2015-01-05
ACTION MEETING MINUTES
CITY OF ENCINITAS
COMMISSION FOR THE ARTS
Monday,January 5, 2015
1.CALL TO ORDER/ROLL CALL
Meeting was called to order by Chair Thum at 5:05p.m.
PRESENT: Chair Thum, Commissioners Filsinger, Guthrie, Lueker, Stefankoand
Tanha
ABSENT: CommissionerSabeck
ALSO PRESENT:Arts Administrator Gilliam, Commission Secretary Zenns
2.PLEDGE OF ALLEGIANCE
Chair Thumled the Pledge of Allegiance.
3.ORAL COMMUNICATIONS / POSSIBLE DIRECTIONTO STAFF
None.
4.CHANGES TO THE AGENDA
None.
5.APPROVAL OF THE MINUTES OF THE DECEMBER 1, 2014 MEETING
ACTION:
COMMISSIONERS STEFANCOMOVED AND FILSINGERSECONDED TO APPROVE THE
MINUTES OF THE REGULAR MEETING OF DECEMBER 1, 2014. MOTION CARRIED:
AYES: FILSINGER, STEFANCO, TANHA AND THUM; NAYS: NONE; ABSENT:GUTHRIE,
LUEKER AND SABECK; ABSTAIN: NONE.
6.ACTION ITEMS -OLD BUSINESS
6A.None.
7.ACTION ITEMS -NEW BUSINESS
7A.None.
8.INFORMATIONAL ITEMS
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8A.ENCINITAS ARTS FESTIVAL
Arts Administrator Gilliam reported on the 4th Annual Encinitas Arts Festival scheduled for
March 29, 2015 from Noon to 4:00 p.m.at the San Dieguito Arts Academy. The event will be
structured very much like last year. Gilliam indicated that this year he would like to invite artists
todolive demonstrations. Artist/performer packets are being prepared and he will begin
promoting the event later this month.
8B.ENCINITAS FRIENDS OFTHE ARTS REPORT
Commissioner Tanha reported on the Encinitas Friends of the Arts. Tanha indicated that former
Council Member Teresa Barth has joined the Encinitas Friends of the Arts (EFA) Board of
Directors. The EFAisplanninga busy year geared at increasing awareness of the group,
promoting their effortsand increasing membership. Some of the activities includehaving a
booth at the Encinitas Arts Festival,working with PaintEncinitason a mural alongHighway 101,
and partnering with the Encinitas 101 Mainstreet on a few events.
8C.PACIFIC VIEW ACTIVATION PLAN REPORT
Arts Administrator Gilliam reportedon the Pacific View Activation Plan noting that the Pacific
View Activation Plan Subcommittee met and will be preparing a report to present to the City
Council with their recommendations. Escrow has closed on the property and now officially
belongs to the City.
8D.BALLET FOLKLORICO DESAN DIEGUITO REPORT
Arts Administrator Gilliam reportedon the Ballet Folklorico de San Dieguitoprogramnoting that
the program launched in late November 2014. Since its launch, there has been a lot of interest
in the program but there werescheduling conflicts withthe classes being held on Friday
afternoons. Currently there are three classes, one elementary class at Ocean Knoll Elementary
School and two junior high classes. All three of the classes will be rescheduled to Saturdays
and will be held at the Community Centerto help resolvethe calendar conflicts.
Commissioner Lueker arrived at 5:25 p.m.
8E. ENCINITAS STUDENT FILM FESTIVAL REPORT
CommissionerFilsingerprovided a report on the Encinitas Student Film Festival. She indicated
that the symposium was initially scheduled forJanuary 31, 2015; however, the main speaker
Jordan Roberts will not be able to attend due to a conflict. He was recently nominated for an
Annie Award and will be attending theceremony. A new date for the symposium has not been
confirmed.
8F.PUBLIC ART REPORT
Arts Administrator Gilliam reported on Public Art. Gilliam indicated that herecently met with the
City Manager to discussthe project which is included in the City’s Strategic Plan. The ad hoc
committee will begin work on a draft public art ordinancein January 2015and it will likely take a
year to complete. The ad hoc committee’s course of action and timeline includes:
January-February: Best Practices researchand staff report preparation.
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March: Present a comprehensive report and presentationon public artto the City Council. The
report will include best practices,an explanationhow the City Council could enact an ordinance,
andfunding mechanismoptions forthe City Council’s consideration. These funding options
could includerequestingfunds from:1) the City’s Capital Improvement Program; 2) Private
developers; or, 3) the San Dieguito Water District.
April-June: Prepare a draft ordinance.
July: Provideupdates to the City Council.
August: Present a draft ordinance to the City Councilfor consideration.
September-December: Implement an ordinance pending Council’s approval.
Arts Administrator Gilliam explainedthat anordinance will provide the City with the tools
necessary to implement Public Art. Once implemented, potentially every departmentwithin the
City that has a Capital Improvement Project will be impacted and need to dedicate funds
towards Public Art.
8G.ARTS MASTER PLAN REPORT
Arts Administrator Gilliam reportedthat the Arts Master Plan is also part of the Strategic Plan
process. He noted that there are two keycomponents to the project: 1) the update ofthe Arts
Master Plan; and, 2) aNeeds Assessment.
Arts Administrator Gilliam indicated that thefirst Arts Master Plan was conducted in 2002.
Typically a master plan has a five year shelf life so it is important to have the plan updated. The
City has allocated $40,000 towards this effort and it will be done by a qualified consultant.
Gilliam noted that the Needs Assessment will evaluate what kind of art facilities are needed by
the City and community.
Arts Administrator Gilliam reported that he anticipates issuing a Request for Qualifications later
this month. The developmentof the draft Arts Master PlanUpdate will likely take a year and a
half to complete. The selected consultant will seek input on the project from the City Council,
the public and the Commission for the Arts before presenting its recommendations to the City
Council.
8H. IPALPITI FESTIVAL REPORT
Arts Administrator Gilliam reportedthat plans for the iPalpiti Festival are underway. Tentative
schedule of events at the library include:
July 8-12: Four soloist performances.
July 12-15: Entire 24 person orchestra arrival and open rehearsals.
July 19: Community performance with apossible fundraisingcomponent for Pacific View.
Lastly, Gilliam noted that a performance at the San Dieguito Academy is being considered.
Commissioner Guthriearrived at 5:39p.m.
8I.COMMISSION-SPONSORED AND CO-SPONSORED EVENTS
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Arts Administrator Gilliam reported on the Commission sponsored and co-sponsored events for
January, noting the following events:
Wednesdays@Noon concerts, January 7, 14, 21, 28. Encinitas Library.
Music by the Sea concert, January 16, 7:30pm, Encinitas Library
Opening Reception: Angela Jackson, Jan. 17, 2-4pm, Encinitas Library,
David Wiemers, Jan. 24, 1-4pm, Community Center Gallery.
9.FUTURE AGENDA ITEMS
1)STANDING REPORTS
2)COMMUNITY ROOM NAMING REPORT
3)2015 MEETING SCHEDULE
4)ARTIST SURVEY OF USES AT THE PACIFIC VIEW SITE
10.COMMISSIONERS’ REPORTS
Commissioner Lueker reported that he presented at a conference on creating mosaicswith kids.
Commissioner Filsinger reported she attended the California Dreaming exhibit at the Oceanside
Museum of Art and will also exhibit her own work there. Filsinger further reported that she was
published in a recent edition of the Black & White magazine and she will be submitting an Arts
Alive Banner. Lastly, Commissioner Filsinger is working on the production of a pilot television
show.
Commissioner Stefanko reported that theLux Art Institute is holding an exhibition with their teen
collective January 16-19, 2015. The teens are part of the kids in residents program. Also,
several classes with local artists will begin in January.
Commissioner Tanha reported that she recently did some travelling and was able to see various
art exhibits and participate in several cultural events.
nd
Commissioner Thum reported that the Coastal Communities Concert Band is holding a 32
AnniversaryConcert featuring all “Americana” music. Also, the Encinitas Friends of the Library
held a standing room only concert with musicians from Zimbabwe.
11.ARTS ADMINISTRATOR REPORTS
Arts Administrator Gilliam reported that the North County Arts Network was recently created to
help local art administrators and leaders collaborate and share information. Meetings will be
held quarterly.
12.ADJOURNMENT
Chair Thum adjourned the meeting at 6:12p.m.
By: Gina Zenns, Commission Secretary
Next Meeting: Monday, February 2, 2015
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