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1989-06-16 CITY OF ENCINITAS SENIOR CITIZENS COMMISSION MINUTES Meeting Date: June 16, 1989 1. CALL TO ORDER/ROLL CALL Chairperson William Quinn called the meeting to order at 1: 06 P.M. Present: Chairperson Quinn, Vice Chairperson Wessel, Commissioners Hartley, Motley, Rudolph, Searle, and Whigam. Also Present: James Ellis, Recreation Superintendent; and Rose Berkowitz , Temporary Office Secretary. 2 . PLEDGE OF ALLEGIANCE 3 . ORAL COMMUNICATIONS Buck Smith, P.O. Box 355, Encinitas, wanted to know what guideline was being used by the Commission as far as the age group they were representing. Did the age for seniors begin at 45, 50, or 65? Also, he would like to know what are the long range plans of the Commission, such as tours and other activities. Has not seen much publicity through the news media. Commissioner Quinn stated that CA and Federal age bracket for seniors is 45 to 65+. The Commission follows the same guidelines used by the State and Federal as their age basis for seniors. Quinn informed group that generally a representative from the Coast Dispatch attends meetings, but none was present at this meeting. 4 . CLOSING AND ADOPTION OF CONSENT CALENDARS A. Approval of the minutes - May 19, 1989 COMMISSIONER WESSEL MOVED, WHIGAM SECONDED TO APPROVE THE MINUTES OF MAY 19, 1989. MOTION CARRIED. 7-0. 5A REPORT FROM SUBCOMMITTEE ON LIST OF SERVICES AVAILABLE IN THE CITY FOR SENIORS AND SERVICES NOT PRESENTLY BEING OFFERED Commissioner Hartley handed out report and handbook listing agencies represented at Festival for Caring. He Recommended that the Commission purchase (or have purchased) a book titled "Direction" , published by' United Way of San Diego containing three indexes, alphabetic, geographic, and demographic of all the services that are available in San Diego County and would be updated annually. The price is $53 . 00, and special directories are $16. 00 to $40. 00 each. Following Commission discussion: Chairman Quinn recommended this be put on hold and see whether a copy of book can be borrowed to be researched before deciding to purchase or not. COMMISSIONER WESSEL MOVED, WHIGAM SECONDED, THAT THE COMMISSION BORROW A COPY OF THE "DIRECTION" BOOR FROM UNITED WAY. MOTION CARRIED. 7-0. 5B. REPORT FROM SUBCOMMITTEE ON METHOD OF FINDING ALL SENIORS IN THE CITY Commissioner Rudolph obtained names of Block Captains of Neighborhood Watches. Maps are being delivered to the Commission via the Planning Department. Will conduct a "door to door" check when ID cards are received for identification. Churches were contacted and are cooperating by furnishing information on senior church members and senior members who are in need. Churches would be sending an organization to the Senior Commission to furnish information regarding their senior membership; one representative of authority from each church would act as a liaison. It was suggested that the Subcommittee members should meet with this group periodically in an informal session to gather information on seniors who could make use of community services. A suggestion was made to contact the two or three women (volunteer or paid) who work at the Solana Beach Senior Center to inquire about the possibility of using their services. Chairman Quinn asked to put this on hold until the next Commission meeting. It was suggested that a report be prepared prior to the next meeting with a summary of the information gathered. Further discussion followed concerning duties and purpose of the Commission, how to`publicize meetings of Commission to interested citizens and the community. Subcommittee Chairwoman Rudolph requested help in typing reports for meetings. Mr. Ellis offered staff assistance if needed by the Commission or their Subcommittees with any problems, such as typing of their reports, etc. The subject was brought up of holding a "Study Session" or "jam session" for the purpose of determining the function of the Senior Commission, who is doing what, who is not helping, find out which members will work on which project, which projects are priorities, how to go about getting information, which issues are to be handled by the Commission, and what action should be taken. Mr. Ellis advised that a "study session" would have to be set up just as a regular meeting with an agenda, and publicly announced with at least a 72-hour lead time. (It could not be conducted directly following the present meeting. ) COMMISSIONER RUDOLPH MOVED, SEARLE SECONDED TO SCHEDULE A STUDY SESSION AS SOON AS POSSIBLE. MOTION CARRIED. 7-0. Commissioner Quinn announced that Item D would be discussed next since a visitor who wished to address the Commission with reference to Item D needed to leave early. 5D. SOLANA BEACH DIAL-A-RIDE TAXI SERVICE FOR SENIORS Rose Domnitz , 211 Saxony Road, Encinitas, representing Seacrest Village, commented on the need for Dial-a-Ride (DAR) . Approximately 85 residents of Seacrest Village are senior citizens who need rides to doctors and such and cannot use local bus transportation. Mrs. Domnitz volunteered to process an application from the City of Encinitas for DAR service such as Solana Beach Voucher Taxi Service for seniors. Commissioner Quinn advised that they would notify her within the next week or so as to disposition. Following Commission discussion: COMMISSIONER WHIGAM MOVED, WESSEL SECONDED THAT STAFF EXPLORE HOW TO OBTAIN TDA FUNDS IN COOPERATION WITH SOLANA BEACH. MOTION CARRIED. 7-0. Superintendent Ellis informed the Commission that Staff would gather information and present it to the Commission. If agreed upon, Staff would prepare paperwork, and Commission would make a recommendation to City Council. 5C. REPORT FROM SUBCOMMITTEE ON VAN AND ITS USES Commissioner Wessel corrected record that she was designated Chairman of this Subcommittee, not Commissioner Hartley. Corrections were noted in typing of names for Louise Wessel and Betty Whigam. Function of Commission was clearly defined: To gather information and make recommendations to the City Council. Commissioner Hartley stated that he felt he was not qualified to answer the 13 question on the van issue. 6A. STAFF PRESENTATION ON TOUR PROGRAM FOR SENIORS Superintendent Ellis gave a brief overview of staff's report on senior tour program. He asked for their attendance at the Tour Faire at the Lumberyard on Friday, June 23 from 12 : 00 p.m. to 6: 00 p.m. 6B. PACIFIC SERENA REQUEST COMMISSION VERIFICATION OF THEIR RECORDS OF SENIORS LIVING IN PACIFIC SERENA Superintendent Ellis gave a brief overview of staff' s report and recommendation. 6C. ESTABLISH A LIST OF HOUSING FOR SENIORS IN THE CITY Following Commission discussion: COMMISSIONER HARTLEY MOVED, RUDOLPH SECONDED TO ESTABLISH A SUBCOMMITTEE TO STUDY THE QUESTIONS RAISED IN THE AGENDA REPORT REGARDING THE ISSUE OF HOUSING FOR SENIORS WITHIN THE CITY OF ENCINITAS. MOTION CARRIED. 6-0. It was the consensus of the Commission that Commissioner Motley and Quinn will make up the Subcommittee with - Motley acting as the Chairperson. 7 . COMMISSIONER'S CORNER Commissioner Searle informed the Commission that a bill has been introduced by Assemblyman Frazee regarding age restrictions within homeowners association. Chairperson Quinn informed the Commission that once a month at the Senior Center there will be entertainment from the Saint Marks Church and participation is encouraged and the performance is free of charge. 8 . ADJOURNMENT The meeting was adjourned at 3 : 20 p.m. The Commissioner' s Study Session will be July 6, 1989 at 10: 00 am. The next regular meeting will be July 21, 1989 at 1: 00 p.m.