2015-11-02
ACTION MEETING MINUTES
CITY OF ENCINITAS
COMMISSION FOR THE ARTS
Monday,November 2, 2015
1.CALL TO ORDER/ROLL CALL
Meeting was called to order by Chair Thum at 5:10p.m.
PRESENT: Chair Thum, CommissionersFilsinger, Lueker,Sabeck, Stefankoand
Tanha. Commissioner Meyers arrived at 6:11p.m.
ABSENT: None.
ALSO PRESENT:Arts Administrator Gilliam,Principal Planner Langager, Executive Assistant
Kaufmann
2.PLEDGE OF ALLEGIANCE
Commissioner Stefankoled the Pledge of Allegiance.
3.ORAL COMMUNICATIONS / POSSIBLE DIRECTION TO STAFF
Carolyn Corc spoke regardingthe Sister City committee and having the Arts Commission take
over the event.
4.CHANGES TO THE AGENDA
Item 8Aand 8Bwill be heard after Item 5.
5.APPROVAL OF THE MINUTES OFTHE OCTOBER 12, 2015MEETING
ACTION:
COMMISSIONERS SABECK MOVED AND FILSINGERSECONDED TO APPROVE THE
MINUTES OF THE REGULAR MEETING OF OCTOBER 12, 2015. MOTION CARRIED:
AYES: FILSINGER, LUEKER, MEYERS SABECK, STEFANKO, TANHAAND THUM; NAYS:
NONE; ABSENT:NONE; ABSTAIN: NONE.
8A.Update on the Housing Element
PrincipalPlanner Langager provided an update on the Housing Element. She reviewed the
project process, Community Dialogue Sessions, Zoning Standards, and Online Resources.
Chair Thum requested the “live-work” component be added for consideration. Commissioner
Sabeck concurred.
2015 11-02 Commission for the Arts Meeting Minutes1of 5
Principal Planner Langager spoke about the possibility of apartments with a shared studio
space and flexibility in zoning codesas it relates to the “live-work” component. Arts
Administrator Gilliam said he wouldbring this item for input to an existing Ad-Hoc Committee.
8B. Proposal for the Pacific View site by the Arts, Culture and Ecology Alliance
Garth Murphy with the Arts, Culture and Ecology Alliance presentedaplanto rehabilitatefive
existing buildings with conceptual renderings. He went over art and commerce to show the
attraction to businesses as well as artists. He spoke about the landscape and gardens in the
proposed plan.
Chair Thum asked about the five subcommittees that make up the Arts, Culture and Ecology
Alliance. Mr. Murphy answered that the five subcommittees consist of construction, landscape,
fundraising, media,and operations. Mr. Murphy said they have a budget of approximately $2
million.
Commissioner Tanhaasked about making donations and naming/recognition. She asked what
the Arts Commission could do to help.Mr. Murphy answered by askingpeopleto help work or
help raise money.
Arts AdministratorGilliam asked what they aregoing to bring forward to City Council.Mr.
Murphystated he was bringing the lease to be ready for signature.
Commissioner Tanhaasked Mr. Murphy to bring the plan to the Encinitas Friends of the Arts.
Mr. Murphy thought that was a great idea and accepted the invitation.
6.ACTION ITEMS -OLD BUSINESS
6A.Vote on Recommendations to the City Council from the Public Art Advisory
Committee
Commissioner Lueker presented a report on behalf of the Public Advisory Committee.
Commissioner Sabeck suggested a joint meeting of the City Council and Arts Commission.Arts
Administrator Gilliam said that he would discuss the idea with the City Manager.
ACTION:
COMMISSIONERS FILSINGERMOVED AND SABECKSECONDED TO APPROVE THE
RECOMMENDATIONS OF THE PUBLIC ART ADVISORY COMMITTEETO INCLUDEA
RANGE OF $200,000-250,000FOR THE PROGRAM COST AS WELL AS DOLLAR
AMOUNTS OF THE ARTWORK, ADMINISTRATION, INSURANCE, MAINTENANCE, AND A
POSSIBLE STAFF PERSON. MOTION CARRIED: AYES: FILSINGER, LUEKER, MEYERS,
SABECK, STEFANKO, TANHA AND THUM; NAYS: NONE; ABSENT: NONE; ABSTAIN:
NONE.
6B. Commission Appointments to the FY2015-16 Work Plan
Arts Administrator Gilliam provided an update on the FY2015-16 Work Plan. Chair Thum,
2015 11-02 Commission for the Arts Meeting MinutesPage 2of 5
Commissioner Sabeck,and Commissioner Tanha wereadded to the Arts Advocacy -General
Plan Update Committee.He also said it would be useful to put together a document with
specific comments and input to incorporate into the Housing Element.
ACTION:
COMMISSIONERMEYERSMOVED AND THUM SECONDED TOAPPROVE THE
APPOINTMENTS TO THE FY2015-16 WORK PLAN. MOTION CARRIED: AYES:
FILSINGER, LUEKER, MEYERS,SABECK, STEFANKO, TANHA AND THUM; NAYS:
NONE; ABSENT: NONE; ABSTAIN: NONE.
7.ACTION ITEMS -NEW BUSINESS
7A.None.
8.INFORMATIONAL ITEMS
8C. Film Festival Ad Hoc Report
Commissioner Filsinger provided an update on the Film Festival. She indicated that Jorden
Roberts was secured as the keynote speaker at the symposium on April 23, 2016form 8:00am
to 7:00pm. She also indicated that BrentAltamare has agreed to help with all of the production
at the Festival.
Commissioner Filsinger discussed possible dates of the La Paloma Film Festival and will keep
everyone updated.
8D.Encinitas Friends of the Arts Report
Commissioner Tanha presented a report on the Encinitas Friends of the Arts. She reported that
Dia De Los Muertos event exceeded their expectations.
Jax Meyers suggested brainstorming on how to capture the exact head-count of those who
attended the event.
Commissioner Tanha announced a member, volunteer,and donorappreciation event on
December 3, 2015 at the library. She also announced two passport events in 2016 to represent
South Africa and France.
8E.Pacific View Activation Plan Report
This Item was discussed under Item 8B.
8F.Public Art Ordinance Report
This Item was discussed under Item 6A.
2015 11-02 Commission for the Arts Meeting MinutesPage 3of 5
8G.Music by the Sea Report
Arts Administrator Gilliam reported that there are fortyseasoned subscribers andwith an
th
average ofone hundred ten tickets soldper concert. Thenext concert is November 20and
Chair Thum will be there to assist.
8H.Visual Art Ad Hoc: Juried Art Exhibits for 2016
Arts Administrator Gilliamprovided an update on the Juried Art Exhibits for 2016 and stated that
he has receivedfortyplus 2D applications and six3D applications.
8I.Progress Report on the FY2015-16 Work Plan
Arts Administrator Gilliam provided a progress report on theFY2015-16 Work Plan.
8J.Commission-sponsored and Co-sponsored Events:
Arts Administrator Gilliam reported on the November Commission sponsored and co-sponsored
events, highlighting the following:
Encinitas Dia de los Muertos, Nov. 1, 1-5pm, Encinitas Community Center.
Wednesdays@Noon concerts: Nov. 4, 11, 18, 25, Encinitas Library.
Music by theSea concert: Nov. 20, Encinitas Library.
Opening Reception: Tish Wynne, Nov. 7, 1-4pm, Encinitas Community Center.
9.FUTURE AGENDA ITEMS
1)Housing Element Plan Update (Standing Item)
2)Work Plans (Standing Item)
3)Review the Draft Proposed Partnership Policy
4)Sister City Discussion for August 2017
5)Report on the Presentation to City Councilalong with a face-to face meeting
10.COMMISSIONERS’ REPORTS
Commissioner Filsinger is working with the Arts, Culture and Ecology Committee.
Commissioner Sabeck announced the San Diego ArtFair was this weekend in Balboa Park.
Commissioner Stefanko announced she is attending Superintendent’s Meeting onNovember
16th to help get the Arts Master Plan within the Districts of Encinitas. She also announced that
th
on November 18, the Surf Cities Chapter of National Charity League will be voting whether to
take on Encinitas as a new philanthropy.
Commissioner Tanha is attending the San Diego Art Fair.
th
Commissioner Leuker is ready to report to Council on November 18.
Chair Thum attended the N. County ArtsNetworkandalso promoted the Coastal Communities
th
Concert Band Holiday Concertwill be Sunday, December 6at the Carlsbad Community
Church.
2015 11-02 Commission for the Arts Meeting MinutesPage 4of 5
11.ARTS ADMINISTRATOR REPORT
Arts Administrator Gilliam had nothing to report.
12.ADJOURNMENT
Chair Thum adjourned the meeting at 7:10p.m.
By: Stephanie Kaufmann,for Commission Secretary
Next Meeting:
Monday, December 7,2015
Council Chamber,Encinitas City Hall
2015 11-02 Commission for the Arts Meeting MinutesPage 5of 5