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2017-10-17 MINUTES OF THE ENCINITAS PARKS AND RECREATION COMMISSION OCTOBER 17,2017,5:00P.M.REGULAR MEETING CITY COUNCIL CHAMBERS, 505 SOUTH VULCAN AVENUE,ENCINITAS, CA 1.CALL TO ORDER ChairBrady called the meetingto order at 5:02p.m. 2.ROLL CALL Present:Commissioners Brady,Elliott,Gjata,Goad, Kohl, and Nava Absent:Commissioner Long Also Present:Park Operations Manager Saul,Recreation Supervisor Rundle, Recreation Supervisor Thill,andManagement Analyst Morrow There being a quorum present, the meeting was in order. 3.PLEDGE OF ALLEGIANCE 4.SPECIAL PRESENTATIONS AND PROCLAMATIONS William Sparks spoke aboutLos Angelitos de Encinitas, the nonprofit public charity he founded with wife Sarah Garfield, tobenefit economically disadvantaged youth in the community. Recreation Supervisor Ken Rundleaddressed the Memorandum of Understanding (MOU)between the City of Encinitas and Los Angelitos de Encinitas. He announced Los Angelitos Day will be November 5, 2017 at the Encinitas Community Center. 5.ORAL COMMUNICATIONS/ POSSIBLE DIRECTION TO STAFF Ronette Youmans spoke in favor of Agenda Item 9A, the Coastal Mobility and Livability Study. 6.CHANGES TO THE AGENDA None 7.APPROVAL OF THE MINUTES Approve the September 19,2017regularmeeting minutes. ACTION COMMISSIONER KOHLMOVED APPROVAL OF THE SEPTEMBER 19, 2017 REGULARMEETING MINUTES,SECOND BY COMMISSIONER ELLIOTT, AND THE MOTION CARRIED 5-0(COMMISSIONER GOAD ABSTAINED. COMMISSIONER LONG WAS ABSENT). 8.ACTION ITEMS FY 2017-18 Parks and Recreation Commission Annual Work Plan 8A. Commissioners discussedtheWork Plan and reportedon work plan goals. 1Parks and Recreation staff No report. conductsan annual tour for the Commission. One in July to observe various summer programs and one in August or October to visit city parks, beaches, trails and open space. 2Attend city-sponsoredevents, Commissioners Brady and Kohl reported serving as City ambassadors by theyattended theParks, Recreation,and welcoming, meeting and greeting Cultural Arts sponsored Moonlight Beach the public and serving in a Bash onOctober 7, and thanked staff. volunteer capacity conducting Commissioners Gjata thanked staff for the various event duties as needed.summer concert series and announced the Oktoberfest event was well attended. 3Identify guest speakers for Chair Brady encouraged Commissioners to monthly meetings. continue recommending speakers. 4Attend California Parks and Recreation Society (CPRS) events: 4.1 2018 Conference held in Long Beach, CA, in March 2018 4.2 2017 District 12 professional workshop held in November ACTION COMMISSIONER GOAD MOVED TO SEND COMMISSIONERS ELLIOTT,GOAD, NAVA AND,PENDING AVAILABILITY, COMMISSIONER LONG, TO THE CALIFORNIA PARKS AND RECREATION SOCIETY (CPRS) DISTRICT 12 PROFESSIONAL WORKSHOP ON NOVEMBER 8, 2017IN CORONADO.SECOND WAS BY COMMISSIONER ELLIOTT.THE MOTION CARRIED 6-0 (COMMISSIONER LONGWAS ABSENT). 5As directed by City Council, Chair Brady reported she and Director identify open space Campbell draftedaninterest letter forCity acquisition opportunities in Council regarding the Murphy property. Encinitas.Commissioners Nava and Goadhad no report. Commissioner Kohl, working with Commissioner Long, recommended:the south east corner or Manchester Ave. and El Camino Real; several areas on the south side of Manchester Ave. Kohl indicated she will research which areas are not owned by the San Elijo Lagoon Conservancy. Commissioner Gjata, working with CommissionerElliott,emphasized the importance of trees and noted: the Self Realization pumpkin patch at San Elijo Ave.; ocean viewpoints at F and G Streets; La Costa corridor abutting the south side of the Batiquitos Lagoon; Quail Gardens Dr.; El Camino Real lot north of the San Diego County Credit Union. Chair Brady encouraged Gjata to work with staff to decipher the zoning of these parcels. Commissioner Elliott recommended taking time to overlay where the walkable areas of the Coastal Rail Trail will likely be in order to improve connectivity withnewopen space parcels.Park Operations Manager Saul provided maps to the Ad-hoc committees showing open space parcels, ownership and the recreational trails master plan trails system. 66.1 Establishfundraising 6.1 opportunities with a non-profit/No report. foundation, to support parks, beaches, trails and 6.2 recreational needs in the Park Operations Manager Saul indicated 17 community. pavers had been sold. 6.2 Supportthe paver program at Encinitas Community Park (ECP). 7Participate in the Parks and 1.1.b –Chair Brady noted meetings were Recreation Department's held to discuss the Standard Pacific Park implementation of the Parks Site: September 28 Stakeholders meetingat Master Plan. Specific focus City Hall;October 10, 6 pm at Capri includes, but not limited to Elementary School;October 15at the items:Leucadia Farmers Market. The next public 1.1.b -Standard Pacific workshop isNovember 14, 6 pm at Capri Park Site (CP14A) Elementary School. 1.2.a -Trails Master PlanCommissioners Kohl and Brady indicated 1.2.b -Trails Connectivity they were impressed with the consultants. 1.3.a -Park Improvements 1.4.a -Add shade structures at existing or future parks 8Review Cost Recovery and No report. Pricing Policy as identified in the 2015 Service and Financial Sustainability Implementation Plan. 9.INFORMATIONAL ITEMS 9A. Coastal Mobility and Livability Study Update Commissioner Gjata reported on theCoastal Mobility & Livability Working Group (CMLWG) meetings. The discussionsincludedissues affecting the Coastal Rail Trail, the Active Transportation Plan,and Coastal Business Districts Parking Study. Commissioner Gjata indicated minutes and reports are available on the City website. http://www.encinitasca.gov/Government/Departments/Development- Services/Planning-Division/Advanced-Planning/Coastal-Mobility-and-Livability- Study/Coastal-Mobility-Livability-Working-Group-CMLWG Commissioner Goad is thePark and Recreation Commission alternate representative. 9B. Park and Beach Operations Report Park Operations Manager Saulnoted the first Standard PacificPark Sitepublic workshop was held October 10 with RRM Design. Approximately 40 people attended and most of the feedback was positive; there wereconcerns about parking and privacy by surrounding home owners. Workshop participants indicated interest in a dog park, doggie fun zone, pump track, and shade. Community members at the Leucadia Farmers Market pop up meeting were most interested in park amenities such as shadestructures, pump track, unique play structures like a tree house, trees,andanatural landscape.About 40 people gave feedback there as well. Consultants are compiling all the comments and input from the community meetings. Saulreported three contracts wereawardedfor as needed maintenance and general services. Saul noted sheis working with an intern from CSU San Marcos on trails projects. Dog Park amenities and grant spending will be discussed at the next Parks and Recreation Commission meeting November 21. 9C. Recreation Services Operations Report Recreation Supervisor Thill reported on activity in the month of September; the Recreation Division administered 53 room rentals, 28 special event and commercial use permits; the Recreation Division hosted 51 programs with 446 participants; the Senior Center hosted 50 senior programs, with 1,494 participants.A dance was held at the Senior Center onSeptember 15 with 65 dancers. Thill indicated aRequest for Proposal for recreation instructors was put out electronically using ‘Planet Bids’ electronic bidding software. Thill highlighted new surf class for 4-8 year olds with parent participation: Moms and Groms and Rad Dads. Thill gave a recapof theMoonlight Beach Bash, October 7,and thanked Commissioners Brady and Kohl for their participation and help.Thill announced upcoming events:Dia de Los Muertos October 28, EXPOSURE Skate November 3-4, and Los Angelitos Day November 5. 10.COMMISSION MEMBER INITIATED AGENDA ITEMS None 11.FUTURE AGENDA ITEMS ADDED BY COMMISSION MEMBERS None 12.COMMISSIONREPORTS CommissionerNava encouraged all Commissioners to attend Los Angelitos Day at the Community Center November 5 and emphasized the importance of beingParks and Recreation ambassadorsto all members of the community. Nava noted she attended the Standard Pacific Park Site meeting and had met with Los Angelitos of Encinitas staff, specifically on the Trail Blazer program at Paul Ecke Central. CommissionerKohl reported on the Moonlight Beach Bash where she promoted the Park Paver program. Commissioner Goad noted he appreciated the Los Angelitos speaker and discussed scholarship options and cultural differences. CommissionerGjatadiscussed benefits of thedual language immersion model. He announced the Surfing Madonna Beach Run will be November 5. CommissionerElliott thanked Keith Greer of SANDAG for meeting to discuss open space and planning. Elliott expressed appreciation for the opportunity to participate in the planning of the Standard Pacific Park Site.She praised the Harbaugh Park cleanup, spoke on Walk Wednesdays, and Safe Routes to School. Chair Brady thanked staff and fellow Commissioners. ADJOURNMENT Chair Brady adjourned the meeting at 6:37p.m.