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1990-01-19 CITY OF ENCINITAS SENIOR CITIZEN COMMISSION MINUTES Meeting Date: January 19, 1990; 1:00 p.m. 1. CALL TO ORDER/ROLL CALL Chairperson William Quinn called the meeting to order at 1: 00 p.m. Present: Chairperson Quinn, Vice Chairperson Wessel, Commissioners Hartley, Searle, Rudolph, Ash and Motley. Absent: None Also Present: James Ellis, Recreation Superintendent and Jacqueline Reynolds, Office Specialist. 2 . PLEDGE OF ALLEGIANCE 3. ORAL COMMUNICATIONS Freda Magid, 211 Saxony Road, Encinitas, asked the Commission to consider selling Dial-A-Ride Ticket books at more locations in Encinitas. She also said the cab drivers are not charging the proper rates. Commissioner Wessel, Transportation Subcommittee Chairperson, will telephone Ms. Magid. She stated no action can be legally taken by the Commission on non-agenda items. Lillian St. John, 814 Arden Drive, Encinitas, asked the Commission to look into the problem of no sidewalks or curbs in the Encinitas Highlands area. She feels this is a danger for pedestrians and drivers. She said the bushes and foliage add to the lack of visibility for drivers. Commissioner Rudolph will telephone Ms. St. John. 4. CLOSING AND ADOPTION OF CONSENT CALENDARS A. Approval of Minutes of November 17 , 1989 . COMMISSIONER HARTLEY REQUESTED THAT THE MINUTES BE CHANGED FROM "POSITIVE EVOLVEMENT" TO READ 11POSITIVE INVOLVEMENT" ON PAGE 2, ITEM S. COMMISSIONER ASH MOVED, WESSEL SECONDED TO APPROVE THE CORRECTED MINUTES OF NOVEMBER 17 , 1989. MOTION CARRIED. 7-0. 1A 5. UNFINISHED BUSINESS 5A. A REPORT ON THE STATUS OF THE SENIOR CITIZEN COMMISSION' S SERVICES SUBCOMMITTEE Commissioner Hartley distributed a copy of the status report to the Commissioners. He said there is some overlap in the subcommittees information gathering. Commissioner Rudolph reported she had researched the Directions Handbook and found many of the services are in San Diego not North County. She told the Commission Tri-City Hospital has published their first book concerning Senior Services in North County. Commissioner Rudolph stated, the objective of the -Services Subcommittee is to compile a book of all services available in North County for Seniors and establish one phone number as a referral phone number for all the services listed. Commissioner Hartley told the Commission he received notice of a new publication called Prime Time Association. This is a non profit organization serving citizens in San Diego 50 years of age and older and those who care for this age group. This organization plans to act as a complete referral service for all of San Diego County. Commissioner Rudolph told the Commission the Post Office has not proceeded with the Alert Program. She is confident this program will go forward and she will provide a report on the progress of this program. 5B. A REPORT ON THE STATUS OF THE SENIOR CITIZEN COMMISSION'S TRANSPORTATION SUBCOMMITTEE Commissioner Wessel provided the Commission with an update on the Transportation Subcommittee which gave statistics on the number of Dial-A-Ride books sold. She explained to the Commission the books are sold at the San Dieguito Senior Center on Monday and Friday from 7 : 00 a.m. until 2: 00 p.m. Commissioner Wessel told the Commission there have been requests for transportation for handicapped persons who are seniors as well as handicapped under the age of 60. She said there have also been numerous calls stating Dial-A-Ride is too costly. This will be studied. Commissioner Wessel explained Dial-A-Ride has been set up to be used only within Encinitas City boundaries. This is addressed in the contract between the City and the cab company. Commissioner Wessel asked Superintendent Ellis to explain what is covered in this contract. Superintendent Ellis told the Commission a contract was signed by the cab company in which the cab company agreed to register the milage, the initial start up per mile and the cost thereafter. The program is to be used only within the City limits. The coupons cannot be given as gratuity to the cab driver/company. He emphasized this is a pilot program and we need to educate and remind people as to how this program works. Superintendent Ellis explained the cab company submits a bill to the City which lists where the person was picked up, the trip destination and charge for the trip. This information is being compiled into a report for the Commission. Commissioner Quinn congratulated Commissioner Wessel on a comprehensive report. He went on to explain the Senior Center -van is available Monday through Friday from 9 : 00 a.m. to 4 : 00 p.m. to take seniors to the Senior Center so they can purchase Dial-A-Ride Ticket Books. Commissioner Quinn told the Commission he feels there is a need for the cabs to be monitored for compliance with the contract. 5C. A REPORT ON THE STATUS OF THE SENIOR CITIZEN COMMISSION'S OPPORTUNITIES FOR PARTICIPATION SUBCOMMITTEE Commissioner Ash gave the Commission a report on the status of North County Senior Coalition. The purpose of this organization is to promote advocacy, education and networking for the betterment of life for the older citizens in North County. This coalition is composed of public, private and non-profit providers. Commissioner Ash has been appointed to represent the Senior Citizen Commission at these meetings. Commissioner Ash requested that the Senior Citizen Commission vote to become a member of the North County Senior Coalition. She explained this is presently sponsored by North County Seniors In Action and there is not a membership fee. COMMISSIONER RUDOLPH MOVED, HARTLEY SECONDED THAT THE SENIOR CITIZEN COMMISSION BECOME A MEMBER OF THE NORTH COUNTY SENIOR COALITION. MOTION CARRIED. 7-0. Commissioner Wessel reminded the Commission Dan Laver, Director of Area Agency on Aging, has promised to provide a report of all services known to be available in the City of Encinitas. This report will include the location and income .level of seniors, what their needs are, and available housing for seniors. 5D. A REPORT ON THE STATUS OF THE SENIOR CITIZEN COMMISSION'S HOUSING SUBCOMMITTEE Commissioner Motley told the Commission she has three fourths of the information on this report and the report will be ready for the February meeting. Commissioner Ash reported on the San Diego Shared Housing Consortium. The Consortium was established in 1984 and is concerned with the high cost of housing for seniors and handicapped individuals. This is a service program involved with matching individuals to share housing. Those who participate experience a monthly savings of $150. SE. A REPORT ON THE STATUS OF THE SENIOR CITIZEN COMMISSIONS ALIVE AND WELL SUBCOMMITTEE Chairperson Quinn advised the Commission the Senior Center has a budget problem which prevents the Senior Center from staying open the scheduled hours of 2 : 00 p.m. until 5: 00 p.m. Chairperson Quinn would like the Commission to step in and help the Senior Center solve this problem. Commissioner Wessel said an advisory board is needed for the Senior Center. She asked Superintendent Ellis to comment on this suggestion. Superintendent Ellis suggested the Commission should consider "setting up an advisory board" as an issue. He proposed the Commission meet and 'study this issue. Chairperson Quinn told the Commission he has been asked to join the Senior Center Site Advisory Board. He stated he does not have time but would like to see one of the Commissioners serve on this board. Commissioner Ash said there is not adequate supervision at the Senior Center and she would like to see the City of Encinitas take over all senior activities including the contract for the nutrition site. Chairperson Quinn asked Superintendent Ellis how the Commission should proceed on this issue. Superintendent Ellis advised the Commission to address one issue at a time. He said the Commission is adding additional issues. He suggested that the Commission decide what action should be taken and perhaps assign this to a subcommittee to gather background information for a report. COMMISSIONER HARTLEY MOVED, QUINN SECONDED THAT COMMUNITY SERVICES, RECREATION DIVISION, DEVELOP A BACKGROUND REPORT ON HELEN. WOODWARD NUTRITION SITE NOW BEING USED AS THE SAN DIEGUITO SENIOR CENTER. THIS REPORT TO BE READY IN 60 DAYS. MOTION CARRIED. 7-0. 6A. SENIOR CITIZEN COMMISSIONERS REVISED TERMS OF OFFICE Chairperson Quinn stated three Commissioners are waiting for confirmation of reappointment to the Senior Citizen Commission. There are three applicants, Chairperson Quinn and, Commissioners Hartley and Motley. 6B. ELECTION OF SENIOR CITIZEN COMMISSION OFFICERS COMMISSIONER HARTLEY MOVED, ASH SECONDED THAT THE ELECTION OF SENIOR CITIZEN COMMISSION OFFICERS SHALL BE PUT - ON THE FEBRUARY AGENDA AS THE FIRST ITEM OF BUSINESS. MOTION CARRIED. 7-0 . COMMISSIONER HARTLEY MOVED, ASH SECONDED THAT THE SENIOR CITIZEN COMMISSION SUBCOMMITTEES BE REVIEWED FOR APPROPRIATE CHANGES AT THE FEBRUARY COMMISSION MEETING AS AGENDA ITEM NUMBER TWO. MOTION CARRIED. 7-0 . COMMISSIONER MOTLEY MOVED, HARTLEY SECONDED THAT THE COMMISSION COMPILE A REPORT ON THE PRESENT RELATIONSHIP OF CARLSBAD, OCEANSIDE, ESCONDIDO, SAN MARCOS, SOLANA BEACH AND VISTA SENIOR CENTERS TO THEIR RESPECTIVE CITY GOVERNMENTS. MOTION CARRIED. 7-0. COMMISSIONER WESSEL MOVED, QUINN SECONDED THAT THE ABOVE MENTIONED MOTION BE REFERRED TO THE SERVICES SUBCOMMITTEE TO FORMULATE APPROPRIATE QUESTIONS. MOTION CARRIED. 7-0 . • Commissioner Hartley requested staff support in formulating the questions. 6C. REVIEW OF MEETING ATTENDANCE REOUIREMENTS FOR SENIOR CITIZEN COMMISSIONERS Chairperson Quinn congratulated the Commission on being conscientious in their attendance of Commission meetings. Commissioner Rudolph requested Superintendent Ellis clarify the rules governing attendance of Commissioners at Commission meetings. Superintendent Ellis explained Municipal Code 2 . 30 of the City Government involving absenteeism of Commissioners from Commission meetings. He said the Chairperson or vice Chairperson of the Commission could address Commissioners absenteeism. The Chairperson or Vice Chairperson would then contact the Commissioner. If a Commissioner is absent one- fourth of the regular meetings the Chairperson or Vice Chairperson would report to the City Council or Mayor. Superintendent Ellis explained that attendance is recorded in the Minutes of each meeting. At the end of each month an attendance report is given to the City Clerk's Office. The City Clerk is responsible for keeping a record of the number of absences of each Commissioner. Superintendent Ellis explained Commissioners work with City Council in meeting the goals of citizens. when Commissioners miss a meeting it could affect items on the agenda by creating a "no quorum" situation. One way to address this issue is to have an attendance record and be able to discuss why there was an absence. COMMISSIONER HARTLEY MOVED, RUDOLPH SECONDED THAT THE COMMISSION APPOINT TO THE CHAIRPERSON OR VICE CHAIRPERSON THE RESPONSIBILITY OF NOTIFYING THE MAYOR WHEN A COMMISSIONER IS ABSENT FOR ONE-FOURTH OF THE REGULAR COMMISSION MEETINGS. MOTION CARRIED. 7-0 . 7 . COMMISSIONERS'S CORNER Commissioner Ash requested more information on the Senior Citizen Commission training session regarding the Brown Act. Chairperson Quinn told the Commission the Brown Act Training Session will be held February 15, 1990 'at 3 : 30 p.m. in the City Council Chambers. Commissioner Ash requested each Commissioner state if they will be present at this training session so that Superintendent Ellis will know how many Commissioners will be in attendance. All Commissioners will be in attendance with the exception of Commissioner Searle who is unable to attend. Chairperson Quinn told the Commission February 16th, the third Friday of the month, the City Council Chambers will be needed for a Congressional Hearings Meeting. He asked the Commission if they would like to change the Commission meeting to 4 : 00 p.m. on February 16th, move the Commission meeting to the Council Chambers Conference Room or change the Commission Meeting to February 23 , 1990; 1: 00 p.m. It was decided the February 16, 1990 Senior Citizen Commission meeting will be cancelled and rescheduled for February 23 , 1990; at 1: 00 p.m. / A Commissioner Hartley told the Commission he would like to add a copy of the new Tri-City Hospital Directory to the Senior Citizen Commission Library. Chairperson Quinn invited the Commission to the variety show and lunch at the Senior Center on January 23rd at 12 :45 p.m. 8. ADJOURNMENT Meeting was adjourned at 3 : 30 p.m. The next regular meeting will be Friday, February 23 , 1990; at 1: 00 p.m.