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1990-03-16 CITY OF ENCINITAS SENIOR CITIZEN COMMISSION MINUTES Meeting Date: March 16, 1990; 1:00 P.M. 1. CALL TO ORDER/ROLL CALL Chairperson Wessel called the meeting to order at 1: 00 p.m. Present: Chairperson Wessel, Vice Chairperson Ash, Commissioners Quinn, Hartley, Rudolph, and Taaff. Commissioner Motley arrived at 1: 20 p.m. Also Present: James Ellis, Recreation Superintendent, and Jacqueline Reynolds, Office Specialist. 2 . PLEDGE OF ALLEGIANCE 3. ORAL COMMUNICATIONS Oral comments (maximum of three minutes) will be heard from people who submit a speaker's white slip to the Recreation Superintendent. No action may legally be taken on such non- agenda items. 4. CLOSING AND ADOPTION OF CONSENT CALENDARS A. Approval of Minutes of February 23 , 1990-. COMMISSIONER HARTLEY REQUESTED 5B BE CHANGED TO "ALIVE AND WELL". CHAIRPERSON WESSEL REQUESTED 6B BE CHANGED TO STATE "THE SENIOR CENTER AGREEMENT WAS WRITTEN FOR A PERIOD OF 25 YEARS". COMMISSIONER ASH MOVED, QUINN SECONDED, TO APPROVE THE CORRECTED MINUTES OF FEBRUARY 23, 1990 . MOTION CARRIED 6-0. Commissioner Motley arrived at 1:20 p.m. 5. UNFINISHED BUSINESS 5A. SUBCOMMITTEE REPORT ON THE TAXI VOUCHER "DIAL-A-RIDE" PROGRAM . Chairperson Wessel asked Superintendent Ellis for the staff report on the Taxi Voucher "Dial-A-Ride" Program. Superintendent Ellis told the Commission the Subcommittee met and identified two issues: Funding needed for April, May and June 1990 Funding needed for FY 90-91 Superintendent Ellis explained the Subcommittee had determined that 60 taxi voucher books are needed for each month which equal 180 books _for April, May and June 1990 and 720 books for the fiscal year 90-91. Superintendent Ellis asked the Commission to note a correction on March' s staff report page 5A-2, which stated "covers the $2880 for printing of the books" , should be changed to "covers the $2258 for printing of the books" . Chairperson Wessel informed the Commission that Commissioner Quinn has received a donation of $800 from J & C Management to be used toward the cost of printing the Dial-A-Ride books. Chairperson Wessel asked Superintendent Ellis to comment on the printing cost of the coupon books. Superintendent Ellis explained the coupon books are used as money and not all printers are capable of printing these books. He said as more books are printed the price per book is reduced. Commissioner Quinn told the Commission it has been suggested an advertising stamp be made and each book be stamped inside the front and back cover. This stamp would offer the opportunity to advertize the name of the business donating money to defray the cost of printing the coupon books. The Commission discussed how the Dial-A-Ride Program would be funded. COMMISSIONER QUINN MOVED, AND ASH SECONDED, THAT THE COMMISSION RECOMMEND TO CITY COUNCIL THAT FUNDING OF $3,000 BE PROVIDED FOR 200 BOORS FOR APRIL, MAY AND JUNE AND THE COMMISSION WILL GET DONATIONS TO COVER THE PRINTING OF THESE COUPON BOORS, AND THAT FUNDING OF $10,800 BE PROVIDED FOR 720 COUPON BOORS FOR FY 90-91 AND THE COMMISSION WILL GET DONATIONS TO COVER THE PRINTING OF THESE BOORS. MOTION CARRIED. 7-0. 6. NEW BUSINESS 6A. DISCUSSION ON THE MARCH 16 19.90 NORTH COUNTY SENIORS IN ACTION MEETING Chairperson Wessel asked Commissioner Ash for the report on the March 16, 1990 North County Seniors in Action Meeting. Commissioner Ash told the Commission the topic for the March 16, 1990 NOCOSIA meeting was Adult Protective Services. On May 18 , 1990 there will be a forum to further discuss adult protective care under San Diego County and Adult Protective Care Services Inc. This forum will be held at Tri-City Hospital or National University. commissioner Ash suggested the Commission plan to attend. Chairperson Wessel thanked Commissioner Ash for her report. Superintendent Ellis reminded the Commissioners when they attend meetings to consider the Brown Act and be aware that not more than two Commissioners should sit together at a function. 6B. DISCUSSION ON THE SAN DIEGUITO SENIOR CENTER VAN TRANSPORTATION PROGRAM Chairperson Wessel called for the staff report on the Senior Center Van. Superintendent Ellis told the Commission on October 25, 1989 that the City Council concurred with the Senior Citizen Commission recommendation to appropriate $3 , 066 to the San Dieguito Senior Center for the operation of the van. The Van was donated by Red Richie Ford Dealership. To keep the operating cost at a minimum an adequate number of volunteer drivers must be maintained. Volunteers are organized through the senior center to drive the van. Seniors are not charged a fee but there is a donation box inside the van. The suggested donation is 50 cents. , Due to the donations received $877 . 20 of the appropriated funds are available for gas. Chairperson Wessel thanked staff for an excellent report. She also thanked Commissioner Quinn for scheduling drivers for the van. The Commissioners discussed the Van Transportation Program and the possibility of applying for funding for this program through the City Enhancement Fund. It was requested that Superintendent Ellis arrange for a City representative to speak to the Commission and discuss the City Enhancement Fund. COMMISSIONER RUDOLPH MOVED THAT THE COMMISSION APPROACH THE CITY FOR FUNDS FOR THE VAN WITH A PRESENTATION TO CITY COUNCIL. MOTION DIED FOR LACK OF A SECOND. COMMISSIONER HARTLEY MOVED, ASH SECONDED, THAT THE TRANSPORTATION SUBCOMMITTEE MEET AND OBTAIN DETAILS AND SPECIFIC COSTS FOR CONTINUING THE VAN PROGRAM FOR ANOTHER YEAR. THIS INFORMATION TO BE PRESENTED TO CITY COUNCIL AT THE EARLIEST POSSIBLE DATE. MOTION CARRIED. 7-0 . 6C. DISCUSSION OF SENIOR CITIZEN COMMISSION'S ROLE AS IT RELATES TO ITEMS PRESENTED TO CITY COUNCIL Mayor Slater entered the Council Chambers and was greeted by the Commission. Chairperson Wessel called for the staff report on the Commission' s Role as it Relates to Items Presented to City Council. Following the staff report Mayor Slater thanked the Commissioners for serving the City and the senior community of Encinitas. Mayor Slater explained that the City hires a core of career employees which are a basis for City government. In addition, consultants are hired at an hourly fee and serve the City on an "as needed" basis. She stated that it takes time to study and accomplish City goals. It is necessary to be very conservative to protect the City against law suits. Mayor Slater encouraged the Commission to continue networking explaining that it is a valuable tool for getting things done in the community. She congratulated the Commission on obtaining the van and establishing the Dial-A-Ride program for seniors. Chairperson Wessel asked Mayor Slater to advise the Commission on how to approach City Council for funding of programs. Mayor Slater told the Commission it is better to present the City Council with a yearly allocation request for funding programs rather than requesting funding for one program at a time. Chairperson Wessel thanked Mayor Slater for addressing the Commission. 7 . COMMISSIONER' S CORNER Chairperson Wessel announced the Commissioner' s Corner and asked if Commissioner Hartley had any comments he would like to make. Commissioner Hartley asked how many senior citizen center surveys were completed. It was decided the deadline for submittal of surveys be extended to March 30th and that Fallbrook Senior Citizen Center would be added to the survey list. Chairperson Wessel volunteered to be responsible for the Fallbrook Center. Vice Chairperson Ash told the Commission that under the Fallbrook Nutrition contract, Fallbrook also accepted the Tribal Indian contract for meals on wheels. At this time the program is running at a deficit of $22 , 000 dollars. As the new Chairperson for the Transportation Subcommittee, Commissioner Taaff requested more information. Commissioner Motley asked what age constitutes a senior citizen? Commissioner Rudolph commented that when a person reaches 55 they are generally considered a senior citizen. For the Dial- A-Ride program the age was set at 62 . Commissioner Quinn asked if staff had received the survey from the San Marcos Senior Citizen Center. It has not been received. Chairperson Wessel showed the Commission the proposed new name tags. She also requested that all subcommittee reports be completed on time. 8. ADJOURNMENT Meeting was adjourned at 3 : 55 p.m. The next regular meeting will. be Friday, April 20, 1990; at 1: 00 p.m.