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2015-06-01 ACTION MEETING MINUTES CITY OF ENCINITAS COMMISSION FOR THE ARTS Monday,June 1, 2015 1.CALL TO ORDER/ROLL CALL Meeting was called to order by Chair Thum at 5:04p.m. PRESENT: Chair Thum, CommissionersFilsinger,Kastner,Lueker, Sabeck,Stefanko (arrived at 5:14 p.m.) and Tanha ABSENT: None ALSO PRESENT:Arts Administrator Gilliam, Commission Secretary Zenns 2.PLEDGE OF ALLEGIANCE Commissioner Filsingerled the Pledge of Allegiance. 3.ORAL COMMUNICATIONS / POSSIBLE DIRECTIONTO STAFF None. 4.CHANGES TO THE AGENDA No changes to the agenda. 5.APPROVAL OF THE MINUTES OF THE APRIL 6, 2015MEETING ACTION: COMMISSIONERS LUEKERMOVED AND TANHASECONDED TO APPROVE THE MINUTES OF THE REGULAR MEETING OF APRIL 6, 2015. MOTION CARRIED: AYES: FILSINGER, KASTNER,LUEKER, SABECK, TANHAAND THUM; NAYS: NONE; ABSENT: STEFANKO; ABSTAIN: NONE. 6.ACTION ITEMS -OLD BUSINESS 6A.Review Public Art Ad Hoc Committee Recommendations for MacKinnon Overpass Commissioner Lueker reportedthat the Public Art Ad Hoc Committeemet with city staff to discuss artistic elements for the MacKinnon Overpass.The ad hoc’s recommendations for 2015 06-01 Commission for the Arts Meeting Minutes1of 7 each element are as follows: 1)Gateway pylons –preference if for no pylons 2)Bridge fencing –preference of a circular patterned Corten steel 3)12-foot-wide sidewalk –wavy inserts of glass or shells treatment 4)Vacated parcel of land –not suitable for public art Commissioner Stefanko arrived at 5:14 p.m. ACTION: COMMISSIONERS SABECKMOVED AND FILSINGERSECONDEDTO ACCEPTTHE PUBLIC ART AD HOC COMMITTEE RECOMMENDATIONS FOR THE MACKINNON OVERPASS. MOTION CARRIED: AYES: FILSINGER, KASTNER, LUEKER, SABECK, STEFANKO, TANHAAND THUM; NAYS: NONE; ABSENT:NONE; ABSTAIN: NONE. 7.ACTION ITEMS -NEW BUSINESS 7A.Discuss and Approve 2015/16 Work Plan Arts Administrator Gilliam presented the FY 2014-15and indicated that the FY 2015-16 work plan needed to be developed and presented to the City Council on June 17, 2015 with Vice- Chair Lueker presenting. Discussion ensued. ACTION: COMMISSIONERS FILSINGERMOVED AND STEFANKOSECONDED TO APPROVETHE FY 2015-16 WORK PLAN AS NOTED BELOW. MOTION CARRIED: AYES: FILSINGER, KASTNER, LUEKER, SABECK, STEFANKO, TANHAAND THUM; NAYS: NONE; ABSENT: NONE; ABSTAIN: NONE. PROPOSED COMMISSION FOR THE ARTS WORK PLAN 2015-2016 Commission Approval: June 1, 2015 City Council Approval: Goal and Intended Outcome Members Involved ARTS ADVOCACY Annual State of the Arts presentation to Council. Commission accomplishments, arts community accomplishments, artist data, and Thum community needs. Use social media, host meetings and utilize surveys to Encinitas arts organizations and the public. Promotes advocacy, City arts Staff programs, grant opportunities, info sharing/collaboration and networking. Utilize social media to mobilize the arts community when advocac All needed. To benefit the public and raise awareness for the arts. 2015 06-01 Commission for the Arts Meeting MinutesPage 2of 7 Incorporate arts content into the General Plan Update. Improved zoning Tanha for arts venues, artist and live/work housing, downtown arts dis Alternate: Kastner Public Art Master Plan. Continue to advocate for a City-owned Center for the Arts. As identified All in the Arts Master Plan. Weekly Arts & Events e-newsletter (Constant Contact). Promotes Encinitas arts and community organizations and artists, and City Staff programs. Provides audience development, cultural tourism, and e development. ARTS EDUCATION Assist and promote affordable arts education programs for childr Ad Hoc teens. Stefanko/Lueker/Kastner Present arts education activities in the Encinitas Arts Festival Ad Hoc demonstrations, art-making workshops, exhibits, performances, etc. Stefanko/Lueker Partner with arts organizations to present artist workshops, Ad Hoc demonstrations, and lectures by professional artists, from all a Stefanko/Sabeck/Tanha disciplines. Assist and promote the Encinitas Alliance for Arts Education. Pa Ad Hoc Local Advocacy Network of the California Alliance for Arts Educa Lueker/Kastner Present a film-making Symposium and the Encinitas Student Film Ad Hoc Festival. Promotes the study of filmmaking to youth and young ad Filsinger/Stefanko/Kastner ARTS VENUES Continue after-hours arts programming in the Encinitas Library Community Room by nonprofit and community organizations. Earned Staff revenue for Arts Division, promotes cultural tourism and econ. development. Promote existing facilities for arts programming: libraries, Com Center, SDAPAC, San Diego Botanic Garden, La Paloma Theater, All churches, schools, Senior communities, etc. Coordinate the participation of artists and arts organizations i All development of a City-owned Center for the Arts. In support of a City-owned Center for the Arts, utilize Encinitas Friends of the Arts, and other nonprofit organizations, for fundraising endeavors All and activities. PERFORMING ARTS Present Music By The Sea concert series (9 monthly concerts, tic All Earned revenue for City, promotes cultural tourism/econ. development. Present Wednesdays@Noon concert series (52 weekly concerts, free service to residents/Seniors and tourists, promotes cultural All tourism/econ. development. Present iPalpiti Festival (6 concerts, 5 ticketed, 1 free). Earned revenue for City, significant event for the city, promotes cultural tour All development. 2015 06-01 Commission for the Arts Meeting MinutesPage 3of 7 Present 5th annual Encinitas Arts Festival. A showcase for arts in public and private schools, professional artists, and arts orions. All A free family event. Promote performances/plays/staged readings by local theatre companies. Benefits residents, revenue for theatre companies, pr All cultural tourism/econ. development. Incorporate dance performances into existing arts and community events. Promotes dance companies, benefits residents, cultural All tourism/econ. development. Continue to support the development of Ballet Folklorico de San Dieguito. Promotes the local Hispanic culture, provides a servic Staff Latino community, and dance instruction to children and youth. PUBLIC ART Finalize a Public Art Ordinance. Establishes funding for public Ad Hoc service to artists, enhances the community, benefits residents, Lueker/Filsinger/Sabeck tourism/econ. development. Finalize Public Art Master Plan. Establishes both public and pri programs, funding, and identifies locations for future public ar Ad Hoc to artists, enhances the community, benefits residents, cultural Lueker/Filsinger/Sabeck tourism/econ. development. Maintain Public Art Advisory Committee, comprised of professiona Ad Hoc artists working in Public Art, Public Art administrators, and ar Lueker/Filsinger/Sabeck and/or landscape designers. Install a sculpture pad and Public Art in the K Street Pocket Park. Ad Hoc Provides exhibition opportunity/art sales/increased visibility f Lueker/Filsinger/Sabeck promotes cultural tourism and economic development. Advise and assist Paint Encinitas, and other organizations, in bringing Ad Hoc Public Art to Encinitas. Lueker/Filsinger/Sabeck VISUAL ART Present 50 exhibits at City Hall, Encinitas Library, and Communi Ad Hoc Provides exhibition opportunity/art sales/increased visibility f Filsinger/Sabeck/Stefanko artists, promotes cultural tourism and economic development. Alternates: Lueker/Tanha Develop collaborative and curated exhibits with museums, institu Ad Hoc and Collectors. Provides exhibition opportunity/art sales/increa Filsinger/Sabeck/Stefanko visibility for artists, promotes cultural tourism and economic Alternates: Lueker/Tanha development. Pursue opportunities for Pop-up exhibits. Provides exhibition Ad Hoc opportunity/art sales/increased visibility for artists, promotes Filsinger/Kastner/Stefanko tourism and economic development. Alternates: Lueker/Tanha 2015 06-01 Commission for the Arts Meeting MinutesPage 4of 7 7B.Proposed Visual Art Donation to the City by Carol Halverson Arts Administrator Gilliampresented a report on the proposed visual art donation to the city by Carol Halverson. ACTION: COMMISSIONERS TANHAMOVED AND THUMSECONDED TO HAVE THEPUBLIC ART AD HOC COMMITTEE MAKE RECOMMENDATIONS FOR THE PROPOSED DONATION. MOTION CARRIED: AYES: FILSINGER, KASTNER, LUEKER, SABECK, STEFANKO, TANHAAND THUM; NAYS: NONE; ABSENT:NONE; ABSTAIN: NONE. 8.INFORMATIONAL ITEMS 8A.Review the Arts Applications, Community Grant Program Arts Administrator Gilliamreported on the evaluation panel’s recommendation for the FY 2015- 16 Community Grant Program. The applications and panel’s recommendations willbe presented to the city council on June 24, 2015for funding allocationswith $8,000 available for funding by the Council that evening. 8B.Encinitas Friends of the Arts Report Commissioner Tanhareported thattheEncinitas Friends of the Arts, which is now a nonprofit organization, recently presented Passport to Cuba.The event was very successful with 170in attendance that they had to turn people away.Because of the popularity of these events, a larger venue, the Encinitas Community Center, will be utilized for the next event, Passport to India. The group will also be attending upcoming community events, Cardiff Dog Days of Summer, LeucadiART Walk, and others. 8C.Pacific View Report: Arts OrganizationCollaboration Meeting, Sculpture Garden Arts Administrator Gilliamindicated there is no new information to present. 8D.Public Art: Marine Safety Center Commissioner Luekerreported that the Public Art Advisory Committeewill be meeting this week with the Surfing Madonna Oceans Project Foundation, which is a potential funder, and will have more information to present at the next meeting. 8E. Encinitas Student Film Festival Commissioners Filsinger indicated that they hope to receive a community grant to assist with funding of the program. 2015 06-01 Commission for the Arts Meeting MinutesPage 5of 7 8F.iPalpiti Festival, July 9-18, 2015 Arts Administrator Gilliamreported on the upcoming iPalpiti Festival taking place July 9-18, 2015. There will be five concerts at the libraryand a concert with the orchestra on July 18, 4:00 p.m. at San Dieguito Academy Amphitheater. This concert will also be an EFA fundraiser for an Arts Center. The soloists arrive July 7, followed by the arrival of the full orchestra on July 12. 8G.Commission-sponsored and Co-sponsored Events Arts Administrator Gilliam reported on the commission-sponsored and co-sponsored events highlighting the following: Wednesdays@Noon concerts, June 3, 10, 17, 24, Encinitas Library Music by the Sea concert, June 19, 7:30pm, Encinitas Library Opening Reception: Donna Schichler, June 6, 1-4pm, Encinitas Library 9.FUTURE AGENDA ITEMS 1)Public Art: Marine Safety Center 2)Community Grant Program –Council Allocations 3)Sculpture Pads 4)FY 2015-16 Work Plans Follow Up 5)Proposal for visual art donation 10.COMMISSIONERS’ REPORTS Commissioner Stefanko reported that she is looking intoa position with the Arts Alliance. Commissioner Kastner attended a Jewish artists gathering in HudsonValley, New York and learned about collaboration with artists and ecosystems. Commissioner Sabeck reported on the Venice Biennale 2015, which she attended. Commissioner Tanha reported on the new Afro-Cubanand Salsa dance instructor in town. Commissioner Filsinger reported that she workedon the Radakovichreception panel discussion with artist James Hubbell and others.She also noted that she has work in an exhibit at the Oceanside Museum of Art. Commissioner Lueker reported that a few weeks ago visitors from Hawaii postedon their Facebook pagea picture of the mural he created with the six graders. Chair Thum reported that the Coastal Communities Concert Bandheld their Encinitas Pops concert honoring student musicians last week with 30 students performing alongside the band. Three student scholarships were presented. 2015 06-01 Commission for the Arts Meeting MinutesPage 6of 7 11.ARTS ADMINISTRATOR REPORTS Arts Administrator Gilliam noted that today is his ten year anniversary with the city. 12.ADJOURNMENT Chair Thum adjourned the meeting at 7:06p.m. By: Gina Zenns, Commission Secretary Next Meeting: Monday, July 6, 2015 2015 06-01 Commission for the Arts Meeting MinutesPage 7of 7