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2015-04-06 ACTION MEETING MINUTES CITY OF ENCINITAS COMMISSION FOR THE ARTS Monday,April 6, 2015 1.CALL TO ORDER/ROLL CALL Meeting was called to order by Chair Thum at 5:24p.m. PRESENT: Chair Thum, Commissioners Kastner,Lueker, Sabeck(arrived at 5:30 p.m.) andStefanko ABSENT: Commissioners Filsinger and Tanha ALSO PRESENT:Arts Administrator Gilliam, Commission Secretary Zenns 2.PLEDGE OF ALLEGIANCE Chair Thumled the Pledge of Allegiance. 3.ORAL COMMUNICATIONS / POSSIBLE DIRECTIONTO STAFF None. 4.CHANGES TO THE AGENDA Agenda Item 7B will not be heard. 5.APPROVAL OF THE MINUTES OF THE MARCH2, 2015MEETING ACTION: COMMISSIONERS LUEKERMOVED AND STEFANKOSECONDED TO APPROVE THE MINUTES OF THE REGULAR MEETING OF MARCH2, 2015. MOTION CARRIED: AYES: KASTNER,LUEKER, STEFANKOAND THUM; NAYS: NONE; ABSENT:FILSINGER, SABECKANDTANHA; ABSTAIN: NONE. 6.ACTION ITEMS -OLD BUSINESS 6A.Review Public Art Ad Hoc Committee Recommendations for MacKinnon Overpass Commissioner Luekerreported that the Public Art Ad Hoc Committeehas not heard from the project manager regarding public art for the MacKinnon Overpass. This item will be re- agendized until additional information is made available.In the meantime, the ad hoc committee will meetto discuss options. Commissioner Sabeck arrived at 5:30 p.m. 2015 04-06 Commission for the Arts Meeting Minutes1of 7 7.ACTION ITEMS -NEW BUSINESS 7A.Appoint a Commissioner to Serve on the Community Grant Program Evaluation Panel Arts Administrator Gilliamreported that a commissioner was neededfrom each of the five commissions to serve on the evaluation panel for the City of Encinitas and Mizel Family Foundation Community Grant Program. The panel meeting will take place on May 18, 2015. Gilliam indicated that the commissioner would be responsible for reviewing each of the applications submitted for the FY15/16 program and making recommendations for funding that would bepresented to the City Council for deliberation in June. ACTION: COMMISSIONERS THUMMOVED AND LUEKERSECONDED TO APPOINT COMMISIONER STEFANKOTO SERVE ON THE COMMUNITY GRANT PROGRAM EVALUATION PANEL. MOTION CARRIED: AYES: KASTNER, LUEKER, SABECK, STEFANKOAND THUM; NAYS: NONE; ABSENT:FILSINGER, TANHA; ABSTAIN: NONE. 7B.Appoint a Commissioner to serve on the Artwork Selection Panel for the Environmental Commission’s Environmental Award Agenda Item 7B was not heard. 7C.Update the Work Plan Ad Hoc Committee Assignments and MakeNew Appointments Arts Administrator Gilliamreviewed the FY14/15 Commission Work Plan and the Ad Hoc Committee assignments. Commission discussion ensued. ACTION: COMMISSIONERS SABECKMOVED AND LUEKERSECONDED TO MAKE APPOINTMENTS TO THE AD HOC COMMITTEESAS REFERENCED IN THE BELOW TABLE.MOTION CARRIED: AYES: KASTNER, LUEKER, SABECK, STEFANKOAND THUM; NAYS: NONE; ABSENT:FILSINGER, TANHA; ABSTAIN: NONE. CITY OF ENCINITAS COMMISSION FOR THE ARTS WORK PLAN 2014-2015 Commission Approval: May 5, 2014 City Council Approval: June 25, 2014 Goal and Intended Outcome Members Involved ADVOCACY Annual State of the Arts presentation to Council. Commission accomplishments, arts community accomplishments, artist data, an Chair Judy Thum community needs. 2015 04-06 Commission for the Arts Meeting MinutesPage 2of 7 Host meetings and/or utilize online surveys to Encinitas artists organizations and the public. Promotes advocacy, City arts programs, Judy Thum grant opportunities, info sharing/collaboration, and networking. Utilize Facebook page when arts advocacy is needed. To benefit t Collette Stefanko public and raise awareness of the arts. Utilize Encinitas Friends of the Arts when arts advocacy is need Naimeh Tanha benefit the public and raise awareness of the arts. Incorporate arts content into the General Plan Update. Improved Naimeh Tanha for arts venues, artist live/work housing, downtown arts district, pu Andrew Kastner art plan. Continue to advocate for a City-owned Center for the Arts. As identified All in the City's 2002 Arts Master Plan. Constant Contact weekly Arts & Events eblast. Promotes Encinitas arts and community organizations and artists, and City arts programs. Staff Provides audience development, cultural tourism, and econ. development. ARTS EDUCATION Assist and promote camps that offer instruction in arts education for Collette Stefanko children and teens. Tim Lueker Andrew Kastner Incorporate arts education activities in the Encinitas Arts Fest Collette Stefanko include demonstrations, hands-on workshops, exhibits, performances, Tim Lueker etc. Present artist workshops, demonstrations, and discussions by Collette Stefanko professional artists from all arts disciplines. Tim Lueker Tim Lueker Assist and promote the Encinitas Alliance for Arts Education. Pa Collette Stefanko Local Advocacy Network of the California Alliance for Arts Education. Francine Filsinger Present a film-making Symposium and the Encinitas Student Film Francine Filsinger Festival. Promotes the study of filmmaking to youth and young ad Collette Stefanko ARTS VENUES Support and develop after-hours arts programming in the Enc. Lib. Community Room by non-profit and community organizations. Earned Judy Thum revenue for Arts Division, promotes cultural tourism and econ. Andrew Kastner development. Promote existing facilities for arts programming: libraries, Com Center, SDAPAC, MCC San Elijo Campus, La Paloma Theater; churche All schools, Senior communities, etc. Coordinate the participation of artists and arts organizations in the All development of a City-owned Center for the Arts. In support of a City-owned Center for the Arts, utilize Encinitas Friends of All the Arts for fundraising endeavors and activities. PERFORMING ARTS Present Music By The Sea concert series (9 monthly concerts, ticketed). All Earned revenue for City, promotes cultural tourism/econ. develop 2015 04-06 Commission for the Arts Meeting MinutesPage 3of 7 Present Wednesdays@Noon concert series (52 weekly concerts, free service to residents/Seniors and tourists, promotes cultural All tourism/econ. development. Present the iPalpiti Festival (5 concerts, ticketed). Earned rev City, significant event for the city, promotes cultural tourism/All development. Purchase and install stage lighting in the Community Room. Improved Staff audience visibility, enhances room rentals for arts programming. Present 4th annual Encinitas Arts Festival. A showcase for arts in public and private schools, professional artists, and arts orAll A free family event. Promote plays/staged readings by local theatre companies. Benefits residents, revenue for theatre companies, promotes cultural All tourism/econ. development. Incorporate dance performances into existing arts and community events. Promotes dance companies, benefits residents, cultural All tourism/econ. development. Assist in the development of a Ballet Folklorico program. Promot local Hispanic culture, provides a service to the Latino communiStaff dance instruction to children and youth. PUBLICART Finalize Public Art Master Plan. Establishes both public and pri Tim Lueker programs, funding, and identifies locations for future public ar Francine Filsinger to artists, enhances the community, benefits residents, cultural Deanne Sabeck tourism/econ. development. Finalize a Percent for Art Policy. Establishes funding for publi Tim Lueker service to artists, enhances the community, benefits residents, Francine Filsinger tourism/econ. development. Deanne Sabeck Maintain Public Art Advisory Committee: comprised of professiona Tim Lueker artists working in Public Art, public Art administrators, and ar Francine Filsinger and/or landscape designers. Deanne Sabeck Install sculpture pads along the Walking Trail of Encinitas Community Deanne Sabeck Park for temporary and permanent Public Art. Enhances the park, Francine Filsinger sales for artists, promotes fitness, cultural tourism, and economic Andrew Kastner development. Install a sculpture pad and Public Art in the K Street Pocket Park. Tim Lueker Provides exhibition opportunity/art sales/increased visibility f Francine Filsinger promotes cultural tourism and economic development. Deanne Sabeck VISUAL ART Present 45 exhibits at City Hall, Encinitas Library, and Community Center. Francine Filsinger Provides exhibition opportunity/art sales/increased visibility fDeanne Sabeck promotes cultural tourism and economic development. Collette Stefanko Alternates: Tim Lueker and Naimeh Tanha 2015 04-06 Commission for the Arts Meeting MinutesPage 4of 7 Develop collaborative and curated exhibits with museums, instituFrancine Filsinger and Collectors. Provides exhibition opportunity/art sales/increaDeanne Sabeck visibility for artists, promotes cultural tourism and economic Collette Stefanko development. Alternates: Tim Lueker and Naimeh Tanha Francine Filsinger Deanne Sabeck Pursue opportunities for Pop-up exhibits. Provides exhibition Collette Stefanko opportunity/art sales/increased visibility for artists, promotes Andrew Kastner tourism and economic development. Alternates: Tim Lueker and Naimeh Tanha MART 1 (General Fund, arts program earned revenue.) 7D. Vote to Appoint a Commissioner to Serve as Chair and Vice-Chair of the Commissionfor the Arts ACTION: COMMISSIONERS LUEKERMOVED AND SABECKSECONDED TO APPOINT COMMISIONER THUM AS COMMISSION CHAIR.MOTION CARRIED: AYES: KASTNER, LUEKER, SABECK, STEFANKOAND THUM; NAYS: NONE; ABSENT:FILSINGER, TANHA; ABSTAIN: NONE. ACTION: COMMISSIONERSSTEFANKOMOVED AND SABECKSECONDED TO APPOINT COMMISIONER LUEKERAS COMMISSION VICE-CHAIR. MOTION CARRIED: AYES: KASTNER, LUEKER, SABECK, STEFANKOAND THUM; NAYS: NONE; ABSENT: FILSINGER, TANHA; ABSTAIN: NONE. 8.INFORMATIONAL ITEMS 8A.Encinitas Arts Festival review Arts Administrator Gilliam reported on the Encinitas Arts Festival which took place on March 29, 2015 from Noon to 4 p.m.at the San Dieguito Academy. He indicated that there was a wide variety of performances held including music, dance, and theater on three stages, an artist expo, student art exhibit, artist demonstrations, chalk art, and art workshops. Images will uploaded to Drop Box for participants use. The event continues to expand and improve with much positive feedback.Gilliam noted that more consideration for visual artists is needed for next year. A recommendation to survey participants was also made. 8B.Encinitas Friends of the Arts report Commissioner Stefanko highlighted upcoming Encinitas Friends of the Arts (EFA)events including the GardenTour on April 18, Passport to Cuba on May 23, and Sunset Concerts in August, September and October.Arts Administrator Gilliam reported that the EFA just received their non-profit status. 2015 04-06 Commission for the Arts Meeting MinutesPage 5of 7 8C.Pacific View Activation Plan report Arts Administrator Gilliam reported on the Pacific View Activation Plan(PVAP). He indicated that the PVAPCouncil subcommittee is reporting to the full City Councilduring the council meeting on April 8, 2015. The PVAP subcommittee will presenttheirrecommendations for the Activation Plan including uses at the site, the Request for Proposals, and an operating partner strategy. 8D.Ballet Folklorico de San Dieguito report Arts Administrator Gilliam reported on the Ballet Folklorico de San Dieguito. He indicated that although the group is relatively new, they performed very well at the Encinitas Arts Festival. 8E. Encinitas Student Film Festival Arts Administrator Gilliam reportedCommissioner Filsinger is the lead on this event. He believes that this year’sfilm festival is likely canceled due to lack of funding. 8F.Sculpture Garden Discussion Commissioner Sabeckreported that the concept of a sculpture garden needs to be further developed as areas are identified. 8G.Commission-sponsored and Co-sponsored Events: Arts Administrator Gilliam reported on the Commission-sponsored and co-sponsored events for the month of April, highlighting the following: Wednesdays@Noon concerts, April 1, 8, 15, 22, 29, Encinitas Library Music by the Sea concert, April 17, 7:30pm, Encinitas Library Opening Reception: San Dieguito Art Guild, April 4, 1-4pm, Community Center 9.FUTURE AGENDA ITEMS 1)STANDING REPORTS: PUBLIC ART, PVAC 2)FILM FESTIVAL DISCUSSION 10.COMMISSIONERS’ REPORTS Commissioner Kastnerreportedthat he spent the last few weeks in Jerusalem workingto exploreways to bring peopleand projectsto the Leichtag Ranch. Commissioner Stefanko reported that she is no longer with the Lux Art Instituteand is pursuing other opportunities and will work more Encinitas Friends of the Arts. Commissioner Sabeck reported that she is installing a sculpture in Mira Mesa. She also reported that she will be visiting Italy and Croatia next month where shewill takeinas many art and cultural sites as time permits. Vice-Chair Lueker reported that he is teaching art classes in Rancho Santa Fe. He willalso be 2015 04-06 Commission for the Arts Meeting MinutesPage 6of 7 working on an endangered species mosaic project this summer for the Children’s Discovery Museum in Escondido. Chair Thum did not report. 11.ARTS ADMINISTRATOR REPORTS No report. 12.ADJOURNMENT Chair Thum adjourned the meeting at 6:53p.m. By: Gina Zenns, Commission Secretary Next Meeting: Monday, May 4, 2015 2015 04-06 Commission for the Arts Meeting MinutesPage 7of 7