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1991-04-19 CITY OF ENCINITAS SENIOR CITIZEN COMMISSION MINUTES Meeting Date: April 19, 1991 1. CALL TO ORDER/ROLL CALL Chairperson Wessel called the meeting to order at 1: 00 p.m. Present: Chairperson Wessel, Vice Chairperson Ash, Com?�issioners Hartley, Taaff, Motley, Reaves, and Anderson Absent: None Also Present: James Ellis, Recreation Superintendent and Jackie Dakovich, Administrative Secretary 2 . PLEDGE OF ALLEGIANCE 3. ORAL COMMUNICATIONS None. 4. CLOSING AND ADOPTION OF CONSENT CALENDAR A. Approval of Minutes for March 15, 1991 COMMISSIONER TAAFF MOVED, REAVES SECONDED TO . CLOSE AND ADOPT THE CONSENT CALENDAR. MOTION CARRIED. 6-0-1. COMMISSIONER ANDERSON ARRIVED AFTER VOTE. 5. PRESENTATION A. Presentation by Donna Pitts, Director of OASIS (Older Adult Service and Information System) , regarding services provided by -OASIS. Recreation Superintendent Jim Ellis introduced Donna Pitts, Director of OASIS, located at North County .Faire, Escondido, California. Director Pitts gave an indepth presentation on the background of the program, and noted there are now 25 service centers across the country: Locally, Oasis programs are at Horton Plaza and North County Faire. She reviewed the services OASIS provides, distributed r. � M 1 • brochures listing monthly classes and activities,_ and then asked the Commission for any questions. Chairperson Wessel opened the meeting to Commission discussion, and asked if OASIS provided any programs for the frail/elderly. She also asked that any additional information on the. program be forwarded to ' the Commission. Director Pitts noted a variety of classes are offered _ _throughout the semester and there are programs for the well/elderly, as well as the frail/elderly. The facilities are .accessible to the handicapped. There is a registration fee for classes, which is also your enrollment fee. There is no extra fee for joining OASIS. Vice Chairperson Ash- asked if local classes .(Encinitas) might be a possibility in the future. She further noted that this particular program is geared to the very active senior. Director Pitts advised she has had many requests for classes in the coastal area, but a facility site poses a problem. Another challenge was volunteer off-site staffing. She also discussed the program's budget and • the confines she must work within. Commissioner Hartley requested information on fees for the various classes, types of instructors (i.e. volunteer or paid) , and how sites are located and selected. Commissioner Motley asked for information on the history of this organization. Director Pitts advised the Commission that Marilyn. Mann, Executive Director of Oasis and Marjorie May began the .program in St. Louis, Missouri. The first class was held in a residential retirement home, and was not successful. After trying several other locations, Chey approaC Led tho May Company in St. Louis, requested and received the use of their large auditorium. Marilyn Mann applied for funding through the Older Americans Act and received a grant for the first year.. Eight years later, there are 120, 000 members across the nation, in 25 different locations. The decision to open an OASIS site in an area is determined by many people. Primarily, the May Department Store Company determines if they have an adequate site available to donate. After al decision is made on the site, they go into the area and look for local sponsors. Commissioner Anderson ascertained how Escondido was selected as a site for OASIS. i 7 -C�:, • Director Pitts suggested the Escondido area was selected due to need of such a program in .North County and site availability. Commissioner Anderson asked for specifics on how to locate off-site classes, through OASIS, in this area. Director Pitts advised the Commission to contact her. . Let her know you have several volunteers to assist with registration, several excellent teachers in .the area to provide programming and. an available site. Chairperson Wessel and the Commission thanked Director . Pitts for her comprehensive presentation. 6. UNFINISHED BUSINESS A. Report. on the Status of the Senior Needs Assessment Recreation Superintendent Ellis gave an overview on the status of the ISenior Needs Assessment, advising that three proposals have been received and are currently being reviewed by the Senior Needs Assessment Sub- .Committee (Ash, Hartley, and Wessel) . He then turned the .meeting over to the Sub-committee , for a status. report. • Chairperson Wessel advised that the Sub-committee met on Tuesday, April 16, 4 : 00 p.m. , with Superintendent Ellis. A program was set for the selection of a Needs Assessment consultant: Each. member received a copy of the three proposals, for review- and comments. The next meeting will be April 25, 10: 00 a.m. , for discussion of proposals and setting interview times and dates.. Upon selection of a consultant, that choice will be brought to the Commission meeting on May 17, for comments and approval. The Commission's recommendation to accept the selection and award a contract to the consultant, will 'be included in the agenda for the City Council meeting on June 5. Upon awarding the contract, ti-Le consultant ::i11 meet with the Sub-committee and Superintendent Ellis, on target date of August l or September 1. She further reminded Commission that all dates are TARGET dates. 7 . NEW BUSINESS A. Report on Senior Services Day Superintendent Ellis gave a brief overview- on Senior Services Day, and then turned the meeting over to the Senior Services Day Sub-committee (Commissioner Ash, Anderson, and Taaff) for an up-date. • Vice Chairperson Ash noted the Sub-committee met April 15, at 8: 30 a.m. with Superintendent Ellis and discussed LIA • the theme, location, time, and Sub-committees that will participate (Alive and Well, Services, Opportunity for Participation, Housing, Transportation, Needs Assessment) . She also noted that the Senior Center presents a Senior Fair every September and will contact Sue Sorenson, Director, regarding any possible conflict. Senior, Services , Day is tentatively being planned for Septembers^,l or 18, with a. tentative time of:_9=1:00"p,.M. Commissioner Anderson discussed the layout of the fair with .display tables/booths,' possible educational mini- sessions, etc. Commissioner Taaff contacted the Methodist Church and noted that both dates (September 11 and 18) . are available. He noted the church has a sound system, ample parking, and a small room for mini-sessions. The cost of this facility, without kitchen, would be $75 (with kitchen $200) ,. a $5Q cleanup- fee, a $250 deposit ($50 to be deducted at the end) and a certificate of liability. Vice Chairperson Ash advised a Senior Services Day Planning Workshop will be held in the near future to finalize plans and make Sub-committee assignments. • Commissioner Reaves discussed the possibility of not only coordinating with,, but using the San Dieguito Senior Center 'for the event. He also suggested that if events were held on the same day at two different locations, a t shuttle bus service be available between the two sites, so senior citizens could attend the Senior Services Day function, as well as familiarize themselves with the San Dieguito Senior Center. Vice Chairperson Ash noted that any coordination of events with the San Dieguito Senior Center and the use of the shuttle bus would be discussed with Sue Sorenson in the coming week. COMMISSIONER HARTLEY MOVED, REAVES SECONDED TO REQUEST THE ENCINITAS SENIOR SERVICES DAY. SUB-COMMITTEE TO CONTACT THE METHODIST CHURCH AND RESERVE SEPTEMBER 11 OR SEPTEMBER 18, 1991. MOTION CARRIED. 7-0. 8. COMMISSIONERIS CORNER Chairperson Wessel distributed a City map and information sheet to Commissioners Anderson and Reaves. Superintendent Ellis reviewed a memorandum from the Community Services Director, regarding policy for citizen participation in City Council meeting. Chairperson Wessel announced that Commissioner Reaves has agreed to become the Senior Citizen Commission's Public Relations representative, and encouraged all Commissioners to contact 'him regarding their publicity needs. Chairperson Wessel represented Encinitas at the Area Agency on Aging Advisory Board meeting in April, and presented the City of Encinitas' history of the Senior Citizen Commission. She emphasized the need for a senior center in Encinitas. At this meeting, Mr. Leonard Zanville mentioned the possibility of another. Senior Center Bond Act coming from the Older American Act. Encinitas will be No. 2 on the list for available funding. Chairperson Wessel advised she has also been in contact with Assemblywoman Deedee Alpert, 75th District, concerning funding for the Senior Center and will be meeting with a representative of Assemblywoman Alpert's office this week for further discussion and consideration -on funding. Superintendent Ellis reminded the Commission that at this time all funding inquiries are being done on an informal basis. - Chairperson Wessel distributed copies of the latest - information on reverse mortgages, a program to help senior • citizens having financial problems. Chairperson Wessel announced Earth Day will be held tomorrow, April - 20, 1991, at Moonlight Beach and Oakcrest Park, from 8 : 00-3 : 00 p.m. and Sunday, 10: 00-4 : 00 p.m. She also thanked staff for printing agendas on colored paper. And one last announcement, on June 6, the 16th anniversary of NOCOSIA, Lenore Averell and Regina Ash will be awarded the Dr. Lutz Award. The dinner will be held at the Shadowridge Country Club in Vista, cost $25 per person. Commissioner Reaves commended staff for the Senior Citizen Commission minutes this month, giving them a grade of "A+" . He also advised the Commission that when he is out of town, he will advise Chairperson Wessel or Superintendent Ellis his return date, and also suggested that other Commissioners could do the same. Commissioner Motley inquired how the public was being informed regarding the Gatekeeper Program. She also questioned the current function of the standing committees. Chairperson Wessel encouraged Commissioner Anderson to follow up on the Gatekeeper Program and advise the Commission at next meeting. She further advised Commissioner Motley that Vice Chairperson Ash would be activating the standing committees as • soon as final decisions are made regarding the Senior Services Day. e` Chairperson Wessel noted that Sub-committees are encouraged to meet when necessary, always including a member of City staff, and bringing a report back to the Commission. Vice Chairperson Ash announced the Oceanside Alzheimer Center, 119 S. Ditmar St. , is having an open house Thursday, , May 9, 1991 from 1-4 : 00 p.m. She distributed information on Service Center for the Blind, San Diego Health Care and the Benefit Club, a service to assist in filing insurance claims. 9. ADJOURNMENT COMMISSIONER HARTLEY MOVED, ANDERSON SECONDED TO ADJOURN THE MEETING AT 3:00 P.M. MOTION CARRIED. 7-0. Ll