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1992-09-18 :i _ v • CITY OF ENCINITAS SENIOR CITIZEN COMMISSION MINUTES Meeting Date: September 18, 1992 1. CALL TO ORDER/ROLL CALL Present: Chairperson Ash, Vice Chairperson. Taaff, Commissioners Weikum, Black and Reaves Also Present: Pamela Alexander, Recreation Superintendent, and Jacqueline Reynolds, Senior Office Specialist Absent: Commissioner Hartley 2 . PLEDGE OF ALLEGIANCE 3. ORAL COMMUNICATIONS None. ® 4. APPROVAL OF MINUTES A. Approval of Minutes of August 21, 1992 . MSC COMMISSIONER REAVES MOVED, AND BLACK SECONDED TO ADOPT THE REVISED MINUTES OF AUGUST 21, 1992 WITH CORRECTIONS. MOTION CARRIED. 5-0. 5. PRESENTATION A. Presentation on Home Safety by Administrative Deputy Steve Marvin, Emergency Services Coordinator, City of Encinitas Fire Protection District Superintendent Alexander welcomed Steve Marvin, Emergency Services Coordinator. Deputy Marvin gave an in depth overview of the precautions which should be taken to prepare for an emergency. He noted water is the number one priority advising it could be 72 hours before definitive care arrives. He added enough water should be stored to ensure each person in the household 2 gallons per day. O Deputy Marvin displayed the contents of a vehicle "survival kit" . He noted water, dehydrated food and good a • walking shoes are an essential part of serving an emergency situation on the road. Deputy Marvin distributed brochures and asked the Commission for any questions. Commissioner Black asked where emergency supplies should be stored in the home. Deputy Marvin noted a centrally located linen closet is an ideal storage area. He explained for water to remain pure it needs to be stored in. a dark area. Chairperson Ash and the Commission thanked Deputy Marvin for an excellent presentation. B. Presentations by City of Vista and City of Encinitas Senior Commissions on their Current Goals and Objectives; Public Information Practices; and Existing Senior Programs/Projects. Chairperson Ash introduced the delegation and thanked them for coming to the Commission meeting to share information. • Martha Hancock, Senior Citizen Commissioner from Vista, explained one of the first projects the Commission worked on was a Senior Resource Guide which is updated every year. Bud Shaw, Senior Citizen Commissioner from Vista, noted an important task of the Commission is to gather and distribute information to the community. He noted Dimension Cable produces a video program "Vista View" which gets information into the community. Commissioner Shaw noted a special 30 minute tape was prepared highlighting Vista seniors. Vice Chairperson Taaff suggested the City consider installing video equipment in the new City Hall so information can be provided to the community. John Burnett, North County Seniors in Action and Vista Senior Citizen Commissioner, noted most cities have cablevision public information presentations. Regina Ash, Chairperson, gave a summary on the Encinitas Senior Commission's Goals and Objectives. Commissioner Weikum noted the Encinitas Senior Commission has recently prepared a Senior Directory of Services and ® Information. Vista Commissioners were impressed with the brochure. 3 . Commissioner Black noted the Senior Commission will have • an information booth at Encinitas Day, September 26th. This year the booth will feature information on the Oakcrest Park Community/Senior Center and the Senior Directory of Services brochure. Doris Krueger, Vista Commissioner representing the Vista Senior Center, asked for information on the proposed Oakcrest Park Community/Senior Center. Superintendent Alexander distributed brochures on the proposed Oakcrest Park Community/Senior Center. She noted these brochures will be available at the Senior Booth on Encinitas Day along with the architects model of the plan. John Burnett asked when the Center will be built. Superintendent Alexander noted locating funding will be the next step. Commissioner Adalee Dasney introduced herself noting she represents seniors in mobile homes in Vista. She explained her task is to assure their concerns are brought before the Commission. • Recreation Supervisor Mary Dreibelbis, Director of Vista's Nutritional Program, noted the Vista Nutrition Program is operated jointly by the City and the Area Agency on Aging. She explained 800 to 900 meals are prepared in their kitchen daily for distribution to Vista and other cities. She mentioned the seniors also help cook/serve for groups renting the facility for special events. Commissioner Weikum noted the Commission's second goal is to gather information on housing and health services. John Burnett noted the Vista Senior Commission has a yearly diner with City Council . He added this has helped develop an excellent working relationship between the two groups. Chairperson Ash asked how long the Vista Senior Commissioners serve. Supervisor Dreibelbis noted the terms are for 2 years and are staggered so there are always experienced Commissioners serving. Martha Hancock, Chairperson Vista Senior Commission, distributed Senior Resources Guides which list senior services in Vista and contact phone numbers. She added the Senior Commission holds a yearly health fair. �y. • John Burnett thanked the Commission and the City of Encinitas for its support of the "Taxi Voucher Program" . Bud Shaw asked what is the Commission's most difficult task in assisting seniors. Vice Chairperson Taaff noted publicity, getting information to the community and funding are primary concerns at this time. Vista Commissioners expressed these are primary issues for them too. Chairperson Ash and the Commission thanked the Vista Commission and staff for an excellent exchange of ideas. 6. UNFINISHED BUSINESS A. Update and Discussion on Senior Commission Booth Participation for "Encinitas Day" Celebration Superintendent Alexander distributed flyers for the 5K Run/1 Mile Walk which will take place on September 26th as part of the Encinitas Day celebration. She encouraged Commissioners their friends and families to participate, noting volunteers are needed to assist with this event. Superintendent Alexander noted at the August 19th Commission meeting it was decided the Commission would participate in Encinitas Day by having a Senior Information Booth. The booth will be located across from the City Information Booth and staff will be available to assist, however, individuals are needed to operate the booth and distribute information. Commissioner Weikum volunteered to help at the booth and make a computer banner for the Senior Information Booth. Commissioner Black noted it would be advantageous to have the Oakcrest Park Community/Senior Center model on display at the Senior Booth. Superintendent Alexander and Commissioner Black will meet next week to work out the details of the Senior Booth. 7. NEW BUSINESS A. Review of Changing the Senior Commission's Meeting Day SuperintendenttAlexander noted in the near future City O staff will be required to work . a 44/36 hour bi-weekly schedule which will create staff absences on Fridays or Mondays. Staff analysis shows Thursday is the best day • for meetings due to City staff and Council Chamber room availability. Discussion followed. It was decided the second Thursday of the month from 1 p.m. until 3 p.m. or the third Thursday from 2 p.m. until 4 p.m. would be desirable times to meet. Superintendent Alexander will check on room availability for these days and times and the Commission will vote on the change in the Commission meeting day at October's meeting. 8. ANNOUNCEMENTS 1. Commissioners Commissioner Black noted she recently read about a volunteer program called "People Helping People" . The program consists of banking volunteer hours and exchanging these hours when help is needed. Commissioner Black will get more information on this program. • Commissioner Weikum asked if more applications have been submitted for the Senior Commissioner vacancy. Superintendent Alexander noted she spoke to the City Clerk and 3 notices of the vacancy have been published, however, no additional applications have been received. The application deadline is September 29th. She added City Council will review the vacancy in October. 2 . Staff Superintendent Alexander complimented the Information and Publicity Subcommittee on an excellent job in creating the Senior Services Directory. The Directory will go to the printer Monday and will be available as a handout at the Encinitas Day Senior Booth. 9. ADJOURNMENT The meeting adjourned at 3 : 10 p.m.