Planning Commission By-Laws adopted Aug 2016RESOLUTION NO. PC 2016 -47
A RESOLUTION OF THE CITY OF ENCINITAS PLANNING COMMISSION
REPEALING ITS CURRENT BYLAWS AND ADOPTING SUBSTANTIALLY
THE SAME BYLAWS INCLUSIVE OF CERTAIN MINOR REVISIONS
WHEREAS, the City's adopted Policy No. C003, Policies and Protocols for City Council
Meetings (Council Meetings Policy), requires that all of the City's Boards and Commissions
adhere to the same policies and protocols that guide the Council's meeting operations;
WHEREAS, the Commission's 2005 Bylaws were comprehensively updated on August
6, 2015 per Planning Commission Resolution No. 2015 -22 to be consistent with the relevant
Council Meetings Policy sections, along with other necessary and desired changes;
WHEREAS, the Commission, Secretary and Assistant City Attorney identified minor
clarifying revisions after a year of working with the comprehensively updated bylaws.
NOW, THEREFORE, BE IT RESOLVED that the Encinitas Planning Commission hereby
takes the following actions:
Section 1. The Planning Commission has determined this action to be exempt from the
California Environmental Quality Act pursuant to CEQA Guidelines Section 15378(b)(5), which
exempts organizational or administrative activities of governments that will not result in direct or
indirect physical changes in the environment.
Section 2. The 2015 Bylaws are entirely repealed.
Section 3. Updated 2016 Bylaws in Exhibit A to this Resolution are adopted.
The above environmental determination and actions are supported by the minutes, maps, and
exhibits, all of which are herein incorporated by reference.
PASSED AND ADOPTED this 41h day of August, 2016 by the following vote, to wit:
Meet Ranu, AICP
Secretary
414W.Aink
BYLAWS FOR THE PLANNING COMMISSION
August 4, 2016
Resolution No. PC 2016 -47
SECTION 1: AUTHORITY. TITLE AND ORGANIZATI
1. The Encinitas Planning Commission is established in accordance with Section
2.34 of the Encinitas Municipal Code. These Bylaws are governed by Section
2.34 and Section 2.30 Boards, Commissions and Committees as well as City
Council Policies. In the event of a conflict between these Bylaws and Encinitas
Municipal Code or Council Policy, Encinitas Municipal Code and Council Policy,
in that order, shall control.
2. The official title of this Commission shall be "Encinitas Planning Commission ".
The terms "Planning Commission" and "Commission ", where used in these
Bylaws, refer to and mean the Encinitas Planning Commission.
3. The powers and duties of the Encinitas Planning Commission are set forth in
Section 2.34.040 of the Encinitas Municipal Code.
4. The Encinitas Planning Commission shall consist of five members each
representing one of the City's five communities. Qualifications and appointment
procedures are detailed in Sections 2.30 and 2.34 of the Encinitas Municipal
Code.
5. A quorum of the Commission shall consist of a majority of the five members.
6. At the first regular meeting in August, or the next regular meeting afterward if no
regular meeting is held the first meeting in August, the Commission will appoint
from among its members a Chair and Vice - Chair. The terms of these
appointments shall end at the conclusion for the first regular meeting in August of
the following year.
7. In the absence of both the Chair and Vice -Chair at any meeting, the Commission
shall appoint a Chair pro -tem to conduct that meeting. In the absence of the
Chair and Vice - Chair, the Commission Secretary shall call the meeting to order
and immediately call for a motion to select a Chair Pro Tem.
8. The Director of the Planning and Building Department shall determine who
serves as the Secretary to the Commission. The Secretary may, in performance
of his or her duties, appoint a Deputy Secretary to perform the secretarial
function for the Commission in his /her absence.
1
9. The Assistant City Attorney (or designated representative) shall act as
Parliamentarian for the Commission and may be called upon by the Chair to rule
on motions or decisions made.
SECTION 2: DUTIES OF MEMBERS
1. It shall be the duty of each member to:
A) Attend all meetings of the Commission.
B) Act upon any committee to which appointed and report and prepare
finding with the assistance of the City staff as from time -to -time may be
required by the Chair.
C) Become properly informed concerning the General Plan, Specific
Plans, Design Guidelines, the Zoning Code, these Bylaws, and all
matters which come before the Planning Commission.
D) Be discreet in the discussion of pending matters outside regular or
special meetings of the Commission and make no prejudicial comment
in advance of official action of the Commission.
E) Refrain from suggesting or directing design changes or modifications
during any communication with the applicant (or applicant
representative) outside the context of a meeting of the Planning
Commission. Planning Commissioners may not meet with an
applicant, applicant representative or any other stakeholder, including
but not limited to property owners, neighboring residents, neighboring
businesses, etc. All ex parte communications must be disclosed at the
beginning of the hearing.
F) Meet with staff and other City representatives as necessary to become
informed of the facts regarding the business on the Planning
Commission agendas. All requests to meet with City staff must be
made to the Secretary. Commissioners may contact project planners
directly for items on the posted agenda, provided they also inform the
Secretary.
G) Commissioners shall notify the Secretary if they will be absent or late
to a meeting as soon as practicable.
H) A Commissioner shall not purport to represent the whole of the
Commission unless authorized to do so by the Chair, or decision of the
Commission.
1) Commissioners should make every effort to meet with the Secretary or
appropriate staff as designated by the Secretary the week of the
meeting for at least 10 minutes via phone or a meeting to allow
clarifying questions to be answered prior to the meeting.
SECTION 3: RESPONSIBILITIES OF CHAIR
1. The Chair shall preside at and conduct all meetings of the Commission,
administer all rules of the Commission, and rule upon motions, resolutions, or
other business transacted by the Commission. The Vice -Chair shall, in the
absence of the Chair, exercise all responsibilities of the Chair. The Chair may
appoint such committees from among the members of the Commission as may
be necessary to conduct the business and pursue the program and purposes of
the Commission.
2. The Chair shall, when called upon, represent or appoint one of the members to
represent the Commission before the City Council. Such representation shall
reflect the view of the majority of the Commission on any particular matter upon
which the Commission has acted.
SECTION 4: DUTIES OF SECRETARY — OFFICIAL PAPERS PLANS AND
CORRESPONDENCE
1. The Secretary is responsible for the preparation of the minutes of each meeting
to report all actions and a brief account of the facts pertinent to the actions.
Minutes shall be prepared as expeditiously as possible and copies thereof
furnished to members of the Commission with distribution of agenda materials.
Recorded tapes of meetings shall be retained by the Secretary in accordance
with the record retention policy adopted by the City Council.
2. The Secretary shall have the authority to certify any action taken by the
Commission as recorded in the minutes of the Commission or which is otherwise
documented. Such certification shall constitute the official reporting by the
Commission to fulfill all requirements of law excepting any law, rule, or request of
the Commission that requires the signature of the Chair of the Commission.
3. The Secretary is authorized to draft or sign correspondence for the Commission
and take all actions in an executive secretarial capacity for the Commission. The
Chair may also prepare letters, memoranda and other correspondence at the
direction of the Commission
4. The Secretary shall, make his or her best efforts, to provide to each member all
supporting information, and minutes of the previous meeting, not less than six (6)
calendar days prior to the day of the meeting.
3
5. The Secretary shall provide an orientation for new Commissioners as soon as
possible following appointment by the City Council.
6. The Secretary will identify training and education opportunities for the
Commission as may be accommodated by the adopted budget.
SECTION 5: POLICIES AND PROTOCOLS FOR PLANNING COMMISSION
MEETINGS
1. Placing Items on a Planning Commission Agenda
To establish the procedures by which items are added to the Planning Commission
agenda when requested by Planning Commissioners, staff, or the public.
A. To Add Item during a Meeting to that Meeting's Agenda
To add an item to a meeting in progress, the Brown Act requires 4/5 ths of
the Planning Commission (or three if there are only three present) to find
that the item came to the City's attention during the previous 72 hours and
there is a need to take emergency action before the Planning
Commission's next meeting.
B. To Add an Item during a Meeting to a Future Agenda
1 The Chair gives an express, oral direction to the Secretary. If a
Planning Commissioner disagrees with the Chair's direction to the
Secretary, the Planning Commissioner can make a motion to vote
on the addition. The vote is without the Planning Commission's
discussion of the merits of the item or the basis of the request.
2. At the request of a Planning Commissioner, with the support of a
second Planning Commissioner, an item will be placed on a future
agenda.
3. Requests from members of the audience, after being authorized to
speak, may be considered under the "Future Agenda Items Added
by the Planning Commission" section of the agenda at the initiation
of a Planning Commissioner with the support of a second Planning
Commissioner.
4. The Chair may, with support of the majority of the Planning
Commission, refer items to a Commission or Committee for further
review.
4
C. Planning Commission Initiated Agenda Item
1. Planning Commissioners may add a Planning Commission Initiated
Agenda Item to a Planning Commission Meeting agenda.
2. Planning Commission Initiated Items are prepared by the
requesting Commissioner and require no staff time.
3. Planning Commission Initiated Items must be submitted to the
Planning Commission Clerk no later than noon the Wednesday
prior to the next Planning Commission meeting and are not
reviewed by the Secretary prior to submission to the Planning
Commission Clerk.
D. Process for Developing Agendas
1. The Secretary is authorized to place items on agendas that are
generated by City administrative requirements, laws, or City
ordinances.
E. List of Pending Agenda Items
1. The Secretary will maintain a list of pending agenda items that have
been requested and agreed to, but have not yet been scheduled.
2. The list will be included as an attachment to the Planning
Commission agenda with the Secretary's best estimate of when the
item is likely to come before the Planning Commission.
F. Removing or Continuing Items on the A. eq nda
1. An item shall be pulled from the agenda under "Changes to the
Agenda" if a technical flaw, including but not limited to a flawed public
notice, is identified.
2. A duly noticed item may be continued to a date certain or uncertain, if
additional time is requested to address issues raised by staff or the
applicant. An applicant may also request a continuance to a date
certain if only three Commissioners are present for the hearing. This
shall occur under "Changes to the Agenda" when the need for a
continuance is known at or before the beginning of the meeting.
5
SECTION 6: PLANNING COMMISSION MEETING PROCEDURES
It is the intent of the Planning Commission that rules be established for the
management of Planning Commission meetings to ensure compliance with relevant
laws and to conduct the public's business in an open, transparent, and efficient
manner. The Planning Commission strives to ensure that business requiring Planning
Commission deliberation and action is given priority in the planning and conduct of
Planning Commission meetings, and that the public has the opportunity to make
comments and provide input on any item of interest.
A. Plannina Commissioners' Rules of Procedure
1. Procedural Rules: All meetings of the Planning Commission shall
be conducted in an orderly manner designed to expedite the
business of the Planning Commission. Robert's Rules of Order will
be used as a guide to resolve questions of parliamentary
procedures. The Assistant City Attorney shall serve as the
Parliamentarian.
2. Consent Calendar: Those matters which are considered routine by
the Secretary may be initially placed on the consent
calendar. Before adopting the consent calendar, the Chair will ask
members of the public if they wish to move an item from the
consent calendar to the regular agenda. The Chair will then ask
members of the Planning Commission whether anyone wishes to
add an agenda item to the consent calendar or to move a matter
from the consent calendar to the regular agenda. The Commission
will then proceed with consideration of the remaining Consent
Calendar. The consent calendar will be enacted upon with one
motion. There will be no separate discussion of these matters.
Items pulled from the consent calendar will be considered
immediately following adoption of the remaining consent calendar,
and staff reports will only be given if requested by the person who
pulled the item.
3. Action of Planning Commission: The Planning Commission shall
act by motion, motion to adopt resolution or motion, or may give
direction to staff by consensus (minute order). Three votes are
required for a motion to be approved.
4. Rules of Debate: Debate upon all matters pending before the
Planning Commission shall be under the direct supervision of the
Chair and conducted in such a manner as to expedite the business
of the Planning Commission, subject to the procedural rules of the
Planning Commission and Robert's Rules of Order.
0
5. Electronic Devices: The use of electronic devices for
communication by the Planning Commissioners at the dais during
Planning Commission meetings is prohibited (e.g., mobile phones,
smart phones, tablets for e- mailing, text messaging, etc.) The
limitation shall not apply to receipt of electronic communications in
the event of an urgent family or personal matter. If, in the opinion
of the Chair, a Commissioner's use of an electronic device is
disruptive to the Planning Commission deliberations or
disrespectful to the public, the Chair may request that the
Commissioner cease his or her use of such
device. Commissioners may use a tablet or laptop computer at the
dais to view the electronic /digital agenda packet for that meeting
and any official, public document posted or linked on the Planning
and Building Department Internet site.
6. Remarks by Planning Commissioners: Every Planning
Commissioner desiring to speak shall so indicate using the "request
to speak" button on the display screen or otherwise address the
Chair. Upon recognition by the Chair, the Planning Commissioner
shall confine remarks to the item under consideration, avoiding
remarks regarding the personalities involved and avoiding
indecorous language. A Commissioner, once recognized, shall not
be interrupted when speaking unless it is to call him /her to order. If
a Planning Commissioner while speaking is called to order, the
Planning Commissioner shall cease speaking until the question of
order is determined.
7. Abstention Votes: Unless a member of the Planning Commission
audibly votes in the negative, silence shall be recorded as an
affirmative vote. An abstention shall be recorded as a vote with the
majority. The Commissioner abstaining may state a short sentence
explaining the reason for abstaining and this sentence shall be
included in the minutes. (This assumes that the abstentions are not
due to a conflict of interest. In a conflict of interest, the conflicted
Commissioner leaves the room and is considered absent for
purposes of both a quorum and a vote.)
8. Recusal: Any Commissioner who has, or believes they have the
appearance of, a conflict of interest on any item shall state at the
beginning of the hearing that they are recusing themselves for that
item, briefly explain the reason for the recusal, and shall leave the
Council Chambers immediately and shall not be included in the
vote tally. Identifying a potential issue in the interest of
transparency but for which the Commissioner states will not affect
their impartiality and does not conflict with the Brown Act, Encinitas
7
Municipal Code or Council Policy may make a disclosure and
affirmative statement of impartiality rather than recuse. If an
objection to that Commissioner's continuing participation in the item
is raised by another Commissioner or, during the public hearing, a
member of the public, the Chair shall refer the concern to counsel
for advice on how to proceed. If the matter involves the Chair, then
the Vice Chair shall refer the concern to counsel.
8. Teleconferencing: Teleconferencing may be allowed at the
discretion of the Chair and shall comply with associated
Government Code regulations.
9. Tie votes: A motion fails on a tie vote. Identical or similar motions
that result in repeated tie votes should be avoided so that the
Commission can come to a decision. The Commission may
continue an item once if it remains deadlocked, provided it
articulates potential solutions or needs for more information such
that further consideration of the project may occur at the
subsequent continued public hearing. If the deadlock remains, the
Secretary will propose a motion to the Chair to introduce to facilitate
the Commission reaching a decision.
10. Continuances. The Commission may continue an item for any
reason, provided the Commission states the reasoning for the
continuance, which must include an explanation for why the
continuance would potentially enable the Commission to obtain the
additional information or project revisions they may need to reach a
decision at the subsequent continued hearing date. Examples
include but are not limited to a lack of remaining meeting time,
request for more information and request for an applicant to make
revisions to the project resulting from the public hearing. It is the
Chair's discretion whether to ask the applicant for a voluntary
continuance. The Chair will consult with the Secretary about
whether to continue to a date certain or uncertain.
B. Citizen Participation in Planning Commission Meetings — Oral
Communications
1. At each regular Planning Commission meeting up to 30 minutes
shall be reserved for Oral Communications subject to Planning
Commission approval to allow for additional time, which may be
placed at end of agenda.
2. The purpose of oral communications is to bring to the attention of
the Planning Commission a matter or matters which do not appear
on the agenda. Remarks shall be addressed to the Planning
M
Commission as a body and not to any member of the Planning
Commission, staff or the public. State law prohibits Planning
Commission action on non - agenda items because the public would
be unaware prior to the meeting of any potential action. If needed,
Oral Communication items will be referred to the Secretary either
for resolution by administrative action or placement on a future
agenda by the Chair or at the request of at least two Planning
Commissioners.
3. Oral Communication speaker's slips will be available at the back of
the Council Chambers to be filled out indicating a person's wish to
address the Planning Commission under the agenda title "Oral
Communications" and the subject on which the person wishes to
speak. The slips will be accepted by the Planning Commission
Clerk in the Council Chambers no earlier than 30 minutes before
the start of the meeting. All oral communications speaker slips
must be received by the Planning Commission Clerk by the start of
oral communications.
4. The Planning Commission Clerk will review the slips. The Planning
Commission Clerk will inform the Chair of the number of slips. If
the number of speakers, at three minutes each, exceeds the 30
minute allotted time for Oral Communications, the Chair, in
consultation with the Planning Commission, will determine the time
allotted per speaker, extension of Oral Communications time, or
continuation of remaining speakers to the end of the meeting.
5. Donations of time from one speaker to another speaker will not be
permitted in Oral Communications.
6. Only the Chair shall respond to a speaker during Oral
Communications. Discussion is not allowed under law. If a
Planning Commissioner has a valid question to clarify the issue, the
question will be directed through the Chair.
C. Public Comment on Agenda Items
1. The public is allowed to comment on items which appear on the
agenda.
2. Speaker slips will be available in the Council Chambers to be
submitted by persons wishing to speak on an agenda item. The
normal time allowed for a person to speak will be three
minutes. Donation of time from one person to the person speaking
on the item will be permitted with up to two time donations for a
maximum of 9 minutes. The donor(s) must be present. The Chair
9
shall have the authority, with Commission consensus, to reduce
equally each speaker's time to accommodate a larger number of
speakers, or to limit the total speakers' time on an agenda item.
3. Speaker slips for agenda items will be accepted by the Planning
Commission Clerk in the Council Chambers no earlier than one -half
hour before the meeting and up until the public testimony on the
item is finished. Included on the speaker slip shall be the option for
an individual to register support or opposition but do not wish to
speak (individual must be present).
4. Remarks shall be addressed to the Planning Commission as a
body and not to any member of the Commission, staff or the
public. No person shall enter into a discussion without the
permission of the Chair. No questions shall be asked of a Planning
Commissioner or staff member except through the Chair. The
Chair may limit interaction between Planning Commissioners and
public speakers to questions of clarification.
5. If there is a group representing a common position, designation of a
spokesperson is encouraged. The Chair may allot a fixed amount
of time for presentations of this nature, which is commonly 10
minutes.
6. Outside presentations shall be limited to 10 minutes maximum
unless additional time has been requested through the Chair.
D. Public Hearings
1. Public Hearings are occasions specifically for the purpose of
obtaining public input.
2. Speaker slips will be available in the back of the Council Chambers
to be submitted by persons wishing to speak at a public hearing.
3. Speaker slips will be accepted by the Planning Commission Clerk
in the Council Chambers no earlier than one -half hour before the
meeting and up until the public testimony on the item is finished.
4. The normal time allowed for a person to speak in a public hearing
will be three minutes. The Chair shall have the authority, with
Planning Commission consensus, to reduce equally each speaker's
time to accommodate a larger number of speakers, or to limit the
total speakers' time in a public hearing.
10
5. Donation of time from one person to another will be permitted with
up to two time donations for a maximum of 9 minutes, when
speaking in a public hearing. The donor(s) must be present.
6. If there is a group representing a common position, designation of a
spokesperson is encouraged. The Chair may allot a fixed amount
of time for presentations of this nature, which is commonly 10
minutes.
7. Applicant presentations may be a maximum of 10 minutes. The
Chair may allow additional time for complex projects. If offered at
the discretion of the Chair, closing statements may be a maximum
of 3 minutes, unless the Chair grants additional time.
8. Applicant and speaker responses to Commissioner questions may
only take the amount of time the Chair deems necessary to answer
the question.
F. Written Communications
1. Per Government Code Section 54957.5, any agenda related
writings received by a majority of the Planning Commission within
72 hours before a regular meeting, must be distributed to all the
Commissioners and a copy placed in the designated binder in the
Planning and Building lobby. However, it is the City's practice to
distribute all written correspondence received by any one
Commissioner to all Planning Commissioners and correspondence
pertaining to an agenda item, is also placed in a binder in the lobby.
2. Written communications may also be presented to the Planning
Commission Clerk at Planning Commission meetings, as part of the
record of the meeting and for distribution to the Commission.
3. Written communications submitted after the agenda packet is
posted, but before the meeting begins, will be provided to the
Commission at the beginning of the meeting.
4. Written correspondence directed to the Commission that is
received prior to an agenda packet being posted shall be held by
the Secretary and included for Planning Commission review as part
of the agenda packet.
11
G. Minutes
1. The Planning Commission Clerk is instructed to prepare action
minutes for each Planning Commission meeting. The Planning
Commission Clerk shall add a brief description /topic for oral
communication speakers, add any staff direction to the minutes that
was a result of oral communication requests, add a one sentence
statement as to why an item was removed from the Consent
Calendar, and note whether the speaker was speaking in favor or
opposition to agendized items.
H. General Meeting Rules
The Planning Commission is pleased to have people attend Commission
meetings to participate in their local government. The following rules are
established in order to insure an orderly meeting where all can exercise their
rights of free speech:
1. No smoking, including electronic vapor inhalation devices.
2. No alcohol.
3. Signs limited to 8 -1/2" X 11" or smaller flexible paper without rigid
support (due to safety concerns).
4. To assure that every speaker is listened to in a respectful manner,
cheering, shouting or disruptive behavior shall not be tolerated.
The Chair may direct appropriate remedial action if necessary.
5. In the interests of saving time, the Commission requests that the
audience refrain from clapping for speakers.
6. No pets are allowed in Council Chambers. Service animals are
permitted.
7. Disruptive or unruly attendees may be removed from the Council
Chambers to the extent consistent with the Brown Act and
applicable law or case law.
Public Communication Guidelines
1. Welcome to our Planning Commission meeting. When addressing the
Commission, please:
• Address the Commission as a body, not individuals
12
• Clarify your goal /purpose at the outset
• Respect the three - minute time limit -stop at the buzzer
• The Commission may ask questions for clarification
• No dialogue with Commissioners during oral communications
• Be courteous, professional and respectful
SECTION 7: REGULAR MEETING SCHEDULE AND TIME LIMITS
1. The Commission's regular meetings are scheduled for every first and third
Thursday, beginning at 6 p.m. in the Encinitas Council Chamber. Special
meetings may be called as needed, pursuant to the Government Code and
Brown Act.
2. The Commission must move to extend the meeting beyond 10 p.m. At midnight,
the meeting will be adjourned to the next meeting; no Planning Commission
meeting may extend past midnight.
3. A public hearing may not begin after 10 p.m. if in the estimation of the Chair, or
by vote of the Commission, it is unlikely to finish before midnight and would likely
be continued due to a lack of time. The agenda order may be changed to allow
subsequent items to be heard, if the Chair estimates that those items could be
finished in time. An item that is continued due to a lack of time will be continued
to a date certain.
SECTION 8: ACTIONS OF THE PLANNING COMMISSION
1. Findings, supported by evidence, must be made for Planning Commission
actions on quasi - judicial and legislative matters. Conditions and mitigation
measures may be imposed to bring a project into full compliance with
requirements or lessen potential impacts.
2. For actions involving a resolution, the Commission's action on that item is not
official until memorialized by resolution.
SECTION 9: ORDER OF BUSINESS FOR REGULAR MEETING
1. The following is the standard order of the agenda. The Chair may alter the
agenda order.
• Call to Order
• Roll Call
• Pledge of Allegiance
• Oral Communications
• Changes to the Agenda
• Consent Calendar
• Approval of Minutes
13
• Items Removed from the Consent Calendar
• Regular Agenda (may include action, information and study session items)
• Future Agenda Items Added by Planning Commissioners
• Planning Commission and Deputy Director Reports
• Adjournment
2. The following is the standard order of a public hearing item. The Chair may alter
the order of testimony and Planning Commission discussion.
• Chair introduces item
• Summary presentation provided by staff
• Questions of clarity asked of staff by Commissioners; no deliberation may
occur
• Applicant presentation
• Questions of clarity asked of the applicant by Commissioners; no deliberation
may occur
• Public testimony received; Commissioners may request of the Chair to ask
questions of clarity of the speaker; no deliberation may occur
• Applicant closing statement, if offered by the Chair; no questions may be
asked
• Planning Commission deliberation; recall of applicant for questions is at the
discretion of the Chair
• Motion
• Discussion on the motion; no recall of the applicant for questions may occur
when a motion is on the floor
3. For an item docketed from the outset to be continued or removed from the
agenda, no public testimony will be taken on that item.
SECTION 10: CONDUCT OF COMMISSIONERS
1. The following guidelines apply to the conduct of Planning Commission members:
• Articulate own perspective with respect
• Focus on making "informed decisions"
• Stay on topic- current agenda item
• Ask questions for clarification - clarify the facts
• Acknowledge legitimate disagreement
• Respect the majority opinion
• Be courteous, professional and respectful
• Engage in respectful civil discourse and recognize that a difference of opinion
and disagreement about conclusions reached is normal and acceptable
ECTION 11: GENERAL FRAMEWORK OF ANNUAL REPORT AND WORK PLAN
General Annual Report Format and Work Plan
1. Summary
a. Overview and highlights
2. Introduction and Background
a. Purpose of the Annual Report and Work Plan
b. Acknowledgement of finite resources and establishing priorities
c. About the Planning Commission
3. Prior Year Report on Accomplishments and Activities
a. Implementation report on prior year Work Plan
b. Docket statistics
4. Forward-looking Work Plan
a. Action item
b. Justification
c. Priority
5. Appendices
a. General Plan Implementation Report
b. Housing Element Implementation Report
15
0
tQ
E
U.
CL
0
E
E
0
C.)
tm
CL
ca
co
a)
Q0
r-i
0 0
3: 0—
cm
CD
0
a) C:
co
a
>,c
cz c mo cz
cz
cz 97- U)
CZ c
cn -a
CZ c
C"a=
-5 co , --a
C:
0 C C: — 0
o,
CD a)
-x:
a) " 0
" 0 M
0 2
= 0 0
:3 0 0
0 CU E =
0-
(3) 0 0
CL 0
-0 Cl) 3:
C-) 0 -0
-0 (1) 3:
0 (-) -0
%: 0-
Q) 0- (Z a)
0 C/)
C: C) co
C: C
-a . CZ
.o .CZ
C: C:
-a . CZ
U) 0
0 C: co
>
>
m
cc -0 o
o :3 E CL CZ
0
.;=
cz
CZ (Ts 0
fn C: D-
CO 0
U) C: DL
U) a) a) E
o cz
co
C:
C:
co C: —co
-0 0 :3 2
C15 a) a)
a)
-0 2
=3
a)
-0.0 CO
:3
>
0 0 0
c
CL
a) CZ Z =
(n
(n
0 CL
cz as cz 0- o
n - 0
a a 0 -0
c a) cz
U)
C:
cn cz
0 CD
CZ
C: C15
z *�� N
C15
0 a) :;--
"a
C:
m cn
C:
C
E 80
o)-o
ca cl)
-0 CY)
Y cD
— -r " "
0
0 0
— -- co
(n - 0
=
C:
0
cc 0 M CL
_0 3: 0-0)
CL 0
0) *t� -0 (D
cu C:
CD a)
0)
(n U C: CD
CD >, -0 CZ -0 r-
C: —
0 E
co
0 CL -0
0- a
C
3: o _0
—
U) CZ cz CL — ca
cz
0-
:3
0
E cT5 VJ
�g
(n
0 -a 0 O— cn
C: CD
CU
cn
C/) (n
0 a)
0- w 0
(n
a)
0 C\l C:
E O O-0 0 r-
0 m
c -a
cD
C (n a)
Q) :3 a)
C: cn >
*4--
a) cn
— m
c 15
:3 cfj co
0- c: 6-'.4
0-0 —.>
Fn o t5
" c
a) a) 0
_0
(D
0-
(n
r- 0 -0 0
0 0 0
— 0)
E
> a)
0 0
E
z 0 C,3
E cz$ 0) a)
a) a)
a) E CL
> :5
w U)
a).2
(n
*Fn u)
o m 0 — 0 CU
U)
C.0
(n a cn U)
Q)
0 En
0 > -- a)
0)
= c w E
0.
0
a)
in U)
>
E E E
o r- >,
0- `5
E
o
(D — (D
" (D ca
O cu
(D
a) " E E o
cm E
E 0
C:
CL
E E
C)- 0 a) 0 (n
m 0 0 ED —0
c (n
cz 0 r- a)
'a
a) a)
0
—U) -C
cz
0 o >
C"L
a ca
(n
cc co U
.05
a)
a)
0 CY) >
3:
cz ui
0- >1
.2
-0 .!� 0
-a
1
0 C15
— r- 0 0
-
0-
a) 0
c c
ca 0
c a)
0
ca rn
0 N
0
m
-j = " Co
05 0
0 a) > cn
0- •Fn a)
U)
(n
U) 0 'r- 3:
a) 0.0
Q)
—
En
0 a cz
0) a (D
" a) -0 (D >,
— _0
U)
" —
U) (n CL
cz cri
(n
z
Q
0
C15 — =3
a)
r- -0
3: m
.0
cl 0 (n
cz >,
E -0 En
0 c
(n C15
m >
a)
C)
0.—
M E
E a) 01
En
m a)
.
w 0 ou
a) ca
a) E 'F- E
— ca
0.
0 0
C) as "t
a)
0 0
a)
0-0 >
U) 0
-0
0
0 0) = -
c 0 00
m — —
C a) CZ
.'n E c =3 0
as 0
a) — 0-
CZ cu
-0
a. 0 CO
0 co
E a) .2 C) M—
E
En U) .—
CO a)
(D U) C\l
co L
(n c
(n (D Fm
0
w
m
c 76
.2
C, " a)
0 O
EZ
ED E
ESE
&Q
ca cz
:3 CIJ
a)
Z (D a)
(D c
a) E E
a)
-Fa
>
0 0
z cz 0 cl)
0
-C 0
0
(0
r- > CL 0
< w o 0-
a) 2 u)
CL m
z
L6 T
C\l
LL
C�
Q0
r-i
c
m � �
�
OE L Q
o - •c5
U) cc
W �U cU) o a) ro
wQc w
o
Do �
�,� a)�0)o :> ci Qco 10
Z _-a c= c o o cn a)
Y c o c 0,2 >, o)-c E a
w coa o
w ,a co
0 -0 o o c � U o 0)0.0 -0 n
a
U Q N p U �' C� '- O L C'3 0
S cUn �EQ ca _.0 a) QU) �'cz
0 cz cam' c p m ca
Ec c cCL = ccm• 4 =cZ °aci
a) a) 0 0) o a) Q CO o M-- ca ca o 0) a)
� -0-a D �U.EU) U�0 nUU) of CL o
L
c
C: -0 co o p
U) 7D (c� 0 c c
Z (D cc ca U
�O a) o�I
- w j >>c c c�= a)
EU `i — p cT cC: -0
(- 0 a) A U 0 U ( - a) C to ..
Q O- ca M O c- U
a a) — U m ns U a)
w a.o Ec' (D =m Q a -CT.ou
N — cn c o m L O cn Q E U
0 =3 3: (D � � � c c :0 Yc a�= a�i
m ca ) .
0 X00 (D�ja)� acz o��, c -C 0 Z -0 � 0. O � a) n O. 0 ca ca c
L c —
Q �'E�(n(n Eo a)C15a) 'vo�i
Z O
c7 E O c ca ° U cn O c �' L W U) e E
W L U 0 a) ':, c O U L Y a) ca E
a) Cu, cm az t u' � a) c c = 0-0
Oo _ m� � �o(o c a) U cn cn oUi
U = ca c 0 c) c 0- cn cn
ca c (D0 0 c � �.� U �� U E E E c'c
n c N n 0 E E c
cUa)0M �'a, m °oca
—
U •Q O � .c O O
QU o � ^cc U) F— o F-000 oCL
_ V a) N 0) c0
.�. U a) c
�. () rc CZ > a .N O
U U)a)o� � E �
� C = N E C �—�
c a) c O ca ' Q
m ca O� 0 >, M •c N F U cn O cn
(rf c Q 0 +_, ca L c c a5 (a
Z d 0) (� c 0 a) '0) '0 'c a) w O
U— ca— c r-� --0
J = E a) (D 'Fn o c� al -0 c
a) a) � U) CL c - co --
m 0 U= 0
a) ca U c >
F— U` o E cn cn w� c `= 0� a) u) '
M O i� i` L cz E C CV L E
L^L 'O c c O O Q c O p O O
i�i c "0 .� ._ c .cn ca O- Uj
L 0 c m
J �0�mca W�E(no �LE'c
Q ac °� 0) co 0) E— E� c > co E c
ca U 0 z cu 0 �_ O
Z CC o aaa) U> c 3 C 0UCL
Z
Q L6 O co r
fl-
rH