1992-01-17 3 ,f
CITY OF ENCINITAS
O SENIOR CITIZEN COMMISSION
MINUTES
Meeting Date: January 17 , 1992
1. CALL TO ORDER/ROLL CALL
Chairperson Ash called the meeting to order at 1: 00 p.m.
Present: Chairperson Ash, Vice Chairperson Taaff,
Commissioners Hartley, Reaves and Anderson
Also
Present: Pamela Alexander, Recreation Superintendent, and
Jacqueline Reynolds, Senior Office Specialist
2 . PLEDGE OF ALLEGIANCE
3. ORAL COMMUNICATIONS
Connie McIntire, 1616 Clearwater Place, Encinitas, is the
North Coast representative for Meals-On-Wheels. Ms. McIntire
told the Commission the Meals-On-Wheels Agency will be
conducting a survey regarding senior citizen's needs for
meals. The Advisory Committee would like to extend an
invitation to all Senior Citizen Commissioners to join the
Meals-On-Wheels Advisory Committee as a North County
representative.
Commissioner Hartley asked if funds were being cut from the
Meals-On-Wheels budget.
Ms. McIntire stated the office staff has been cut but funding
is still stable.
Chairperson Ash asked how many people serve on the Advisory
Board.
Ms. McIntire noted there are 10 to 12 members at present and
their goal is to have a Board representative from each City.
4. CLOSING AND ADOPTION OF CONSENT CALENDAR
A. Approval of Minutes for November 15, 1991.
VICE CHAIRPERSON TAAFF MOVED, COMMISSIONER HARTLEY SECONDED TO
CLOSE AND ADOPT THE CONSENT CALENDAR. MOTION CARRIED. 5-
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5. PRESENTATION
A. Certificates of Appreciation to Outgoing Senior Citizen
Commissioners.
Superintendent Alexander explained that on January 15th
the City Council postponed certain Commissioner
appointments. Therefore," Commissioner's terms are
extended until appointments are made. As a result of
this decision, Agenda Item 5A will be withdrawn from the
agenda and placed on the February agenda.
B. Presentation by Gary Hilton, YMCA Director of Membership,
Marketing, Senior Programs and Fitness.
Superintendent Alexander introduced Gary Hilton, YMCA
Director of Membership, Marketing, Senior Programs and
Fitness.
Director Hilton gave an indepth presentation on the
background of senior programs, and noted senior
participation at the YMCA is highly encouraged. He
announced senior programs, including "Silver Streaks" and
distributed brochures listing classes and activities. He
then asked the Commission for any questions.
Commissioner Hartley asked how many people attend the
"Silver Streaks" monthly pot lucks at the YMCA.
Director Hilton noted 20 to 25 seniors attend the pot
lucks each month. Bridge and Bingo are under
consideration for future group activities. Director
Hilton added the overall membership in the "Silver
Streaks" has grown to 75 seniors.
Vice Chairperson Taaff asked for more information on
senior swim times.
Director Hilton stated the aquatic programs tailored to
seniors are very popular and senior lap swim meets 1 p.m.
to 2 p.m. , Monday through Friday.
Chairperson Ash and the Commission thanked Director
Hilton for his comprehensive presentation.
6. UNFINISHED BUSINESS
A. Presentation and Discussion on the Senior Needs
Assessment Draft Report.
Recreation Superintendent Alexander gave an overview on
the status of the Senior Needs Assessment Draft Report.
She stated the Report provides a demographic overview of
O Encinitas; discusses the results of the telephone survey;
describes information on agencies/organizations providing
services to seniors; reviews three (3) senior centers and
lists facility design and program concepts for a senior
center in Encinitas. She then turned the meeting over to
Bill Anderson, E.R.A.
Mr. Anderson reviewed the Draft Report using overhead
transparencies to elaborate on the demographics. He
explained since Encinitas was incorporated it has grown
at .a rate of 3 . 3% per year, however, with build-out this
rate will decline to 1. 6% per year with a 1995 population
projection for the City of approximately 60, 000
residents.
Mr. Anderson noted the report recommends the building of
a new multi-purpose senior center at Oakcrest Park. This
building could serve as a nutrition site, as well as,
offer space for group and individual activities.
Mr. Anderson explained the Report also recommended the
City broaden their options for funding to include public
financing and grant options.
Mr. Anderson noted the construction cost for the center
would be approximately $2 ,400, 000, and the operating cost
® could eventually be approximately $480, 000 per year. He
then asked the Commission for any questions.
Commissioner Anderson noted a year ago she heard a rumor
the Oakcrest facility building cost would be
approximately $400, 000. She asked how many square feet
composed the Carlsbad and Oceanside senior centers and
what were their yearly operating costs.
Mr. Anderson noted the Oceanside Senior Center is 13 , 000
square feet with a 'yearly operating budget of $260, 000
and he would have to research data on the Carlsbad Senior
Center.
Discussion followed.
Chairperson Ash noted transportation is a problem for
senior citizens in Encinitas and it is important a senior
center is centrally located.
Chairperson Ash remarked she is very happy with the
survey.
Commissioner Reaves commented he is pleased that 42% of
the seniors surveyed were in favor of building a senior
center.
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Vice Chairperson Taaff asked how many residents were
called to establish the statistic of 42% of Encinitas
Oseniors favoring a senior center.
Superintendent Alexander noted 400 Encinitas seniors were
called for the phone survey.
Commissioner Hartley asked if any Commissioners believed
anything should be added or deleted in this draft report
prior to finalization. No further comments by the
Commissioners were made.
Superintendent Alexander repeated the main issues E.R.A.
would review for inclusion into the report. These issues
were:
-how household income averages were calculated;
-expansion of population comparisons;
-verbatim responses to open ended questions;
-expanding justification for building a senior
center ie. joint use with a community center.
Superintendent Alexander asked Mr. Anderson what he saw
as the City's and Commission's goals now the report was
completed.
Mr. Anderson recommended the Commission should consider
the following goals: generate publicity for existing
services; become involved in the planning process for the
center; and become involved in the funding process..
Commissioner Hartley thanked Mr. Anderson for an
excellent report and a fine job conducting the phone
survey. All the Commissioners concurred.
Chairperson Ash called for a recess at 3 : 00.
The meeting resumed at 3 : 10.
7 . NEW BUSINESS
A. Report on the Brown Act Policy Regarding Agendas and the
Commissioner's Discussion of Agenda Items
Superintendent Alexander noted that in November 1991 a
training session was held for citizens serving on City
Boards and Commissions. At this meeting the City
Attorney, Mr. Roger Krauel, discussed the Brown Act and
the importance of Commissioners discussing only those
items listed on the agenda. He also discussed agendas
should be revised to state "Commissioner's Report or
Announcements" vs "Commissioner's Corner" . He explained
these announcements should consist of one person at a
time making a statement on information only.
Superintendent Alexander noted Agenda Item
"Commissioner's Corner" has been revised to read
"Announcements" . This concept will pertain better to the
Brown Act.
Commissioner Hartley inquired if a question is asked
during the "Announcements" section would it be considered
discussion.
Superintendent Alexander noted if the person is asking
for factual information it is not a discussion, however,
if the question requires further action or opinion it
becomes a discussion. New items for discussion can be
placed on the next month's agenda.
8. ANNOUNCEMENTS
A. Commissioners
Commissioner Anderson asked if she should attend the
February Commission meeting.
Superintendent Alexander noted she would explain this
further during the "Staff" section of "Announcements" .
OChairperson Ash asked the Commissioners to encourage
Encinitas residents to apply for the vacant positions on
the Senior Commission. She then asked Superintendent
Alexander when the election for Commission officers
should take place.
Superintendent Alexander noted this item will be placed
on the February Agenda.
Vice Chairperson Taaff noted there are five (5) vacancies
now and it is conceivable all vacancies could be filled
with five (5) new people.
B. Staff
Superintendent Alexander noted the senior transportation
information, from Commissioner Hartley's article in the
Encinitas Magazine, was included in the City Encinitas
Newsletter. She said this Newsletter is a good source of
publicity. Commissioner Hartley noted it would be nice
to have a regular Senior Section in the Encinitas
Newsletter.
Superintendent Alexander noted according to the City
Clerk the terms of the existing Commission members will
A continue until the vacancies are filled by City Council.
She added City Council has requested at least two (2)
applications per vacancy be submitted for consideration.
Superintendent Alexander added she will set up a meeting
with the Senior Needs Assessment Subcommittee to review
the final report and discuss future goals as a result of
the report.
9 . ADJOURNMENT
COMMISSIONER HARTLEY MOVED, ANDERSON SECONDED TO ADJOURN THE
MEETING AT 3 :30 P.M. MOTION CARRIED. 5-0.
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