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2015-07-06 ACTION MEETING MINUTES CITY OF ENCINITAS COMMISSION FOR THE ARTS Monday,July 6, 2015 1.CALL TO ORDER/ROLL CALL Meeting was called to order by Chair Thum at 5:05p.m. PRESENT: Chair Thum, CommissionersFilsinger,Lueker, Sabeck,Stefanko(arrived at 5:28 p.m.) and Tanha ABSENT: None ALSO PRESENT:Arts Administrator Gilliam, Commission Secretary Zenns 2.PLEDGE OF ALLEGIANCE Chair Thumled the Pledge of Allegiance. 3.ORAL COMMUNICATIONS / POSSIBLE DIRECTIONTO STAFF None. 4.CHANGES TO THE AGENDA No changes to the agenda. 5.APPROVAL OF THE MINUTES OF THE JUNE 1, 2015MEETING ACTION: COMMISSIONERS TANHAMOVED AND FILSINGERSECONDED TO APPROVE THE MINUTES OF THE REGULAR MEETING OF JUNE 1, 2015. MOTION CARRIED: AYES: FILSINGER,LUEKER, SABECK, TANHAAND THUM; NAYS: NONE; ABSENT: STEFANKO; ABSTAIN: NONE. 6.ACTION ITEMS -OLD BUSINESS 6A.RECEIVE PUBLIC ART AD HOC RECOMMENDATIONON PROPOSED VISUAL ART DONATION TO THE CITYBY CAROL HALVERSON Arts Administrator Gilliam presented a report on the proposed public artdonation by Carol Halverson. He indicated that the ad hoc committee met to discuss the proposed donation and recommendsnot accepting the public art. 2015 07-06 Commission for the Arts Meeting Minutes1of 4 ACTION: COMMISSIONERS LUEKER MOVED AND SABECKSECONDED TO ACCEPT THE PUBLIC ARTAD HOC COMMITTEE’S RECOMMENDATION TO NOT ACCEPT THE PROPOSED VISUAL ART DONATION TO THE CITY BY CAROLHALVERSON. MOTION CARRIED: AYES: FILSINGER, LUEKER, SABECK, TANHA AND THUM; NAYS: NONE; ABSENT: STEFANKO; ABSTAIN: NONE. 7.ACTION ITEMS -NEW BUSINESS 7A.NONE 8.INFORMATIONAL ITEMS 8A.REVIEW COUNCIL ALLOCATIONS FOR THE CITY OF ENCINITAS AND MIZEL FAMILY FOUNDATION COMMUNITYGRANT PROGRAM. Arts Administrator Gilliam reported on the June 24, 2015 City Council’s allocations to the FY15- 16 City of Encinitas and Mizel Family Foundation Community Grant Program, noting that 45 organizations received funding. 8B.ENCINITAS FRIENDS OFTHE ARTS REPORT Commissioner Tanha reportedthat the Encinitas Friends of the Arts have been very busy preparingfor and attending events in the community. The next big event is the Passport event to be held at the Community Center. Also, the Friends is involved with the fundraiser aspect of the iPalpiticoncert on July 18, 2015 andthey areseekingdonationsfromlocal businesses for opportunity drawingsto support the event.Funds raised at the concert will go toward an art center. (Commissioner Stefanko arrived at 5:28 p.m.) 8C.PACIFIC VIEW ACTIVATION PLAN REPORT Arts Administrator Gilliam reportedthat thecouncil subcommittee met last week. The architect’s preliminary report was presented during the meeting.The report included options for parking and recommendations on aspects of the property which are salvageable and which are not. No cost estimates were included in the report. The final report will be presented in the near future. An operating partner meeting will be scheduled next. 8D.REPORT, CITY COUNCILAPPROVAL, FY2015-16 WORK PLAN Commissioner Luekerreported on his presentationof the Commission for the Arts FY2015-16 Work Plan to the City Council. He indicated that City Council approved the plan. Lueker also noted that, based on their comments and questions,it was clear the Council was very interested in the work the commission is doing. 8E.PUBLIC ART REPORT, MARINE SAFETY CENTER,AND PUBLIC ART ORDINANCE PRESENTATION Arts Administrator Gilliam reported that the public art ad hoc committee helda site visit atthe 2015 07-06 Commission for the Arts Meeting MinutesPage 2of 4 Moonlight Beach area to view the marine safety center plans and potential locations for public art. Afollow up meeting will be scheduled once plans are updated and finalized. In reference to a public art ordinance, Commissioner Lueker recommends making a presentation to the City Councilthat is delivered inthree parts:1) An introductionto public art with examples of quality public art;2) how to raise funds for public art (percent for art);and,3) current/future plans for the arts. Lueker presented a PowerPoint covering these points. 8F. PUBLIC ART DISCUSSION, SCULPTURE PADS Agenda item 8F was heard and discussed during agenda item 8E. 8G.IPALPITI FESTIVAL, JULY 9-18, 2015 ArtsAdministrator Gilliam reported that the artists begin arriving tomorrowfor the iPalpiti Festival. They will be staying at Carolyn Cope’s home and at the Days Inn. Five soloist concerts are taking place at the library. Banners promoting the event will be displayed along the 101 corridor. The full orchestra performs a free community concert on July 18 at the San Dieguito Academy. 8H.REPORT: ARTS MASTER PLAN UPDATE Arts Administrator Gilliamreported that he is working on theArts Master Plan Update. A Request for Qualifications will be issued this summer or early fall. The commission will need to play a role in the evaluation of the responses received. 8I.COMMISSION-SPONSORED AND CO-SPONSORED EVENTS Arts Administrator Gilliam reported on the July Commission sponsored and co-sponsored events, highlighting the following: Wednesdays@Noon concerts, July 1, 22, 29, Encinitas Library iPalpiti Festival: July 9, 10, 11, 12,15, Encinitas Library, July 18, SDA Amphitheater iPalpiti Orchestra Open Rehearsals, July 12-17, time TBA. Opening Reception: Elizabeth Sullivan, July 25, 1-4pm, Encinitas Library 9.FUTURE AGENDA ITEMS 1)MASTER PLAN UPDATE 2)COMMITTEE REPORTS 10.COMMISSIONERS’ REPORTS Commissioner Stefanko reported that she is now the Director of Marketing forthe Oceanside Museum of Art. Commissioner Sabeck reported that she will have a show at the Oceanside Museum of Art in 2016 and will exhibit her “Twisted Fairy Tales” in the San Diego Tech show. Commissioner Filsinger reported that she has been working on a short film to be aired this summer. 2015 07-06 Commission for the Arts Meeting MinutesPage 3of 4 Commissioner Tanha reported that she visited Barrio Logan to experience their programs. She also attended ameeting with latinos in the community to discussways to collaborate on various arts programming. Vice-Chair Lueker reportedthat he has been working on a mural project with children in Escondido. The murals will be displayed at the San Diego Discovery Children’s Museum. Chair Thum reportedthat theFirst Sunday Music Series began yesterday to a standing room only concert. 11.ARTS ADMINISTRATOR REPORTS Arts Administrator Gilliam reported the North County Arts Network has been formed. The next meeting is July 16 at the Lux Art Institute and the commissioners are encouraged to attend. 12.ADJOURNMENT Chair Thum adjourned the meeting at 6:57p.m. By: Gina Zenns, Commission Secretary Next Meeting: Monday, September 14, Lilac Room, Encinitas City Hall, 2015 2015 07-06 Commission for the Arts Meeting MinutesPage 4of 4