2017-06-27 ENCINITAS RANCH GOLF AUTHORITY
REGULAR MEETING MINUTES
Encinitas Ranch Golf Course Clubhouse
1275 Quail Gardens Drive, Encinitas, CA
ENCINITAS Tuesday, June 27, 2017, at 4:30 p.m.
RANCH
CALL TO ORDER/ROLL CALL
Chair Houk called the meeting to order at 4:30 P.M.
Directors Present: Chair Richard Houk, Vice Chair Cindy Jacob, Jennifer Campbell (Director of
Parks and Recreation)
Absent: Directors Karen P. Brust (City Manager), Vacant (City Engineer)
Also Present: John McNair, Erik Johnson and Kent Graff, JC Resorts; Tim Nash (Finance
Director). Kathy Hollywood (Board Secretary), City of Encinitas; Chris
Calkins, Carltas Company; Dick Stern. Encinitas Ranch HOA
There being a quorum present, the meeting was in order.
ORAL COMMUNICATION
There were no oral communications.
AGENDIZED BUSINESS ITEMS
1. Approval of the minutes of the May 23, 2017 Regular Meeting.
RECOMMENDED ACTION: Approve the minutes.
ACTION:
Jacob, moved, Campbell seconded to approve the minutes as presented. Motion
carried. Ayes: Campbell, Houk, Jacob. Nays: None. Absent: Brust. Abstain: None.
2. Review of ERGA Financial Summary of Revenues, Expenditures, and Capital Reserves for
May 2017. Contact Person: JC Resorts, Erik Johnson
RECOMMENDED ACTION: Receive the report.
Mr. Johnson and Mr. McNair reviewed the financial summaries and the Capital Reserves
for May 2017.
ACTION:
Board consensus to receive the report.
3. Calculation of Estimated Excess Golf Course Net Revenues for fiscal year 2016-2017.
Contact Person: Finance Director Nash
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RECOMMENDED ACTION: That the Board of Directors approve the allocation of
$100,000 to the Encinitas Ranch Golf Course contingent reserve and approve payment of
$52,804 towards the golf course share of the Encinitas Ranch Community Facilities District
(CFD) No. 1 special assessments from excess golf course net revenues as of June 30,
2017.
Mr. Nash presented the staff report.
ACTION:
Jacob moved, Campbell seconded to approve the allocation of $100,000 to the
Encinitas Ranch Golf Course contingent reserve and approve payment of $52,804
towards the golf course share of the Encinitas Ranch Community Facilities District
(CFD) No. 1 special assessments from excess golf course net revenues as of June
30, 2017. Motion carried. Ayes: Campbell, Houk, Jacob. Nays: None. Absent:
Brust. Abstain: None.
4. Letter to the ERGA Board from Chris and Pattie Wuerz regarding tee boxes at hole#13.
RECOMMENDED ACTION: Review letter and provide direction to staff as necessary.
ACTION:
Campbell moved, Jacob seconded to receive the letter and direct JC Resorts to
obtain a third party architect evaluation at a cost not to exceed $1000 and to bring
back the results to the Board for review.
Campbell amended the motion, Jacob seconded to receive the letter and direct JC
Resorts to obtain a third party architect evaluation at a cost not to exceed $1500 and
to bring back the results to the Board for review. Motion carried. Ayes: Campbell
and Jacob. Nays: Houk. Absent: Brust. Abstain: None.
5. Report on incidents and accidents. Contact Person: JC Resorts, Erik Johnson
RECOMMENDED ACTION: Receive the oral report.
Mr. McNair stated there were no incidents or accidents to report.
REPORTS FROM DIRECTORS AND/OR MANAGER REPORTS
Chair Houk reported on the Encinitas Rotary's successful Wine and Food Festival and expressed
his appreciation to golf course staff for their assistance.
Mr. McNair reported that Surplus Recycled Water Agreement between the San Elijo Joint Powers
Authority, San Dieguito Water District and Encinitas Ranch Golf Course had been signed by all
parties.
Mr. Johnson reported on the new golf cart fleet.
Chair Houk reported that ERGA's annual presentation to the City Council was scheduled for the
August 9, 2017 City Council meeting.
Board Secretary Hollywood reminded everyone that the July ERGA Board meeting was canceled
and that the next regular ERGA Board meeting would be held August 22, 2017.
ADJOURNED
Chair Houk adjourned the meeting at 5:09 P.M.
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Kathy Hollyw od, Bo rd Secretary Richard H , air