2017-04-03
REGULAR MEETING MINUTES
CITY OF ENCINITAS COMMISSION FOR THE ARTS
Monday, April 3, 2017, 5:00 p.m.
1. Call to Order
Chair Thum called the meeting to order at 5:06 p.m.
2. Roll Call
Present: Commissioners Abraham (leaving at 5:34 p.m.), Filsinger, Kuta (arriving
at 5:16 p.m.), Sabeck, Schmitt, Stefanko (arriving at 5:25 p.m.), and
Thum
Also Present: Arts Administrator Gilliam, Management Analysts Roff and Morrow
Absent: None
3. Pledge of Allegiance
4. Special Presentations and Proclamations
The Commission unanimously agreed that Item 4A be moved to follow item 4D.
4B. Commissioner Orientation, City Clerk Kathy Hollywood
4C. Welcome Commissioner Michael Schmitt
4D. SANDAG Double Track Retaining Wall Artistic Design Presentation and Discussion.
Joe Britton and Bruce Smith, SANDAG, presented three possible design conceptsand
asked for feedback on artistic and aesthetic elements appropriate for the Cardiff
Community. (Attachments 1 and 2)
ACTION:
COMMISSIONER SABECK MOVED TO CONVENE A SPECIAL MEETING WITH
SANDAG CONTRACTED DESIGNERS, DATE TO BE COORDINATED BY ARTS
ADMINISTRATOR GILLIAM, SECONDED BY COMMISSIONER TOMOKO. THE
MOTION CARRIED 6-0. (COMMISSIONER ABRAHAM WAS ABSENT.)
Public Speakers:
Teresa Conahan recommended a native design concept over a mural, and preferred
option C presented by SANDAG.
Sharon Belknap offered to help the Arts Commission illustrate design concepts and to
give her input as a local artist.
4A. Commissioner Oath of Office
ACTION:
COMMISSIONERS FILSINGER, KUTA, SABECK, SCHMITT, STEFANKO, AND
THUM TOOK AND SIGNED THE OATH OF OFFICE. (COMMISSIONER ABRAHAM
WAS ABSENT.)
5. Oral Communications / Possible Direction to Staff
None
6. Changes to the Agenda
None
7. Approve the March 6, 2017 Regular Meeting Minutes
ACTION
COMMISSIONER SABECK MOVED APPROVAL OF THE MARCH 6, 2017
REGULAR MEETING MINUTES, SECOND BY COMMISIONER KUTA, AND
THE MOTION CARRIED 5-0. (COMMISSIONER ABRAHAM WAS ABSENT.
COMMISSIONER SCHMITT ABSTAINED.)
8. Action Items
Elect a Commission for the Arts Chair and Vice Chair to serve one-year
8A.
terms.
Contact Person: Arts Administrator Gilliam
ACTION:
COMMISSIONER FILSINGER MOVED TO NOMINATE CHAIR THUM AS CHAIR,
SECONDED BY COMMISSIONER SABECK. CHAIR THUM ACCEPTED THE
NOMINATION. THERE WERE NO ADDITIONAL NOMINATIONS. THE MOTION
CARRIED 6-0. (COMMISSIONER ABRAHAM WAS ABSENT.)
COMMISSIONER FILSINGER MOVED TO NOMINATE COMMISSIONER
STEFANKO AS VICE-CHAIR, SECONDED BY COMMISSIONER SABECK.
COMMISSIONER STEFANKO ACCEPTED THE NOMINATION. THERE WERE
NO ADDITIONAL NOMINATIONS. THE MOTION CARRIED 6-0.
(COMMISSIONER ABRAHAM WAS ABSENT.)
Appoint a Commissioner to serve on the Evaluation Panel for the Community
8B.
Grant Program.
Contact Person: Arts Administrator Gilliam
Recommended Action: Vote on the appointment.
CHAIR THUM APPOINTED COMMISSIONER STEFANKO AS COMMISSIONER
TO SERVE ON THE EVALUATION PANEL.
Report on the Goals of the Commission Work Plan and Appoint
8C.
Commissioners to Ad-hoc Committees.
Arts Administrator Gilliam gave an update on Work Plan items. He suggested the
Humanity Sculpture Ad Hoc Committee bring the item to the Commission next
month.
: Vote to approve.
CHAIR THUM MOVED TO ADD COMMISSIONER SCHMITT TO FIVE AD HOC
COMMITTEES: DEVELOP A SOCIAL MEDIA STRATEGY, ADVOCATE FOR THE
RESTORATION OF LA PALOMA, MUSIC BY THE SEA CONCERT SERIES,
NEEDS ASSESSMENT FOR ART VENUES, AND POP-UP PERFORMANCES IN
THE CITY, AND REMOVE COMMISSIONER SABECK FROM THE NEEDS
ASSESSMENT FOR ART VENUES AD HOC COMMITTEE. SECONDED BY
COMMISSIONER SABECK. THE MOTION CARRIED 6-0. (COMMISSIONER
ABRAHAM WAS ABSENT.)
9. Informational Items
9A. Discussion: 2017/18 Commission for the Arts Work Plan.
Arts Administrator Gilliam suggested potential areas for the FY 2017/18
Work Plan which will be presented to Council June 8, 2017. He
recommended simplifying the work plan to projects that are 100%
managed by Commissioners and recommended the Commission:1)
develop an Arts Master Plan Update with assistance from a consultant; 2)
continue to work on Public Art Projects; and 3) assist with pre-design
phase of a new City park at the Standard Pacific Park Site off Piraeus
Ave. Discussion ensued.
9B. Cultural Arts Division Report.
Arts Administrator Gilliam noted several changes approved by City Council to go
into effect May 19, 2017: the Parks and Recreation Department name will change
to the Parks, Recreation and Cultural Arts Department; the Arts Administrator
(Gilliam) was promoted to be an Arts Program Administrator; the Arts Program
Assistant position (Cheryl Ehlers) increased from 16 hours/week to a .75 full time
employee with benefits.
Arts Administrator Gilliam introduced the new Arts Commission Secretary,
Samantha Morrow.
9C. Commission-sponsored and Co-sponsored Events
Arts Administrator Gilliam announced upcoming events:
Wednesdays@Noon concerts: April 5, 12, 19, 26, Encinitas Library
Music By The Sea concert: April 21, 7:30pm, Encinitas Library
Encinitas Arts Festival, April 23, 12-4pm, San Dieguito H. S. Academy
Exhibit Reception: Marla Epstein, April 29, 1-4pm. Encinitas Comm. Center
10. Commissioner Initiated Agenda Items
None
11. Future Agenda Items Added by Commission Members
Commissioner Filsinger requested a future agenda item include an update on
the Humanity sculpture and a discussion
recommendations.
12. Comm
Commissioner Schmitt gave an update on the mural project at the Bar Leucadian
and reported on local concerts.
Commissioner Sabeck reported on the San Diego Botanic Gardens art festival.
Commissioner Kuta finished as a reviewer at the Institute of the Museum of
Library Services and reported
digital exhibit.
Commissioner Filsinger participated in the Encinitas Half Marathon and arelated
video project; she is working on a potential fundraiser for La Paloma. Filsinger
indicated she was a Power of One award recipient at the San Diego Film
Awards, positively impacting the film industry in the past year.
Chair Thum reported on the April 30 concert at the San Dieguito Academy gym
and noted former Commissioner, Naimeh Tanha, was nominated forSenior
Citizen of the Year.
13. Adjournment
Chair Thum adjourned the meeting at 6:52 p.m.
Samantha Morrow
Samantha Morrow, Commission Secretary
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