2016-09-27 ENCINITAS RANCH GOLF AUTHORITY
REGULAR MEETING MINUTES
Encinitas Ranch Golf Course Clubhouse
1275 Quail Gardens Drive, Encinitas, CA
E IBC IN ITAS Tuesday, September 27, 2016, at 4:30 p.m.
RANC H
CALL TO ORDER/ROLL CALL
Chair Houk called the meeting to order at 4:30 P.M.
Directors Present: Chair Richard Houk, Vice Chair Cindy Jacob, Directors Karen P. Brust (City
Manager — left at 5:10 p.m.), Jennifer Campbell (Director of Parks and
Recreation), Glenn Pruim (Director of Public Works)
Absent: None
Also Present: John McNair, Erik Johnson, JC Resorts; Tim Nash (Finance Director), Kathy
Hollywood (Board Secretary), City of Encinitas; Dick Stern, Encinitas Ranch
HOA
There being a quorum present, the meeting was in order.
ORAL COMMUNICATION
There were no oral communications.
AGENDIZED BUSINESS ITEMS
1. Approval of the minutes of the August 23, 2016 Regular Meeting.
RECOMMENDED ACTION: Approve the minutes.
ACTION:
Pruim moved, Jacob seconded to approve the minutes as presented. Motion
carried. Ayes: Brust, Campbell, Houk, Jacob, Pruim. Nays: None. Absent: None.
Abstain: None.
2. Review of ERGA Financial Summary of Revenues, Expenditures, and Capital Reserves for
August 2016. Contact Person: JC Resorts, Erik Johnson
RECOMMENDED ACTION: Receive the report.
Mr. Johnson and Mr. McNair reviewed the financial summaries and the Capital Reserves
for August 2016 and responded to questions.
ACTION:
Board consensus to receive the report.
3. Proposed changes to the FY 2016/17 Capital Budget. Contact Persons: JC Resorts, Erik
Johnson and Kent Graff
" I
RECOMMENDED ACTION: ERGA Board of Directors approve proposed changes to the
FY 2016/17 Capital Budget. Recommended changes are a direct result Hof unforeseen costs
associated with the replacement of the Irrigation Pump Station Filter las well as updated
needs and costs of other projects.
Mr. Johnson and Mr. McNair presented the staff report and responded to questions
regarding the proposed changes.
ACTION:
Pruim moved, Jacob seconded to approve the proposed changes to the FY 2016/17
Capital Budget. Recommended changes are a direct result of unforeseen costs
associated with the replacement of the Irrigation Pump Station Filter as well as
updated needs and costs of other projects. Motion carried. Ayes: Brust, Campbell, .
Houk, Jacob, Pruim. Nays: None. Absent: None. Abstain: None.
4. Proposed amendment to Surplus Recycled Water Agreement between the San Elijo Joint
Powers Authority, San Dieguito Water District and Encinitas Ranch Golf Authority.
Contact Person: JC Resorts, John McNair
RECOMMENDED ACTION: ERGA Board of Directors-approve an Amendment to the
Surplus Recycled Water Agreement between the San Elijo Joint Powers Authority, San
Dieguito Water District and Encinitas Ranch Golf Authority. The Amendment would extend
the current agreement ensuring a long-term affordable water source for golf course
irrigation.
Mr. McNair presented the staff report and responded to questions regarding the
amendment to the agreement.
ACTION:.
Campbell moved, Pruim seconded to approve an amendment to the Surplus
Recycled Water.Agreement between the San Elijo Joint Powers Authority, San
Dieguito Water District and Encinitas Ranch Golf Authority. The amendment would
extend the current agreement ensuring a long-term affordable water source for golf
course irrigation. Motion carried. Ayes: Brust, Campbell, Houk, Jacob, Pruim.
Nays: None. Absent: None. Abstain: None.
5. Report on incidents and accidents. Contact Person: JC Resorts, Erik Johnson
RECOMMENDED ACTION: Receive the oral report.
Mr. Johnson stated there were no incidents or accidents to report.
REPORTS FROM DIRECTORS AND/OR MANAGER REPORTS
I
Mr. Stern reported on the HOA's efforts to bring reclaimed water to the South(Mesa.
Erik Johnson stated a report would be coming forward to the board regarding a request for a
memorial bench.
Mr. McNair- announced that the Encinitas Rotary Foundation's Annual Wine and Food Festival
would be held at the golf course in June 2017.
-ADJOURNED
Chair Houk adjourned the meeting at 5:18 P.M.
Kathy Holly"-w-oo-d.V60ard Secretary Richard HoLk-,-,(-"haIr
I