Annual Report & Work Plan 2015-2017Annual Report and Work Plan
Planning Commission
City of Encinitas
January 2015 —June 2017
Adopted 04 February 2016
Exhibit 'A'to Resolution No. 2016 -04
Representative Community Position
Michael Glenn O'Grady Leucadia Chair 3/10-3/17
Anthony Brandenburg
Olivenhain
Vice -Chair
3/10-3/17
Ruben Dario Flores
New Encinitas
Commissioner
3/14-3/17
Greg Drakos
Cardiff -by- the -Sea
Commissioner
3/15-3/18
Tasha Boerner Horvath
Old Encinitas
Commissioner
6/15-3/18
Secretary
Manjeet Ranu, AICP
Acting Director of Planning and Building
Assistant City Attorney
Greg Lusitana
Commission Clerk
Deana Gay
Bylaws
http: / /www.ci.encinitas.ca.us/ modules /showdocument.aspx ?documentid =5864
1
CONTENTS
Summary
• Overview and highlights
Introduction and Background
• Purpose of the Annual Report and Work Plan
• Acknowledgement of finite resources and establishing priorities
• About the Planning Commission
Prior Year Report on Accomplishments and Activities
• Implementation report on prior year Work Plan
• Docket statistics
Forward - looking Work Plan
• Action item
• Justification
• Priority
SUMMARY
The Planning Commission is pleased to present this inaugural annual report and work plan to
the City Manager, City Council and community. The Commission and its staff accomplished
much in 2015. Fundamental structural improvements were put into place, providing the
Commission and staff the tools needed to effectively execute their duties as stewards of land
use in Encinitas. At Home in Encinitas, the City's update of its Housing Plan, an element of the
General Plan, is the most significant land use and policy initiative underway in Encinitas. The
Commission is actively and successfully guiding that process, which remains on schedule. In a
City passionate about its quality of life and community character, the Commission provides a
public forum for decision making on discretionary land use projects. In doing so, the
Commissioners maintain a respectful and healthy dialogue about matters before it and
generally achieve consensus decisions for positive outcomes. The recommended work plan
identifies continuous improvement opportunities, which either align with the City Council work
plan, or leverage from it to accomplish even more.
INTRODUCTION AND BACKGROUND
Purpose of the Annual Report and Work Plan
The (inaugural) Annual Report serves as a retrospective look at the Planning Commission's
activities during calendar year 2015. The Work Plan includes recommendations for the City
Manager and City Council to consider in ensuring continuous improvement to the City's land
use and regulatory framework. The work plan is submitted to the City Manager and City
Council to align with the budget process, allowing for allocation of resources to implement all
or part of the recommended work plan.
Acknowledgement of Finite Resources and Establishing Priorities
The Commission understands that departmental resources are finite, necessitating
prioritization of items in the work plan. The work plan has been filtered to include what the
Commission believes to be the City's highest land use policy and regulatory priorities. These
priorities have been categorized to assist in programming the work plan. Alignment with the
City Council's work plan is specifically noted, where that occurs. Seeing opportunities to
consolidate, coordinate or leverage the City Council's work plan, the Commission has identified
opportunities to accomplish even more for the betterment of Encinitas.
About the Planning Commission
The Encinitas Planning Commission is established in accordance with Section 2.34 of the
Encinitas Municipal Code. It consists of five members. The Commission has final authority to
decide discretionary projects, except for minor projects that are acted upon by the Planning
and Building Department. Final Commission decisions are appealable to the Council. The
Commission also is an integral part of the land use policy and regulatory making process. It
assists the Council in distilling broad options and issues into focus, facilitating the City Council's
decision making on land use policy and regulatory matters. The role of the Planning
Commission is to provide input on land use and ensure orderly development reflective of
Encinitas community values. It is accountable to the City Council.
2
SUMMARY OF 2015 ACCOMPLISHMENTS AND ACTIVITIES
Meetings Held
Joint Study Sessions with City Council (At Home in Encinitas)
4
Regular Commission Meetings
14
Committee Meetings (Bylaws; Annual Report and Work Plan)
7
Projects Reviewed by the Commission
Policy and Regulatory Projects
5
Discretionary Projects Reviewed
46
Projects Appealed to Council
4
Alcohol Land Use Permits
7
Density Bonus Projects
I 1
Discretionary Projects Acted Upon by Staff
Discretionary Projects
64
Appealed to Council
0
Continuous Improvement Initiatives Completed
Planning Commission Bylaws Updated
1
Agenda Report and Resolution Content and Format Simplified and Focused
1
Community Character (CEQA) Report Guidelines Created
1
Permit and Service Delivery Performance Standards and Process Guide Created
1
e- Project Source First Full Year of Implementation
1
Prior Year Work Plan Accomplishments
Not Applicable for Inaugural Year of Annual Report and Work Plan
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RESOLUTION NO. PC 2016 -04
A RESOLUTION OF THE CITY OF ENCINITAS PLANNING COMMISSION
APPROVING THE ANNUAL REPORT AND WORK PLAN FOR 2015
THROUGH JUNE 2017, AUTHORIZING TRANSMITTAL TO THE CITY
MANAGER AND CITY COUNCIL AND ASSIGNING REPRESENTATIVES
WHEREAS, Encinitas Municipal Code Section 2.30.040 C. requires the Commission to
prepare and present an annual report and work plan to the City Council, which requirement is
further guided by the Commission's bylaws;
WHEREAS, on November 19, 2015, the Commission created the Annual Report and
Work Plan Committee, and appointed Chairman O'Grady and Commissioner Boerner Horvath
as Committee members;
WHEREAS, the Committee conducted public meetings and regularly updated the full
Commission on its progress;
WHEREAS, the Planning Commission conducted a duly agendized public hearing on
February 4, 2016.
NOW, THEREFORE, BE IT RESOLVED that the Encinitas Planning Commission hereby
APPROVES its Annual Report and Work Plan based on the following Environmental
Determination and provides for the following further direction:
Section 1. California Environmental Quality Act Determination
This action is exempt from the California Environmental Quality Act pursuant to CEQA
Guidelines Section 15378(b)(5), which exempts organizational or administrative activities of
governments that will not result in direct or indirect physical changes in the environment.
Section 2. Commission Direction
A. Exhibit A includes the Annual Report and Work Plan.
B. The Commission designates the Committee representatives, Chairman O'Grady and
Commissioner Boerner Horvath, to finalize the report format with staff, allowing for non -
substantive editing.
C. The Committee representatives are designated to present the Annual Report and Work
Plan to the City Manager and City Council.
D. Upon completion of the transmittal and presentation to the City Manager and City
Council, the Committee's worked is concluded and the Committee is disbanded.
The above environmental determination and direction are supported by the minutes, maps, and
exhibits, all of which are herein incorporated by reference.
PASSED AND ADOPTED this 4th day of February, 2016 by the following vote, to wit:
AYES: O'Grady, Brandenburg, Flores, Drakos, Boerner Horvath
NOES: None
ABSTAIN: None
ABSENT: None
Michael Olenn O'Grady, Chair
L E T'
Manjeet Ranu, AICP
Secretary