2016-06-28 4 ENCINITAS RANCH GOLF AUTHORITY
REGULAR MEETING MINUTES
°y Encinitas Ranch Golf Course Clubhouse
1275 Quail Gardens Drive, Encinitas, CA
F NC I.N ITA.S TUESDAY, JUNE 28, 2016, at 4:30 p.m.
RA N'CH
CALL TO ORDER/ROLL CALL
Chair Houk called the meeting to order at 4:35 P.M.
Directors Present: Chair Richard Houk, Vice Chair Cindy Jacob, Directors Jim O'Grady (Interim
Director of Parks and Recreation), Glenn Pruim (Director of Public Works)
Absent: Director Karen P. Brust (City Manager)
Also Present: John McNair, Erik Johnson, Kent Graff, JC Resorts; Tim Nash (Finance
Director), Kathy Hollywood (Board Secretary), City of Encinitas; Dick Stern,
Encinitas Ranch HOA
There being a quorum present, the meeting was in order.
ORAL COMMUNICATION
There were no oral communications.
AGENDIZED BUSINESS ITEMS
1. Approval of the minutes of the May 24, 2016 Regular Meeting.
RECOMMENDED ACTION: Approve the minutes.
ACTION:
Pruim moved, O'Grady seconded to approve the minutes as presented. Motion
carried. Ayes: Houk, Jacob, O'Grady, Pruim. Nays: None. Absent: Brust. Abstain:
None.
2. Review of ERGA Financial Summary of Revenues, Expenditures, and Capital Reserves for
May 2016. Contact Person: JC Resorts, Erik Johnson
RECOMMENDED ACTION: Receive the report.
Mr. Johnson reviewed the financial summaries and the Capital Reserves for May 2016.
3. Calculation of Estimated Excess Golf Course Net Revenues for Fiscal Year 2015-2016.
Contact Person: Finance Director Nash
RECOMMENDED ACTION: That the Board of Directors approve the allocation of
$100,000 to the Encinitas Ranch Golf Course contingency reserve and approve payment of
$127,816 towards the golf course share of the Encinitas Ranch Community Facilities
District (CFD) No.1 special assessments from excess golf course net revenues as of June
30, 2016.
Mr. Nash presented the staff report.
ACTION:
Pruim moved, Jacob seconded to approve the allocation of$100,000 to the Encinitas
Ranch Golf Course contingency reserve and approve payment of $127,816 towards
the golf course share of the Encinitas Ranch Community Facilities District (CFD)
No.1 special assessments from excess golf course net revenues as of June 30, 2016.
Motion carried. Ayes: Houk, Jacob, O'Grady, Pruim. Nays: None. Absent: Brust.
Abstain: None.
4. Report on incidents and accidents. Contact Person: JC Resorts, Erik Johnson
RECOMMENDED ACTION: Receive the oral report.
Mr. Johnson reported on two incidents at the Golf Course: 1) an April 2015 incident
involving a golf cart hitting a golfer; and 2) a June 2016 incident involving a golf cart
accident.
REPORTS FROM DIRECTORS AND/OR MANAGER REPORTS
Mr. Stern requested additional information on a homeowner's concern about the Zika virus. Mr.
Graff stated that he had met with County of San Diego Vector control and had spoken to the
concerned resident.
Mr. Johnson reported that the Golf Course was in the process of hiring a new Food and Beverage
Manager.
Chair Houk reported on the Encinitas Rotary Foundation's Annual Wine and Food Festival held at
the golf course and expressed appreciation to the Golf Course for the success of the event. He
stated that the event had received numerous rave reviews.
Mr. McNair handed out the updated draft presentation to the City Council and asked for feedback.
ADJOURNED
Chair Houk adjourned the meeting at 5:33 P.M.
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Kathy Hollywood, Board Secretary Richard Houk, Chair