2015-12-07
ACTION MEETING MINUTES
CITY OF ENCINITAS
COMMISSION FOR THE ARTS
Monday,December 7,2015
1.CALL TO ORDER/ROLL CALL
Meeting was called to order by Chair Thum at 5:10p.m.
PRESENT: Chair Thum, CommissionersFilsinger, Lueker,andTanha.Commissioner
Stefanko arrived at 5:48pm.
ABSENT: CommissionersMeyersandSabeck.
ALSO PRESENT:Arts Administrator Gilliam,Senior Planner Strong,Parks and Recreation
Director Rudloff, Management Analyst Stauffer, Chief Information Officer
Tufts, GIS Supervisor Flynn, andExecutive AssistantKaufmann.
2.PLEDGE OF ALLEGIANCE
CommissionerFilsingerled the Pledge of Allegiance.
3.ORAL COMMUNICATIONS / POSSIBLE DIRECTIONTO STAFF
None.
4.CHANGES TO THE AGENDA
None.
5.APPROVAL OF THE MINUTES OF THENOVEMBER 2, 2015MEETING
ACTION:
COMMISSIONERS TANHA MOVED AND LUEKERSECONDED TO APPROVE THE
MINUTES OF THE NOVEMBER 2, 2015REGULAR MEETING. MOTION CARRIED: AYES:
FILSINGER, LUEKER,TANHAAND THUM; NAYS: NONE; ABSENT:MEYERS SABECK,
STEFANKO;ABSTAIN: NONE.
6.ACTION ITEMS -OLD BUSINESS
6A.None.
7.ACTION ITEMS -NEW BUSINESS
7A.Review the Draft Proposed Partnership, Sponsorship and Donation Policies
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Management Analyst Stauffer presented the report and stated that the policy provides a
framework and a process for anyone who wants to sponsor or partner with the City.
Commissioner Lueker requested to email any additional comments to Arts Administrator Gilliam.
Chair Thum asked what was differentfrom the previous donation policy. Parks and Recreation
Director Rudloff statedthe new policies greatly enhanced the process and kinds of donations to
the city. She suggested moving forward with the proposed policy for a year and collect
feedback. If the policy needs to be amended, they canreturn to Council to address suggested
amendments.
ACTION:
COMMISSIONERS TANHAMOVED AND THUMSECONDED TOAPPROVE THE DRAFT
PROPOSED PARTNESHIP, SPONSORSHIP AND DONATION POLICIES FOR ONE YEAR
AND EVALUATE.AYES: FILSINGER, LUEKER, TANHA AND THUM; NAYS: NONE;
ABSENT:MEYERS SABECK, STEFANKO; ABSTAIN: NONE.
7B.Review and Approve the Encinitas Arts and Culture App.
Chief Information Officer Tuftspresented the report and highlightedthe key points of the
applicationand software.The app is a guide to city and privately owned public art, non-profit
organization arts venues, museums and historical sites. It contains links, video and audio files,
maps, and works on all devices.
Commissioner Lueker requested to include art galleriesin the app. Arts Administrator Gilliam
stated that they are looking into it with the City Attorney.
Chair Tanha requested that links to venues and/or performance schedules be included in the
application.
ACTION:
COMMISSIONERS FILSINGERMOVED AND THUMSECONDED TOAPPROVE THE
ENCINITAS ARTS AND CULTURE APP. AYES: FILSINGER, LUEKER, TANHA AND
THUM; NAYS: NONE; ABSENT:MEYERS SABECK, STEFANKO; ABSTAIN: NONE.
8.INFORMATIONAL ITEMS
8A.Update on the Housing Element. Contact Person: Associate Planner Strong.
Senior Planner Strong presented zoning standards and design guidelines. He stated that they are
still collecting permitted uses andarts zone types andaregoing to include a description for art
studios.
Arts AdministratorGilliamstated that the Ad-Hoc Committee is meeting tomorrow to develop
recommendations for low-income artist housing, live-work housing, areas for public art, arts
community gathering areas, arts venues and an arts district.
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Senior Planner Strong said that there will be a draft Environmental Impact Report (EIR)in January
andhe could walk through it with the Commission in February.
Commissioner Tanhaaskedfor examples of where live-work areas currently exist. Senior Planner
Strong stated that he would provide some examplesto the Commission.
8B. Sister City Program/Japan Festival: possible collaboration with Encinitas Friends of the
Arts and Commission for the Arts, August, 2017.
Commissioner Tanha said EFA will revisitthe Sister City Program inSeptember2016and perhaps
includea “Passport to Japan” event in 2017.
8C. Film Festival Ad Hoc Report. Contact Person: Commissioner Filsinger.
Commissioner Filsinger is working with San Diego Filmmakers on a budgetfor the film festival.
8D.Encinitas Friends of the Arts Report. Contact Person: Commissioner Tanha.
Commissioner Tanha reported that EFA has received 501(c) 3nonprofit status and cannow receive
donationsand apply for grants.2016 programs include Passport to South Africa in April, Passportto
Francein July and fundraising events for Pacific View, a grand pianoat the Community Centerand
public art.
EFA held its first Member/Donor Appreciation event at the library last week with more than 50 people
in attendance.
8E.Pacific View Activation Plan Report. Contact Person: Arts Administrator Gilliam.
The Arts, Cultural and Ecology Alliance have submitted aproposal to City Council and would like to
be on the December 16City Council meeting agenda. Arts Administrator Gilliam will email the
proposal to commissioners.
8F.Public Art Ordinance Report: Council presentation and face to face meetings.
Contact Person: Commissioner Lueker.
Commissioner Lueker reported that Council would like the Commission to propose projects based on
CIP projectsthat are going to be built. The Commission would thencome to Councilwith those
proposed plans for public art.Arts Administrator Gilliam will work with the City Managerand the
Public Art Advisory Committeeto identifypotentiallocations for public art at the Marine Safety Center
at Moonlight Beachand will make recommendations to the Arts Commission for consideration. The
Commission will then make a recommendation to the City Council. Preliminary Marine Safety Center
project plans have been sent to the Surfing Madonna Oceans Project for their review and
consideration as a possible funderand partner.
8G.Music by the Sea Report. Contact Person: Arts Administrator Gilliam.
Arts Administrator Gilliam reported the concert series isgoing very well. Season tickets have doubled
from the previous year and single ticket sales are as follows: September:110, October: 130,
November: 150 (average single ticket sales were 80 per concert last year). Gilliam attributes the
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increase to the new marketing campaign: logo, brochure, posters, email marketing and printed
programs. Concerts continue Januarythrough June, 2016.
8H.Visual Art Ad Hoc Report: 2016 Juried Art Exhibits. Contact Person: Commissioner
Stefanko.
Commissioner Stefankoreported that2016 2-Dexhibits are full but thatthere are 14 availablefor the
3-D exhibits.Artist recommendations are needed.
8I.Progress Report on the FY2015-16 Work Plan. Contact Person: Chair Thum.
Chair Thum and Arts Administrator Gilliam reported that all is on track. The Work Plan will be
updatedin January.
8J.North County Arts Network report. Arts Administrator Gilliam.
Arts Administrator Gilliamreported that the North County Arts Network hashad 4quarterly meetings
and established 6 committees.The San Diego North Economic Development Council has shown
interest in an ArtsSummitin spring2017. The next quarterly meeting will be at the Poway Center for
the Artson January 21from 5:00-7:00p.m.
8K.Commission-sponsored and Co-sponsored Events:Wednesdays@Noon concerts: Dec.
2, 9, 16, 23, 30, Encinitas Library.
Arts Administrator Gilliam reported that weekly attendance is at 150, a decline from the summer.
Artists have been booked throughJune 2016.
The Community and Senior Center is hosting a “New Day, New Way Soiree” on January 15
from 5:00-7:00p.m.The three exhibiting artists will be invited to attend and greet attendees.
9.FUTURE AGENDA ITEMS
Commissioner Tanha added the Housing ElementAd Hoc Report, Commissioner Stefanko
added 3D Visual Art openings,Arts & Culture APP progress report, and an update on the
proposed Partnership, Sponsorship and Donation Policies.
10.COMMISSIONERS’REPORTS
Commissioner Stefanko reportedthat the Oceanside Museum of Art has a new Executive
Director, JamesPeck.
Commissioner Filsinger reportedthat San Diego Filmmakers ismaking progress on the Film
th
Commission and RFQ’sare due December18.
Commissioner Luekerreported he has begun work on a new mosaicin his studio.
CommissionerTanha reported thatshe willbe attending events the rest of the year and will be
thth
on vacation December 29through January18. She will be absent for the next Commission
meeting.
Chair Thum reported that the Coastal Communities Concert Band’s December concert wasa
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great success with excellent attendance.
11.ARTS ADMINISTRATORREPORT
12.ADJOURNMENT
Chair Thum adjourned the meeting at 6:34p.m.
By: Stephanie Kaufmann,for Commission Secretary
Next Meeting:
Monday, January 4,2015
Council Chamber,Encinitas City Hall
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