schedule C — Detail of
General Fund Revenue, Expenditures and Transfers (Attachment 6) presents a summary of
budget versus actuals for General Fund operating revenues, expenditures and transfers.
General Fund Revenues
Table 2 below provides General Fund revenue totals by adopted budget, amended budget,
year -to -date (YTD) actual and proposed third quarter amendments. Through nine months,
General Fund revenues are $47,091,251 which is 66% of the total estimated revenue for the
fiscal year.
Table 2
Over 85% of General Fund revenue is generated from taxes, with property tax alone accounting
for over 60% of total General Fund revenue. A higher percentage of property tax revenue is
received in the second half of the fiscal year than in the first half. Receipts for taxes paid for the
second installment due in April are not received by the City until the fourth quarter of the fiscal
year. Similarly, revenue from franchise taxes is largely collected in the second half of the fiscal
year, mostly in the fourth quarter.
Sales tax revenue is expected to slightly exceed projections at year -end. Through nine months,
sales tax revenue is at 61 % of the projected budget. The advance payment for February was
received after March 31, and the advance payment for March and clean -up payment for the first
quarter (January through March) allocation is expected to be received in June. These payments
are estimated to total $2.3 million.
Revenues in the Use of Money and Property category have exceeded projections primarily due
to higher than anticipated revenue from renegotiated leases for cell towers at City parks.
Revenues collected in the Fines and Penalties for the first nine months of the current fiscal year
is slightly lower than projected due to lower than anticipated revenue from fewer citations issued
and fines collected for vehicle code, parking and red light camera violations. This category
typically sees relatively higher revenues collected from parking citations in the fourth quarter
(spring and early summer).
Revenues in the Other Revenues category are lower than projected at this point in the fiscal
year because of outstanding reimbursements due for firefighter strike team deployments that
2018 -06 -13 Item 08V 3 of 35
General Fund Revenue summary (March 31, 2018)
Budget with
Adopted
Amended
Percent
Proposed
Proposed
Budget
Budget
YTD Actual
Realized
Budget
Amendments
Description
2017 -18
2017 -18
2017 -18
2017 -18
Amendments
2017 -18
Property Tax
$ 43,192,718
$ 43,192,718
$ 27,693,609
64%
$
$ 43,192,718
Documentary Transfer Tax
550,000
550,000
318,220
58%
550,000
Sales Tax
13,263,424
13,263,424
8,119,321
61%
13,263,424
Transient Occupancy Tax
1,688,000
1,688,000
1,409,480
83%
1,688,000
Franchise Tax
2,277,500
2,277,500
1,135,470
50%
2,277,500
Licenses, Fees and Permits
246,000
246,000
178,407
73%
246,000
Intergovernmental Revenue
530,346
619,140
509,703
82%
619,140
Charges for Services
7,006,469
7,070,769
5,582,592
79%
30,000
7,100,769
Fines and Penalties
746,653
746,653
473,247
63%
-
746,653
Use of Money and Property
751,003
738,203
1,030,086
140%
738,203
Other Revenue
600,200
1,217,403
641,116
53%
1,217,403
Revenue Total
$70,852,313
$71,609,810
$ 47,091,251
66%
$ 30,000
$71,639,810
Over 85% of General Fund revenue is generated from taxes, with property tax alone accounting
for over 60% of total General Fund revenue. A higher percentage of property tax revenue is
received in the second half of the fiscal year than in the first half. Receipts for taxes paid for the
second installment due in April are not received by the City until the fourth quarter of the fiscal
year. Similarly, revenue from franchise taxes is largely collected in the second half of the fiscal
year, mostly in the fourth quarter.
Sales tax revenue is expected to slightly exceed projections at year -end. Through nine months,
sales tax revenue is at 61 % of the projected budget. The advance payment for February was
received after March 31, and the advance payment for March and clean -up payment for the first
quarter (January through March) allocation is expected to be received in June. These payments
are estimated to total $2.3 million.
Revenues in the Use of Money and Property category have exceeded projections primarily due
to higher than anticipated revenue from renegotiated leases for cell towers at City parks.
Revenues collected in the Fines and Penalties for the first nine months of the current fiscal year
is slightly lower than projected due to lower than anticipated revenue from fewer citations issued
and fines collected for vehicle code, parking and red light camera violations. This category
typically sees relatively higher revenues collected from parking citations in the fourth quarter
(spring and early summer).
Revenues in the Other Revenues category are lower than projected at this point in the fiscal
year because of outstanding reimbursements due for firefighter strike team deployments that
2018 -06 -13 Item 08V 3 of 35
have not yet been received from the State of California, but are expected to be recorded by the
end of the fiscal year.
Current fiscal year revenues are $4,781,392 greater at this point than through the first nine
months of FY 2016 -17. Table 3 below identifies the variances per category:
Table 3
General Fund Revenue Summary (March 31, 2018)
YTD Actual
YTD Actual
Description
2016 -17
2017 -18
$ Variance
% Variance
Property Tax
$ 24,448,039
$ 27,693,609
$ 3,245,570
13.3%
Documentary Transfer Tax
364,301
318,220
(46,081)
-12.6%
Sales Tax
7,523,802
8,119,321
595,519
7.9%
Transient Occupancy Tax
1,258,440
1,409,480
151,040
12.0%
Franchise Tax
1,015,524
1,135,470
119,946
11.8%
Licenses, Fees and Permits
195,633
178,407
(17,226)
-8.8%
Intergovernmental Revenue
405,934
509,703
103,769
25.6%
Charges for Services
5,179,879
5,582,592
402,713
7.8%
Fines and Penalties
558,828
473,247
(85,581)
-15.3%
Use of IVloney and Property
740,332
1,030,086
289,754
39.1%
Other Revenue
619,147
641,116
21,969
3.5%
Revenue Total
$ 42,309,859
$ 47,091,251
$ 4,781,392
11.3%
Documentary Transfer Tax is an excise tax imposed on documents exchanged in the transfer of
ownership interests in real estate. The City's share of the tax is 27.5 cents per $500 of the
property value. Revenues collected in this category are lower than projected through the same
period in FY 2016 -17 due to fewer home sales. While San Diego County set a new all -time high
for its median sale price for the first time since the recession, inventory remains tight. The
housing market closed 2017 with a year- over -year decline in December home sales.
Revenues collected in the Licenses, Fees and Permits category are also lower compared with
the previous fiscal year. The number of building inspections being processed for the year is
slightly lower than anticipated due to lower activity levels this fiscal year. Additionally, a large
number of short -term rental compliance payments were received last fiscal year as the result of
an audit.
In the Fines and
violations issued
2016 -17.
Penalties category, the number of citations for parking and red light camera
is lower this fiscal year through March compared with the same period in FY
2018 -06 -13 Item 08V 4 of 35
General Fund Expenditures
Third quarter General Fund expenditures amount to $44,178,694, or 68% of the budget, as
shown in Table 4 below.
Table 4
Expenditures in the personnel category are slightly under budget at third quarter and are
projected to finish the year under budget due to vacancies throughout the year.
The materials and supplies category is under budget mostly due to lower than anticipated
expenditures during the first nine months on:
• Maintenance and repair supplies for streets, beaches and trails.
• Park maintenance supplies (required for spring maintenance) that will be purchased in
the fourth quarter.
• Equipment and recreation program purchases for Marine Safety and Parks, Recreation
and Cultural Arts that occur in the fourth quarter, prior to the summer season.
• Firefighting equipment.
• Firefighter uniforms and personal protective equipment that will be purchased in the
fourth quarter.
• Postage and office supplies that are centrally purchased for all City departments.
Year -to -date actuals through the third quarter in the contracts and services category are under
the revised budget for the current fiscal year mostly due to the following reasons:
• Fewer payments than budgeted for law enforcement services occurring during the first
nine months of the fiscal year. As of third quarter, this contract was 67% expended with
eight of twelve monthly payments having been made. Monthly payments total
approximately $1.2 million.
• Approximately $428,000 in administrative fees assessed by the County of San Diego for
property tax collection are scheduled to paid in the fourth quarter of the fiscal year.
• Expenditures for contract inspection services for private development were lower than
anticipated.
• Lower than anticipated expenditures for urban forestry tree care services and public
works general repair services over the first nine months. The new contract for tree care
services was approved on December 20, 2017, and approval of the general repair
services contract is pending.
• The contract for storm drain inventory consulting services budgeted at $73,000 was
approved on April 18, 2018, and there were fewer repairs made to storm drains.
• A reduction in water consumption in the Park Maintenance Division, partly due to the
installation of new artificial turf at Leo Mullen Sports Park.
• Lower than anticipated expenditures for beach maintenance.
2018 -06 -13 Item 08V 5 of 35
General Fund Expenditures Summary by Category (March 31, 2018)
Budget with
Adopted
Amended
Percent
Proposed
Proposed
Budget
Budget
YTD Actual
Realized
Budget
Amendments
Description
2017 -18
2017 -18
2017 -18
2017 -18
Amendments
2017 -18
Personnel
$32,026,881
$32,796,548
$ 24,430,341
74%
$ (117,900)
$32,678,648
Materials & Supplies
1,404,631
1,456,691
825,687
57%
-
1,456,691
Contracts & Services
28,484,418
29,502,784
18,487,176
63%
177,850
29,680,634
Internal Cost Allocation
431,013
431,013
323,260
75%
-
431,013
Capital Outlay
125,845
302,402
110,286
36%
(1,950)
300,452
Debt/Finance
128,975
128,975
1,944
2%
-
128,975
Expenditure Total
$62,601,763
$64,618,413
$ 44,178,694
68%
$ 58,000
$64,676,413
Expenditures in the personnel category are slightly under budget at third quarter and are
projected to finish the year under budget due to vacancies throughout the year.
The materials and supplies category is under budget mostly due to lower than anticipated
expenditures during the first nine months on:
• Maintenance and repair supplies for streets, beaches and trails.
• Park maintenance supplies (required for spring maintenance) that will be purchased in
the fourth quarter.
• Equipment and recreation program purchases for Marine Safety and Parks, Recreation
and Cultural Arts that occur in the fourth quarter, prior to the summer season.
• Firefighting equipment.
• Firefighter uniforms and personal protective equipment that will be purchased in the
fourth quarter.
• Postage and office supplies that are centrally purchased for all City departments.
Year -to -date actuals through the third quarter in the contracts and services category are under
the revised budget for the current fiscal year mostly due to the following reasons:
• Fewer payments than budgeted for law enforcement services occurring during the first
nine months of the fiscal year. As of third quarter, this contract was 67% expended with
eight of twelve monthly payments having been made. Monthly payments total
approximately $1.2 million.
• Approximately $428,000 in administrative fees assessed by the County of San Diego for
property tax collection are scheduled to paid in the fourth quarter of the fiscal year.
• Expenditures for contract inspection services for private development were lower than
anticipated.
• Lower than anticipated expenditures for urban forestry tree care services and public
works general repair services over the first nine months. The new contract for tree care
services was approved on December 20, 2017, and approval of the general repair
services contract is pending.
• The contract for storm drain inventory consulting services budgeted at $73,000 was
approved on April 18, 2018, and there were fewer repairs made to storm drains.
• A reduction in water consumption in the Park Maintenance Division, partly due to the
installation of new artificial turf at Leo Mullen Sports Park.
• Lower than anticipated expenditures for beach maintenance.
2018 -06 -13 Item 08V 5 of 35
Expenditures for capital outlay are under budget at third quarter. Purchases of a concert grand
piano for the Community Center and a pad and lighting system for public art at four locations
budgeted in this category are expected to be made during the fourth quarter of the fiscal year.
Expenditures in the debt / finance category are under budget. The debt service payment of
$127,000 for the Next Generation (NextGen) Regional Communications System (RCS) is paid
in the fourth quarter.
Table 5 below shows the variances for each General Fund expenditure category compared with
YTD expenditures through the third quarter of FY 2016 -17.
Table 5
General Fund YTD Expenditures -Variance by Category (Through March 31, 2018)
YTD Actual
YTD Actual
Description
2016 -17
2017 -18
$ Variance % Variance
Personnel
$ 22,787,080
$ 24,430,341
$ 1,643,261
7.2%
Materials & Supplies
698,398
825,687
127,288
18.2%
Contracts & Services
17,125,724
18,487,176
1,361,452
7.9%
Internal Cost Allocation
339,491
323,260
(16,231)
-4.8%
Capital Outlay
21,324
110,286
88,962
417.2%
Debt /Finance
-
1,944
1,944
100.0%
Expenditure Total
$40,972,017
$44,178,694
$ 3,206,677
7.8%
General Fund expenditures (excluding transfers out and capital contributions) through the first
nine months of FY 2017 -18 are $3.2 million higher than the same period in FY 2016 -17. This
overall variance is primarily the result of increased expenditures of $1.6 million in the personnel
category and $1.4 million in the contracts and services category. Although year -to -date
expenditures are higher overall than last fiscal year, all categories are projected to be within
budget for the current fiscal year.
The variance in personnel expenditures is due to:
• Budgeted salary increases for employees approved by the City Council and identified in
the executed Memorandum of Understanding (MOU) with the Service Employees
International Union (SEIU), and in a separate resolution for unrepresented employees.
• Higher unfunded pension liability payments to CalPERS.
• Increased expenditures for Other Post - Employment Benefits (OPEB), primarily retiree
health benefits provided to firefighters hired before March 1995.
• Positions that were vacant during the first nine months of FY 2016 -17, and are now filled
in the current fiscal year.
The overall variance in the contracts and services category from FY 2016 -17 is mostly the result
of increased budgeted expenditures for the following:
• Contracted law enforcement services with the Sheriff's Department.
• Landscape and tree maintenance contracts in the Street and Park Maintenance
Divisions.
• Road striping and street maintenance in the operating budget.
• Contract engineering inspection services for backfilling permanent inspector vacancies.
• Animal control services contract with the County of San Diego.
This category is under budget at mid -year and is projected to be within budget by the end of the
year.
2018 -06 -13 Item 08V 6 of 35
General Fund Transfers
Transfers involve moving budgeted appropriations between funds. Staff is proposing increasing
transfers into the General Fund by $51,997 for the return of unspent funds from closed capital
and work projects. Transfers out of the General Fund consist of operating transfers, transfers
for debt service payments and transfer to fund capital projects. Staff is not proposing any
additional transfers out at this time. Table 6 below provides a summary of proposed third
quarter transfers.
Table 6
General Fund Transfers Summary (March 31, 2018)
Adopted
Amended
Fund Balance
Percent
Proposed
Revised
Budget
Budget
YTD Actual
Realized
Budget
Projections
Description 2017 -18
2017 -18
2017 -18
2017 -18
Amendments
2017 -18
Transfers In $ 1,214,191
$ 3,444,195 $
1,267,042
37%
$ 51,997
$ 3,496,192
Transfers Out 10,654,702
13,018,675
12,162,760
93%
-
13,018,675
General Fund Transfers Total $ (9,440,511) $ (9,574,480) $
(10,895,718)
114%
$ 51,997
$ (9,522,483)
Proposed Budget Amendments (Attachment 2)
Detailed explanations for each proposed budget amendment (arranged by Department, Division
and Fund) are included in Attachment 2. Table 7 below provides a summary of all the proposed
operating budget amendments by fund, with additional detail provided in Attachment 2:
Table 7
Third Quarter Operating Budget Amendment Summary
Revenue
Expenditure
Fund Balance
Increase
Increase
Increase
Description
(Decrease)
(Decrease)
(Decrease)
General Fund (101)
$ 30,000
$ 58,000
$ (28,000)
Capital Improvement Funds (401/402)
-
(387,013)
387,013
Fleet Maintenance Program Fund (621)
3,906
(3,906)
Vehicle Replacement Program Fund (622)
(64,357)
64,357
E ui ment Replacement Program Fund 623
-
60,451
60,451
Operating Budget Amendment Total
$ 30,000
$ (329,013)
$ 359,013
2018 -06 -13 Item 08V 7 of 35
Proposed Adjustments to Transfers between Funds (Attachment 3)
In addition to the third quarter appropriations, several budget transfers have been identified,
which require City Council approval. The transfers are summarized below in Table 8 and
detailed in Attachment 3:
Table 8
Fund Transfer Amendments - Third Quarter
Transfer In
Transfer Out
Increase
Increase
Fund
(Decrease)
(Decrease)
General Fund (101)
$ 51,997
$ -
Capital Improvements Fund (401)
36,280
423,293
Park Development Fund (231)
371,296
Open Space Acquisition Fees Fund (235)
-
26,280
Recreation Trails Fees Fund 236
-
10,000
Fund Transfer Amendments Total
$ 459,573
$ 459,573
Capital Improvement Program Status Update (Attachment 7)
There were 119 active projects with project -to -date expenditures totaling approximately $50
million as of March 31, 2018. Staff is requesting that the following four completed projects be
closed and unspent funds be returned to their original funding sources as identified in
Attachment 3:
• La Costa Basin Permitting (WD16B)
• Coastal Rail Trail Western Alignment (CS18F)
• Park Shade Structures (CP18A). Expenditures for park shade structures will now be
budgeted and funded in the Park Improvements project (CP04G).
• Alternative Fuels Study (WC15H)
Other transfer amendments include committing uncommitted funds collected from
Development /Impact Fees for habitat /open space acquisition and recreation trails, in
compliance with the 1996 Mitigation Fee Act. As a result of closing these projects, $51,997 will
be returned to the unassigned General Fund balance and $407,576 to other funding sources.
Status updates and project -to -date expenditures for active projects are provided in Attachment
7.
ENVIRONMENTAL CONSIDERATIONS:
The action being considered by the City Council is exempt from the California Environmental
Quality Act (CEQA) because it is not a "project" under Section 15378(b)(5) of CEQA Guidelines.
The action involves an organizational or administrative activity of government that will not result
in the direct or indirect physical change in the environment. This item does not relate to the
City's Climate Action Plan.
ATTACHMENTS:
1. Resolution No. 2018 -59 titled "A Resolution of the City Council of the City of
Encinitas Amending the Fiscal Year 2017 -18 Budget"
2. FY 2017 -18 Proposed Operating Budget Amendments — Third Quarter
3. FY 2017 -18 Proposed Fund Transfer Amendments — Third Quarter
4. FY 2017 -18 Summary of Budgetary Fund Balance
5. Schedule A: Revised Budget Summary — Third Quarter FY 2017 -18
6. Schedule C: General Fund Revenues, Expenditures and Transfers Detail
7. FY 2017 -18 YTD Capital Improvement Project Status Report (Third Quarter)
2018 -06 -13 Item 08V 8 of 35
ATTACHMENT 1
RESOLUTION NO. 2018 -59
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ENCINITAS
AMENDING THE FISCAL YEAR 2017 -18 BUDGET
WHEREAS, on June 28, 2017 the City of Encinitas City Council adopted
Resolution No. 2017 -51 appropriating the budget for Fiscal Year 2017 -18;
WHEREAS, changes in anticipated revenues and /or expenditures of the City
of Encinitas necessitates a revision of the appropriations for Fiscal Year 2017 -18;
WHEREAS, budgeted expenditures do not exceed anticipated revenue and
available fund balance; and
WHEREAS, the City Council has reviewed the proposed Fiscal Year 2017-
18 budget amendments.
NOW, THEREFORE, BE IT RESOLVED, DETERMINED AND ORDERED
that the City Council of the City of Encinitas does, hereby, adopt the amendments
for Fiscal Year 2017 -18 as shown in Exhibit A to this resolution.
PASSED AND ADOPTED this 13th day of June 2018, by the following vote,
to wit:
AYES:
NAYS:
ABSENT:
ABSTAIN:
Catherine S. Blakespear, Mayor
ATTEST:
Kathy Hollywood, City Clerk
2018 -06 -13 Item 08V 9 of 35
EXHIBIT A - RESOLUTION 2018 -59
# Fund Name
Fund
Organization
Object
Project
Description
Revenue/
Expenditure/
Code
Code
No.
Transfer In
Transfer Out
Increase
Increase
(Decrease)
(Decrease)
1 CIP -NEW
402
95101
590
CS18F
Project is complete. Close and return remaining funds to the General Fund
$ (0)
(101)
2 CIP -NEW
402
95231
590
CP18A
Close project and return remaining funds to the Park Development Fund
$ (371,296)
(231) CP18A
3 CIP -NEW
402
00000
498.2
CP18A
Close project and return remaining funds to the Park Development Fund
$ 371,296
(231) CP18A
4 PARKDEV
231
00000
398.2
CP18A
Close project and return remaining funds to the Park Development Fund
$ 371,296
(231) CP18A
5 CIP - EXISTN
401
95101
590
WC15H
Project is complete. Close and return remaining funds to the General Fund
$ (1,997)
(101)
6 CIP - EXISTN
401
00000
498.2
Project is complete. Close and return remaining funds to the General Fund
$ 1,997
(101) WC15H
7 GENFUND
101
00000
398.2
Project is complete. Close and return remaining funds to the General Fund
$ 1,997
(101) WC15H
8 CIP - EXISTN
401
95101
590
WD16B
Project is complete. Close and return remaining funds to the General Fund
$ (50,000)
(101)
9 CIP - EXISTN
401
00000
498.2
Project is complete. Close and return remaining funds to the General Fund
$ 50,000
(101) WB16B
10 GENFUND
101
00000
398.2
Project is complete. Close and return remaining funds to the General Fund
$ 50,000
(101) WB16B
11 CIP - EXISTN
401
95235
590
CP05A
Appropriate the uncommitted balance to project CP05A - Open Space
$ 26,280
Acquisition
12 CIP - EXISTN
401
00000
398.2
Appropriate the uncommitted balance to project CP05A - Open Space
$ 26,280
Acquisition
13 OPENSPACE
235
90999
498.2
Appropriate the uncommitted balance to project CP05A - Open Space
$ 26,280
Acquisition
14 CIP - EXISTN
401
95236
550
CPOOF
Appropriate the uncommitted balance to project CPOOF - Recreational Trails
$ 10,000
Project
15 CIP - EXISTN
401
00000
398.2
Appropriate the uncommitted balance to project CPOOF - Recreational Trails
$ 10,000
Project
16 RECTRAILS
236
90999
498.2
Appropriate the uncommitted balance to project CPOOF - Recreational Trails
$ 10,000
Project
17 GENFUND
101
80876
346.1
PR323
Increase revenue budget due to an increase in program fees.
$ 30,000
18 GENFUND
101
80876
432.1
PR323
Increase expenditure budget to pay instructor for increase in program fees.
$ 22,500
19 GENFUND
101
80820
441.1
PBMLB
Increase utilities due to construction of the new Marine Safety Center.
$ 7,500
20 GENFUND
101
40360
431.1
Increase budget due to bank fees increasing approximately 40%
$ 28,000
21 GENFUND
101
20320
431.1
Increase contracts and services budget for recruitment services.
$ 45,900
22 GENFUND
101
51400
411.1
Reduce personnel budget for contract services expensed in Human
$ (11,475)
Resources division for Development Services Director recruitment.
23 GENFUND
101
51410
411.1
Reduce personnel budget for contract services expensed in Human
$ (11,475)
Resources division for City Planner recruitment.
2018 -06 -13 Item 08V 10 of 35
EXHIBIT A - RESOLUTION 2018 -59
# Fund Name Fund Organization Object Project
Description
Revenue/ Expenditure/
Code Code No.
Transfer In Transfer
Out
Increase
Increase
(Decrease)
(Decrease)
24 GENFUND 101 52700 411.1
Reduce personnel budget for contract services expensed in Human
$
(11,475)
Resources division for City Engineer recruitment.
25 GENFUND 101 71600 411.1
Reduce personnel budget for contract services expensed in Human
$
(11,475)
Resources division for Public Works Director recruitment.
26 GENFUND 101 62510 411.1
Reduce personnel budget for partial UAL payment to North County Dispatch
$
(72,000)
JPA.
27 GENFUND 101 62511 433
Increase contracts and services budget for partial UAL payment to North
$
72,000
County Dispatch JPA.
28 FLEETMAINT 621 71670 476
Increase expenditure budget for the additional cost of a two post
$
3,906
vehicle /apparatus life. The expenditure budget will be reduced by the same
amount in Fund 623, for a net zero impact
29 MACHINEREP 622 71670 475
Reduce expenditure budget for the purchase of VM339 (Ford Service Truck).
$
(64,357)
The purchase should have been appropriated and expensed in Fund 623.
The budget appropriation and expenditure are being moved from Fund 622
to 623. The purchase was approved by Council on 3/14/18.
30 VEHICLEREP 623 71670 476
Reduce expenditure budget for the portable jacks to offset additional cost
$
(3,906)
of a two post vehicle /apparatus life budgeted in Fund 621, for a net zero
fiscal impact.
31 VEHICLEREP 623 71670 476
Increase expenditure budget for the purchase of VM339 (Ford Service
$
64,357
Truck). The purchase should have been appropriated and expensed in Fund
623. The budget appropriation and expenditure are being moved from Fund
622 to 623. The purchase was approved by Council on 3/14/18.
Total Budget Amendments and Transfers (All Funds)
$ 489,573 $
130,560
2018 -06 -13 Item 08V 11 of 35
ATTACHMENT 2
FY 2017 -18 Proposed Operating Budget Amendments - Third Quarter
Revenue Expenditure Fund Balance
Department Increase Increase Increase
Description Division Decrease Decrease Decrease
General Fund (101)
Transfer savings from vacancies in multiple divisions for professional City Manager $ 45,900 $ (45,900)
recruitment services for four executive and management level (Human
positions (Development Services Director, City Planner, City Engineer Resources)
and Public Works Director), resulting in a net zero fiscal impact. Development $ (34,425) $ 34,425
Services
Public Works $ (11,475) $ 11,475
Transfer savings from vacant Program Assistant position in Fire Fire Operations $ 72,000 $ (72,000)
Administration to Fire Operations division in order to make an advance
payment to North County Dispatch JPA (NCDJPA) for a special
assessment for each member agencies' share of the CalPERS Fire Administration $ (72,000) $ 72,000
Unfunded Accrued Liability (UAL) for NCDJPA employees. This action
results in a net zero fiscal impact.
City received notice from its current vendor that bank fees were Finance $ 28,000 $ (28,000)
increasing approximately 40 %. The Finance Department was able to
cover part of the increase within its approved operating budget, but not
the entire amount. Staff will be issuing an RFP for banking services in
order to identify a vendor offering more favorable fees.
Transfer budget from Debt Service (Lease Expense) to Contracts and Development $ (1,950) $ 1,950
Services category for annual rent paid to the San Dieguito Water Services
District for use of a portion of its storage yard by Traffic Engineering for (Traffic
equipment storage. Engineering)
$ 1,950 $ 1,950
Gas and electrical usage has increased due to the opening of the new Parks, Recreation $ 7,500 $ (7,500)
Marine Safety Center, which is larger than the old facility. An increase and Cultural Arts
is necessary to cover the projected expenditures through the (Beach
remainder of the fiscal year. Maintenance)
Adjustment to revenue and expenditures to reflect increased Parks, Recreation $ 30,000 $ 22,500 $ 7,500
participation in the Surf Camp program. and Cultural Arts
(Rec Facility
Programs)
Total General Fund (101)
$ 30,000 $ 58,000 $ (28,000)
2018 -06 -13 Item 08V 12 of 35
ATTACHMENT 2
FY 2017 -18 Proposed Operating Budget Amendments - Third Quarter
Revenue Expenditure Fund Balance
Department Increase Increase Increase
Description Division Decrease Decrease Decrease
Capital Improvements Funds (401/402)
Appropriate the uncommitted fund balance in the Open Space Development $ 26,280 $ (26,280)
Acquisition Fees Fund 235 to the Habitat /Open Space Acquisition Services
project (CP05A), in compliance with the Mitigation five year findings (Advanced
test and report. Development /Impact Fees need to be committed per Planning)
the 1996 Mitigation Fee Act, California Government Code § §66000 et
Se g.
La Costa Basin permitting (WD16B) has been completed. The project Development $ (50,000) $ 50,000
will be closed and the remaining funds will be returned to the General Services
Fund. As part of the FY 2016 -17 budget revise, this project was (Engineering)
combined with the Citywide Flood and Channel Maintenance Permitting
Program project WC09D .
Coastal Rail Trail Western Alignment project (CS18F) has been Development $ - $
completed. Payment has been made to SANDAG for the realignment Services
design and environmental cost incurred by SANDAG and the project (Engineering)
will be closed.
Close Park Shade Structures project (CP18A) and return remaining Parks, Recreation $ (371,296) $ 371,296
budget and funding to the Park Development Fund (231). Funding will and Cultural Arts
be allocated to Standard Pacific Park as part of the FY 18 -19 Capital
Improvement Program (CIP) and financial plan revision.
Expenditures for park shade structures will now be budgeted and
funded in the Park Improvements project (CP04G), which has available
funding for installation at the following locations: Encinitas Community
Park, Leo Mullen Sports Park, Oakcrest Park, Scott Valley Park and
Cottonwood Creek Park.
Appropriate the uncommitted fund balance in the Recreation Trails Parks, Recreation $ 10,000 $ (10,000)
Fees Fund 236 to the Recreation Trails Development project (CPOOF), and Cultural Arts
in compliance with the Mitigation five year findings test and report.
Development /Impact Fees need to be committed per the 1996
Mitigation Fee Act, California Government Code § §66000 et Seq.
Alternative Fuels Study project (WC15H) to ascertain the feasibility of Public Works $ (1,997) $ 1,997
converting the City's fleet to alternative fuels has been completed. The (Fleet
project will be closed and the remaining funds will be returned to the Maintenance)
General Fund.
Total Capital Improvements Funds (401/402) $ - $ (387,013) $ 387,013
Fleet Maintenance Proaram Fund (621)
Increase expenditure budget for additional cost of a two post Public Works $ - $ 3,906 $ (3,906)
vehicle /apparatus lift. The expenditure budget will be reduced by the (Fleet
same amount in Fund 623, for a net zero fiscal impact. Maintenance
Total Fleet Maintenance Program Fund (621)
Vehicle Replacement Program Fund (622)
$ $ 3,906 $ (3,906)
Purchase of VM 339 (Ford F350 Service Truck) was incorrectly Public Works $ - $ (64,357) $ 64,357
budgeted and expensed in Fund 622. The purchase should have been (Fleet
appropriated and expensed in Fund 623. The budget appropriation and Maintenance)
expense are being moved from Fund 622 to 623. The purchase was
approved by Council on 3/14/18.
Total Vehicle Replacement Program Fund (622)
$ $ (64,357) $ 64,357
2018 -06 -13 Item 08V 13 of 35
ATTACHMENT 2
FY 2017 -18 Proposed Operating Budget Amendments - Third Quarter
Revenue Expenditure Fund Balance
Department Increase Increase Increase
Description Division Decrease Decrease Decrease
Equipment Replacement Program Fund (623)
Reduce expenditure budget for portable jacks to offset additional cost Public Works $ - $ (3,906) $ 3,906
of a two post vehicle /apparatus lift budgeted in Fund 621, for a net zero (Fleet
fiscal impact. Maintenance
Purchase of VM 339 (Ford F350 Service Truck) was incorrectly Public Works $ - $ 64,357 $ (64,357)
budgeted and expensed in Fund 622. The purchase should have been (Fleet
appropriated and expensed in Fund 623. The budget appropriation and Maintenance)
expense are being moved from Fund 622 to 623. The purchase was
approved by Council on 3/14/18.
Total Equipment Replacement Program Fund (623)
Total All Funds
$ $ 60,451 $ (60,451)
$ 30,000 $ (329,013) $ 298,562
2018 -06 -13 Item 08V 14 of 35
ATTACHMENT 3
FY 2017 -18 Proposed Fund Transfer Amendments - Third Quarter
Transfer In Transfer Out
Increase Increase
Description Department Decrease Decrease
Capital Improvements Funds (401/402)
La Costa Basin permitting project (WD16B) has been completed. The Development
project will be closed and the remaining funds will be returned to the Services
General Fund. (Engineering)
Capital Improvement Funds (401) $ 50,000
General Fund 101 $ 50,000
Alternative Fuels Study project (WC15H) to ascertain the feasibility of Public Works
converting the City's fleet to alternative fuels has been completed. The (Fleet
project will be closed and the remaining funds will be returned to the Maintenance)
General Fund.
Capital Improvement Funds (401) $ 1,997
General Fund 101 $ 1,997
Close Park Shade Structures project (CP18A) and return remaining Parks, Recreation
budget and funding to the Park Development Fund (231). Funding will and Cultural Arts
be allocated to Standard Pacific Park as part of the FY 18 -19 Capital
Improvement Program (CIP) and financial plan revision.
Capital Improvement Funds (401) $ 371,296
Park Development Fund 231 $ 371,296
Appropriate the uncommitted fund balance in the Open Space Development
Acquisition Fees Fund 235 to the Habitat /Open Space Acquisition Services
project (CP05A). (Advanced
Planning)
Open Space Acquisition Fees Fund (235) $ 26,280
,Capital Improvement Funds 401 $ 26,280
Appropriate the uncommitted fund balance in the Recreation Trails Fees Parks, Recreation
Fund 236 to the Recreation Trails Development project (CPOOF). and Cultural Arts
Recreation Trails Fees Fund (236) $ 10,000
Capital Improvement Funds 401 $ 10,000
Total Transfers
$ 459,573 $ 459,573
2018 -06 -13 Item 08V 15 of 35
RIA
City of Encinitas
Summary of Budgetary Fund Balance
FY 2017 -2018
Descri
Beginning Fund Balance, 7/1/17
Less: Contingency Reserve
Budget Stabilization Reserve
Non - spendable Reserve
CIP Carryover Reserve
Available Beginning Fund Balance, 711117
FY 2017 -18 Original Budgets Adopted
FY 2017 -18 Budget Adjustments by Council:
1. Design review of mobility projects
2. Harbaugh Seaside Parkway maintenance costs
3. Encumbrance Carry Forward for professional services contract
4. SANDAG Coastal Rail Trail invoice
5. Sheriffs Department 960 hour rehire program for Code Enforcement
6. Districting Election professional services
7. Lump sum payment to CalPERS to reduce unfunded pension liability
8. Fund balance transfer to Open Space Acquisition Fund (Fund 235)
9. Preparation of joint technical feasibility study on Community Choice Energy
10. As Needed Grant Writing Services Contract
11. FY 2017 -18 First Quarter adjustments
12. FY 2017 -18 First Quarter CIP transfer adjustments
13. Interim improvements on Coast Highway 101
14. Legal retainer and additional services
15. Security and fire system contract adjustments
16. Private inspection services
17. Additional Funding to the Housing Plan project budget
18. Implementation of the CMLS /RCVS
19. Abandoned Vessel South of Beacon Beach
20. Mobile Data Computer (MDC) Replacement - No effect to the GF
21. FY 2017 -18 Mid -Year budget amendments
22. FY 2017 -18 Mid -Year CIP transfer amendments
23. Montgomery Avenue Sidewalk Improvements Project (CS17C)
24. Cardiff Living Shoreline Project Additional Grant Funds - No effect to the GF
25. Verdi Pedestrian Rail Undercrossing Project (CS16E)
26. FY 2017 -18 Third Quarter Budget Amendments (pending approval)
27. FY 2017 -18 Third Quarter Transfer Amendments (pending approval)
28.
29.
30.
31.
32.
Available Fund Balance 613012018
ATTACHMENT 4
Increase
(Decrease) to Available Fund
Date Resolution # I Fund Balance Balance
2018 -06 -13 Item 08V 16 of 35
$ 25,651,592
(12,520,353)
(1,417,046)
(727,094)
10,987,099
6128/17
2017 -51
(1,189,960)
9,797,139
8/9/17
2017 -62
(50,000)
9,747,139
8/23/17
2017 -68
(29,535)
9,717,604
8/25/17
Jn1105203
(7,000)
9,710,604
8/30/17
2017.81
(218,579)
9,492,025
8130/17
2017 -84
(57,600)
9,434,425
8/30/17
2017 -86
(150,000)
9,284,425
11/29/17
2017 -95
(500,000)
8,784,425
11/29/17
2017 -95
(500,000)
8,284,425
11/29/17
2017 -106
(16,731)
8,267,694
11/29/17
2017 -107
(20,000)
8,247,694
12/20/17
2017 -113
(160,885)
8,086,809
12/20/17
2017 -113
88,869
8,175,678
12/20/17
2017 -109
(150,000)
8,025,678
12/20/17
2017 -116
(32,950)
7,992,728
12/20/17
2017 -110
(16,474)
7,976,254
12/20/17
2017 -112
(399,598)
7,576,656
1110/18
2018 -06
(546,027)
7,030,629
2/14/18
2018 -19
(60,000)
6,970,629
3/14/18
2018 -29
(14,500)
6,956,129
3/14/18
2018 -25
-
6,956,129
3/28/18
2018 -32
95,596
7,051,725
3/28/18
2018 -32
(808,931)
6,242,794
5/9/18
2018 -44
(36,675)
6,206,119
5/23/18
2018 -53
6,206,119
5/23/18
2018 -51
(55,000)
6,151,119
6/13/18
2018 -59
(28,000)
6,123,119
6/13/18
2018 -59
51,997
6,175,116
-
6,175,116
6,175,116
6,175,116
6,175,116
6,175,116
(4,811,983)11
$ 6,175,116
2018 -06 -13 Item 08V 16 of 35
ATTACHMENT 5
Schedule A: Revised Budget Summary FY 2017 -18
Unassigned
Operating
Approved
Net
Operating
Operating
Debt Service
Debt Service
Net
Available
Capital
Capital
Net
Capital
Ending
Fund
Revenue
Operating
Operating
Transfers In
Transfers Out
Transfers In
Transfers Out
Operating
Fund
Transfers In
Transfers Out
Capital
Expenditures
Fund Balance
Balance
Projections
Expenditures
Transfers
Balance
Transfers
Fund Name
Fund
7/1/2017
6/30/2018
GENERAL FUND
Available Fund Balance
101
10,987,099
71,639,810
64,680,172
6,959,638
1,214,192
3,378,602
4,020,527
(6,184,937)
11,761,800
192,000
5,754,217
(5,562,217)
6,199,583
Committed & Unspendable Fund Balance
101
727,094
-
-
727,094
-
727,094
Contingency Reserves (20% of Operating Expenditures)
101
12,520,353
-
-
12,520,353
-
12,520,353
Budget Stabilization Reserve (2% of revenues)
101
1,417,046
-
-
1,417,046
-
1,417,046
Other Reserves
101
-
-
-
-
-
TOTALGENERALFUND
25,651,592
1 71,639,810
64,680,172
6,959,638
1 1,214,192
3,378,602
1
4,020,527
(6,184,937)1
26,426,293
192,000
5,754,217
1 (5,562,217)
20,864,076
INFRASTRUCTURE FUNDS
State Gasoline Taxes
201
334,835
1,730,551
1,730,551
1,125,484
(1,125,484)
939,902
898,000
(898,000)
41,903
State Capital Grants
203
-
2,505,096
2,505,096
-
2,505,096
2,505,096
(2,505,096)
-
Transnet Program (Prop A Sales Tax)
211
-
1,709,000
1,709,000
-
1,709,000
1,802,000
(1,802,000)
(93,000)
Coastal Zone Management Fund
212
609,947
422,000
227,981
194,019
-
803,966
120,000
(120,000)
683,966
Federal Capital Grants
223
39,644
39,644
39,644
39,644
(39,644)
944,782
6,406,291
227,981
6,178,310
-
1,125,484
-
-
(1,125,484)
5,997,608
-
5,364,740
(5,364,740)
-
632,869
TOTAL INFRASTRUCTURE FUNDS
GRANTFUNDS
State Law Enforcement Grant
202
20,848
100,000
100,000
-
-
20,848
-
20,848
Government Education Access
213
101,181
372,838
149,521
223,317
-
324,498
211,089
(211,089)
113,409
Solid Waste, Recycling and HHW
214
1,012,351
420,500
506,630
(86,130)
-
926,221
-
926,221
Asset Forfeiture
215
103,361
-
-
-
-
103,361
103,361
(103,361)
-
SeniorNutritionGrant
221
-
89,626
131,493
(41,867)
41,867
41,867
-
-
-
Comm Devel Block Grant (CDBG)
222
317,639
254,781
62,858
38,500
38,500
101,358
98,000
(98,000)
3,358
HOME Entitlement Program
227
-
5,016
(5,016)
5,016
5,016
-
-
-
Federal Law Enforcement Grant
228
-
-
-
-
-
-
-
Donations &Contributions
229
156,973
232,593
364,583
(131,990)
75,000
75,000
99,983
-
99,983
CSA17 Fire Operations
230
205,672
79,581
73,432
6,149
211,821
10,000
(10,000)
201,821
TOTALGRANTFUNDS
1,600,386
1,612,777
1,585,456
27,321
160,383
-
-
-
160,383
1,788,090
-
422,450
(422,450)
-
1,365,640
DEVELOPMENT IMPACT FUNDS
Park Improvement Fees
231
232,185
239,000
239,000
-
471,185
371,296
375,000
(3,704)
467,481
Park Acquisition Fees
232
563,851
410,639
410,639
-
974,490
-
974,490
Traffic Mitigation Fees
233
401,744
1,608,093
1,608,093
-
2,009,837
75,000
(75,000)
1,934,837
RTCIP - (Regional Arterial System) Fee
234
869,164
155,702
155,702
-
1,024,866
-
-
1,024,866
Open Space Acquisition Fees
235
146,033
26,489
26,489
500,000
500,000
672,522
26,280
(26,280)
646,242
Recreational Trails Fees
236
45,094
10,131
10,131
-
55,225
10,000
(10,000)
45,225
Community Facilities Fees
237
-
45,680
45,680
45,680
(45,680)
-
-
-
Fire Mitigation Fees
238
43,028
43,028
43,028
(43,028)
-
-
-
Flood Control Mitigation Fees
239
88,084
80,731
80,731
-
168,815
-
168,815
In Lieu Fees Curb Gutter Sidewalks
251
12,709
24
24
-
12,733
-
12,733
In Lieu Fees Underground Utilities
252
12,110
1,885
1,885
-
13,995
-
13,995
Affordable Housing
253
1,418,944
2,000
2,000
1,420,944
1,383,841
(1,383,841)
37,103
3,789,918
2,623,402
-
2,623,402
500,000
88,708
-
-
411,292
6,824,612
371,296
1,870,121
(1,498,825)
-
5,325,787
TOTAL DEVELOPMENT IMPACT FUNDS
MUNICIPAL IMPROVEMENT DISTRICTS
Villanitas Road M.I.D.
291
248,172
14,814
26,751
(11,937)
-
236,235
-
236,235
Cerro Street M.I.D.
292
383,398
52,097
45,314
6,783
-
390,181
-
390,181
Village Park M.I.D.
293
128,712
33,310
70,984
(37,674)
-
91,038
-
91,038
Wiro Park M.I.D.
294
6,357
11,010
22,863
(11,853)
14,000
14,000
8,504
-
8,504
Encinitas Lighting Landscape District
295
871,097
1,344,950
1,551,598
(206,648)
-
664,449
40,000
(40,000)
624,449
Encinitas Ranch Lighting Landscape
297
1,310,340
628,200
568,656
59,544
1,369,884
30,305
20,000
10,305
1,380,189
TOTAL MUNICIPAL IMPROVEMENT DISTRICT FUNDS
2,948,076
2,084,381
2,286,166
(201,785)
14,000
-
-
-
14,000
2,760,291
30,305
60,000
(29,695)
-
2,730,596
DEBT SERVICE FUNDS
Debt Service Fund
301
512,866
150
483,175
(483,025)
483,025
483,025
512,866
-
512,866
Encinitas Public Finance Authority
302
9,576
9,200
3,546,702
(3,537,502)1
3,537,502
3,537,502
9,576
9,576
TOTAL DEBT SERVICE FUNDS
522,442
9,350
4,029,877
(4,020,527)
-
-
4,020,527
-
4,020,527
522,442
-
-
-
-
522,442
CAPITAL IMPROVEMENT FUNDS
Capital Project Fund
401
-
-
-
-
-
-
8,571,115
519,460
8,051,655
8,051,655
-
Capital Project Fund
402
-
-
-
-
-
-
5,163,375
380,166
4,783,209
4,783,209
-
Facility Maintenance Fund
403
606,726
-
-
-
1,000,000
1,000,000
1,606,726
-
811,000
795,726
606,726
1,000,000
1,000,000
1,606,726
13,734,490
899,626
12,834,864
13,645,864
795,726
TOTAL CAPITAL IMPROVEMENT FUNDS
2018 -06 -13 Item 08V 17 of 35
ATTACHMENT 5
Schedule A: Revised Budget Summary FY 2017 -18
Unassigned
Operating
Approved
Net
Operating
Operating
Debt Service
Debt Service
Net
Available
Capital
Capital
Net
Capital
Ending
Fund
Revenue
Operating
Operating
Transfers In
Transfers Out
Transfers In
Transfers Out
Operating
Fund
Transfers In
Transfers Out
Capital
Expenditures
Fund Balance
Balance
Projections
Expenditures
Transfers
Balance
Transfers
Fund Name
Fund
7/1/2017
6/30/2018
CARDIFF SANITARY DIVISION FUNDS
Operations
511
3,571,520
4,927,143
4,117,698
809,445
-
4,380,965
1,629,784
(1,629,784)
2,751,181
Capital Replacement
512
(949,830)
-
-
(949,830)
1,629,784
34,089
1,595,695
1,988,454
(1,342,589)
Capital Expansion
513
988,601
55,000
55,000
-
1,043,601
-
1,043,601
3,610,291
4,982,143
4,117,698
864,445
4,474,736
1,629,784
1,663,873
(34,089)
1,988,454
2,452,193
TOTAL CSD FUNDS
ENCINITAS SANITARY DIVISION FUNDS
Operations
521
1,783,946
2,715,678
1,584,936
1,130,742
-
2,914,688
1,427,152
(1,427,152)
1,487,536
Capital Replacement
522
4,462,102
-
-
4,462,102
1,427,152
17,045
1,410,107
2,087,475
3,784,734
Capital Expansion
523
2,414,745
35,000
35,000
2,449,745
2,449,745
TOTAL ESD FUNDS
8,660,793
2,750,678
1,584,936
1,165,742
-
-
-
-
-
9,826,535
1,427,152
1,444,197
17,045
2,087,475
7,722,015
OTHER PROPRIETARY FUNDS
Section 8 Housing- Admin
551
17,229
224,290
270,333
(46,043)
59,597
59,597
30,783
-
30,783
Section 8 Housing- HAP
552
1,768
990,141
994,108
(3,967)
(2,199)
-
(2,199)
Pacific Pines Affordable Housing
561
1,537,017
216,342
250,812
(34,470)
13,039
13,039
1,515,586
21,739
(21,739)
1,493,847
1 1,556,014
1,430,773
1,515,253
(84,480)
72,636
72,636
1,544,170
1
21,739
1 (21,739)
1,522,431
TOTAL OTHER PROPRIETARY FUNDS
INTERNAL SERVICE FUNDS
Self - Insurance Fund
601
3,841,408
1,089,554
2,579,573
(1,490,019)
1,128,583
1,128,583
3,479,972
-
3,479,972
Wastewater Support
611
-
935,448
822,448
113,000
113,000
(113,000)
-
-
-
Fleet Maintenance
621
-
588,706
588,706
-
-
-
-
-
Vehicle Replacement
622
883,933
10,000
816,000
(806,000)
113,000
113,000
190,933
-
190,933
Mach Equipment Replacement
623
1,283,707
10,000
411,161
(401,161)
125,000
125,000
1,007,546
-
1,007,546
Fire Apparatus Replacement
624
1,512,218
449,493
(449,493)
378,000
378,000
1,440,725
-
1,440,725
7,521,266
1 2,633,708
1 5,667,381
1 (3,033,673)1
1,744,583
1 113,000
1,631,583
1 6,119,176
6,119,176
TOTAL INTERNAL SERVICE FUNDS
1
TOTAL ALL FUNDS 1 57,412,286 1 96,173,313 1 85,694,920 1 10,478,393 1 4,705,794 1 4,705,794 1 4,020,527 1 4,020,527 1 - 1 67,890,679 1 17,385,027 1 17,500,963 1 (115,936)1 17,721,793 1 50,052,951
2018 -06 -13 Item 08V 18 of 35
ATTACHMENT 6
Schedule C: General Fund Revenue, Expenditures and Transfers Detail
FY 2017 -18 FY 2017 -18 FY 2017 -18
Adopted Budget Amended
Budget Amendment Budget
6/29/17
REVENUE
FY 2017 -18 FY 2017 -18
FY 2017 -18
Actual Budget
Budget
Amounts $ Variance
%
Over /(Under)
YTD
YTD
318,220
1 PROPERTY TAXES
$ 43,192,718 $
$ 43,192,718 $
27,693,609 $
(15,499,109)
64.1%
2 DOCUMENTARY TRANSFER TAXES
550,000
550,000
318,220
(231,780)
57.9%
3 SALES TAXES
13,263,424
13,263,424
8,119,321
(5,144,103)
61.2%
4 TRANSIENT OCCUPANCY TAX
1,688,000
1,688,000
1,409,480
(278,520)
83.5%
5 FRANCHISE FEES
2,277,500
2,277,500
1,135,470
(1,142,030)
49.9%
6 TAX REVENUE TOTAL
60,971,642
60,971,642
38,676,100
(22,295,542)
63.4%
VHER REVENUE
7 LICENSES AND PERMITS
246,000
-
246,000
178,407
(67,593)
72.5%
8 INTERGOVERNMENTAL REVENUE
530,346
88,794
619,140
509,703
(109,437)
82.3%
9 CHARGES FOR SERVICES
7,006,469
64,300
7,070,769
5,582,592
(1,488,177)
79.0%
10 FINES AND PENALTIES
746,653
-
746,653
473,247
(273,406)
63.4%
11 USE OF MONEY
751,003
(12,800)
738,203
1,030,086
291,883
139.5%
12 OTHER REVENUE
600,200
617,203
1,217,403
641,116
(576,287)
52.7%
13 OTHER REVENUE TOTAL
9,880,671
757,497
10,638,168
8,415,151
(2,223,017)
79.1%
14 REVENUE TOTAL 70,852,313 757,497 71,609,810 47,091,251 (24,518,559) 65.8%
_*3 "►lltPIZIP
GOVERNMENT
15 CITYCOUNCIL - ADMINISTRATION
438,990
-
438,990
240,659
(198,331)
54.8%
16 CITY COUNCIL - CITY ATTORNEY
375,500
182,950
558,450
420,613
(137,837)
75.3%
17 CITYMANAGER - ADMINISTRATION
1,043,997
20,000
1,063,997
709,898
(354,099)
66.7%
18 CITY MANAGER - ECONOMIC DEV
108,500
-
108,500
72,000
(36,500)
66.4%
19 CITYMANAGER- ENVIRONMENTAL SVC
135,471
30,029
165,500
100,644
(64,856)
60.8%
20 CITY MANAGER - HUMAN RESOURCES
810,850
-
810,850
584,980
(225,870)
72.1%
21 CITY MANAGER- IT OPERATIONS
1,105,386
1,105,386
757,959
(347,427)
68.6%
22 CITY MANAGER - IT APPLICATIONS
1,341,453
1,341,453
907,754
(433,699)
67.7%
23 CITYCLERK - ADMINISTRATION
420,804
-
420,804
288,250
(132,554)
68.5%
24 CITY CLERK - ELECTIONS
1,000
1,000
1,012
12
101.2%
25 FINANCE - ADMINISTRATION
1,766,309
4,950
1,771,259
1,219,845
(551,414)
68.9%
26 GENERAL GOVERNMENT TOTAL
7,548,260
237,929
7,786,189
5,303,614
(2,482,575)
68.1%
tEVELOPMENT SERVICES
27 DEV SVC-DI RECTOR
336,254
336,254
221,899
(114,355)
66.0%
28 DEV SVC - PLAN -ADMIN SVCS
415,366
415,366
283,630
(131,736)
68.3%
29 DEV SVC - PLAN -LAND DEVELOPMENT
2,402,359
2,402,359
1,484,247
(918,112)
61.8%
30 DEV SVC - PLAN - REGULATORY PERMIT
155,741
155,741
101,246
(54,495)
65.0%
31 DEV SVC -PLAN- APPLICANT DEPOSIT
10,000
10,000
1,000
(9,000)
10.0%
32 DEV SVC - PLAN -ADV PLANNING -HSG
560,804
560,804
380,420
(180,384)
67.8%
33 DEV SVC -PLAN- BUILDING & CODE
2,435,130
57,600
2,492,730
1,488,408
(1,004,322)
59.7%
34 DEV SVC -PLAN- PARKING CITATION
113,500
-
113,500
58,702
(54,798)
51.7%
35 DVCSVC -ENG -CITY ENGINEER
1,030,509
60,001
1,090,510
632,126
(458,384)
58.0%
36 DEV SVC -ENG- TRAFFIC ENGINEERNG
671,163
-
671,163
417,228
(253,935)
62.2%
37 DEV SVC - ENG - STORMWATER PROG
853,789
10,000
863,789
491,025
(372,764)
56.8%
38 DEV SVC - ENG - INSPECTIONS
841,403
399,598
1,241,001
653,633
(587,368)
52.7%
39 DEV SVC -ENG- ENVIRONMENTAL
17,320
-
17,320
1,481
(15,839)
8.5%
40 DEVELOPMENT SERVICES TOTAL
9,843,338
527,199
10,370,537
6,215,043
(4,155,493)
59.9%
2018 -06 -13 Item 08V 19 of 35
ATTACHMENT 6
Schedule C: General Fund Revenue, Expenditures and Transfers Detail
ARKS, RECREATION & CULTURAL ARTS
FY 2017 -18
FY 2017 -18
FY 2017 -18
FY 2017 -18
FY 2017 -18
FY 2017 -18
59 PARKSREC - ADMINISTRATION
Adopted
Budget
Amended
Actual
Budget
Budget
60 PARKS REC - PARK MAINTENANCE
Budget
Amendment
Budget
Amounts
$ Variance
%
61 PARKS REC - BEACH MAINTENANCE
6/29/17
6,300
583,265
299,298
Over /(Under)
YTD
62 PARKSREC - TRAIL MAINTENANCE
182,502
(0)
182,502
87,354
YTD
47.9%
41 PUBLIC SAFETY -LAW ENFORCEMENT
14,322,777
(1,050)
14,322,777
9,481,131
(4,841,646)
66.2%
42 PUBLIC SAFETY - FIREADMIN
603,900
-
603,900
391,273
(212,627)
64.8%
43 PUBLIC SAFETY -FIRE OPERATIONS
11,874,565
489,797
12,364,362
9,304,679
(3,059,683)
75.3%
44 PUBLIC SAFETY -LOSS PREVENTION
632,567
-
632,567
433,906
(198,661)
68.6%
45 PUBLIC SAFETY - DISASTER PREP
162,210
6,950
169,160
144,383
(24,777)
85.4%
46 PUBLIC SAFETY - MARINE SAFETY
1,266,103
81,056
1,347,159
872,046
(475,113)
64.7%
47 PUBLIC SAFETY -1R LIFEGUARDS
244,521
(18,000)
226,521
146,030
(80,491)
64.5%
48 PUBLIC SAFETY TOTAL
29,106,643
559,803
29,666,446
20,773,449
(8,892,997)
70.0%
tUBLIC WORKS
71 NON DEPT - CENTRAL PURCHASES
154,000
(6,950)
49 PUBLICWORKS - ADMINISTRATION
321,278
-
321,278
172,158
(149,120)
53.6%
50 PUBLIC WORKS - ENVIRONMENTAL
-
2,050
2,050
-
(2,050)
0.0%
51 PUBLIC WORKS - STREETMAINT
2,670,542
44,147
2,714,689
1,526,992
(1,187,697)
56.2%
52 PUBLIC WORKS -FAC MAINT CVC CTR
422,171
7,150
429,321
300,188
(129,133)
69.9%
53 PUBLIC WORKS -FAC MAINT FIRE ST
255,468
5,434
260,902
165,018
(95,884)
63.2%
54 PUBLIC WORKS -FAC MAINT PW YRD
222,089
1,620
223,709
148,348
(75,361)
66.3%
55 PUBLIC WORKS -FAC MAINT LIBRARY
390,049
(25,544)
364,505
250,809
(113,696)
68.8%
56 PUBLIC WORKS -STORM WATER MAINT
750,936
855,915
750,936
432,044
(318,892)
57.5%
57 PUBLIC WORKS -STORM WATER FLOOD
148,337
-
148,337
67,210
(81,127)
45.3%
58 PUBLIC WORKS TOTAL
5,180,870
34,857
5,215,727
3,062,767
(2,152,960)
58.7%
ARKS, RECREATION & CULTURAL ARTS
59 PARKSREC - ADMINISTRATION
1,058,749
23,907
1,082,656
907,314
(175,342)
83.8%
60 PARKS REC - PARK MAINTENANCE
2,257,435
50,035
2,307,470
1,458,668
(848,802)
63.2%
61 PARKS REC - BEACH MAINTENANCE
576,965
6,300
583,265
299,298
(283,967)
51.3%
62 PARKSREC - TRAIL MAINTENANCE
182,502
(0)
182,502
87,354
(95,148)
47.9%
63 PARKS REC- RECREATION PROGRAMS
525,432
(1,050)
524,382
330,574
(193,809)
63.0%
64 PARKS REC - COMM CENTER OPER
938,057
21,370
959,427
592,791
(366,636)
61.8%
65 PARKS REC - COMM CENTER PROGRAMS
348,553
50,000
398,553
203,007
(195,546)
50.9%
66 PARKS REC - COMM CENTER RENTALS
93,976
-
93,976
63,207
(30,769)
67.3%
67 PARKSREC - SENIOR CENTER
429,613
-
429,613
287,404
(142,209)
66.9%
68 PARKS REC - REC FACILITY PROGRAMS
532,948
24,050
556,998
398,335
(158,663)
71.5%
69 PARKSREC - CULTURAL ARTS
338,579
(10,800)
327,779
153,829
(173,950)
46.9%
70 PARKS, REC & CULTURAL ARTS TOTAL
7,282,809
163,812
7,446,621
4,781,779
(2,664,842)
64.2%
ANON - DEPARTMENTA
71 NON DEPT - CENTRAL PURCHASES
154,000
(6,950)
147,050
85,647
(68,353)
58.2%
72 NON DEPT - SHARED EXPENSES
3,485,843
500,000
3,985,843
3,956,393
470,550
99.3%
73 NON - DEPARTMENTAL TOTAL
3,639,843
493,050
4,132,893
4,042,040
402,197
97.8%
74 EXPENDITURES TOTAL
62,601,763
2,016,650
64,618,413
44,178,694
(19,946,669)
68.4%
75 EXCESS OF REVENUE OVER EXPENDITURES
8,250,550
(1,259,153)
6,991,397
2,912,557
(4,571,890)
41.7%
TRANSFERS
A
76 TRANSFERS IN
1,214,191
2,230,004
3,444,195
1,267,042
(2,177,153)
36.8%
77 TRANSFERS OUT
(10,654,702)
(2,363,973)
(13,018,675)
(12,162,760)
855,915
93.4%
78 TRANSFER TOTAL
(9,440,511)
(133,969)
(9,574,480)
(10,895,718)
(1,321,238)
113.8%
79 NET INCREASE (DECREASE) TO FUND BALANCE
$ (1,189,961) $
(1,393,122) $
(2,583,083) $
(7,983,161) $
(5,400,078)
309.1%
2018 -06 -13 Item 08V 20 of 35
F-11a i I"T d:1 � III li
FY 2017 -18 Y Capital Im rovement Project Status Report
- Third Quarter
Project Title
WP /CIP
No.
Responsible
Department
Project to Date
Budget as of
3/31/2018
Project to Date
Expenditures as of
3/31/2018
Transfers
or Returns
Remaining
Balance as of
3/31/2018
Anticipated
Completion
Date (Month -
Year)
Status
DRAINAGE PROJECTS
1
Storm Drain Repair
CD05E
DEVELOPMENT
SERV -ENG
2,386,001
2,063,077
(73,375)
249,549
Ongoing
On -going Master Project. Transfer $200,000 to CD17C for tracking purposes.
2
El Camino Real Channel Storm
Drain Repairs /Improvements
CD06D
DEVELOPMENT
SERV - ENG
1,929,274
1,777,080
0
152,194
Completed
The construction is completed. Project also requires a 5 year monitoring period
(CD17B). Project will be closed after FEMA send Cal OES a Notification of Project
Closure. This could take 3 -6 months from 9 -2017.
3
(229)Manchester Ave @ Mira
Costa Drainage Improvements
CD07C
DEVELOPMENT
SERV - ENG
56,902
0
0
56,902
N/A
Belmont Contribution.
4
5 Yr. Habitat - Biological &
Monitoring
CD17B
DEVELOPMENT
SERV - ENG
174,474
50,855
0
123,619
8/1/2021
The 5 year maintenance and monitoring of the El Camino Real Channel Storm
Drain began in June 2016.
5
Lone Jack Rd Culvert Project
CD17C
DEVELOPMENT
SERV -ENG
377,166
247,706
0
129,460
Completed
Construction ongoing. Scheduled to finish on -time
Category Total
4,923,817
4,138,718
(73,375)
711,724
4,923,817
4,138,718
(73,375)
711,724
WASTEWATER PROJECTS - CARDIFF
SANITARY
DIVISION
6
CSD Collection System Rehab
CC04E
CSD
2,916,691
489,186
2,427,505
Ongoing
Currently in construction.
7
Olivenhain Trunk Improvements
CC04J
CSD
7,323,702
1,785,386
0
5,538,316
4/1/2020
EIR certified by Planning Commission in January 2018; Anticipate MUP approval
February 2018. Construction expected to begin Summer 2018.
8
Lone Jack & Somerset Main
Replacement
CC07B
CSD
1,793,280
9,500
0
1,783,780
4/1/2020
Included in the Olivenhain Trunk Sewer Project. See status above.
9
Coast Blvd Pump Station
Upgrades
CC14B
CSD
2,163,778
1,944,928
0
218,850
12/31/2017
Completed December 2017. Notice of Completion January 2018.
10
SEJPA Plant Improvements
CC16A
CSD
719,459
504,761
(214,698)
0
Ongoing
Annual contribution to SEJPA capital improvement program.
11
Sewer Master Plan Update
CC16B
CSD
120,000
0
0
120,000
6/30/2019
Reserve funding for next Sewer Master Plan Update - anticipate FY 2019.
12
SEJPA Plant Improvements
CC17A
CSD
520,010
457,668
(62,342)
0
Ongoing
Annual contribution to SEJPA capital improvement program.
13
SEJPA Plant Improvements
CC18A
CSD
488,454
0
277,040
765,494
Ongoing
Annual contribution to SEJPA capital improvement program.
Category Total
16,045,374
5,191,429
0
10,853,945
16,045,374
5,191,429
0
10,853,944
WASTEWATER PROJECTS - ENCINITAS
SANITARY
DIVISION
14
Batiquitos 2004 Pump Station
Improvement
CE04A
ESD
2,664,420
2,567,360
97,060
Ongoing
Annual contribution to LWD capital improvements at Batiquitos pump station.
15
Collection System Rehabilitation
CE04H
ESD
3,387,685
489,377
0
2,898,309
Ongoing
Currently in construction.
16
Master Plan Implementation
CE16A
ESD
120,000
0
0
120,000
6/30/2019
Reserve funding for next Sewer Master Plan Update - anticipate FY 2019.
17
Encina Plant Improvement
CE16B
ESD
1,037,971
400,913
(637,058)
0.00
Jun -16
Annual contribution to EWA capital improvement program. FY16 complete
18
Encina Plant Improvement
CE17B
ESD
684,622
543,080
(141,542)
0.00
Jun -17
lAnnual contribution to EWA capital improvement program. FY17 complete
19
Lanlikai Gravity Sewer Line
CE17C
ESD
169,600
13,906
155,694
Jun -18
ESD share of Leucadia Wastewater project
20
Encina Plant Improvement
CE18B
ESD
612,475
85,898
778,601
1,305,178
Ongoing
Annual contribution to EWA capital improvement program.
Category Total
8,676,773
4,100,534
0
4,576,240
8,676,773
4,100,534
0
4,576,240
PUBLIC FACILITIES PROJECTS
2018 -06 -13 Item 08V 21 of 35
FAaL•G3.1T,1:4iJ1MA
FY 2017 -18 YTD Capital Im rovement Project Status Report
- Third Quarter
Anticipated
Project to Date
Project to Date
Remaining
Completion
WP /CIP
Responsible
Budget as of
Expenditures as of
Transfers
Balance as of
Date (Month -
Project Title
No.
Department
3/31/2018
3/31/2018
or Returns
3/31/2018
Year)
Status
21
Library Community Room
CF16C
PARKS, REC AND
50,000
667
0
49,333
FY 17/18
Double set of blinds being replaced and a motorized system to be installed.
Remodel
CUL ARTS
Quotes have been requested and completion is anticipated by the end of FY
2017/18.
Category Total
50,000
667
0
49,333
50,000
6671
1 49,333
2018 -06 -13 Item 08V 22 of 35
F-11 a ED]:l"T d:1 �11 li
FY 2017 -18 Y Capital Im rovement Project Status Report
- Third Quarter
Anticipated
Project to Date
Project to Date
Remaining
Completion
WP /CIP
Responsible
Budget as of
Expenditures as of
Transfers
Balance as of
Date (Month -
Project Title
No.
Department
3/31/2018
3/31/2018
or Returns
3/31/2018
Year)
Status
PARKS & BEACHES PROJECTS
22
Recreation Trails Development
CPOOF
PARKS, REC AND
698,736
542,883
0
155,853
FY 17/18 -
According to the Trails Master Plan, there are 80 miles of trails and 40.5 miles are
Fund
CUL ARTS
FY 20/21
currently developed. Funding was approved for the following trails during the FY
2017/18 six year CIP budget process.
The Adams Run Trail Connection
Engineering is currently working with a consultant on the design phase and
completion is anticipated in FY 2017/18.
The Trail 95 El Camino Del Norte Connection
Engineering will work with a consultant on design in FY 2018/19 and construction is
anticipated to be completed in FY 2018/19.
Trail 82 Rancho Santa Fe Road Link
Engineering is working with a consultant on the ROW studies and design and
completion is anticipated in FY 2018/19.
The Trail 79 Manchester Avenue Connection
Engineering will work with a consultant on design in FY 2019/20 and completion is
anticipated in FY 2020/21.
23
Park Improvement Projects
CP04G
PARKS, REC AND
1,824,373
1,400,392
0
423,981
Ongoing
The PR &CA Department identifies improvement projects for park and recreational
CUL ARTS
facilities on an annual basis, funded by revenue from cell tower lease agreements.
Projects may include, but are not limited to, the replacement of various
park/beach /trail amenities and rehabilitation of existing facilities /amenities.
Playground equipment at Encinitas Viewpoint Park and Mildred Macpherson Park
has been purchased. Bids for installation have been awarded and installation will
be completed in FY 2017/18.
Scott Valley Park is the next park scheduled for improvements. This site will
require re- design. Additional sites will be identified for improvements.
24
Habitat /Open Space Acquisition
CP05A
DEVELOPMENT
395,000
6,932
0
388,069
On -going
This project involves the acquisition and preservation of habitat/ open space
SERV - PLANNING
parcels from willing sellers in support of the approved SANDAG Multiple Habitat
Conservation Program (MHCP), Storm Water/ Watershed Management Program
and habitat preservation and open space goals. The City will utilize local funds to
leverage federal and state grants and /or any other opportunities that may arise.
(`TEA Grant is no longer available to City $134,242 - Augmentation form was
forwarded to Finance on 3/25/15) The City seeks to establish a balance between
new development and the maintenance and preservation of these valuable
environmentally sensitive habitat and open space resources. Planning requests to
move project to Parks & Recreation Dept. to monitor, budget, etc.
25
Standard Pacific Park Site
CP14A
DEVELOPMENT
2,720,000
45,825
0
2,674,175
Apr -19
Funding for the design has been approved as part of the FY 2016 -17 budget. This
Design
SERV - ENG
additional funding fully funds the design and development of this project. It is
anticipated the 3.14 acre park will include facilities and equipment found at
neighborhood parks.
2018 -06 -13 Item 08V 23 of 35
FAaL•G3iI141:4zIMA
FY 2017 -18 YTD Capital Im rovement Project Status Report
- Third Quarter
Anticipated
Project to Date
Project to Date
Remaining
Completion
WP /CIP
Responsible
Budget as of
Expenditures as of
Transfers
Balance as of
Date (Month -
Project Title
No.
Department
3/31/2018
3/31/2018
or Returns
3/31/2018
Year)
Status
26
Beacon's Beach Access
CP14B
DEVELOPMENT
850,000
138,008
0
711,992
Apr -18
AECOM Design contract underway.
SERV -ENG
27
MLB Marine Safety
CP14C
ENG /MARINE
3,831,465
3,573,944
0
257,521
Complete
Construction began in October 2016. Anticipated Construction Complete
Headquarters Rebuild
SAFETY
November 2017. Received $105K in Asset Forfeiture Funding Sep 2017 to help
fund the law enforcement office.
2018 -06 -13 Item 08V 24 of 35
re1lrrdyaild:1 � 111i
FY 2017 -18 Y Capital Im rovement Project Status Report
- Third Quarter
Anticipated
Project to Date
Project to Date
Remaining
Completion
WP /CIP
Responsible
Budget as of
Expenditures as of
Transfers
Balance as of
Date (Month -
Project Title
No.
Department
3/31/2018
3/31/2018
or Returns
3/31/2018
Year)
Status
PARKS & BEACHES PROJECTS
Continued
28
Dune Restoration
CP16A
DEVELOPMENT
2,999,596
292,981
0
2,706,615
FY 18/19
100% Design Completed. Project delay due to San Elijo Lagoon Restoration
SERV -ENG
Project. Scheduled construction September 2018
29
Leo Mullen Artificial Turf
CP16B
DEVELOPMENT
1,212,600
1,050,296
0
162,304
Study Complete
The installation of artificial turf at Leo Mullen Sports Park is complete. The
SERV - ENG
May -18
installation of field lights is pending the outcome of a light study.
Category Total
14,531,770
7,051,261
0
7,480,509
14,531,770
7,051,2611
0
1 7,480,509
STREETS & ROADS PROJECTS
30
Safe Rte. 2 Schools Program
CS01 E
DEVELOPMENT
2,061,932
1,289,992
(275,000)
496,940
Ongoing
Master Program - ongoing. $275,000 transferred to B Street Sidewalk Project
(City)
SERV - ENG
CS18G for tracking purposes.
31
Traffic Safety and Calming
CS02F
DEVELOPMENT
391,165
254,908
0
136,257
Ongoing
Master Program - ongoing.
SERV -ENG
32
Traffic Signal Modifications
CS02G
DEVELOPMENT
1,205,988
580,587
0
625,401
Ongoing
Master Program - ongoing.
SERV -ENG
33
North Coast Hwy 101
CSO4D
DEVELOPMENT
9,878,546
2,414,049
0
7,464,497
FY 2019 -20
Segment A construction to begin Fall 2018. EIR to Council to consider adoption in
Streetsca a
SERV - ENG
March/April 2018. 60% plans for Segment A Underway.
34
Santa Fe Dr Improvements
CS07B
DEVELOPMENT
2,957,305
1,953,424
0
1,003,881
FY 2019 -20
North side construction complete. Undergrounding complete April 2018. South
SERV - ENG
Sidewalk/SDA frontage improvements design commencing February 2018.
35
Devonshire Dr Traffic Calming
CS10G
DEVELOPMENT
125,000
31,565
0
93,435
Ongoing
Master Project.
SERV -ENG
36
La Costa Avenue Improvements
CS11 C
DEVELOPMENT
1,475,000
79,013
0
1,395,987
TBD
Traffic study is being revised to reflect potential La Costa Avenue at Highway 101
SERV - ENG
modifications. Roadway Classification may be modified depending on the outcome
of the Circulation Element Update. Project scope, once determined, will be
reviewed with the City of Carlsbad.
37
Encinitas Community Park
CS12E
DEVELOPMENT
38,000
0
0
38,000
TBD
City's financial contribution for traffic impacts.
(ECP) Mitigation /Santa Fe @
SERV - ENG
Scripps
38
ECP Offsite Improvements
CS13C
DEVELOPMENT
750,000
563,876
0
186,124
TBD
Master Project for future traffic mitigation costs.
SERV -ENG
39
Encinitas Blvd SR2S
CS13E
DEVELOPMENT
663,908
624,341
0
39,567
Complete
Construction is complete. Project will be closed after the grant process is finalized.
Improvements
SERV - ENG
40
Upgrade Traffic Signals - El
CS14E
DEVELOPMENT
411,100
387,064
0
24,036
Complete
Project can be closed after final grant check is recorded.
Camino Real, Etc.
SERV - ENG
41
Upgrade Traffic Signals -
CS14F
DEVELOPMENT
551,700
515,280
0
36,420
Complete
Project can be closed after final grant check is recorded.
Leucadia Blvd, Etc.
SERV - ENG
42
South Coast Hwy101 Sidewalk
CS15C
DEVELOPMENT
628,000
19,669
0
608,331
Summer 2018
100% plans are under review. Advertisement for bids 2/13. Construction is
Improvements
SERV - ENG
anticipated to begin March 2018'
43
Downtown Cardiff ADA Curb
CS16C
DEVELOPMENT
150,000
20,612
(128,926)
462
Jun -18
Consultant design proposal for project submitted and under review
Ramp Project (Transition Plan
SERV - ENG
Compliance)
44
Montgomery Ave At -Grade
CS16E
DEVELOPMENT
3,126,025
377,987
0
2,748,038
FY 19/20
HDR instructed to more forward with design of Verdi location for the rail
Pedestrian Rail Crossing
SERV - ENG
undercrossin . Design kick off January 2018.
45
El Portal Pedestrian /Bike
CS16F
DEVELOPMENT
5,395,000
170,640
0
5,224,360
FY 2018/19
T.Y. Lin design contract underway and is expected to be completed in October
Underpass Project
SERV - ENG
2018.
2018 -06 -13 Item 08V 25 of 35
le1lil/eCya"T d:1 � 111 WA
FY 2017 -18 Y Capital Im rovement Project Status Report
- Third Quarter
Anticipated
Project to Date
Project to Date
Remaining
Completion
WP /CIP
Responsible
Budget as of
Expenditures as of
Transfers
Balance as of
Date (Month -
Project Title
No.
Department
3/31/2018
3/31/2018
or Returns
3/31/2018
Year)
Status
STREETS & ROADS PROJECTS
Continued
46
FY 2016 -17 Annual Street CS17A
DEVELOPMENT 4,407,921
3,725,490 (682,431) Feb -17 Construction is complete.
Overlay
SERV -ENG
47
FY 2017 -18 Annual Street
CS18A
DEVELOPMENT
3,000,000
1,673,305
406,704
1,733,399
Complete
Construction completed February 2018.
Overlay
SERV - ENG
48
B Street Sidewalk Project
CS18G
DEVELOPMENT
0
12,427
275,000
262,573
May -19
In design. Construction start in October to avoid summer beach impacts.
SERV -ENG
49
Downtown Cardiff ADA Project
CS18H
DEVELOPMENT
98,000
0
50,000
148,000
Aug -18
Schematic Preliminary Design in review. Estimated construction start June 2018
SERV -ENG
Category Total
37,314,590
14,694,229
(354,653)1
22,265,707
37,314,590
14,694,229
(354,652)1
22,265,707
STORM RELATED PROJECTS
50
Emergency Repair Project -
CX11 F
DEVELOPMENT
872,746
853,462
0
19,284
Complete
Project is complete. Project will be closed in the fourth quarter. Awaiting full
Hiqhwav 101 South
SERV - ENG
reimbursement from FHWA ER Grant.
51
Emergency Repair Project -
CX16E
DEVELOPMENT
110,000
22,678
0
87,322
Jul -18
All repairs including temporary irrigation were completed by March 2016. The city
Porto Storm Drain
SERV - ENG
received a coastal development permit from Carlsbad. The permit requires
approximately 2 ye ars of monitoring.
52
Emergency Repair Project - Hwy
CX16F
DEVELOPMENT
112,512
25,557
0
86,955
Jul -21
This is the five year monitoring associated with Project CX11 F (Emergency Repair
101 Monitoring
SERV - ENG
Highway 101 South). The five year monitoring will be completed in 2021.
Category Total
1,095,258
901,697
0
193,561
1,095,258
901,697
0
193,561
Capital Projects Fund 402
53
L Flooding Issues
CD17A
DEVELOPMENT
435,000
148,750
0
286,250
Dec -18
Project to install sumps and East Jason Street culvert. 8 sump catch basins
SERV - ENG
currently being installed (anticipate completion April 2018). Jason Street Storm
drain is at 90% design, construction expected Fall 2018.
54
ELLD -Zone H Lot 15 Recycled
CP17A
PARKS, REC AND
30,000
0
0
30,000
FY 2017/18 -
This project is a joint project between SDWD, SEJPA, and the COE Parks
H2O Conversion & Booster
CUL ARTS
FY 2018/19
Department. Phase 1 of a two phase project to bring in reclaimed water to the
Pump Installation
south mesa of Encinitas Ranch is complete. Phase 2 is scheduled for completion
in mid 2018.
55
Park Shade Structures
CP18A
PARKS, REC AND
375,000
0
0
375,000
FY 2017/18-
The RFP for design and installation of a playground shade structure at ECP is
CUL ARTS
FY 2018/19
scheduled for the third quarter of FY 2017/18. The Bid for a playground shade
structure at LMSP is scheduled for first quarter of FY 2018/19. The timelines for
Oakcrest Park, Scott Valley Park and Cottonwood Creek Park are TBD.
56
Birmingham Drive - Complete
CS17B
DEVELOPMENT
1,348,560
154,564
0
1,193,996
Nov -20
50% street improvement design complete. Coordinating with utilities for
Streets
SERV - ENG
undergrounding. SDGE Undergrounding design to be complete by March 2019.
Construction will begin thereafter.
57
SR2S Cardiff School District
CS17C
DEVELOPMENT
305,000
166,614
0
138,386
Jun -18
MacKinnon Sidewalks complete; Encinitas Community Park/Mackinnon pedestrian
SERV - ENG
ramp project complete. Montgomery Avenue Sidewalks expected to begin
construction in March 2018.
58
SR2S San Dieguito Union HIS
CS17D
DEVELOPMENT
300,000
52,664
0
247,336
Jul -18
Requeza Street Sidewalk currently being advertised with bid opening February 15,
District
SERV - ENG
2018. Anticipate construction to begin March 2018 and completion in July 2018.
59
Hwy 101 Pedestrian Crossing
CS17E
DEVELOPMENT
323,000
7,000
0
316,000
FY 19/20
Incorporated in Streetscape EIR. EIR final scheduled Spring 2018. Construction in
SERV - ENG
2019.
2018 -06 -13 Item 08V 26 of 35
FAaL•G3.1T,1:4iJ1MA
FY 2017 -18 YTD Capital Im rovement Project Status Report
- Third Quarter
Anticipated
Project to Date
Project to Date
Remaining
Completion
WP /CIP
Responsible
Budget as of
Expenditures as of
Transfers
Balance as of
Date (Month -
Project Title
No.
Department
3/31/2018
3/31/2018
or Returns
3/31/2018
Year)
Status
60
Chesterfield Drive Quiet Zone
CS17F
DEVELOPMENT
770,000
0
0
770,000
Spring 2018
HDR Contract Underway. Supplemental Safety Measures to be implemented in
Implementation
SERV -ENG
Spring 2018. Study underway for quiet zone implementation from Chesterfield to
La Costa.
61
Street light & Traffic Signal
CS17G
DEVELOPMENT
200,000
72,856
0
127,144
on -going
Master program to replace street lights and traffic signals that are knocked down.
Replacements
SERV - ENG
2018 -06 -13 Item 08V 27 of 35
re1ardyaird:1 � 111i
FY 2017 -18 Y Capital Im rovement Project Status Report
- Third Quarter
Anticipated
Project to Date
Project to Date
Remaining
Completion
WP /CIP
Responsible
Budget as of
Expenditures as of
Transfers
Balance as of
Date (Month -
Project Title
No.
Department
3/31/2018
3/31/2018
or Returns
3/31/2018
Year)
Status
Capital Projects Fund (402) Continued
62
Street Light Conversion Project
CS17H
DEVELOPMENT
760,500
0
0
760,500
TBD
Grant funding was appropriated in December 2016. Entering into a task order for
SERV - ENG
an as- needed consultant to manage this project.
63
Leucadia Blvd Roundabout @
CS18B
DEVELOPMENT
550,000
550,000
Dec -19
Starting RFP for consultant services.
Hygeia
SERV - ENG
64
Springwood Sidewalks
CS18C
DEVELOPMENT
500,000
2,375
357,158
854,783
May -18
Construction in progress, anticipate completion May 2018.
SERV -ENG
65
Installation of Innovative Bike
CS18D
DEVELOPMENT
75,000
75,000
Jun -18
Master project for general striping improvements.
Lane Treatment
SERV - ENG
66
General Mobility Improvements
CS18E
DEVELOPMENT
400,000
5,493
394,508
on -going
Master Project for general mobility improvements.
SERV -ENG
67
Coastal Rail Trail Western CS18F
DEVELOPMENT 218,579
218,579
0
Completed Per Resolution 2017 -81 - Payment to SANDAG for the realignment design and
Alignment
SERV - ENG
environmental cost incurred by SANDAG
68
Emergency Repair - Lone Jack
CX17B
DEVELOPMENT
347,300
296,956
0
50,344
Completed
Submitted request for authorization for construction to Caltrans 11/20, updated
Road
SERV - ENG
with cost proposal form 12A 1/24. Reimbursement is $282,652
69
Climate Action Plan - Mitigation
WC17A
CITY MANAGER -
100,000
12,827
0
87,173
On -going
The final CECA document (Negative Declaration) and final Climate Action Plan
Measures
ENVIRONMENTAL
were adopted by City Council on January 17, 2018. The remaining funds will be
SERVICES
used to im lement the adopted CAP measures.
70
Vulcan & San Elijo Active
WC17B
DEVELOPMENT
100,000
10,279
0
89,721
On hold
Study on hold.
Transportation Improvement
SERV - ENG
Stud
71
Leo Mullen Sports Park Lighting
WC17C
ENG /PARKS &
165,000
0
0
165,000
TBD
An update to the Encinitas Ranch Specific Plan is required for the installation of
(ERSP)
REC
field lights. A Lighting Study is required to determine potential impacts. Study
awarded to IMEG Inc. April 2017. Hoch Consulting brought on for project
management of design
72
800 MHZ Radio Upgrades
WC18A
FIRE
45,000
41,997
(2,462)
541
June 2021
First year radio purchase done in December 2017, have not received invoice
73
Assessment of Fair Housing
WC18B
DEVELOPMENT
50,000
0
0
50,000
TBD
Program participants including Housing Authorities and recipients of Community
SERVICES -
Development Block Grant program funds are required to take actions to
PLANNING
affirmatively further fair housing choice. Budgeted funds will be used to prepare the
Assessment of Fair Housing, including technical assistance, data analysis & input,
and community outreach. Per HUD Notice 2018 -106, released January 5, 2018,
the AFH deadline is being extended. The Cities within San Diego County will
complete the AFH as a region, with an anticipated new due date of October 2023.
The City (along with all San Diego County jurisdictions) may still need to update the
current (San Diego Regional) Analysis of Impediments in the meantime. Budgeted
funds may be used to select a consultant with those efforts.
74
Affordable Housing Acquisition
WC18C
DEVELOPMENT
1,383,841
0
0
1,383,841
On -going
On March 22, 2017, the EHA Board directed staff to develop a strategy for
SERVICES -
acquisition of units using the City's in -lieu fees (Affordable Housing Fund). Part of
PLANNING
this strategy includes appropriating the available fund balance in the In -Lieu Fees
fund the purposes of purchasing affordable housing within the City of Encinitas,
when it becomes available and it is the City's desire to purchase.
75
Pacific Pines Maintenance
WC18D
DEVELOPMENT
21,739
9,578
0
12,161
On -going
In 2003, the EHA acquired 16 condo units at Pacific Pines to provide affordable
Schedule
SERVICES -
housing opportunities to low- income households. Since 2003, maintenance has
PLANNING
been completed on an as- needed basis. In 2016, a replacement study was done to
anticipate major needs over 20 years. Reserve funds are budgeted according to
the study.
76
Tech Infrastructure Replacement
WC18E
IT /GIS
336,889
0
0
336,889
Ongoing
This project includes the migration of end of life GIs web applications, security
software, disaster recovery software, end of life servers and infrastructure
management tools.
2018 -06 -13 Item 08V 28 of 35
F-11 a ED]:l"T d:1 �11 li
FY 2017 -18 Y Capital Im rovement Project Status Report
- Third Quarter
Project Title
WP /CIP
No.
Responsible
Department
Project to Date
Budget as of
3/31/2018
Project to Date
Expenditures as of
3/31/2018
Transfers
or Returns
Remaining
Balance as of
3/31/2018
Anticipated
Completion
Date (Month -
Year)
Status
77
ADA /Section 504 Update of Self
Evaluation
WC18F
CM /RISK
75,000
0
0
75,000
Dec -19
Update of City's Self- Evaluation and Transition plan as mandated by Federal
Regulations
78
Joint Tech Feasibility Study on
CCE
WC18G
CM/
ENVIRONMENTAL
100,525
0
0
100,525
Jun -18
Contract and Cost share signed. Consultant initiating work.
79
Storm Capture and Reuse Study
WD17A
DEVELOPMENT
SERV - ENG
100,000
55,554
0
44,446
Complete
Dokken prepared a Preliminary Engineering Report studying stormwater capture at
Leucadia Roadside Park. The task is complete. Waiting to see if the City wants to
pursue and fund design and construction of a roject.
80
SHSP Grant -Dr Suits
WF18A
Fire
7,106
7,073
0
33
Jun -18
Dr suits urchased, waiting for rant reimbursement to close out project.
Category Total
9,423,039
1,263,158
354,696
8,514,577
9,423,039
1,263,158
354,696
8,514,577
2018 -06 -13 Item 08V 29 of 35
le1al/eCya"T d:1 � III WA
FY 2017 -18 Y Capital Im rovement Project Status Report
- Third Quarter
Anticipated
Project to Date
Project to Date
Remaining
Completion
WP /CIP
Responsible
Budget as of
Expenditures as of
Transfers
Balance as of
Date (Month -
Project Title
No.
Department
3/31/2018
3/31/2018
or Returns
3/31/2018
Year)
Status
FACILITY MAINTENANCE PROJECTS
(403
Fund
78
Civic Center Improvements
CF16A
PW
1,605,000
110,339
0
1,494,661
Ongoing
HVAC controls replacement complete; fire sprinkler system replacement in design;
security upgrades in progress. FY 19 tasks include carpet replacement (anticipated
completion Summer 2018), exterior painting and parking lot rehab.
79
Fire Stations Improvements
CF16B
PW
254,000
65,825
0
188,175
Ongoing
Garage doors at Station 2 replaced Fall 2017. Station 1 being evaluated to
determine scope of repairs and /or rehab. Station 4 garage rehabilitation in design.
80
PW Facility Improvements
CF16D
PW
555,000
174,679
0
380,321
Ongoing
Roof replacement complete. Carpet replacement anticipated to be completed
Summer 2018. Additional FY18 and FY19 tasks include parking lot resurfacing,
completion of window replacements, cargo shed roof rehab and exterior painting.
81
ADA Facilities Compliance
CF16E
PW
60,000
0
0
60,000
Ongoing
Reserve funding for emergency ADA projects that are not in the City's current ADA
Transition Plan. Anticipate using some of the funds in FY 18 for a consultant study
to verify compliance with Transition plan and find any additional areas that need
addressing.
82
Library Improvements
CF16F
PW
167,000
63,291
0
103,709
Ongoing
FY18 and FY19 tasks include furniture and countertop replacement, parking lot
resurfacing and exterior painting.
83
Senior /Community Center Paint
CF16G
PARKS, REC AND
130,000
7,099
0
122,901
FY 2017/18
Replacement of deteriorated wall panels is complete in preparation for new carpet
and Carpet
CUL ARTS
and paint. The RFB has closed and award of contracts is scheduled for February
14, 2018. Carpet and paint is scheduled to be completed by March 6, 2018.
84
ADA Parking Lot Upgrades
CF18A
PARKS, REC AND
205,000
205,000
FY 2019/20
On September 11, 2013, the City adopted Resolution 2013 -41, the Transition and
CUL ARTS
Self Evaluation Plans Under the Americans with Disabilities Act (ADA) and Section
504 of the Rehabilitation Act of 1973, and directed staff to complete the funded CIP
projects as previously approved by the City Council at the June 12, 2013 meeting.
Item #20 of the Transition Plan identifies several City parking lots in need of
upgrades for compliance.
Engineering is working with a consultant on ADA design upgrades for the
Community /Senior Center parking lot in FY 2017/18. Construction is anticipated to
be complete in FY 2018/19.
Glen Park is scheduled for design in FY 2018/19 and the remaining park and
beach parking lots are scheduled for FY 2019/20.
85
Community Center LED Art
CF18B
PARKS, REC AND
20,000
20,000
FY 2017/18
The LED lighting system has been selected and will move forward upon completion
Gallery Lighting
CUL ARTS
of the Center paint and carpet in March 2018. The purchasing process is
anticipated to be completed by the end of March and installation will be completed
by the end of FY 2017/18.
Category Total
2,996,000
421,234
0
2,574,766
2,996,000
421,234
0
2,574,766
2018 -06 -13 Item 08V 30 of 35
F-11 a ED]:l"T d:1 �11 li
FY 2017 -18 Y Capital Im rovement Project Status Report
- Third Quarter
Anticipated
Project to Date
Project to Date
Remaining
Completion
WP /CIP
Responsible
Budget as of
Expenditures as of
Transfers
Balance as of
Date (Month -
Project Title
No.
Department
3/31/2018
3/31/2018
or Returns
3/31/2018
Year)
Status
CONSULTANT SERVICES & STUDIES
(WORK
PROJECTS)
86
ACOE Shoreline Protection
WB06A
CITY MANAGER -
1,420,951
1,171,984
0
248,967
Apr -19
Completed the EIR /EIS. Waiting funding from the 2018 Work plan to begin the
Study
COASTAL ZONE
Design Agreement & PMP.
87
SCOUP -Sand Compatibility
WB08C
CITY MANAGER -
962,331
527,721
0
434,610
Ongoing
Will begin to receive sand from the San Elijo Lagoon Restoration Project in
Opportunistic Use Program
COASTAL ZONE
February 2018. Dredging will begin on Monday, February 19 and continue for six
weeks at the Cardiff site. Phase 1 is expected to be completed in June 2018,
followed by the pr oceedin of Phase 2 in July 2018.
88
TMDL Compliance Program
WB11A
DEVELOPMENT
806,171
516,121
0
290,050
Ongoing
The Carlsbad Watershed Water Quality Improvement Program (WQIP) draft is
SERV -
complete and was approved by the Regional Water Quality Control Board in
STORMWATER
November 2016. Implementation of the water quality improvement strategies
defined in the WQIP and ongoing TMDL monitoring will be ongoing.
89
Beach Habitat Study
WB16A
CITY MANAGER -
150,000
9,983
0
140,017
Nov -18
Tierra Data completed a Baseline Biological Report. Next phase will be to develop
COASTAL ZONE
a scope of work for Spring and Fall 2018.
90
Enhancement of Native Habitats
WB16B
DEVELOPMENT
206,393
82,824
0
123,569
Oct -21
This a 5 year SEP project with the San Elijo Lagoon Conservancy.
in San Elijo Lagoon Ecological
SERV -
Reserve Project
STORMWATER
91
Coastal Storm Damage
WB16C
CITY MANAGER -
700,000
0
0
700,000
Ongoing
Congress has approved the Water Resource Development Act (WRDA) which
Reduction Project
COASTAL ZONE
places this project on a federal list appropriation list for future funding. Prior to
construction, the Corps is waiting on federal funds to begin the Design Agreement
and Pre- Construction and Engineering and Design (PED) phase.
92
GIS Basemap Updates and
WC01A
GIS
744,600
677,651
0
66,949
Ortho: Ongoing
Orthos - An ortho (i.e. aerial photo) project with a regional consortium is to be
Enhancements
Easements: TBD
completed approximately every 2 -3 years. The current project being planned has a
tentative flight date of late February /early March 2017. In addition to orthophotos,
Encinitas, along with other regional partners, will acquire oblique imagery (bird's
eye view) which has many important and relevant uses for Fire, Code, and
Planning. Encinitas, a partner agency, has confirmed commitment of the 2017
project to the regional agency leading the effort (SANGIS) based on the funds
allocated to it in this CIP.
Current status: New imagery has been delivered to the City and is now available to
all staff. The oblique imagery and the new imagery are available through a variety
93
Open Space Mgmt. Plan
WC08K
DEVELOPMENT
74,499
64,424
0
10,075
On -going
This began as a component of the Multiple Habitat Conservation Program (MHCP)
SERVICES -
Subarea Plan. However, due to high costs relative to benefits, the City did not
PLANNING
pursue the OSMP, but instead developed the Encinitas Habitat Stewardship
Program. No future funding is requested for the OSMP. Of the $10,075
remaining, $576.40 is general fund money. The other $9,499.30 is the remaining
balance of a NCCP Planning grant from U.S. Fish and Wildlife Service.
2018 -06 -13 Item 08V 31 of 35
F-11a D]:lild:1 �11 Ii
FY 2017 -18 Y Capital Im rovement Project Status Report
- Third Quarter
Anticipated
Project to Date
Project to Date
Remaining
Completion
WP /CIP
Responsible
Budget as of
Expenditures as of
Transfers
Balance as of
Date (Month -
Project Title
No.
Department
3/31/2018
3/31/2018
or Returns
3/31/2018
Year)
Status
CONSULTANT SERVICES & STUDIES
(WORK
PROJECTS) Continued
94
Citywide Flood and Channel
WC09D
DEVELOPMENT
425,000
177,174
0
247,827
TBD
City pursuing a citywide programmatic permit for ongoing maintenance activities of
Maintenance Permitting
SERV -ENG
stormwater and flood control systems. Phase 1 - Identification and validation of
Program
city -owned facilities has been completed. Coordination with Resource Agencies is
tanned for Phase 2.
95
Technology Replacement
WC10A
IT /GIS
2,039,587
1,703,066
0
336,521
Ongoing
This project is meant to replace end -of -life equipment and software /applications,
Project
including but not limited to: Server 2016 licenses, IT network infrastructure, Public
Works plotter, Microsoft Exchange email upgrade, Seamless Docs forms software,
Citywide records management project, and credit card readers.
96
Fees and Other Studies
WC10B
FINANCE
199,060
140,045
0
59,015
Fall 2018
Unfunded Pension Liability Study RFPs received. Need to update & review the
proposals before starting the study inspring 2018.
97
Citywide Landscape & Lighting
WC10C
DEVELOPMENT
200,000
59,724
0
140,276
On -Hold
Consultant prepared draft report of Preliminary Analysis of Assessments.
District Prop 218 Ballot
SERV - ENG
98
Encinitas Habitat Stewardship
WC11A
DEVELOPMENT
217,941
110,207
0
107,734
Summer 2018
An initial assessment report to prioritize properties/ projects for cleanup of City
Program (Early Multi- Habitat
SERVICES -
owned habitat property was presented to Council in September 2015. Council
Consery Plan Implementation)
PLANNING
directed Environmental Commission (EC) review. EC reviewed report on 1/14/16
and established a subcommittee for further review. The EC Subcommittee
presented their recommendations to the EC on 10/13/2016 which were accepted
by the EC for final consideration and recommendation to Council. This project to
stay open with remaining funds. Beginning in FY15/16, funds for the Stewardship
Program are recurring and included in the Development Services operating budget
($62,600). Development Services is working with Parks & Rec to present the
project to Council and to ultimately transition the project to Parks & Rec.
99
Governmental /Educational
WC12C
IT
1,849,068
495,152
0
1,353,916
Ongoing
This project includes audio visual and smart screen upgrades to public meeting
Access Project- Equipment
rooms at City Hall/Community Center, build -out of the City I -Net infrastructure,
Update
video library and camera and other misc. equipment replacement in the Audio
Visual Room and Council Chambers for broadcasting.
100
Safe Funding
WC13B
DEVELOPMENT
222,446
123,019
0
99,427
Ongoing
Master Project. The Traffic Operations Center was completed in Summer 2017.
SERV -ENG
101
Cityworks Server
WC14A
GIS
128,000
89,580
0
38,420
Summer 2018
Current Status: Cityworks Server Upgrade from 2014 service pack 5 to 2015.2.
This is planned as a vendor initiated and vendor performed upgrade leveraging
Azteca support services.
102
Housing Element Update
WC14B
DEVELOPMENT
1,234,436
1,171,308
63,128
June 2018
To make adequate provisions for the housing needs of all income levels, a
SERVICES -
jurisdiction must identify adequate sites with the appropriate zoning in place.
PLANNING
Where the element does not demonstrate appropriately zoned sites sufficient to
accommodate the regional housing need (RHNA) by income level, a program must
be included to identify sites that can be developed within the planning period. City
Council, with assistance from the Housing Element Task Force (Mayor Blakespear,
Deputy Mayor Kranz, Bruce Ehlers and Kurt Groseclose), is working to obtain a
state compliant housing element. At the January 10, 2018 joint meeting of the
City Council and the Housing Element Task Force (HETF) a total of 18 sites were
selected for further analysis and consideration.
2018 -06 -13 Item 08V 32 of 35
FAaL•G3iI141:4ZIMA
FY 2017 -18 YTD Capital Im rovement Project Status Report
- Third Quarter
Anticipated
Project to Date
Project to Date
Remaining
Completion
WP /CIP
Responsible
Budget as of
Expenditures as of
Transfers
Balance as of
Date (Month -
Project Title
No.
Department
3/31/2018
3/31/2018
or Returns
3/31/2018
Year)
Status
103
Rail Corridor Vision
WC15A
DEVELOPMENT
557,927
243,747
0
314,180
February 2018
Caltrans Grant awarded ($175K) in March 2015. WSP USA, Inc. (formerly
SERVICES -
Parsons Brinckerhoff) is project consultant. Project related work was incorporated
PLANNING
into a consolidated study approach called the "Coastal Mobility and Livability
Study'. Additional funding of $34,200 was approved at first quarter of FY16/17.
Another $64,000 was approved in Feb. for work on the Verdi crossing and another
$232,227 was added for Quiet Zone analysis. Additional expenditures authorized
9/27/2017, within the existing budget (beyond scope of contract), in a not -to-
exceed amount of $10,000 to allow for consultant preparation and attendance at
additional meetings. Final draft to be presented to Council 2/14/2018 for approval.
2018 -06 -13 Item 08V 33 of 35
F-11 a ED]:lild:1 �11 Ii
FY 2017 -18 Y Capital Im rovement Project Status Report
- Third Quarter
Anticipated
Project to Date
Project to Date
Remaining
Completion
WP /CIP
Responsible
Budget as of
Expenditures as of
Transfers
Balance as of
Date (Month -
Project Title
No.
Department
3/31/2018
3/31/2018
or Returns
3/31/2018
Year)
Status
CONSULTANT SERVICES & STUDIES
(WORK
PROJECTS) Continued
104
Active Transportation Plan
WC15B
DEVELOPMENT
86,400
22,289
0
64,111
April 2018
Contract awarded to KTU +A. Project related work was incorporated into a
SERVICES -
consolidated study approach called the "Coastal Mobility and Livability Study ".
PLANNING
Additional funding of $11,400 was approved at first quarter of FY16/17. Additional
expenditures authorized 9/27/2017, within the existing budget (beyond scope of
contract), in a not -to- exceed amount of $10,000 to allow for consultant preparation
and attendance at additional meetings. Working group and Council reviewing
second r f in ear l 2018.
105
Coast Hwy 101 Business
WC15C
DEVELOPMENT
86,400
61,361
0
25,039
April 2018
An additional $25,000 was approved by Council on 7/13/16 to authorize the full
Districts Parking Study
SERVICES -
parking study with adopted resolution. Chen Ryan is project consultant. Project
(Comprehensive Parking Study)
PLANNING
related work was incorporated into a consolidated study approach called the
"Coastal Mobility and Livability Study ". Additional funding of $11,400 was
approved at first quarter of FY16/17. Additional expenditures authorized 9/27/2017,
within the existing budget (beyond scope of contract), in a not -to- exceed amount of
$3,600 to allow for consultant preparation and attendance at additional meetings.
Working group and Council reviewing second draft in early 2018.
106
Update Inclusionary Ordinance
WC15E
DEVELOPMENT
50,000
8,290
0
41,711
March 2018
Direction and funding was given in May 2014 for staff to update the City's
SERVICES -
Inclusionary Housing Ordinance to better address the need for affordable units
PLANNING
reserved in new development projects. Staff presented a draft ordinance to
Council in September 2015 at which time staff was directed to hold a workshop to
further vet the Inclusionary and Affordable Housing issue. The $50,000 was
originally allocated to cover consultant costs, which will largely include outside legal
counsel. Actual costs may vary depending upon the ultimate scale and scope of
the ordinance. A draft Ordinance will be presented to Council on 2/14/2018.
107 Alternative Fuel Study for City WC15H
PW 41,925 39,928 (1,997) 0 Completed Complete a comprehensive fleet study to ascertain the feasibility of converting the
Fleet
City's fleet to alternative fuels. Issue RFP and receive report. Council originally
appropriated $10k for the project, but actual project cost est. at $40k. Council
approved additional funding. Study completed.
108
Enterprise Workflow
WC16A
IT /GIS
542,753
318,701
0
224,052
Winter 2019
EnerGov Phase 2 —This phase will build upon the customer service improvements
Management (EnerGov)
and underlying core technology implemented in EnerGov Phase 1. Phase 2 will
expand EnerGov functionality, (to include permitting, inspections, and mobile) for
the following departments: Planning & Building, Code Enforcement, Fire
Prevention, Fire Operations, and Public Works Engineering. Additionally, Phase 2
will include new customer facing self- service features, such as electronic plan
submittal, online inspection scheduling, and real time project status. Current
project focus includes testing code enforcement (office) and code enforcement
mobile (iGEnforce). Finishing configuration for request management for use by
City Manager staff. Early stages of migrating Clean Water Annual inspections over
to the EG system, (office and mobile). Citizen Self Service (CSS) is also in process
of being configured (public facing). Caveat to functionality of phase 2
implementation is the dependency on departments' ability to dedicate resources to
this effort. Current Status: CSS is now live. Additional services will be offered
throughout 2018. Roy Sapau has formed a new implementation team IT will be
working with for additional functionality in the Development Services area.
2018 -06 -13 Item 08V 34 of 35
re1a ETC ld:1 �11 i
FY 2017 -18 Y Capital Im rovement Project Status Report
- Third Quarter
Anticipated
Project to Date
Project to Date
Remaining
Completion
WP /CIP
Responsible
Budget as of
Expenditures as of
Transfers
Balance as of
Date (Month -
Project Title
No.
Department
3/31/2018
3/31/2018
or Returns
3/31/2018
Year)
Status
CONSULTANT SERVICES & STUDIES
WORK
PROJECTS CONTINUED
109
Mobile Workforce
WC16C
IT /GIS
60,000
42,277
0
17,723
Summer 2020
This project consolidates mobile hardware (primarily iPads) and related peripherals
(i.e. cases, cords, printers, etc.) for all City departments. This will allow relevant
staff to access mobile applications applicable to their duties and related to one or
more of the City's business systems which include but are not limited to: enterprise
workflow management (EnerGov), work order /inspection management, and data
collection /updates on City -owned or maintained assets and infrastructure. Current
status: No new deployments have been made. New deployments will focus on
Building and Engineering once they begin their transition over to EnerGov.
110
Circulation Element of General
WC16D
DEVELOPMENT
310,000
0
0
310,000
TBD
Funding transferred here from Roadway Master Plan project (WC16B). The
Plan
SERVICES
Coastal Mobility and Livability Study will be used as a foundation for the
PLANNING
preparation of the Circulation Element Update of the General Plan. Upon
completion of the CMLS an RFP will be developed *
111
Facade Improvement Program
WC97F
CM
266,786
227,785
0
39,001 FY 17/18 In May 2017, Council amended the budget $66K to pay remaining outstanding
applications. In June, 2017, The Cardiff strip mall project received $15K grant. In
November 2017, Moonlight Marketplace received a $45K grant. One grant
remaining.
112
Cottonwood Creek Runoff Plan
WD02A
DEVELOPMENT
41,575
40,144
0
1,431
TBD
Grant (settlement) funded project awarded by the RWQCB to address water quality
SERV -ENG
issues associated with Cottonwood Creek. Remaining funding could be used for
education and outreach related to Prop 84 prolects.
113
South Leucadia/Vulcan Ave
WD16A
DEVELOPMENT
357,239
224,617
0
132,622
Spring 2018
Design completion anticipated in Spring 2018. No funding has been established
Storm Drain Project
SERV - ENG
for construction.
114 La Costa Basin Permitting WD16B DEVELOPMENT 50,000 0 (50,000) 0 Close As part of the FY 2016 -17 budget revise, this project was combined with the
SERV - ENG Citywide Flood and Channel Maintenance Permitting Program project (WC09D).
115
Green Building Incentive
WF10A
DEVELOPMENT
44,000
20,200
0
23,800
On -going
The Green Building Incentive Program encourages "green" construction
Program
SERVICES -
techniques by providing funds to assist applicants that build "green." Projects that
PLANNING
propose and achieve certification through the Build It Green GreenPoint Rated
program for residential projects or the US Green Building Council's LEED program
for commercial projects would be provided up to $2,000 per application to assist
with costs of providing "green" building measures utilized to achieve certification.
The Council adopted an Environmental Policy on October 8, 2008 that included a
requirement to ensure green building practices in all public and private
development and funded the project beginning FY2010. The $20,000 annual
allocation for this project was incorporated into the operating budget during the two -
year cycle for FY15/16 & FY16/17. In FY17/18, that amount was reduced to
$10,000 per year. Any remaining funding in this project budget must stay in place
in order to cover applications that are already in process.
116
Pacific View Consultant Services
WF15A
CM /RISK MGT
100,000
70,538
0
29,462
On -going
A Right of Entry Agreement was executed in July 2016 (expires December 20,
2018) . The permit process is underway (entitlements) with Development Services
Dept.
5,683,632
Category Total
14,175,488
8,439,859 51,997 5,683,632
14,175,488
8,439,859 (51, 997)
5,683,632
Capital and Work Project Total 109,232,109 46,202,786 (125,329) 62,903,994
2018 -06 -13 Item 08V 35 of 35